Coaches Compliance Rules EdCoaches Compliance Rules Ed

March 2009March 2009

AgendaAgendaOfficial VisitsOfficial Visits

SA Summer Issues:SA Summer Issues:– PracticePractice– CompetitionCompetition– EmploymentEmployment– Promotional ActivitiesPromotional Activities– Relationship w/ PSARelationship w/ PSA

A few remindersA few reminders

End of the Year MeetingsEnd of the Year Meetings

Official Visits Official Visits

PaperworkPaperwork– What paperwork goes where?What paperwork goes where?– What does Compliance need?What does Compliance need?– What does the Business Office need?What does the Business Office need?

Summer Activities for Returning Students in Summer Activities for Returning Students in Individual Sports (XC, Golf, Swimming, Tennis, Individual Sports (XC, Golf, Swimming, Tennis,

Track)Track)Summer EmploymentSummer Employment– MAYMAY: Work on a salaried basis or fee-for-lesson basis; : Work on a salaried basis or fee-for-lesson basis;

Work at Villanova’s camp (with approval of Athletics Work at Villanova’s camp (with approval of Athletics Director); Work at a job arranged by athletic dept.Director); Work at a job arranged by athletic dept.

– MAY NOTMAY NOT: Conduct their own camp; Accept any extra : Conduct their own camp; Accept any extra benefits; Be compensated for only speaking or benefits; Be compensated for only speaking or demonstrating at a camp; Model or permit name or demonstrating at a camp; Model or permit name or image to be used to endorse a product or serviceimage to be used to endorse a product or service

Summer Practice & CompetitionSummer Practice & Competition– MAYMAY: Use Villanova’s athletic facilities; Practice or : Use Villanova’s athletic facilities; Practice or

compete with an outside team; Request that college compete with an outside team; Request that college coach participate in voluntary workouts; Compete on coach participate in voluntary workouts; Compete on the same team as other Villanova athletes; Receive the same team as other Villanova athletes; Receive actual and necessary expensesactual and necessary expenses

– MAY NOTMAY NOT: Compete with professionals (unless Student is : Compete with professionals (unless Student is a member of amateur team); Receive cash prizes or a member of amateur team); Receive cash prizes or equivalent; Receive expenses based on place or finishequivalent; Receive expenses based on place or finish

Promotional ActivitiesPromotional Activities– Restrictions continue through summerRestrictions continue through summer– Any activity where name, picture, or Any activity where name, picture, or

appearance is used must be cleared with appearance is used must be cleared with ComplianceCompliance

Relationship with ProspectsRelationship with Prospects– Contact with PSA is permissible if it is Contact with PSA is permissible if it is

incidental and not at the direction of coachesincidental and not at the direction of coaches– Prospects can call Student, but cannot be Prospects can call Student, but cannot be

called at the direction of coachescalled at the direction of coaches– Students can maintain previous relationshipsStudents can maintain previous relationships

Summer Activities for Returning Student-Summer Activities for Returning Student-athletes in Individual Sports (XC, Golf, athletes in Individual Sports (XC, Golf,

Swimming, Tennis, Track)Swimming, Tennis, Track)

Summer Activities for Returning Students in Summer Activities for Returning Students in Team Sports (MBA, WFH, M/WLA, WRO, Team Sports (MBA, WFH, M/WLA, WRO,

M/WSO, WSB, WVB, WWP)M/WSO, WSB, WVB, WWP)Summer EmploymentSummer Employment– MAYMAY: Work on a salaried basis or fee-for-lesson basis; Work at : Work on a salaried basis or fee-for-lesson basis; Work at

Villanova’s camp; Work at a job arranged by athletic dept.Villanova’s camp; Work at a job arranged by athletic dept.– MAY NOTMAY NOT: Conduct their own camp; Accept any extra benefits; Be : Conduct their own camp; Accept any extra benefits; Be

compensated for only speaking or demonstrating at a camp; Model compensated for only speaking or demonstrating at a camp; Model or permit name or image to be used to endorse a product or or permit name or image to be used to endorse a product or serviceservice

Promotional ActivitiesPromotional Activities– Restrictions continue through summerRestrictions continue through summer– Remember to clear any activity where your name, picture, or Remember to clear any activity where your name, picture, or

appearance is usedappearance is used

Relationship with ProspectsRelationship with Prospects– Contact with Student is permissible if it is incidental and not at the Contact with Student is permissible if it is incidental and not at the

direction of coachesdirection of coaches– Prospects can call Student, but cannot be called at the direction of Prospects can call Student, but cannot be called at the direction of

coachescoaches– Students can maintain previous relationshipsStudents can maintain previous relationships

Summer Practice & CompetitionSummer Practice & Competition– MAYMAY: Use Villanova’s athletic facilities (e.g. Weight room); : Use Villanova’s athletic facilities (e.g. Weight room);

Receive actual & necessary expenses from tournament; Receive actual & necessary expenses from tournament; Practice with an outside team; Compete with an outside team Practice with an outside team; Compete with an outside team after their last exam to the day before their 1after their last exam to the day before their 1stst practice or practice or class…class…

EXCEPTIONSEXCEPTIONS: WFH, M/W SO, WVB, and WWP can compete : WFH, M/W SO, WVB, and WWP can compete after May 1 and prior to end of school with Athletic Director after May 1 and prior to end of school with Athletic Director and Compliance’s approvaland Compliance’s approval

S-A’s can compete on the same team as the following S-A’s can compete on the same team as the following number of S-A’s from their team: number of S-A’s from their team:

– MBA/WSB: 4; WFH, M/W SO, M/W LA: 5; WVB: 2; All MBA/WSB: 4; WFH, M/W SO, M/W LA: 5; WVB: 2; All others- no limitothers- no limit

– Baseball must be within a certified leagueBaseball must be within a certified league

– MAY NOTMAY NOT: Work with Villanova coaching staff; compete with : Work with Villanova coaching staff; compete with professionals, receive cash prizes or equivalent for professionals, receive cash prizes or equivalent for participation, or receive expenses based on place or finishparticipation, or receive expenses based on place or finish

Summer Activities for Returning Students Summer Activities for Returning Students in Team Sports (MBA, WFH, M/WLA, WRO, in Team Sports (MBA, WFH, M/WLA, WRO,

M/WSO, WSB, WVB, WWP)M/WSO, WSB, WVB, WWP)

Summer Activities for Returning Students of Summer Activities for Returning Students of FootballFootball

Summer EmploymentSummer Employment– MAYMAY: Work on a salaried basis or fee-for-lesson basis; : Work on a salaried basis or fee-for-lesson basis;

Work at Villanova’s camp; Work at a job arranged by Work at Villanova’s camp; Work at a job arranged by athletic dept.athletic dept.

– MAY NOTMAY NOT: Conduct their own camp; Accept any extra : Conduct their own camp; Accept any extra benefits; Be compensated for only speaking or benefits; Be compensated for only speaking or demonstrating at a camp; Model or permit name or demonstrating at a camp; Model or permit name or image to be used to endorse a product or serviceimage to be used to endorse a product or service

Summer Practice Summer Practice – MAYMAY: Use Villanova’s athletic facilities; Practice with an : Use Villanova’s athletic facilities; Practice with an

outside teamoutside team– MAY NOTMAY NOT: Workout with any members of Villanova : Workout with any members of Villanova

coaching staff (EXCEPT: Strength coaches as long as it is coaching staff (EXCEPT: Strength coaches as long as it is strength and skill related- NO FOOTBALLS!)strength and skill related- NO FOOTBALLS!)

NCAA Summer conditioning rule- 9 wks prior to the NCAA Summer conditioning rule- 9 wks prior to the beginning of pre-season camp (August)beginning of pre-season camp (August)

Summer Activities for Returning Students of Summer Activities for Returning Students of FootballFootball

Summer CompetitionSummer Competition– May:May: Compete for an outside amateur team from the day after last Compete for an outside amateur team from the day after last

exam to the day before 1exam to the day before 1stst preseason practice; Receive actual & preseason practice; Receive actual & necessary expenses during tournament; Have no more than 5 S-A’s necessary expenses during tournament; Have no more than 5 S-A’s from Villanova compete on one teamfrom Villanova compete on one team

– May Not:May Not: Compete with pro’s; Receive cash prizes or equivalent for Compete with pro’s; Receive cash prizes or equivalent for participation; receive expenses based on place or finishparticipation; receive expenses based on place or finish

Promotional ActivitiesPromotional Activities– Restrictions continue through summerRestrictions continue through summer– Remember to clear any activity where your name, picture, or Remember to clear any activity where your name, picture, or

appearance is usedappearance is used

Relationship with ProspectsRelationship with Prospects– Contact with Student is permissible if it is incidental and not at the Contact with Student is permissible if it is incidental and not at the

direction of coachesdirection of coaches– Prospects can call Student, but cannot be called at the direction of Prospects can call Student, but cannot be called at the direction of

coachescoaches– Students can maintain previous relationshipsStudents can maintain previous relationships

Summer Activities for Returning Students of Summer Activities for Returning Students of BasketballBasketball

Summer EmploymentSummer Employment– MAYMAY: Work on a salaried basis or fee-for-lesson basis; : Work on a salaried basis or fee-for-lesson basis;

Work at Villanova’s camp; Work at a job arranged by Work at Villanova’s camp; Work at a job arranged by athletic dept.athletic dept.

– MAY NOTMAY NOT: Conduct their own camp; Accept any extra : Conduct their own camp; Accept any extra benefits; Be compensated for only speaking or benefits; Be compensated for only speaking or demonstrating at a camp; Model or permit name or demonstrating at a camp; Model or permit name or image to be used to endorse a product or serviceimage to be used to endorse a product or service

Summer Practice & CompetitionSummer Practice & Competition– MAYMAY: Use Villanova’s athletic facilities; Practice with an : Use Villanova’s athletic facilities; Practice with an

outside team; Compete with an outside team in a outside team; Compete with an outside team in a certified league from June 15-August 31; 2 S-A’s from certified league from June 15-August 31; 2 S-A’s from Villanova can compete on same team; Receive actual Villanova can compete on same team; Receive actual and necessary expensesand necessary expenses

– MAY NOTMAY NOT: Compete with pros; Workout with their : Compete with pros; Workout with their coaches; Receive cash prizes or equivalent; Receive coaches; Receive cash prizes or equivalent; Receive expenses based on place or finishexpenses based on place or finish

Promotional ActivitiesPromotional Activities– Restrictions continue through summerRestrictions continue through summer– Remember to clear any activity where your name, Remember to clear any activity where your name,

picture, or appearance is usedpicture, or appearance is used

Relationship with ProspectsRelationship with Prospects– Contact with student-athletes is permissible if it is Contact with student-athletes is permissible if it is

incidental and not at the direction of coachesincidental and not at the direction of coaches– Prospects can call student-athletes, but cannot be called Prospects can call student-athletes, but cannot be called

at the direction of coachesat the direction of coaches– Student-athletes can maintain previous relationships Student-athletes can maintain previous relationships

with prospectswith prospects

Summer Activities for Returning Summer Activities for Returning Students of BasketballStudents of Basketball

Freshman Non-Permissible Freshman Non-Permissible If they are If they are enrolled in summer prior to initial enrolled in summer prior to initial enrollmentenrollment and are and are receiving financial aidreceiving financial aid it it is notis not permissible: permissible:   – To engage in countable athletically related To engage in countable athletically related

activities with an institution's coaches;activities with an institution's coaches;  

– To be employed as camp counselors in an To be employed as camp counselors in an institution's camp;institution's camp;  

– To participate on a local sports club that involves To participate on a local sports club that involves an institution's coach in the applicable sport an institution's coach in the applicable sport unless all provisions of Bylaw 13.12.2.3 (e.g., unless all provisions of Bylaw 13.12.2.3 (e.g., legal residence within a 50-mile radius of the legal residence within a 50-mile radius of the institution) are satisfied; orinstitution) are satisfied; or  

– To participate on an institution's foreign tour in To participate on an institution's foreign tour in the applicable sport.the applicable sport.

Freshman PermissibleFreshman PermissibleIt It isis permissible for an individual who officially permissible for an individual who officially registers and enrolls and attends classes during the registers and enrolls and attends classes during the summer prior to initial enrollment and receives summer prior to initial enrollment and receives institutional athletics aid:institutional athletics aid:– To engage in To engage in voluntaryvoluntary weightlifting or conditioning weightlifting or conditioning

activities activities – To participate as a camper in institutional camps or To participate as a camper in institutional camps or

clinics, except in the sport of football;clinics, except in the sport of football;– To receive medical expenses that result from any To receive medical expenses that result from any

injuries injuries – To receive tutoring and other academically To receive tutoring and other academically

related expenses related expenses – To receive occasional mealsTo receive occasional meals– To have face-to-face encounters (contact) with athletics To have face-to-face encounters (contact) with athletics

department staff members outside of a contact period department staff members outside of a contact period (including dead periods); or(including dead periods); or

– To use institutional athletics equipment pursuant to the To use institutional athletics equipment pursuant to the institution's normal equipment policyinstitution's normal equipment policy

Transportation: SummerTransportation: SummerPermissible Travel Expenses Not Related Permissible Travel Expenses Not Related to Practice or Competition:to Practice or Competition:

– Local TransportationLocal Transportation  Reasonable   Reasonable local transportation to student-local transportation to student-athletes on an occasional basis. athletes on an occasional basis.

Additionally, an institution may provide Additionally, an institution may provide transportation from the airport to campus transportation from the airport to campus for summer school.for summer school.

Transportation: SummerTransportation: SummerYou cannot, directly or indirectly, provide transportation to a You cannot, directly or indirectly, provide transportation to a prospect for campus for enrollment. However, it is prospect for campus for enrollment. However, it is permissible for any member of the institution's staff to permissible for any member of the institution's staff to provide: provide:

(a)  Transportation from the nearest bus or train station or (a)  Transportation from the nearest bus or train station or major airport to the campus on the occasion of the prospect's major airport to the campus on the occasion of the prospect's initial arrival at the institution to attend classes for a regular initial arrival at the institution to attend classes for a regular term or for initial enrollment for the institution's summer term or for initial enrollment for the institution's summer term for a prospect who has been term for a prospect who has been awarded athletically awarded athletically related financial aidrelated financial aid for his or her initial summer term; and for his or her initial summer term; and

(b)  Transportation from and to the nearest bus or train (b)  Transportation from and to the nearest bus or train station or major airport on the occasion of the prospect's station or major airport on the occasion of the prospect's arrival and departure from the institution to attend the arrival and departure from the institution to attend the institution's required new-student orientation, provided the institution's required new-student orientation, provided the prospect has been accepted for admission to the institution.prospect has been accepted for admission to the institution.

Meals: SummerMeals: SummerA student-athlete or team may receive an occasional meal A student-athlete or team may receive an occasional meal in the locale of the institution on infrequent and special in the locale of the institution on infrequent and special occasions from an institutional staff member.  An occasions from an institutional staff member.  An institutional staff member may provide reasonable local institutional staff member may provide reasonable local transportation to student-athletes to attend such meals. A transportation to student-athletes to attend such meals. A student-athlete may receive an occasional family home student-athlete may receive an occasional family home meal from a representative of athletics interests on meal from a representative of athletics interests on infrequent and special occasions under the following infrequent and special occasions under the following conditions: conditions: The meal must be provided in an individual's home (as The meal must be provided in an individual's home (as opposed to a restaurant) and may be catered; andopposed to a restaurant) and may be catered; andA rep. of the institution's athletics interest may provide A rep. of the institution's athletics interest may provide reasonable local transportation to SA to attend the meal reasonable local transportation to SA to attend the meal function only if the meal function is at the home of that function only if the meal function is at the home of that

representative.representative.

RemindersRemindersFinals WeekFinals Week– Out of Season sports – No athletically Out of Season sports – No athletically

related activities 1 week prior to Finals related activities 1 week prior to Finals (i.e. Friday April 24(i.e. Friday April 24thth))

Private Lessons (student-athletes)Private Lessons (student-athletes)– Can’t use Nova facilitiesCan’t use Nova facilities– Can’t use name/likeness to promote the Can’t use name/likeness to promote the

lessonslessons

Renewing Financial AidRenewing Financial Aid– Scholarship Request Form – due May 1Scholarship Request Form – due May 1stst

Preseason CalendarsPreseason Calendars

August 2009MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

1 2

3 4 5 6 7 8 9

10 11 12 13 14- 21- 1st day practice is allowed

15- 20 16

17- 18 18- 16 19- 14 20- 12 21- 10 22- 8 23

24 CLASSES BEGIN- 6

25- 5 26- 4 27- 3 28- 2 29- 1 30 FIELD HOCKEY GAME

31

Field Hockey- Exclude Sundays. 1 unit for each day beginning with classes, 1 unit each day classes are not in session in the week of the 1st scheduled contest, 2 units for other days 17.02.11

End of Year MeetingsEnd of Year Meetings

Schedule to meet with Compliance:Schedule to meet with Compliance:– Drug Testing FormsDrug Testing Forms– Student Athlete Exit SurveyStudent Athlete Exit Survey

Recruiting AuditsRecruiting Audits– Contacts Contacts – EvaluationsEvaluations– Telephone callsTelephone calls– PSA’s FoldersPSA’s Folders

Questions ?Questions ?