collection development and management issues/67531/metadc84316/m2/1/high_res… · collection...
TRANSCRIPT
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Collection Development and Management Issues
Mark Phillips
AALL 2011
July 23, 2011
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July 23, 2011 AALL 2
Who?
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July 23, 2011 AALL 3
What?
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July 23, 2011 AALL 4
Where?
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July 23, 2011 AALL 5
When?
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July 23, 2011 AALL 6
Why?
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July 23, 2011 AALL 7
How?
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July 23, 2011 AALL 8
But lets re-order those for this talk
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July 23, 2011 AALL 9
Why?
What?
How?
Who?
Where?
When?
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July 23, 2011 AALL 10
Why?
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July 23, 2011 AALL 11
Why are you interested in digitizing content?
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July 23, 2011 AALL 12
Is there something specific that needs work?
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July 23, 2011 AALL 13
Can your institution sustain a project?
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July 23, 2011 AALL 14
Are there opportunities to collaborate?
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July 23, 2011 AALL 15
There are many reasons to start a project.
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July 23, 2011 AALL 16
Inadequate access
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July 23, 2011 AALL 17
Local needs
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July 23, 2011 AALL 18
Building local capacity
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July 23, 2011 AALL 19
An itch to scratch
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July 23, 2011 AALL 20
Having a why is important
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July 23, 2011 AALL 21
In some cases the “why” doesn’t make sense to
everyone.
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July 23, 2011 AALL 22
But you need to have a reason for starting down
this road.
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July 23, 2011 AALL 23
What?
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July 23, 2011 AALL 24
What is it that you are interested in working on?
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July 23, 2011 AALL 25
What is important to your institution?
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July 23, 2011 AALL 26
Your library?
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July 23, 2011 AALL 27
Your users?
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July 23, 2011 AALL 28
Your community?
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July 23, 2011 AALL 29
Has your content been digitized already?
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July 23, 2011 AALL 30
Was it done well?
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July 23, 2011 AALL 31
What are the rights associated with it?
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July 23, 2011 AALL 32
Does it just need some tweaking or does it need
to be done again from scratch?
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July 23, 2011 AALL 33
Is digitizing content the right direction for you?
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July 23, 2011 AALL 34
Allow me to digress...
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July 23, 2011 AALL 35
Have you thought about working with born-digital
content?
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July 23, 2011 AALL 36
In many ways isn't it the most at risk?
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July 23, 2011 AALL 37
We spend so much time pointing to things on the
web.
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July 23, 2011 AALL 38
We don't “collect” this content unless someone
packages it up for us.
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July 23, 2011 AALL 39
If someone packages it up we buy it.
Because it is good content.
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July 23, 2011 AALL 40
Much of this content isn't well described.
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July 23, 2011 AALL 41
And is very likely to disappear
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July 23, 2011 AALL 42
Don't bet on the kindness and forward thinking of
groups like the Internet Archive
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July 23, 2011 AALL 43
Take some action.
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July 23, 2011 AALL 44
Pick an important publication or dataset and
acquire and curate it for you and others.
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July 23, 2011 AALL 45
Everyone do this...
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July 23, 2011 AALL 46
Really... you should do this.
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July 23, 2011 AALL 47
An example
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July 23, 2011 AALL 48
Environmental Policy Collection
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July 23, 2011 AALL 49
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July 23, 2011 AALL 50
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July 23, 2011 AALL 51
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July 23, 2011 AALL 52
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July 23, 2011 AALL 53
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July 23, 2011 AALL 54
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July 23, 2011 AALL 55
Back to the regularly schedule broadcast
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July 23, 2011 AALL 56
The rest of the presentation applies to all projects.
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July 23, 2011 AALL 57
How?
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July 23, 2011 AALL 58
How are you going to acquire the content?
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July 23, 2011 AALL 59
Do you own it?
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July 23, 2011 AALL 60
What condition is it in?
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July 23, 2011 AALL 61
Do you have other copies?
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July 23, 2011 AALL 62
Are you in a position to perform destructive
digitization?
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July 23, 2011 AALL 63
Are you trying to preserve the original with
digitization or just trying to provide access to the
content between the covers?
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July 23, 2011 AALL 64
Is your source material even paper?
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July 23, 2011 AALL 65
Microfilm? Microfiche? MicroCard?
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July 23, 2011 AALL 66
Do you have a system for managing this content?
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July 23, 2011 AALL 67
A digital library system?
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July 23, 2011 AALL 68
A digital preservation system?
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July 23, 2011 AALL 69
Do you have support from various stakeholders
around the library?
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July 23, 2011 AALL 70
Collection developers?
Digital library staff?
Research Services?
Library or Campus IT?
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July 23, 2011 AALL 71
Especially that last one
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July 23, 2011 AALL 72
That can make or break a project.
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July 23, 2011 AALL 73
Do you have standards for your project?
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July 23, 2011 AALL 74
Do you have a workflow?
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July 23, 2011 AALL 75
Who?
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July 23, 2011 AALL 76
Who comes in may levels
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July 23, 2011 AALL 77
High level:
Are you doing this project alone or with others?
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July 23, 2011 AALL 78
Another institution?
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July 23, 2011 AALL 79
A consortium?
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July 23, 2011 AALL 80
Are there others interested in this same content?
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July 23, 2011 AALL 81
Does it make sense to share the work?
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July 23, 2011 AALL 82
Lower level:
Who in the organization will be responsible?
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July 23, 2011 AALL 83
Is it another group or is it going to be you?
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July 23, 2011 AALL 84
Lowest level:
Who is actually going to do the work?
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July 23, 2011 AALL 85
Will you do it internally?
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July 23, 2011 AALL 86
Staff time? Student time? Volunteer time?
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July 23, 2011 AALL 87
Will you get someone else to do the work?
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July 23, 2011 AALL 88
Contract with a vendor?
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July 23, 2011 AALL 89
Will you need an RFP?
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July 23, 2011 AALL 90
Does your workflow allow for multiple people to
interact with it at once?
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July 23, 2011 AALL 91
Where?
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July 23, 2011 AALL 92
Do you have adequate space to stage a project?
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July 23, 2011 AALL 93
A dozen or so books/items is pretty straight
forward.
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July 23, 2011 AALL 94
What happens when a handful turns into shelves?
Carts?
Ranges?
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July 23, 2011 AALL 95
Staging of content before, during and after is
important.
Especially for valuable content.
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July 23, 2011 AALL 96
Where is also important for the digital stuff.
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July 23, 2011 AALL 97
Local Computer?
Network Storage?
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July 23, 2011 AALL 98
How much will you need?
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July 23, 2011 AALL 99
How much do you have?
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July 23, 2011 AALL 100
How close are those numbers?
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July 23, 2011 AALL 101
When the project is completed, where does the
digital content go?
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July 23, 2011 AALL 102
When?
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July 23, 2011 AALL 103
What are you timeframes?
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July 23, 2011 AALL 104
Is there an important date coming up?
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July 23, 2011 AALL 105
Building opening?
Anniversary?
Conference?
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July 23, 2011 AALL 106
Plan around these.
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July 23, 2011 AALL 107
Wrapping up...
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July 23, 2011 AALL 108
The nice thing about digital projects is that they
are useful at all levels
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July 23, 2011 AALL 109
Large projects are important.
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July 23, 2011 AALL 110
Small highly curated projects are important.
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July 23, 2011 AALL 111
As is everything else.
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July 23, 2011 AALL 112
You can only learn this process by doing
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July 23, 2011 AALL 113
Pick a small pilot and get started
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July 23, 2011 AALL 114
Ask questions
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July 23, 2011 AALL 115
Work with others
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July 23, 2011 AALL 116
These are new skills we had to all learn
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July 23, 2011 AALL 117
questions?
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July 23, 2011 AALL 118
http://digital.library.unt.edu
http://texashistory.unt.edu