collaboration room design elements - steelcasein2.steelcase.com/ensync/standards/ge/documents/ge vcs...

© 2009 Cisco Systems, Inc. All rights reserved. Cisco Confidential 2kblue

Steelcase Mediascape Table

- Multiple VGA connections

- “Puck” switch control

Steelcase cafe-height seating

- (2x) LAN, (2x) AC in “pop up”

module

- Telepresence microphone

SmartBoard 685iX

- Integrated ultra-short throw LCD projector

- Integrated audio support (USB)

- Enhanced WebEx annotation functionality

Epson 1735W Ceiling-mounted LCD projector

- 16x10 aspect ratio (Google Docs)

- Short Throw

Cisco CTS 1300 Telepresence System

- Mounted on „Fireplace Wall‟

- Platform raises TP system 12” AFF

Collaboration Room Design Elements


Room Selection Criteria

Item Requirement Considerations

Room Size 20‟ x 21‟ minimum Accommodates Mediascape Table and (3x) café tables

“Fireplace Wall”& Pedestal

On-site fabrication of TP support wall Built at 45 degrees to two adjoining existing walls. Supports and elevates the TP system to the desired height

Exterior Windows

As few as possible Exterior windows must be treated with light-blocking materials to prevent outside light from entering room

Ceiling Suspended @ 9‟ – 10‟ high Required for proper acoustics and to support recessed lighting fixture

Ceiling lower than 9‟ AFF will reduce size of ceiling LCD projector image

Lighting Recessed fluorescent fixtures with 4100k lamps

No motion-sensing light controls. 4100k color temperature lamps are required for proper TP color balance

Electrical (4x) additional dedicated 120v, 20-amp circuits

Circuits are in addition to existing circuits and are used to power the TP system, Smartboard, LCD projector and Mediscape Table

HVAC Ability to support additional heat generated by TP system, Projectors and Participants

Typical heat dissipation – 2.77 kW / 9,655 BTU/hour

Floor Composition

Ability to install raised floor or accessible via core-drilling to distribute cabling

Raised floor or a floor that can be core drilled allows for easy distribution of cables and wires. Otherwise on-floor cable management systems will need to be used.

Floor Covering Low pile, static-resistant carpet Required for proper acoustics

Scale Visio Diagrams – VCS Room Templatehttp://libraries.ge.com/foldersIndex.do?entity_id=9175826101&sid=101&SF=1

http://libraries.ge.com/foldersIndex.do?entity_id=9175826101&sid=101&SF=1


Room Renovation Elements & Costs

Item Est. Cost (Low)

Est. Cost (High)

Description

“Fireplace Wall” and pedestal for TP System

$1,800 $2,500 “Fireplace Wall” and pedestal fabricated on-site to support and elevate the TP System

Exterior Windows $0 $2,500 Exterior windows must be treated with light-blocking materials to prevent outside light from entering room

Ceiling $2,400 $2,400 Acoustic Tile Suspended @ 9‟ – 10‟ high

Lighting $1,000 $4,000 Fit existing fixtures with 4100k bulbs v. replace with indirect (recommended) fixtures with 4100k lamps

Electrical $3,400 $3,400 Circuits are in addition to existing circuits and are used to power the TP system, Smartboard, LCD projector and Mediscape Table

HVAC $0* $10,000 Assumes building/room AC can support additional heat generated by TP system v. supplemental AC unit/modifications are required

Typical heat dissipation – 2.77 kW / 9655 BTU/hour

Floor Modifications $3,500 $18,000 Core drill existing floor v. install raised floor to allow for distribution of cables and wires. Otherwise on-floor cable management systems will need to be used.

Floor Covering $0 $2,500 Low pile, static-resistant carpet

$12,100 $45,300Renovation Estimates:

Allow 4 – 6 weeks for room renovations


Project Breakdown & Timing

Item / Task GIS BU Integration

Partner

Timing (weeks)

Room Selection X X 1

Initial Room Readiness Assessment

Create Room Design and Renovation Requirements (Site Survey and Documentation)

X 2 - 3

Execute Room Renovations

Ceiling, Lighting, HVAC, Walls, Flooring, Electrical, Network – (per Cisco CTS 1300 req‟ments)

X X 4 - 9

Carrier and LAN Design & Deployment X X 5 - 9

Final Room Readiness Assessment X 10

Manage Technology Deployment

Steelcase Furnishings, SmartBoard, 685Xi, Cisco Telepresence CTS 1300, Epson Powerlite 1735w LCD Projector

X 11 - 12

Testing / Certification / Acceptance X X 13

User Training X 14

Ongoing Support X 15

Assumes no delays due to circuit delivery or room renovations


Facility

Renovations

Overview


DIAGRAM A – GE COLLABORATION SPACE – Tier IV Room

FACILITIES REQUIREMENTS

Telepresence “Fireplace Wall” – serves as backdrop and stage for CTS-

1300

• Framed over existing window

• Permanent framing and drywall

• 45 degrees to existing room walls / 7‟ 3” minimum required width

• Pedestal to support CTS-1300 system at 12” AFF – shown as dashed line

• (1x) dedicated 120v/20amp duplex below subfloor

• (1x) CAT6 LAN drop terminated below floor

• (1x) VGA from Mediascape Table

• Cables will extend through base of CTS 1300. See later slide for detail.

• See “Fireplace Wall” detail on next slide

Electronic Whiteboard

(1x) duplex outlet in FSR / equivalent floor box (windows prevent wall

installation)

(1x) VGA from Mediascape Table to Whiteboard

(1x) CAT5 (USB Extender) from Mediscape Table to Whiteboard

LCD Video Projector and Projection Area on Wall

- Projects on blank wall – no video screen

- Wall to be painted with flat white paint

- Exact projector placement TBD – by vendor

- (1x) 120v AC duplex mounted above drop ceiling

- (1x) VGA from Mediascape table to projector (cable run above ceiling)

(3x) Steelcase cafe-height tables and seating

- (1x) 120v duplex terminated beneath each table in/on floor in front of table

base

- (1x) microphone cables delivered from CTS 1300 to table surface (XLR

connector)

- (1x) AC extension to AC “pop-up” module recessed in tabletop by Others

Steelcase Mediascape Table

- (4x) VGA, (3x) microphone, (1x) AC power required

- (1x) dedicated 120v/20amp circuit terminated in/on floor beneath table center

- (1x) CAT6 LAN drop beneath table terminated in/on floor beneath table center

Acoustical panel suspended ceiling

- 2‟x4‟ acoustical panel suspended ceiling – white in color

- Height = 9‟ – 0” to 10‟-0” AFF

- Standard switching for all fixtures

- Separate switch control for lights over/adjacent to video projection

area

- Recommended fixture is DayBrite Arioso 2x4 or equivalent

VGA

VGA

CAVITY

LAN

VGA

LAN

(4x) VGALAN

LAN LAN

USB


DIAGRAM B1 – GE COLLABORATION SPACE – Tier IV Room

DESIGN DETAIL – “FIREPLACE WALL” support for CTS-1300

(45 deg)

Floor-to-Ceiling “Fireplace Wall” behind CTS-1300

Pedestal to support

CTS-1300(cavity)

Exterior

Walls

A – Width of pedestal = 20” (*)

B – Front of Table to CTS-1330 screen = 51”

(*) Pedestal extends 12” beyond front edge of CTS 1300

B

Front edge of CTS-1300 Screen

A

CTS 1300 footprint

Cisco CTS-1300 will rest on pedestal and be fastened per

Cisco installation requirements to facia.

Note:

Weight of CTS-1300 is borne by wall structure.

SEE “CTS 1300 WALL MOUNT DETAILS” SLIDE IN

APPENDIX

Cutouts in pedestal and raised floor

- Cable management cutouts for CTS 1300 through top of pedestal

- Exact locations per Cisco Installation Guide (see link below)

- cts_1300/cts_1300_assembly_guide

http://www.cisco.com/en/US/docs/telepresence/cts_1300/cts_1300_assembly_guide/1300_installing_mount_and_display.html




Note:CTS 1300 footprint is 7” deep.

12 inches of setback should remain between

the front edge of the pedestal and the front of

the CTS 1300.

This setback should be maintained to protect

the CTS 1300 plasma screen from damage

caused by stools being positioned too close to

the CTS 1300 system.

Front of pedestal top support is fabricated to be

removable to allow access to pedestal base for

electrical and signal cable installation.

10” 10”




http://www.cisco.com/en/US/docs/telepresence/cts_1300/cts_1300_asse

mbly_guide/1300_installing_mount_and_display.html#wp1166086



http://www.cisco.com/en/US/docs/telepresence/cts_1300/cts_1300_assembly_guide/1300_installing_mount_and_display.html#wp1166086

Cisco CTS 1300 Installation Guide:

Cutouts in base of CTS 1300 unit correspond with

cutouts in top of “Fireplace Wall” pedestal

DIAGRAM B3a – GE COLLABORATION SPACE – Tier IV Room






Tensile Pull-Out Load

7.92 lbs

Sheer Weight Load

15.34 lbs

30.6 psi min.

Mounting Hardware Options

Brick & concrete wall – Use ¼”-20 Fischer UXx10 anchors

Metal stud wall – Use ¼”-20 Toggle Anchors

Wood stud wall – Use ¼” Lag screws

Tensile Pull-OutSheer Weight

In the case of steel studs, the Toggle anchor must be inserted though a predrilled hole in the stud. The screws or anchors must be inserted into the center of the stud to prevent tear of the stud when inserting the fastener.

Note:CTS 1300 plasma screen is supported by the wall.

CTS codec and electronics are supported by the pedestal.

Fireplace Wall must be constructed to accommodate the loads and specifications below:


DIAGRAM C – GE COLLABORATION SPACE – Tier IV Room

DESIGN DETAIL – CEILING AND LIGHTING LAYOUT

• Ceiling grid oriented to be parallel to “Fireplace Wall”

• 2’x2’ Arioso Daybrite Fixtures placed as indicated in ceiling grid• Fixtures fitted with 4100k temperature tubes

• 2’ x 4’ or 2’ x 2’ Acoustical Tile Suspended Ceiling• Minimum Height = 9’ – 0” above finished floor• Maximum Height = 10’ – 0” above finished floor

• Remove / do not install light fixture in front of projection wall

• Remove / do not install light fixture over Electronic Whiteboard

• Remove existing motion-sensing lighting controls

http://www.daybritelighting.com/newproducts/arioso/product_info2.cfm?pLine=Arioso%20Recessed&fType=2x2

Daybrite Arioso Fluorescent Fixtures:

Note: Failure to install recommended Daybrite Arioso indirect lighting fixtures may cause glare on Telepresence screen.

BU MUST DETERMINE IF CEILING SPACE IS AIR PLENUM – SPECIAL CONSIDERATIONS APPLY

http://www.daybritelighting.com/newproducts/arioso/product_info2.cfm?pLine=Arioso%20Recessed&fType=2x2


DIAGRAM D – GE COLLABORATION SPACE

DESIGN DETAIL – ELECTRICAL PLAN


DIAGRAM E – GE COLLABORATION SPACE

DESIGN DETAIL – TYPICAL CONDUIT AND TRENCH DIAGRAM

SEE „DIAGRAM G‟FOR ADDITIONAL

DETAIL


DIAGRAM F – GE COLLABORATION SPACE

DESIGN DETAIL – CORE DRILL / RAISED FLOOR PENETRATION DIAGRAM

SEE „DIAGRAM G‟FOR ADDITIONAL

DETAIL


DIAGRAM G – GE COLLABORATION SPACE

DESIGN DETAIL – TRENCHING AND FLOOR PENETRATION NOTES


DIAGRAM H – GE COLLABORATION SPACE

DESIGN DETAIL – CABLE ROUTING DIAGRAMELECTRONIC WHITEBOARD

FIREPLACE WALL

LCDPROJECTOR

CAFÉTABLE 1

CAFÉTABLE 2

CAFÉTABLE 3

A

B

C

D

E

F

G

• Power cables must be provisioned in separate conduits, penetrations and raceway channels from LAN, VGA and Microphone Cables

• VGA cables are pre-terminated with DB-15 connectors

• All mic cables are pre-terminated with XLR connectors

• Conduits & floor penetrations must be sized to allow multiple, pre-terminated cables to be installed per the cable routing diagram and schedule below.

Cable Routing Schedule

Cable Pathway Notes


DIAGRAM H1 – GE COLLABORATION SPACE

DESIGN DETAIL – Room Elevations


DIAGRAM I – GE COLLABORATION SPACE

DESIGN DETAIL – CAFÉ TABLE CABLE MANAGEMENT

• Cable management shown in a raised floor environment

• Table bases are installed below raised floor

• AC and LAN terminations are installed below raised floor

• All cabling is plenum-rated

• Floor may be core drilled to create cable pathways

• All floor penetrations must be sleeved and firestopped per local code

• All cables should be strain-relief tied to prevent damage if table is moved

Core drilling option:

Floor Trenching / Conduit Installation option:

BU MUST DETERMINE IF FLOOR SPACE IS AIR PLENUM – SPECIAL CONSIDERATIONS APPLY

• Slab floor may be trenched to allow conduit installation

• (1x) conduit required for AC & (1x) conduit required for LAN and Microphone cabling

• Trenching must be precise to align with future positioning of furniture


Above floor cable management option:

• Cabling may be extended to café tables from nearest wall using above-floor cable management products

• Above-floor cable management products must be positioned in areas with minimal foot and chair traffic

• Above-floor cable management products must be installed per local code requirements

• (1x) management channel for AC & (1x) management channel required for LAN and Microphone cabling


Note:

CONSIDERATIONS WHERE RAISED FLOORS ARE NOT PRESENT:


DIAGRAM J – GE COLLABORATION SPACE

DESIGN DETAIL – MEDIASCAPE TABLE

• Cable management shown in a raised floor environment

• AC and LAN terminations are installed below raised floor

• All cabling is plenum-rated

CONSIDERATIONS WHERE RAISED FLOORS ARE NOT PRESENT:

• Floor may be core drilled to create cable pathways

• All floor penetrations must be sleeved and firestopped per local code

Core drilling option:

Floor Trenching / Conduit Installation option:

BU MUST DETERMINE IF FLOOR SPACE IS AIR PLENUM – SPECIAL CONSIDERATIONS APPLY

• Slab floor may be trenched to allow conduit installation

• (1x) conduit required for AC & (1x) conduit required for LAN and Microphone cabling

• Trenching must be precise to align with future positioning of furniture


Above floor cable management option:• Above-floor cable management products must be positioned in areas with minimal foot and chair traffic

• Above-floor cable management products must be installed per local code requirements

• (1x) management channel for AC & (1x) management channel required for VGA, LAN and Microphone cabling

Note:


Appendix


CTS 1300 Power & Network Requirements

Power

System and system light requires 1.162kW

*1 Circuit terminated in duplex receptacle

Standard Required Power100~120volts – 1 15-20Amp circuit

230~240volts – 1 10Amp circuit

*Single circuit will support addition of High Frame Rate codec but additional equipment or peripherals will require additional power and receptacles.

Network

Required: TelePresence system requires 1 Gigabit Ethernet port

Optional: Participant network access requires additional ports

A1


Maximum Wattage Typical Wattage Idle Wattage

Plasma Screen 570 570 1

Primary Codec with Audio Exp.

309 135 132

Lights 234.6 234.6 0

ACU & Power Injector

49.2 49.2 49.2

Total Power 1162.2 watts 989 watts 182 watts

CTS 1300 Power Consumption

A2


GE VCS Typical HVAC Requirements

System Considerations

System Power 0.753kW* 2570 BTU/Hr

System Lighting 0.236kW 805 BTU/Hr

Other Considerations**

15 People (65W each) 0.975kW 3326 BTU/Hr

(2x) LCD Projectors 0.486kW 1658 BTU/Hr

Ceiling Lights (234 sqft) 0.327kW 1116 BTU/Hr

Total Typical Heat

Dissipation 2.777kW 9,655 Max BTU/Hr

*Typical assumes normal usage conditions and deployment following Cisco recommendations. i.e. room located on interior, proper air circulation, walls painted with neutral colors, temperature expected 72-76 degrees F. Conditions not inline with recommendations may require additional cooling. Consult with HVAC engineer to asses building envelope and unique requirements.

** Assumes full occupancy (15 persons)**Building Envelope should be considered when interior rooms are not used.

(Typical accounts for a diversity of 75% of the average power consumption)

A3


GE VCS Lighting & Acoustic Requirements

Fluorescent Lighting Requirements

Recommend direct/Indirect fluorescent fixtures with 4000-4100 Kelvin color temperature lamps

Light range should be between 300 – 400 lux

Electronic ballast highly recommended

If exterior windows in room, install shades to block outside light reduce glare and shadowing

Acoustic Requirements

Room should not be directly below roof-mounted air handling systems

Rooms with excessive noise (greater than 55dBA) should be remediated for participant comfort.

Large rooms, high ceilings or rooms having excessive glass may experience reverberation. This should be reduced where possible (below 700ms across voice Hz)

In some situations, room reverberation may be excessive and acoustic treatments will be required to effectively dampen echo. Consult the GE VCS Team.

Recommended Acoustic Panels:

Armstrong Soundsoak Carrara 60 Panels / Color = Carrara Beeswax -

http://www.armstrong.com/commceilingsna/wall_line_detail.jsp?productLineId=2424

A4

http://www.armstrong.com/commceilingsna/wall_line_detail.jsp?productLineId=2424


GE VCS Room Finishes

A5

Main Walls

ICI/Glidden #421 - Onion Skin Tan, Matte or Eggshell Sheen (Finish)

OR

Benjamin Moore & Co. #2153-40 - Cork, Matte or Eggshell Sheen (Finish)

Projection WallThe projection wall may either be painted with the recommended projection screen paint system, or pure white interior matte finish (avoid glossy finishes)

Glidden “White on White” 30GY88 / 014, Flat or Matte Sheen (Finish) or equivalent

Projection area minimum standards:

Top edge = within 4” of finished ceiling

Bottom edge = not lower than 36” above finished floor (AFF) – recommended 40” AFF

Minimum width = 7‟ – 3”


SMART Board Model 685ix detailPhysical Specifications

Size 77 1/2" W × 49 1/2" H × 5 1/8" D

(196.9 cm × 125.7 cm × 13 cm)

Active Screen Area

74" W × 46 1/8" H (188 cm × 117.2 cm)

87 1/8" (221.3 cm) diagonal

16:10 aspect ratio

Weight 42 lb. (19.1 kg)

Shipping Size 54" W × 86 1/4" H × 5 1/2" D

(137.2 cm × 219.1 cm × 14 cm)

Shipping Weight 63 lb. (28.6 kg)

UX60 Projector System

Projector Size 17 2/5" W × 10 3/5" H × 16 1/2" D

(44.2 cm × 26.9 cm × 41.9 cm)

Projector Weight 22 lb. (10 kg)

http://libraries.ge.com/download?fileid=82472443101&entity_id=9081714101&sid=101

685ix CAD Drawings - Multiple Views:

Note:

Due to the weight of the included UX 60 projection system (22 lbs.), additional support bracing should be installed in/on the wall prior to SmartBoard installation

685ix Installation Instructions: http://libraries.ge.com/download?fileid=82472603101&entity_id=9081714101&sid=101

Condensed user guide:


A6





60” (1524mm) AFF

Single gang-sized cable pass through in drywall

Centered 60” (1524mm) AFF and between wall studs

Sleeve opening with metal escutcheon, as required

No conduit / junction box required.

Install nylon drawcords as required for future cable

installation.

VGA cable from above ceiling or below/thru floor

Extend through pass through, behind board to

SmartBoard ECP module (lower right of board)

Cat 5 UTP from above ceiling or below/thru floor

Extend through pass through, behind board to

SmartBoard ECP module (lower right of board)

[equip. vendor to install USB adapter on end of Cat 5]

AC power cord from projector from behind board

Terminate in duplex AC mounted 18” (457mm) AFF

See SmartBoard ECP detail on following slide

18” (457mm) AFF

SMART Board Model 685ix cable routing and facilities detail


USB connection from

Mediascape Table

VGA (HD-15) connection

From Mediascape Table

SMART Board Model 685ix ECP connections


SMART Board Model 685ix Cable Run Detail

Custom cabling harness and power cord comes with Smartboard.All cables run behind board as shown.


Epson PowerLite 1735W Ultra short throw projectorSPECIFICATIONS

Projection System

Epson 3LCD, 3-chip optical engine

Projection Method

Front/rear/ceiling mode

Driving Method

Epson Poly-silicon TFT Active Matrix

Pixel Number

1,024,000 dots x 3 (1280 x 800) LCDs

White Light Output**

3000 lumens (ISO 21118 Standard)

Color Light Output**

3000 lumens

Aspect Ratio

16:10 (supports 4:3 and 16:9)

Native Resolution

1280 x 800 (WXGA)

Lamp Life*

Up to 4000 hours (Low Light Output Mode)

Up to 3000 hours (High Light Output Mode)

Throw Ratio Range

0.98 – 1.20

Size (projected distance)

30" – 300" (2.1‟ – 27.1‟)

Fan Noise

High Light Output Mode: 39 dB Low Light Output Mode: 30 dB

Security

Kensington-style lock provision

DIMENSIONS (W x D x H)

Including feet: 11.2" x 7.9" x 2.8"Excluding feet: 1.2"x7.9" x 2.6“

Weight: 3.96 lb/1.8kg

Recommended Minimum Image Size:

5’ 6” H by 7’ 3” W in 21’ x 21’ VCS room

Bottom of image must be 40” AFF

Projector specifications:

http://www.epson.com/cgi-bin/Store/consumer/consDetail.jsp?BV_UseBVCookie=yes&oid=63079282

Projector Mounthttp://www.epson.com/cmc_upload/pdf/Epson_projector_mount_brochure_12-08.pdf

Projector Throw Distance Calculator:http://www.epson.com/images/landing/calculator/index.html

35’ plenum-rated VGA cable:http://www.cablestogo.com/product.asp?cat_id=3414&sku=40262

A7




http://www.epson.com/cmc_upload/pdf/Epson_projector_mount_brochure_12-08.pdf



http://www.epson.com/images/landing/calculator/index.html

http://www.cablestogo.com/product.asp?cat_id=3414&sku=40262


Document Change ManagementV8 Start of Version tracking

V9 1. Added slide 10 for multiple views of fireplace wall and pedestal.

2. Modified electrical plan slide to include analog phone line and duplex plug requirement.

3. Added “Elevations” slide for better understanding of room details.

4. Changed picture on “Café table cable details” page to better understanding.

V10 1. Updated Slide 28 with documents for Smartboard install and CAD drawings

2. Updated slide 27 with Color detail and a second option for paint code match

3. Updated slide 10 to show full FP wall covered in ¾ ply wood prior to sheetrock install

4. Added slide 29 & 30 so that a better understand of SmartBoard details could be shared.

5. Added picture to slide 9 for better understanding of FP pedestal build

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