collection security governance in the british library · 2015. 6. 3. · kristian jensen, head of...
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COLLECTION SECURITY
GOVERNANCE IN THE
BRITISH LIBRARY:
KRISTIAN JENSEN, HEAD OF COLLECTIONS AND CURATION
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British Library Board
Non-Departmental Public Body
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FROM THE MANAGEMENT AGREEMENT 2014-
15
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THE CHIEF
EXECUTIVE AS
ACCOUNTING
OFFICER
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PUBLIC ACCOUNTS COMMITTEE
Margaret Hodge, chair, Public Accounts Committee: “Either you colluded in tax evasion
or you didn’t know. In that case you are either incredibly naive or totally incompetent ...
you should think about resigning and if not, I think the government should sack you.”
Matt Brittin, CEO, Google UK
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Any person making a request for
information to a public authority is
entitled
a) To be informed in writing by the
public authority whether it holds
information of the description specified
in the request, and
b) If that is the case, to have that
information communicated to him
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FROM THE BRITISH LIBRARY’S STRATGY “LIVING KNOWLEDGE”, 2015
Everything we do at the Library is underpinned by our responsibilities as custodians
of this extraordinary resource, guaranteeing access to it for future generations
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FROM THE BRITISH LIBRARY’S STRATGY “LIVING KNOWLEDGE”, 2015
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FROM THE BRITISH LIBRARY’S CORPORATE RISK REGISTER
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Assessing
risk
embed a risk management approach throughout the organisation so that resources are
best used to enhance the security of the collections
agree the likelihood of collection-security incidents occurring, and define the impact
that they will have
Setting
risk
appetite
agree our appetite for risk to the collection, so that resources are focussed on areas
where they will have most impact
Ensuring
controls
identify and mitigate risks through continuous improvement reviews of all collection
processes
ensure accountability by allocating responsibility for each collection process
measure our progress against our risk appetite
Enforcing further enhance the security of the collection by using the latest technology as it
becomes available
extend the same level of protection to non-BL items that are in our safe keeping
demonstrate zero tolerance of anyone who mutilates or steals collection items
Working
with
others
share information on known threats with the library and archive community
actively promote best practice in the library and archive community
develop and maintain relationships with the criminal justice system and with
professional and trade bodies, to promote the security of the collections
•.
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Impact 5 Highly Unlikely 4 Unlikely. 3 Possible 2 Likely 1 Almost certain.
1 Catastrophic
2 Significant
3 Moderate
4 Minor
5 Almost none
Primary
Negligible
Housekeeping
RISK APPETITE ASSESSMENT
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The chair of the Collection Security Group reports
annually
• to the British Library Board
• to the British Library Board’s audit committee
• The management of collection security is
subject to an annual scrutiny by the Library’s
auditors
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Objectives of the British Library Collection
Security Group
To identify and mitigate risk in the collection acquisition and description
process
To identify and mitigate risk incurred through reader use of the collection
To identify and mitigate risk incurred through staff use of the collection
To identify and mitigate risk incurred through exhibition and loans
To carry out security investigations and risk assessments
To identify and mitigate risks to digital collections
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RISKS IN THE COLLECTION ACQUISITION AND
DESCRIPTION PROCESS
• A formal programme of “Continuous Improvement”
• Auditing
• Fixed assets register
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ACTIONS TO MITIGATE RISK – USE BY
READERS
USE VERSUS SECURITY?
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Classification principles Automated book request categories
ACTIONS TO MITIGATE RISK – USE BY
READERS: Parameters for a risk based
analysis of the collections
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ACTIONS TO MITIGATE RISK – USE BY
READERS
Data
gathering
Security
measures –
deliberately
vague
Enforcement/
communicatio
n
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ACTIONS TO MITIGATE RISK – USE BY
STAFF
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SECURITY INVESTIGATIONS
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THANK YOU