co configuration document - mission excellence

CO Configuration Document


Last changed on: Last changed by: CO Team Version: 0 Page:Date:23rd April ‘05 of 266


Table of Contents

1 Part-1: Organisation Structure................................................................................5

1.1 Maintain Controlling Area..................................................................................5

1.2 Create Operating Concern..................................................................................8

1.3 Assign Company Code to Controlling Area......................................................10

1.4 Assign controlling area to operating concern...................................................13

1.5 Maintain Controlling Area................................................................................15

1.6 Maintain Number Ranges for Controlling Document.......................................21

1.7 Maintain Versions..............................................................................................26

1.8 Change Message Control..................................................................................30

2 Part-2: Global Settings............................................................................................33

3 Part-3: Baseline Settings.........................................................................................34

3.1 Profit Center Accounting...................................................................................343.1.1 Set Controlling Area......................................................................................343.1.2 Create Dummy Profit Center.........................................................................363.1.3 Maintain Controlling Area Setting................................................................383.1.4 Set control parameters for Actual data..........................................................403.1.5 Maintain Plan Versions..................................................................................423.1.6 Adjust Line Items and Totals Records...........................................................443.1.7 Analyze Settings............................................................................................483.1.8 Update Basic Settings....................................................................................543.1.9 Allow Balances To Be Carried Forward.......................................................563.1.10 Maintain Retained Earnings Accounts......................................................583.1.11 Maintain Document Types for Local Documents.....................................603.1.12 Define Number Ranges for Local Documents...........................................623.1.13 Create plan Distribution.............................................................................683.1.14 Create plan assessment..............................................................................703.1.15 Maintain Document Types........................................................................723.1.16 Define Number Ranges for Local Documents...........................................743.1.17 Choose Accounts.......................................................................................773.1.18 Derivation Rules for Finding the Profit Center.........................................793.1.19 Create actual distribution...........................................................................823.1.20 Create actual assessment............................................................................84



3.1.21 Transfer FI Actual Data.............................................................................863.1.22 Transfer MM Actual Data.........................................................................923.1.23 Transfer SD Billing Documents................................................................943.1.24 Transport Settings for Master Data............................................................963.1.25 Transport Settings for Actual Postings......................................................983.1.26 Transport Master Data.............................................................................100

3.2 Cost Center Accounting...................................................................................1023.2.1 Activate Cost Center Accounting in Controlling Area................................1023.2.2 Create plan revaluation................................................................................1043.2.3 Create plan periodic reposting.....................................................................1083.2.4 Determine Order Types for Accrual Orders................................................1103.2.5 Create Accrued Cost Order..........................................................................1133.2.6 Create Accrual Cost Elements.....................................................................1153.2.7 Maintain Overhead Structure.......................................................................1183.2.8 Create Plan Distribution..............................................................................1333.2.9 Create Plan Assessment...............................................................................1353.2.10 Edit Automatic Account Assignment......................................................1373.2.11 Create actual periodic reposting..............................................................1393.2.12 Create Actual Distribution.......................................................................1413.2.13 Create Actual Assessment.......................................................................143

3.3 Internal Order..................................................................................................1453.3.1 Activate Order Management in Controlling Area.......................................1453.3.2 Maintain Settlement Cost Elements.............................................................1493.3.3 Maintain Allocation Structures....................................................................1523.3.4 Maintain Settlement Profiles.......................................................................1583.3.5 Maintain Budget Profile..............................................................................1613.3.6 Maintain Number Ranges for Budgeting.....................................................1643.3.7 Define Tolerance Limits for Availability Control.......................................1673.3.8 Specify Exempt Cost Elements from Availability Control.........................1693.3.9 Maintain Budget Manager...........................................................................1713.3.10 Define Planning Profile For Overall Planning.........................................1733.3.11 Define Order Types.................................................................................1763.3.12 Maintain Number Ranges for Orders......................................................1793.3.13 Maintain Number Ranges for Settlement Documents.............................183

3.4 Validation in Accounting Documents..............................................................1873.4.1 For Credit Control Area = Blank.................................................................1873.4.2 Business Area mandatory in J1IH...............................................................1913.4.3 Business Place For VAT..............................................................................1953.4.4 Section code validation in MIRO................................................................197

3.5 Substitution in Accounting Documents............................................................1993.5.1 Profit Center in ST Line item......................................................................1993.5.2 Bank Accounting.........................................................................................2033.5.3 For defaulting GSBER in line item.............................................................207



3.5.4 Personnel no. derivation in line it................................................................2113.5.5 FF68.............................................................................................................2153.5.6 FBCJ assignment substitution......................................................................2193.5.7 For defaulting PRCTR in line item..............................................................2233.5.8 Residual Item Substitution...........................................................................2273.5.9 FREIGHT SD..............................................................................................2293.5.10 Text In FF68............................................................................................232

3.6 Project System (Basic settings for Advertising)...............................................2343.6.1 Activate Project Management in Controlling Area.....................................2343.6.2 Create CO Versions.....................................................................................2363.6.3 Maintain Budget Profile..............................................................................2383.6.4 Create Number Ranges for Budgeting.........................................................2413.6.5 Define Tolerance Limits..............................................................................2443.6.6 Specify Exempt Cost Elements...................................................................2463.6.7 Create Allocation Structures........................................................................2483.6.8 Create Source Structure...............................................................................2533.6.9 Create Settlement Profiles...........................................................................2573.6.10 Define Number Ranges for Settlement Documents.................................260



1 Part-1: Organisation Structure

1.1 Maintain Controlling AreaConfig-ID and Title: Maintain Controlling Area

Organization/Area: CO

ERP Responsible: CO Team

File Name:

CO Configuration Document - Mission Excellence.Doc

Responsibility: CO Team Status: Open / Closed

Header DetailsDescription: Maintain Controlling Area

Transaction Code: SPRO

Menu Path: IMG -> Enterprise Structure -> Definition -> Controlling -> Maintain Controlling Area -> Maintain Controlling Area

Client dependent settings: Yes / No



Screen Entry Details

FIELDS VALUES COMMENTSControlling Area VCA1 You can define your Controlling Area along with its

description in this step.Thereafter by double-clicking the VCA1 line, basic details can be maintained as shown in next screen.



FIELDS VALUES COMMENTSControlling Area VCA1 For the Controlling Area VCA1, make settings as above.



1.2 Create Operating ConcernConfig-ID and Title: Create Operating Concern



File Name:



Header DetailsDescription: Create Operating Concern


Menu Path: IMG -> Enterprise Structure -> Definition -> Controlling -> Create Operating Concern





FIELDS VALUES COMMENTSOperating Concern VDOC Here you define your operating concern and its

description.



1.3 Assign Company Code to Controlling AreaConfig-ID and Title:

Assign Company Code to Controlling Area



File Name:



Header DetailsDescription: Assign Company Code to Controlling Area


Menu Path: IMG -> Enterprise Structure -> Assignment -> Controlling -> Assign Company Code to Controlling Area





FIELDS VALUES COMMENTSControlling Area VCA1 In the step "Assign Company code to Controlling Area”,

you can assign either one on multiple company codes to your controlling area based on setting done in earlier step for “Assignment Control”. For assignment, click on the ‘Assignment of company code’ tab appearing in the upper left screen. After this, you will get the following screen.




FIELDS VALUES COMMENTSCompany Codes 1000 In this screen, by pressing ‘New Entries’ tab in the menu

bar, you can enter the company codes to be assigned to the Controlling Area.

1100120015001800



1.4 Assign controlling area to operating concernConfig-ID and Title: Assign controlling area to

operating concernOrganization/Area: CO


File Name:



Header DetailsDescription: Assign controlling area to operating concern


Menu Path: IMG -> Enterprise Structure -> Assignment -> Controlling -> Assign controlling area to operating concern





FIELDS VALUES COMMENTSControlling AreaOperating Concern

VCA1 In this step, you assign the operating concern to your controlling area just by mentioning its name against the controlling area.

VDOC



1.5 Maintain Controlling AreaConfig-ID and Title: Maintain Controlling Area



File Name:





Menu Path: IMG -> Controlling -> General Controlling -> Organisation -> Maintain Controlling Area -> Maintain Controlling Area





FIELDS VALUES COMMENTSControlling Area VCA1 In this screen, you select the Controlling Area for which

the various CO components are to be activated or deactivated based on the requirement. To do the same, select the controlling area and press tab ‘Activate component/control indicators’ in the upper left screen. Next screen is displayed.




FIELDS VALUES COMMENTSYear 2000 In this screen, you have to enter the fiscal year for which

onwards the components / control indicators are to be activated. The settings are done right up to year 9999 by default & hence need not be done for each & every year as can be seen in the next screen. Double-clicking o the year line will take you to next screen.




FIELDS VALUES COMMENTSControlling Area VCA1 In this screen, activate the components as required. After

the same is done, come back to the original screen to define the standard hierarchy for cost centers as shown next.




FIELDS VALUES COMMENTSControlling Area VCA1 Now, to define the standard hierarchy of the cost centers,

double click on the controlling area line. In the next screen displayed, define the standard hierarchy for the cost centers.




FIELDS VALUES COMMENTSControlling Area VCA1 As explained earlier, in this screen, the cost center

standard hierarchy is now defined as VCON-CCA. To change this hierarchy, click on the pencil on the right hand side in the same line.



1.6 Maintain Number Ranges for Controlling DocumentConfig-ID and Title: Maintain number ranges for

controlling documentOrganization/Area: CO


File Name:





Menu Path: IMG -> Controlling -> General Controlling -> Organisation -> Maintain number ranges for controlling documents





FIELDS VALUES COMMENTSControlling Area VCA1 In this screen, you enter the controlling area for which the

number ranges are to be created. Now click on copy indicator to copy the number ranges from the standard controlling area ‘0001’. You will get the following range of screens



1.7 Maintain VersionsConfig-ID and Title: Maintain Versions



File Name:





Menu Path: IMG -> Controlling -> General Controlling -> Organisation -> Maintain versions





FIELDS VALUES COMMENTSVersion 0 In this screen, you enter the settings for the version ‘0’

which is default version for recording actual data and final plan data. For making settings for profit center accounting for the version ‘0’, select the same and click on ‘Settings for Profit Center Accounting’ tab. Following screen is displayed.

1




FIELDS VALUES COMMENTSControlling Area VCA1 In this screen, check the boxes of ‘online-transfer’ and

‘Line items’ to enable the system to transfer the line-item-wise data to Profit Center Accounting online for actual & planning respectively. After the settings are done click on green arrow to return back to the original screen. Again select the line for version ‘0’ and click on ‘Settings for each fiscal year’ to enter fiscal year dependent settings as shown in the next screen.




FIELDS VALUES COMMENTSControlling Area VCA1 In this screen, Settings are done for enabling the

integrated planning and copying of version from one to another.



1.8 Change Message ControlConfig-ID and Title: Change Message Control



File Name:



Header DetailsDescription: Change Message Control


Menu Path: IMG -> Controlling -> General Controlling -> Organisation -> Change Message Control





FIELDS VALUES COMMENTSApplication Area KI In this IMG activity you set the appearances of system

messages to meet your requirements.

You can do the following:

Determine the message type (error, warning, note)

Deactivate messages completely

You can also make different settings for online and background processing. This facility is to be used sparingly as it deals with the standard message control.

In the screen enter the application area for which the message control is to be changed and press enter to get next screen.




FIELDS VALUES COMMENTSControlling Area VCA1 Now set the message control as required as shown

above.



2 Part-2: Global SettingsNo global settings were changed for PM modules



3 Part-3: Baseline Settings

3.1 Profit Center Accounting

3.1.1 Set Controlling Area

Config-ID and Title: Set Controlling Area

Organization/Area: PCA


File Name:



Header Details

Description: Set Controlling Area

Transaction Code: OKKS

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Set Controlling Area





FIELDS VALUES COMMENTSControlling Area VCA1 Before starting any configuration for Profit Center

Accounting, run this Transaction Code to ensure that you are working for correct controlling area. Specify the controlling area in this screen for which the configuration is to be done.



3.1.2 Create Dummy Profit Center

Config-ID and Title:Create Dummy profit Center



File Name:



Header Details

Description: Create Dummy Profit Center

Transaction Code: KE59

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Master Data -> Create Dummy Profit Center -> Create Dummy Profit Center





FIELDS VALUES COMMENTSProfit Center 999999Controlling Area VCA1Name Dummy Profit

CenterLong Text Dummy Profit

CenterPerson responsible *Department *Profit Center Group Non-assign First Create this node using TCode KCH5



3.1.3 Maintain Controlling Area Setting

Config-ID and Title: Maintain Controlling Area Setting



File Name:



Header Details

Description: Maintain Controlling Area Setting

Transaction Code: 0KE5

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Setting -> Controlling Area Setting -> Maintain Controlling Area Setting





FIELDS VALUES COMMENTSStandard Hierarchy VCON-PCAElim. Of Int. Bus. Vol.PCtr Local Currency Type

90

Profit Center Local Currency

INR

Store Trans. Curr. checkValuation View Legal ValuationALE Distribution Method

No Distribution to other systems



3.1.4 Set control parameters for Actual dataConfig-ID and Title: Set control parameters for actual

dataOrganization/Area: PCA


File Name:



Header Details

Description: Set Control parameters for actual data

Transaction Code: 1KEF

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Setting -> Controlling Area Setting -> Activate Direct posting -> Set Control parameters for actual data





FIELDS VALUES COMMENTSFrom year 2000LockedLine item CheckOnline transfer Check



3.1.5 Maintain Plan VersionsConfig-ID and Title: Maintain Plan Versions



File Name:



Header Details

Description: Maintain Plan Versions


Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Plan Versions -> Maintain Plan Versions





FIELDS VALUES COMMENTSVersion 0 Above configuration has already been explained.



3.1.6 Adjust Line Items and Totals RecordsConfig-ID and Title: Adjust Line Items and Totals

RecordsOrganization/Area: PCA


File Name:



Header Details

Description: Adjust Line Items and Totals Records

Transaction Code: KEE0

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Plan Versions -> Adjust Line Items and Totals Records





FIELDS VALUES COMMENTSControlling Area VCA1 Above transaction is to be run only in case of the

problems when Plan total & line-item-wise details are not matching & not otherwise.

EC-PCA plan version 0Fiscal year 2005Check line item table Check



FIELDS VALUES COMMENTSPl. see the message displayed by the system in the status bar. In case of non-agreement of total balance with line-item wise balances, run click the radio button for ‘Adjust line item table’ as shown next and execute.



FIELDS VALUES COMMENTSControlling Area VCA1 Above transaction is to be run for removing the

mismatches in the Total Records table. Thereafter check the message again.

EC-PCA plan version 0Fiscal year 2005Adjust line item table Check



3.1.7 Analyze SettingsConfig-ID and Title: Analyze Settings



File Name:



Header Details

Description: Analyze Settings


Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Analyze Settings




FIELDS VALUES COMMENTSIn all the above screens, ensure for error messages displayed by the system, if any. Correct the errors. If no error messages are displayed, proceed to the next transaction for updating the settings in the relevant tables as shown in the next screen.



3.1.8 Update Basic SettingsConfig-ID and Title: Update Basic Settings



File Name:



Header Details

Description: Update Basic Settings


Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Update Basic Settings





FIELDS VALUES COMMENTSAfter the transaction is executed, system will display the message ‘The PCA control entries for Controlling area VCA1are correct’. Now all the settings made for controlling area are updated by the system in its tables.



3.1.9 Allow Balances To Be Carried ForwardConfig-ID and Title: Allow Balances To Be Carried

ForwardOrganization/Area: PCA


File Name:



Header Details

Description: Allow Balances To Be Carried Forward

Transaction Code: 2KET

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Balance Carryforward -> Allow Balances To Be Carried Forward





FIELDS VALUES COMMENTSCarry-forward allowed

Check After ensuring the checking of radio button as above, execute. This settings enables the system to enable carry-forward of the PCA balances from one fiscal year to next after the year-end closing. The sum of P&L accounts go and sit in the ‘Retained earning G/L account’ which is defined in the following step.



3.1.10 Maintain Retained Earnings Accounts

Config-ID and Title: Maintain Retained Earnings Accounts



File Name:



Header Details

Description: Maintain Retained Earnings Accounts


Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Balance Carryforward -> Maintain Retained Earnings Accounts





FIELDS VALUES COMMENTSControlling Area VCON In the defined retained earning account the sum total of

P&L Accounts gets accumulated.Ret. Earning A/c 201006 Save.



3.1.11 Maintain Document Types for Local DocumentsConfig-ID and Title: Maintain Document Types for

Local DocumentsOrganization/Area: PCA


File Name:



Header Details

Description: Maintain Document Types for Local Documents

Transaction Code: GCBA

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Planning -> Basic Settings for Planning -> Maintain Document Types -> Maintain Document Types for Local Documents





FIELDS VALUES COMMENTSDoc. Type P0 Standard SAP Doc. TypeTC Check Transaction Currency BoxC2 Check Additional Currency BoxC3 Check Additional Currency BoxBalance Check 0 Can be 0,1 or 2 based on requirements.



3.1.12 Define Number Ranges for Local DocumentsConfig-ID and Title: Define Number Ranges for



File Name:



Header Details

Description: Define Number Ranges for Local Documents

Transaction Code: GB02

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Planning -> Basic Settings for Planning -> Maintain Document Types -> Define Number Ranges for Local Documents





FIELDS VALUES COMMENTSIn this screen you first select the document type for which the number ranges are to be maintained. To select the document type go to ‘Groups – Maintain’ in the menu bar to get the next screen.




FIELDS VALUES COMMENTSDocument Type GI Check box In this screen check box for document type ‘p0’ is

selected for which the number ranges are to be maintained. Now, select ‘Interval – Maintain’ to get the next screen.




FIELDS VALUES COMMENTSDocument Type GI Check box In this screen Enter the company code for which the

number ranges are to be maintained and press enter.




FIELDS VALUES COMMENTSDocument Type GI Check box Number ranges are maintained year-wise. To enter the

number ranges for the year 2006, first keep the cursor on the existing year and follow the above menu path. You will get the next screen.




FIELDS VALUES COMMENTSDocument Type GI Check box Enter the number ranges against 2006 year as shown

above & click on ‘plus’ icon to incorporate the same in the range table. Save thereafter.



3.1.13 Create plan Distribution Config-ID and Title: Create plan Distribution



File Name:



Header Details

Description: Create plan Distribution


Menu Path: IMG -> Controlling -> Profit Center Accounting -> Planning -> Allocations -> Define Distribution -> Create plan Distribution





FIELDS VALUES COMMENTSCycle Test Plan distribution cycle can be created as already told

during unit & integration testing.Start Date 01.04.2005Copy From You can create the cycle by copying existing cycle.Start Date Start date of the cycle to be copied from.



3.1.14 Create plan assessment Config-ID and Title: Create plan assessment



File Name:



Header Details

Description: Create plan assessment


Menu Path: IMG -> Controlling -> Profit Center Accounting -> Planning -> Allocations -> Define Assessment -> Create plan Assessment





FIELDS VALUES COMMENTSCycle Test2 Plan assessment cycle can be created as already told

during unit & integration testing.Start Date 01.04.2005Copy From You can create the cycle by copying existing cycle.



3.1.15 Maintain Document Types Config-ID and Title: Maintain Document Types



File Name:



Header Details

Description: Maintain Document Types

Transaction Code: GCBX

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Basic Settings: Actual -> Maintain Document Types





FIELDS VALUES COMMENTSDoc. Type A0, Z0 A0 is the standard SAP Doc. Type. Z0 is user-defined.TC Check box Above document types are maintained for Actual data

posting directly in PCA.C2 Check boxC3 Check boxBal.Check 0, 1Description As required. Save.



3.1.16 Define Number Ranges for Local Documents Config-ID and Title: Define Number Ranges for



File Name:



Header Details

Description: Define Number Ranges for Local Documents

Transaction Code: GB02

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Basic Settings: Actual -> Define Number Ranges for Local Documents





FIELDS VALUES COMMENTSAs in the case of planning, follow the same procedure to define the number ranges for Actual local PCA documents. Finally you will get the following screen.



3.1.17 Choose Accounts Config-ID and Title: Choose Accounts



File Name:



Header Details

Description: Choose Accounts

Transaction Code: 3KEH

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Choose Additional Balance Sheet and P&L Accounts -> Choose Accounts





FIELDS VALUES COMMENTSFor each Balance Sheet GL barring Debtors & Creditors reconciliation GLs, we have to maintain this default assignment of GL accounts to the profit center. In case user do not enter the profit center at the time of entry or it does not get derived otherwise, system picks up the profit center for that GL account from this default assignment.



3.1.18 Derivation Rules for Finding the Profit Center Config-ID and Title: Choose Accounts



File Name:



Header Details

Description: Choose Accounts

Transaction Code: 3KEI

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Choose Additional Balance Sheet and P&L Accounts -> Derivation Rules for Finding the Profit Center





FIELDS VALUES COMMENTSDerivation Rule Here, you can define a derivation rule for defaulting the

profit center for the combination of GL account, company code, business area & valuation area as shown in the next screen. Double-click on the ‘derivation rule’ to see or maintain the derivations for profit center defaulting.




FIELDS VALUES COMMENTSAccount No. Specify the profit center for each of the combinations of

the account number & co. code as shown above.Co. CodeProfit Center



3.1.19 Create actual distribution Config-ID and Title: Create actual distribution



File Name:



Header Details

Description: Create actual distribution


Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Period-end closing -> Define Distribution -> Create actual Distribution





FIELDS VALUES COMMENTSCycle Test3 Creation of PCA distribution Cycle has already been

explained during Unit & Integration TestingStart date 01.04.2005Copy from : CycleStart date



3.1.20 Create actual assessment Config-ID and Title: Create actual assessment



File Name:



Header Details

Description: Create actual assessment


Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Period-end closing -> Define Assessment -> Create actual Assessment





FIELDS VALUES COMMENTSCycle Test4 Creation of PCA assessment Cycle has already been

explained during Unit & Integration TestingStart date 01.04.2005Copy from : CycleStart date



3.1.21 Transfer FI Actual Data Config-ID and Title: Transfer FI Actual Data



File Name:



Header Details

Description: Transfer FI Actual Data


Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer FI Actual Data





FIELDS VALUES COMMENTSCompany Code 1000Fiscal year 2005PeriodDocument No. 100000557 FI Doc. No. which does not exist in CODocument datePosting DateTest run Check box Check for test runList posted document Check box Check for detailsCheck for existing record

Check this box if entire doc. Is not posted.

Reversal Check box Necessary if doc. Is partially posted in COTransfer from SD, MM & HR docs

Sometimes required to post from MM & SD modules if related transactions does not work. Execute




FIELDS VALUES COMMENTSAbove screen appears. Since this document was partially posted, we have ticked the ‘Reverse’ box. Accordingly system has reversed the original document and once again passed the document in CO which is now complete. Original document was partially posted in CO as no 3KEH assignment existed at the time of document creation. We are doing this transaction after maintaining 3KEH assignment. Now remove the ‘Test run’ tick & redo the transaction. Following screen appears.




FIELDS VALUES COMMENTSNow go to FB03 to check whether the system has rectified the FI-CO mismatch. FB03 gives you next screen.




FIELDS VALUES COMMENTSAfter following the above path you will be able to see the three PCA documents. First one the original, second one for reversal and third one the new corrected CO document.




FIELDS VALUES COMMENTSClick on all the three documents one by one to see their details.



3.1.22 Transfer MM Actual Data Config-ID and Title: Transfer MM Actual Data



File Name:



Header Details

Description: Transfer MM Actual Data

Transaction Code: 1KEC

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer FI Actual Data





FIELDS VALUES COMMENTSCompany Code 1000Fiscal year 2005PeriodDocument No. 5100000037 MM Doc. No. which does not exist in CODocument datePosting DateTest run Check box Check for test runList posted document Check box Check for detailsCheck for existing record


Reversal Check box Necessary if doc. Is partially posted in CO, Execute. Rest of the procedure is same as shown for 1KE8 transaction.



3.1.23 Transfer SD Billing Documents Config-ID and Title: Transfer SD Billing Documents



File Name:



Header Details

Description: Transfer SD Billing Documents


Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer SD Billing Documents





FIELDS VALUES COMMENTSCompany Code 1100Sales Organisation 1101Distribution ChannelDivisionBilling Doc. No. 30000007 SD Doc. No. which does not exist in COBilling DateTest Run Check boxLog Check box To view the detailed logCheck for existing record


Reverse Check box Necessary if doc. Is partially posted in CO, Execute. Rest of the procedure is same as shown for 1KE8 transaction.



3.1.24 Transport Settings for Master Data Config-ID and Title: Transport Settings for Master

DataOrganization/Area: PCA


File Name:



Header Details

Description: Transport Settings for Master Data


Menu Path: IMG -> Controlling -> General Controlling -> Production Start-Up Preparation -> Transport System Settings -> Transport Settings for Master Data





FIELDS VALUES COMMENTSControlling Area VCA1 This transaction is useful for transport of Cost center

standard hierarchy along-with its nodes.Chart of Accounts VCONStandard Hierarchy Check boxCost center groups Check Box



3.1.25 Transport Settings for Actual Postings Config-ID and Title: Transport Settings for Actual

PostingsOrganization/Area: PCA


File Name:



Header Details

Description: Transport Settings for Actual Postings

Transaction Code: 0KES

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Tools -> Transport Customizing Settings -> Transport Settings for Actual Postings -> Transport Settings for Actual Postings





FIELDS VALUES COMMENTSControlling Area VCA1Control Parameters Check Box



3.1.26 Transport Master Data Config-ID and Title: Transport Master Data



File Name:



Header Details

Description: Transport Master Data

Transaction Code: 0KEQ

Menu Path: IMG -> Plant Maintenance and Customer Service -> Master Data in Plant Maintenance and Customer Service -> Technical Objects -> Equipment -> Equipment usage period -> Define installation at Functional location update





FIELDS VALUES COMMENTSControlling Area VCA1Standard Hierarchy Check BoxProfit Center Groups Check Box



3.2 Cost Center Accounting

3.2.1 Activate Cost Center Accounting in Controlling Area Config-ID and Title: Activate Cost Center

Accounting in Controlling AreaOrganization/Area: CCA


File Name:



Header Details

Description: Activate Cost Center Accounting in Controlling Area

Transaction Code: OKKP

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Activate Cost Center Accounting in Controlling Area





FIELDS VALUES COMMENTSControlling Area VCA1 Activation of CO components has been already explained

earlier at the time of ‘Maintain Controlling Area Settings’



3.2.2 Create plan revaluation Config-ID and Title: Create plan revaluation

Organization/Area: CCA


File Name:



Header Details

Description: Create plan revaluation

Transaction Code: KPU1

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Define Revaluation -> Create plan revaluation





FIELDS VALUES COMMENTSRevaluation ZTESTFiscal Year 2005 Year for which the revaluation rule is to be definedVersion 0 Enter to get the next screen




FIELDS VALUES COMMENTSText Testing RevaluationCost Center 10101004a Can also give range of cost centersCost Element 430000-499999 Can give a single cost element. Click on ‘Definition’




FIELDS VALUES COMMENTSFrom 1,4,7,10 Start of periodsTo 3,6,9,12 End of periodsCosts 5,-10,2,10 Percentages per period (-) means reduction ; SAVE



3.2.3 Create plan periodic reposting Config-ID and Title: Create plan periodic reposting



File Name:



Header Details

Description: Create plan periodic reposting

Transaction Code: KSW1

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Periodic Repostings -> Define Periodic Repostings





FIELDS VALUES COMMENTSCycle Tset5Start Date 01.04.2005 Enter to create the cycle similar to PCA / CCA cycle.



3.2.4 Determine Order Types for Accrual OrdersConfig-ID and Title: Determine Order Types for

Accrual OrdersOrganization/Area: CCA


File Name:



Header Details

Description: Determine Order Types for Accrual Orders

Transaction Code: KOT2_OPA

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Accrual Calculation -> Determine Order Types for Accrual Orders





FIELDS VALUES COMMENTSCat 2 Order category must be 2 always for accrual orderName 9000 Description of the order type ; Double-click on it to

define the Order type 9000




FIELDS VALUES COMMENTSSettlement Profile Z900 Explained in detail in ‘Internal Order’ chapterPlanning profile Z100 Explained in detail in ‘Internal Order’ chapterBudget Profile Z100 Explained in detail in ‘Internal Order’ chapterCO Partner update Semi-Active Comes by defaultResidence Time 1 3Residence Time 2 3Status profile Z100 Explained in detail in ‘Internal Order’ chapterRelease Immediately To be checked if order is to be released automatically

at the time of creation itself. SAVE.



3.2.5 Create Accrued Cost Order Config-ID and Title: Create Accrued Cost Order



File Name:



Header Details

Description: Create Accrued Cost Order

Transaction Code: KO01

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Accrual Calculation -> Create Accrual Orders





FIELDS VALUES COMMENTSOrder Type 9000 Give the order type we created in the earlier step. Enter

to create the accrual order. Punch in the details as required. Do not define any SETTLEMENT RULE.



3.2.6 Create Accrual Cost Elements Config-ID and Title: Create Accrual Cost Elements



File Name:



Header Details

Description: Create Accrual Cost Elements

Transaction Code: KA01

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Accrual Calculation -> Percentage Method -> Create Accrual Cost Elements





FIELDS VALUES COMMENTSCost Element 430013 First ensure that the GL account for the same existsValid from 01.04.2004Valid to 31.03.2010 Press Enter to fill up the remaining details




FIELDS VALUES COMMENTSCelem category 3 Do not give any other category ; SAVE



3.2.7 Maintain Overhead StructureConfig-ID and Title: Maintain Overhead Structure



File Name:



Header Details

Description: Maintain Overhead Structure

Transaction Code: KSAZ

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Accrual Calculation -> Percentage Method -> Maintain Overhead Structure





FIELDS VALUES COMMENTSKeep cursor on top node and click icon for create to create the overhead structure




FIELDS VALUES COMMENTSOverhead structure ZbonusDescription Overhead structure

for BonusSave.




FIELDS VALUES COMMENTSRow 10,20,30,40 For defining the sequence of operationBase SAL, WAG For defining the GL account ranges to be treated as

base for applying overhead ratesDescription Salaries to staff

Wages to workersTotal salaries & wagesBonus - staff

From – to 10-20, 10-10 For defining the ranges of rowsCredit C1 For defining the CO object to be credited at the time of

accrual calculation




FIELDS VALUES COMMENTSBase SAL, WAG To define the GL account ranges for each of the bases,

double-click on them one by one. After clicking on Base ‘SAL’ following screen is displayed.




FIELDS VALUES COMMENTSBase SALName Salaries to staff Click on ‘Create’ box to define the GL range.




FIELDS VALUES COMMENTSFrom Cost element 430000To cost element 430001 Save & follow the same step for defining the GL

account range for the base WAG also. Now you have to define the overhead rate. For the same click on ‘BONS’ to get the screen as follows:




FIELDS VALUES COMMENTSOverhead rate BONSName Bonus-staffDependency BKR2 Company code/Controlling area dependent. After

entering the details as above, click on ‘Create’ box.




FIELDS VALUES COMMENTSCoCode 1000,1100,1200……ValidFr 1-2004 Start of validity periodValid to 12-2005 End of validity periodPlan Overhead 12, 10, 5 Percentages of plan overheadsActual Overhead 12, 10, 5 Percentages of actual overheads. After the above

entries Save it. To define the credit, click on ‘C1’. You will get the screen as sown next.




FIELDS VALUES COMMENTSCredit C1Name Bonus-staff Click on ‘Create’ box to define the credit ‘C1’




FIELDS VALUES COMMENTSCo.Code 1000,…..Bus.Area Vi01Valid to 12-2006 End of validity periodCost Elelent 430013 ACCRUAL Cost Element created earlier.Cost Center If requiredOrder 9000000035 Accrual order created earlier ; SAVE. Thus we have

created the Overhead structure ZBONUS as shown in the next screen.




FIELDS VALUES COMMENTSIn this screen, keep cursor on your overhead structure and click on ‘assignment’ icon in the menu bar. A small window as shown above will pop up. Enter the controlling area, select radio button for ‘Plan accrual’, version as ’0’. Next screen will be displayed.




FIELDS VALUES COMMENTSIn this screen, you have to maintain the validity period for the overhead structure relevant for the controlling area VCA1. Save the same. Follow the same procedure for ‘Actual Accrual’ to complete the configuration for ‘Accrual Calculation’. Finally the screen will look like the next one.



3.2.8 Create Plan Distribution Config-ID and Title: Create Plan Distribution



File Name:



Header Details

Description: Create Plan Distribution

Transaction Code: KSV7

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Planning -> Allocations -> Distribution -> Define Distribution -> Create Plan Distribution





FIELDS VALUES COMMENTSCycle Test6Start Date 01.04.2005 Cycle can be created as explained in the Unit &

Integration Testing earlier.



3.2.9 Create Plan AssessmentConfig-ID and Title: Create Plan Assessment



File Name:



Header Details

Description: Create Plan Assessment

Transaction Code: KSU1

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Planning -> Allocations -> Assessment -> Define Assessment -> Create Plan Assessment





FIELDS VALUES COMMENTSCycle Test7Start Date 01.04.2005 Cycle can be created as explained in the Unit &

Integration Testing earlier.



3.2.10 Edit Automatic Account AssignmentConfig-ID and Title: Edit Automatic Account

AssignmentOrganization/Area: CCA


File Name:



Header Details

Description: Edit Automatic Account Assignment

Transaction Code: OKB9

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Actual Postings -> Manual Actual Postings -> Edit Automatic Account Assignment





FIELDS VALUES COMMENTSCo.Code 1000,1100,…..Cost Elem. List of cost elements For which the automatic account assignment is to be

created.Prt.Seg Check box For taking the entry directly to profitability segment. In

case the we want to take the entry to any cost cnters, orders or profit centers, fill up the relevant columns

Cost Center To be filled up to default it directly.Order To be filled up to default it directly.Profit Center To be filled up to default it directly.



3.2.11 Create actual periodic repostingConfig-ID and Title: Create actual periodic

repostingOrganization/Area: CCA


File Name:



Header Details

Description: Create actual periodic reposting

Transaction Code: KSW1

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Actual Postings -> Period-End Closing -> Periodic Reposting -> Define Periodic Repostings





FIELDS VALUES COMMENTSCycle Test8Start date 01.04.2005 Create the cycle as shown earlier during unit &

integration testing.



3.2.12 Create Actual DistributionConfig-ID and Title: Create Actual Distribution



File Name:



Header Details

Description: Create Actual Distribution

Transaction Code: KSV1

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Actual Postings -> Period-End Closing -> Distribution -> Define Distribution -> Create Actual Distribution




3.2.13 Create Actual AssessmentConfig-ID and Title: Create Actual Assessment



File Name:



Header Details

Description: Create Actual Assessment

Transaction Code: KSU1

Menu Path: IMG -> Controlling -> Cost Center Accounting -> Actual Postings -> Period-End Closing -> Assessment -> Define Assessment -> Create Actual Assessment




3.3 Internal Order

3.3.1 Activate Order Management in Controlling AreaConfig-ID and Title: Activate Order Management in

Controlling AreaOrganization/Area: IO


File Name:



Header Details

Description: Activate Order Management in Controlling Area


Menu Path: IMG -> Controlling -> Internal Orders -> Activate Order Management in Controlling Area





FIELDS VALUES COMMENTSControlling Area VCA1 Select the line for VCA1 controlling area & select the

line ‘Activate components/control indicators’ as explained earlier to get the next screen.




FIELDS VALUES COMMENTSYear 2000 Select the year for which the activation is to be done

and double-click the same. Now you will get the next screen as shown below.




FIELDS VALUES COMMENTSOrder Management 1 Component Active



3.3.2 Maintain Settlement Cost ElementsConfig-ID and Title: Maintain Settlement Cost

ElementsOrganization/Area: IO


File Name:



Header Details

Description: Maintain Settlement Cost Elements

Transaction Code: KA01 or KA06

Menu Path: IMG -> Controlling -> Internal Orders -> Actual Postings -> Settlement -> Maintain Settlement Cost Elements





FIELDS VALUES COMMENTSTo create Primary Settlement cost element, TCode is KA01, category 22. For Secondary cost element, TCode is KA06, category 21. Creation of primary as well as secondary cost elements is already covered in the unit testing & integration testing.



3.3.3 Maintain Allocation StructuresConfig-ID and Title: Maintain Allocation Structures

Organization/Area: IO


File Name:



Header Details

Description: Maintain Allocation Structures

Transaction Code: OKO6

Menu Path: IMG -> Controlling -> Internal Orders -> Actual Postings -> Settlement -> Maintain Allocation Structures





FIELDS VALUES COMMENTSTo create new allocation structure, click on ‘new entries’ tab in the menu bar. Write its description as required. Now select the same and double-click the ‘Assignments’ written in the left-hand side of the screen. System will display the following screen.




FIELDS VALUES COMMENTSAssignments 10, 20, …… Ranges of cost elementsText Advertising……. Description identifying the ranges of cost elements.

Now we have to assign the cost element ranges against each of this assignments. To do the same, keep cursor on any of the assignments and select ‘Source’ on the left hand side. Now you will have the screen as displayed next.




FIELDS VALUES COMMENTSFrom Cost ElementTo Cost ElementCost Center Group ADVERT_EXP After entering the required data, save the same &

return back to the original screen. Follow the same procedure for all the assignment line items. After the same, we have to assign settlement cost elements to each of them. To do this again select the assignment line and double-click on ‘Settlement cost element’.




FIELDS VALUES COMMENTSBy cost element Check box Check this box in case you want to settle by the original

cost element onlySettlement cost element

Enter the settlement cost element if you want to settle it by settlement cost element. You can use this allocation structure also in assessment cycle. However, in this case, you have to define the assessment cost elements using ‘Assessment cost element box’ instead of ‘settlement cost element box’ as shown in the next screen.



3.3.4 Maintain Settlement ProfilesConfig-ID and Title: Maintain Settlement Profiles



File Name:



Header Details

Description: Maintain Settlement Profiles

Transaction Code: OKO7

Menu Path: IMG -> Controlling -> Internal Orders -> Actual Postings -> Settlement -> Maintain Settlement Profiles -> Maintain Settlement Profiles





FIELDS VALUES COMMENTSIn this screen, select ‘new entries’ from the menu bar and create the settlement profile with its description. To define the same, double-click on the same. Now you will have the next screen.




FIELDS VALUES COMMENTSTo be settled in full Check box If this box is checked, system will not allow the closure

of this order if there is balance in it.Can be settled If this box is checked, system will only flash the warning

message in case of the balance.Not for settlement If this box is checked, settlement will not be carried out

by the systemAllocation structure ZM As created in the earlier stepPA transfer structure FI To be given only when the order is to be settled to

COPA.100% validation Check box System issues warning message if settlement rule % is

not equal to 100%% settlement Check box Percentages can be defined in the settlement ruleEquivalent no. Check box Equiv. No.s can be defined in the settlement ruleAmount settlement Check box Amount can be defined in the settlement ruleVariances to COPA Check this box only when settlement variances are to

be taken to COPAValid receivers As requiredDocument type SA Doc. Type for settlement documentsMax. Dist. Rules 999 Max. no. of lines in settlement rulesRes. Time 3 Default period by system



3.3.5 Maintain Budget ProfileConfig-ID and Title: Maintain Budget Profile



File Name:



Header Details

Description: Maintain Budget Profile

Transaction Code: OKOB

Menu Path: IMG -> Controlling -> Internal Orders -> Budgeting and Availability Control -> Maintain Budget Profile -> Maintain Budget Profile





FIELDS VALUES COMMENTSProfile Z100 To create the new profile, click ‘New Entries’ button in

the menu bar.Text IO Budget profile for

VDCDouble click on the the profile to enter its details




FIELDS VALUES COMMENTSPast 1 Permitted number of years in the past for which

budgeting can be done. Count-back is done from the value mentioned in ‘start’ box.

Future 4 Permitted number of years in future for which budgeting can be done. Counting is done from the value mentioned in ‘start’ box.

Start 0 Value mentioned here is added to the current fiscal year.

Total Value Check box If checked, overall budgeting is allowed.Annual values Check box If checked, yearly budgeting is allowed.Avail.Ctrl-Activn Type 1 Decides on activation availability controlAvail.Ctrl-Overall If the indicator is set, availability control conducts checks

against the overall budget.



3.3.6 Maintain Number Ranges for BudgetingConfig-ID and Title: Maintain Number Ranges for

BudgetingOrganization/Area: IO


File Name:



Header Details

Description: Maintain Number Ranges for Budgeting

Transaction Code: OK11

Menu Path: IMG -> Controlling -> Internal Orders -> Budgeting and Availability Control -> Maintain Number Ranges for Budgeting





FIELDS VALUES COMMENTSClick on ‘Maintain intervals’ box to maintain the number ranges.



3.3.7 Define Tolerance Limits for Availability ControlConfig-ID and Title: Define Tolerance Limits for

Availability ControlOrganization/Area: IO


File Name:



Header Details

Description: Define Tolerance Limits for Availability Control


Menu Path: IMG -> Controlling -> Internal Orders -> Budgeting and Availability Control -> Define Tolerance Limits for Availability Control





FIELDS VALUES COMMENTSCOAr VCA1Profile Z100 Budget profile created in the earlier stepTr.Grp ++ Select the required activity group from drill-downAct. 1, 2, 3 Select appropriate message type from drill-downUsage in % Mention % as required.Abs variance Delta Amount between budget & actualCurrency INR



3.3.8 Specify Exempt Cost Elements from Availability ControlConfig-ID and Title: Specify Exempt Cost Elements

from Availability ControlOrganization/Area: IO


File Name:



Header Details

Description: Specify Exempt Cost Elements from Availability Control

Transaction Code: OPTK

Menu Path: IMG -> Controlling -> Internal Orders -> Budgeting and Availability Control -> Specify Exempt Cost Elements from Availability Control





FIELDS VALUES COMMENTSMaintain the cost elements you want to exempt from the budgetary control.



3.3.9 Maintain Budget ManagerConfig-ID and Title: Maintain Budget Manager



File Name:



Header Details

Description: Maintain Budget Manager


Menu Path: IMG -> Controlling -> Internal Orders -> Budgeting and Availability Control -> Maintain Budget Manager





FIELDS VALUES COMMENTSCOAr. VCA1Order type 9000 Give the required order typeOb.Cl Select the object class for the drill-downUser Name Name of the user to whom the message is to be sent



3.3.10 Define Planning Profile For Overall PlanningConfig-ID and Title: Define Planning Profile For

Overall PlanningOrganization/Area: IO


File Name:



Header Details

Description: Define Planning Profile For Overall Planning

Transaction Code: OKOS

Menu Path: IMG -> Controlling -> Internal Orders -> Planning -> Manual Planning -> Maintain planner profile for overall planning -> Define Planning Profile For Overall Planning





FIELDS VALUES COMMENTSProfile Z100Text IO Profile for VDC After entering the description, select the line & double-

click the same to enter its details.




FIELDS VALUES COMMENTSPlanning profile is same as Budgeting profile except for ‘Availability Control’. All the above fields have already been informed at the time of Budgeting profile.



3.3.11 Define Order TypesConfig-ID and Title: Define Order Types



File Name:



Header Details

Description: Define Order Types

Transaction Code: KOT2_OPA

Menu Path: IMG -> Controlling -> Internal Orders -> Order Master Data -> Define Order Types





FIELDS VALUES COMMENTSCat. 1000 Order typeName Videocon Marketing

ExpensesEnter the text, select the line item and double-click on the same to maintain the details. System displays the next screen.




FIELDS VALUES COMMENTSSettlement profile Z100 As created earlierPlanning profile Z100 As created earlierBudget profile Z100 As created earlierStatus profile 00000002 Standard SAPRelease immediately Check box To release immediately on creation of OrderCO Partner update Semi-active Standard SAPComit. Management Check box To activate commitment managementRevenue posting Check box To allow revenue posting



3.3.12 Maintain Number Ranges for OrdersConfig-ID and Title: Maintain Number Ranges for

OrdersOrganization/Area: IO


File Name:



Header Details

Description: Maintain Number Ranges for Orders

Transaction Code: KONK

Menu Path: IMG -> Controlling -> Internal Orders -> Order Master Data -> Maintain Number Ranges for Orders





FIELDS VALUES COMMENTSSelect the menu path as above. It will take you to the following screen wherein we have to maintain the number ranges for IO type we just created.




FIELDS VALUES COMMENTSHere, in this screen you can see the IO type created by you at the bottom of the screen. We have to assign the same to the above group of number ranges. To do the same, select the same with the help of ‘Select Element’ icon appearing in the menu bar. On selection it will turn blue as shown in the next screen.




FIELDS VALUES COMMENTSNow check any box as per your requirement and click on icon for ‘Assign element group’ to assign it as shown in the next screen.



3.3.13 Maintain Number Ranges for Settlement DocumentsConfig-ID and Title: Maintain Number Ranges for

Settlement DocumentsOrganization/Area: IO


File Name:



Header Details

Description: Maintain Number Ranges for Settlement Documents

Transaction Code: SNUM

Menu Path: IMG -> Controlling -> Internal Orders -> Actual Postings -> Settlement Maintain Number Ranges for Settlement Documents





FIELDS VALUES COMMENTSSelect ‘Maintain Group’ icon from the menu bar. System displays the next screen.




FIELDS VALUES COMMENTSIn this screen you can see the controlling area still unassigned and lying at the bottom of the screen. To assign the same to a group, keep cursor on the same and click on the icon for ‘Select elements’. The same will turn blue as shown in the next screen.




FIELDS VALUES COMMENTSAfter selecting the appropriate group as shown above, select icon for ‘Assign Element Group’ to assign the same.



3.4 Validation in Accounting Documents

3.4.1 For Credit Control Area = BlankConfig-ID and Title: For Credit Control Area = Blank

Organization/Area: FI

ERP Responsible: FICO Team + ABAP Team

File Name:



Header Details

Description: For Credit Control Area = Blank

Transaction Code: OB28

Menu Path: IMG -> Financial Accounting (New) -> Financial Accounting Basic Settings (New) -> Tools -> Validation/Substitution -> Validation in Accounting Documents





FIELDS VALUES COMMENTSCo.Code 1000, 1100,….Call Point 2 For line itemsValidation ZVID Name of your validationDescription Validations for

VideoconText

Activation Level 1 Active ; Double-click on any line to see & create the steps in the validation as required.




FIELDS VALUES COMMENTSIn this screen you will see the steps created for your validation ZVID. To see the steps, expand the same by clicking on ‘+’ sign and then keep the cursor on the required step. If you want to create a new step, click on ‘Create step’ icon as shown in the next screen.




FIELDS VALUES COMMENTSPrerequisite Code Means this step is to be executed if in BSEG table :

company code is 1100, Transaction code is as defined in set ZTCODE and customer number is in the number range between 100001 to 300000 OR 50001 to 60000

Check Code Check whether Credit control area in BSEG table is not blank.

Message Message no. 027 This message is to be flashed if the prerequisite is met and check is not fulfilled.



3.4.2 Business Area mandatory in J1IHConfig-ID and Title: Business Area mandatory in

J1IHOrganization/Area: FI


File Name:



Header Details

Description: Business Area mandatory in J1IH







FIELDS VALUES COMMENTSCo.Code 1000, 1100,….Call Point 2 For line itemsValidation ZVID Name of your validationDescription Validations for

VideoconText

Activation Level 1 Active ; Double-click on any line to see & create the steps in the validation as required.




FIELDS VALUES COMMENTSIn this screen you will see the steps created for your validation ZVID. To see the steps, expand the same by clicking on ‘+’ sign and then keep the cursor on the required step. If you want to create a new step, click on ‘Create step’ icon as shown in the next screen.




FIELDS VALUES COMMENTSPrerequisite Code Means this step is to be executed if in BKPF table :

Transaction code is J1IHCheck Code Check whether Business area in BSEG table is not

blank.Message Message no. 028 This message is to be flashed if the prerequisite is met

and check is not fulfilled.



3.4.3 Business Place For VATConfig-ID and Title: Business Place for VAT



File Name:



Header Details

Description: Business Place For VAT







FIELDS VALUES COMMENTSPrerequisite Code Means this step is to be executed if the GL account in

BSEG table is either of 251450, 173100 or 173200Check Code Check whether Business Place in BSEG table is not





3.4.4 Section code validation in MIROConfig-ID and Title: Section code validation in

MIROOrganization/Area: FI


File Name:



Header Details

Description: Section code validation in MIRO







FIELDS VALUES COMMENTSPrerequisite Code Means this step is to be executed if the Transaction

code is ‘MIRO’ and withholding tax code is not blank.Check Code Check whether Section Code in BSEG table is not





3.4.5 Section code validation in FBCJConfig-ID and Title: Section code validation in

FBCJOrganization/Area: FI


File Name:



Header Details

Description: Section code validation in MIRO







FIELDS VALUES COMMENTSPrerequisite Code Means this step is to be executed if the Transaction

code is ‘FBCJ’ and withholding tax code is not blank.Check Code Check whether Section Code in BSEG table is not





3.5 Substitution in Accounting Documents

3.5.1 Profit Center in ST Line itemConfig-ID and Title: Profit Center in ST line items



File Name:



Header Details

Description: Profit Center in ST line items

Transaction Code: OBBH

Menu Path: IMG -> Financial Accounting (New) -> Financial Accounting Basic Settings (New) -> Tools -> Validation/Substitution -> Substitution in Accounting Documents





FIELDS VALUES COMMENTSCo.Code 1000, 1100,….Call Point 2 For line itemsSubstitution VID Name of your substitutionDescription For Videocon Group TextActivation Level 1 Active ; Double-click on any line to see & create the

steps in the substitution as required.




FIELDS VALUES COMMENTSIn this screen you will see the steps created for your substitution VID. To see the steps, expand the same by clicking on ‘+’ sign and then keep the cursor on the required step. If you want to create a new step, click on ‘Create step’ icon as shown above in the screen.




FIELDS VALUES COMMENTSPrerequisite Code Means this step is to be executed if in BKPF table :

Reference procedure is ‘VBRK’ AND (Transaction codes are either of VF01, VF02, VF11, VFX3 or VF04)AND line item indicator in BSEG table is ‘T’ (sales tax line item)

Substitution Exit U203 If the above prerequisite is met substitute the profit center based on the logic given in the user Exit U203. U203 is defined in module pool YGGBS000 which was created by copying SAP standard module pool RGGBS000Logic given in U203 :Profit center in the sales tax line item is brought from table VBRP (Billing item) on the basis of comparison of plant in BSEG with VBRP.To interpret the code help of ABAP team should be taken.



3.5.2 Bank AccountingConfig-ID and Title: Bank Accounting



File Name:



Header Details

Description: Bank Accounting







FIELDS VALUES COMMENTSPrerequisite Code Means this step is to be executed if :

Transaction code is ZFBCJSubstitution Exit U203 If the above prerequisite is met substitute the BSEG

table field ‘Assignment’ by the values stored in the field BSEG-SGTXT



3.5.3 For defaulting GSBER in line itemConfig-ID and Title: For defaulting GSBER in line

itemOrganization/Area: FI


File Name:



Header Details

Description: For defaulting GSBER in line item







FIELDS VALUES COMMENTSPrerequisite U210 Means this step is to be executed if :

The logic given in user exit U210 is met. U210 is written in Module pool YGGBR000 which was created by copying SAP standard module pool RGGBR000.Logic in U210 is as follows :the above user exit matches the combination of Co. code & GL account entered by the user with that maintained in the table ZFI_GLGSBER. If it matches, then it calls for function module 'ZFI_GSBER_GET_FOR_GL_ACCOUNT' which is basically importing the value of business area from the table ZFI_GLGSBER to memory id ‘ZMEMUP’

Substitution Exit U211 If the above prerequisite is met, U211 is executed. This User Exit is written in Program YGGBS000. User Exit U211 just calls for the function module 'Z_GSBER_SET_FOR_GL_ACCOUNT', which simply exports the value stored in the memory id ‘ZMEMUP’ (as explained above) to BSEG-GSBER.



3.5.4 Personnel no. derivation in line itConfig-ID and Title: Personnel no. derivation in line

itOrganization/Area: FI


File Name:



Header Details

Description: Personnel no. derivation in line it








Transaction code is either FB01 or FB05 ANDCompany code = 1100 ANDDocument type is either DU or DZSession name is not blank

Substitution Exit U221 If the above prerequisite is met, pass on value in the above field (only first 8 characters) to the BSEG table field of personnel id. This logic is defined in the exit U221. U221 is written in the module pool YGGBS000.



3.5.5 FF68Config-ID and Title: FF68



File Name:



Header Details

Description: FF68








Transaction code is either FB01, FB05 or FBCJ AND the customer number in BSEG table is not blank.

Substitution Code If the above prerequisite is met, pass on value in the BSEG table field SGTXT to the BSEG table field of Reference Key2



3.5.6 FBCJ assignment substitutionConfig-ID and Title: FBCJ assignment substitution



File Name:



Header Details

Description: FBCJ assignment substitution








Transaction code is FBCJ AND the GL Account is in the range between 150011 and 170000

Substitution Code If the above prerequisite is met, pass on value in the BSEG table field SGTXT to the BSEG table field of ‘Assignment’



3.5.7 For defaulting PRCTR in line itemConfig-ID and Title: For defaulting PRCTR in line

itemOrganization/Area: FI


File Name:



Header Details

Description: For defaulting PRCTR in line item







FIELDS VALUES COMMENTSPrerequisite U210 Means this step is to be executed if :

The logic given in user exit U210 is met. U210 is written in Module pool YGGBR000 which was created by copying SAP standard module pool RGGBR000.Logic in U210 is as follows :the above user exit matches the combination of Co. code & GL account entered by the user with that maintained in the table ZFI_GLGSBER. If it matches, then it calls for function module 'ZFI_GSBER_GET_FOR_GL_ACCOUNT' which is basically importing the value of profit center from the table ZFI_GLGSBER to memory id ‘ZMEMUP’

Substitution Exit U212 If the above prerequisite is met, U212 is executed. This User Exit is written in Program YGGBS000. User Exit U212 just calls for the function module 'Z_GSBER_SET_FOR_GL_ACCOUNT', which simply exports the value stored in the memory id ‘ZMEMUP’ (as explained above) to BSEG-PRCTR.



3.5.8 Residual Item SubstitutionConfig-ID and Title: Residual Item Substitution



File Name:



Header Details

Description: Residual Item Substitution







FIELDS VALUES COMMENTSPrerequisite This step is to be executed only for the posting keys

04,14, 24 or 34Substitution If the above condition satisfies, Text Field is substituted

by the residual item



3.5.9 FREIGHT SDConfig-ID and Title: FREIGHT SD



File Name:



Header Details

Description: FREIGHT SD







FIELDS VALUES COMMENTSPrerequisite This step is to be executed if the transaction code is

either of VF01, VF02 or VF11 AND GL account is either of 411108, 233010 or 411101.

Substitution If the above condition satisfies, Assignment Field is substituted by the reference document no. of the header level.



3.5.10 Text In FF68Config-ID and Title: FREIGHT SD



File Name:



Header Details

Description: Text In FF68







FIELDS VALUES COMMENTSPrerequisite This step is to be executed if the transaction code is

either of FB01 or FB05 AND GL account is in the range 159999 to 170001 AND session name is not blank AND for document type DU or DZ

Substitution If the above condition satisfies, Text Field is substituted by Collection from Dealers.



3.6 Project System (Basic settings for Advertising)

3.6.1 Activate Project Management in Controlling AreaConfig-ID and Title: Activate Project Management

in Controlling AreaOrganization/Area: PS

ERP Responsible: CO Team + CRM Team

File Name:


Responsibility: CO Team + CRM Team Status: Open / Closed

Header Details

Description: Activate Project Management in Controlling Area


Menu Path: IMG -> Project System -> Costs -> Activate Project Management in Controlling Area





FIELDS VALUES COMMENTSControlling Area VCA1 Activation of CO components has been already explained

earlier at the time of ‘Maintain Controlling Area Settings’



3.6.2 Create CO VersionsConfig-ID and Title: Create CO Versions

Organization/Area: PS


File Name:



Header Details

Description: Create CO Versions


Menu Path: IMG -> Project System -> Costs -> Create CO Versions





FIELDS VALUES COMMENTSControlling Area VCA1 This configuration has already been explained in detail

above in ‘Maintain Version’ at the time of controlling area maintenance.



3.6.3 Maintain Budget ProfileConfig-ID and Title: Maintain Budget Profile



File Name:



Header Details

Description: Maintain Budget Profile

Transaction Code: OPS9

Menu Path: IMG -> Project System -> Costs -> Budget -> Maintain Budget Profile





FIELDS VALUES COMMENTSProfile ZCRM01 To create the new profile, click ‘New Entries’ button in

the menu bar.Text Project Budget profile

for MktgDouble click on the profile to enter its details




FIELDS VALUES COMMENTSPast 1 Permitted number of years in the past for which

budgeting can be done. Count-back is done from the value mentioned in ‘start’ box.

Future 4 Permitted number of years in future for which budgeting can be done. Counting is done from the value mentioned in ‘start’ box.

Start 0 Value mentioned here is added to the current fiscal year.

Total Value Check box If checked, overall budgeting is allowed.Annual values Check box If checked, yearly budgeting is allowed.Avail.Ctrl-Activn Type 1 Decides on activation availability controlAvail.Ctrl-Overall If the indicator is set, availability control conducts checks

against the overall budget.



3.6.4 Create Number Ranges for BudgetingConfig-ID and Title: Create Number Ranges for

BudgetingOrganization/Area: PS


File Name:



Header Details

Description: Create Number Ranges for Budgeting

Transaction Code: OK11

Menu Path: IMG -> Project System -> Costs -> Budget -> Create Number Ranges for Budgeting





FIELDS VALUES COMMENTSIn this screen, follow the menu path as shown above to maintain the number ranges for budgeting documents.



3.6.5 Define Tolerance LimitsConfig-ID and Title: Define Tolerance Limits



File Name:



Header Details

Description: Define Tolerance Limits


Menu Path: IMG -> Project System -> Costs -> Budget -> Define Tolerance Limits





FIELDS VALUES COMMENTSCOAr VCA1Profile ZCRM1 Budget profile created in the earlier stepTr.Grp ++ Select the required activity group from drill-downAct. 1, 2, 3 Select appropriate message type from drill-downUsage in % Mention % as required.Abs variance Delta Amount between budget & actualCurrency INR



3.6.6 Specify Exempt Cost ElementsConfig-ID and Title: Specify Exempt Cost Elements



File Name:



Header Details

Description: Specify Exempt Cost Elements

Transaction Code: OPTK

Menu Path: IMG -> Project System -> Costs -> Budget -> Specify Exempt Cost Elements





FIELDS VALUES COMMENTSMaintain the cost elements you want to exempt from the budgetary control.



3.6.7 Create Allocation StructuresConfig-ID and Title: Create Allocation Structures



File Name:



Header Details

Description: Create Allocation Structure


Menu Path: IMG -> Project System -> Costs -> Automatic and Periodic Allocations -> Settlement -> Settlement Profile -> Create Allocation Structure





FIELDS VALUES COMMENTSTo create new allocation structure, click on ‘new entries’ tab in the menu bar. Write its description as required. Now select the same and double-click the ‘Assignments’ written in the left-hand side of the screen. System will display the following screen.




FIELDS VALUES COMMENTSAssignments 10, 20, …… Ranges of cost elementsText Advertising……. Description identifying the ranges of cost elements.

Now we have to assign the cost element ranges against each of these assignments. To do the same, keep cursor on any of the assignments and select ‘Source’ on the left hand side. Now you will have the screen as displayed next.




FIELDS VALUES COMMENTSFrom Cost ElementTo Cost ElementCost Center Group ADVERT_EXP After entering the required data, save the same &

return back to the original screen. Follow the same procedure for all the assignment line items. After the same, we have to assign settlement cost elements to each of them. To do this again select the assignment line and double-click on ‘Settlement cost element’.




FIELDS VALUES COMMENTSBy cost element Check box Check this box in case you want to settle by the original

cost element onlySettlement cost element

Enter the settlement cost element if you want to settle it by settlement cost element. You can use this allocation structure also in assessment cycle. However, in this case, you have to define the assessment cost elements using ‘Assessment cost element box’ instead of ‘settlement cost element box’ as shown in the next screen.



3.6.8 Create Source StructureConfig-ID and Title: Create Source Structure



File Name:



Header Details

Description: Create Source Structure

Transaction Code: OKEU

Menu Path: IMG -> Project System -> Costs -> Automatic and Periodic Allocations -> Settlement -> Settlement Profile -> Create Source Structure





FIELDS VALUES COMMENTSTo create new source structure, click on ‘new entries’ tab in the menu bar. Write its description as required. Now select the same and double-click the ‘Assignments’ written in the left-hand side of the screen. System will display the following screen.




FIELDS VALUES COMMENTSHere you can define the multiple assignments depending on your requirement. Each of these assignments need to be assigned cost elements or cost element group as the case may be. This can be done by individually selecting the assignment and clicking on ‘Source’ tab on the left-hand side of the screen. Next screen is displayed.




FIELDS VALUES COMMENTSThis way mapping can be done for all the assignments.



3.6.9 Create Settlement ProfilesConfig-ID and Title: Create Settlement Profiles



File Name:



Header Details

Description: Create Settlement Profiles


Menu Path: IMG -> Project System -> Costs -> Automatic and Periodic Allocations -> Settlement -> Settlement Profile -> Create Settlement Profile





FIELDS VALUES COMMENTSIn this screen, select ‘new entries’ from the menu bar and create the settlement profile with its description. To define the same, double-click on the same. Now you will have the next screen.




FIELDS VALUES COMMENTSTo be settled in full Check box If this box is checked, system will not allow the closure

of this order if there is balance in it.Can be settled If this box is checked, system will only flash the warning

message in case of the balance.Not for settlement If this box is checked, settlement will not be carried out

by the systemAllocation structure ZM As created in the earlier stepSource structure AD As created in the earlier stepPA transfer structure FI To be given only when the order is to be settled to

COPA.100% validation Check box System issues warning message if settlement rule % is

not equal to 100%% settlement Check box Percentages can be defined in the settlement ruleEquivalent no. Check box Equiv. No.s can be defined in the settlement ruleAmount settlement Check box Amount can be defined in the settlement ruleVariances to COPA Check this box only when settlement variances are to

be taken to COPAValid receivers As requiredDocument type SA Doc. Type for settlement documentsMax. Dist. Rules 999 Max. no. of lines in settlement rulesRes. Time 3 Default period by system



3.6.10 Define Number Ranges for Settlement DocumentsConfig-ID and Title: Defien Number Ranges for

Settlement DocumentsOrganization/Area: PS


File Name:



Header Details

Description: Define Number Ranges for Settlement Documents

Transaction Code: SNUM

Menu Path: IMG -> Project System -> Costs -> Automatic and Periodic Allocations -> Settlement -> Define Number Range for Settlement Documents





FIELDS VALUES COMMENTSSelect ‘Maintain Group’ icon from the menu bar. System displays the next screen.




FIELDS VALUES COMMENTSIn this screen you can see the controlling area still unassigned and lying at the bottom of the screen. To assign the same to a group, keep cursor on the same and click on the icon for ‘Select elements’. The same will turn blue as shown in the next screen.




FIELDS VALUES COMMENTSAfter selecting the appropriate group as shown above, select icon for ‘Assign Element Group’ to assign the same.


co configuration document - mission excellence

Documents

set controlling area

controlling area setting

document types

global settings

baseline settings

plan versions

local documents

number ranges