co-funded by the european union - vet toolbox

Co-funded by the European Union

RELEVANT SKILLS FOR ALL

Promoting demand-driven and inclusive VET and skills development

Delegation Agreement: DCI-HUM/2017/387-071Enabel Reference: BEL160611T

ANNUAL REPORTYear 2

1.10.2018 - 30.09.2019

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VET Toolbox - Annual Report 2 DCI-HUM/2017/387-071VET Toolbox - Annual Report 2 DCI-HUM/2017/387-071

ABBREVIATIONS

AFD Agence Française de Développement

BC BritishCouncil

BMZ BundesministeriumfürwirtschaftlicheZusammenarbeitundEntwicklung

CfP CallforProposals

DEVCO Directorate-GeneralforInternationalCooperationandDevelopment

(European’sCommission)

DCI DevelopmentCooperationInstrument

EAC ExpertAdvisoryCommittee

EC EuropeanCommission

EU (D) EuropeanUnion(Delegation)

(EU) MS (EU)MemberStates

Enabel BelgianDevelopmentAgency(formerBTC)

ETF EuropeanTrainingFoundation

GIZ DeutscheGesellschaftfürInternationaleZusammenarbeit

IDP's Internallydisplacedpeople(IDP's)

ILO InternationalLabourOrganisation

KEN KnowledgeExchangeNetwork

LuxDev LuxembourgDevelopmentCooperationAgency

N/A Notapplicable

NEETS NotinEducation,EmploymentorTraining

OMC OperationalManagementCommittee Composed of the Liaison Officers and Coordination Hub members

PEFOP Plateformed’ExpertiseenFormationProfessionnelle

PAGoDA-Co PillarAssessedGrantorDelegationAgreement-Codelegation

PMU ProjectManagementUnit In the contract documents the coordinating team, hosted at Enabel is called Project Management Unit (PMU). On the first Steering Committee in December 2017, it was decided to rename the PMU into Coordination Hub.

POM ProjectOperationalManual This manual compiles the standard operational procedures intended at providing the Coordination Hub and all implementing partners with guidance and regulation for implementation of the VET Toolbox project. The POM translates contractual documents into more detailed guidelines. It fills gaps and defines responsibilities.

PPP PublicPrivatePartnership

PRAG Proceduresandpracticalguide(fromtheEuropeanCommission)

TVET TechnicalandVocationalEducationandTraining(seealsoVET)

SC SteeringCommittee The intervention is guided by a Steering Committee composed of the four delegated agencies and DG-DEVCO and AFD as non-voting partner. The Steering Committee is the political and strategic body of the project. A Steering Committee (SC) shall be set up to guide and validate the overall direction and policy of the Project in all its components and ensure an adequate co-ordination between all organisations involved. The SC shall meet twice a year, once in the premises of DG DEVCO and once at the premises of one of the participating bilateral agencies. The EU will co-chair the SC together with the Lead Agency.

VET VocationalEducationandTraining

ABBREVIATIONS

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TABLE OF CONTENT1 INTRODUCTION TO THE PROJECT 5

1.1Interventionform 6 1.2Reportstructureandflow 8

2 EXECUTIVE SUMMARY 9 2.1Specificobjective 10 2.2Actionsandoutcome 12 2.3RiskManagement 14 2.4Finance 15 2.5Communication 15 2.6Lessonslearntyear2 15 2.7Orientationsyear3 16 3 LOOKING BACK AT YEAR 2 17 3.1Progresstowardsachievingobjectivesyear2 19 3.2Statusupdateactivitiesyear2 45 3.3Resourcesandbudgetyear2 48 3.4Riskmanagementyear2 50 3.5Communicationyear2 56

4. MANAGEMENT, COORDINATION AND CONTROL 58

5. QUALITY AND SUSTAINABILITY 61

6. LOOKING AHEAD AT YEAR 3 64 6.1Resultstobedeliveredinyear3 65 6.2Activitiesyear3 68 6.3Resourcesandbudgetyear3 70 6.4Riskmanagementyear3 71 6.5Communicationyear3 71

7. LESSONS LEARNT YEAR 2 AND ORIENTATIONS YEAR 3 73

8. ANNEXES 78

8.1Policyandprogrammecontext 79 8.2Logicalframeworkmatrix 80 8.3Resultsversusresultareas 85 8.4Detailsinterventionsyear1and2 90 8.5Resultssurvey1and2 110 8.6Hackathonsurvey 114 8.7DecisionsSteeringCommittee 115 8.8Riskmanagement 117

1. INTRODUCTION TO THE PROJECT

Anabahati Mlay, Coordinator for the Female Future Programme at the Association of Tanzania Employers, during a VET Toolbox action on labour market analysis implemented by British Council in Tanzania in August 2019

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1.1. Intervention form

Title of the action

Code of the action

Location

Total budget

Donor

Period of the Financing Agreement (if applicable)

Type of Contract (ref.)

Partners

Signature Date

Duration of implementation of the action

Period of implementation of the action

Target groups (direct beneficiaries)

VETToolbox,afacilitypromotinginclusivedemanddrivenVET&skillsdevelopment

DCI-HUM/2017/387-071

Multi-country

EU:15.000.000EURBMZ:500.000EUR(willbeusedbyGIZonly)Others:/ Total:15.500.000EUR

EuropeanUnion(DCI)andBMZ

N/A

Co-DelegationAgreement(PAGoDA-Co-2016)

Enabel,BritishCouncil,GIZ,LuxDevandAFD

22/09/2017

60months

23/09/2017–22/09/2022(GIZwillenditsimplementationby31/12/2020)

•Government,publicinterestexpressedbyministerialdepart-ments,nationalvocationaltrainingauthoritiesandfunds,qualityassuranceorganisationsresponsibleforlearnerassessmentandexamination,publicVETorganisationsandVETcentres;

•Employers/businessinterestexpressedbynational,regionalandsectorialbusinessandprofessionalassociations,nationalandinter-nationalenterprises,privateVETorganisationsandVETcentres;

•Socialpartners(suchastradeunionsandotherrelevantcivilsocietyorganizations)representingtargetgroupsofVETsuchasVETtrainees,schoolleaversanddropouts,Youthnotinemployment,educationortraining(NEETS),jobseekers,underemployed,poorlyskilledworkers.

VET Toolbox - Annual Report 2 DCI-HUM/2017/387-071

Overall objective global (impact)

Specific objective (outcome)

Results (outputs) 4 result areas

Period covered by the report

ToimprovetheeffectivenessofVETreformssothattheyaremoredemand-drivenandresponsivetolabourmarketneedsandprovideincreasedaccessto(self-)employment,includingfordisadvantagedgroups.

ProvidingpartnercountrieswithEU(ECorEUmemberstate)VETprogrammeswithknow-how,toolsandadviceinordertoimprovethelabourmarketresponsivenessofVETreforms,strategiesandactionplans,therebyalsoenablingtheorientationtowardstheinclusionofdisadvantagedgroupsandmostvulnerablepeople.

R1:ToolsandadviceforVETsystem-andlabourmarketanalysisareprovidedtoassistlocalstakeholderstoimproveevidence-basedVETprogrammingandserveasbasisforinformedstrategicdecisionsinresponsetodemographics,economicdevelopmentandlabourmarketneeds.

R2:ToolsandadvicenecessarytoputinplacesustainablemechanismsofconsultationandactiveparticipationoftheprivatesectorinVETaredevelopedanddelivered.

R3:LocalstakeholdersarecapacitatedinpromotinginclusiveVETtrainingfortheformalandinformalsector.

R4:MethodologiesandapproachestosupporttheintegrationofdisadvantagedgroupsintoVETlearningandintothelabourmarket are piloted.

01.10.2018–30.09.2019

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1.2. Report structure and flow ThisreportcoversVETToolbox’syear2:October1st2018tillSeptember30th2019.Itprovidesanoverviewoftheprogressinyear2aswellastheplanningforyear3.

Coreprocesses

1.EXPERTISE

•Targetedshort-termdemand-driventechnicalexpertise •Expertisecoversallinterventionsdevelopedunderresult areas 1, 2 and 3. Theseactionsallfollowasimilarworkflow.

2.GRANTS

•Grantfundingforinitiativesthatpromoteinclusionofvulnerablegroupsintheformal andinformallabourmarketthroughVET •Thegrantsareallprojectsdevelopedunderresult area 4 (callforproposals).

3.KNOWLEDGE

•Sharingknowledgeandtoolsthroughnetworking,dialogueandofferingadigitalplatform •Theactionscoveringknowledge(includingtools)developmentandsharingarea horizontallineofaction,under result areas 1, 2 and 3.

Result areas 1-4

Result area 1: ‘ToolsandadviceforVETsystemandlabourmarketanalysisareprovidedtoassistlocalstakeholderstoimproveevidence-based VET programmingandserveasbasisforinformedstrategicdecisionsinresponsetodemographics,economicdevelopmentandlabourmarketneeds.’Result 2: ‘Tools and advice necessary to put in place sustainable mechanisms of consultation and active participation of the private sector in VET are developed and delivered.’Result 3: ‘Local stakeholders are capacitated in promoting inclusive VET training for the formal and informal sector.’Result 4: ‘Methodologies and approaches to support the integration of disadvantaged groups into VET learning and into the labour market are piloted.’(throughgrants)

2. EXECUTIVE SUMMARY

Herbert Byaruhanga, Chairperson of the Toursim Sector Skills Council in UgandaRequester n°3, implemented by Enabel and British Council in Kampala in June 2019

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Status of the project: ongoing, no major concerns WhilelargestpartofthefirstyearoftheVETToolboxprojectwasdedicatedtolayingsolidfounda-

tionsforthecollaborationbetweentheagencies,inyear2theprojectcouldfocusfullyontheeffec-tiveandefficientexecutionofitscoretasks.Bothwithregardtoreachingthespecificobjectiveand

theobjectivesrelatedtotheresultareas,nomajorconcernsarise.

2.1 Specific objective

‘To provide partner countries with know-how, tools and advice in order to improve the labour market responsiveness of VET reforms, strategies and action plans, in particular the ones supported by the EU (EC and EU Member States), thereby also enabling the orientation towards an inclusion of disadvan-taged groups.’

Theindicatorthatwassettomeasurethisdesiredimpactliesinthebeneficiaryresponsestothesur-veys1:‘70% of activities show that on average 70% of the beneficiaries indicate results on this.’ Survey results• Survey 1(immediatelyaftertheaction): o91%ofrespondentswassatisfiedtoverysatisfiedwiththesupportprovided. o99%feltthecontentoftheactivityisvaluable/relevantfortheirjob.• Survey 22(approximately6monthsaftertheaction): Atorganisationallevel: oTowhatextenthaswhatyouwereprovidedwithintheVETToolboxactivityledto changes in involvement of your organisation in VET and labour market activities?91%indicates‘somewhat’(score3/4)to‘quitesome‘(score4/4). oTowhatextenthavethechangesinyourorganisations’involvementled to actual changes in the actions of your organisation?91%indicates‘somewhat’to‘quitesome’. oTowhatextentdoyoufeelthatwhatyoulearnedthroughtheVETToolboxactivityhasbe comepartofthehabitsandroutinesofyourorganisation(i.e.sustainablechanges)?91% indicates‘somewhat’to‘quitesome’. Atapersonallevel: oIhaveseenanimpact after applying what I learnedthroughtheToolboxactivity.97% indicates‘somewhat’to‘quitesome’.

1TwosurveysareconductedafteraVETToolboxinterventiontogetthebeneficiaries’feedback.Thefirstoneisconduc-tedonthelastdayoftheintervention.Thesecondoneapproximately6monthsafterthefirstoneandbothareprocessedanonymously.2Importanttonoticethat-althoughtheresponserateforsurvey1ishighwith73%-theresponserateforsurvey2isratherlowincomparison(36%).Inaddition,theresultsforonlytwosupportactionsareavailableinyear2.

The survey 1 results(immediatelyaftertheintervention)indicatethatwithregardtorelevanceandsatisfactionofthebeneficiaries immediatelyafterthe intervention,VETToolbox’stechnicalsupportexceedsexpectations.Theresults of survey 2 (approximately6monthsafterthefirstsurvey)thatareavailableatthemomentaretoolimitedtodrawanyconclusions.Thissituationwillimproveinyear3whenmoredataisavailable.Formoredetailedsurveyresultsandadditionalinformationonthesur-veys,pleaseseefootnote1and2,annex8.5andtheriskmanagementsectionbelow.

Strategic decisionsTheVETToolboxhascontributed to strategic decisionsatdifferentlevelsindifferentways.Althoughitisdifficulttoknowwhatultimatelyinfluencedstrategicdecisions(asseveralfactorsarealwaysatplay),theprojectdoessowseedsofchangewithstrategicdecision-makersthroughrequiringsupportandideallyparticipationintheactions(includingseminars)fromthepolicylevel.

Forexample3:•InUganda,followingthefurtherbuild-upoftheTourism&HospitalitysectorsskillscouncilwithVETToolboxsupport(Enabel-BritishCounciljointimplementationMay-August2019),alegislativeactwassupportedtoenhanceskilledlabourforceinthetourismandhospitalitysector.•Quotesfromsurvey24 aftertheVietnam007request,BritishCouncil fortheVietnamVocationalEducation&TrainingAccreditationAgency:

o Through the evaluation results of the «external evaluation» team, the school sees more clearly the vision of the school’s mission in the future. o Impact? The change in the perception of leaders and staff of the school.

Evidence-based VET reformWithregardtocontributingtoevidence-based VET reform,onesupportinterventioninTanzaniastandsout.FromJunetoAugust2019BritishCouncilhelpedtobuildthecapacityofthestafffromtheTanza-nianMinistryofEducationandtheVocationalEducationandTrainingAuthoritywithregardtoLabourMarketAnalysis.Apartfromthisactionthatfocussedspecificallyoncapacitybuildinginthisregard,workinginanevidence-basedwayrunslikeathreadthroughalloftheinterventions.E.g.toprovidetailormadeadviceonPublicPrivatePartnershipinVETitisindispensabletofirstensurereliablelabourmarketinfo.ThisquotefromoneoftheparticipantsofthejointUgandaEnabel-BritishCouncilimple-mentationontheTourismSectorSkillsCouncilinUganda,alsoconfirmsthisstatement:

• This workshop has helped us to know which are the employable skills that we really need in the tourism sector. (Nicholas Kalyango, General Manager of the Uganda Association of Travel Agents)

3Formoreexamplespleaseseechapter3.4Forthesurveysanonymityisguaranteedtocreateasafeenvironmentfortherespondentstobetrulyopenin sharingtheirviews.

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Capacity building VETToolboxinterventionsprovidebothadviceandtraining(oftencombined),thusraisingtheknowledgeandbuildingthecapacityoftheparticipants(seegraphbelow).

Theseeffortswerewellreceivedasseveraloftheparticipantsexpressinthefollowingquotes. •LuxDevworkshoponmanagementofVETinstitutionsinVietnamThis training is so interesting and useful for managers. Especially, we were exposed to many different management styles. That provides us more knowledge for our current and future managerial work. (NguyenThiTuyetThanh,DirectorofBacCommunityCollege) •JointEnabel-BritishCouncilexpertinterventioninsupportoftheTourismSectorSkillsCouncil inUgandaIt has been a very fantastic training because first of all we have learned how to make an action plan. (LilianKamusiime,Vice-chairofUgandaSafariGuidesAssociation) •BritishCouncilexpertinterventioninsupportoftheVietnamVocationalEducation&Training AccreditationAgencyFrom the project we have learned many new knowledge, new ideas to apply effectively in VET.

2.2 Actions and outcomeTheactionsrelatedtoresultsareas1,2,3and4arediscussedunderExpertise,GrantsandKnowledge.

A. EXPERTISE

From23submittedrequests16focusonactiveprivatesectorinvolvementinVET(resultarea2),4onlabourmarketanalysis(resultarea1)and3requestsareinresultarea3oninclusioninVET.VETTool-boxworksinademand-drivenway,sotheseresultsclearlyreflectPublic-PrivatePartnership(PPP)isapriorityinterestfortherequesters.ApartfromthetechnicalassistanceonPPPfollowingtheincomingrequests,theVETToolboxhasalsoprovidedsupportonPPPsthroughseminars,KnowledgeExchangeNetworkactivities,throughfreeaccesstools,aswellasthroughgrantfunding.

• Year 2 has been a very fruitful year in this area. The project has reached cruising speed, and

implementationandcollaborationarerunningsmoothly.Somedelaysoccurredinyear1becausethe

projectexecutionprocessesandcollaborationmodalitiestookmoretimethananticipatedtosetup.

Thesubsequentdelayinreachingthesettargetforthetechnicalassistanceinterventionshasalready

beenpartially made up for in year 2andtheprojectstrivestobeon target by the end of year 3.

• TheVETToolboxprojectworksinademand-drivenway.MostrequestscominginareunderResult

area2(PPP)asanticipated.

B. REGIONAL SEMINARS

Inyear2(18-20thJune2019,Kenya)aregionalseminartitled“ImprovingqualitymanagementinTVETsystemsforthesuccessfultraining-to-employmenttransitionofAfrica’syouth”wasco-organisedbyLuxDevfortheVETToolbox,togetherwiththeInstitut international de planification de l’éducation-Pôle de Dakar and the Institut de la Francophonie pour l’éducation et la formation.ThissecondworkshopofPEFOP-IFEF-LuxDevbuiltuponthelessonslearntfromthefirstregionalexchangeworkshopofthiskind,heldinDakarinMarch2018,onpublic-privatepartnerships.Around125stakeholders-officialsfrompublicandprivatesectors(ministriesofeducation,chambers)nexttodirectorsofpublic/privatevocationaltrainingcentres–participatedfrom31African(bothFrenchandEnglishspeaking)countries.Cross-reflectionsandsharedexperienceswerecommittedtoathematicreportwhichwillbeaddedtotheactivitydescriptiononthewebsiteinthefirsthalfofyear3.

Quotesfromparticipants:

• The last session on how to get feedback from students who leave the system: the app is very interes-ting concept and we will try to implement in Mauritius.(DhirujsingRamluggun,HeadoftrainingBu-sinessMauritus)• When we train people, we have to give them the capacity to start their own businesses. But it is also important that they have some experience before starting their businesses, and to do that they need jobs in existing compagnies, this is why we need to work with these compagnies.(KhadidiaSidibeN'Diaye,Ministryofeducation,Coted'Ivoire)

BringingthetotaltotwoVETToolboxregionalseminars,doublingtheyear1+2targetofoneregionalseminar.

C. TWINNING

OurfirsttwinningofinstitutionswassetupinYear2byBritishCouncilbetweentheUKandVietnam,

Evidence-basedPolicyMaking

PrivateSectorInvolvement

Inclusiveness

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andwillbeexecutedinyear3.ItfocussesonqualityassuranceandparticipationoftheprivatesectorinVET.LuxDevisexploringatwinninginSenegalinyear3focussingonPublicPrivatePartnershipinVET.

D. GRANTS

• Thegrantseachtargetspecificvulnerablegroups(intotal4150persons,below35yearsofage)i.a

women at risk of exploitation, NEETs, personswithmental and/or physical disabilities, Internally

displacedpeople (IDP's), youth from rural areas, youthexposed to criminality. 40% is affectedby

severalofthesecircumstancesatthesametime.

• Thefocusforthesegrantsis‘innovationininclusioninVET’.

• Thegrantprocedurehasprovenquite challenging in termsof administrationandprocessing, but

hasbeensuccessfulandcorrectlyexecuted.Thedelay in thedeliveranceof theFrenchversionof

thePRAG,theunexpectedlyhighnumberofover400proposalssubmitted(thankstoaveryfruitful

communicationcampaignandsupportstrategy)andsomeissueswiththecontractedassessorswere

themainreasonsthattheCoordinationHubwasnotabletokeeptothetimingithadoriginallyset

itself.

• Fourgrants(outof10orpotentially11)weresignedbeforetheendofyear2thoughandsixarein

thecontractualprocessofsignature.Thefollow-upsteps(i.e.start-upsupportmission,monitoring

missions,audits,back-officeforon-goingsupport)arewellplanned,sotheoveralltimingofthispart

oftheprojectisnotinjeopardy,norarethereconcernsonqualitysofar.

E. KNOWLEDGE: TOOLS

• Attheendofyear2,fourtoolshavebeendeliveredtotheCoordinationHubforlay-out(seeoverview

inchapter3).Afurtherthreetoolsareinthefinalstages,sonoconcernsinreachingtheoveralltarget

(9)thathasbeenset.TheHubtakesuptheroleofexternalsoundingboardfortheimplementing

partners,providingconstructivefeedbackonthetoolsbeforetheygetfinalized.

F. KNOWLEDGE: KEN ACTIVITIES

Sincegettingtheinterventions(includingtooldevelopment)andgrantsstartedupwasthefirstprio-rityinyear1,startingupknowledgeexchangeactivitieshadtotakeabackseat.Inyear2thisdelaywasmadeupfor.InsettinguptheKnowledgeExchangeNetwork(KEN),theOperationalManagement

2.4 Finance

Inthesecondactivityyearalmost2,4millioneuro6wasspend:75%onactivitiesand25%ongeneralmeans.Mainlyduetothedelaysinthegrantprocess,theexecutionratehasnotbeenreachedasplanned.After2yearstheexpenditureratehasreached23%.Forthethirdactivityyear(1stofOctober2019-30thSeptember2020)around3,5millioneuroisplanned,halfofthisamountbeingthefirstinstalmentsforthegrantcontracts.

2.5 Communication

Attractive,simpleandclearcommunicationisoneofVETToolbox’sstrongpoints.Inyear2thepromotionoftheCallforProposals,thedevelopmentofthewebsite,GDPRcompliance,communicationonthefini-shedinterventionsandtheKENeventswerethemainfocus.Thecommunicationofficersafeguards-andsupportstheagenciesin-thecorrectmentionoftheEUasco-financeroftheVETToolboxatalltimes.

6Figureexcl.7%remuneration5Theexerciseisbasedoninherentriskasperceivedbytheparticipantsbasedanonlinesurveyanddiscussions.

Committee(OMC)membersfirstfocussedondefiningwhatexactlytheaddedvalueoftheVETToolboxKENcouldbe,notwantingtooverlapwithexistinginitiatives.Thisaddedvalueliesinstrengtheningthecommunity,exchangingonexistingtoolsandmutuallearning.Subsequentlyseveralexchangeinitiativesweredeployedinyear2andareplannedforyear3.This3rdpillarisconsidered:ongoingwithoutmajorconcerns.

2.3 Risk Management

Inyear25afollow-upriskanalysisexercisewasexecutedwithinputfromtheOMCandSCmembers.Thefullresultsoftheexercisewillonlybeavailableatthebeginningofyear3,buttherescoringofthefirstriskanalysisandinformationonthemitigatingmeasurescanalreadybeshared.Ofthe14risksidentifiedinthepreviousexercise(year1),fivereappearedasmediumorhighrisks.Themainresultsoftheriskanalysisexerciseyear2areclusteredinmediumandhighinherentrisks.Foreachof theserisks,mitigatingmeasuresarealready inplace (andadditionalmeasuresareunderdiscussion)thatlowertheinherentrisktoaresidual risk that is acceptable to a degree for the Steering Committee members to confidently continue with the project. Foranoverviewoftheriskssee3.4RiskManagement.

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3. LOOKING BACK AT YEAR 2

Participants of a VET Toolbox workshop on management of training centres, implemented by LuxDev in Vietnam in November 2018

2.7 Orientations year 3 (seechapter7formoredetails)

1.ContinuetheprovisionoftheVETToolboxcoreservicesinanefficientandeffectiveway.2.Continuepromotionalactivitiestosecuretheinflowofneeds-basedrequests.Extraattentionisneededforresultarea3(inclusion).3.StartcapitalizingonM&Eefforts:nowthatmorepost-implementationdata/lessonsarebecomingavailable,putthelearningcyclefullyinplace.Focusmoreonmeasuringoutcomeandexpected impact.4.Ensureefficientimplementationofthegrantprojects.5.ContinueKENactivitiesfollowingtheneedsofthestakeholders.Focusonstrengtheningthecommunityandexchangingonexistingtoolsandmutuallearning.6.FurtherbrandVETToolboxasaqualitative,reliableandvalue-addingstakeholderininclusiveanddemand-drivenVETthatisopentonewopportunities.7.IntegratepossibleVETToolbox2intheexistingintervention.

2.6 Lessons learnt year 2

1.Thecollaborationbetweentheagenciesisbecomingsmootherandfaster.Amovementisnoticeabletowardsmorejointimplementation.2.Wearestillnotasquickasweoriginallythoughtwecouldbe.Ofcourse,qualityismoreimportantthanspeedandthesatisfactionrateseemstoconfirmthatposition.Still,severalmitigatingmeasureshavebeenputintoplace.3. Theset-upeffortsfortheinterventionscanseemoutofbalancewiththeshortdurationoftheactualintervention.Somemitigatingmeasureswereputintopractice.4.TheaddedvalueoftheKENhastobeverycleartomotivateboththeimplementingagenciesandpotentialparticipants.Theactivitiessofarhavebeensuccessful,mostlyinlightofbuildingastrongcommunityinthefieldofinclusiveanddemand-drivenVET.Sharedtooldevelopmentisnotapriority,sharingexistingtoolsis.5. •WithregardtoHR,dedicating25%oftheirtimetotheVETToolboxfortheliaisonofficerswasanunderestimationoftheworkload.•TheHubhasastrongneedforadministrativesupport.

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3.1. Progress towards achieving objectives

A. SPECIFIC OBJECTIVE

‘To provide partner countries with know-how, tools and advice in order to improve the labour market responsiveness of VET reforms, strategies and action plans, in particular the ones sup-ported by the EU (EC and EU Member States), thereby also enabling the orientation towards an inclusion of disadvantaged groups.’

Target:70%ofactivitiesshowthatonaverage70%ofthebeneficiariesindicateresultsonthis.Survey results • Survey 1(immediatelyaftertheaction): o99%feltthesupportinterventionaddressedcurrentnational/regional/local needs. o91%wassatisfiedtoverysatisfiedwiththesupportprovided. o99%feltthecontentoftheactivityisvaluable/relevantfortheirjob. • Survey 27(approximately6monthsaftertheaction): Atorganisationallevel: oTowhatextenthaswhatyouwereprovidedwithintheVETToolboxactivityled to changes in involvement of your organisation in VET and labour market activities?91%indicates‘somewhat’(score3/4)to‘quitesome‘(score4/4). oTowhatextenthavethechangesinyourorganisations’involvementled to actual changes in the actions of your organisation?91%indicates‘somewhat’ to‘quitesome’. oTowhatextenthaswhatyouwereprovidedwithintheVETToolboxactivity led to improved performance of your organisation?94%indicates‘somewhat’ to‘quitesome’. oTowhatextentdoyoufeelthatwhatyoulearnedthroughtheVETToolbox activityhasbecomepartofthehabitsandroutinesofyourorganisation (i.e. sustainable changes)?91%indicates‘somewhat’to‘quitesome’. Atapersonallevel: oTowhatextenthaveyoubeenabletoapply what you learned through the VET Toolbox activity in your job?87%appliesitalready.13%planstouseitlateron. oIhaveseenanimpact after applying what I learned throughtheToolbox activity.97%indicates‘somewhat’to‘quitesome’.

7Importanttonoticethat-althoughtheresponserateforsurvey1ishighwith73%-theresponserateforsurvey2islow.Inaddition,theresultsforonlytwosupportactionsareavailableinyear2.Formoreonthisissue,please,seethesectiononriskmanagement.

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oWhichimpact on your work? Especially: -Betterorganisationinmywork -Strongerrelationshipswithmycolleagueswithinthesameorganisation orotherorganisations -Increasedpersonalconfidence -Moreeffectivecooperationinmynetwork(relatedtoVET) oHaveyoubecomemore strongly involved with improving/developing VET? 94%indicates‘somewhat’to‘quitesome’.

The survey 1 resultsindicatethatwithregardtorelevanceandsatisfactionofthebeneficiariesimmediatelyaftertheinterventionVETToolbox’stechnicalsupportexceedsexpectations.Theresults of survey 2thatareavailableatthemomentare,ontheotherhand,toolimitedtodrawanyconclusions.Theycanbeanindicationthatthebeneficiaries’perceptionoftheimpactandchangebroughtaboutbytheVETToolbox’ssupportwillalsobesatisfactory.Inyear3,weshouldhaveaclearerviewonthelatter.Theconclusioncanalsobethatwecannotreachalargeenoughresponseratethroughthecurrentdatacollectionmethodofanonlinesurveyafter6months(withfollow-upcommunication)andthatweneedtochangetoadifferentmethodologye.g.astructuredinterview.Formoredetailedsurveyresultsandadditionalinformationonthesurveys,pleaseseefootnote1,annex8.5andtheriskmanagementsectionin3.4).

Strategic decisions TheVETToolboxhascontributed to strategic decisions atdifferentlevelsindifferentways.Althoughitisdifficulttoknowwhatultimatelyinfluencedstrategicdecisions(asseveralfactorsarealwaysatplay),theprojectdoessowseedsofchangewithstrategicdecision-makersthroughrequiringsupportandideallypolicylevelparticipationintheVETToolboxactions(includingsemi-nars).

Someexamples:•InUganda,followingthefurtherbuild-upofthesectorsskillscouncilwithVETToolboxsupport(Enabel-BritishCounciljointimplementationMay-August2019),alegislativeactwassupportedtoenhanceskilledlabourforceinthetourismandhospitalitysector.• For a long time, the school has not focused on training associated with businesses. After stu-dying from the project, the school has invited enterprises to participate in formulate and assess the vocational training programs; invite enterprises to participate in the graduation and closing ceremonies and recruit immediately. Therefore, the training program is improved, students have jobs after graduation.(Quotefromsurvey2aftertheVietnam007request,BritishCouncilfortheVietnamVocationalEducation&TrainingAccreditationAgency)•InVietnam,followingtheBacKanmanagementofVTCtraining(LuxDev-ILOjointimplemen-tationNovember2018),auniformvirtualtoolestablishedthroughSkolkovoandsupportedbyMOLISAisnownationallyusedinallVietnameseVocationalColleges.

•InPakistanVETToolboxhelpedwiththepracticaltranslationofthenewApprenticeshipLawintoconcreteactions.(BritishCouncilimplementation,October2018toJanuary2019)•InGhana,theGovernmentsignedanMoUwithVolkswagenandToyotaanddecidedtoestablishVETforCar-Mechatronics.TosupportthatgovernmentdecisionVETToolboxprovidedassistancetodevelopthecurriculumforCar-Mechatronics.(GIZimplementationSeptembertoNovember2018)

Evidence-based VET reform Withregardtocontributingtoevidence-based VET reform,onesupportinterventionstandsout:fromJunetoAugust2019BritishCouncilhelpedtobuildthecapacityofthestafffromtheTanzanianMinistryofEducationandtheVocationalEducationandTrainingAuthoritywithregardtoLabourMarketAnalysis.Apartfromthisactionthatfocussedspecificallyoncapacitybuildinginthisregard,workinginanevidence-basedwayrunslikeathreadthroughalloftheinterventions.E.g.toprovidetailormadeadviceonPublicPrivatePartnershipinVETfirstensuringreliablelabourmarketinfoisindispensable.ThisquotefromoneoftheparticipantsofthejointUgandaEnabel-BritishCouncilimplementationontheTourismSectorSkillsCouncilinUganda,confirmsthisstatement:

• This workshop has helped us to know which are the employable skills that we really need in the tourism sector.(NicholasKalyango,GeneralManageroftheUgandaAssociationof TravelAgents)

Capacity buildingVETToolboxinterventionsprovidebothadviceandtraining(oftencombined),thusraisingtheknowledgeandbuildingthecapacityoftheparticipants(seegraphbelow).

Evidence-basedPolicyMaking

PrivateSectorInvolvement

Inclusiveness

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Some quotes from beneficiaries:

Joint Enabel-British Council expert intervention in support of the Tourism Sector Skills Council in Uganda

• It has been a very fantastic training because first of all we have learned how to make an action plan.(LilianKamusiime,Vice-chairofUgandaSafariGuidesAssociation)• For the last past three years, we failed to start up our Sector Skills Council because we did not have the expertise in managing it. With the new VET Toolbox that you brought we hope we can be able to establish our Tourism Sector Skills Council. (KiizaHarriet,TourismOfficer-MinistryofTourisminUganda)

LuxDev workshop on management of VET institutions in Vietnam

• This training is so interesting and useful for managers. Especially, we were exposed to many diffe-rent management styles. That provides us more knowledge for our current and future managerial work. (NguyenThiTuyetThanh,DirectorofBacCommunityCollege)

GIZ expert intervention on building capacities in VET in Ghana.

• This workshop allowed me to interact with the industry and to understand what are their needs, which is very important so I can give practical examples to my trainees. (SedTheodoreKwaziDzoko-to,HeadofDepartmentofMechanicalEngineeringfromtheHoUniversityinGhana)

B. RESULTS 1-4: OUTPUT/ACTIVITIES

Expertise

Severalofthekeyperformanceindicatorsrelatingtotherequestsexceededexpectationsandcouldhavebeenmoreambitious.E.g.thenumberofcountries133%(8againstthetargetof6),thenumberofbeneficiaries168%(1461againstthetargetof870),thenumberofpublicorganisations495%(431againstthetargetof87)andthenumberofprivateorganisations1217%(353againstthetargetof29).

Regardingtheimplementationoftherequestssomedelaysincurredinyear1though,sincethefocuswasontheset-upoftheproject(e.g.projectexecutionprocessesandcollaborationmodalities)whichhastakenmoretimethananticipated.Thedelayinreachingthesettargetforthetechnicalassistanceinterventionshasalreadybeenpartiallymadeupforinyear2(numberofcompletedandtransferredrequestsstandat90%),beingonfullscheduletoreachallitstargetsbytheendofyearthree.Foradditionalinformationrelatedtothetargetyear5see8.3Resultsversusresultareas.

Withregardtothespreadofthenumberofrequestscompletedoverthethreesupportareas,wenoticeanimbalancethatis–fornow–largerthananticipated8.

•Thetargetsofsupportarea1and2areachievedregardingthenumberofrequestsreceivedandtransferredbutwithminordelaysinimplementation.•However,forsupportarea3(inclusioninVET),thetargetedresultsarepartlyunachieved9. Thisisbecausetherequestsoperateinademand-drivenway.Forareathree,theVETToolboxhasreceivedashortageofrequestsby50%.Thissituationshouldbeobservedandconsideredinyear3.Someextrapromotioncanbemadeforrequestsinthisarea.Ifstillnoadditionalrequestscomein,thebudgetonthiscanbereallocatedfollowingthedemand.Additionallyforthisarea3,theunachievedtargetsofexpertdays,numberofbeneficiariesandnumberofprivateorganisationsdonotrepresentaprobleminthemselves,becausetheyaredirectlylinkedtothenumberofrequestsreceivedandwillverylikelybereachedassoonasthenumberofrequestsincreases.•Withregardtothegeographicalspreadinyear2: oAsia:3interventions(1inPakistanand2inVietnam) oAfrica:10interventions(1inSenegal,1inMali,2inUganda,4inGhana,1inBotswana and1inTanzania)

8VETToolbox’s3resultareas:area1-VETsystemandlabourmarketanalysis;area2-SustainablemechanismsofconsultationandactiveparticipationoftheprivatesectorinVET;area3-PromotinginclusiveVETfortheformalandinformalsector.9The5yeartargetforcompletedrequestsis79,ofwhich17inresultarea1,45inresultarea2andarea17inresultarea3.Attheendofyear2wehave2inresultarea1,10inarea2and1inarea3.

24 | 25 |


•Asfarasthespreadoftheimplementationovertheagenciesisconcernedinyear2:3implementationsweredonebyLucDev,4byBritishCouncil,4byGIZand2werejointinterventionEnabel&BritishCouncilandBritishCouncil&GIZ.

Someexamplesoffeedbackfromsurvey2fromtheBritishCouncilexpertinterventioninsupportoftheVietnamVocationalEducation&TrainingAccreditationAgency:

• Through the project, I realized the importance of Quality Assurance. Since then, I have advis(ed) the School-board to make plans to overcome the limitations as well as promote the existing strengths of the school.• The school has built some processes and tools about quality assurance.• The project has contributed positively on private enterprise in vocational education and training activities: vocational guidance, training, enrolment, recruitment ....

Analysis of the expertise requests

Thematrix on requests belowgives anoverviewof all interventions spreadover the result areas: (1)VETsystemandlabourmarketanalysis(LMA),(2)activeparticipationoftheprivatesectorinVETand(3)inclusiveVETfortheformalandinformalsector.

From23submittedrequests,16focusonactiveprivate sector involvement in VET.Thisincomparisonto 4 submitted requests in area one on labour market analysis and 3 requests in area three oninclusion in VET.Theseresults - that reflect thedemand-drivennatureof theVETToolbox-clearlyshowthatPublic-PrivatePartnership(PPP)inthebroadsenseisapriorityinterestfortherequesters.Theysignalthatactionisrequiredfromtheirperspectivetobettermatchthesupplywiththedemandside,whileavoidingmissinglinkagestotheworldofwork.VETToolboxsupportinthisfieldisfillingagapandrespondingtoaclearneed.ApartfromthetechnicalassistanceonPPP,theVETToolboxhasalsoprovidedsupportonPPPsthroughseminars(attheregionalandlocallevelinSub-SaharanAfricaandSoutheastAsia),organisingVETToolboxKnowledgeExchangeNetwork(KEN)activities(e.g.expertPPP-KENmeeting),throughtoolsthatarefreelyavailabletoallthroughthewebsite,aswellasthroughgrantfundingofdevelopmentprojectsonVETandinclusivenesswithastrongfocusonprivatesectorengagementandschool-to-worktransition.

Whenfocussingonthe 16 requests in private sector involvement,acloserlookrevealsthat:• 5 incoming requests fromSenegal,Mali,Vietnam(2x)andColombiaseekedadviceontheman-

agement of training centres.Here,supportwasrequestedtowardssharinggoodmanagement

practices,recommendingevaluationtoolsandbenchmarkingstrategies,workingondiagnose

ofgovernanceneeds,provingrecommendationsonsmoothschool-to-worktransitionofgradu-

atesandonautonomyofVETcolleges,aswellasonhowtoimprovetheeffectiveparticipation

oftheprivatesectorinalltrainingstepsandthetransformationtocompetency-basedtraining.

• The same number of requests(5)fromTogo,Burundi,SenegalandUganda(2x)revolvedaround

strengthening public-private partnerships.Forinstance,issuesweretackledonimprovingso-

cialdialogue,operationalisation,skillsqualifications,sectoralapproaches,reformprocessesto

achieveahigherandbetterinvolvementoftheprivatesectoraswellasrefiningorganisational

structures ofsectorskillscouncils.

• Inaddition, 3 countries requested support in specific areas related to PPPs,whichare legal

frameworksupportonapprenticeshipsinPakistan,anaccreditationprocessinUganda,aswell

asoccupationalprofilesandskillsneedsanticipationfromtheprivatesectorperspectiveinDR

Congo.

• Anotherfieldforwhich3 incoming requestswereprocessedwasbasedoncurriculum devel-

opment and career guidanceinGhana(3x)tobuildcapacityinrevisinganddevelopingcompe-

tency-basedcurricula,presentingassessmenttoolsinlinewiththelabourmarketrequirements,

sharingsuccessfulcareerguidancetools,buildingcapacitiesforcareercounsellorsoneffective

toolsandinstrumentsofcareercounsellingandhow-tobestreachouttotheprivatesector.

16 REQUESTS IN PRIVATE SECTOR INVOLVEMENT

31%

19%14%

19%

6%

6%

6%Management of training centres (5 requests)

Public Private Partnerships (3 requests)

Organisational development (2 requests)

Curriculum development Ghana (3 requests)

Legal framework (1 request)

Accreditation (1 request)

Occupational profiles and skills needsanticipation (1 request)

26 | 27 |


• The 4 submitted requests for the first support area (LMA) focussedon a rapid labourmarket

assessmentinBotswanaandSudan.Inthisregard,twovalue-chains(tourismandlivestock)were

assessed,guidancegivenon strengtheningVET sub-sectors, identifyingandanalysingemerging

trades in the localmarketwhich are not yet covered and recognized by the existing curricula

and training services. In Tanzania trainingwasprovided tobuild capacitieson theanalysis and

applicationoflabourmarketanalysisandtodevelopasectorplanningtool.WhereasinNigeriathe

VETToolboxfacilitatedtheinvolvementofemployersandeducationauthoritiesinVETplanning

andresourcingusinglabourmarketinformation(LMI).

• As for the third support area on inclusion in VET, 3 requests focused on improving VET for

vulnerablegroupsinGhana,NigeriaandTanzania.Here,advicewasgivenonhowtocontextualize

internationalbestpracticestothelocalcasewiththeobjectivetoachievegreatergenderequality

andinclusionofpersonswithdisabilities,todevelopatrainingmanualongenderanddisability

mainstreamingforTVETInstitutionsandprovidingtrainingtoVETstaff.Twotargetedbothgender

anddisabilityissues.Onefocussedspecificallyongender.

VET SYSTEM AND LABOUR MARKET ANALYSES

Titre du graphique

Rapid labour market assessment (2 requests)

Capacity building on LMA (1 request)

LMI to involve employers and government in VETplanning (1 request)

INCLUSION IN VET

Titre du graphique

Inclusion in VET through gender equality and disability(2 requests)Inclusion in VET through gender equality (1 request)

28 | 29 |


30 | 31 |


Regional Seminars

TheVETToolboxregionalseminarscontributetothelearningagendaoftheVETToolboxandallowshowcasingofgoodpracticesandtools.

Inyear2(18-20thJune2019,Kenya)aregionalseminartitled“ImprovingqualitymanagementinTVETsystemsforthesuccessfultraining-to-employmenttransitionofAfrica’syouth”wasorganisedbyLuxDevfortheVETToolbox,togetherwiththe Institut international de planification de l’éducation-Pôle de Dakar and the Institut de la Francophonie pour l’éducation et la formation. ThissecondworkshopofPEFOP-IFEF-LuxDevbuiltuponthelessonslearntfromthefirstregionalexchangeworkshopofthiskind,heldinDakarinMarch2018,onpublic-privatepartnerships.Around125stakeholders-officialsfrompublicandprivatesectors(ministriesofeducation,chambers)nexttodirectorsofpublic/privatevocationaltrainingcentres–participatedfrom31African(bothFrenchandEnglishspeaking)countries.Cross-reflectionsandsharedexperienceswerecommittedtoathematicreportwhichwillbeaddedtotheactivitydescriptiononthewebsiteatthebeginningofyear3.

TheNairobiregionalworkshopfocusedonthequalityofmanagementandthemanagementofqualityinTVETsystemsforthesuccessfultraining-to-employmenttransitionofAfrica’syouth.Itwasorganizedduring3daysaroundthreecrucialthematicareasforwhichthecontinentcontinuestoseekoutthebeststrategies:

•certificationmechanismsthatcaterforallformsofvocationaltrainingandskillsacquisition•enhancingtheperformanceofvocationaltrainingcenters(VTCs),specificallymeasuredagainstlearners’workplaceintegrationandtheimprovementofcorporatecompetitivity•monitoringthetraining-to-worktransitionofyouthtomaketheprovisionoftrainingmore relevant.

Quotesfromparticipants:

• The last session on how to get feedback from students who leave the system: the app is very interesting concept and we will try to implement in Mauritius.(DhirujsingRamluggun,HeadoftrainingBusinessMauritus)• When we train people, we have to give them the capacity to start their own businesses. But it is also important that they have some experience before starting their businesses, and to do that they need jobs in existing compagnies, this is why we need to work with these compagnies. (KhadidiaSidibeN’Diaye,Ministryofeducation,Coted’Ivoire)

BringingthetotaltotwoVETToolboxregionalseminars,doublingtheyear1+2targetofoneregional seminar.

32 | 33 |


Twinning

TheVETToolboxtwinningsareaformoflongertermmentoringbetweenoneormoreorganisationswithextensiveexperience,withoneormoreorganisationsthatarelessexperiencedinsometopicsrelatedtoinclusiveanddemand-drivenVET.TheToolboxcanofferamaximumof9months(inadditiontotheset-uptime)ofsupporttosolidifythespecialpartnershipthathasnoenddateinitself.OurfirsttwinningwassetupinYear2betweentheUKandVietnam,andwillbeexecutedinyear3.ItfocussesonqualityassuranceandparticipationoftheprivatesectorinVET.

Grants

TheVETToolboxlaunchedacallforproposalsoninnovative,inclusiveinitiativesandtoolsthatcontributetofacilitatingaccesstotheformalandinformallabourmarketfordisadvantagedandvulnerablegroupsthroughimprovedemployabilityandvocationaleducationandtraining.Toensurenationalownershipandsustainabilityoftheaction,theleadapplicanthadtoactwithatleastoneco-applicantandatleast1applicant(leadapplicantand/orco-applicant(s))hadtobelegallyestablishedandregisteredinthecountryinwhichtheactiontakesplace.Leadapplicantshadtobeanon-stateactorandnon-profitmakingactor.Thisincludedinstitutionssuchasnon-governmentalnon-profitorganisations,community-basedorganisations,private-sectornon-profitagenciesandnetworksthereofatlocal,national,regionalandinternationallevel.Fourprioritieswereputforward:Access,Completion,TransitionandContinuouslearningattheworkplace.

Toensuremaximumparticipationofinterestingpotentialbeneficiaries,alow-thresholdattractivecommunicationcampaignwassetupinbothFrenchandEnglishincludingashortanimationfilm.ThecampaignwascomplementedwithwebinarsandupdatedQ&Ainbothlanguages.Thankstotheseeffortsnolessthan426proposalsweresenttous.Subsequently,apre-selectionroundtoassessthese426receivedconceptnotestookplace,ofwhich48applicantswereinvitedtosubmitafullproposal.45submittedafullproposal.Asaresult,ashortlistof10wasselected.Thestatusofthegrantson30thofSeptember2019:fourprojectsweresigned(seelistbelow),whileanothersixarestillinthecontractualprocess.Currently,thepossibilityisexploredtoawardan11thgrant,subjecttoavailablefunds.

Overall and specific objectives of the grants

TheoverallobjectiveofallVETToolboxgrantsisto:

• promotetheinclusionofvulnerablegroupsintheformalandinformallabourmarketthrough

VETandtosupportinnovation;

• have upscaling potential, provide value for mo¬ney, be sustainable and based on local

ownership.

Vulnerable groups

In total at least 4.510 youth and mid-age persons (younger than 35 year) with a vulnerable and disadvantaged background will directly benefit from this grant.

Thelargestgroupoftargetedyouthwithabout40%(1500beneficiaries)hasabackgroundthatcombines several types and features of exclusion. For example, female NEETs (youth Not inEducation, Employmentor Training) that arepartof thepoorestquintile and live inneglectedandmarginalisedareas.So,thegrantstargetspecificallythoseaffectedbyahighleveloffragility,informalityandsocialandeconomicinequalities.

Fromtheoveralltargetgroup,around25percentaregirlsandyoungwomen(990females)whoareat riskofvarious formsofexploitation including sexualviolenceand forcedandhazardouslabourwhofacelargechallengesinbenefitingfromVET.

Another major target group of 900 youth (almost 20 per cent) are those with mental and/or physical disabilities, of which at least one third have complex disabilities. Thismeans theyexperiencetwoormoreconstraintssuchasdeafblindness,whichisacombinationofhearingandvisualimpairment,orasinglesensoryimpairmentcombinedwithadditionallearningandphysicaldisabilitiesorautism.

There are around 300 youthwho are returnees and internally displaced, often suffering fromconflicts and post-conflict situations. In addition, 600 youth come from rural areas making itdifficulttoaccessandcompleteVETprograms.Around225youthtargetedareexposedtoviolence,prostitution,drugaddictionsandcriminality.

34 | 35 |


FIGURES

Seelistofselectedprojectsbelow.

COUNTRY LEAD APPLICANT ACTION TITLE DURATION GRANT

Kenya KenyaRedCrossSociety

SouthSudan

Tanzania PlaninternationalBelgium

PakistanACTED

Improving access to Vocational Training and Employability among the marginalized and vulnerable youth in Mandera County

24months€356.173,65

24months €400000Enhancing vocational education and training service provision for women, youths and vulnerable groups in South Sudan

Increased employment opportunities for vulnerable and disadvantaged youth groups in Pakistan

SupportforPeaceandEducation DevelopmentProgramme

Innovative approach to inclusion of disadva-taged and vulnerable youth, particularly youngwomen, into employment opportunitiesthrough VET outreach program in Tanzania

20months €400000

21months€400000

Zimbabwe AidfromPeopletoPeople

Philippines

MalawiSamaritanTrust

TVET for all through public-private Partnerships in Zimbabwe

24months €399.999,80

24months €396.000Inclusion in VET - Innovative strategies and approaches to improve employment opportunities for disadvantaged and vulnerable groups through VET

Jobs for Youth: Bridging the gap between VET and Employment for street children and disadvantaged youth

SenseInternational

Future Movers Programme: an innovative VET ecosystem promoting increased and certain employability among youth IDPs in post-conflict Marawi

20months €361.093,43

24months €308.441,79

Kenya/Tanzania/Uganda

AsiaSocietyforSocialImprovementandSustainableTransformation

SIGNED INYEAR 2

SIGNED INYEAR 2

SIGNED INYEAR 2

SIGNED INYEAR 2

Somalia AfricanEducationalTrust Inspiring Somaliland and Puntland Youth through skills training and creation of employment opportunities

24months €400000

RépubliqueGRETduCongo

Projet d’appui au renforcement de l’em-ployabilité et à l’insertion professionnelle des jeunes vulnérables à Pointe-Noire

24months €400000

MozambiqueESSORGuinéeBissau

Promotion de l’employabilité des jeunes vulnérables de l’EFP et inclusion de ser-vices innovants au sein des CFP

18months €400000

CATEGORIES OF VULNERBALE GROUPS

990

Women at risk

of exploitation

1500

Groups with serious

disadvantaged and vulnerable

background and NEETS

300

Returnees and internally

displaced people

600

Rural

895

Mental and physical

disabilities

225

Criminal records,

drug addicts, violence

36 | 37 |


Thespecificobjectivesofeachawardedgrantarelistedbelow:

KENYA

• Increase employability of disadvantaged and vulnerable individuals in Mandera County

throughintroductionofaninnovativeVETandJobPlacementModelthatisappropriatefor

themostmarginalizedyouthasawayofengagingyouthineconomicopportunities.

• Address the key gaps that limit access of formal and informal labour market for the

marginalizedandhardtoreachyouthinManderaCounty.

• TestandrefineanEnterpriseBasedVocationalEducationandTraining(EBVET)model

• IncreaseaccesstomarketdrivenvocationalEducationcoursesbymarginalizedandvulnerable

youthandwomen.

Vulnerable and disadvantaged features of target group: 600 youth

• vulnerable and marginalize youth who are hardly reached by other organizations and

interventionsduetoinsecurityandpoorinfrastructureamongotherfactors.

• neglectedandmarginalizedareas.

• youthwhoarepoliticallymarginalized;frustrated,unemployedandaffectedbyhighlevels

ofpoverty.

• youthwhoare susceptible to violentmessageand couldendupusing violenceat some

day:Suchareyouthwhoshowswillingnesstoactonfrustrations;Attractedtomessagesof

violenceandviolencepullfactors.

• StrengthencapacitiesofsixpublicTechnicalandVocationalEducationandTrainingCentersin

Kenya,UgandaandTanzaniatoprovideinclusive,qualityandmarketresponsivevocational

trainingtoYouthwithComplexDisabilities(YWCD).

• Increase enrolment and completion of vocational education and training for 300 YWCD

in Kenya (140), Uganda (100) and Tanzania (60) with support from their families and

communities.

• Improve integration to formal and informal labour markets for 300 YWCD completing

vocationaltraininginKenya,UgandaandTanzaniathroughpublic-privatepartnerships.

KENYA, TANZANIA AND UGANDA

• IncreaseunderstandingandcommitmentbyGovernmentofficials inKenya,Tanzaniaand

Ugandaonprovidinginclusive,qualityandsustainablevocationaltrainingtoYWCD.


• withcomplexdisabilitieswith twoormoredisabilities, suchasdeafblindnesswhich isa

combinationof hearing and visual impairment and single sensory impairment combined

withadditionallearningandphysicaldisabilitiesorautism. MALAWI

• Increaseandsustainenrolmentforstreetchildrenanddisadvantagedyouthintodemand-

drivenVETtrainingwhichwillbesupportedbythecreationofenvironment.

• Bridgethegapbetweenskillstrainingandemployabilitythroughacombinationofdigital

innovationandapplicationoftriedandtestedmarketingofskillsforstreetconnectedyouth

andotherdisadvantagedgroupstargetedfortheaction.

• Offerpracticalanddemand-drivenskillsrespondingtolabourmarketneeds.

• Enhanceemployabilityoftargetgroupsbyfacilitatedprivatesectorengagement. Vulnerable and disadvantaged features of target group: 360 youth

• StreetConnectedChildrenandYouth(youthlivingorworkingonthestreets).

• NEETS:youthnot ineducation,employmentortraining,girlsatriskandyouth inconflict

withthelaw.

• Youthinconflictwiththelawcomprisingofyoungpeopleoffendersthatrequirerehabilitation

andyouththatareatriskofconflictingwiththelaw.

• youthlivinginlowestquintilehouseholds,low-incomeareasorurbanslums,andhouseholds

withnosocialsupportstructures.

• Youngwomenatriskofvariousformsofexploitationincludingsexual,violenceandforced/

hazardouslabour.

38 | 39 |


PAKISTAN

• Pilot an integrated, demand-led and innovative TVET model in Sindh and assess the

feasibilityforitsreplicationwithinthePakistanilabourmarket.

• Grantaccessto300disadvantagedandvulnerableyouthtofourVETcentersintheirnear

location.

• EnrollyouthtolearnskillsinfourVETcentersandensuretheysuccessfullygraduate.

• Ensurethatyoutharereadytotransitionandhaveimprovedopportunitiestointegratethe

formalandinformallabourmarket.


• fallingpreytoviolentextremistgroups.

• followanti-socialactivities.

• resorttoadoptingnegativecopingmechanismduetopovertyandunemployment.

PHILIPPINES

• Increase employability and encouraging empowerment among internally displaced

persons, primarily the youth, in post-conflict Marawi area in the Philippines through

improvedaccesstoaninclusiveandmarket-drivenVETecosystem.

• CreateanIndustryPlacementCommitteecomprisedofmulti-stakeholderrepresentatives

fromtheacademe,industry,governmentaswellastheprivatesectorwhowillco-leadin

thedesignanddevelopmentofa“bundled”skillslearningcurricula,andidentificationof

government-accreditedvocationaltrainingcourses.


• Internally displaced people in post conflict regionwho are in-school and out-of-school

youth.

REPUBLIC OF CONGO

• Improveaccessforvulnerablegroupsinthe3Tié-Tiédistrictsandofferqualitytraining

opportunitiesadaptedtotheirsituationbystrengtheningthesocialactionconstituency.

• Enablevulnerableyoungpeopleenrolledintrainingpathwaystocompletetrainingand

acquirepracticalskillsinasustainablemanner.

• Supportyoungpeopleafterthetrainingcoursesinthelabourmarketintegrationthrough

employmentand/orself-employment.


• 150youngwomen.

• Youthwhodroppedoutofqualifyingtrainingcenters.

• Youthwhohaveregisteredbutneedsupporttomaintainandcompletethetraining. SOMALILAND

• Increaseaccess fordisadvantagedyouth to vocational training, relevant tomarketneeds,

throughequippingyoungpeoplewithfoundationalskills.

• Enhance transition from vocational training to work through entrepreneurship skills,

mentorshipandaccesstomicrofinance.

• IntegrateentrepreneurshipandfinancialliteracytrainingintoVETcoursestosustainprovision.


• NEETS:outsideofeducation,trainingandemployment.

• 250youngpeoplewithdisabilitiesandinternallydisplacedpeopleduetoconflictordrought

tourbanareas.

• Atleast200placeswillbeallocatedtoyoungwomen.

SOUTH SUDAN

• PromoteinclusivenessinVETbydevelopingthenewandinnovativeVETprovisions

andjobinsertionservices.

• Support life-longlearningandequitablequalityandjob-orientededucation,withaspecial

40 | 41 |


withhighlevelofteenpregnancyaswellasoutofschoolyouth.

ZIMBABWE

• Improve completion of vocational education and training and transition into the labour

marketamongdisadvantagedandvulnerableyouthintheShamvaandBinduraDistrictsof

Zimbabwe.

• Address relevance and quality of learning content by providing targeted support for

graduates,andincreasingcommunityawarenessofyouthcapacity,particularlycapacityof

youngwomenandyouthwithdisabilitycontributetoincreasedaccesstoqualityTVET.

• ContributetoincreasedaccesstoqualityTVET.

• Strengthen private sector participation in TVET training and increase support to

graduates for successful transition into the formal and informal labour force post-

training as well as increased employability of disadvantaged and vulnerable groups.


• 200youngwomenfacechallengesinaccessingandbenefittingVET.

• 25youthwithdisabilities,whichfaceneurologicalandphysicaldisabilities.

• Youthwhoarestreetvendors,drugaddictsandthosestrugglingwithpoverty.

MOZAMBIQUE AND GUINEE-BISSAU

• Contribueràl'améliorationdel’employabilitédesjeunesdéfavorisésdescentresurbainsdu

MozambiqueetdeGuinée-Bissauparuntravailderenforcementdescapacitésdesacteurs

delaformationprofessionnelleetl’implémentationdedispositifsd’orientationetd’insertion

auseindesquartiersvulnérables.

• Capitaliser les méthodologies innovantes développées par le projet et diffuser les

apprentissagesenvued’uneréplicationauniveauinternational.


• 150women.

• Youthwithahighlyvulnerableanddisadvantagedbackground.

attentiontoeducationandtrainingopportunitiesforgirlsandwomen.

• EnhanceSouthSudan’sVETsectortodeterSouthSudan’spopulation–especiallyyouth,which

representalmost70%populationinSouthSudan–inbecominginvolvedinthe

nation’sconflictandtoprovidemeaningfuleconomicproductiveengagementforall.

• AligningactiontothenationalprioritiesdeterminedbytheSouthSudanDevelopmentPlan

andtheInterimConstitutionofSouthSudan.

• UseVETasapeacebuildingandeconomicmechanismtopromoteresilienceandthepeaceful

andsustainabledevelopmentofSouthSudan.


• 300youngmothers.

• 200youths.

• 300returneesandinternallydisplacedpeople.

• 200ruralpoorhouseholds.

TANZANIA • Contributetoincreasedemployabilityofdisadvantagedandvulnerablegroupsi.e.400youth

(age15-24),particularlyyoungwomen,frommostparticularlymarginalisedwardsinIlemela

andNyamaganadistrictsintheMwanzaregionofTanzania.

• Pilot the transferability of gender transformative and inclusive innovative strategies - e.g.

outreachVETcenters,childcare,digitalsavingtools-tosupport1)equalaccess,2)completion

ofVETfordisadvantagedandvulnerableyouth,particularlyyoungwomen,3)transitioninto

theformalandnon-formallabourmarket,and4)femaleandmaleVETgraduates’continuous

learningattheworkplace,andthroughapprenticeshipforthemostmarginalized.

• Contributetoanenablingenvironmentfordisadvantagedandvulnerableyouth,particularly

youngwomen,towardsimprovedemployabilityandinclusiveaccesstolabourmarket.


• 20youthwithdisability.

• 220youngwomen.

• livefarawayfromVETcenters,facehighlevelofyouthunemploymentandvulnerabilityand

42 | 43 |


Knowledge: Tools

Thefollowingtoolsweredevelopedinyear2(seetablebelow)..

•Thefirstfourtools,withtitlestobefoundinthelist,havebeencompleted,whichmeanstheyweredrafted,qualityassured,designedandpublishingorareintheprocessofbeingpublishedontheVETToolboxwebsite.•AnotherthreetoolshavebeensubmittedandfinalisedbytheimplementingagencyandarenowbeingdesignedbytheHub.Afterthedesignfase,theywillbepublishedonthesiteandpromoted. •Thelasttoolsinthelisthavebeendraftedandarenowundergoingafeedbackround(Hubandotherimplementingpartners)orarestillinthedraftstagewiththeimplementingagency.

Organisation Tool Status

TrainingmanualofmanagementofVTC Completed

GuidetoDevelopingandImplementingQualifica-tionsthatMeetIndustryNeeds

Completed

TransferableSkills Completed

LifeSkills Completed

RefugeeInclusionSelf-AssessmentToolforColleges

Submitted

QualitySelf-AssessmentToolforColleges Submitted

Howtosetupasectorskillscouncil(Tourism&Hospitality)

Submitted

DisabilityInclusionSelf-AssessmentToolforColle-ges

Pending

LMA First draft end of September

InclusiveVET First draft end of October

CareerGuidance First draft end of September

Tool/capitalisationnoteon(informal-renewed)apprenticeshiptogetherwithILO-Geneva

Planned for 2020

Knowledge: KEN Activities

Sincegettingtheinterventions(includingtooldevelopment)andgrantsstartedupwasthefirstpriorityinyear1,startingupknowledgeexchangeactivitieshadtotakeabackseat.Inyear2,thisdelaywasmadeupfor.Firstofall,theOMCmembersfocussedondefiningexactlywhattheaddedvalueoftheVETToolboxKENcouldbe,notwantingtooverlapwithexistinginitiatives.Which is strengthening the community, exchanging on existing tools and mutual learning.Subsequently,severalexchangeinitiativesweredeployedinyear2andplannedforyear3.

Launch of the KEN: HACKATHON

Focussingonnetworking,brandingtheVETToolboxandmappingneeds(bothinPPPandinclusioninVET)theVETToolboxlaunchedtheKENthrougha2-dayHackathon(May2019).64internationalparticipantsfrommixedbackgrounds(VET-experts,policymakers,privatesectorrepresentatives…),ofwhichmosthadneverparticipatedinahackathonbefore,experiencedthismethodologyforthefirsttime.Theiroverallsatisfactionwasfor12outof13respondents(responserateof24%)goodtoexcellent.Onefoundtheeventsatisfactory10.

10Formoresurveyresults,pleaseseeannex.

44 | 45 |


Mostappreciatedwasthenetworkingaspect,theunusualcompositionoftheteams leadingtofreshideasanddiscoveringthehackathonmethodology.Whatsomewouldhavelikeddifferently:forittobeabi-lingualevent,insteadofonlyinEnglish(2respondents),fortheeventtolastlonger(3respondents),formoresupportfortheteamswithregardtothemethodology(3respondents),forlargersolutions(2respondents).Theselasttooremarksdon’tcorrespondwiththeconceptofahackathon,though.

Results: atighternetwork,VET Toolboxbetter knownwith stakeholders, thedecisiononwhatthenextactivityoftheKENshouldbeandinseveraljointtooldevelopmentinitiativesandothercollaboration.E.g.:

•GIZconsultedseveraloftheparticipantsinlightofthedevelopmentofatooloninclusion •Enabeliscollaboratingwithoneoftheparticipatingorganisationsonanappon transferableskillstobeusedinthetourismsectorinUgandaandisexploringprovidinga testinggroundforalabourmarketmatchingappthatsupportsclosingtheskillsgapof theusers. •LuxDevcontinuesworkinginabilateralway(e.g.byexecutingjointtrainings andworkshops)withthosemultilateralorganisationsshebroughttotheKENMeeting: LKDF-UNIDO,ILO,UNESCO/PEFOPwhenthiscorrespondstothedemandofthedemand ofthelocaltripartitepartner. •TheHackathonexchangeshavealsoinspirednewrequestscomingin(e.g.fromColumbia).

Targeted exchanges with similar initiatives

Toworktowardsoptimalalignmentbetweenthedifferentinitiativesfocussingondemand-drivenand inclusive vocational education and training especially at the European level, VET Toolboxhastakenthe initiativetoexchangewiththecolleaguesofseveralof these initiatives.Thiswayknowledgeexchange is facilitated,duplicationsareavoidedasmuchaspossibleand forcescanbejointformaximumeffectivenessandefficiency.E.g.Socieux+andArchipelagopresentedtheirorganisationsattheOMC,VETToolboxisastandingmemberoftheArchipelagoSteeringCommitteeandArchipelagoparticipatedintheVETToolboxHackathon,VETToolboxsharedknowledgewithEducaidonLabourMarketAnalysis.

Thematical KEN-meetings

Attheendofyear2theHubhasbeenbusyplanningatargetedsmall-scaleeventonPPPinVETforaselectionoftopplayersonthetopic.Moreunderchapter6‘Lookingaheadatyear3’.

Activities Sub activities Not yet Ongoing Completed Cancelled started

A.1.1: PMU set-up and functioning, development of Project Operational Manual, visibility strategy and web-based portal

Start-upKEN

Promotionandoutreach

Developoffirsttoolsinkey-areasofsupport

Set-upinternalarrangementsforexpertcontracting

Website/portalregularlyup-dated

RegularmeetingsofGovernanceStructures(SteeringCommittee,OperationalMonitoringCom-mittee)

RegularmeetingsofKnowledgeExchangeNetwork(KEN)

MainstreamM&Eapproachandguidelinesincoreprocessesandprovideregularstatusupdates

3.2. Status update activities year 2

Thelargemajorityoftheyear2activitiesareongoingactivities.Somerelatedtotheset-upoftheprocessesandtothegrantprocedurehavebeencompleted.Othersrelatedtothegranthavenotstartedyet,becauseofthegeneraldelayinthestart-upofthegrantsasmentionedbefore.Thelaunchofthecallforproposalswasinitiallyscheduledfor31.08.2018buthadtobedelayedtowaitfortheFrenchversionofthePRAGuntil05.12.2018,thusdelayingallsubsequentsteps.

46 | 47 |



A.1.2 : Provide targeted short-term technical expertise, showcasing successful methods and tools in the field of the use of VET system and labour-market analysis to strengthen evidence-based policy making and programming

Processincomingrequests

Implementsupportinterven-tions

Develop tools

Translateandsharetools

A.2.1 : Provide targeted short-term technical expertise, showcasing successful methods and tools in the field of private sector involvement in VET and labour market activities


Implementsupportinterventions

Develop tools


Implementregionalseminars

A.2.1 : Provide targeted short-term technical expertise, showcasing successful methods and tools in the field of private sector involvement in VET and labour market activities

Develop tools


A.3.1 : Provide targeted short-term technical expertise, showcasing successful methods and tools in the field of strengthening the inclusion of vulnerable groups in VET and formal and informal labour market activities


Implementsupportinterventions

Develop tools



A.3.2 : Develop and share best practice methods and tools to encourage networking, dialogue and exchange of experiences

Develop tools


A.4.1 : Fund innovative projects that promote inclusion of vulnerable groups in the formal and informal labour market through VET

Developcalldocument

Contractassessors

LaunchCall

Receive and assess concept notes

Backgroundchecksandinvitetodevelopfullproposals

Receiveandassessfullproposals

Grant signing

Implementationofgrants

Monitoringofgrants

Financialclosure

48 | 49 |


3.3 Budget execution 11

Overall Budget (EURO)

ThetotalbudgetamountingtoEUR15.500.000consistsofacontributionfromtheEUamountingtoEUR15.000.000andacontributionfromtheGermanBMZamountingtoEUR500.000.TheseEUR500.000willbespentexclusivelybyGIZ.

Inthefirstyearonatotalbudgetof15,5millioneuro,884.851EURwasactuallyspend.Inyear2expenditureroseto2.617.247euro,whichwasalmost3timesashighasinyear1.Expenditureunderbudgetheading‘A.Activities’waseven5timeshigherthantheyearbeforesincethelevelofimplementedrequestswashigherandtheselectionofthegrantswasfinalized.Mostrequestswerereceivedunderwindow2“Sustainablemechanismsofconsultationandactiveparticipationoftheprivatesector”.Thefirstinstalmentsof3grantswerepaidunderA04.

Commitmentsincludecommittedpersonnelcost,allpaymentsforthe4grantsthatweresignedbeforeendofSeptember2019,somerunningcostsfortheusesofofficesandauditcosts.

Takingintoaccountbothexpenditureandcommitments,theexecutionrateattheendofyear2reaches42%.

BUDGET TOTAL EU + German BMZ contribution (€)

Expenditure during the

reporting period 23/09/2017 - 30/9/2018 (€)

Expenditure during the

reporting period 01/10/2018 - 30/9/2019 (€)

Commitments on 30/9/2019 (€)

Expenditure + commitments (€)

Execution rate (%) (€)

Balance (€)

(A) (B) (C) (D) (E) = (B) + (C) + (D) (F) = (E) / (A) (G) = (A) -

(E)A 11 132 315 347 151 1 802 812 1 919 278 4 069 240 37% 7 063 075A 01 2 824 328 213 851 206 569 309 994 730 414 26% 2 093 914A 02 2 312 949 100 549 668 360 355 544 1 124 453 49% 1 188 496

A 03 981 3167 260 117 377 71 690 196 326 20% 784 990

A 04 5 013 722 25 491 810 506 1 182 050 2 018 047 40% 2 995 675250 000 0 0 0 0 0% 250 000

X 51 102 0 0 0 0 0% 51 102X 01 51 102 0 0 0 0 0% 51 102Z 3 028 275 465 382 596 976 916 503 1 978 861 65% 1 049 414Z 01 2 013 335 358 809 479 064 858 529 1 696 401 84% 316 934Z 02 20 000 16 990 1 859 0 18 848 94% 1 152Z 03 674 940 85 216 101 885 17 893 204 995 30% 469 945Z 04 320 000 4 367 14 168 40 081 58 617 18% 261 383

14 211 692 812 533 2 399 788 2 835 781 6 048 101 43% 8 163 591981 308 56 028 165 610 196 850 418 488 42% 562 820

307 000 16 193 50 433 0 66 626 22% 240 374

97 1 416 0 1 416 -1 41615 500 000 884 851 2 617 247 3 032 630 6 534 729 42% 8 965 271

ACTIVITIESVet system analysis

SUBTOTAL

Tools and advice necessary to put in place sustainable mechanisms of consultation and active National and sub-national stakeholders are capacitated in promoting inclusive VET training for the formal and informal sectorMethodologies and approaches to support the integration of disadvantaged groups into VET learning

audit of granteesBUDGET RESERVEbudget reserve

Remuneration 7%

Overheads exceeding the remuneration/indirect cost (Art. 18.3 GC) [for the GIZ part only]

Tax GIZTOTAL

GENERAL MEANSStaffInvestmentsRunning costsAudit, monitoring and evaluation and support

11Consolidatedfiguresofthe4co-delegatees,reportingdoneaccordingtoeachpartnerspillarassessedprocedures.FiguresofEnabelareauditedandfinal.AtthetimeofreportingGIZdoesnothaveauditedfiguresyetsotheirinputmightchange.LuxDevandBCoptforayearlyauditonallEUprojectinsteadofaprojectrelatedaudit.Theirauditcoversacalendaryear.Asaconsequencethereportedfiguresarenotfullyauditedyetandthusnotnecessarilyfinalfigures.

Budget for the Action (EUR) applicable to GIZ's part of the implementation (exclusive base of reference for GIZ's accounts)

ThetablebelowreportsonthefinancialsituationofGIZonly,accordingtotheagreedreportingschemeinthecontract.12

Budgetof the Action

(as per contract)

Total Costs of the Action

(reporting period 1 from 23/09/2017 to 30/09/2018)

Total Costs of the Action(reporting

period 2 from 01/10/2018 to 30/09/2019)

Legal Commitments on 30/09/2019

Total Costs + legal

Commitments(period from

23/09/2017 to 30/09/2019)

Total costs Remaining Budget

Plan Year 1 Year 2 all periods1 Experts *) 1) 2 888 550 184 669 520 843 488 769 1 194 281 705 513 2 183 0372 Travel expenses *) 114 140 8 973 33 824 0 42 797 42 797 71 3433 Procurement of materials and equipment incl. Construction *) 20 000 537 8 975 0 9 512 9 512 10 4884 Financing *) 0 0 0 0 0 0 05 Training of partners *) 0 0 0 0 0 0 06 Other direct costs *) 423 500 9 697 103 663 1 109 114 469 113 360 310 1407 Total direct costs of the action *) 3 446 190 203 876 667 305 489 878 1 361 059 871 181 2 575 008Total administrative overheads 2) 3) 534 723 29 615 94 770 32 637 157 021 124 385 410 338Total amount of the reporting period 3 980 913 233 491 762 075 522 514 1 518 080 995 566 2 985 347VAT 97 1 416 0 1 416 1 416 -1 416Total amount of the reporting period incl. VAT 3 980 913 233 588 763 491 522 514 1 519 496 996 982 2 983 931

Budgetof the Action

(as per contract)



Total Costs of the Action(reporting

period 2 from 01/10/2018 to 30/09/2019)

Legal Commitments on 30/09/2019

Total Costs + legal

Commitments(period

23/09/2017 to 30/09/2019)

Total Costs all reporting

periods

Remaining Budget

Total eligible costs by the EU 3 253 190 191 739 633 379 466 236 1 291 355 825 119 2 428 0717% overheads as per GC Art. 18.3 227 723 13 422 44 337 32 637 90 395 57 758 169 965Total eligible cost by the EU 3 480 913 205 161 677 716 498 872 1 381 750 882 877 2 598 036

Total eligible costs by the BMZ 193 000 12 136 33 926 23 642 69 704 46 062 146 938Remaining overheads financed by BMZ incl. VAT 307 000 16 290 51 849 0 68 042 68 042 238 957Total cost financed by BMZ 500 000 28 427 85 775 23 642 137 747 114 105 385 895

Please consider the following information on the budget lines:

1) Including audit opinion and/ior performance audit costs amounting to 5.422 Euro.2) Overheads correspond to the EU term "Remuneration".3) Including remuneration/indirect cost (Art. 18.3 GC), which is limited to 7%of the total eligable direct costsPLEASE NOTE: Communication and visibility costs are included in various budget lines.The reported costs that were not considered eligible for the Contracting Authority have been covered by other donors' contributions under which such costs were considered eligible.

*) with reference to Art. 11.3 GC this represents a budget heading. Sub-divisions under a budget heading are for reporting purposes only and not subject to the 25% rule stipulated in Art.

12ExclusivebaseofreferenceforGIZ'saccounts

50 | 51 |


3.4 Risk management year 1

Inyear2afollow-upriskanalysisexercisewasexecutedwithinputfromtheOMCandSCmembersusinganevenmorecollaborativeapproachintheassessment.Thisapproachconsistsofthefollowingsteps:

•RiskidentificationbyOMC-membersindividually,takingtherisksyear1asastartingpoint.•(Re)scoringallidentifiedrisks(year1andyear2)onimpact,probabilityandchangeabilitybyOMC-members.•Duetosomelargerdifferencesinscoring,acontrolexercisewasorganisedwiththeOMC-memberstoverifythefirstscoring,thuspartlyreplicatingthepreviousexerciseendingupconfirmingthescoring.

Therescoringoftheyear1inherentrisksmadegaveusthefollowingresult:

Year1:5lowrisks,9mediumand0high.Year2:10lowrisks,2mediumand2high.

1. EffectiveVET reformsarenot supportedbyother factors in the countries suchas employment creation, sufficient funding for VET, real cooperation betweengovernmentsandtheprivatesector.

2. Capacitybuiltthroughthesupportisnotbeingused.

3. Limitedamountofrequests.

4. DemandfortheVETToolboxishigherthantheresourcesavailable.

5. Mismatchservicedesign–needs.

6. Duplicationofsupport.

VET Toolbox RISK MANAGEMENT

LOW

MEDIUM

HIGH

SCORE YEAR 1

SCORE YEAR 2 RISKS IDENTIFIED IN YEAR 1

7.Lowrelevancefornationalstakeholders/reform.

8.Durationofprocessfromrequesttoimplementationtoolong.

9. Toomuchdemandfromalimitedgroupofcountries.

10.Notenoughproposals.

11. Badmanagementofthegrantbythebeneficiary.

12.Noco-creationoftoolsbytheimplementingpartners.

13.LimitedinterestinKnowledgeExpertNetwork.

14. Distributiveset-upofVETToolboxdoesnotallowforpotentialbenefitsofpartnering(suchassynergy,win-winandcooperationbetweenpartners).

SCORE YEAR 1

SCORE YEAR 2 RISKS IDENTIFIED IN YEAR 1

Thefollow-upofthemitigatingactionsyear1canbefoundinannex.

Belowtheshortlistoflowandmediumrisksbasedontheriskanalysisyear2whichcontainsatotalof35risks13+2additionalrisksidentifiedbytheOMC.:

13Seefulllistinannex.

52 | 53 |


Results Risk Score Mitigating measures Result 1.

Toolsandadvice forVETsystemandlabourmarketanalysis are provided toassist local stakeholdersto improve evidence-based VET programming and serve as basis forinformed strategicdecisions in response to demographics,economicdevelopmentand labourmarketneeds.

&

Result 2.

Tools and advicenecessarytoputinplacesustainable mechanismsof consultation andactive participation ofthe private sector in VET are developed and delivered.

1.Expertise: Requesterswill continue to put inrequestsifnolimitationsare agreed upon,possibly exhaustingresources in an unevenway.

2.Tools: VET Toolboxmembers are far fromsure that they are notduplicating existingtools.

3.KEN: VET Toolboxmightnotattractenoughinteresting participantstocreateadded-value.

4.KEN: VET Toolboxmight not be theknowledge Hub it setsouttobe.

•DecisionSC5(19-9-19):Arequestermayonlyputinanextrequestafterthepreviousonehashadapositive6-monthevaluation(exactcriteriatobedetermined).•ThisdecisioncanstillbereviewedbyOMC/SCifneedbe.

•Extensivedeskresearch•ConsultationroundsinbroadVETToolboxnetwork(OMCmembersandtheiragencies,EU,KEN)

•Startingpointisthestakeholderconsultation:askpossibleparticipantsabouttheirneedsandconstraints•ConsciousbrandingoftheKENasanichenetworkonlyforexpertsandknowledge-seekerswithaspecificprofile.Therelatedcommunicationfocussesonbeingpersonal,transparentandattractivetargetingexactlythoseneedsandconstraintsexpressedbythestakeholders.•Deliverservices/activitieswithhighsatisfactionratestocontinueinterest•Usenetworkandpersonaltouchtoextendnetworkfurther•Offersimultaneousdiverseknowledgeexchangeinitiativestocatertodifferentneedsandpreferences:website,newsletter,hackathon,PPP-KEN,Lunch&Learn,informalinter-organisationalexchanges...

•Decisiontofocusonprovidingaddedvalueandsubsequentlyberesponsivewiththegoalswesetourselves:VETToolboxhasresetthefocusonthenetworkingandexchangingontools,lessonbeingaclassicadvisoryboard.•Seealsomeasuresofrisk3.

Medium

High

Results Risk Score Mitigating measures Result 3. Localstakeholdersarecapacitatedinpromotinginclusive VETtrainingfortheformalandinformalsector

5.Expertise:Thelargemajorityofrequestsarecominginunderresultarea2(PPP).Thetar-getedresultsarepartlyunachievedasanrela-tivelysmallernumberofrequestscameinforresultarea3(inclusion)thananticipated.(This risk was detected by the OMC-members separate from the risk manage-ment exercise.)

•DecisionSC5(19-9-19):theresultareaswillgetsomeextraattentionduringpromo-tionalactivity,soitiscertainlynotover-lookedbytherequesters.•Ifthisisnotenoughtoreachthetargets,thisriskisacceptedastheprojectworksinademand-drivenway.Thebudgetwillthenbereallocatedtofollowthedemand.

Result 1-3. 6.Expertise:Theinter-ventions(incl.activi-tiesKEN)mightnotbeleadingtotheexpectedreformchanges.

7.Expertise:Itremainsuncertainwhethertheyear1delay,canbefullymadeupforbyyear3.(ThisriskwasdetectedbytheOMC-membersseparatefromtheriskmanagementexercise.)

•Workinginademand-drivenway•National/regional/localpatronageandcontribution.E.g.therequestprocedurere-quiresproofofalignmentwithgovernmen-talandotherongoingreforms/initiatives.(e.g.supportletters,partnerstobelisted)•Coordinationandalignmentwithexis-tinginitiativesthroughconsultationswithdifferentlocalstakeholders.E.g.checkwithEU(D),implementingagencieslookforopportunitiesforlinkageswithongoinginitiativeswhileperformingtheassistance.

•Reachingtheyear3target(nl.finishimplementationof13transferredinterven-tionsofyear2+completionofanadditio-nal26interventions)ispossibledespitethedelaythatoccurredinyear1,butitwillbechallenging.•Acceptance:evenifthetargetednumberofactionsisnotreached,thepotentialremainingmini-delay,willbemadeupforbytheendofyear4.

54 | 55 |


Results Risk Score Mitigating measures Result 4.Methodolo-giesandapproachestosupportthe integration of disadvantaged groups intoVETlearningandintothelabourmarketare piloted

8.Grants:Thoughade-quatemonitoringandevaluationareinplacethereisstillaresidualriskthatthismightnotbeeffectiveenoughtopreventlargeissues.

9.Grants:TheHubmightnotbeabletoadheretothetimingthatwassetout.

10.Grants:Theprojectsmightnotdeliverwhattheyaimfor.

•Verythoroughset-upandclearcommuni-cationonM&Erationaleandexpectations•Detailedpreparatorydiscussions•Start-upcapacitybuilding(backstopping)•Useoftemplatese.g.detailedguidelinesand contract •2-3Monitoringmissionsperprojectandsupplementarymid-termaudit•End-termauditplannedinwiththegranteesbeforesigningthecontract•Tryingtoestablishinvolvementlocalof-ficesofthe4agencies+EUDisinformed•Lowthresholdsupport(incl.emergencybackstoppingpossibleifneeded)

•Delayshavealreadyhappenedthroughcausesbeyondourcontrol(sothesehavebeenacceptedanddealtwith)andhavebeen-asmuchaspossible-madeupforbyextraeffortsoftheteammembersinvol-ved.•Detailedagreements(contract)•ThoroughM&E•Lowthresholdbackstoppingtosupporttostayonorgetbackontrack/time•Tightfollow-upofthetiming

•Clearcommunicationbefore,duringandafterimplementation.•Thoroughanalysisandfine-tuningofthefinalproposalbytheteamwiththegranteesbeforethestart.•Lowthresholdsupportincaseofissuesisoffered.

Results Risk Score Mitigating measures Specific objective:

SOToprovidepartnercountrieswithknow-how,toolsandadviceinordertoimprovethela-bourmarketresponsive-nessofVETreforms,strategiesandactionplans,inparticulartheonessupportedbytheEU(ECandEUMemberStates),therebyalsoenablingtheorientationtowardsaninclusionofdisadvantagedgroups.

11.General: EffectiveVETreformsarenotsupportedbyotherfactorsinthecountriessuchasemploymentcreation,sufficientfun-dingforVET,realcoope-rationbetweengovern-mentsandtheprivatesector.

12.General: CollectingthenecessarydatatoputtheM&Eframeworkintopracticemightnotbeproportionatetothecostinvolvedinacqui-ringthem.(ThisriskwasdetectedbytheOMC-membersseparatefromtheriskmanagementexercise.)

13.General: Specificformandlocation2ndpillarVETToolboxser-vicesareunclearsofar.

14.General: PossibleoverlapofECinitiativesonVET.

•Politicalsupportoftherequestrequired•Stimulatingpolicydialogue•Onboardingofpoliticalandprivatesectorstakeholders:i.a.throughtheiractiveparti-cipationinVETToolboxevents

TheseproposedmitigatingmeasuresstillhavetobediscussedattheOMC:•Survey2:sendthesurveytoallpartici-pantsalsothosethatdidnotrespondtosurvey1.•Survey2:follow-uppersonallye.g.te-lephonecallforthemtofillitoutorgivefeedbackonthephone.•ConsiderreviewingtheM&Eframework.•Considerchangefromonlinesurvey2toe.g.structuredinterviews.

•Normalstepintheprocess:acceptandmitigatethroughclearandopencommuni-cation.

•VETToolboxhassuccessfullycontactedcolleaguesfromsimilarinitiatives(e.g.Archipelago,Socieux+,ETF…)tofindsyner-gies,reinforceeachotherandavoiddupli-cation.

56 | 57 |


Althoughthefinalresultsoftheexercise(includingafulllistingofmitigatingmeasures)willonlybeavailableatthebeginningofyear3,thediscussionoftheseresultsattheOMCandSChasunderlinedthatthisscoringistobeconsideredascoringofinherentriskratherthanresidualrisk.Foreachoftheserisksmitigatingmeasuresarealreadyinplace(seetableabove)-andsomewillbeadded(seealsoriskmanagementstepyear3),thatlowertheinherentrisktoaresidualriskthatisacceptableforbothSCandOMCmemberstoadegreetoconfidentlycontinuewiththeproject.RaisingriskawarenessandputtingriskmitigationregularlyontheagendaoftheOMCandSCfordiscussionareaveryvaluablewayofincreasingthechancesofsuccessfulexecutionoftheVETToolboxproject.

3.5 Communication year 2

Belowanoverviewofthemaincommunicationactivitiesinyear2.

Q4 2018•LaunchoftheVETToolboxCallforProposals(CfP).Initially,promotingthiscallaswidelyaspossibleandpopularizingtheruleswerethemainchallengesidentifiedintermsofcommunicationtoensuresufficientandqualitativeparticipation.Todothis,thecommunicationcreatedaseriesofanimationsinEnglishandFrenchthatwehostedonvettoolbox.euandsharedwiththetargetaudiencesoftheCfP(theseanimationsarealwaysavailableontheYouTubechanneloftheVETToolbox).•SelectionofeffectivewebinarsoftwareavailableinEnglishandFrenchtoorganizeinformationsessionsforcandidatesoftheCfP(Englishsession/Frenchsession•WritingtheGeneralDataProtectionRegulation(GDPR)fortheVETToolboxwebsite.•Exploringthepossibilitiesforpublishinganewsletter.•ThevideotheBacKanManagementofVTCtraininginBacKan,Vietnam(implementationbyLuxDev)ismadeavailable.Thisvideoismadebyalocalteam.•2ndregionalworkshopPEFOP-IFEF-LuxDevinNairobi,KenyaQ22019.

Q1 2019•PromotingthekeyresultsofthefirstyearofVETToolboxactivities.Anexecutivesummaryandananimationwerecreatedandpublishedonthewebsite.•RegularupdatingofQ&ArelatedtotheCfP.•EditingofthefirstvideoofaninterventionofexpertsoftheVETToolbox.Thankstovideofootagesharedbytheagencyofimplementationofthisintervention(inthiscasetheGIZ).Thismethodsavedthecostofsendingateamtothefieldandallowedustoworkwithalocalsupplier.Themainchallengewastogiveafaithfulversionoftheinterventionandcorrectthetechnicalerrorsofthelocalvideomaker.ThefirsttoolrespectingthevisualidentityoftheVETToolboxwasalsodesignedinMarch2019.

Q2 2019•ThefirsteditionoftheVETToolboxnewsletterwassenttoasmallgroupof48contactsinordertorespectthenewEuropeanrulesondataprotection.Ataballowingthesubscriptiontothenewsletterwasalsocreatedonthehomepageofthewebsite.•Preparationandfollow-upcommunicationoftheVETToolboxHackathon.Thechallengesforcommunicationweretoencourageparticipationthroughclearandwell-designedinformationwhilerespectingtheexclusiveaspectoftheevent(non-publicevent,byinvitationonly).AnaftermoviewasproducedandwassharedontheVETToolboxwebsite/Youtubechannelandthroughsocial media.•Thevideoofthe2ndregionalseminarPEFOP-IFEF-LuxDevinNairobi,Kenyaismadeavailable.ThisvideowasmadebyalocalteamwithguidancefromtheVETToolboxcommunications’officer.•CommunicationadvicetoEnabelandBritishCouncilfortheplannedtourismexpertisemissiontoUganda.AseriesofspeakersareidentifiedincollaborationwithEnabelandtheBritishCouncilinordertocarryoutface-to-faceinterviewsandproduceashortfilmaboutthisintervention.ThecommunicationofficertookpartinthemissionandtookthisopportunitytowritethefirstVETToolboxstory(article+video).ThisstoryisnowavailableontheVETToolboxwebsiteandhasbeensharedwiththeDEVCOcommunicationdepartmentforpublicationintheDEVCOnewsletterplannedforthelastquarterof2019.•Preparation,participationandthefollow-upoftheEuropeanDevelopmentDays2019(EDD’s)wheretheVETToolboxhostedastandpresentingitsactivitiestodifferentstakeholdersinthesector.Morethan50peoplesubscribedtotheVETToolboxnewsletterduringthiseventandaspecialeditionoftheNewsletterwasproducedfortheEDDsaswellasanarticleforthewebsite.

Q3 2019•Updatingtheactionfactssheets(accessibleonthedatabaseofthewebsite)andthedesignoftheBritishCounciltoolontheneedsoftheindustry(accessibleintheE-Library).•2ndnewsletteroftheVETToolboxwassentto206subscribers(48subscribersforthefirstedition).•ShortanimationfilmontheofferofexpertiseoftheVETToolboxwaspreparedinbothEnglishandFrenchondemandofthemembersoftheOMC.TheEnglishversionisnowavailableonvettoolbox.eu(theFrenchisinpreparationandwillbepublishedinNovember2019).

58 | 59 |


4. MANAGEMENT, COORDINATION AND CONTROL

Alex Abel, Member of the Steering Committee of the VET Toolbox for British Council, during the official launch of the VET Toolbox in April 2018

Management and coordination arrangements

Themanagement and coordination arrangementsaresimilartolastyear.Nolargemodificationsinthisregard.TheSteeringCommitteedecisionscanbefoundinannex.

•Theflowfortherequestswasfinetuned.TogetherwithDEVCOitwasdecidedtofirst approachDEVCOwithasummaryofexpectedoutcomesandinanextsteptoinvolvethe EUDandtheDonorCoordinationBoardandseektheiradviceaswellasverifyingthat thereisnoduplicationofexpectedresults.Thisimprovedflowledtoamoretimelyand efficientproceedingandtransferofrequests. •Aflowfortheregionalseminarsisabouttobefinalised.Thisflowwillbeverysimilarto theonefortherequests.

Internal control, monitoring and audit measures

Enabel

InNovember2019afinanceauditwillbeperformedontheEnabelexpenditureforyear2andonthelistedcommitmentson30/09/2019,includingexpenditureandcommitmentsoftheCoordi-nationHub.ThescopeoftheauditissetoutinArticle3oftheAnnexIItotheDelegationAgree-ment.ThemanagementdeclarationandtheauditreportaresenttotheEUtogetherwiththeannualreport.

Theauditwillalsotakefollow-upontherecommendationsoftheyear1financialaudit.

GIZ

Themanagementdeclarationwillbehandedinwiththeannualreport.OnemonthafterthatGIZwillhandintheresultsoftheaudit.

British Council / LuxDev

BritishCouncilprovidesasinglemanagementdeclarationandauditopinioncoveringallEUcontributionofExternalActions,onanannualbasis,independentlyfromtheprogressorfinalre-portaccordingtoarticle1.8oftheFrameworkArrangementbetweentheEuropeanCommissionandthedelegates.

LuxDevoptsforthesamearrangement.ThiswasformallycommunicatedtoDEVCO.Bothco-delegateeswillsendtheirmanagementdeclarationandauditopinionstraighttoDEVCO.

60 | 61 |


Other control, monitoring and audit measures

Resultsorlogicalframeworkindicatorschangedinthelast12months?

No

Mid-termevaluationplanning 03/2020(estimation),tobealignedwithpossibleROM.

Planningofthefinalevaluation 08/2022(estimation)

Backstoppingmissionsrealizedsincethestartoftheaction.

Nobackstoppingmissionswerecarriedoutinyear2.Backstoppingisplannedinyear3forthegrantprojects.

Auditmissionsperformed(dates,summary,analysis)

Noauditmissionswerecarriedoutinyear2.

Plannedauditmissions(dates) Noauditmissionsareplannedyet.Auditmissionsrelatedtothecallforproposalsareforeseenforfirsthalfofyear4.

EUmissions(ROMtype)carriedout/planned

NoEUmissionswerecarriedoutinyear2.ROMmightbeorganisedforyear3.

5. QUALITY AND SUSTAINABILITY

62 | 63 |


Reflectingonaregularbasisonqualityandsustainability(e.g.OMCandriskmanagement)andremainingself-vigilantabouttheseissues,areveryimportanttoeachoftheimplementingagencieswhoallhaveareputationtouphold.TheconcerninthisregardisoneoftheaspectsthatunitestheVETToolboxpartners.

Quality

Theinterventionsareevaluatedbyassessingtherelevantindicatorsofthelogframe:-Overallnumberofexpertdaysimplemented-Overallnumberofbeneficiaries-Overallnumberofprivatepartnersarereachedandengaged-Overallnumberofnationalorganisationsinvolvedand-Theextenttowhichbeneficiariesaresatisfiedwiththeserviceprovided.

Tomeasurethesatisfaction,abeneficiarysurveywasdevelopedanddesignedinFrench,EnglishandVietnameseandisbeingusedfromNovember2018onwards.The indicativetarget is80%oftheactivitiesshowthatonaverage80%ofthebeneficiariesaresatisfiedwiththeserviceprovided.Thesatisfactionrateofallinterventionsinyear1and2is81%orhigher.

Thebeneficiarysurveyprovidesadditionalrelevantinformationrelatedtotheinterventionssuchas:-TowhatdegreewillyoubeabletoapplywhatyoulearnedattheVETToolboxactivityinyourjob?-Myknowledgeabouttopicaddressedbytheactivityhasimprovedduetotheactivity.-WhichVET-related topicsdoyouexpect yourorganisation toget involved/getmore stronglyinvolvedinasaresultofbeinginvolvedintheVETToolboxactivity.-Differentaspectsoftheintervention(e.g.organisation,duration,material,performance).

Sustainability

AstheVETToolboxofferssupportthatlastsaveryshortamountoftime,wehavetobemodestabout the expectations regarding the long-termeffects of these actions as such.Whether theresultsofouractivitiesarebeingsustainedassuch,itisdifficulttoassessatthispointaswedonothavemany6-monthsatisfactionsurveysbackyet.ThesurveyssubmittedtotheToolboxforsurvey1,whichcomeintoplacerightafteraninterventioniscompleted,haveshownthatatotalofallapplicantswashighlyorveryhighlysatisfiedwiththeexecutionoftherequestsevenafter6months.Noneofthe6-monthsatisfactionsurveyshasshownalowersatisfactionlevelthan80percentsofar.Inaddition,theMid-termandEnd-termreviewswillalsoaddressthisissue.

ThesustainabilityoftheVETToolboxeffortsalsoliesinthefactthatVETToolboxactionsareneverstand-alone,noraretheyimposeduponthestakeholders.Onthecontrary,fromtheirconceptiononwards they are responding to a demand in the partner country, are aligned with and arereinforcingexistingreformprocessesandpartners(government,socialpartners,bilateralagenciesandotherprivateandpublicstakeholders).Seedsofchangearesownwitheveryexchangewiththebeneficiaries.

64 | 65 |


6. LOOKING AHEAD AT YEAR 3

Daniel Musango, Project Manager for Sense International and grantee of the VET Toolbox Call for Proposals on inclusion in VET (start-up meeting in Tanzania, December 2019)

6.1 Results to be delivered for year 3 (sum of targets years 1+2+3)

EXPERTISEWithregardstothe expertise requests: inthefirsttwoyears13requestswerecompletedandanadditional13requestsweretransferredforimplementation.Toreachthetargetof49supportinter-ventionsattheendofyear3,atleastanadditional23requestsmustbeimplementedbeforeendofSeptember2020.Reachingatotalof49completedinterventionsbytheendofyear3isanambitious target,buttheimplementingpartnersareverykeentoreachthesettargets.

Countries and beneficiaries:Foryear3only11%ofthecountriesandonly1%ofthebeneficiariesremaintobeattainedtoreachthetarget,sotargetswillbelargelyoverachievedandcouldhavebeensethigher.

Publicandprivateorganisations:Attheendofyear2thetargetofyear3wasalreadyreachedby293%forpublicorganisationsandevenby720%forprivateorganisations.Hereitturnsoutthetargetscouldhavebeensethigher.Thecommitmentofgettingtheprivatesectoronboardisbeingfulfilled.

66 | 67 |


Regional seminars Inyear3,BritishCouncilwillhosttheirfirstregionalseminar.ItwilltakeplaceinDecember2019inNepal,withSouth-Asiaasgeographicalfocus.ThetopicisPrivateSectorEngagementinSkillsDeve-lopment. LuxDevislookingintoademandfrom3FPT(NationalTrainingFund)inDakarandRAFPRO(NetworkofAfricanTVETauthoritiesandFunds,composedof11FrenchspeakingAfricancountries.)toco-or-ganise a technicalworkshoponfinancing TVETwith theRAFPRO.Possibly tobeheld inQ22020.SOCIEUX+,ETFandArchipelago-nexttobilateraldonorslikeAFD/EFandENABEL-haveexpressedinterestinsupportingsuchaseminar.

Sotherewon’tbeaproblemreachingtheyear3targetofthreewithregardtoregionalseminarsastwoofthemhavebeenalreadyimplemented.

TwinningTwinninghasbeentakenoutoftherequestprocedure.Inyear3BritishCouncilandLuxDevwilleachpilotadifferentformoftwinning.Theagencieshopetoestablishwhethertwinningcanmeanava-luableadditiontothetechnicalassistanceprovided,byincreasingsustainabilityandmutuallearning.BasedontheirexperiencesBritishCouncil,LuxDevandEnabelwillthendecideonthetwinningtheyforeseeforthefollowingyears.BritishCouncilstartedpreparationsinyear2,foraswiftstartatthebeginningofyear3.LuxDevhasalsostartedtheexploratoryphaseinyear2andwilllaunchtheirpilottwinninginthecomingyear.

GRANTSConcerningthegrants,thegoalwastosign10grantcontractsattheendofyear2.BytheendofSep-tember2019,atotalof4contractsweresignedintime.Theremainingcontractsarebeingsignedinthefirstmonthsofyear3duetothedelayedstartoftheprocedure.

KNOWLEDGE

ToolsAsfortools,therewillbeatleast12toolsdevelopedattheendofyear3againstthetargetof8.

KEN activitiesTargeted exchanges with similar initiatives and other interested parties.

•Foryear3follow-upexchangeswithSocieux+andArchipelagoareplanned.Apossiblecollaborationwithregardtoknowledgeexchangeisbeingexplored,aswellassupportingeachotherwithfindingthebesttailor-madesolutionshouldthisbedifficulttofindintheownnetwork.•Atthebeginningofyear3ameetingwithETFisplanned,toexplorehowjoiningforcescouldcreate

addedvalue.GettingtheETFonboardfore.g.ajointknowledgesharingactioncouldbeveryinteres-tingforthestakeholders.

•VETToolboxwillprovideEducaidwithoneoftheirkeyspeakersfortheireventonLabourMarketAnalysis(LMA)(26thNovember2019).•VETToolboxcontinuestoseizeopportunitiestopresentitselfanditsservicestopossiblestakehol-ders.E.g.apresentation(incl.zoominginonapracticalexampleofLMA)isplannedattheinvitationofDGEmploymentforthe26thofNovember2019.

Thematical KEN-meetings

Onthe23rdofOctobertheHubwillhostatargetedsmall-scaleeventonPPPinVETforaselectionoftopplayersonthetopici.a.BIBB,DECP,DEVCO,ETF,ILO,Worldbank,UNIDOhaveconfirmedtheirparticipation.Theobjectivesareto: •FormaclosecommunityofexpertsonPPPinVETbygettingtoknoweachother/'sorganisationsbetter•Shareontoptools14

•Findoutwhichtools(ifany)arestillmissingonthistopic•Determinewhichofthose(ifany)participatingorganisationsmightdeveloptogether(re-usingasmuchorasmanyoftheexistingtoolsaspossible)

ThisapproachwillbepilotedforthetopicofPPPinVET.Ifsuccessful,otherareasofinterventioncanalsobetakenon.

VET Toolbox ‘VET Talks’ - lunch&learn meetings

Toboosttheknowledgeexchangeondemand-drivenandexclusiveVET,foryear3,theVETToolboxwillbehostingshortlunchmeetingsprovidingafloortoadifferentspeakereachtime,sharingnewinsightsonthetopicfollowedbyquestionsandanswers.Frequencywouldbe2to3meetingsayear.ThelaunchiscurrentlyplannedforFebruary2020attheDGDEVCO’sinfopoint.

14ForVETToolboxatoolisbroadlydefinedas'atransferablesolutiontoanissuerelatedtoinclusiveanddemand-drivenVET'.

68 | 69 |


6.2 Activity schedule for year 3

Area Activities Start date End date Lead responsi-bility

Interventions Processincomingrequests Ongoing Tillendofproject

Hub

Interventions Implementsupportinterventions Tillendofproject

Liaisonofficers

Interventions-tools

Develop tools Ongoing Tillendofproject

Liaisonofficers

Interventions-tools

Translateandsharetools Ongoing Tillendofproject

Hub

Interventions-re-gional seminars

Implementregionalseminars Tillendofproject

Liaisonofficers

Grants Grant signing Ongoing Q42019 Hub

Grants Implementationofgrants Ongoing Q42019–Q32021

Hub

Grants Monitoringofgrants Ongoing Q12020–Q32021

Hub/Liaisonofficers

Grants Financialclosureofgrants Ongoing Q42021 Hub

KEN RegularmeetingsKEN(2or3peryearcfr.need) Ongoing Tillendofproject

Hub/Liaisonofficers

KEN VETToolboxlunch&learnVETTalks(2-3peryear) May2021 Tillendofproject

Hub/Liaisonofficers

KEN Promotionandoutreach(incl.participationinnetworkingeventse.g.EDD,EuropeanSkillsweek)

Ongoing Tbd-basedontheplanned at activities

Hub

General OperationalPlanningandReporting,yearlyupdates

Ongoing Tillendofproject

Hub

General VETToolboxCoordinationHub-follow-upteamfunctioning


Hub

General Arrangeandupdatefinancialandlogisticalar-rangements


Hub

General RegularmeetingsofGovernanceStructures(2SteeringCommittee,3OperationalMonitoringCommittee)


Hub/Liaisonofficers

General MainstreamM&Eapproachandguidelinesincoreprocessesandprovideregularstatusup-dates


Hub

General Fulfiladministrativeobligations Ongoing Tillendofproject

Hub

Communication SafeguardingvisualID Ongoing Tillendofproject

Hub

Communication Updatecontentofthewebsite Ongoing Tillendofproject

Hub

Communication Developnewfeaturesontheknowledgepageonthewebsite

Ongoing Q12020 Hub

Communication Adviseandsupporttoimplementingpartners(RegionalSeminars,Expertinterventions,exter-nalevents)


Hub

Communication Multimediacontentproduction(stories,videos,pressrelease,presentations)

Q42019 Tillendofproject

Hub

Communication Internalevents(KEN,Lunch&Learn)co-organisa-tion(before/during/after)


Hub

Communication EuropeanDevelopmentDays2020participation Ongoing Q2-3 Hub/Liaisonofficers

Communication Promotionofsuccessfulgrantedprojects Ongoing Tillendofproject

Hub

Communication Design,translate(EN-FR)andsharetools Q2-3 Tillendofproject

Hub/Liaisonofficers

Communication Promotionofsuccessfulgrantedprojects Q3 Tillendofproject

Hub

Communication Design,translate(EN-FR)andsharetools Ongoing Tillendofproject

Hub/Liaisonofficers

70 | 71 |


6.3 Budget Programming Year 1/10/2018 – 30/09/2019 15

Thetableshowstheactualexpendituresforthefirst2years,thebalanceattheendofyear2,theforecastforyear3,aswellastheestimatedbudgetarybalanceattheendofyear3:

Overall Budget (EUR)

Inyear2theactivitylevelwasexpectedtoriseconsiderably.Thiswasthecasebuttoalowerextentthanexpected.Thefinancialplanningforyear2(5.679.611EUR)wasnotachieved.Oneofthemainreasonswasthatduetoadelayinthesignatureofthegrantsonly626.000EUR(firstinstalments)insteadoftheforeseen2.000.000EURwasactuallypaidtothebeneficiaries.TheremainingpaymentsarenowforecastedunderbudgetlineA04foryear3.

BUDGET TOTAL EU + German BMZ contribution (€)

Expenditure year 1 (23/09/2017-

30/09/2018) (€)

Expenditure year 2

(01/10/2018 - 30/9/2019) (€)

Balance 30/09/2019 (€)

Financial planning year 3 (01/10/2019-

30/09/2020) (€) EU only

Estimated expenses at the end of year 3

(€)

Estimated budget

execution at the end of year 3 (€)

(A) (B) (C) (D) = (A) - (B) - ( C) (E) (F) = (B) + (C) + ( E) (F) = (E) / (A)

A 11 132 315 347 151 1 802 812 8 982 353 3 137 278 5 287 240 47%A 01 2 824 328 213 851 206 569 2 403 908 438 982 859 402 30%A 02 2 312 949 100 549 668 360 1 544 040 805 890 1 574 800 68%

A 03 981 316 7 260 117 377 856 679 254 247 378 884 39%

A 04 5 013 722 25 491 810 506 4 177 725 1 638 158 2 474 155 49%250 000 0 0 250 000 0 0 0%

X 51 102 0 0 51 102 0 0 0%X 01 51 102 0 0 51 102 0 0 0%Z 3 028 275 465 382 596 976 1 965 917 597 760 1 660 119 55%Z 01 2 013 335 358 809 479 064 1 175 463 399 377 1 237 249 61%Z 02 20 000 16 990 1 859 1 152 726 19 574 98%Z 03 674 940 85 216 101 885 487 838 118 407 305 509 45%Z 04 320 000 4 367 14 168 301 464 79 251 97 786 31%TOTAL 14 211 692 812 533 2 399 788 10 999 371 3 735 038 6 947 359 49%

981 308 56 028 165 610 759 670 261 453 483 091 49%

307 000 16 193 50 433 240 374 not included

97 1 416 -1 416 1 41615 500 000 884 851 2 617 247 11 997 999 3 996 491 7 498 589 48%

Overheads exceeding the remuneration/indirect cost (Art. 18.3 GC) [for the GIZ part only]Tax GIZ

National and sub-national stakeholders are capacitated in promoting inclusive VET training for the formal and informal sectorMethodologies and approaches to support the integration of disadvantaged groups

audit of granteesBUDGET RESERVEbudget reserveGENERAL MEANS

ACTIVITIESVet system analysisTools and advice necessary to put in place sustainable mechanisms of

StaffInvestmentsRunning costsAudit, monitoring and evaluation and supportTOTALRemuneration 7%

Budgetof the Action

(as per contract)


Year 1(reporting period 1 from 23/09/2017 to 30/09/2018)


Year 2(reporting period 2 from 01/10/2018 to 30/09/2019)

Remaining budget

30/09/2019

Forecast for Next

ImplementationPeriod

1 Experts *) 2 888 550 184 669 520 843 2 183 037 680 7302 Travel expenses *) 114 140 8 973 33 824 71 343 52 7603 Procurement of materials and equipment incl. construction *) 20 000 537 8 975 10 488 1 0004 Financing *) 0 0 0 0 05 Training of partners *) 0 0 0 0 06 Other direct costs *) 423 500 9 697 103 663 310 140 144 1107 Total direct costs of the action 3 446 190 203 876 667 305 2 575 008 878 600Total administrative overheads 1) 534 724 29 615 94 770 410 339 126 151Estimated Budget 3 980 913 233 491 762 075 2 985 348 1 004 751VAT 97 1 416 -1 416 40 456Estimated Budget - incl. VAT 3 980 913 233 588 763 491 2 983 932 1 045 207

Budgetof the Action

(as per contract)





Remaining budget

30/9/2019

Forecast for Next

ImplementationPeriod

Total direct cost by the EU 3 253 190 191 739 633 379 2 428 071 836 9507% overheads as per GC Art. 18.3 227 723 13 422 44 337 169 965 58 587Total Contribution by the EU 3 480 913 205 161 677 716 2 598 035 895 537

Total direct cost by the BMZ 193 000 12 136 33 926 146 938 41 650remaining overheads financed by BMZ 307 000 16 290 51 849 238 958 108 020Total Contribution by BMZ 500 000 28 427 85 775 385 896 149 670

15ThefinancialplanningwasapprovedbytheSteeringCommitteeinSeptember2019.Finalfigurespresentedinthetabledifferslightlyfromtheapprovedfiguressincetheywereupdatedaftertheformalclosingofyear2andGIZincludedtheBMZpartoftheirbudget.

Budget for the Action (EUR) applicable to GIZ's part of the implementation (exclusive base of reference for GIZ's accounts)

Summary table of pre-financing payments

Attheendofthisreportingperiod6.534.729EUR16hasbeensubjecttoalegalcommitmentwithathirdparty17,representing77%ofthe2receivedpre-financingpayments.Arequestforthethirdpre-financingpaymentwillbeintroduced.

6.4 Risk management steps year 3

Year3willstartwithfinalizingtheresultsrelatedtotheriskanalysisexerciseyear2,aswellaswritingtheriskmanagementactionplanyear3.WiththeinputoftheSteeringCommitteetheriskregistercanbefurthercompletedbytheHub.TheHubwillalsoaddpossibleadditionalmitigatingmeasures.AfterfeedbackandconfirmationoftheOMC,theresultwillbesharedwiththeSCfortheapproval.

RaisingriskawarenessandbringingriskmitigationregularlyundertheattentionoftheOMCandSCfordiscussion,evaluationandadditionalactionsareaveryvaluablewayofincreasingthechancesofsuccessfulexecutionoftheVETToolboxproject.ThisiswhyriskmanagementwillbeputontheagendafortheOMCandSConaregularbasisasofyear3.

Bytheendofyear3anewriskanalysisexercisewillbedoneconsideringthenecessarypermanentupdateoftheriskmanagementsystemhonouringtheimprovementcycle.

6.5 Communication year 3

Belowanoverviewofthemaincommunicationactivitiesplannedforyear3.

Q4 2019•Extensionofthecontractwithwebdevelopers:developnewfeaturesontheknowledgesharingpageonvettoolbox.eutobetterreflectthenewactivitiesplannedfor2020(KEN,Lunch&Learn/VETTalks,E-Library).

First tranche Second tranche Total

British Council 372.685 778.348 1.151.033

GIZ 650.333 1.343.655 1.994.989

LuxDEV 174.378 281.562 455.941

Enabel 1.605.029 3.178.375 4.783.4042.802.425 5.582.941 8.385.367

16Seetableunder3.3Budgetexecution-overall17AsmeantinArt.19.1b)ii)ofAnnexIIGeneralConditions.Theterm‘legalcommitments’includesbothhistoricalcosts and signed commitments.

72 | 73 |


•CommunicationsupporttoBritishCouncilfortheregionalSeminaronPPPinNepal:productionofbackgroundvisuals,videoloop,invitations,factsheets,articles.•VETToolboxGrants/regionalstart-upmeeting:communicationsupporttotheback-stoppingmissioninTanzania oCheckwithgranteeshowtoimplementcontractualobligationsintermsof communication. oProducemultimediamaterial(photo,video)reportingontheexpertiseprovidedby Enabel/VETToolboxaswellastheEU’ssupportandfundingtotheprojects. oTakeadvantageofthemeeting(8outof10projectsconfirmedthattheywillbepresent) toproduceface-to-faceinterviewswithprojectmanagerstoreportontheirobjectives.

Q1 2020•Promotionofthemainachievementsofyear2(website+VETToolboxnewsletter3).•Design,shareandtranslate(EN-FR)newtools. oHowtosetupaSectorSkillsCouncil(E-learninganimation) oGuideonInclusionofrefugeesinVET oSelf-assessmenttoolkitfortraininginstitutions•Supporteventorganization:KEN,Lunch&Learns.

Q2 2020•EDD2020:preparation/setup/follow-up.•Communicationfollow-uponVETToolboxgrants.•VETToolboxnewsletter4.

Q3 2020•FirstpromomissionstoprojectsfundedbytheVETToolbox(dependingonthesuccessoftheseprojects).•Collectmaterialfromimplementingpartnerstoproducesuccessstoriesandvideos.•VETToolboxnewsletter5.

7. LESSONS LEARNT YEAR 2 AND ORIENTATIONS YEAR 3

74 | 75 |


1. CollaborationTheinvestmentsmadeduringtheproject’sinceptionphasereallypayoff.Thecollaborationisbecomingsmootherandfasternowthatsolidfoundationshavebeenputdownthroughtheclearandjointlydevelopedprocedures,andthroughthetrustandappreciationthathasgrown.

2. Request processing timeProcessingof incomingrequestandexecutionof transferredrequests takesmoretimethananticipated,duetothedemanddrivennatureoftheVETToolbox.Differentaspectsplayarole:•Comingtoafinal,viablerequestwiththerequester (bothwithregardtocontentandtheadministrativeprocess) can takemoretime than anticipated. This is partly due to the low-thresholdapproachthatwasconsciouslychosenfortheVETToolboxrequestprocedure.•Thelimitedavailabilityoftopconsultantsandalsooftherequestercanbothimpactthespeedofintervention.•Jointimplementationhasbeenmoretime-consumingandcost-intensivethaninterventionsexecutedbyonesingleagency.

Of course, in theend,quality ismore important tous than speedand the satisfaction rateseemstoconfirmthisposition.Still,severalmitigatingmeasureshavebeenputintoplace:

•TheHubhasfinetunedandspeduptherequestprocedure.Someofthestepscannotandshouldnotbeskippedthough,e.g.thethoroughexchangewiththerequestersandsynchronisationwiththeEUDanddonorcoordination18.•TheHubsetsdifferentstepsoftherequestintomotioninparallelwherepossible.Forinstance,thefinalizationoftheadministrativerequirementsoftherequestistakingplaceinparallelwiththerequestnotificationprocessvis-à-vistheEUDelegationandtheDonorCoordinationBoardintherespectivecountry.•TheHubhasbecomeachampionoftimely‘kindreminders’.

3. Joint implementation of technical assistance•Amovementisnoticeabletowardsmorejointimplementation.Itseemstoslowlybecomea reflex to consider it foreachdemandcoming in.Whichdoesnotmean that themajorityof implementations are done by two (ormore) of the implementing agencies together. Allimplementingagenciesagreethat joint implementationshouldreallyhaveaddedvalue,notjustforthesakeofdoingjointimplementation.•Therehavebeen3jointimplementationssofar,ofwhichtwoareimplementedandoneisintheimplementationprocess,whilemorejointimplementationsareinthepipeline.

Lessons learned year 2

18Whereexistent.

4. Set-up efforts /vs./ short duration of the actual intervention

•Settingupalltheparametersfortheprovisionoftherequestedtechnicalassistanceusuallyrequiresconsiderableresources.Especiallywhentheinterventionisthefirst in itskind.Thishasatsomemomentsledtoreflectionwiththeimplementingagenciesonwhetherthereturnoninvestmentoftheresourcesspendwouldnotbehigheriftheinterventionscouldbeamoreextensive(nowmaximum5weeks).Changestothisdurationwouldofcoursechangetheniche-conceptoftheVETToolbox.•Some mitigating measureswereputintopractice: o Two of the agencies (British Council and GIZ) have decided to work with a pool of

consultantssetupespeciallyfortheimplementationoftheVETToolbox.Settingupthepoolrequiressometime investment,but itdoes facilitate later implementationconsiderably.BritishCouncil’sframeworkpool–thatisalreadyinplace-hasmeanttheyhavetodatealways been able to select appropriate consultants quickly, andhave also been able tosupplythenecessaryexpertiseforaninterventionledbyanotheragency(Uganda003).

oExecutionofasimilartypeofsupportbythesameagency/iesmakestheprocessalsoquickerandlessresource-intensive.

5. Regional and local seminars

Apartfromjointimplementationoftechnicalassistanceandknowledgeexchangeactivities,theparticipationandcollaborationoftheagenciesintheregionalandlocalseminarsisalsoaveryvaluablewayofsharingexpertiseandbuildingthemutualrelationship.Thenon-leadorganisingagenciesandcoordinationhubareinvitedtojointheseminar-themselvesortheircolleagues-asaparticipantorpossiblyasaspeakerorfacilitator.Thehubalsosupportswithpreparationsandcommunication.

6. Grant-procedure: using the PRAG

TheHubhasalreadyprovidedfeedbacktotheECunitinchargeofPRAGatDEVCO,pointingoutsomeissuesthatcouldbefurtherclarifiedaspartofthePRAG.Forinstance,issuesencounteredontheeligibilityofcountriesthatarebasedoutsideofEurope,butthatareatthesametimeamemberofOECDwhileoperatinginleastdevelopedcountriesorfurtherclarificationontheeligibilityofUK-basedapplicants.TheHubwillprepareconsolidatedfeedbacktosharewiththerelevantEuropeanCommissionentitieswiththepurposetoflagpointsforconsiderationwhenreviewingthePRAG.Thiswillbepassedononceallgrantshavebeensigned.


19LuxDevhasbeenabletoreplyswiftlytodemandsfromthestartthankstoherlimitedscopeofinterventionsandexistingnetworkofcollaborationofmultilateralorganisations,internationalconsultants…

76 | 77 |


7. KEN: added value Inyear2 -afterquitesomediscussionsontheconcrete formtheKENshould take -aclearconsensus among the implementing partners surfaced: we do not want to do knowledgeexchangeactivitiesunlesstheyhaveanaddedvaluetotheexistinginitiatives.TheoriginalideaoftheKENbeingmorean‘advisoryboard’provedtooverlaptoomuchwithexistingstructures,whichiswhydifferentapproachesweretriedoutinyear2(mitigating measure).Sofar,thenetworkingcomponentofthoseinitiativeshasbeenmostappreciatedbytheparticipants.

8. HR

•WithonlyaquarteroftheirworkingtimededicatedtotheVETToolbox,itisverychallengingfortheliaisonofficerstogetalltheirVETToolboxrelatedtasksdoneinthistimeframe.TheCoordinationHubthereforesupportstheliaisonofficersasmuchaspossiblee.g.bypreparingdraftsrequiringonlyfeedbackandnoownwritteninputasmuchaspossible.•ThecoordinationHubwouldfromtheirsidereallybenefitfromadditionaladministrativehelp,sincemanypracticalandpurelyadministrativetasksmustbetakenupbytheHub-membersthemselvesattheexpenseofthetasksrelatedspecificallytotheirexpertise.


1.ContinuetheprovisionoftheVETToolboxcore services inanefficientandeffectiveway.FocussingonprovidingthestakeholdersinthepartnercountrieswithsupportonlinkingtheprivatesectorandVETwithattentiontoinclusiveness.

2.Continuepromotionalactivities(withafocusonSub-SaharaAfrica)tomaketheVETToolboxservices known to the potential target groups and beneficiaries. This should keep a steady flow of requestscomingin.Extraattentionshallbegiventopromoteourofferofexpertiseonresultarea3(inclusion),becausetheamountofrequestsinthisareahavebeenlaggingbehindabit.Weareademand-drivenproject,sowewillnotofcourseforcethedemandsinaspecificdirection.

3.Startcapitalizing on M&Eeffortsofthepreviousyearinfunctionofsettingthelearningcycle(Demingcycle:Plan-Do-Check-Act)oftheprojectfullyinmotion.I.e.throughtheinformationacquired through thesurveys (endof interventionand6monthsafter intervention),audits,ROM,Mid Term Review, exchanges on lessons learnt post-implementation (e.g. OMC, factsheets).Focusmoreonmeasuringoutcomeandexpectedimpact.

4.Ensureefficientimplementationoftheselectedgrant projectstomakesurealltakeagoodstartleadingtoattainingtheobjectivesset.

5.Continuevariouseffortswithregardtoknowledge exchangeonthetopicofinclusiveanddemand-drivenVETwhichanswertoneedsofthestakeholders,usingtheknowledgeexchangenetworkbuiltinyear1and2,aswellascontinueeffortstostrengthenthisnetwork.

6. Safeguard and further brand VET Toolbox as a qualitative, reliable and value-addingstakeholderinthefieldofinclusiveanddemand-drivenVETthatisopen to new opportunities. Wedothisthroughtheeffectiveandefficientexecutionofourservices,bycontinuingtobuildastrongcollaborativenetworkandbymakingsmartandcontemporarycommunicationchoices.

7.IntegratepossibleVET Toolbox IIintheexistingstructure.

Orientations year 3

BasedontheanalysisofthecurrentstatusoftheVETToolboxprojecttheorientationswillbeimportantinthecomingyearinordertoachievetheobjectivesofyear3:

78 | 79 |


8. ANNEXES

8.1 Policy and programme context, including linkage to other ongoing opera-tions/activities

General contextTheVETToolboxworkswithawidevarietyofpartnercountriesandpartnerorganisation.Nocountryspecificcontextualchangeshaveaffectedthegeneralfunctioningoftheprojectsofar.OnlytheBrexithascausedsomeuncertaintyaboutthegrantprocedure. Institutional contextTheinstitutionalcontextoftheVETToolboxisdefinedbythenatureofthePAGoDA-Coandtheinstitutionalarrangementsagreedbetweenthepartners(inthepartnershipagreement,projectoperationalmanual,communicationandvisibilitystrategy).

Thecurrentgovernanceset-upis:•SteeringCommitteeoverseeingtheprojectmanagementtoensurethatobjectivesaremet•CoordinationHubresponsiblefortheoperationalisation•OperationalMonitoringCommitteetocoordinateandagreeondecisionstobepresentedtotheSteeringCommittee•APartnershipMeetingwasintroducedtodealwithissuesthatcouldnotbesolvedatOMCleveland/ortopreparefortheSteeringCommitteemeetings.ThepartnershipmeetingconsistsofmembersofthesteeringcommitteeexceptfortheEuropeanCommissionandcanalsoincludeallOMCmembersand/ortheHubTeam.

ThepartnershipfacilitatescooperationbetweenEuropeandevelopmentagenciesandgiveslike-mindedagenciesauniqueopportunitytoimplementandlearntogether.ThelocationofthecoordinationhubinBrusselshasproventofacilitateinteractionswiththeEU.

Management context: execution modalities Executionmodalitiesfollowagencies’respectivepillar-assessedprocedures.Inaddition,theyfollowPAGoDA-Coprovisionsandconditionsandinternalagreementsmadebetweenthepartnersrelatingtothepartnershipagreement,projectoperationalmanual,communicationandvisibilitystrategy.

Synergy with other actions

•TheVETToolboxdeliberatelyseeksalignmentandcomplementaritywithexistingprogrammesfinancedbytheEU,bilateralagenciesorotherrelevantinternationalpartners.DonorcoordinationandEUdelegations’consultationsavoidoverlapandpreventduplicationofefforts.ThisconsultationprovidesEUdelegations,donorcoordinationplatformsandbilateralofficesof

80 | 81 |


theimplementingpartnerswiththeopportunitytoprovidefeedbackonharmonizationpotential.

•Ifoneofthepartnersimplementsaninterventioninacountryinwhichtheyhavecountryrepresentation,synergiesarecreatedusingjointresources(infrastructure),partnerstructure,knowledgeandexperiences.Thisisthecaseforalltheinterventionsinyear1and2.

•TheVETToolboxaimsatsharingongoodandlesssuccessfulpracticemethodsandtoolsthroughnetworking,dialogueandexchangeofexperienceswithallrelevantstakeholders.ThisisdonethroughtheestablishmentofaKnowledgeExchangeNetwork(KEN).Seeearlier.

8.2 Logical framework matrix

Nochangesweremadetotheframeworkinyear2.

Ove

rall

obje

ctive

: im

pact

82 | 83 |


Spec

ific

obje

ctive

(s):

Out

puts

84 | 85 |


Out

puts

8.3 Results versus result areas

Performance outcome

Progress of indicators Theresultsoftheindicatorsrelatedtotheoutcomearemeasuredbythebeneficiarysurvey2conducted6to12monthsaftertheVETToolboxsupportinterventionsarefinished.Itistooearlyatthispointtoprovidereliableinformationbecauseonlylimiteddataisavailableyet.

Outcome: To provide partner countries with know-how, tools and advice in order to improve the labour market responsiveness of VET reforms, strategies and action plans, in particular the ones supported by the EU (EC and EU Member States), thereby also enabling the orientation towards an inclusion of disadvantaged groups.

Indicators Baseline value

Value year 1

Value year 2 Target year 1+2

End Targetyear 5

Theextenttowhichcapacitybuildingactivitiesledto:(1)changeofbehaviourofbeneficiaries,and(2)changeofbehaviouroforganisations

N/A N/A N/AResultssurvey2 needed

N/A 70%ofactivitiesshowthatonaverage70%ofthebeneficiariesindicateresultsonthis

Out

puts

86 | 87 |


Performance output RESULT AREA 1 on tools and advice for VET system and labour market analysis

Progress of indicators

Theresultsoftheindicatorsrelatedtotheoutput1aregenerallyachieved.Thereisashortdelayregardingtheimplementationandshouldbeobservedandconsideredinyear3.Thenotachievedtargetsofexpertdaysandnumberofbeneficiariesdonotrepresentaproblembecausetheyaredirectlylinkedtothedelayoftheimplementationandwillverylikelybereachedafterimplementation.

Output 1: Tools and advice for VET system and labour market analysis are provided to assist local stakeholders to improve evidence-based VET programming and serve as basis for informed strategic decisions in response to demographics, economic development and labour market needs.


Value year 1

Value year 2

Target year 1+2

End Targetyear 5

Overallnumberofreceivedrequestsforinterventions

0 1 5 6 17

Overallnumberofinterventionstransferred(beingqualityassured)

0 1 3 4 17

Overallnumberofinterventionsimple-mented(beingqualityassured)

0 1 1 2 17

Overallnumberofexpertdaysimple-mented

0 46 32.5 78.5 258

Overallnumberofbeneficiaries 0 2 45 47 510

Theextenttowhichbeneficiariesaresatis-fiedwiththeservicesprovided

N/A NoData

100% 100% 80%ofactivitiesshowthaton average 80%ofthebeneficia-ries indicate resultsonthis

Overallnumberofpublicorganisationsinvolvedininterventions

0 16 37 53 51

Overallnumberofprivatepartnersarereachedandengaged

0 12 8 20 17

Overallnumberoftoolsdeveloped 0 0 0 0 3

Progress of activities on tools and advice for VET system and labour market analysis

Receivedrequests: 100%ofthetarget,nocorrectivemeasuresarerequiredTransferredrequests: 66%ofthetarget,butnocorrectivemeasuresarerequiredImplementedrequests: 33%ofthetarget,activitieshavetobeobservedExpertdaysimplemented: 82%ofthetarget,butnocorrectivemeasuresarerequiredNumberofbeneficiaries: 24%ofthetarget,butnocorrectivemeasuresarerequiredNumberofpublicorganisations: 279%ofthetarget,nocorrectivemeasuresarerequiredNumberofprivateorganisations: 333%ofthetarget,nocorrectivemeasuresarerequiredToolsdeveloped: 0% of the target, no corrective measures are required, development in progress

Performance output RESULT AREA 2 on tools and advice for consultation and active participa-tion of the private sector in VET


Theresultsoftheindicatorsrelatedtotheoutput2areallachieved.Thereisjustashortdelayregardingtheimplementationandshouldbeobservedandconsideredinyear3.

Output 2: Tools and advice necessary to put in place sustainable mechanisms of consultation and active participation of the private sector in VET are developed and delivered.


Value year 1

Value year 2

Target year 1+2

End Targetyear 5

Overallnumberofreceivedrequestsforinter-ventions*

0 11 12 23 45

Overallnumberofinterventionstransferred(beingqualityassured)*

0 7 10 17 45

Overallnumberofinterventionsimplemented(beingqualityassured)*

0 2 8 10 45

Overallnumberofexpertdaysimplemented* 0 59 486 545 684Overallnumberofbeneficiaries* 0 74 1210 1284 1350

88 | 89 |


Theextenttowhichbeneficiariesaresatisfiedwiththeservicesprovided

N/A 100% 100% 100% 80%ofactivitiesshowthaton average 80%ofthebeneficia-ries indi-cateresultsonthis

Overallnumberofpublicorganisationsinvol-vedininterventions*

0 56 253 309 135

Overallnumberofprivatepartnersarereachedandengaged*

0 8 317 325 45

Overallnumberoftoolsdeveloped 0 1 3 4 3Overallnumberofregionalconferences 0 1 1 2 5*excludingregionalconferences

Progress of activities on tools and advice for consultation and active participation of the private sector in VET

Receivedrequests: 135%ofthetarget,nocorrectivemeasuresarerequiredTransferredrequests: 100%ofthetarget,nocorrectivemeasuresarerequiredImplementedrequests: 59%ofthetarget,butnocorrectivemeasuresarerequiredExpertdaysimplemented: 224%ofthetarget,nocorrectivemeasuresarerequiredNumberofbeneficiaries: 254%ofthetarget,nocorrectivemeasuresarerequiredNumberofpublicorganisations: 618%ofthetarget,nocorrectivemeasuresarerequiredNumberofprivateorganisations: 1912%ofthetarget,nocorrectivemeasuresarerequiredToolsdeveloped: 400% of the target, no corrective measures are required, development in progressRegionalconferences: 200%ofthetarget,nocorrectivemeasuresarerequired

Performance output RESULT AREA 3 on tools and advice to promote inclusive VET training for the formal and informal sector


Thetargetsrelatedtotheoutput3areonlypartlyachieved.Thereisashortageofreceivedrequestsrelatedtothesupportarea3andadelayregardingtheimplementation.Thissituationshouldbeob-servedandconsideredinyear3.Someextrapromotionshallbemadeinthisregard.Thenotachievedtargetsforexpertdays,numberofbeneficiariesandnumberofprivateorganisationsdonotrepresentaprobleminthemselvesbecausetheyaredirectlylinkedtothenumberofrequestsreceivedandwill

verylikelybereachedassoonasthenumberofrequestsincreases.

Output 3: Local stakeholders are capacitated in promoting inclusive VET for the formal and informal sector


Value year 1

Value year 2

Target year 1+2

End Targetyear 5

Overallnumberofreceivedrequestsforinter-ventions

0 1 2 3 17

Overallnumberofinterventionstransferred(beingqualityassured)

0 0 3 3 17

Overallnumberofinterventionsimplemented(beingqualityassured)

0 0 1 1 17

Overallnumberofexpertdaysimplemented 0 0 64 64 258Overallnumberofbeneficiaries 0 0 98 98 510Theextenttowhichbeneficiariesaresatisfiedwiththeservicesprovided

N/A N/A 100% 100% 80%ofactivitiesshowthaton average 80%ofthebene-ficiariesindicate resultsonthis

Overallnumberofpublicorganisationsinvol-vedininterventions

0 0 63 63 51

Overallnumberofprivatepartnersarereachedandengaged

0 0 0 0 17

Overallnumberoftoolsdeveloped 0 0 0 0 3

Progress of activities on tools and advice to promote inclusive VET training for the formal and informal sector

Receivedrequests: 50%ofthetarget,activitiesmustbeobservedTransferredrequests: 50%ofthetarget,activitiesmustbeobservedImplementedrequests: 17%ofthetarget,activitiesmustbeobservedExpertdaysimplemented: 66%ofthetarget,butnocorrectivemeasuresarerequiredNumberofbeneficiaries: 51%ofthetarget,butnocorrectivemeasuresarerequiredNumberofpublicorganisations: 332%ofthetarget,nocorrectivemeasuresarerequiredNumberofprivateorganisations: 0%ofthetarget,butnocorrectivemeasuresarerequiredToolsdeveloped: 0%ofthetarget,nocorrectivemeasuresarerequired, development in progress

90 | 91 |


Request #1 Status Implemented(byLuxDev)Continent AfricaCountry SenegalRequester MinistèredelaFormationProfessionnelle, del’Apprentissageetdel’Artisanat(MFPAA)

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Sustainablemechanismsofconsultationandactiveparticipationoftheprivatesector

Services delivered •GoodmanagementpracticesofSenegaleseandBrazilianVETcentresareshared•CurrentgovernanceneedsofSenegalesecentresarediagnosed•AstrategyadaptedtothecontextofSenegaleseVETcentresisproposed•Detailedactivitiesandactionplansareproposed•AframeworkforapossibleMFPAA-SENAIpartnershipisdefined.

Number of beneficiaries:28National organisations involved:22Private sector organisations involved:2

8.4 Details interventions for year 1 and 2 Request #2 Status Implemented(byLuxDev)

Continent AfricaCountry MaliRequester DirectionNationaledelaFormationProfessionneldu Ministèredel’EmploietdelaFormationProfessionnelle etlaDirectionNationaldel’EnseignementTechniqueet ProfessionnelduMinistèredel’EducationNational

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Services delivered •GoodmanagementpracticesofVETcentresareshared•Thecurrentgovernanceneedsofthecentresarediagnosed•AstrategyadaptedtothecontextofVETcentresisproposed•Detailedactivitiesandactionplanareproposed


Request #3 Status Implemented(byEnabelandBritishCouncil)Continent AfricaCountry UgandaRequester TourismandHospitalitySectorSkillsCouncil(T&HSSC)

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Services delivered •Supportgovernancestructures•Supportactionplans•SupportM&E•Supportpartnershipswithindustryandpublicproviders


92 | 93 |


Request #4 Status Implemented(byGIZ)Continent AfricaCountry GhanaRequester NationalBoardforProfessionalandTechnician Examinations(NABPTEX)

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Services delivered •RevisedCurriculumforHigherNationalDiploma(HND)whichisresponsivetonationalneedsandgloballycompetitive.•Developedcompetency-basedcurriculaandassessmenttools,andbuiltcapacityofstaffandkeystakeholderstoundertakecompetency-basedtraininginTVET•Builtcapacitytosupporttheimplementationoftherevisedcurricula


Request #5 Status Implamented(byBritishCouncil)Continent AsiaCountry PakistanRequester NationalVocational&TechnicalTrainingCommission (NAVTTC)

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Services delivered •AnApprenticeshipHandbookforTVETsectorofPakistan•EngagingmoreemployerswithregardstotheApprenticeshipAct2018andinvolvingthemindesigningandimplementationoftheApprenticeshipschemes.•CapacitybuildingofPakistaniTVETofficialsfortheeffectiveimplementationofapprenticeshiplaws.•IncreasingtheIndustry-Institutelinkages


Request #6 Status Implemented(byGIZ)Continent AfricaCountry BotswanaRequester EUDelegationtoBotswanaandSADC

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VETsystemandlabourmarketanalysis

Services delivered •Strengtheningtheongoing(andenvisaged)VETandlabourmarketreformprogramme•Labourmarketanalysis(rapidlabourmarketassessment)onthetwovalue-chainstargetedbytheprogramme(tourismandlivestock)•Adviceandguidance,onwhichapproachormechanismshouldbeputinplacetooversee,guideandstrengthentheTVETsub-sector•Adviceandguidance,onwhichmechanismsofconsultationandparticipationoftheprivatesectoraremostlikelytobeeffectiveinBotswanaandaroadmaptoachieveitsimplementation


94 | 95 |


Request #7 Status Implemented(byBritishCouncil)Continent AsiaCountry VietnamRequester VietnamVocationalEducation&TrainingAccreditation Agency(VETA)

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Services delivered •Qualityevaluationregimesandframeworksusedforvocationalcollegesasbenchmarkingforadvancingcountries’standards•Conductionofanevaluationoffourselectedcolleges,includingtheprovisionoffeedbackinlinewithadvancedcountries’regimesandframeworks•Productionofareportforeachoftheselectedcollegesreviewedwhichincludesfeedbackandactionsforimprovement•ParticipationinatechnicalmeetinginVietnamanddeliveryofpresentationstotherelevantpolicymakersonqualityevaluationregimesandframeworksusedforevaluationandgoodpractices,asummaryofthefindingsfromtheevaluationandanoverallfeedbackandrecommendationsforvocationalcollegesinVietnambenchmarkedtoadvancedcountries’standards


Request #8 Status Implemeted(byBristishCouncilandGIZ)Continent AfricaCountry GhanaRequester FairRiverInternationalAssociationforDevelopment(FARIAD)(NkwantaYouthSkillsAcquisitionCentre)

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Services delivered •Careerguidance,curriculumdevelopment,PPPs,promotiononmethodologiesforspecialneeds,includingthefocusonwomenandgirls•Improvedpartnershipwiththeprivatesectorthroughenhancedpublic-privatepartnerships•GenerationofnewlybuiltcapacitiesforCareerCounsellors.•Improvedcurriculuminthefieldofmeatandfishprocessingwhichalignswithlabourmarketneeds


Request #9 Status Ineligible (thematicscopenotaligned)Continent AfricaCountry IvoryCoastRequester InstitutNationaldeFormationdeAgentsde Santé(INFAS)

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Services requested to be delivered •E-learningforteachingandlearning:requesttobuylicensesandextendanexistinge-learningplatforminfrastructurefor6schoolsites•Technicalassistancewastodeploytheexistinge-learningplatforminremainingfourtrainingsiteswhiledevelopingthecontentofthee-courses.

96 | 97 |


Request #10 Status Implemented(byBritishCouncil)Continent AfricaCountry UgandaRequester UgandaPetroleumInstituteatKigumba(UPIK)

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Services delivered Accreditationoftrainingprogrammes•ECITB(EngineeringConstructionIndustryTrainingBoard)InternationalHealthandSafetyPassportschemeandassociatedH&Scourses•ECITBTechnicalTesting•ECITBInternationalCompetencySchemeEngineering-Construction(ICE)inthefollowingtrades:ElectricalInstallation,Non-CriticalWelding,MechanicalFitting,PipefittingandMachining.•FullyqualifiedECITB/UPIKApprovedExaminers•Allnecessarytrainingmaterialsareprovided•FullyfunctioningECITBTechnicalTesting/ICECompetencyCentre


Request #11 Status Implemented(byLuxDev)Continent AsiaCountry VietnamRequester BacKanVocationalCollegeandotherVETCentres

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Services delivered •Improvementoftheeffectiveandconcreteparticipationofenterprisesandemployersinalltrainingsteps:designingoftrainingprogrammes,takingpartoftrainers’team,developmentoftheteachingmethodology,evaluationofthetrainingresults,trainingmaterialandequipmentrecruitmentofgraduates,efficientcollaborationwithcollegestohelpthembecomeautonomous.•Generationofnewexpertiseandknow-howonmarket-orientedtrainingprogrammes,•IncreasementofmanagementcompetenciesofVETinstitutionsaswellastechnicalcapacity/knowledgeofteachersareimproved;•InvolvementoftheprivatesectorinvestmentinVETtraining


Request #12 Status In progress (byGIZ)Continent AfricaCountry GhanaRequester NationalVocationalTrainingInstitute(NVTI)

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Services requested to be delivered •DevelopmentofaCBTcurriculum“Mechatronic”level3&4oftheNTVETQF•InformNVTIoninternationalbestpracticeskillsforecastingmethodsandprovidearecommendationonrelevantskillsforecastingmethod(s)tobeapplied•AdviceNVTIonthenecessarystepsforaCBETprogrammeupdate,including standards and assessment tools•UpdateonecurriculumaccordingtotheCBETmethodologyfollowingeffectiveconsultationmeetingswiththeprivatesector

98 | 99 |


Request #13 Status Implemented(byGIZ)Continent AfricaCountry GhanaRequester CouncilforTechnicalandVocationalEducationandTraining(COTVET)

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PromotinginclusiveVETfortheformalandinformalsector

Services delivered •GenderanddisabilitymainstreamingforTVETInstitutions•AdviceonhowtocontextualizeinternationalbestpracticestotheGhanaiancasewiththeobjectivetoachievegreatergenderequalityandinclusionofpersonswithdisabilities•DevelopedatrainingmanualongenderanddisabilitymainstreamingforTVETInstitutions•TrainedstaffofCOTVET,includingTVETinstitutionsandprivatesectoronagenderanddisabilitymainstreamingstrategyinTVET


Request #14 Status Implemented(byBritishCouncil)Continent AfricaCountry TanzaniaRequester MinistryofEducation,ScienceandTechnology(MoEST)

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Services requested to be delivered •BuiltupcapacityontheanalysisandapplicationofLMA•DevelopedasectorTVETplanningtoolusingLMA


Request #15 Status Transferred(toGIZ)Continent AfricaCountry SudanRequester SupremeCouncilforVocationalTrainingandApprenticeship(SCVTA)

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VETSystemandlabourmarketanalysis

Services requested to be delivered •Identificationofnewoccupationalprofiles•IdentifyemergingoccupationalprofilesinthelocalmarketwhicharenotcoveredandstandardizedbytheSCVTA•Analysetheemergingoccupationalprofilesandidentifythenecessaryskillsdemandedbythelabourmarkedinconsultationwiththeprivatesector•AnalysetheexistingvocationaltrainingservicesprovidedbytheSCVTAwithfocusonsimilaritiesinskillsdevelopmentasrequiredforthenewnotstandardisedoccupationalprofiles•Recommendtheframeworkforthetrainingprogrammesoftheemergingtradesintermsofcontentandtrainingperiod•DevelopanactionplantointegratethenewidentifiedtradesintotheTVETreform process

Request #16 Status Transferred(toEnabel)Continent AfricaCountry DRCongoRequester FederationdesenterprisesduCongo,GroupementprovincialduKatanga

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Services requested to be delivered •Establishmentofatraining-employmentconsultationframework•EstablishmentofabusinessobservatorywithintheCongoleseFederationofEntreprises•Establishmentofapublic-privateco-managementsystemoftheResourceCentre•Introductionofnewtrainingmodules

100 | 101 |


Request #17Status Transferred(toBritishCouncilandGIZ)Continent AfricaCountry TanzaniaRequester NationalCollegeofTourism(NCT)

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Services requested to be delivered •SupportpublicprivatedialogueongenderequalityinTVET/labourmarketandtrainingofTVETstaffongendermainstreaminTVET/labourmarket.•AdviceandcapacitybuildingoncontextualisinginternationalbestpracticetoachievegreatergenderequalityinTVETandthelabourmarketinTanzania•DevelopmentoftrainingmaterialongendermainstreaminTVET/labourmarketforTVETInstitutions•TrainingofNCTstaffandrelevantstakeholdersfromthepublicandprivatesectorongendermainstreaminTVET/labourmarket

Request #18 Status Transferred(toGIZ)Continent AfricaCountry TogoRequester DirectiondelaFormationProfessionnelleetdel’Apprentissage

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Services requested to be delivered •FosteringthepartnershipbetweenthepublicandprivatesectorwiththeaimtoincreaseprivatesectorparticipationinVETandlabourmarketservices•FacilitateasocialdialoguetodefineexpectationsanddeclareresponsibilitiesofrelevantstakeholdersfromtheprivateandpublicsectorinvolvedintheVETreform process•AssessthecurrentsituationoftheindependentprivatesectorinvolvementinVETandlabourmarketservicesononehandandofcooperationwiththepublicsectorontheotherhand•Analysethegapbetweenthedemandofaskilledworkforceandvocationaleducationandtrainingprovidedtomakerecommendationsforfurtheractions•DevelopanactionplanfortheVETreformprocessaccordingtoprioritiesandagreementsreachedbetweentheprivateandpublicsectorbasedonthefactfindingsandresultsofthesocialdialogue

Request #19 Status In progress (byGIZ)Continent AfricaCountry UgandaRequester UgandaAssociationofPrivateVocationalInstitutions(UGAPRIVI)

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Services requested to be delivered •DevelopmentofaStrategicPlanforUGAPRIVIforthefollowing5years•Capacitybuildingfor20mastertrainers•ProvidetrainingandmaterialinCBTteachingmethodsandtechniques(thematicallyandpedagogically)inalignmentwithlabourmarketneeds•TocascadeTrainingofTrainerstoVETinstitutions

102 | 103 |


Request #20 Status Ineligible (falseinformationprovided)Continent AfricaCountry KenyaRequester EkeruboGietaiTechnicalTrainingInstitute

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Services requested to be delivered •Curriculumdevelopment/e-learning

Status Transfered (toEnabel)Continent AfricaCountry BurundiRequester ConsortiumdeCinqChambresSectoriellesdelaChambreFédéraledeCommerceetd’IndustrieduBurundi

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Services requested to be delivered •OperationalizationofaPublic-PrivatePartnershipPlatform(PPP-P)fortraining-employment•Capacitybuildingofeconomicoperators(activemembersofchambers)andTVETinstitutions•ProactiveexplorationsoftheconstructionofaSkillQualificationandCertificationSectorFramework

Request #21

Status Transfered (toGIZ)Continent AfricaCountry NigeriaRequester ACCIBESTCentre

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Services requested to be delivered •ProvideadviceonhowtocontextualizeinternationalbestpracticestotheNigeriancasewiththeobjectivetoachievegreatergenderequalityandinclusionofpersonswithdisabilitiesinTVET/labourmarket•DevelopatrainingmanualongenderanddisabilitymainstreamingforTVETInstitutionswiththeACCIBESTCentreandrelevantstakeholdersfromthepublicandprivatesectortocompiletheknowledgeofdifferentplayersinthelabourmarketandTVETsystem•TrainmastertrainersofACCIBESTCentreandrelevantstakeholdersfromthepublicandprivatesectorongenderanddisabilitymainstreaminTVETtoensurethetransitiontothelabourmarket

Request #22

Request #23 Status ReceivedContinent AfricaCountry NigeriaRequester FoundationforSkillsDevelopment

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Services requested to be delivered •Capacitybuildingforstaffincareercounsellingandfacilitatingthedialoguewiththeprivatesectortoimprovethematchingsituation

104 | 105 |


Request #24 Status ReceivedContinent LatinAmericaCountry PeruRequester InstitutoTecnológicodelaProducción-CITEmadera

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Services requested to be delivered •DevelopmentofaTrainingofTrainersprogrammeforwoodworkingtrades

Request #25 Status ReceivedContinent AfricaCountry TanzaniaRequester VocationalEducationandTrainingAuthority(VETA)

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Services requested to be delivered •Developmentofawebbasedsystemthroughwhichindustries,VETsystemsandotherstakeholderscangeteasyaccessandsharelabourmarketinformation(e.g.jobvacanciesanddemandedskills).•Thesystemshouldprovideinformationtoemployersonavailablelabourforce(databaseofVETgraduates)andmeansofcontactingthem.•ThesystemshouldenabletotrackVETgraduates(accessingtracerstudyofVETgraduates).•Thesystemshouldassisttoimprovethelabourmarketsurveys:planning,conducting,analysisandreportwriting.•Capacitybuildingforthelabourmarketmonitoringteam

Request #26 Status Transferred (toLuxDev)Continent AfricaCountry SenegalRequester MinistèredelaFormationProfessionnelle,del’Apprentissageetdel’Artisanat(MFPAA)

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Services requested to be delivered •Facilitate/moderatethenationalworkshoponPublicPrivateDevelopmentPartnerships(PPDP)inthevocationaleducationsector•Providetrainingonindustry4.0inclosecooperationwiththeprivatesector(e.g.HP,FESTODidactic,EONReality)•Buildingcapacityinpublic-privatepartnershipsforMinistèredel’Emploi,delaFormationprofessionnelleetdel’ArtisanatandMinistèreduDéveloppementIndustrieletdesPetitesetMoyennesIndustries,employers’associations,chambersandcompaniesforabetterunderstandingofPPPs

Request #27 Status Transferred (toBritishCouncil)Continent AfricaCountry NigeriaRequester NationalBoardforTechnicalEducation

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Services requested to be delivered •FacilitatetheinvolvementofemployersandeducationauthoritiesinVETplanningandresourcingthroughLMItomakesurehightrainingismatchedtotheneedsofthelabourmarket

106 | 107 |


Request #28 Status ReceivedContinent AfricaCountry TheGambiaRequester MinistryofBasicandSecondaryEducation(MoBSE)

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Services requested to be delivered •Capacitybuildingofrelevantstakeholdersonhowtoprepareanationalsurveyonlabourmarketanalysisandhowtouselabourmarketinformationforevidence-basedpolicymakingintheTVETsector

Request #29 Status Transfered(toGIZ)Continent LatinAmericaCountry ColombiaRequester CorporacióndeEducaciónTecnológicaColsubsidio–AirbusGroup)

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Services requested to be delivered •Developmentofastrategicplanforthetransformationofthetrainingprogrammestothedualmodel/competency-basedtraining•CapacitybuildingoftheacademicteamondualVET

Request #30 Status ReceivedContinent AfricaCountry IvoryCoastRequester ConfédérationGénéraledesEntreprisesdeCôted’Ivoire

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Services requested to be delivered •Capacitybuildingonthedevelopmentofoccupationalstandards•Developmentofoccupationalstandardsfortwotradesindifferentsectors

Request #31 Status ReceivedContinent AfricaCountry CapVerdeRequester DirectionGénéraleEmploi,FormationProfessionnelleetStagesProfessionnelles

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Services requested to be delivered •FacilitatethepublicprivatedialogueonfinancingVET•Developmentofastrategicplantoensureprivatesectorengagement

108 | 109 |


Thefollowingtableshowsthestatusandprocessdurationinyear1+2:

Request #

Country

1

2

3

4 5

6

7

8

9

10

11

12

Budget line(s)activity

Date request

Date transfer to Implementing agency

Date start implementation

Date end of implementation

Duration receive request to start implementation

Senegal

Mali

Uganda

Ghana

Pakistan

Botswana

Vietnam

Ghana

IvoryCoast

Uganda

Vietnam

Ghana

A02

A02

A02

A02

A02

A02

A02

A02

A02

A02

A02

A02

11/10/2017

11/10/2017

05/09/2018

12/03/2018

26/03/2018

30/03/2018

17/04/2018

03/06/2018

04/06/2018

05/06/2018

29/06/2018

27/08/2018

N/A

N/A

19/10/2018

19/04/2018

08/05/2018

3/05/2018

23/07/2018

20/09/2018

/

28/08/2018

20/09/2018

12/11/2018

13/11/2017

20/11/2017

06/05/2019

10/09/2018

29/09/2018

30/07/2018

22/10/2018

21/01/2019 /

22/01/2019

26/11/2018

26/05/2019

17/11/2017

24/11/2017

16/08/2019

01/11/2018

31/01/2019

16/08/2018

10/11/2018

12/04/2019 /

09/02/2019

30/11/2018

04/10/2019

33days

40days

243days

182days

187days

123days

188days

232days /

231days

150days

195days

Request #32 Status ReceivedContinent LatinAmericaCountry ColombiaRequester ServicioNacionaldeAprendizajeSENA

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Services requested to be delivered •CapacitybuildingofkeySENAstaffandpartnerstoimprovethequalityofworkofthe“SectoralRoundtables”regardingtheimplementation,development,monitoringandevaluationofvocationaltrainingandlabourmarketservices•CapacitybuildingofkeySENAstaffandpartnersintheareaofarticulationstrategiesandalignmentofqualificationswiththelabourmarket

Request #

Country

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

Budget line(s)activity

Date request

Date transfer to Implementing agency

Date start implementation

Date end of implementation

Due date post-evaluation

Ghana

Tanzania

Sudan

DRCongo

Tanzania

Togo

Uganda

Kenya

Burundi

Nigeria

Nigeria

Peru

Tanzania

Senegal

Nigeria

Gambia

Colombia

IvoryCoast

CapeVerde

Colombia

A03

A01

A01

A02

A03

A02

A02

A02

A02

A03

A02

A02

A01

A02

A01

A01

A02

A02

A02

A02

28/08/2018

23/10/2018

25/10/2018

14/11/2018

27/11/2018

03/12/2018

12/12/2018

19/12/2018

28/01/2019

29/01/2019

12/02/2019

15/02/2019

20/03/2019

18/04/2019

27/04/2019

09/05/2019

18/05/2019

22/05/2019

21/06/2019

22/08/2019

31/10/2018

03/12/2018

15/04/2019

19/03/2019

07/05/2019

04/06/2019

20/02/2019

28/03/2019

31/05/2019

19/08/2019

09/08/2019

04/09/2019

12/11/2018

08/04/2019

10/06/2019

08/07/2019

09/08/2019

223

230

implementationcompletedimplementationinprogresstransferredforimplementationapproval processnoteligible

110 | 111 |


8.5 Results survey 1 and 2

•13supportmissionswerecompletedinyear1and2.•Forthefirst2supportmissionsinSenegalandMaliimplementedinNovember2017no“survey1and2”weredoneasthesurveyswerenotyetavailable.•Requestno.5(Botswana)wassupportingtheDelegationoftheEUinthecountry.ThecontactpersonattheDelegationwastheonlybeneficiary.Noresponsetothesurvey1wasreceived,evenafterareminder.Subsequentlyno“survey2”wasplanned.•Requestno.11wasaco-sharedactivityoftheVETToolbox(byLuxDev)andLuxDev(asanagencyseparatefromtheVETToolbox)inVietnam,wherethequestionnairefromthepartnerwasused,thatturnedoutnottobetransferableenoughtotheVETToolboxsurvey.NoVETToolboxsurvey2wasplannedbecauseoftheincompatibilitywith“survey1”.

Survey 1

Survey 2Changes to your organisation

112 | 113 |


Response rate

•Forfivemissionsthe“survey2”willbedoneinyear3.•Twosurveys2forrequestsno.5andno.10weredueinQ3ofyear2,butnotfinishedintimeduetomorepressingprioritiesatthehub.•Forrequestsno.4andno.7asurvey2wereconductedwitharesponserateof9and62%(vsno.ofparticipantssurvey1). oRequestno.7:Thesurvey2wassenttothe58participantswhorepliedtothesurvey 1and36ofthemparticipatedinthesurvey2(vs432beneficiariesoftheintervention). Thequestionnairewassendtothebeneficiariesbyemailandafollowupwasdonewith thesupportoflocalstaffinthecountry. oRequestno.4:Anonline-linktothesurvey2wassentbyemailtothe35 beneficiarieswhorepliedtothesurvey1.Evenwiththefollow-upsupportinthecountry, only3participantscompletedthesurvey2fully.Mitigatingmeasuresarebeing discussed.

114 | 115 |


8.6. Hackathon survey

Below some more responses from the survey.

8.7. Decisions Steering Committee

Below the decisions of the Steering Committees held on the 27th of February 2019 and on the 19th of September 2019.

116 | 117 |


8.8 Risk management

Follow-upactionsyear1Inbluethecurrentstateoftheactionsplannedinyear1.

118 | 119 |


Contributors

VET Toolbox Coordination HUBKatrienGielis,AndreasHoth,MartaMakhoul,ThibautMonnier,BartelijnevandenBoogert

VET Toolbox Liaison OfficersElmarKerck(GIZ),NeilShaw(BritishCouncil),AlexisHoyaux(LuxDev),GertJanssens(Enabel)

ThisdocumenthasbeenproducedwiththefinancialparticipationoftheEuropeanUnion.TheopinionsexpressedthereinshouldinnowaybetakentoreflecttheofficialpositionoftheEuropeanUnion.

AnyuseoftheinformationfromthisdocumentmustmentiontheVETToolboxasthesourceoftheinformationandincludethedocument’stitle.

Moreextensivereproductionsor translationsoranyuseof the information itcontains forpurposesotherthaneducationalandnoncommercialissubjecttoprior,written,formalauthorization.

120 |

VET Toolbox - Annual Report 2 DCI-HUM/2017/387-071

Publisher:

VETToolboxCoordinationHubc/oBelgianDevelopmentAgencyEnabelRueHaute1471000BrusselsBelgium

Tel:[email protected]

Copyright©VETToolboxAllrightsreserved.

December2019

co-funded by the european union - vet toolbox

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