collection development in autonomous engineering college … · 2015. 12. 30. · autonomous...

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International Journal of Library & Information Science (IJLIS)

Volume 4, Issue 3, Sep- Dec 2015, pp. 85-97, Article ID: IJLIS_04_03_011

Available online at

http://www.iaeme.com/IJLIS/issues.asp?JType=IJLIS&VType=4&IType=3

ISSN Print: 2277-3533 and ISSN Online: 2277-3584

© IAEME Publication

___________________________________________________________________________

COLLECTION DEVELOPMENT IN

AUTONOMOUS ENGINEERING COLLEGE

LIBRARIES AFFILIATED TO JNTUK

KAKINADA: A STUDY

A.RAVIKUMAR

Research Scholar,

Department of LIS, JNTU Kakinada, A.P

Dr. B. R. DORASWAMY NAICK

Assistant Professor Library and information Science

Jawaharlal Nehru Technological University Kakinada

Andra Pradesh, India -533003

ABSTRACT:

Collection development has been described as one of the most discussed

but least understood areas of librarianship. Libraries have always had

collections that grew-and, in that sense might be said to have developed.

There is, however, more to the growth of a collection than simply acquiring materials; someone must decide which materials will be acquired and through

which methods. This implies that selection decisions must be made, perhaps in

accordance with an overall plan for the development of the collection.

Nowadays, the term "collection development" has come to include a broad

range of activities related to the policies and procedures of acquisition,

selection, and evaluation of library collections.

Key words: Collection Development, Engineering College Libraries,

Autonomous Colleges

Cite this Article: A.Ravikumar and Dr. B. R. Doraswamy Naick. Collection

Development In Autonomous Engineering College Libraries Affiliated To

Jntuk Kakinada: A Study. International Journal of Library & Information

Science, 4(3), 2015, pp. 85-97.

http://www.iaeme.com/IJLIS/issues.asp?JType=IJLIS&VType=4&IType=3

1. INTRODUCTION

The libraries of technical insti tutes play a key role for promoting technical education

in a very positive approach. The libraries of technical institutes have great influence to

the students, teachers and research scholars besides class room activities. In regards to

A.Ravikumar and Dr. B. R. Doraswamy Naick


collection development of different forms such as books and non book materials, a

proper policy should be adopted in the libraries of technical institutes. It is necessary

to keep the documents both for conventional and modern ICT based resources to cater

the needs and challenges of present age of millennium which are immense value to

the users. Collection development has great impact for quality education in this age of

competition. The first three laws of library science propounded by Dr. S. R.

Ranganathan, i. e. Books are for use; Every reader to his/ her book and Every book to

its readers shows that the first and foremost role of a librarian is to provide every

reader with the required documents at the right time. This leads to the statement that

the librarian has to perform three important functions i.e. collection, storage and

dissemination only if collected first. Among the three important functions of a

librarian namely, collection, storage and dissemination of reading and kindred

materials, the collection occupies the most vital position.

2. COLLECTION DEVELOPMENT

Collection development is the term useful to the set of practices employed by libraries

to manage build and maintain collections resources. These comprise Selecting titles to

acquire in all formats Establishing and managing approval plans Monitoring the

curriculum and developing relationships with the faculty who shape it Developing the

fiscal resources required to support these needs Determining conservation treatment

or replacement Selecting resources to be reformatted to expand their utility and extend

their usefulness Selecting titles to withdraw from the collection Negotiating license

terms that are cost-effective and permit the broadest possible use Determining the

titles that are moved to off-campus storage and develop recall mechanisms that meet

research needs As collection development began to be seen as a library function

distinct from acquisition procedures and broader than selection alone, the exact

relations of the terms were not always clear (Chopra, 1994). Since the dawn of the

civilization, man has been striving to know the unknown. On the long voyage of

exploration of unknown, man has collected uncountable pearls & pebbles and tried to

preserve them. Undoubtedly, this is a very fundamental attitude of humanity that

initiated the concept of preservation of thought contents or knowledge, that concept of

preservation gave rise to the concept of library latter on and that knowledge brought

in various forms of library collection (Gelfand, 1974). In the context of library,

collection of materials includes- Books, Periodicals and Serials publications,

Government publications, Academic Thesis and Dissertations, Research Reports,

Annual Reviews, Conferencing Proceedings, Pamphlets, Standards & Specification,

Patents, Trade Literature, Maps, Atlases, and Globes, Photographs, Illustrations,

Painting, Microfilms Microfiches, Rare Books, Manuscripts, Slides, Audio Cassettes

etc. and also electronic media like computerized databases, Floppies, CD-ROM,

DVD, e-journals, e-books, e- thesis, Internet etc with other special materials in

addition to books as principal constituent. The Building meansM development of

those documents and other special materials in addition to books as principal

constituent (Katz, 1980).

3. AIMS OF COLLECTION DEVELOPMENT

The context of the Collections Strategy, which will categories collections as one of

the following: heritage, legacy, self-renewing or finite1, in developing its collections,

the Library will aim to do the following (in no particular order): Support research,

learning and teaching within the University, from within its own extensive local

resources, and from external resources. Strengthen its position as a leading research

Collection Development In Autonomous Engineering College Libraries Affiliated To Jntuk

Kakinada: A Study


library by developing its heritage collections. Prioritise access to digital resources

where appropriate and practicable. Acquire, and give access to, resources in the most

appropriate and cost-effective way, with due regard to issues of format, accessibility

and durability. Develop partnerships with other institutions, locally, regionally,

nationally and internationally, to enrich the information resources available.

4. REIVIEW OF LITERATURE

There is vast difference in the academic library environment between western

countries and India, though the basic functions are same. Owing to the differences in

terms of nature of collection, financial support, infrastructure to organize and store

collection, the literature on the concept in India is presented separately. In India the

concept of collection management in academic university libraries is gaining

momentum. As the traditional academic libraries gradually shift towards digitization

of information sources and access to electronic resources in the library premises poses

new challenges in the orbit of collection management activities of academic libraries.

Literature published in this field by different authors from different regions is grouped

under as follows

The emphasis has been shifted from collection development to collection

management. Collection development is now a part of collection management.

Collection management comprises of selection, order and collection building. The

problems of collection management require serious, continuous and systematic study

and research by practitioners with a view to put forth better and alternative solutions.

Some of the studies identified in this context are listed below.

S. Seetharama(1997) remarked that collection management is a more demanding

concept which goes beyond a policy of acquiring materials, to policies on housing,

preservation, storage, weeding, and discard of stock. It emphasized on systematic

management of library’s existing collection. Wajiti A Alvi(1997) also explained the

changing phase of collection management. He emphasized the need for cooperative

collection development program. He identified its advantages which are apt to the

current library circumstances. However Naina Pandita(2007) views Collection

development as a universal, dynamic and continuous activity. It involves the users,

the library staff and subject experts. Collection management is implied as one of the

managerial function in the administration of the library management. Keeping in view

of the contemporary information environment that is characterized by print and

electronic media R.S.R. Varalakshmi(2004) has suggested a functional model.

According to this model the library operates in a hybrid information environment by

taking part in consortia and inter/intra library relations. This created an impact on the

need for new pricing policies and acquisition policies. The input for the library is in

the form of user demands for more resources. The output achieved is enhanced

information access, more coordination, increased performance and cost benefits. The

procedures adopted to achieve this output were through technical organization,

enhanced budget allocation for e-resources, proper selection process and

establishment of networks for accessing information. So the models act as a guideline

for individual libraries. Pragyan Das etal (2007) stated that “collection management

can also be defined as the organization and maintenance of library resources, starting

from collection development principle”. P.K.Mahapatra(1999) defined the concepts

more precisely and stated that “the concept of collection management signifies the

theoretical aspects of collection building as well as the managerial aspects of the use

of collection, storage, organization, circulation, information service resource



allocation access to information and documents and other related matters. The review

of collections for preservation, storage and deselecting is a critical component of a

library’s collection management programe.”

As Internet browsing and downloading consumes a large amount of time A.

Amudha (2006) has described a model called Push Technology to access relevant

collections from the web. It is also called as webcaster or net caster. It prevents

aimless browsing. She reported some of the advantages of this technology like

automatic delivery of important news to clientele through email/ voice mail and

customize information to the user .Collection management is a tool that provides a

means to cope up effectively with limited funds, staff and space. Collection

development is considered as a part and parcel of collection management. It is well

noted in the present era that collection development is now viewed as a part of the

wider activity of collection management. It is a continuous process in the life cycle of

the library management. It is an acceptable fact that it is responsible for the makeup of

collections. Information communication technology made dramatic changes in the

services offered by libraries. This growing impact of information communication

technology compelled librarians to modify their services to serve effectively and

efficiently. It has indirectly made a greater impact on collection management policy

that formed the backbone for the existence of library collection. Studies have been

carried out in this field to observe the changes that have occurred. Collection

management policy has to incorporate some changes due to the changed environment

in academic libraries. Kumbar and Gururaj(2007) raised some issues like formulating

new selection procedures, budget allocation, license agreements problems and

evaluation criteria for electronic information resources. They have also suggested the

advantages of using electronic publishing as a complementary technology but not as a

replacement technology. S.Seetharama (1997) pointed out that collection development

and collection management was influenced by the impact of information technology.

His paper explained in detail issues like collection development policy, resource

sharing, networking, collection evaluation in the present technology driven

environment. While Sarbinder Kaur & M.P. Satija (2007) have described in detail the

changes that have occurred in an academic library collection management due to the

impact of digital environment.

5. NEED FOR THE STUDY

The success of an education system depends upon the skills and capabilities of its

teachers. It is a known fact that teachers can update their knowledge through the habit

of reading the material provided by the library. Libraries of colleges of education

supplement their parent institutes in attaining educational goals to meet the

information needs of present and future teachers. It becomes essential to ascertain the

use of libraries to find the strengths and gaps of libraries to plan for improvements in

the future.


Kakinada: A Study


6. ANALYSIS OF THE STUDY

Table 1 shows the intake of Autonomous engineering colleges affiliated to jntuk

Table 2 shows the Year wise establishment of the autonomous engineering colleges affiliated

to jntuk

COLLEGE NAME CODE YEAR OF

ESTABLISHMENT

Aditya institute of technology and mgmt, tekkali ADIT 2001

Gudlavalleru engineering college, gudlavalleru GDLV 1998

Godavari institute of engg. And technology, rajahmundry GIER 1998

G M R institute of technology, rajam GMRI 1997

Gayathri vidya parishad coll. Of engineering, visakhapatnam GVPE 1996

Lakireddy balireddy college of engineering LBCE 1998

M V G R college of engineerng, vizianagaram MVRG 1997

Prasad v potluri siddhartha instt of technology, vijayawada PPSV 1998

QIS college of engg. And technology, ongole QISE 1998

Swarnandhra coll. Of engg and technology, narsapuram SWRN 2001

Shri vishnu engg. College for women, bhimavaram VISW 2001

V R siddhartha engineering college, vijayawada VRSE 1977

INTAKE OF AUTONOMOUS ENGINEERING COLLEGES AFFILIATED TO JNTUK

COLLEGE NAME CODE B.TECH M.TECH TOTAL

Aditya institute of technology and mgmt, tekkali ADIT 840 156 996

Gudlavalleru engineering college, gudlavalleru GDLV 1140 168 1308

Godavari institute of engg. And technology,

rajahmundry GIER 780 162 942

G M R institute of technology, rajam GMRI 780 126 906

Gayathri vidya parishad coll. Of engineering,

visakhapatnam GVPE 1200 216 1416

Lakireddy balireddy college of engineering LBCE 780 90 870

M V G R college of engineering, vizianagaram MVRG 900 90 990

Prasad v potluri siddhartha instt of technology,

vijayawada PPSV 660 90 750

QIS college of engg. And technology, ongole QISE 1020 162 1182

Swarnandhra coll. Of engg and technology,

narsapuram SWRN 840 90 930

Shri vishnu engg. College for women, bhimavaram VISW 720 126 846

V R siddhartha engineering college, vijayawada VRSE 1140 198 1338



Figure 1 shows in the circle Diagram Year wise Establishment of autonomous engineering

colleges affiliated to jntuk

Table 3 collection of books in autonomous engineering college libraries affiliated to jntuk

COLLEGE NAME CODE TOTAL

BOOKS













Total Books 588381


Kakinada: A Study


Figure-2 shows in the circle Diagram Total Books in autonomous engineering college

Libraries in the affiliated to jntuk

Table 4 Collection of Titles in autonomous engineering college libraries affiliated to jntuk

COLLECTION OF TITLES IN AUTONOMOUS ENGINEERING COLLEGE LIBRARIES

AFFILIATED TO JNTUK

COLLEGE NAME CODE TITLES















Figure 3 shows collection of Titles in autonomous engineering college libraries affiliated to jntuk

Table 5 collection of national journals in autonomous engineering college libraries affiliated

to jntuk

COLLECTION OF NATIONAL JOURNALS IN AUTONOMOUS ENGINEERING

COLLEGE LIBRARIES AFFILIATED TO JNTUK

COLLEGE NAME CODE NATIONAL

JOURNALS














Kakinada: A Study


Figure 4 Shows collection of national journals in autonomous engineering college libraries

affiliated to jntuk

Table 6 collection of national journals in autonomous engineering college libraries affiliated

to jntuk

COLLECTION OF INTERNATIONAL JOURNALS IN AUTONOMOUS ENGINEERING


COLLEGE NAME CODE

INTER

NATIONAL

JOURNALS















Figure 5 Shows collection of International journals in autonomous engineering college

libraries affiliated to jntuk

Table 7 collection of Non Book materials in autonomous engineering college libraries

affiliated to jntuk

COLLECTION OF IN AUTONOMOUS ENGINEERING COLLEGE LIBRARIES

AFFILIATED TO JNTUK

COLLEGE NAME CODE NON-BOOK

MATERIALS



Godavari institute of engg. And technology,

rajahmundry GIER 609



visakhapatnam GVPE 3210



Prasad v potluri siddhartha instt of technology,

vijayawada PPSV 3433


Swarnandhra coll. Of engg and technology,

narsapuram SWRN 2580




Kakinada: A Study


Figure 6 Shows collection of Non Book materials in autonomous engineering college

libraries affiliated to jntuk

Table 8 collection of Back volumes in autonomous engineering college libraries affiliated to

jntuk

COLLECTION OF BACK VOLUMES IN AUTONOMOUS ENGINEERING


COLLEGE NAME CODE BACK

VOLUMES






visakhapatnam GVPE 1987










Figure 7 collection of Back volumes in autonomous engineering college libraries affiliated to

jntuk

7. CONCLUSION

Improve collection and development system will ultimately improve the reading

Books, Titles, Journals, Non Book materials, Back Volumes which will increase the

knowledge depth of the students and researchers. the recent technological advances

have been helped to access published information. Apart from this there is valuable

information unpublished, and it needs to be tapped. Library Books is one of the tool

kits for libraries to survive in the present circumstance. The goal of Engineering

College library is to fulfil the teaching learning, scholarly and research needs of the

users. Based on result of analysis and finding of data, the conclusion was drawn.

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