collaboration across the university (and beyond)
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Collaboration Across the University (and Beyond). 54 th Annual ADEA Dean’s Conference Rancho Mirage, California November 11,2012. Collaboration Across the University (& Beyond). Presenters (in order of presentation) Ann M. Boyle, D.M.D., M.A. - PowerPoint PPT PresentationTRANSCRIPT
54TH ANNUAL ADEA DEAN’S CONFERENCERANCHO MIRAGE, CALIFORNIA
NOVEMBER 11,2012
Collaboration Across the University (and Beyond)
Collaboration Across the University (& Beyond)
Presenters (in order of presentation)Ann M. Boyle, D.M.D., M.A.
Interim Provost and Vice Chancellor for Academic Affairs Southern Illinois University
Pamela Zarkowski, M.P.H., J.D. Provost and Vice President for Academic Affairs
University of Detroit MercyJudith E.N. Albino, Ph.D.
President Emerita University of Colorado Academy for Academic Leadership Senior Consultant
Today’s Agenda
1:30 Review of literature on academic collaboration; review of survey findings, are you trying to collaborate? (Ann)
2:15 Model for developing collaborations (Pam)2:45 Case discussions using the model (Judith)
five working groups…3:30 Applying the model to your institution
(Pam) working in pairs…4:15 Concluding Comments (Ann, Pam and
Judith)4:30 Adjourn
Today’s Objectives
By the end of the session you will…
Learn the factors that contribute to, and confound, effective collaborationLearn a strategy for facilitating change/collaboration within or outside of the institutionPractice using the strategy to solve case scenariosUse the strategy to plan for your own collaboration
Literature Review
Common Collaborations in Higher Education
Research
Education
Community Outreach/ Governmental Agencies
Private enterprise
Literature Review
Collaboration logistics: from close by to far away…
Different departments/disciplines within a school/college Between schools/colleges in the same institution Between schools/colleges across institutions regionally Between schools/colleges across institutions nationally Between schools/colleges across institutions internationally
“ having multiple universities involved in a research collaboration complicates coordination and reduces outcomes for the project”, Cummings and Kiesler
Literature Review
There has been a steady rise in between-school collaborations since 1975, measured by publication authorship, (Jones, et. al)
Most notable increase in collaboration is in Science and Engineering rising, from less than 10% to almost 33% Average distance between collaborators has
hardly changed…750 miles in 1975, 800 miles in 2005
Literature review
Allen’s rule of thumb (1977): coworkers should be no more than 30 meters apart, beyond which collaboration effectiveness declines…technology may improve this…
“The results suggest that although emerging communication technologies have radically transformed the style and scope of collaboration around the world, physical proximity continues to play a critical role in predicting the impact of scientific research” Lee, et. al. (measured by # of citations)
Institutional missions and cultures may not be compatible
“collaborative research which bridges administrative units appears to be more problematic than that which bridges disciplines”, O’Sullivan, et. al.
Possible Benefits of Collaboration
Improve efficiency, eliminate duplication Save money Maximize limited resources Access specialized knowledge or skills Access specialized equipment, software Enhance curricula and program quality Increased potential for outside grants Access to academic offerings by students in distant
locations Increased opportunities for faculty development Improve patient care
Potential Challenges of Collaboration
Institutional differences in mission, vision, values Differences in institutional governance, systems and culture Structural differences in P&T, teaching loads, compensation Rivalry between institutions Loss of institutional identity and autonomy Increased complexity of communication Unanticipated costs in technology infrastructure and
personnel Differing tuition and fees Accreditation issues Logistics: travel, space and time
“…the amount of time needed for collaboration is grossly underestimated and time is usually a scarce resource for educators”, Wasonga, et al
The Devil is in the Details…before you begin
Clarify purpose and goals of collaboration in advanceClearly discuss motivations and expectationsClarify roles, responsibilities for participantsFor research, establish data management
agreementsCreate a communication plan and processDefine the expected outcomes and measuresIdentify and recruit the best participants
Details…before you begin
Create a reward structure: monetary and P&T
Establish clear descriptions of respective financial, human & resource contributions from participants
Assure appropriate technology is in placeCreate process for negotiating differences
“Must Haves” for Successful Collaboration
Top-level administrative supportRealistic expectationsSufficient financial resourcesProfessional respectCommunication, Communication,
Communication
“Through effective communication, agendas can be generated, understood and clarified, especially at the beginning of collaborative process”, Wasonga, et al
Study on “value” of collaborative education
Study compared perceptions of administrators, faculty members and students after 10 years of educational collaboration (Hayes, et. al.)
Four campuses, same University systemFaculty responses differed
significantly from students, administrators on 2 items: Far less aware of the collaboration Did not feel they benefitted from the collaboration
Faculty responses
“The suggestions are supposed to go in the box”
Survey Responses-Collaborative Efforts
Survey Responses-Collaborating Parties
Responses:•Divisions/departments within institution •Schools of Dental Medicine •Schools of Nursing, Pharmacy, Medicine, Social Work and Public Health •Professional Colleges and Universities•Hospital and Community Health Centers•Faculty Practice/Pre-doctoral Clinics•Bioengineering / Biomedical Researchers
Survey Responses-Purpose of Collaboration
Responses:•Interprofessional Education (n=8)•Research (n=4)•Curriculum Development (n=3)•Program Development (n=3)•Outreach Programs (n=2)•Faculty Development (n=1)
Survey Responses-Purpose of Collaboration
Responses:•Interprofessional Education (n=8)•Research (n=4)•Curriculum Development (n=3)•Program Development (n=3)•Outreach Programs (n=2)•Faculty Development (n=1)
Survey Responses-Assessment of Outcomes
Responses:•Successful / beneficial (n=10)•In Process / Favorable (n=7)•Reexamine Need for Collaboration (n=2)•Significant Partnership (n=1)•Grant Funding Initiated (n=1)
Survey Responses-Obstacles to Collaboration
NEXT:
REFRAMINGA STRATEGY FOR FACILITATING
CHANGE/COLLABORATION WITHIN OR OUTSIDE OF THE INSTITUTION
Thank you…any questions?