Municipal CMOM Municipal CMOM Program Program

ComponentsComponentsCapacity Capacity (assurance)(assurance)ManagementManagementOperationsOperationsMaintenanceMaintenance

October 9, 2008October 9, 2008

CMOM WorkshopCMOM Workshop

What we cover today:What we cover today:• Asset Management PlanAsset Management Plan

– Stipulation requirements Stipulation requirements – District Rule requirements District Rule requirements – Objectives Objectives – Process Process – Resources Resources – ReferencesReferences

• Overflow Response PlanOverflow Response Plan– Stipulation requirements Stipulation requirements – District Rule requirements District Rule requirements – Objectives Objectives – ProcessProcess

What we will cover in the What we will cover in the futurefuture

• Root Cause Failure Analysis Root Cause Failure Analysis

• Communications PlanCommunications Plan

• Audit PlanAudit Plan

• Other issues as requestedOther issues as requested

CMOM CycleCMOM Cycle

Things that help insure Things that help insure successful CMOM activities. . . successful CMOM activities. . .

• Involve Entire Organization in CMOM Involve Entire Organization in CMOM PlanningPlanning

• Establish Structure for CMOM Establish Structure for CMOM involvementinvolvement

• Set Priorities for Closing GapsSet Priorities for Closing Gaps

• Recognize Importance of Asset Recognize Importance of Asset Management in Achieving CMOM GoalsManagement in Achieving CMOM Goals

• Insure good decision makingInsure good decision making

Goals, Goals, ObjectiveObjectives, and s, and Strategies Strategies HierarchyHierarchy

ProgramGoals

Program Objectives

Program Strategies

Supporting Data

Performance Measures

Components of the Municipal Components of the Municipal CMOM programCMOM program

• Management PlanManagement Plan

• Overflow Response PlanOverflow Response Plan

• System Evaluation and System Evaluation and

Capacity Assurance Plan Capacity Assurance Plan

(SECAP) [if required](SECAP) [if required]

• Communication PlanCommunication Plan

• Audit PlanAudit Plan

Satellite Stipulation Satellite Stipulation (Case No. 2005-(Case No. 2005-

CX-000013)CX-000013)

District Stipulation (Paragraphs District Stipulation (Paragraphs 6&7)6&7)

HighlightsHighlights• Acknowledge reduction in SSOsAcknowledge reduction in SSOs

• SSOs still exist SSOs still exist – District’s system and District’s system and – satellite municipalities’ systemssatellite municipalities’ systems

• CMOM CMOM – tool to continue to reduce sanitary tool to continue to reduce sanitary

overflowsoverflows

• Regional CMOM program components Regional CMOM program components (more on next slide)(more on next slide)

District Stipulation (Paragraphs District Stipulation (Paragraphs 6&7)6&7)

Highlights (continued)Highlights (continued)CMOM ComponentsCMOM Components

• Management PlanManagement Plan– GoalsGoals– Organizational structureOrganizational structure– Legal authorityLegal authority– Design criteriaDesign criteria– Benchmarking data and performance measuresBenchmarking data and performance measures– Asset Management Program (significant effort)Asset Management Program (significant effort)

•Programmed maintenanceProgrammed maintenance

•Tracking asset conditionTracking asset condition

MMSD RulesMMSD Rules

•3.105 Capacity Assurance, Management, Operations, and Maintenance Programs – (1) No later than June 30, 2009,

governmental units shall establish systematic and proactive programs for capacity assurance, management, operation, and maintenance for their sewerage systems.

More rules. . .More rules. . .

•3.106 District Review – (1) Governmental units shall submit to

the District for review the program management, overflow response, communications, audit, sewer system evaluation and capacity assurance, and infiltration and inflow management plans required by sec. 3.105, according to a schedule established by the District and provided to the governmental unit.

Rule 3.105 (in part)Rule 3.105 (in part)

Addressing Asset Management:

•maintain local sewer system plans•maintain records of the physical

attributes and the condition •pro-actively clean public sanitary

sewers•pro-actively assess the condition and

performance of public sanitary sewers •pro-actively repair, replace, and

rehabilitate public sanitary sewers

What we cover today:What we cover today:• Asset Management PlanAsset Management Plan

– Stipulation requirements Stipulation requirements – District Rule requirements District Rule requirements – Objectives Objectives – Process Process – Resources Resources – ReferencesReferences

• Overflow Response PlanOverflow Response Plan– Stipulation requirements Stipulation requirements – District Rule requirements District Rule requirements – Objectives Objectives – ProcessProcess

Asset Management - Asset Management - DefinedDefinedAn integrated set of processes to An integrated set of processes to

minimize life-cycle costs of minimize life-cycle costs of infrastructure assets, at an infrastructure assets, at an acceptable level of risk, while acceptable level of risk, while continuously delivering established continuously delivering established levels of servicelevels of service

costscostsriskrisk

levels of servicelevels of service

OBJECTIVESOBJECTIVES

Level of ServiceLevel of Service

•ConveyanceConveyance

•Basement BackupsBasement Backups

•Customer ServiceCustomer Service

•Customer SatisfactionCustomer Satisfaction

OBJECTIVESOBJECTIVES

CostCost

•Minimize total cost of the collection system Minimize total cost of the collection system assets while achieving all other program assets while achieving all other program goalsgoals

•Implement a system to manage and report Implement a system to manage and report cost data related to collection system assetscost data related to collection system assets

OBJECTIVESOBJECTIVES

RiskRisk

• Pipe Pipe failuresfailures• Gravity Gravity

Main Main BlockagesBlockages

• Pump station downtimePump station downtime

ProcessProcess

• Know your assetsKnow your assets

• PrioritizePrioritize

• Perform Condition AssessmentPerform Condition Assessment

• Develop Long Range PlansDevelop Long Range Plans

• Integrate information systemsIntegrate information systems

Know your assetsKnow your assets

• LocationLocation

• SizeSize

• MaterialMaterial

• CapacityCapacity

• InstallationInstallation

PrioritizePrioritize

• Institutional knowledgeInstitutional knowledge

• Risk ManagementRisk Management– Consequence of failureConsequence of failure– Probability of failureProbability of failure

Condition AssessmentCondition Assessment

• NASSCO standards for NASSCO standards for pipes/manholespipes/manholes

• Guidelines (available on MMSD Guidelines (available on MMSD website)website)

• Mechanical/electrical equipment Mechanical/electrical equipment inspectionsinspections

• Record and track informationRecord and track information

Develop long-range plansDevelop long-range plans

• Condition Condition monitoringmonitoring

• MaintenanceMaintenance

• RehabilitationRehabilitation

• ReplacementReplacement

Inspect/test frequencyInspect/test frequency

Additional tests?Additional tests?Clean more frequently?Clean more frequently?

Lubrication scheduleLubrication scheduleReplacement scheduleReplacement schedule

Integrate information Integrate information systemssystems

• Asset identifiersAsset identifiers

• Asset hierarchyAsset hierarchy

• Cost informationCost information

• Work informationWork information

UpdateUpdate

• Evaluate the programEvaluate the program– Revise objectivesRevise objectives– Re-evaluate prioritiesRe-evaluate priorities– Adjust long-range plansAdjust long-range plans

ResourcesResources

• Developing the planDeveloping the plan

• Know your systemKnow your system

• PrioritizingPrioritizing

• Condition AssessmentCondition Assessment

• Long range plansLong range plans

http://www.epa.gov/OW-OWM.html/assetmanage/http://www.epa.gov/OW-OWM.html/assetmanage/

• MMSD websiteMMSD website

• PO TO ADD MOREPO TO ADD MORE

• International Infrastructure International Infrastructure Management ManualManagement Manual

• Water Environment FederationWater Environment Federation

• Water Environment Research Water Environment Research FoundationFoundation

MMSDMMSD Website Website

District Stipulation (Paragraphs District Stipulation (Paragraphs 6&7)6&7)

Highlights (continued)Highlights (continued)CMOM Components (continued)CMOM Components (continued)

• Overflow Response PlanOverflow Response Plan– Measures to protect public health and Measures to protect public health and

environmentenvironment– Public NotificationPublic Notification– Permit ReportingPermit Reporting– Measuring and monitoring steps during an Measuring and monitoring steps during an

overflow eventoverflow event

Rule 3.105(1)(i)Rule 3.105(1)(i)

Develop and implement an overflow response plan, which shall include procedures for identifying local overflows and incidents of basement flooding, mitigating their duration and volume, identifying their cause, determining the actions necessary to prevent their recurrence, and notifying the District.

Rule 3.105(1)(i) (proposed Rule 3.105(1)(i) (proposed revision)revision)Develop and implement overflow response and emergency response plans. The overflow response plan shall include procedures for identifying local overflows and incidents of basement flooding, mitigating their duration and volume, identifying their cause, determining the actions necessary to prevent their recurrence, and notifying the District. The emergency response plan shall include The emergency response plan shall include procedures for identifying the location and procedures for identifying the location and type of an emergency, notifying appropriate type of an emergency, notifying appropriate personnel, mitigating adverse effects, and personnel, mitigating adverse effects, and implementing corrective action.implementing corrective action.

What we cover today:What we cover today:• Asset Management PlanAsset Management Plan

– Stipulation requirements Stipulation requirements – District Rule requirements District Rule requirements – Objectives Objectives – Process Process – Resources Resources – ReferencesReferences

• Overflow Response PlanOverflow Response Plan– Stipulation requirements Stipulation requirements – District Rule requirements District Rule requirements – Objectives Objectives – ProcessProcess

ObjectivesObjectives

• KnowledgeKnowledge

• CommunicationCommunication

• ResponseResponse

• DocumentationDocumentation

KnowledgeKnowledge

• Caused by wet weatherCaused by wet weather• Caused by system issuesCaused by system issues

CommunicationCommunication

• InternalInternal

• ExternalExternal– RegulatoryRegulatory– PublicPublic– SpecialSpecial

ResponseResponse

• ContainmentContainment

• CleaningCleaning

• PumpingPumping

• Spare partsSpare parts

DocumentationDocumentation

• NoticeNotice

• ActionsActions

• AnalysisAnalysis

UpdateUpdate

• Evaluate the programEvaluate the program– Improve awarenessImprove awareness– Improve communicationsImprove communications– Revise responseRevise response

ResourcesResources

• Developing the planDeveloping the plan

• KnowledgeKnowledge

• CommunicationCommunication

• ResponseResponse

• DocumentationDocumentation

Discussion/QuestionsDiscussion/Questions

Debra Jensen (MMSD)Debra Jensen (MMSD)

- (414) 225-2143- (414) 225-2143

- - Djensen@mmsd.comDjensen@mmsd.com

Patrick Obenauf (MMSD)Patrick Obenauf (MMSD)

- (414) 277-6362- (414) 277-6362

- - Pobenauf@mmsd.comPobenauf@mmsd.com