coal city community unit school district #1 special … · when the board returned to open session...

Coal City Community Unit School District #1 Special Board of Education Meeting Minutes Monday, April 21, 2008

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President Hamilton called the meeting of the Board of Education of Coal City Community Unit School District #1 to order at 6:30 p.m. at the Coal City Middle School Community Room. Members answering roll call were Armand Bianchi, Mary Gill, Curtis Grove, Mark Jiskra, Ken Miller, Robert Pogliano and Shawn Hamilton. Superintendent Kent Bugg, Director of Business Services Jason Smith, Curriculum Director Tammy Elledge and Karen Vota were also in attendance. Other members of the audience included members of the press Ann Gill, Peter Krowiak and Josette Twain. PLEDGE OF ALLEGIANCE

President Hamilton led the Board of Education and others present in reciting the Pledge of Allegiance. CLOSED SESSION

Ms. Gill moved and Mr. Miller seconded to go to closed session at 6:31 p.m. for the purpose of considering information regarding the review of closed session minutes; the appointment, employment, compensation, discipline, performance, or dismissal of specific employees; collective negotiating matters and imminent litigation.

Ayes: Mary Gill, Ken Miller, Armand Bianchi, Curtis Grove, Mark Jiskra, Robert Pogliano, Shawn Hamilton Nays: Motion Carried. When the board returned to open session President Hamilton called the meeting to order at 7:00 p.m. with the board members answering roll call present: Armand Bianchi, Mary Gill, Curtis Grove, Mark Jiskra, Ken Miller, Robert Pogliano and Shawn Hamilton. ACTION AS A RESULT OF CLOSED SESSION

1. Mr. Grove moved and Ms. Gill seconded to re-employ the educational support staff for the 2008-2009 school year as listed.

Roll Call. Ayes: Curtis Grove, Mary Gill, Armand Bianchi, Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

2. Mr. Jiskra moved and Mr. Miller seconded to approve the employment of Jennifer Morris as Intermediate

School Music Teacher/Middle School Band Director for the 2008-2009 school year, pending satisfactory completion of all state requirements.

Roll Call. Ayes: Mark Jiskra, Ken Miller, Armand Bianchi, Mary Gill, Curtis Grove, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.


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3. Ms. Gill moved and Mr. Grove seconded to approve the employment of Ann Kodat as .8 time Music teacher at the Early Childhood Center for the 2008-2009 school year, pending satisfactory completion of all state requirements.

Roll Call. Ayes: Mary Gill, Curtis Grove, Armand Bianchi, Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

4. Mr. Miller moved and Mr. Pogliano seconded to approve the employment of Janice Salerno as Assistant

Cook at the Early Childhood Center/Middle School for the 2008-2009 school year, pending satisfactory completion of all state requirements.

Roll Call. Ayes: Ken Miller, Robert Pogliano, Armand Bianchi, Mary Gill, Curtis Grove, Mark Jiskra, Shawn Hamilton Nays: Motion Carried.

5. Ms. Gill moved and Mr. Miller seconded to accept the resignation of Michelle Johnson as PE aide at the

Middle School effective immediately.

Roll Call. Ayes: Mary Gill, Ken Miller, Armand Bianchi, Curtis Grove, Mark Jiskra, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

6. Mr. Pogliano moved and Mr. Bianchi seconded to approve the four week paid maternity leave for Lori

Hamilton with use of accumulated sick leave in accordance with the collective bargaining agreement.

Roll Call. Ayes: Robert Pogliano, Armand Bianchi, Mary Gill, Curtis Grove, Mark Jiskra, Ken Miller, Shawn Hamilton Nays: Motion Carried.

7. Ms. Gill moved and Mr. Jiskra seconded to approve the transfer of Lori Holmes from reading aide at the

Elementary School to Assistant Secretary at the Early Childhood Center for the 2008-2009 school year.

Roll Call. Ayes: Mary Gill, Mark Jiskra, Armand Bianchi, Curtis Grove, Ken Miller, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.


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8. Mr. Miller moved and Mr. Grove seconded to approve the following extra-curricular position for 2007-2008:

Fresh/Soph Softball Coach – Gerald Scott

Roll Call. Ayes: Ken Miller, Curtis Grove, Armand Bianchi, Mary Gill, Mark Jiskra, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

9. Ms. Gill moved and Mr. Jiskra seconded to approve the list of extra-curricular assignments, as presented,

for the 2008-2009 school year as per the Teachers’ Negotiated Agreement.


APPROVAL OF CONSENT AGENDA

Ms. Gill moved and Mr. Bianchi seconded to approve the consent agenda including the minutes and closed session minutes from the regular meeting of March 17, the Special Meeting of April 7, the Board Study Session of the Whole of April 7, the February Activity Fund Reports; February Treasurer’s Report, the March Monthly Manual Checks report; the March Payrolls, the April Accounts Payable and the following building usage request: Group Building Ins. Date Coal City Area Baseball MS Gym Yes April 2008 Coal City Area Baseball MS Gym Yes April 2008 Police & Fire Commission MS Community Rm Yes April 19, 2008 Coal City Promfest HS Yes May 2&3, 2008 Chief Shabbona Fire Fighters Assoc. HS Cafeteria Yes May 29, 2008 Chief Shabbona Fire Fighters Assoc. HS Auditorium Yes June 6, 2008 The Cavaliers Drum Corps MS Yes June 29, 2008 Grundy County Solid Waste Dept. MS Parking Lot Yes July 25-26, 2008 Roll call. Ayes: Mary Gill, Armand Bianchi, Curtis Grove, Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton Nays: Motion Carried. NOTICES AND COMMUNICATIONS

1. Introduction/acknowledgement of guests. President Hamilton welcomed those in attendance.


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ADMINISTRATORS' REPORTS

A. ELEMENTARY SCHOOL REPORT

Calendar of Events March 4–13 3rd Grade ISAT Testing at CCES April 1 PSO Meeting – CCES Cafeteria – 6:30pm April 3 OLSAT Testing – 1st and 3rd Grades April 7–11 Stanford Achievement Testing – 1st and 2nd Grades April 7 Board Study Session – 6:00pm April 9 Grandparent’s Day – 2:45pm April 11 Inform Training for Administration April 16 ReMax Balloon Assembly April 18 4th Annual Career Fair April 21 Board Meeting – 7:00pm – CCMS April 22-24 2nd Grade Field Trip to Plum Creek April 29 RTI Day at CCES Enrollment – March

EC/DK 16 K = JumpStart 15 K AM 71 K PM 67 K Students Total 153 1st Students 158 2nd Grade 161 3rd Grade 137 Special Ed. Self Contained 10 GRAND TOTAL at CCES 636 Total out of District 9

Personnel *No Report Staff Recognition *On March 13, the District Evaluation Committee met to continue working on our evaluation plan and process. We are currently doing research on the Illinois Professional Teaching Standards and correlating them to five areas of evaluation. The five areas are Planning and Preparation, Classroom Environment, Assessment, Instruction and Professional Responsibilities. We are scheduled to meet again in April and review the research the committee has completed. Members of the Evaluation Committee are Pam Vigna, Dean Vigna, Greg Wills, Ken Miller, Jackie Larson, Kris Shipla, Tammy Elledge, Kent Bugg and myself.


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On March 17 and 18, the Reading Recovery teachers held Parent Meetings for students who are participating in the second round of Reading Recovery. The teachers held a meeting during the day and at night to help accommodate different parent schedules. Teachers discussed the Reading Recovery. *On March 19, the CCES RTI team met with teachers and reviewed students and their progress in RTI. We will be meeting one final time in April to finish up the year. Month in Review *On March 4, the PSO held their monthly meeting at CCES. *On March 10, LLT was held at the Coal City Fire Station. *On March 11, the 1st Grade students attended a field trip to the Rialto Theater in Joliet. The students saw a play on the characters Max and Ruby. *On March 17, representatives from the Joliet Jackhammers came and presented an assembly to students on the Read with Jammer program. The students can read books and earn tickets to Joliet Jackhammers games. The students really enjoyed the assembly especially Jammer. February 14, the Chinese Acrobats performed for the students of CCES. The acrobats performed some amazing stunts that were incredible. The students enjoyed the performance and were an excellent audience. Special thanks to the PSO for sponsoring this event for our students. *On March 20, the 3rd grade students went on a field trip to the Field Museum in Chicago. The students had a great time and enjoyed visiting the museum. *On March 20, CCES held a Parent Advisory Meeting. Topics discussed at the meeting included curriculum issues, the new building configuration and various other topics. We had seven parents attend the meeting. *Students and staff members enjoyed Spring Break from March 21 – March 30. Student Achievement and Recognition 2nd GRADE MUSIC CONCERT On March 5, the CCES 2nd Grade students held their music concert at the gymnasium at CCHS. We had an excellent turnout of parents and families at the event. The students did an outstanding job during the performance and I received a lot of positive comments on how well the students performed. I wanted to thank and recognize Mrs. Bennett for her work in preparing 165 students for their concert and for her work with them throughout the school year.


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ISAT TESTING During the weeks of March 4 – 7, the CCES 3rd grade students took the Illinois Standards Achievement Test (ISAT). Students were tested in the areas of Reading and Mathematics. The students did a great job with the tests and during the testing process. They worked extremely hard on all of the tests. We also set up some incentives for the students to do their best and students could earn an ISAT Buck and then came to the office at the end of the day and get a prize. Prizes included pop, candy bars, pencils and homework passes. Almost every student earned ISAT Bucks. I also wanted to recognize all of the work and preparation the CCES teachers put into getting the students ready to take these tests especially the third grade teachers. However, we have talked at great length that this not just a 3rd grade test but a test for all grades levels to demonstrate how well we have done educating our students. I am very excited to get the test information back and share with all stakeholders how we did. I know the students have done an awesome job and look forward to sharing that information with you.

B. INTERMEDIATE SCHOOL REPORT

Calendar of Events April: National Poetry Month (Poems over PA System!) Tue. Apr. 1…... PSO Mtg. @ CCES Café – 6:30 PM. Wed. Apr. 2…… Sheltering Drill – Last One (3X)! Thur. Apr. 3…... Evacuation Drill – Last One (3X)! Wed. Apr. 9….... 4th Grade Music Program @ CCHS 7PM! Fri. Apr. 11....... CCIS School Store is OPEN for Business! ASAP (M,T,& TH) 3-4 PM Pioneer Day ~ Student Council Sponsored! Wed. Apr. 16…… 5th Grade Music Progam @ CCHS 7 PM! Nat’l Library Week (4/14 - 4/18) Market Day @ CCIS ~ 4 – 5:00 PM! Fri. Apr. 18……. Fancy Dress Day ~ Student Council! Mon. Apr. 21……. Unit #1 School Board Mtg. @ CCMS! Full Band Each Thursday! 4th Qtr. Progress Reports Due! Tue. Apr. 22……. Earth Day Assembly! 1:00 PM! Ed Curran, Channel 2 Weather Show! Thur. Apr. 24…… Cabaret Night @ CCHS 7 PM! Fri. Apr. 25…… 4th Grade Ag Jeopardy Tourney @ CCMS Regional Tourney: Approx. 15 schools! Arbor Day! Green Day – Student Council! 4th Quarter Progress Reports Home! Administration Bus Slips: 7 – Spring Fever!! School Rules: Parental Phone Calls! Recess Detentions!


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Pupil Personnel (April is “Conflict Resolution / Feelings” Month at CCIS) All Intramural Programs have been completed (volleyball & Basketball)! CCIS ISAT Tests have been shipped for scoring! Famous ISAT Parade Send-Off ! CCIS has completed all emergency drills (3X); Last Sheltering 4/2; Last Evacuation 4/3! Unit #1 Summer School: Referral Process Underway (K-4). 6/9 – 6/27 @ CCIS (K-4). 5th Grade Step-Up-Day will be conducted via individual homerooms in May (7 classes). Fifth Graders took the OLSAT Ability Test (IQ) on Tuesday, April 8th @ 8:15 AM. Flowers planted at CCIS (Earth Day 4/22 & Arbor Day 4/25). Student Council Initiative! Congratulations to Alex Divis (1st), Brittany Freelon (2nd) & Marco Scarpelli (3rd). These CCIS students won a prizin the Box Top Bingo Competition sponsored by the PSO. The students were recognized at the April PSO Mtg. & ereceived a gift certificate, etc… Way to Go! Congratulations to this year’s 4th Grade Ag Jeopardy Team! The following students will compete against other areaschools in this year’s tournament (4/25 @ CCMS – 6:30 PM). CCIS is PROUD of you….Kyle Massa, Clarissa Barkely, Hannah Flatness, Hannah Ganser, Jacob Doster, & CharityCosby! The team is coached by Mrs. Jelm. Best of Luck!! Month in Review (March was “Health & Prevention” Month!) On March 3rd, there was no school in lieu of Casimir Pulaski Day! On March 4th, the monthly PSO Mtg. took place at the CCES Café! *ISAT TESTING: March 4th – March 18th! On March 9th, Daylight Savings Time Began! Spring Forward! On March 12th, the 3rd Quarter came to a close……Cards home on March 20th! The greater community arrived at CCIS for Market Day! On March 14th, the CCIS School Store was OPEN for Business! 7:50 AM – 8:10 AM! CCIS Students skate at the Family Skate Center (4/14-4/20) PE Class…ISAT Reward! Rock Star Day sponsored by the Student Council…..CCIS Rocked the ISAT!! World Famous ISAT Parade! Great Event! Students touch ISAT Boxes for Good Luck! On March 17th, Green Day sponsored by the Student council! Happy St. Patrick’s Day! Unit #1 School Board Mtg. held at CCMS! On March 18th, the Jr. Women’s Club held their Annual Easter Scramble @ CCIS! On March 19th, Cabaret Night Auditions were conducted at CCHS! Good Luck CCIS! On March 20th, Hawaiian Shirt Day was sponsored by the Student Council! Spring Begins! Ms. Morgan’s Class presented Blame It On The Wolf (2X); N. Gym Stage! Big Crowd! Students took home their 3rd Qtr. Report Cards…Those absent, their cards were mailed! *SPRING BREAK: March 21st – March 30th! Classes Resumed on Monday, March 31st!


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C. MIDDLE SCHOOL REPORT

Calendar of Events: April 1 Scholastic Bowl vs. Shabbona April 2 Awards Night for VB and Wrestling 8th Grade Gown Measurement April 3 Track @ Shabbona April 4 6th Grade Track @ Seneca April 8 Track vs. Manhattan and Union Scholastic Bowl @ Wilmington April 9 Spring Sports Pictures IVC Math Tournament @ Reed-Custer April 10 Track @ Seneca April 12 Scholastic Bowl IVC Tourney @ Mazon April 14 Track @ Manteno April 15 IVC Conference Spelling Bee @ Coal City April 16 Tree Planting April 19 Seneca Track Invitational April 21 Track @ Herscher April 22 Track vs. Bourbonnais and Gardner April 23 IVC Track @ Reed-Custer April 24 4th Quarter Progress Reports mailed home April 25 Ag Jeopardy April 28 Track vs. Dwight, Saratoga, and MVK April 29 Track vs. Elwood and Nettle Creek

Recognition: Students of the Month for March were: Gabbie Bastin, Alyssa Erickson, Ali Rodgers, and Hailey Reilly. The MS Showchoir will be performing at the board meeting tonight under the direction of Mrs. McDowell. The Scholastic Bowl Team is currently 19-3 and will be taking part in the IVC Tournament and regionals later this month. CCMS currently has over 130 student-athletes participating in track this year. The Garden Club will be planting a tree donated by Mark Wills of the Gleaners organization in observance of Arbor Day. The tree will be planted near the softball field to provide shade for the fans.


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Month in Review: Bob Meade from ISBE was at the MS during ISAT to act as a monitor/observer. He commented on how smoothly things went and that Coal City could be used as a demonstration district for administration of ISAT. A tornado/take shelter drill was conducted on March 14th. The Student Council sponsored their annual spring dance on March 14th. Thanks to Mrs. Zomboracz, Mrs. McDowell, Mrs. Bailey, Mrs. Frederiksen, Mr. Larmon and the Coal City Junior Women’s Club for assisting that evening. The CCMS Solo & Ensemble Contest was held at CCMS on Saturday, March 15th. Thanks to Mr. Larmon and Mrs. McDowell for providing our music students with this opportunity. Current Enrollment Figures as of April 1, 2008: 6th grade = 147 + 21 Sp. Ed. Students = 168 total 7th grade = 156 + 17 Sp. Ed. students = 173 total 8th grade = 133 + 20 Sp. Ed. students = 152 total 493 total (492 total on campus) We have 1 Coal City student housed elsewhere. 46 New Students, 27 Transfer students to date. Discipline Report for March 2008 Bus Misconduct 5 Disobedience of Class Rules 7 Disobedience of School Rules 9 Disrespect/Disorderly Conduct 3 Disruptions in Hall or Class 5 Harassment of Other (P, V, S) Insubordination 1 Other 14 Possession Lighter/Matches et 1 Tardiness 16 Truancy 2 Total 64


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D. HIGH SCHOOL REPORT

Calendar of Events: April 23, 24 ACT/PSAE/Plan-Explore Testing April 24th Cabaret Night 7:00 May 1st District Special Needs Committee 3:30 LRC May 2nd Promfest Setup May 3rd Prom at Willowbrook Banquet Center 7:00 May 7th Early Dismissal 11:40 May 13th Academic Awards Night 7:00 May 14th Band / Chorus Concert 7:00 May 15th Senior Picnic May 16th Senior Breakfast & Graduation Practice May 18th Graduation 2:00

Recognition: March Student’s of the Month are Danielle James, John Bauman, Tara Halliday, Katie Hadjuk, Zach Hadjuk, Ben Ryan, Kacy Frese, Samantha Sanders, Julie Hancock, and Melissa Henline . Value for the month of March was Responsibility. Congratulations to the math team for winning second place in the AA Division at the Joliet Junior Math Contest. First Place finishers were Meghan McCarville, Alyssa Miller, Erica Berry, Lauren O’Keefe, Alex Certa, and Brianne Forrest in Logarithms. Kelsey Devine, Amanda Salazar, Louis Grove, Cody Chandler, Josh Jiskra, and Alex Giordano in Radicals.Matt Certa, Corinne Benson, Kellie Mahaffay, Alex Bauman, Tiger Onsen, and McKenna Sheridan in Right Triangles Second Place finishers were Katy Koenig, Meghan McCarville, Craig Alderson, Shawn Planeta, Brianne Forrest, and Carolyn Kratchovil in Polar Coordinates. Dave hanley, Matt Certa, Stephanie Zitella, McKenna Sheridan, Corey Trammel, and Tiger Onsen in Circles. Dave Hanley, Stephanie Zitella, Alex Bauman, McKenna Sheridan, Corey Trammel, and Tiger Onsen in Area. John Marsaglia, Dan Marlin, Scott McLuckie, Sydney Sherman, Jim Stahler, and Melanie Vignocchi in Systems of Linear. Alex Certa and Brianne Forrest in Graph Theory. Congratulations to Mrs. Lyons and Mrs. Miller on the team’s accomplishments. On March 10th the National Honor Society sponsored the spring blood drive at CCHS. Nice job Mrs. Lyons and the NHS. Congratulations to the following students who placed at the BPA State Leadership Conference on March 6-8. Cisco 1st place John Bauman, Cisco 2nd Place Alex Bloom, and Cisco 4th Place John Barr. Keith Randt and Dan Roland Video Production Team finished in 4th place. Matt Fincher has been accepted into the summer 2008 School to Apprenticeship Program for this summer.


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The Grundy HOSA State Leadership Conference resulted in Devon Bernard receiving a 4th place in Dental Terminology and a 9th place in Extemporaneous Health Poster. Chase Odeen placed 8th in Extemporaneous Speaking, Michelle Christensen placed 7th in Medical Photography. Jenna McKinney and Taylor Lalumendre placed 2nd in Community Awareness. Jessica Seerup placed 7th in Health Education. Ill. HOSA State Officers were Michelle Christensen as Sentinel and Devon Bernard as Historian. Month in Review: Greek Games was held on April 4th and we would like to thank the PSO the their time and efforts to make Greek Games a fun and enjoyable atmosphere for all students who took part. Donations will made to each class. The Varsity Club made its annual trip to the Shriners Hospital in Chicago on March 11th and presented them with a check in the amount of $864. National Honor Society Induction ceremony was held on March 18th. The following new members were inducted into the Pete Dipaolo Chapter: Kevin Allen, Justin Anderson, Michelle Christensen, Meredith Clark, Jaclyn Crawford, Emelia Daniels, Ashley Frye, Julia Hancock, Caitlin Hankovcak, Megan Hankovcak, Brittany Hastings, Trina Holmes, Luke Lyons, Dan Marlin, John Marsaglia, Scott McLuckie, Jack Micetich, Kelsey Mikula, Alyssa Miller, Melissa Muser, Travis Peters, Alexandra Piper, Margaret Plese, Jamie Roberts, Noah Roseland, Morgan Sheridan, Sidney Sherman, Suzanne Skaggs, Aubrey St. Cin, Jim Stahler, Charles Tabler, Karli Tjhelle, Allison Vigna, Melanie Vignocchi, Katie Vignocchi, Brandon Watson.. Mrs. Lyons and the present members performed a very nice induction ceremony. On March 14th,15th, and 16th CCHS presented the musical “Crazy For You”. Ms. Dickman and Mr. Baer did a nice job of preparing some talented students to present this year’s musical. Thanks, also goes out to Kim Scerine who was in charge of the choreography and Deb Scudder for her work on the set designs. Those involved with the musical had an enjoyable experience. April 14th will be the last day for the JJC ACT Prep Workshop hosted by CCHS. 60 students took part in the workshop. On April 5th , three members of the Coal City Science Club volunteered to work on the “Corners of Broadway” Project. Participating in this community project was Zach Hajduk, Kelsey Mikula, and Krista Watson assisted Mayor Neal Nelson and Sponsor Mike Kostbade with the project. Over the next few weeks expect these corners to come alive with spring colors as the tulips and lilies planted begin to bloom. In April, the student services department will be finalizing next year’s schedules and preparing students and staff for the upcoming standardized testing on April 23rd and 24th for Freshman, Sophomores, and Juniors. They will also be meeting with all Seniors to finalize post graduate plans and assist with preparation for graduation.


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Current Enrollment Figures as of April 1,2008 9th Grade 148 + 13 self contained = 161 10th Grade 153 + 14 self contained = 167 11th Grade 136 + 18 self contained = 154 12th Grade 133 + 4 self contained = 137 Total 619 *23 students housed elsewhere Discipline Report for For March 1 – April 9 2008 Disobedience of Class Rules 5 Disobedience of School Rules 1 Disrespect/Disorderly Conduct 1 Gross Misconduct 4 Class/Detention Cuts 24 Fighting/Violence 1 Forgery /Lying 1 Harassment 1 Insubordination 4 Truancy 9 Possession of Drug/Smoking 1 Driving/Parking Violations 4 Inappropriate clothing/materials 3 Theft 0 Tardiness 18 Total 77

E. CURRICULUM REPORT

Department Information:

Summer curriculum work will include language arts, mathematics, science, special education, social studies, physical education/health and foreign language. Department chairs are beginning to schedule dates for staff work. May 7th early dismissal will be used for departments to make plans for summer work, finalize department goals, finalize textbook requests and discuss data from assessments.

Language Arts is in the textbook cycle with new resources being ordered for fall of 2008. Books that will be adopted are currently on display for Board review and approval. Social Studies will be starting the textbook cycle and will be ordering resources for the fall of 2009. Staff Development:

The last early dismissal will be May 7; the buildings have planned various activities with district-wide department meetings starting at 2:00 p.m.


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Standardized Testing:

PSAE Testing April 23-24, 2008 (English, Reading, Math, Science, Writing) EXPLORE for 9th Graders/ PLAN for 10th Graders 9th Graders will visit GAVC during 10th Grade Testing

Stanford Achievement (SAT 10) tests were given to 1st and 2nd grades the week of April 7 – 11. The ISAT aligns to the SAT 10, so we felt that test would be most beneficial to gather baseline data on our students. District Improvement Plan:

Pearson Inform training was held March 26 and 28th. The first day of training was held for Dave Turner and Tammy Elledge for system training. Training for the administrators and other educational leaders was held April 11th. Board access will also be available; we will be holding training for Board members this summer. A parent portal will also be available starting in the 2008-2009 school year. Web Site Information:

During the year we are tracking hits to our web site. The following shows the breakdown of number of hits to our site: Unit Main CCHS Main CCMS Main CCIS Main CCES Main CCECC Main Vacancy

January 679 3855 2821 885 1163 401 691 February

1170 5905 2890 1310 1722 563 1158

March 858 4371 2647 1161 1243 530 1077

F. SUPERINTENDENT’S REPORT

Dr. Bugg reported on:

1. Dr. Bugg updated the Board on the process that the district is taking to prepare for the decentralization of Special Education Services. Currently, administration is collaborating with neighboring districts to survey schools that have already gone through the decentralization process. A report of their findings will be shared with the Board in August.

2. Kim Scerine volunteered her time to choreograph the recent high CCHS musical production. This position is usually compensated, so her generosity saved District #1 about $1,500.

3. Enclosures A. Monthly student enrollment figures B. April/May Calendars


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DATES TO REMEMBER April 21 4th Quarter Progress Reports Due April 24 Cabaret Night, 7 pm @ HS Auditorium

May 3 Prom May 5 Board Study Session

G. SPECIAL EDUCATION COOPERATIVE REPORT

Mr. Pogliano reported:

1. The Morris Elementary District #54 Board of Education, at their regular meeting February 12, 2008 voted to discontinue their role as administrative agent for the GCSEC at the end of the 2007-2008 school year. Morris #54 has served in this capacity for at least 30 years. The GCSEC will now need to find another member district to become the administrative agent starting July 1, 2008.

2. Approved $9,500 in funding to once again implement Camp Reading and Camp Math over the summer. 3. Ratified the negotiated agreements for both the Program Assistants and the Certified Staff. 4. Accepted a retirement letter from classroom instructor, Patricia Kobs. 5. Accepted the resignations of Program Assistants, Jennifer Griggs and Marion Blaser. 6. Approved the employment of Jeff Thorson as a Program Assistant.

H. GRUNDY AREA VOCATIONAL CENTER REPORT

Mr. Hamilton reported:

1. Approved of five B.P.A. students and sponsors to attend the national competition May 7-11 in Reno, Nevada.

2. Approved the FY2009 GAVC school calendar. 3. Approved changing the date of the April 2008 Board of Control meeting from April 24 to April 22. 4. Approved the re-employment of the the following non-tenured staff

Jim Cebulski Tiffin Misener Jim Falbo Ruth Ann Squellati Craig Williamson Debra Eungard


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5. Approved the following closed session minutes from August 2007 through February 2008 to open session for public inspection. August 23, 2007, September 27, 2007, October 25, 2007, November 20, 2007, November 27,

2007, February 28, 2008 6. Approved the destruction of closed session audio recording from June 2004 to August 2006

June 24, 2004, February 24, 2005, March 9, 2005, December 20, 2005, March 23, 2006, May 25, 2006, June 29, 2006, July 27, 2006

7. Approved the 2007-2008 amended school calendar. 8. Approved a resolution authorizing the non-renewal and dismissal of instructor, Dave Meadows,

effective at the conclusion of the 2007-2008 school year.

I. FIELD TRIPS / ATHLETIC REPORT

FIELD TRIPS

Grade/Group Destination Date Teacher Responsible SADD/TATU First Christian Church 4/17/08 CJ Dziuban

HS Art Club/Classes Art Institute 5/1/08 Deb Scudder HS Showchoir Chicago/Utica 6/10, 11 Bonnie McDowell ATHLETIC REPORT

The Coal City Athletic Department and the Provena Group have set June 10 as the date for athletic physicals at Coal City High School. The cost will be $25 per physical and the time will be from 8:00 a.m. until 11:30 a.m.. The physicians will be from the Provena St. Joseph’s group. Dan Hutchings Athletic Director

COMMUNICATIONS FROM THE FLOOR

1. In regard to agenda items – none.

2. In general (Limited to 5 minutes per person.) – none.


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OLD BUSINESS

A. FINAL READING ON NEW AND REVISED DISTRICT POLICIES

Superintendent Bugg and the Board policy committee has recommended changes/additions to the following Board policies: School District Organization 1.20-R NEW Administrative Procedures-Checklist for Handling Intergovernmental Agreement Requests School Board 2.20-E Revised Exhibit-Waiver and Modification Request Process 2.125 Revised Board Member Expenses 2.140-E Revised Guidance for Board Member Communications, Including Email Use 2.170 Revised Procurement of Architectural, Engineering, and Land Surveying Services 2.170-R Rewritten Administrative Procedures-Qualification Based Selection 2.250-E1 NEW Administrative Procedures-Protocols for Record Preservation and Development of Retention Schedules 2.260 Rewritten Uniform Grievance Procedure Operational Services 4.10 Revised Fiscal and Business Management 4.50 Revised Payment Procedures 4.60 Rewritten Purchases and Contracts 4.60-R2 Revised Administrative Procedures-Third Party Non-Instructional Contracts 4.110 Revised Transportation 4.110-R NEW Administrative Procedures-Post-Trip Inspection and Erratic Driving Reports 4.110-R1 Revised Administrative Procedures-School Vehicle Post-Accident Checklist 4.120 Revised Food Services 4.120-R Revised Administrative Procedures-Food Services 4.160-R Revised Administrative Procedures-Hazardous and Infectious Materials 4.170-R1 Revised Administrative Procedures-Safety Program 4.180 NEW Pandemic Preparedness 4.180-R1 Revised Administrative Procedures-School Action Steps for Pandemic Influenza 4.180-R2 Revised Administrative Procedure-Pandemic Influenza Surveillance and Reporting Personnel General Personnel 5.10 Revised Equal Employment Opportunity and Minority Recruitment 5.10-R Revised Administrative Procedures-Workplace Accommodations for Nursing Mothers 5.35-R3 Revised Administrative Procedure-Compensable Work Time for Non-Exempt Employees Under the FLSA 5.100 Rewritten Staff Development Program 5.130 NEW Responsibilities Concerning Internal Information 5.130-R NEW Administrative Procedures-Email Retention 5.180 Rewritten Temporary Illness or Temporary Incapacity


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Professional Personnel 5.250 Revised Leave of Absence Educational Support Personnel 5.280-R Deleted Administrative Procedures-Paraprofessionals Working in a Program Supported with Title I Funds 5.290 Revised Employment Termination and Suspensions 5.330 Revised Sick Days, Vacation, Holidays, and Leaves Instruction 6.20 Revised School Year Calendar and Day 6.40 Rewritten Curriculum Development 6.60 Rewritten Instruction 6.120-E Revised Notice to Parents/Guardians Regarding Section 504 Rights 6.145 Revised Migrant Education Program 6.160 Rewritten English Language Learners 6.160-E1 Deleted Exhibit-Student Home Language Survey 6.160-E2 Deleted Exhibit-Notice to Parents of Students Identified as Limited English Proficient 6.170 Rewritten Title I Programs 6.170-E1 NEW Instruction 6.170-E2 NEW Exhibit-School-Level Parental Involvement Compact 6.170-R1 Rewritten Checklist for Development, Implementation, and Maintenance of Parent Involvement Compacts for Title I

Programs 6.170-R2 NEW Administrative Procedure-Notice to Parents Required by No Child Left Behind Act of 2001 6.235 Rewritten Access to Electronic Networks 6.300-E Revised Exhibit-Application for a Diploma for Veterans of WWII or the Korean Conflict 6.310 Revised Credit for Alternative Courses and Programs, and Course Substitutions 6.320 Rewritten High School Credit for Proficiency Students 7.20 Rewritten Harassment of Students Prohibited 7.20-R Rewritten Administrative Procedure-Harassment of Students Prohibited 7.70 Rewritten Attendance and Truancy 7.90 Revised Release During School Hours 7.130 Revised Student Rights and Responsibilities 7.180 NEW Preventing Bullying, Intimidation, and Harassment 7.190 Revised Student Discipline 7.190-R3 Revised Administrative Procedures-Guidelines for Reciprocal Reporting of Criminal Offenses Committed By

Students 7.190-R4 NEW Administrative Procedures-Use of Isolated Time Out and Physical Restraint 7.220 Revised Bus Conduct 7.220-R Revised Electronic Recordings on School Buses 7.325 Revised Student Fund-Raising Activities 7.325-E Revised Exhibit-Student Fund-Raising Form 7.340 Revised Student Records 7.340-E2 NEW Exhibit-Biometric Information Collection Authorization


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Community Relations 8.20 Revised Community Use of School Facilities This is the final reading on these policies. Mr. Miller moved and Ms. Gill seconded to approve the changes/additions to Board Policies 1.20-R, 2.20-E, 2.125, 2.140-E, 2.170, 2.170-R, 2.250-E1, 2.260, 4.10, 4.50, 4.60, 4.60-R2, 4.110, 4.110-R, 4.110-R1, 4.120, 4.120-R, 4.160-R, 4.170-R1, 4.180, 4.180-R1, 4.180-R2, 5.10, 5.10-R, 5.35-R3, 5.100, 5.130, 5.130-R, 5.180, 5.250, 5.280-R, 5.290, 5.330, 6.20, 6.40, 6.60, 6.120-E, 6.145, 6.160, 6.160-E1, 6.160-E2, 6.170, 6.170-E1, 6.170-E2, 6.170-R1, 6.170-R2, 6.235, 6.300-E, 6.310, 6.320, 7.20, 7.20-R, 7.70, 7.90, 7.130, 7.180, 7.190-R3, 7.190, 7.190-R4, 7.220, 7.220-R, 7.325, 7.325-E, 7.340, 7.340-E2, 8.20. Roll Call. Ayes: Ken Miller, Mary Gill, Armand Bianchi, Curtis Grove, Mark Jiskra, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

B. DISCUSSION/ACTION ON STAGGERED START/DISMISSAL TIMES FOR 2008-2009

At the February Board Study Session, Principal Miller and Associate Principal Rutkowski presented a proposal for District #1 to implement staggered start/dismissal times for 2008-2009. The close proximity of three of the district’s buildings is the main reason for the new start times. The Board tabled action at the February 19 Board meeting so they could consider extending the dismissal times at the Early Childhood Center and Elementary School. Proposed Start/Dismissal times for 2008-2009 are: Start Time Early Dismissal

(8/20/08, 9/3/08, 10/1/08, 10/23/08, 11/5/08, 12/3/08, 2/12/09, 5/6/09)

Regular Dismissal

Early Childhood Center Grades Pre-K, Kindergarten, 1

8:00 a.m. 11:30 a.m. 2:45 p.m.

Elementary School Grades 2, 3

8:15 a.m. 11:45 a.m. 3:00 p.m.

Intermediate School Grades 4, 5

8:05 a.m. 11:35 a.m. 2:55 p.m.

Middle School Grades 6, 7, 8

8:30 a.m. 12:00 p.m. 3:20 p.m.

High School Grades 9, 10, 11, 12

8:25 a.m. 11:55 a.m. 3:15 p.m.

Ms. Gill moved and Mr. Bianchi seconded to approve the 2008-2009 start/dismissal times for Coal City


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Community Unit School District #1 as presented. President Hamilton asked if there was any opposition to the motion, hearing none, considers the motion approved.

C. DISCUSSION/ACTION ON SUMMER SCHOOL PROPOSAL

As reviewed at the April Board Study Session of the Whole, a recommendation was made by Principals Brovont and Miller, along with Dean of Students Spencer to establish the summer school dates, hours and fees for 2008. 1. Mr. Bianchi moved and Mr. Grove seconded to approve establishing Kindergarten through 8th grade

summer school dates from June 9, 2008 to June 27, 2008 with students in grades K-4 attending from 9 a.m. to 11:40 a.m. at the Intermediate School at a cost of $40 and students in grades 5-8 attending from 8 a.m. to 12 p.m. at the Middle School at a cost of $60 and to authorize the superintendent to employ the personnel as needed.

Roll Call. Ayes: Armand Bianchi, Curtis Grove, Mary Gill, Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

2. Mr. Miller moved and Mr. Jiskra seconded to approve establishing the High School summer school dates for session one from June 9, 2008 to July 1, 2008 and session two from July 7 to July 29 at the Middle School at a cost of $60 per session.

Roll Call. Ayes: Ken Miller, Mark Jiskra, Armand Bianchi, Mary Gill, Curtis Grove, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

D. DISCUSSION/ACTION TO ADOPT A RESOLUTION TO ABATE TAXES IN GRUNDY COUNTY

The Dresden Settlement Agreement approved by the Circuit Court provides that to the extent the aggregate levy for the School District results in an aggregate tax rate that, when extended to the Dresden Power Block parcel, will result in a property tax bill for the Dresden Power Block Parcel greater than the Annual Credit Trigger Amount provided for in the Agreement, the School Board is required to abate its levy in order to reduce the property tax bill for the Dresden Power Block Parcel to the Annual Credit Trigger Amount. In order to reduce the District’s tax rate to the Annual Credit Trigger Amount provided for in the Agreement (and the rate promised to the taxpayers), the School District is reducing its education fund levy by $71,000.00 from $13,352,633.00 to $13,281,633.00. The resolution providing for the partial abatement of its 2007 levy for Education Fund purposes was reviewed.


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Mr. Grove moved and Mr. Bianchi seconded to adopt the resolution providing for the partial abatement of the 2007 taxes heretofore levied for Education Fund purposes and to waive the reading of the resolution. Roll Call. Ayes: Curtis Grove, Armand Bianchi, Mary Gill, Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

E. DISCUSSION/ACTION TO ACCEPT PROPOSAL FOR DISTRICT REQUIRED 403B PLAN ADMINISTRATION

As reviewed at the April Board Study Session, Director of Business Services Smith reviewed the results of 403b plan administration proposals with legal council and conducted interviews with the top three companies. The results and final recommendations were reviewed. Jason Smith entertained several questions from the Board. Mr. Pogliano moved and Mr. Grove seconded to enter into an agreement with CPI of Great Bend, Kansas to administer 403(b) Advanced Common Remitter and Compliance Oversight Services for the District as presented. Roll Call. Ayes: Robert Pogliano, Curtis Grove, Armand Bianchi, Mary Gill, Mark Jiskra, Ken Miller, Shawn Hamilton Nays: Motion Carried.

F. DISCUSSION/ACTION ON AGREEMENT WITH INTERQUEST DETECTION CANINES TO CONDUCT DRUG SEARCHES AT DISTRICT FACILITIES

As reviewed at the April Board Study Session, the district will consider renewing their agreement with Interquest Detection Canines for substance awareness and detection services. The district will consider adding 9 additional visits for a total of 24 half day visits to be conducted during the 2008-2009 school year and not to exceed $7,500. Mr. Miller moved and Mr. Bianchi seconded to approve the agreement with Interquest Detection Canines of Chicago for substance awareness and detection services from August 2008 through June 2009 as presented. Roll Call. Ayes: Ken Miller, Armand Bianchi, Mary Gill, Curtis Grove, Mark Jiskra, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.


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NEW BUSINESS A. DISCUSSION/ACTION ON HS STUDENTS ATTENDANCE AT NATIONAL CONFERENCE

Coal City High School students John Bauman and Alex Bloom have been invited, through GAVC, to attend a National Leadership Conference in Reno, Nevada from May 7-11, 2008. The Board has a past practice of contributing $250 to students to help defray costs of these types of school related activities. Ms. Gill moved and Mr. Grove seconded to approve the sponsorship of $250 each for John Bauman and Alex Bloom to attend the GAVC National Leadership Conference in Reno, Nevada. Roll Call. Ayes: Mary Gill, Curtis Grove, Armand Bianchi, Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

B. DISCUSSION/ACTION ON STUDENT TEACHER AT THE MIDDLE SCHOOL IN SPRING 2009

Principal Perucca has made a recommendation to place Brad Boresi, a student from Olivet Nazarene University, with Gina Horrie, 8th grade math teacher at the Middle School, during the spring semester of the 2008-2009 school year. Mr. Miller moved and Mr. Jiskra seconded to approve the placement of student teacher Brad Boresi, with Gina Horrie at the Middle School during the spring semester of 2009, pending satisfactory completion of all state requirements. President Hamilton asked if there was opposition to the motion, hearing none, considers the motion approved.

C. DISCUSSION/ACTION ON QUARTERLY DROP OUT REPORT

The quarterly drop out report must be approved by the Board and filed with the Regional Office of Education. Mr. Grove moved and Mr. Bianchi seconded to approve the filing of the Drop-Out Report with the Regional Office of Education for the quarter ending March 31, 2008. President Hamilton asked if there was opposition to the motion, hearing none, considers the motion approved.


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D. DISCUSSION/ACTION ON 2008-2009 IHSA MEMBERSHIP RENEWAL

To continue to be recognized by the Illinois State Board of Education, the High School will need to renew their membership in the Illinois High School Association. For the 2008-2009 school term, IHSA membership will not require payment of membership dues per action of the IHSA Board of Directors. Board action must still be taken to certify that the Board has voted to adopt and abide by the Constitution, By-laws, Terms and Conditions, and Administrative Procedures, Guidelines, and Policies of the Association for the 2008-2009 school term. Mr. Miller moved and Ms. Gill seconded to renew the 2008-2009 membership in the Illinois High School Association. President Hamilton asked if there was opposition to the motion, hearing none, considers the motion approved.

E. DISCUSSION/ACTION ON 2008-2009 IESA MIDDLE SCHOOL MEMBERSHIP DUES

Principal Perucca requested continuing membership in the Illinois Elementary School Association for 2008-2009. Basic Dues are $75 plus approximately $645 more for all activities, depending on entries. Ms. Gill moved and Mr. Jiskra seconded to approve membership in the Illinois Elementary School Association for the 2008-2009 school year. Roll Call. Ayes: Mary Gill, Mark Jiskra, Armand Bianchi, Curtis Grove, Ken Miller, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

F. DISCUSSION/ACTION ON HAZARDOUS BUS ROUTES DECLARATION

The State Board of Education requires that school boards annually review the conditions of the hazardous bus areas and certify to the state whether or not the hazardous conditions remain unchanged. There are no recommended changes in the hazardous bus route this year. Mr. Grove moved and Mr. Bianchi seconded to approve the status of the existing Hazardous Busing Areas and submit the certification to the State Board of Education and the Illinois Department of Transportation. Roll Call. Ayes: Curtis Grove, Armand Bianchi, Mary Gill, Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.


2007-2008 5

G. DISCUSSION/ACTION ON SCHOOL SITE DONATION FROM GRUNDY COUNTY

A School Site Donation in the amount of $1,097.91 has been received from the Grundy County Treasurer. A resolution has been prepared for acceptance of the school site donation. Mr. Jiskra moved and Mr. Bianchi seconded to approve the resolution to accept the School Site Donation of $1,097.91 from Grundy County and to waive the reading of the resolution. Roll Call. Ayes: Mark Jiskra, Armand Bianchi, Mary Gill, Curtis Grove, Ken Miller, Robert Pogliano, Shawn Hamilton Nays: Motion Carried.

H. DISCUSSION/ACTION ON BIDS FOR MS STORAGE SHED AND ASBESTOS ABATEMENT PROJECT

Sealed bids for the construction of a storage shed at the Middle School and for asbestos removal from the District’s property (Swanson Farm) were opened on Friday, April 18, 2008. Bid notices were published in the Coal City Courant on April 2. 1. Ms. Gill moved and Mr. Jiskra seconded to accept the lowest responsible bid for construction of a

storage building on the Middle School campus from Chapel West of Batavia, IL with a base bid amount of $80,500 plus alternate bid amount of $32,700 for a total of $113,200.


2. Ms. Gill moved and Mr. Jiskra seconded to accept the lowest responsible bid for the proper removal and

disposal of asbestos containing materials from the building located on the District’s property referred to as the “Swanson Farm” from Universal Asbestos Removal of Lemont, IL with a base bid amount of $11,000.



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I. DISCUSSION/ACTION ON NEW AND REVISED JOB DESCRIPTIONS The following Job Descriptions have been revised and are ready for approval: Custodial Day Leader, Custodial Night Crew Leader, School Secretary-HS/Summer School Secretary, Career & Technical Education Teacher-Business ED, Career & Technical Education Teacher-Family & Consumer Science, Career & Technical Education Teacher-Industrial Technology. The following Job Descriptions are new and are ready for approval: Assistant Secretary: Curriculum & Assessment, Maintenance Staff and Groundskeeper. 1. Mr. Grove moved and Mr. Jiskra seconded to approve the new job descriptions for Assistant Secretary:

Curriculum & Assessment, Maintenance Staff and Groundskeeper as presented. President Hamilton asked if there was opposition to the motion, hearing none, considers the motion approved.

2. Ms. Gill moved and Mr. Bianchi seconded to approve the revised job descriptions for Custodial Day

Leader, Custodial Night Crew Leader, School Secretary-HS/Summer School Secretary, Career & Technical Education Teacher-Business ED, Career & Technical Education Teacher-Family & Consumer Science, Career & Technical Education Teacher-Industrial Technology as presented. President Hamilton asked if there was opposition to the motion, hearing none, considers the motion approved.

J. DISCUSSION/ACTION TO AUTHORIZE THE DIRECTOR OF BUSINESS SERVICES TO GO

OUT FOR BIDS FOR MILK, BREAD AND CUSTODIAL SUPPLIES

The Board is required to let all contracts for supplies and materials involving expenditures in excess of $10,000 to the lowest responsible bidder. It is anticipated that cost for milk, bread and custodial supplies will exceed this limit. School law also mandates public advertising of bids. Legal advertisements will be published in the Coal City Courant on Wednesday, April 23, 2008.

A SUGGESTED MOTION:

Mr. Grove moved and Mr. Miller seconded to authorize the Director of Business Services to go out for bids for milk, bread and custodial supplies for the 2008-2009 school year. President Hamilton asked if there was opposition to the motion, hearing none, considers the motion approved.

OPEN FOR ITEMS NOT KNOWN AT AGENDA PREPARATION TIME – none. COMMUNICATIONS FROM THE FLOOR

1. In regard to agenda items – none. 2. In general (Limited to 5 minutes per person.) – none.


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BOARD STUDY SESSION OF THE WHOLE DATE: MAY 5, 2008 @ 6 P.M.

NEXT REGULAR MEETING DATE: MAY 19, 2008 @ 6:30 P.M. ADJOURNMENT

Mr. Grove moved and Mr. Jiskra seconded to adjourn at 7:40 p.m. the meeting. President Hamilton asked if there was any opposition to the motion, hearing none considers the motion approved. ____________________________ Shawn Hamilton, President ___________________________ Mary Gill, Secretary

coal city community unit school district #1 special … · when the board returned to open session...

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