collaboration basics - including background
DESCRIPTION
This presentation discuss a model for understanding collaboration tools and the role they play within an organization.TRANSCRIPT
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MODELThe Collaboration Model
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Properties of Collaboration
• Audience • What is the
direction of the communication?
• Artifacts • What are we
leaving to those who are absent?
• Time Frame • How long do we
need to keep the Artifacts of the Collaboration?
Audience
ArtifactsTime
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Audience – What is the direction of the communication?
One to One (1:1) (The Conversation)
• Personal Notes
• Instant Message
One to Many (1:*) (The
Announcement)
• Wedding Announcement
• Blogs• Websites• Published
Books
Many to Many (*:*) (The Brainstorm)
• Chain Letters• Wiki’s• Message
boards• Unmoderated
Chat Rooms
Many to One (*:1) (The Feedback
Loop)
• Classic Feedback Loop
• Political Campaigns
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Artifacts – What are we leaving to those who are absent?
Written
Verbal
Visual
• Transcript of a Speech
• MP3 of a Speech
• Video / Photos of a Speech
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Time – How long do we need to keep the Artifacts of the Collaboration?
Real
time
• Given and received in real time• Leaves very little in terms of Artifacts
Queued
• Artifacts left by the communicator• Artifacts generally consumed by the recipient
Long
Term
• Leaves long term artifacts• Artifacts have a “draft” or “work in progress”
quality
Static
• Long term permanent artifacts• Artifacts have a final or completeness quality
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Audience vs. Time withArtifacts
Real time
Queued
Long Term
Static
1:1
aaaaaaaaaaaa
1:* *:* *:1
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Audience vs. Time withWritten Artifacts
Written
Real time
Queued
Long Term
Static
1:1
Text Messaging /
Instant Messaging
My Documents
Surface Mail
1:*
Moderated Chat Room
Profiles /Blog
Website
Printout
*:*
“Google Wave”
Message Boards / Groups
Wiki’s
Text archival of the above
*:1
Chat Room
Feedback Forms
Usage Logs
Behavioral Reports
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Audience vs. Time withVerbal Artifacts
Verbal
Real time
Queued
Long Term
Static
1:1
Conversation
Phone
Audio File / “MP3”
CD / Tape / LP
1:*
Speech
Podcast
Audio Book
CD / Tape / LP
*:*
Brainstorming
Conference Call
CD / Tape / LP
*:1
Audience Reaction
Phone In Campaign
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Audience vs. Time withVisual Artifacts
Visual
Real time
Queued
Long Term
Static
1:1
Video Phone
1:*
“WebEx”
Video Podcast
Video Hosting
DVD
*:*
Video Conferenc
e
YouTube
*:1
Interviews
Longitudinal Study
Film / Video of Above
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You Can Rotate These Grids
Real time
Queued
Long Term
Static
Visual
“WebEx”
Video Podcast
You Tube
DVDs
Verbal
Telephone
Voice Mail
MP3
CD/LP/Tape
Written
Instant Messaging
Document
Book
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COLLABORATIONWhat is Collaboration
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What is Collaboration?
• All business processes contain unautomated workflows• Humans are the exception handlers at these break points• Collaboration is the act of handling these exceptions• Collaboration consists of:
1. Synthesizing personal aesthetics, logic, and experience around a media
2. Communicating to an specific audience 3. Within a specific timeframe
• The timeframe when information is still in a medium prior to audience consumption is the Mediation Gap
• The Mediation Gap is the weakest link in the collaboration process• IT’s job is to provide tools and technologies that enable processes to
narrow the mediation gap; creating memorable, permanent, findable artifacts
• Collaboration tools focus specifically on this Mediation Gap
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Collaboration in Action
Almost all Business Processes start as a verbal request
Move towards work assignments along multiple vectors
Eventually the intended recipient receives the communication
In the end artifacts with long term persistence are left
Version “2.0” begins as feedback on areas for improvement are received
Example A
‘Boss’ says: “I want a new website!”
Build the website, design the graphics
Email to affected employees, new link on home page
SDLC documents and the actual website
“I can’t find the…”, “Its too hard to use the…”, “Its not compatible with…”
Example B
“We are going to offer a new energy savings plan.”
Design the survey
Mass mailing from SCE to customers
Statics on adoption of plan
“We saved the company $X by spending $Y. We can increase that by Z%.”
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Collaboration Breaks Down
• Collaboration breaks down when– Tools are not adequate – X is needed and the tool does Y– Training on tools is not adequate – Tools are too new– Tools do not talk to each other – Too many exception to
handle• When collaboration breaks down, Artifacts are not:
– Created– Stored– Searchable– Auditable
• Therefore users respond by reverting to using what they know “works”– People Process – I will meet with them– Paper Process –I’ll just print it out– Silos – I will only work with the people I trust– Complaining – This sucks!
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?
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Where is the Portal
• Portals aggregate artifacts from points of collaboration and present them to their appropriate audience
1
*
SAP
Written
Verbal
Visual
OSWritte
n
VerbalVisual
Collab.
Written
VerbalVisual
1
*
1
*
1
*
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Focus on Artifact / Data Synchronization
Data
DataD
ata
SAP
Written
Verbal
Visual
OSWritte
n
VerbalVisual
Collab.
Written
VerbalVisual
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The 90 – 10 – 1 Rule in Social Media Adoption
• Of those people who use your Social Media Tool:– 1% will create– 10% will comment– 90% will consume
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Total Population
Target with Percent Roll Out
Content Creator Pamper 1% Phase 1
Content CommenterEmpowerment 10% Phase 2
Content Consumer Training 90% Phase 3
People who reject your tool
Promotions / PR ? Phase 4
People who don’t know about your tool
Advertising ? Phase 4
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What is Collaboration?
Process A.1 Process A.2Collaboration
• All business processes contain unautomated workflows• Humans are the exception handlers at these break points• Collaboration is the act of handling these exceptions
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media
personal aesthetic
s
logicExperience
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What is Collaboration?
• All business processes contain unautomated workflows• Humans are the exception handlers at these break points• Collaboration is the act of handling these exceptions• Collaboration consists of:
1. Synthesizing personal aesthetics, logic, and experience around a media
2. Communicating to an specific audience 3. Within a specific timeframe
• The timeframe when information is still in a medium prior to audience consumption is the Mediation Gap
• The Mediation Gap is the weakest link in the collaboration process• IT’s job is to provide tools and technologies that enable processes
to narrow the mediation gap; creating memorable, permanent, findable artifacts
• Collaboration tools focus specifically on this Mediation Gap
SM