coal city community unit school district no web viewpresident hamilton called the meeting of the...

Coal City Community Unit School District #1Board of Education Meeting MinutesMonday, May 18, 2009

President Hamilton called the meeting of the Board of Education of Coal City Community Unit School District #1 to order at 6:30 p.m. at the Coal City Middle School Community Room. Members answering roll call were Armand Bianchi, Jeff Emerson, Mary Gill, Curtis Grove, Quint Harmon, Ken Miller, and Shawn Hamilton. Superintendent Kent Bugg, Director of Business Services Jason Smith, Director of Curriculum and Instruction Tammy Elledge, and Karen Vota, as well as, members of the press Mark Malone, Ann Gill and Josette Twait were in attendance. Parents and relatives of the Ag Jeopardy team and high school musician, as well as, staff members from the Master’s program were also in attendance.

PLEDGE OF ALLEGIANCE

President Hamilton led the Board of Education and others present in reciting the Pledge of Allegiance.

CLOSED SESSION

Ms. Gill moved and Mr. Grove seconded to go to closed session at 6:31 p.m. for the purpose of considering information regarding the review of closed session minutes; the appointment, employment, compensation, discipline, performance, or dismissal of specific employees; collective negotiating matters, potential purchase/sale of property, and imminent litigation.Ayes: Armand Bianchi, Jeff Emerson, Mary Gill, Curtis Grove, Quint Harmon, Ken Miller, Shawn HamiltonNays:Motion Carried.

When the board returned to open session President Hamilton called the regular meeting to order at 7:00 p.m. with the board members answering roll call present: Armand Bianchi, Jeff Emerson, Mary Gill, Curtis Grove, Quint Harmon, Ken Miller, Shawn Hamilton.

ACTION AS A RESULT OF CLOSED SESSION

1. Ms. Gill moved and Mr. Emerson seconded to re-employ the educational support staff for the 2009-2010 school year as listed.

Roll Call.Ayes: Mary Gill, Jeff Emerson, Armand Bianchi, Curtis Grove, Quint Harmon, Ken Miller, Shawn HamiltonNays:Motion Carried.

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2. Mr. Miller moved and Mr. Bianchi seconded to approve the employment of Kathleen Walker as .5 time PE teacher at the Intermediate School for the 2009-2010 school year, pending satisfactory completion of all state requirements.

Roll Call.Ayes: Ken Miller, Armand Bianchi, Jeff Emerson, Mary Gill, Curtis Grove, Quint Harmon, Shawn HamiltonNays:Motion Carried.

3. Ms. Gill moved and Mr. Emerson seconded to approve the employment of Andrea Smith as special education teacher at the Middle School for the 2009-2010 school year, pending satisfactory completion of all state requirements.


4. Mr. Miller moved and Mr. Harmon seconded to accept the resignation of Monica Perone as special education teacher at the Elementary School for the 2009-2010 school year.

Roll Call.Ayes: Ken Miller, Quint Harmon, Armand Bianchi, Jeff Emerson, Mary Gill, Curtis Grove, Shawn HamiltonNays:Motion Carried.

5. Mr. Grove moved and Ms. Gill seconded to adopt the Resolution: Re: Janice Salerno Authorizing Notice of Nonrenewal, as presented and to waive the reading of the resolution.

Roll Call.Ayes: Curtis Grove, Mary Gill, Armand Bianchi, Jeff Emerson, Quint Harmon, Ken Miller, Shawn HamiltonNays:Motion Carried.

6. Mr. Miller moved and Mr. Bianchi seconded to approve the following extra-curricular assignments:

7th Grade ASAP Aide (due to #’s) – Jen Munsterman

Roll Call.Ayes: Ken Miller, Armand Bianchi, Jeff Emerson, Mary Gill, Curtis Grove, Quint Harmon, Shawn HamiltonNays:Motion Carried.

7. Mr. Harmon moved and Ms. Gill seconded to approve the unpaid leave for Rich Monbrum from April 23 through May 21, 2009, pending receipt of required documentation.

Roll Call.Ayes: Quint Harmon, Mary Gill, Armand Bianchi, Jeff Emerson, Curtis Grove, Ken Miller, Shawn HamiltonNays:Motion Carried.

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APPROVAL OF CONSENT AGENDA

Mr. Grove moved and Mr. Bianchi seconded to approve the consent agenda including the minutes and closed session minutes from the Board Reorganizational Meeting of May 4, the Board Study Session of the Whole of May 4, the Special Board Meeting of May 11, the March Activity Fund Reports; March Treasurer’s Report, the April Monthly Manual Checks report; the April Payrolls, the May Accounts Payable and the following building usage request:

Group Building Ins. DateVFW Post 1336 IS Yes 5/25/2009Coal City Soccer Club ES Yes 5/18/2009

Roll call.Ayes: Curtis Grove, Armand Bianchi, Jeff Emerson, Mary Gill, Quint Harmon, Ken Miller, Shawn HamiltonNays:Motion Carried.

NOTICES AND COMMUNICATIONS 1. Introduction/acknowledgement of guests. President Hamilton welcomed those in attendance.

2. High School musician, Caitlyn Lewis, performed her music solo for the Board.

3. The 4th Grade Ag Jeopardy Team competed against other area schools in this year’s Ag Jeopardy tournament held on May 1 at Saratoga School. The team won the championship for the first time in school history. Principal Brovont recognized the following students for their participation on the Ag Jeopardy team, which is coached by Mrs. Jelm: Drew Pierce, Clayton Cash, Ashley Jackman, Alyssa Esposito, Kenady Clayburn, and Allison Norris.

ADMINISTRATORS' REPORTS

A. EARLY CHILDHOOD CENTER REPORT

Calendar of Events May5 PSO meeting, 6:30May 6 Early Release/Kindergarten Round-UpMay 7 Mad ScienceMay 8 Kindergarten Mother’s Day CelebrationMay 8 Mariachi BandMay 11 LLT 5:30-7:30May 15 DRA completion date

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May 18 DIBELS weekMay 25 Memorial Day—No SchoolJune 2 Carnival DayJune 3 Year End Teacher InstituteJune 4 Report card Day

Personnel

ECC staff has created a letter a day to celebrate until the end of the year. A—bring your favorite stuffed Animal; B—bring your favorite book; C—crazy hair day; D—everybody danced; E—exercise; F—red white and blue for our flag; G—Game Day; H—Wear a Hat; I—Teacher brings ice cream; J—bring a joke; K—Kick Ball; L—Teacher brings lollipops; M—Movie Day; N—Bring a New Word to share; O—Wear Orange; P—Wear your PJs; Q—Bring in a book for Quiet reading ; R—Race Day; S—Sandals and sunglasses; T—Favorite Team shirt; U—USA Day—wear red, white, and blue; V—Wear a visor W—Wish day; X—X-tra clean; (June) Y—Wear Yellow (June) Z—Zip up your back-pack and go home on the last day of school! (June). Each day something fun is attached to the alphabet letter. On “dance day” first graders were seen dancing the “ChaCha” all the way to the busses at the end of the day. Weather permitting we will Pledge the Flag on “F” day out in front before leaving on the busses.

Pupil Personnel

Due to a watchful parent participant on our Parent Advisory Council we have materials to teach about “Stranger Safety”. This program is introducing safety rules to our students in regards to strangers. It is being presented by our Social Worker, Erin Billie.

Kindergarten Round-Up has brought forward 115 students for fall registration. We anticipate another 40-50 before school starts in the fall.

Coal City Early Childhood Center Student Services

Social Worker activities planned for the month of MayResponsive Services

Continue Social Skills Groups/final sessions Continue individual counseling with at-risk students (behavior and social/emotional

issues)/final sessions

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Student contacts during the month of AprilResponsive Services 77Guidance Curriculum K -154 + 154 + 154 + 77 + 77

1st – 159 + 159 + 159 + 81 + 81Total = 1,255


Guidance Curriculum Second Step with Kindergarten Finished Second Step with the first graders. Introducing The Safe Side with First

Grade – personal safety programSystem Support

Bi-monthly Student Services meeting The Safe Side letter home – First Grade The Safe Side DVD is being sent home with every first grader to watch and discuss

with parents. Second Step letter home - Kindergarten

Student Achievement

ECC students have won awards for reading books over spring break, and writing about their moms. The awards were supplied by the Junior Women’s Club of Coal City. Ice cream and gift certificates were given to the winners.Many Moms were treated to a special celebration in the kindergarten classes. Stations were set up around the rooms to honor Mothers. Back massages, fingernail painting, flowers, bracelets, cards, and games were available for a Mother to share with her child. Pictures will be available on the website.

Staff Recognition

Teachers, aides, and preschool staff planned and put together the first “Family Night Out” evening activity. Approximately 112 families participated. With 2 to 5 family members represented, it was a great success. Donations came from the grant we received from the Streator Onized Credit Union, and Curtis Grove. We thank both parties for their generosity. PSO supplied ice cream.Teachers who planned and participated were: Todd Painter, Rachel Prendergast, Amy Gernenz, Carrie Tinucci, Tammy Salazar, Cindy Tira, Kathy Jiskra, Ann Kodat, Britt Harseim, Jennifer Johnson, and Tonya Best.Amy Gernenz made the assembly for science happen for ECC students. Mad Scientist Rick came to our building on May 7th. Many experiments were demonstrated to students. Pictures are in our newsletter on the website.Carrie Tinucci is responsible for getting the Mariachi Band to perform for ECC students on May 8th. Students clapped and wiggled to the lively music.

Community Thank You

ECC students and staff would like to thank the PSO, “D” Construction and Dibbles Trucking for their generous donations towards our Carnival Day on June 2.

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B. ELEMENTARY SCHOOL REPORT

CALENDAR OF EVENTSMay 4 – 8 Teacher Appreciation WeekMay 4 Board Study SessionMay 5 RRS Incentive Activity

PSO Meeting – 6:30pm – CCESMay 6 11:45am EARLY DISMISSAL

School Improvement Day3rd Grade Music Program – 7:00pm – CCHS

May 8 Cinco De Mayo Celebration – Mariachi Band PerformsMay 11 LLT – 5:30pmMay 15 Child Author Carolyn Crimi visits CCESMay 18, 20 3rd Grade Field Trip to Field Museum May 18 Board of Education MeetingMay 19 2nd Grade Field Trip to Brookfield Zoo

RTI Follow-up Day at CCESMay 20 3rd Grade Step Up Day to CCISMay 25 NO SCHOOL – Memorial DayMay 26 3rd Grade Special Ed Step Up Day at CCISMay 28 3rd Grade PicnicJune 1 Board Study SessionJune 2 Carnival Day – Last Day of Student AttendanceJune 3 Teacher InstituteJune 4 Report Card Day – Summer Vacation Begins

CCESGrade Teacher Males Females Total Special NeedsSecond Hausman 11 10 21

Kaye 9 11 20Masters 12 9 21Petersen 9 11 20Provance 10 10 20Rutkowski 7 12 19 2 f, 1 mTerrel 8 12 20 2 f, 1 mVironda 11 10 21

Total 2nd = 77 85 162

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Third Adkins 10 9 19 2f, 2 mBernstein 10 11 21Doster 11 8 19 2 f, 1 mFeeney 10 10 20Hanley 11 8 19Skubic 11 9 20Watson 8 12 20Zafran 9 11 20

Total 3rd = 80 78 158SN Cuchra 5 8 13 Total 162 171 333

PERSONNEL*Congratulations to Branden Petersen and his wife Stephanie on the birth of their second child. Stephanie and Branden had a little boy named Owen Keith and everyone is doing great.

STAFF RECOGNITION*On April 6 and 7, Coal City Building Administrators conducted interviews for the special education aide positions that will be available in the 2009-10 school year.

*On April 21, CCES held a RTI Day to check the academic progress of students that are involved in the Response to Intervention process. We currently have approximately 17-18 students in RTI.

MONTH IN REVIEW*On April 2, the CCES 3rd grade students took the Otis Lennon Student Ability Test (OLSAT).

*On April 7, PSO held their annual monthly meeting. Items discussed at the meeting included the updating of new officers, Fall Fundraiser – Market Day was selected as the fall fundraiser and Teacher Appreciation Week.

*During the week of April 7, CCES 2nd grade students took the Stanford Achievement Test (SAT). The students were tested in the areas of reading, math, language, spelling and environment (science, social studies). The students did great job during the testing process and I expect them to perform very well on these tests. The SAT is used to track student achievement from 1st grade to second grade and is used in identifying students for the Accelerated/Enrichment program as well as for extra support services as well. Also special thanks to the 2nd grade team for their efforts in teaching the students all year.

*On April 8, LLT met at the Coal City Fire Station. State Representative Coreen Gordon was on hand to talk with the members of LLT.

*CCES students celebrated the Easter Holiday on April 10 and 13.

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*On April 15, the CCES 2nd grade presented their 2nd Grade Music Concert. The students did an outstanding job on their entire performance and I look forward to seeing them progress in their musical careers. Thanks to Ms. Bennett for all of her work with the students in getting the students ready for this performance.

*On April 17, CCES held their annual Career Fair for the 2nd and 3rd grade students. The students were able to view many different careers that our CCES parents are involved in. We had a great day and the students really enjoyed the experience. I wanted to thank the Career Day Committee and especially Jane Provance for all of her work in organizing this event.

*On April 20 and 22, 2nd grade classes went on a field trip to the Joliet Junior College to the Planetarium.

*On April 22, the Young Author Writing Contest Winners traveled to Grand Bear Lodge in Utica, IL for the Young Author Celebration. The students received an autographed book from child author Carolyn Crimin and attended a presentation by the author.Young Author Winners for CCES were:2nd Grade 3rd GradePreston Johnson Destinee BarrusBen Kreiger Collin CopferJordan Lee Ryan ElbertsOlivia Skubic Alison HallZach Smith Bridget Kauzlaric

Brenden Nevin

*On April 22 and 23, CCES students celebrated Earth Day. CCES students cleaned the building grounds as well as North Park. CCES 2nd grade students also planted a tree in the front of the building in honor of Earth Day. Jamie Thomas from Spring Grove Nursery came to CCES and talked with the students about *On April 23, the CCES 3rd grade students visited the Grundy Area Vocational Center. The students visited all of the different classrooms at GAVC and GAVC staff members talked to the students about the different trades and classes that are available at GAVC. The students and CCES staff members really enjoyed the experience and I would like to thank Lance Copes and Deb Eungard at GAVC for making this opportunity possible for our students.

*On April 23, CCES held their annual Grandparents Day. We had a great day weather wise and had a great turnout of grandparents for the event.

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*In April CCES students had the opportunity to participate in the Grundy County TRASHformations Contest. CCES had 56 students entries for the contest. Winners of the CCES received a ribbon and a gift certificate to the Scholastic Book Fair. 1st place winners had their sculptures move onto the County Wide Competition. CCES winners were: Individual Category1st Place – Klare Aldridge, 2nd Place – Gavyn Williams, 3rd Place – Alexandra Hunter, 4th Place – Russell GomeinTeam Category1st Place – Blacke Harseim, Blaire Harseim, Sean Micetich, 2nd Place – Bridget Dudley, Darlynn Best, Miranda Ramirez

We are also proud to announce that Klare Aldridge was the Grundy County winner also. This is the second year in a row that a CCES student has won the County TRASHformation Competition. Congratulations to Klare on this accomplishment and special thanks to Lori Watson (3rd grade) for organizing this event for CCES.

Coal City Elementary School Student Services


Individual counseling with at-risk students (behavior and social/emotional issues)/final sessions

Social Skills groups continued/final sessions Divorce groups continued/final sessions

Guidance Curriculum Second Step – Second Grade Steps to Respect – Third Grade

System Support Bi-monthly student services meeting

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Student contacts during the month of AprilResponsive Services 212Guidance Curriculum 2nd – 102

3rd – 276


C. INTERMEDIATE SCHOOL REPORT

Calendar of Events May: “And Down The Stretch They Come!!”

Fri. May 1 Ag Jeopardy Tourney @ Saratoga! Tue. May 5 PSO Mtg. @ CCES Café! 6:30 PM Wed. May 6 Early Dismissal (11:35 AM) PSO Lunch! Dept. Mtgs. & CCIS Initiatives!Thur. May 7 Art Buddies “Unveiling!” 3:30 PMFri. May 8 Mariachi Band @ CCIS – 10:15 AM

Teacher Appreciation (5/4 - 5/8 Sun. May 10 Mother’s Day! Call Your Mother!

Mon. May 11 Senator Dahl visits CCIS Tue. May 12 4th Grade to Halpin’s Dairy Farm! Wed. May 13 Market Day @ CCIS Café ~ 4-5:00 PMLast Full Band (5/13)Thur. May 14 Band Concert (5th) @ CCHS 7:30 PM

“Blame it on the Wolf” (Play; 3 shows)Last Art Buddies (5/14)Fri. May 15 7th Annual CCIS Career Fair (AM)5 th Grade to CCMS: (5/18 – 5/20) Tue. May 19 Assembly: Tom Sharpe – Music 1 PMLast ASAP (5/21)Thur. May 21 3rd Grade Step-Up-Day (PM)Fri. May 22 4th Grade “Growing Up” Movie (PM)Mon. May 25 Memorial Day – No School Today!

Program Slated @ CCIS 10 AM Officer Ehrman (5/26 – 5/28)Tue. May 26 CCIS Talent Show! Evening Show!

“Decision-Making” Sessions!Wed. May 27 Beginning Band Pizza Party (11:15 AM)

CCMS Jazz Band @ CCIS ~ 2 PMThur. May 28 CCIS Spelling BeeFri. May 29 Olympic Day @ CCIS – GREAT!Mon. June 1 Teacher Activities / Competitions Tue. June 2… Skating @ Family Skate Center!

Student Council Pizza Party!Yearbooks Distributed @ CCIS!

Wed. June 3 No Students Today! Teacher Institute!Thur. June 4… Early Dismissal (AM); Report Cards!

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Administration Bus Slips: 1 – Fantastic Year! School Rules: Parental Phone Calls! Recess Detentions!

Pupil Personnel (May is “Making Good Decisions Month at CCIS)5th Grade Step-Up-Week; New orientation to CCMS a benefit to students (3 days; 1-2:30 PM)Fifth Grade OLSAT Ability Tests(IQ) were sent for scoring (data = help w/placements)!Memorial Day Program slated for 5/25; 10 AM – 12; VFW; Flowers Planted @ Memorial.4th Quarter Progress Reports were sent home with students on Friday, April 24th.2009-2010 School Registration Information was sent home with studnts on Friday, April 24th.2009-2010 Scheduling of classes will be “tentatively” completed in May (PowerSchool).5th Grade Students took home important School Physical/Dental information on April 24th.*All 2009-2010 6 th graders will need a Physical & Dental Examination this summer!

Congratulations to this year’s 4th Grade Ag Jeopardy Team! The following students competed against other area schools in this year’s tournament (5/1 @ Saratoga in Morris, IL – 6:30 PM). CCIS is PROUD of WINNING the CHAMPIONSHIP for the 1 st TIME in SCHOOL History ! Drew Pierce, Clayton Cash, Ashley Jackman, Alyssa Esposito, Kenady Clayburn, & Allison Norris. The Region’s Championship Team was coached by Mrs. Jelm (Trophy Case Addition)

Congratulations to the CCIS Trash-formation Sculpture Winners! The following 4th grade students had their “trash-formations” qualify for the regional competition. The contest is sponsored by the Grundy County Solid Waste Management. The collaborative sculptures were made up of recyclable materials. Students entered the contest via Mr. Finkelstein’s Art Class.“Erase Away the Garbage” Abby Tabler, Clayton Cash, & Alex Adair“Wall-E” Macey Spencer, Mackenzie Bugg, Dylan Onsen, & Colin Erickson“Taking Down Trash” Katelynn Cullom, Jake Brnca, & Sean Grabowski“Blasting Away the Garbage” Reid Scott, Abby Spesia & Noah Bingham “Get Up and Save the World” Dana Royer, Xavier Estrada & Alex Michalak

Congratulations to the students in Mrs. Stahler’s 5th Grade Homeroom! They collected the most Box Tops for Education @ CCIS (PSO Sponsored). Earned a Pizza Party for their efforts.

Congratulations to Carli McGinn (1st), Amanda Gill (2nd) & Stephanie Cherveny! They won the CCIS “Bullfighting” Poster Contest. They entered via Ms. Tinucci’s Spanish Class.

Congratulations to Abby Olsen (5th)! She worked as a “page” for Senator Dahl in April. She arrived in Springfield and really had quite a learning experience. As a result, Senator Dahl will visit Abby and her classmates on Monday, April 11th @ 9:30 AM as a follow-up to Abby being a page. This is quite an honor! Prior to working with Senator Dahl, Abby was a “page” for Careen Gordon. Abby wants to be a lawyer and this experience was “really cool.”

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Month in Review (April = Poetry Month, National Library Week) On April 2nd, Principals Monk & Brovont attended an administrators’ Academy in Joliet.On April 6th, CCIS participated with a Mock Sheltering Drill – No Notice….Good Job!On April 7th, the monthly PSO Mtg. took place! Box Tops for Education Contest Ends! CCIS participated with a Mock Evacuation Drill – No Notice……Good Job!On April 8th, the Annual 4th Grade Music Program took place at the CCHS Auditorium. *Crsip, clean, & no caffeine! Ms. Morris did a great job for her first effort!On April 9th, 5th Grade students took the OLSAT IQ Test! All 5th graders = 1st period of day! On 4/10 & 4/13, No Student Attendance = Easter Break On April 14th – 17th, National Library Week took place! Students visited the Public Library. *Student Council sponsored a week-long used book sale in the library. *The Gus Macker Mascot surprised students endorsing an upcoming basketball opportunity.On April 17th, the CCIS School Store was Open! Last School Store…Great parent volunteers!On April 22nd, the CCIS Student Council sponsored Earth Day Activities. The 5th Grade Music Program took place at the CCHS Auditorium (Positive Night). On April 23rd, Cabaret Night took place at CCHS (Briana Brovont sang a nice solo!)On April 24th, CCIS celebrated Arbor Day by planting flowers at CCIS (Student Council).

Coal City Intermediate School Student Services

Student contacts during the month of AprilResponsive Services 7Individual Planning 136Guidance Curriculum 139


Meetings with students at-risk (academic, attendance/truancy, behavior/suspensions, social/emotional issues)

Meeting and collaborating with teachers, administration, and staff about students with immediate concerns.

Work with families who are identified as homeless. Work with families who their children are having attendance issues.

Guidance Curriculum Second Step Curriculum for 4th grade students. Look at Steps to Respect Curriculum and plan for end of this year/beginning of

next year. Individual Planning

Parent conferences with teachers in regards to student concerns. On-going individual counseling On-going groups: social skills, divorce, anger management, grief and student

success skills.

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System Support Called parents and sent letter to students with 5-7 days absents and 5 or more days

tardy. Co-coordinating the Art Buddies/Big Brother Big Sisters Program, meetings every

Thursday, last meeting May 7th. Bi-monthly Student Services meeting. Attend NTTF meetings Attend Operation Snowflake monthly meetings Research RTI and PBSI and my role in assisting implementation

D. MIDDLE SCHOOL REPORT

Calendar of Events: May 13 Spring Chorus Concert at the H.S. – 7:30 p.m.May 14 Band Concert @ the HS @ 7:30May 15 8th Grade DanceMay 16 Track SectionalsJune 1 8th Grade Promotion Practice @ HSJune 2 8th Grade Class Trip to Great America

6th and 7th Grade Awards Assemblies6th and 7th Grade Picnic Day

June 3 Teacher InstituteJune 4 Report Card DayJune 5 8th Grade Promotion @ HS @ 7pm

Recognition: April Students of the Month were: Amanda Moore, Keegan Robson, and Dominic Salerno.

Representing CCMS at the Conference Spelling Bee on April 21st in Mazon were Tom Gillum, Becca Stiles, and Amy Popovich. Tom took 1st place in 6th grade and 3rd place overall. Becca finished in 2nd place in 7th grade. The team placed 3rd overall.

Congratulations to the following track team members for finishing first in the IVC Conference meet at Reed Custer on April 22nd: Allen Potter (200M); Emily Halliday (Long Jump); Alisha Johnson (1600M & 800M); and Haley Collins (Discus).

Congratulations to Mrs. McDowell for organizing a very successful Cabaret Night on April 23rd.

On April 24th, CCMS observed Secretary’s Day. We are all very appreciative of the work that Sue Aichele and Vicky Ryan do for all of us.

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Congratulations to the Scholastic Bowl Team for capturing 1st place in the IESA Regional competition at Morris Shabbona on April 29th.

Two middle school students were given computers donated by the the Professional Development Alliance. These students were chosen based upon financial need. Mrs. DePersia spearheaded this effort.

Current Enrollment Figures as of May 8:6th grade = 130 + 16 Sp. Ed. Students = 146 total 7th grade = 149 + 22 Sp. Ed. students = 171 total 8 th grade = 160 + 17 Sp. Ed. students = 177 total 494 total on campus (497 enrolled)

3 Coal City Middle School students housed elsewhere. 39 New Students, 31 Transfer students to date. April Discipline ReportAggressive Behavior 1Bus Misconduct 1Class Cut 2Disobedience of Class Rules 19Disobedience of School Rules 4Disrespect/Disorderly Conduct 2Disruptions in Hall/Class 6Electronic Device 1Insubordination 1Lying 2Safety Violation 1Tardiness 9 TOTAL 49

Action TotalsIn School Suspenion 1Lunch Detention 7PM Detention 34Verbal Warning 7 TOTAL 49

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Coal City Middle School Student Services

Student contacts during April Responsive Services 39 (Couns) +12 (SW) Individual Planning 70 (couns) + 114 (SW) Guidance Curriculum 6th-8th gr. Peer Mediators(Did not have a Peer

Mediation meeting in April) 7th grade WEB leaders Spring Play Day

Counselor & Social Worker activities planned for MayResponsive Services

Meetings with students at-risk (academic, attendance/truancy, behavior/suspensions, social/emotional issues)

Guidance Curriculum Relational Aggression presentation to 8th grade girls during PE Plan Internet Safety presentation (coming in May.)

Individual Planning Calls with Parents concerning possible retention/summer school Transfer students Constitution Test make-up Social Skills Groups Coping Skills Groups (final mtgs) Stress Management Group (final mtgs)

System Support Finalize Master Schedule for 2009-2010 school year Facilitate ASAP coordination Peer Mediation Follow-up CCMS Office Student Assistance Team meeting (implementing) Bi-monthly Student Services meeting Continue to work with secretaries/staff in the Student Management System and

Gradebook program Monthly meeting with Operation Snowflake Committee Research RTI interventions and PBIS Research Second Step and Steps to Respect Programs and Ripple Effects in other

school districts. Begin assisting in the planning of 8th grade promotion Finalize Title IV Grant End-of-Year debrief with Intern

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E. HIGH SCHOOL REPORT

Calendar of Events: May 12 Scholarship Awards Night 7:00 auditoriumMay 14 Senior Picnic 11:15May 15 Senior Breakfast and Graduation Rehearsal 9:00May 17 Graduation of Class of 2009 @ 2:00 Processional 1:50May 18 Board Meeting 7:00 May 20 Band / Chorus Spring Concert 7:00 auditoriumMay 29th, June 1st and 2nd – Final ExamsJune 3 Teacher InstituteJune 4 Report Card Day last day student attendance

Recognition: On April 22nd CCHS celebrated Secretary’s Day. We are all very appreciative of the work that Amy Skubic and Sue Blaine do for all of us at CCHS.

The PSO awarded the following amounts for each classes accomplishments during Greek Games. Seniors $304, Juniors $228, Sophomores $152, and Freshman $76. We would like to thank the PSO for a very well run Greek Games on April 3rd .

Congratulations to Mrs. McDowell for organizing a very successful Cabaret Night on April 23rd.

April Director Award Winners from GAVC were T.J. Peters and Kyle Dearth.Joel Gotz and his Criminal Justice team represented GAVC at the State SkillsUSA Championships in

Springfield. Katy Summers was on the Early Childhood Team and Mitchell Jessen, Tony Veronda, Glen Erickson, Kyle Dearth, and Michael Marchese were on the Welding Team

Devon Bernard and Michelle Christensen qualified for the Health Occupations Students of America National Leadership Conference in Nashville, Tennessee on June 23-27.

On May 2nd Coal City High School held their annual Prom at Willowbrook Banquet Center. 225 students attended the prom and 229 attended the Promfest 2009 activities at the Brunswick Zone in Romeoville. Everyone had a good time.

Month in Review: The last of the ACT Prep Workshops was held on April 15th. We had 65 students who signed up for the 4 day workshop. 30 of the 65 students attended every class. The ACT Tests were taken by all Juniors throughout the state of Illinois on Wednesday, April 22nd and the Work Keys on Thursday April 23rd . This years classes were taught by CCHS staff members and those who attended felt as if the classes assisted them with this year’s PSAE tests.

CCHS conducted an Evacuation Drill on April 24th. All went well and everyone was evacuated from the building in 1 minute and 32 seconds.

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Operations Prom conducted several activities throughout the week of April 27th thru May 1st. On Tuesday, April 28th Secretary of State Jesse White spoke to the student body, on Thursday, April 30th a multimedia presentation was presented on the realistic results drunk driving can have on teenagers and their lives. On Friday, May 1st all students and staff witnessed a presentation from the Coal City Fire Department, the Grundy County Coroner’s office, and several other county agencies in a mock car crash and what takes place at the scene. What a great message was shared to CCHS students through this presentation.

Student services in May will be finalizing student schedules for the 08-09 school year, completing test makeups, scholarship selection and distribution for seniors, notifying senior parents about graduation status, summer school notification, and school year closing activities. The counselors are preparing for the Annual Scholarship Awards Ceremony held on Tuesday, May13th at 7:00 in auditorium.

Coal City High School Student Services

Student contacts during the month of AprilResponsive Services 195Individual Planning 179Guidance Curriculum

Like Skills presentations in Health classes Transition presentations with 8th grade

students

116

178

A. Counselors & Social Worker activities planned for the month of MayResponsive Services

On-going meetings with targeted students (academic, attendance/truancy, behavior/suspensions, social/emotional issues)

Outreach to new referrals Consultation with teachers and parents

Guidance Curriculum Life Skills presentations to freshmen in Health classes Information on COMPASS placement testing for students who will enroll in JJC

coursesIndividual Planning

Resolve scheduling conflicts with freshmen, sophomore & junior students Parent contacts with students in danger of not graduating Process applications/write recommendations as needed

System Support Student Services Department planning meetings (May 6) Organize and administer PSAE make up tests & package materials for shipping Monitor PSAE Special Accommodations testing & package materials for shipping Collect scholarship applications with May 1 deadline Scholarship selection committee meeting (May 5) Process letters for scholarship winners

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Organize and prepare for Senior Awards Night on May 12 Prepare graduation line up & seating arrangements for graduation ceremony on May

17; Assist with senior cookout, breakfast, and graduation practice Finalize master schedule for 2009-10 & determine room assignments

.

Current Enrollment Figures

9th Grade = 148 10th Grade = 15911th Grade= 16012th Grade = 140

Total = 607 + 29 out of district = 636 Coal City students

April Discipline ReportBus Misconduct 1Disrespect 1Driving infraction 0Parking infraction 0Class or Detention Cut 12Electronic Device 17Gross misconduct 0Fighting 0Forgery/Lying 0Harassment of others 1Insubordination 16Inappropriate materials 3Truancy 1Removal from Class 5Theft 1Smoking 0Drug 0Tardiness 5

Total 63

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F. CURRICULUM REPORT

Department Information:

Departments are making plans for summer work. Each department in the district will be working in some capacity this summer. Fine arts and CTE will begin the curriculum writing process. Physical Education/health/driver’s education will be writing assessments. Foreign language will be rewriting curriculum (since all students will now have a year of Spanish completed) and they will be starting the process of assessments at specific grade levels. Social studies, language arts, mathematics, and science will be working on assessments and finalizing curriculum from some classes. Special education will be continuing work on all curriculum and assessments not completed.

Sandy Rakes, director of special populations, assisted with interviewing candidates for the special education department chair positions. We had three excellent candidates apply for the position.

Grants:

We are currently working collaboratively with the public library on two competitive grants. One grant is for a community wide reading initiative. The second is for a “getting a job seminar” for high school students.

Testing:

All Standardized Testing has been completed for the year. We expect preliminary data at the end of this month.

We have secured AIMSweb to pilot in grades 2 and 6 for the remainder of the school year. AIMSweb will be instrumental in benchmarking, strategic monitoring and progress monitoring of our students K-8 in the RtI process. We will be testing grades 6 and 2 later this month.

Professional Development:

The last early dismissal will be May 6th; we will hold K-12 department meetings, National Board Certification information meetings as well as building level activities that day. The schedule was reviewed.

There were 31 teachers that participated in web building classes in March and April. The sessions were held in the morning from 6:50 until 7:50 and after school from 3:30 until 4:30. Teachers had the option to learn web basics using Microsoft Office products as well as a new web editing software called Expressions Web. The teachers were able to earn CPDUs for the training sessions. Several teachers have now created their own websites and are now maintaining their sites, offering even more information to students and parents.

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The secretaries and administrators in the district were trained on Microsoft Excel on April 15 and 16. The 3-hour session covered basic formatting, formulas, functions, saving, charting, fills, printing and views in Excel 2007.

Web Site Information:

Hits to our site are shown in the table below:Unit Main

CCHS Main

CCMS Main

CCIS Main

CCES Main

CCECC Main

Vacancy Board

August 1200 4807 4532 2129 2076 2135 872 92September 1062 7719 4419 1763 1755 1702 601 69October 912 7286 3251 1538 1467 1452 626 72November 774 5968 2944 1774 1264 1203 567 77December 712 4884 2205 1383 1017 972 533 48January 1510 7421 5595 2586 1021 1841 1205 64February 1154 6336 3891 2103 1561 1344 1302 68March 1318 6606 2846 1302 1158 1013 1484 93April 1686 7560 3263 1641 1664 1194 2033 72

G. SUPERINTENDENT’S REPORT

Dr. Bugg reported on:

1. A letter of recognition has been received from the Illinois State Board of Education. The 2009 School District Financial Profile, based on the 2008 school year financial data, places our school district within the Financial Recognition range. This is the highest category obtainable. Given the economic difficulties school districts are facing, the State Board realizes that this is a significant accomplishment. (Enclosure)

2. On Wednesday, June 3, 2009, there will be a Board hosted end-of-year breakfast for District employees. Individuals are recognized when retiring or leaving the district. Individuals to be recognized include:

RETIRING POSITION YEARS OF SERVICEJune Boyd 4th Grade 35Terry Hamilton-Triner 8th Grade 33Bonnie Kaye 2nd Grade 33Linda Klepp Reading Recovery 30Marty Magnuson IS PE 24Kathy VanDuyne 1st Grade 25

LEAVING POSITION YEARS OF SERVICEMarcie Gerdes HS Business Ed 3Kristine Lanier MS/HS Social Studies 3Mary McCollough MS Lunchroom/Study 1

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3. Dr. Bugg informed the Board about a FOIA request for the Annual Financial Report, requested by Polly Byrne.

4. Enclosures A. Monthly student enrollment figures

DATES TO REMEMBERMay 17 High School Graduation – 2 p.m.June 2 8th Grade Trip to Great AmericaJune 3 Teacher’s Institute/Board of Education hosted staff breakfast @ 8 a.m. in the MS CafeteriaJune 4 Last Day of School – shortened day for report card pickupJune 5 MS Promotion – 7 pm in HS Gym

H. SPECIAL EDUCATION COOPERATIVE REPORT

Mr. Hamilton reported:

1. Approved a change to the Cooperative billing practice from a student tuition basis to a per staff billing for LD services.

2. Extended School Year services for eligible students will be hosted at Coal City Early Childhood Center, White Oak in Morris, Minooka Junior High and Minooka High School. Anticipated service dates will run from Monday, June 8th through Thursday, July 2nd.

3. Approved the opening of the following new positions for 2009-2010.1.0 FTE instructor at Minooka #111 to meet enrollment limits1.0 FTE instructor in REACH Program at Minooka #111 to meet program needs.0.6 FTE Vision Itinerant for Grundy County Schools1.0 FTE instructor in STARTS Program1.0 FTE instructor in EMH/TMH

4. Accepted the resignation of the following personnel:Carol Leininger—Program CoordinatorKelly Thompson—Classroom InstructorCindy Goossens—Classroom Instructor

5. Approved the employment of the following personnel:Cameron Findlay—Program AssistantJanina Krincich—Program AssistantChristine Del Re—School PsychologistNicole Blankenship—School Psychologist Intern

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6. Approved the Honorable Dismissal of the following Program AssistantsCameron Findlay Nicole PackleyJanine Krincich Sara HurtCeleste Sheridan Brian GregaLaura Hajduk Amanda PetersonMegan Todd Lisa KhatibCarolyn Johnson Vicki WestKallan Gutierrez

I. GRUNDY AREA VOCATIONAL CENTER REPORT

Mr. Hamilton reported:

1. Approved HOSA students and sponsors to attend the national competition held June 23-27 in Nashville, Tennessee.

2. Approved an agreement to share the services of the Director of Technology position with Morris High School for the 2009-2010 school year.

3. Accepted the resignation of Jack Countryman, Automotive Assistant.

4. Approved the FY 2010 master schedule.

5. Approved the recommended changes to the 2009-2010 student handbook.

6. Approved the lowest responsible bid for paper from Midland for $165,194.90.

7. Discussed a possible new contract for the Director.

COMMUNICATIONS FROM THE FLOOR

1. In regard to agenda items – none.

2. In general (Limited to 5 minutes per person.) – none.

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OLD BUSINESS

A. DISCUSSION/ACTION ON BID AWARDS FOR CUSTODIAL SUPPLIES AND MS SITE WORK

Bids were opened on Friday, May 8, 2009 for custodial supplies and Middle School site work. A legal bid advertisement was published in the Coal City Courant on Wednesday, April 22.

Custodial Supply Bid – 7 companies responded; Ecolab Inc., HP Products, Pyramid School Products, RicMar, Tri-K, Unipak Corp. and ZB Supply Company

MS Site Work Bid – 5 companies responded; “D” Construction, American Asphalt Co., Fatlan Trucking & Excavating, R&W Clark Construction and Stip Bros. Excavating, Inc.

Mr. Harmon moved and Mr. Grove seconded to accept the lowest bid unit costs for individual items of custodial supplies from five (5) vendors as presented.

Roll Call.Ayes: Quint Harmon, Curtis Grove, Armand Bianchi, Jeff Emerson, Mary Gill, Ken Miller, Shawn HamiltonNays:Motion Carried.

Ms. Gill moved and Mr. Emerson seconded to accept the lowest responsible bid for Middle School Site Work 2009 Project from “D” Construction with a base bid amount of $5,236 as presented.


NEW BUSINESS

A. DISCUSSION/ACTION ON SCHOLARSHIP RECIPIENTS

The Student Services Committee met and has made recommendations regarding scholarship recipients.

Ms. Gill moved and Mr. Harmon seconded to accept the following students as recipients of the scholarships for 2009:

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Ruth Kaplan Scholarship ($1,200 each) Fred W. Anderson Scholarship ($1,500)Julia Hancock Brittany HastingsCaitlin HankovcakKristi Korilko Ed Rashke Scholarship ($500)Kelsey Mikula Justin AndersonSydney ShermanAubrey St. CinAllison Vigna

Freeman Trotter Scholarship ($500)Dan Marlin

Roll Call.Ayes: Mary Gill, Quint Harmon, Armand Bianchi, Jeff Emerson, Curtis Grove, Ken Miller, Shawn HamiltonNays:Motion Carried.

B. DISCUSSION/ACTION ON SUMMER HELP

Director of Business Services, Jason Smith recommended to authorize the superintendent to employ groundskeepers and summer custodians.

Mr. Miller moved and Mr. Emerson seconded to authorize the superintendent to employ groundskeepers for up to 2,000 hours of summer grounds maintenance and summer custodians to work up to 1,450 hours at a rate of $8 per hour during the summer months.

Roll Call.Ayes: Ken Miller, Jeff Emerson, Armand Bianchi, Mary Gill, Curtis Grove, Quint Harmon, Shawn HamiltonNays:Motion Carried.

C. DISCUSSION/ACTION ON SUMMER DISTRICT OFFICE HOURS

The administrative office traditionally works a restructured work week during the summer. On Monday through Thursday, the district office employees work from 7:30 a.m. to 4:00 p.m. and on Fridays from 7:30 a.m. to 12 p.m. The district office summer hours would begin June 8, 2009 and go through August 7, 2009. The Board tabled action on approving the summer hours and will discuss this further at the June Board Study Session.

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D. DISCUSSION/ACTION ON HS STUDENT ATTENDANCE AT NATIONAL CONFERENCE

Coal City High School students Devon Bernard, Andrea Bippus, and Michelle Christensen have been invited, through GAVC, to attend a National Leadership Conference in Nashville, Tennessee. The competition for Health Occupations Students will be held June 23-27, 2009. The Board has a past practice of contributing $250 to students to help defray costs of these types of school related activities.

Mr. Bianchi moved and Mr. Grove seconded to approve sponsoring Devon Bernard, Andrea Bippus and Michelle Christensen for $250 each to attend the GAVC National Leadership Conference in Nashville, Tennessee.

Roll Call.Ayes: Armand Bianchi, Curtis Grove, Jeff Emerson, Mary Gill, Quint Harmon, Ken Miller, Shawn HamiltonNays:Motion Carried.

E. DISCUSSION/ACTION ON STUDENT TEACHER AT THE HIGH SCHOOL IN FALL 2009

Principal Miller made a recommendation to place Erik Frederiksen, a student from Olivet Nazarene University, with Steve Lenig, science teacher at the High School, during the fall semester of 2009.

Mr. Harmon moved and Mr. Bianchi seconded to approve the placement of student teacher Erik Frederiksen, with Steve Lenig at the High school during the fall semester of 2009, pending satisfactory completion of all state requirements. President Hamilton asked if there was any opposition to the motion, hearing none, considers the motion approved.

F. DISCUSSION/ACTION ON DONATIONS

Mike Dahlberg, from Books Are Fun, donated 24 books to the Early Childhood Center.These books were given to children during the Family Fun Night that was recently held.

Ms. Gill moved and Mr. Emerson seconded to accept the donation of books from Mike Dahlberg of Books Are Fun. President Hamilton asked if there was any opposition to the motion, hearing none, considers the motion approved.

Retco Alloy Inc. made a donation of small tools and supplies to the Industrial Arts program at the High School.

Mr. Bianchi moved and Mr. Miller seconded to accept the donation of small tools and supplies from Retco Alloy, Inc. President Hamilton asked if there was any opposition to the motion, hearing none, considers the motion approved.

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G. DISCUSSION/ACTION ON SPECIAL EDUCATION SUMMER SCHOOL PROGRAMS

The Grundy County Special Education Cooperative asked permission to use our facilities to conduct summer school programs. The Cooperative will supply the personnel needed for the program and rent rooms as needed from the school district. Room rental cost is calculated on a prorated annual half-day room rental rate, which is $200 per room. The Co-op will hold their summer school program at the Early Childhood Center from June 8 through July 2, 2009.

Mr. Miller moved and Mr. Grove seconded to approve the rental of two (2) rooms at the Early Childhood Center to the Grundy County Special Education Cooperative for the purpose of conducting summer school programs.

Roll Call.Ayes: Ken Miller, Curtis Grove, Armand Bianchi, Jeff Emerson, Mary Gill, Quint Harmon, Shawn HamiltonNays:Motion Carried.

H. DISCUSSION/ACTION ON CONTRACT FOR PHOTOGRAPHY SERVICES FOR 2009-2010

Director of Business Services was prepared to make a recommendation to enter into an agreement with Van Gogh School Photographer for photography services during the 2009-2010 school year. The Board tabled action on this recommendation until further information is received. The Board will consider awarding a photography contract for the 2009-2010 school year at the June 1 Special Board meeting.

I. DISCUSSION/ACTION ON JOB DESCRIPTION FOR CENTRAL OFFICE SECRETARY FOR FINANCE

The job description for Bookkeeper has been revised and renamed Central Office Secretary for Finance.

Ms. Gill moved and Mr. Bianchi seconded to approve the new job description for Central Office Secretary for Finance. President Hamilton asked if there was any opposition to the motion, hearing none, considers the motion approved.

OPEN FOR ITEMS NOT KNOWN AT AGENDA PREPARATION TIME – none.

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COMMUNICATIONS FROM THE FLOOR

1. In regard to agenda items – none.

2. In general (Limited to 5 minutes per person.) – none.

SPECIAL MEETING-GMP APPROVAL/BID RELEASE 2 MONDAY, JUNE 1 @ 6 P.M.

BOARD STUDY SESSION OF THE WHOLE DATE: MONDAY, JUNE 1-AFTER SPEC

NEXT REGULAR MEETING DATE: MONDAY, JUNE 15 @ 6:30 P.M.

SPECIAL MEETING-AWARD BID RELEASE 2 MONDAY, JUNE 22 @ 6 P.M.

SPECIAL MEETING-BOARD STRATEGIC PLANNING MONDAY, JUNE 22-AFTER SPEC

ADJOURNMENT

Ms. Gill moved and Mr. Grove seconded to adjourn at 7:43 p.m. the meeting. President Hamilton asked if there was any opposition to the motion, hearing none considers the motion approved.

____________________________Shawn Hamilton, President

___________________________Mary Gill, Secretary

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coal city community unit school district no web viewpresident hamilton called the meeting of the...

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