Collaborative Stage Version 02.05

An UpdateFrom

Martin MaderaCS Program Administrator

About Me

• CS Program Administrator– Responsible for day to day oversight of the CS

program• Previously AJCC Education Administrator

– Staff Liaison to AJCC & CS Education Team – Coordinating, development and distribution of

CS and staging education

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Overview

• Background and History

• When is CS 02.05 being released?

• What is different in CS 02.05?

• Resources

BACKGROUND AND HISTORY

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Evolution of CS

CS Version 1.0 through 1.04– Creation of CS

CS Version 1 to Version 2– Growth and expansion

CS Version 2.00-02.04– Refining and Improving Accuracy

CS Version 02.05– Technical Improvements to help the end users

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WHEN IS CS 02.05 BEING RELEASED?

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Release of CS 02.05

• August 2013: Beta Release – Vendors will get Beta version of DLL in August– Vendor Webinar will be held by September

• October 2013: Production Release– Vendors will get the final production release

• January 1, 2014: Effective Date – For all cases diagnosed starting 1/1/2014– Registrars contact vendor for deployment date

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WHAT IS DIFFERENT IN CS 02.05?

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What Is Different?

Not Much Has Changed–No new codes added –No codes obsoleted –Mostly notes and explanations

added

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What is Different?

Version 02.04• Conversion Program run

on data • Manual Review Required

for a few items• Multiple distribution

methods of Coding Instructions

• Robust SSFs collection ability and support

Version 02.05• No traditional conversion

program to run on data• 50% reduction in items

for manual review• Standardization of Coding

Instructions• Identified and formalized

list of Non-Required SSFs

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NON-REQUIRED SITE SPECIFIC FACTORS

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Improving CS for the Registrars

Registrars spoke, CS listened– CAnswer Forum and Reliability Study– Heard CS users overwhelmed with number of fields– CS structure allows collection of every SSF – Some SSFs were for 7th Edition Cancer Staging Manual

and not involved in calculation of CS– Confusing for registrars on fields that need to be

collected

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Enhancement for CS 02.05

1. CS identified and formalized list of Non-Required SSFs– SSFs that have never been required by any Standard

Setter2. Created Database for vendors

– Standard Setter SSF collection requirements 3. Vendors able to provide simplified display

– Reduce the burden of Collaborative Stage data collection on cancer registrars

4. Sunset of support for Non-Required SSF13

Non-Required SSFs in 02.05

• Full details will be announced in coming days

• Will NOT affect existing data

• Facilities can still collect Non-Required SSFs in CS 02.05 DLL structures

• All SSFs will remain in the DLL and in NAACCR record

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Criteria for Non-Required SSFs

SSFs that are not included in the Calculation of Stage

AND

That are not required by any of the Standard Setters

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Maintenance of Non-Required SSFS

1. CS will sunset support and maintenance of Non-Required SSFs– CAnswer Forum– Mapping Team

2. Coding Instructions Non-Required SSFs – Resource Archive

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Benefits of Enhancement

• Less fields on screen • More streamlined workflow• Less burden on registrar training• Easier Quality Assurance• Easier Consolidation of cases

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Implementation CS 02.05

1. Facilities must determine their data needs

2. Facilities must communicate with vendors

3. Use the resources provide on CS website

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CODING INSTRUCTIONS

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Coding Instructions 02.05

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Coding Instructions 02.05

• Familiar Online Help interface • Intuitive Navigation• More hyperlinks to related information• Includes extra tables not in PDF version• Integrated print capability for education

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Hyperlinked references

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Quickly Jump between sections

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Easier Navigation of Schemas

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RESOURCES

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CS 02.05 -New Resources and Tools

For Vendors• New Requirements

Database

• Vendor Checklist

For Registrars• Implementation

Checklist

• Improved Release Notes and Implementation Guide

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New CS Website – Launches this Summer!

• Easy, more modern navigation• Audience-specific pages for registrars and

vendors• Features for Registrars

– Improved Release Notes and Implementation Guide– Implementation Checklist

• Features for Vendors– Database of Standard Setter requirements – Vendor checklist

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Existing Resources

• CS Website• CAnswer Forum• NAACCR Suggestion Site• YouTube Channel

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CS Website

29http://www.cancerstaging.org/cstage/

CAnswer Forum

http://cancerbulletin.facs.org/forums/30

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CAnswer Forum

• Submit questions to CS Forum

– Located within the CAnswer Forum

– Provides information for all

– Allows tracking for educational purposes

– Includes archives of Inquiry & Response System

• http://cancerbulletin.facs.org/forums

NAACCR Suggestion Site

http://www.naaccr.org/Applications/Public/CSv2Ticket.aspx

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You Tube – AJCC Channel

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• Short 5-15 minute videos

• AJCC and CS topics

• Cover important concepts

• http://www.youtube.com/AJCCancer

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Collaborative Stage Information

CS Web Site: www.cancerstaging.org/cstage

General Inquiries can be directed to:CSv2@facs.org

Marty Madera – CS Program Administratormmadera@facs.org