coaches handbook - sportsengine...gear includes shin pads, knee savers, chest protectors and...

Rosemount Traveling Softball

Coaches Handbook

ROSEMOUNT TRAVELING SOFTBALL COACHES HANDBOOK

Page i Revised on/by: January 15, 2012 CAH

Table of Contents

PRE-SEASON ................................................................................................................ 1

Introduction ............................................................................................................................ 1

Application to Coach .............................................................................................................. 1

Birth Certificates ..................................................................................................................... 1

Board Members ..................................................................................................................... 1 Coaching Clinic ...................................................................................................................... 2

Coaching Help ....................................................................................................................... 2

Coaching Philosophy ............................................................................................................. 2

Equipment .............................................................................................................................. 3 Field Assignments .................................................................................................................. 4

Field Locations and Equipment .............................................................................................. 5 Cove ..................................................................................................................................................... 5 Pond ..................................................................................................................................................... 5 Shannon Park ....................................................................................................................................... 5

Fundraising ............................................................................................................................ 6

Injuries ................................................................................................................................... 6

League/National Associations ................................................................................................ 7 Amateur Softball Association (ASA) ..................................................................................................... 7 North American Fastpitch Association (NAFA) .................................................................................... 7 United States Specialty Sports Association (USSSA) .......................................................................... 7

Parent Meeting ....................................................................................................................... 8

Player Equipment ................................................................................................................... 9

Roster .................................................................................................................................... 9 School Teams ........................................................................................................................ 9

Tournaments .........................................................................................................................10 Qualifying for National Tournaments .................................................................................................. 10

DURING SEASON ........................................................................................................ 11

Introduction ...........................................................................................................................11

Canceling Game ...................................................................................................................11 Unable to Reschedule ........................................................................................................................ 11 Weather Cancellations ....................................................................................................................... 12

Fall Ball Sign Ups ..................................................................................................................12 Field Locations ......................................................................................................................12

Payments to Umpires ............................................................................................................12

Player/Parent Issues .............................................................................................................13

Rescheduling Game ..............................................................................................................14 Short A Player? .....................................................................................................................14

Submitting Scores to League ................................................................................................14

Tournaments .........................................................................................................................15 Game Balls ......................................................................................................................................... 15 Rosters ............................................................................................................................................... 15 Birth Certificate ................................................................................................................................... 15


Page ii Revised on/by: January 15, 2012 CAH

Gate Fees ........................................................................................................................................... 15 Umpire No Show ...................................................................................................................15

POST SEASON ............................................................................................................ 16

Introduction ...........................................................................................................................16 Coaches Evaluations ............................................................................................................16

Equipment Return .................................................................................................................16

Parties ...................................................................................................................................16

RESOURCES ............................................................................................................... 17

Introduction ...........................................................................................................................17 Links .....................................................................................................................................17

National Organizations ....................................................................................................................... 17 State Organizations ............................................................................................................................ 17 State Leagues .................................................................................................................................... 17 General Sites ...................................................................................................................................... 17

APPENDIX A – TSB MEMBERS AND RESPONSIBILITIES ....................................... 18

Traveling Softball Board Members ........................................................................................18

TSB Position Responsibilities ................................................................................................19 President ...............................................................................................................................19

Vice President .......................................................................................................................20

Secretary ..............................................................................................................................20 Treasurer ..............................................................................................................................21

Tournament Operations Director ...........................................................................................21

Equipment and Community Teams Director ..........................................................................22

Uniforms and Apparel Coordinator ........................................................................................22 Field Maintenance / Scheduling Director ...............................................................................23

Promotions and Fundraising Coordinator ..............................................................................23

Communications/Webmaster/ Database Coordinator ............................................................24

Player Development/ Coaches Representative .....................................................................24


Page 1 Revised on/by: January 15, 2012 CAH

PRE-SEASON

Introduction

There are several things that take place prior to the start of the season.

This section of the handbook will discuss items coaches need to be

aware of for the pre-season. Each item is listed in alphabetical order.

Application to Coach

Each coach must complete an application in order to be considered

eligible to coach a traveling team. In addition, a background check will

be conducted by RAAA. Head coaches are approved by the Traveling

Softball Board (TSB.) Once approved, the head coach will select his or

her assistant coaches (application and background check needed.)

The application is available online. Follow these steps to download a

copy of the application.

1. Go to www.rosemounttravelingsoftball.com

2. Select COACHES in the menu bar at the top of the screen.

3. Select Coaches Application tab underneath Coaches or on the

left side of the screen.

4. Click on RTSB Coach Application to view and print

applications. This application is for the RTSB Board

and also

5. Clink on RAAA Adult Volunteer Application and submit online

background check.

Birth Certificates Either the coach or the team manager needs to collect a copy of each

player’s birth certificate. Attached to the birth certificate should be a

current photo of the player or a copy of the player’s school ID. These

should be brought to every tournament and potentially each game.

At the end of the season, the copies should be returned to the parents.

Board Members Appendix A of this document lists the TSB Members, their contact

information and a description of their duties.

http://www.rosemount-aaa.org/



Coaching Clinic The TSB sponsors coaching clinics during the year. Attendance is

required at one of these clinics by all traveling head coaches. It is

strongly recommended that assistant coaches also attend one of these

training sessions.

Information on these clinics is available on the website or by contacting

the TSB Vice President.

Coaching Help If a coach needs additional assistance, optional training is available.

Contact the TSB member in charge of Player Development/Coaches

Representative Development for assistance with coach development.

In addition, the section of this handbook called Coaching Tips will

provide information on drills, how to run/plan a practice, rules, and

game strategy.

The TSB is creating a library of materials available for coaches to check

out on topics such as pitching and indoor drills. A listing of these

materials will be located on the website.

You can also check out materials from local libraries. In addition,

Fastsports.com has a resources section on their website.

Coaching Philosophy

Coaches will be expected to provide his or her coaching philosophy to

their team at the Parent Meeting. Some things to think about regarding

your style are:

Are you going to argue with an umpire?

Do you pull a player out of the game due to an error?

How do you expect the players to behave on the bench? During

practice?

How do you view good sportsmanship? What kinds of cheers are

acceptable for the player? Which kinds are not?

How will you handle conflict or discipline issues? For example how

will you handle a player who is never on time for practice or games?

How will you rotate players? Will the best players always play and

not sit out an inning?



Equipment All teams will be issued a team equipment bag in mid to late April. The

following items will be provided in the bag:

Two sets of catcher’s gear (sizes are estimated by age group, if a

different size is necessary contact the Equipment TSB member).

Gear includes shin pads, knee savers, chest protectors and helmets.

Used balls for practice, usually at least a dozen.

Wiffle balls

First Aid kit

Cold compresses

Rulebook for current year

Scorebook

12 brand new game balls (home team provides a new game ball and

one gently used ball for league games; tournaments other than

Rosemount usually require you turn in two balls when you check in)

Keys for the sheds and storage boxes that hold RAAA Traveling

Softball equipment and supplies. Keys are marked “Do not

duplicate” and must be turned in at the end of season.

Equipment that is not supplied that you may want to keep on hand:

Tarps, bungee cords for covering dugout when it rains or is

extremely hot

Measuring tape for 10U pitcher’s mound and hammer for pitching

rubber.



Field Assignments

Prior to the start of league games, teams are assigned practice fields by

age group, usually sharing a field with another team (i.e. 12A on

Tuesday/Thursday and 12B on Monday/Wednesday.) Coaches have

input with the board member in charge of scheduling fields as to what

works best for their team. Weekends are available as well.

After the start of league, games are first assigned to the fields at

Shannon Park. The next location is the Cove and if necessary, the Pond.

Practices are then scheduled around the game schedule as best as

possible.

The Fields/Umpire board member will email out a spreadsheet of the

schedule. If a coach is going to cancel a practice he or she must notify

the Fields/Umpire board member so this field can be released to other

teams. This spreadsheet also provides coaches a snapshot of the fields

that are available if the coach wishes to reschedule a game or practice.

Games take precedence over practice. Although it is a rare occurrence, a

coach may be asked to cancel or move a practice (or just use a batting

cage) if a rained out game, for example, needs to be rescheduled.



Field Locations and Equipment

RAAA Traveling Softball typically uses the following fields:

Cove

The Cove is the Rosemount High School Varsity Field across from the

school. Older age groups typically use it.

The bases, rakes, chalk, field dry and chalkers are located in the storage

unit attached to the dugout on the first base side.

This field also has a pitching practice area and batting cage. The

pitching machine and balls are kept in the shed next to the batting cage.

Due to the separate pitching area and batting cage, this field is the most

suitable for shared practices.

Pond

The Pond is located behind the High School next to the Pond. This is

often the area RAAA takes team photographs. Younger age groups

typically use this field.

A storage box is next to the fence, behind home plate. This box holds

the bases, rake, chalk, field dry and chalker. NOTE: The box on third

base is for in-house softball.

Shannon Park

Shannon Park fields three and four are the primary fields for games. The

backstops are set for fastpitch games.

These fields have storage boxes behind the backstops for bases. Chalk

etc. is kept in the shed. These fields also have a batting cage by 1st base

of field three. The pitching machine and balls are kept in the shed.



Fundraising There are generally three main ways in which fundraising is conducted

for RAAA Traveling Softball.

1. Volunteering to work at one of the tournaments (Irish Early

Bird, Lady Irish, or Irish Bash). Each family is expected to

volunteer at the tournament. RAAA Traveling Softball requires a

“volunteer” deposit. Once the volunteer has completed their

assigned tournament duties, the check will be returned.

2. Program Fundraiser – All teams will participate in a program

fundraiser. The money raised will go to the general fund of

RAAA Traveling Softball. The TSB will use these funds to

invest in equipment, training, or any other needs that have been

identified.

3. Team Fundraiser (Optional) – Teams may conduct their own

fundraiser to gather funds for special events, such as a National

Tournament trip.

Injuries Injuries will occur during practice and during games. The following is

the policy for reporting injuries to the RAAA Main Association:

1. Go to www.rosemount-aaa.org.

2. Select “Contact Us” on the menu bar at the top of the screen.

3. Complete the required fields (First Name, Last Name, E-Mail

address, Phone Number, Program - Traveling Softball.)

4. Select “Injury” under Request Type.

5. Enter information about injury in the subject and message fields.

6. A RAAA Main Board member will be in contact with you

regarding the injury.

http://www.rosemount-aaa.org/



League/National Associations

Rosemount plays in the Tri-County League, which is made up of teams

from Ramsey, Washington, and Dakota counties. This league is one of

two leagues that are part of the Minnesota Metro Fastpitch League

(MMFL). The other league that is part of MMFL is the Suburban

League, which predominately serves teams surrounding Minneapolis.

The league usually sanctions our teams with three national associations:

Amateur Softball Association (ASA)

ASA is the dominant national organization. The rules by which the

game is played by all organizations are the ASA rules. ASA holds

national and regional post-season tournaments. The level of play at

these tournaments is usually extremely competitive.

North American Fastpitch Association (NAFA)

NAFA is a newer, smaller association. The former director of the Tri-

County League is a regional director for NAFA. Therefore, almost all

Tri-County tournament winners may get a bid to the NAFA national

tournaments held in Minnesota. These tournaments at the younger age

groups tend to only draw teams from Minnesota. The level of play is

similar to league and local tournaments.

United States Specialty Sports Association (USSSA)

USSSA is a fast growing national association with a strong presence in

the Midwest. National tournaments are available at all levels (A, B, and

C.) USSSA is the only association that has gone to individual year

designations (10U, 11U, 12U etc). Tim Johnson of the Minnesota Irish

is one of the directors for Minnesota for USSSA so our local Rosemount

tournaments will be national qualifiers for USSSA A and B

tournaments.



Parent Meeting The TSB will hold a parent meeting after registration has been

completed. Coaches are expected to attend this meeting. It will provide

parents and players an opportunity to ask questions and meet their

coach.

The following things should be discussed by the coach with their

players and parents after the TSB portion of the meeting:

1. Communication methods (email, phone calls)

2. Go over coaching philosophy

3. Player conflicts (i.e. vacations, dance recitals, school concerts,

school events such as Fun Fests or picnics)

4. Team goal (State, Nationals)

5. Assistant Coaches (base coach and scorekeeper)

6. Team manager (required)

7. Player equipment not provided (see player equipment for

information on these items)

8. Tournament Requirements (collect $100 check from each

family)

9. Fundraising



Player Equipment The following items are required equipment for each player:

Sliding shorts

Sliding pad

Helmet (approved by ASA) face guard and chinstrap.

The following items are recommended for each player:

Bat (Bats must be ASA approved. Information on how to purchase a

bat can be found on the Easton website,

Batting gloves

The following items are optional. Parents will want to decide if these

safety items are necessary for their child:

Mouth guard

Pitcher’s face guard

Roster Depending on what sanctioning the team will need, rosters are required

for tournaments and RAAA record keeping purposes.

You will want to create your own roster to distribute to players and

parents. This is where a team manager can come in handy.

School Teams In the past, some coaches have discouraged players from playing on a

school softball team, during the traveling season. This was a personal

decision made by the coaches – it is not and has never been a policy

determined by the RAAA TSB.

A coach may not discourage/forbid a player from playing on a school

softball team. We would encourage the coach, player(s), and parents to

have a discussion about how to make it work for everyone involved.



Tournaments RAAA Traveling Softball usually hosts two tournaments in May and

one in June. The first being the Irish Early Bird (held the weekend of

Mother’s Day) - which is a one-day tournament. The second, the Lady

Irish, is held the weekend prior to Memorial Day. The third, the Irish

Bash, is held the weekend prior to Father’s Day. All RAAA Traveling

Softball teams (except League-Only) are expected to play in all of these

tournaments. We expect our League Only teams to play in at least one

of the tournaments. (dates and tournaments subject to change)

There are many other tournaments teams may play around the

metropolitan area. As coach, you can decide with your team how many

you would play in. The registration fee includes the cost of one

tournament (Irish Invitational, Lady Irish and Lady Bash tournaments

are free to RAAA teams.) If the team would like to play in more

tournaments, the entire cost will need to be covered by the team.

League-Only teams do not play in outside tournaments, other than the

state qualifier and potentially the State tournament. Families of players

on League-Only team will be refunded a portion of their registration fee.

The League Qualifier tournament is usually held the last weekend in

June – with the State Tournament following two weeks later. Nationals

follow the State Tournament.

For assistance with tournament selection, please check out

www.fastsports.com

Qualifying for National Tournaments

To qualify for Nationals for any tournament, a team usually needs to

place first or second in the level of play (A or B) that they signed up to

play in. Some tournaments may only offer 1 berth if it is a smaller

tournament, bigger tournaments may offer 3. Occasionally the team that

wins a berth may not want it and the berth can be passed down to the

next team in line at that tournament.



DURING SEASON

Introduction The following section covers the topics that will pertain to things that

may come up during the softball season.

Canceling Game Unable to Reschedule

If the opposing team or your team is unable to reschedule, you may

cancel the game. It is not treated as a forfeit as long as it is done in

compliance with league rules, which usually allow cancellation up until

4:00 pm the day of the game. NOTE: Please verify current league rules.

To cancel a game, follow this process:

1. You must call and notify the opposing coach/manager and we

suggest you email as well to document your timely contact. (A

no-show is treated as a forfeit).

2. If you are the home team, follow one of the below steps:

Game is today – follow procedure below under “Weather

Cancellations.”

Game is few days out – Contact Field/Umpire TSB member to

let them know you are canceling game

Continued on next page…



Canceled Game, continued

Weather Cancellations

If you are concerned about weather, the game must be cancelled before

4:00 pm to avoid having to pay the umpire for at least one game.

Typically if an umpire shows up and inclement weather prevents the

second game of the double-header from being played, the umpire is paid

only half of their fee. If the second game starts (one pitch) the umpire is

due that fee as well.

To cancel an umpire due to weather, please contact Steve or Barb

Schmitz via the methods and order listed below:

Steve Cell - 612-270-8510

Home Phone: 651-463-3642

Barb Cell - 651-206-5788

Barb Work - 651-423-8379

As a last resort - Email [email protected]

Fall Ball Sign Ups Sign up for Fall Ball takes place during the season, with registration due

by mid-July. Coaches will be asked to hand out information related to

Fall Ball during the season to their teams.

Field Locations The Tri-County League will be providing field locations for all league

teams on its website. This should provide all teams easy access to

directions and maps for away games.

Payments to Umpires

The Fields/Umpire board member, on behalf of the TSB, pays the

umpire group prior to the start of the season. Coaches will not be

responsible for paying the umpires. This process was changed in 2009.

mailto:[email protected]



Player/Parent Issues

If issues arise during the season, parents should always approach the

coach first with their concerns. If the issue cannot be resolved by the

coach, then the following people should be contacted, in this order:

1. Player Development/Coaches Representative TSB member.

2. Program Director/President TSB member.

3. RAAA Main Board

The complaint process and form is available online at rosemount-

aaa.org, under Downloads.

If a coach has issues with a player or parent, the coach should speak

directly to the parent and/or player. If the issue cannot be resolved,

contact the following people, in this order:

1. Player Development/Coaches Representative TSB member.

2. Program Director/President TSB member.

3. RAAA Main Board



Rescheduling Game

To reschedule a game the head coach or team manager should promptly

contact the opposing team. At the start of the league game portion of the

season, the league publishes a list of all coaches with their contact

information for this purpose. It is understandable and acceptable to

reschedule a game due to not having enough players (i.e. band concert

conflict). Most coaches would rather reschedule earlier in the season

rather than on short notice. If necessary, a home game can be

rescheduled at the opponent’s field or vice-versa, again depending on

what the coaches need to work out. Keep in mind whoever originally

was going to be the home team is responsible to pay and schedule the

umpire.

Once a game has been rescheduled it is the original home team coach’s

responsibility to cancel the umpire for the originally scheduled date and

schedule an umpire for the new date. Please do the following when

rescheduling a game:

1. Contact Field/Umpire TSB member to secure a field for the

make up game.

2. Work with the Field/Umpire TSB member to secure an umpire.

The Field/Umpire TSB member will cancel the umpire for the

originally scheduled game.

Short A Player? If you are short a player(s) for a game/tournament, contact the Player

Development/Coaches Representative TSB member for assistance in

locating additional players.

There are some rules pertaining to who can play and under what

circumstances. These may differ between tournaments and league play.

Work with the Player Development/Coaches Representative to work

through the rules.

Submitting Scores to League

RAAA Traveling Softball will send a list of head coaches to the Tri-

County League. The Tri-County League will send an email to coaches

on the procedure for submitting scores to the league.

Submitting scores is something that can be done by a team manager.



Tournaments Game Balls

You will most likely need to provide two new game balls when you

check in for the tournament. Each team is provided 12 new balls at the

beginning of the season.

Rosters

You will need copies of your roster when checking in for some

tournaments. Be sure to have these on hand.

Birth Certificate

Just in case someone questions the age of one of your players, always

have copies of the player’s birth certificates on hand.

Gate Fees

Some tournaments, such as the State Tournament will require an

additional fee to be paid – a gate fee. Be sure to check prior to attending

if any additional fees will need to be paid. Individual teams are

responsible for these additional fees (not included with registration.)

Umpire No Show If your umpire does not show up for the game, follow these steps:

1. Please contact Steve or Barb Schmitz if there is no umpire 10 -

15 before the game start time. Call these cell phone numbers, in

order.

Steve Cell - 612-270-8510

Barb Cell - 651-206-5788

2. If Steve or Barb cannot get another umpire out to your game, it

is legal to use a parent to call the game and they may be paid.

We recommend you discuss this with your team to see if you

have any parent willing to do this. The parent can choose to

umpire from behind the pitcher if they so desire.

3. If you do not have a parent volunteer as home team, you can ask

the opposing team if they have a parent that will volunteer.



POST SEASON

Introduction The following items take place after the end of the season.

Coaches Evaluations

After the season, the TSB Vice President will send out coach’s

evaluation to all families. Feedback will be provided to the coaches

once all information is compiled.

Equipment Return

The TSB member in charge of Equipment will work with you to arrange

a time to return your team’s equipment and the keys. This will probably

occur during late July early August.

Parties You should work with the parents to celebrate your season, regardless

of the outcome. End the year on a good note with the team and enjoy!

Note: Party funds need to be provided by the parents – unfortunately

the RAAA Traveling Softball program does not have funds to provide

parties for all its teams.



RESOURCES

Introduction The following section provides additional resources you may need

during the year.

Links The following are links to key softball organizations:

National Organizations

ASA www.asasoftball.com

AFA www.afasoftball.com

USSSA www.usssa.com/sports/home.asp?sport =16

NAFA www.playnafa.com

State Organizations

MMFL www.mmfl.net/joomla150

MN Fastpitch League mnfastpitchleague.com

Minnesota Sports Federation www.msf1.org/softball.htm

State Leagues

Tri County League - http://www.fpsw.net/cgi-

bin/LTracker/tricounty/LeagueTracker.pl?AboutLeague=Y

MMFL Elite League elite.mmfl.net

Suburban League www.suburbanleaguemn.com

General Sites

Fast Sports www.fastsports.com

Irish Sports Dome www.irishsportsdome.com

Strike Zone Sports www.szsonline.com

http://www.fpsw.net/cgi-bin/LTracker/tricounty/LeagueTracker.pl?AboutLeague=Y

http://www.fpsw.net/cgi-bin/LTracker/tricounty/LeagueTracker.pl?AboutLeague=Y



APPENDIX A – TSB MEMBERS AND RESPONSIBILITIES

Traveling Softball Board Members

The following is a list of the current TSB members and their contact

information:

President – OPEN

Vice President – Todd Krenz

Cell: 952-292-7493; [email protected]

Secretary – Angela Sotnyk


Treasurer – Tom Collins


Communications/Website – Chris Hollenbeck


Field & Umpire Scheduling – Alonzo Anthony


Community Teams & Equipment – Mike Martinez


Tournaments – OPEN

Fundraising – Brad Sprang

Cell: 612-840-9670;[email protected]

Coach & Player Development - Don Cross


Uniforms & Apparel - Michelle Lienemann




TSB Position Responsibilities

The following information provides detail about what each position on

the TSB entails.

President The following are the responsibilities for the TSB President:

Oversees the entire RAAA Fastpitch program and is responsible for

its management

Generates the Board meeting agenda

Calls and conducts regular Fastpitch Board meetings

Liaison between RAAA Board of Directors and RAAA Fastpitch as

President of Traveling Softball association and attend RAAA Board

of Directors meeting

Organizes sign-ups and registration for Summer and Fall Programs

Present the annual budget to the RAAA Board of Directors

Liaison between RAAA Fastpitch and MSF, MMFL, ASA, USSSA,

and AFA

Responsible for reviewing and bidding on state and national

tournaments

Coordinate middle and high school Fastpitch organizations with the

appropriate middle school and high school coaches and athletic

directors



Vice President The following are the responsibilities for the TSB Vice President:

Assists President in fulfillment of duties

Leads and conducts the Fastpitch meetings in the absence of the

President

Manage the Fastpitch by-laws and yearly updates

Organizes coach’s selection committee and conducts selection

process, if necessary

Distributes, collects, and summarizes the player/parent evaluations

of coaches

Acts as community resource liaison working with area schools and

businesses for support

Secretary The following are the responsibilities for the TSB Secretary:

Prepare, distribute, and maintain meeting agenda, minutes, and other

necessary documents.

Maintains working board members roster with phone numbers and

job description

Responsible for publication of all Fastpitch events with local media

Retain/file all fastpitch documents/applications, evaluations, etc.



Treasurer The following are the responsibilities for the TSB Treasurer:

Oversees all financial matters of the board

Oversees and balances auxiliary checkbook for petty cash needs

Prepares a yearly budget

Summarizes financial report to board monthly

Liaison with bank regarding all Fastpitch accounts and balances and

with the RAAA Board of Directors Audit all spending to ensure

proper authorization and reporting

Collects/deposits all registrations, tournament fees, fund raising, and

miscellaneous fees/purchases

Reconcile all differences of RAAA Fastpitch purchases with the

RAAA Treasurer

Track and record all transactions with receipts, deposits and logs

Tournament Operations Director

The following arte the responsibilities for the TSB Tournament

Operations Director:

Handles all Rosemount tournament registrations.

Publishes Rosemount tournament information and results.

Organize volunteers for tournaments as required.

Serves as Tournament host.

Provides volunteer resource requirements.

Organizes committees to conduct tournaments.

Responsible for management of all tournament operation

components.



Equipment and Community Teams Director

The following are the responsibilities for the TSB Equipment/Uniforms

Manager:

Purchases, issues, and collects equipment, apparel, and supplies

Responsible for repair, maintenance, and storage of equipment

Instruct coaches on proper use of equipment

Maintains, inventories, and tracks who, what, where all equipment is

located

Coordinate with RAAA Board of Directors and Fastpitch Treasurer

equipment purchases

Tracks and maintains keys for access to sheds, fields boxes, etc

Oversees all recruitment of in house programs needed for summer

and fall leagues

Coordinates with surrounding community Fastpitch organizations

for player and team assignments

Determines number of teams for each age group

Coordinates team try-outs with player development representative to

conduct the tryouts through an independent organization

Documents/finalizes try out results for team allocation

Maintains player lists and coordinates players and coaching staff

Uniforms and Apparel Coordinator

The following are the responsibilities for the TSB Uniforms and

Apparel Coordinator:

Prepare RFQ from area businesses and negotiate uniform and

apparel orders for the season

Organizes, orders, and delivers all uniforms to Team Managers

Organizes orders, and delivers all apparel orders to Team Managers



Field Maintenance / Scheduling Director

The following are the responsibilities for the TSB Field

Maintenance/Schedule Director:

Field/Umpire Coordinator

Tournament Umpire Coordinator

Coordinating payment of umpires for league games and tournaments

Responsible for scheduling and re-scheduling of fields for games,

practices and scrimmages

Responsible for scheduling umpires for all summer (coaches will be

required to request the re-scheduling of fields and umpires when a

rain out occurs or cancellation of a scheduled game)

Liaison with City of Rosemount Parks and Recreation Department

Coordinator for field maintenance and preparations of tournaments

and league games

Requests permits for fields

Maintain field supplies

Promotions and Fundraising Coordinator

The following are the responsibilities for the TSB Promotions and

Fundraising Coordinator:

Coordinates all fund raising activities.

Marketing for the RAAA Fastpitch organization.

Coordinates Rosemount apparel purchases.

Advertising and promotions for Rosemount Fastpitch.

Coordinate external communications.



Communications/Webmaster/ Database Coordinator

The following are the responsibilities for the TSB Communications/

Webmaster/Database Coordinator:

Maintains database(s) with information regarding players, tryouts,

coaches, and teams to support Rosemount Fastpitch requirements.

Assists with sign ups to ensure the efficient collection of database

information on players and volunteers.

Maintains Fastpitch website content.

Coordination of all website information and access information with

Web Site representatives.

Responsible for publication of all Fastpitch events with local media.

Maintains web site, with single person access log in and password.

Provides information from the web site database to other fastpitch

board members on an as needed basis only.

Designs & creates RAAA Girls Traveling Fastpitch Softball website

All general group communication to Teams, Coaches and Parents

comes from the Communications Coordinator.

Communications that are “Job Duty” related is disseminated by each

category lead/director.

Player Development/ Coaches Representative

The following are the responsibilities for the TSB Player

Development/Coaches Representative:

Responsible to conduct a pre-season coaches clinic.

Organizes player and coaches clinics as required.

Contact person for coaches and players throughout the season.

Conducts a coaches evaluation of players.

Works with the Community Team Coordinator for independent

evaluators associated with team tryouts.