cm4520 - océ...introduction cm4520 x-1 introduction thank you for choosing this machine. the océ...

For Océ and Imagistics Models

Océ User’s Guide [Enlarge Display Operations]cm4520

Introduction

Introduction

Thank you for choosing this machine.

The Océ cm4520 User’s Guide [Enlarge Display Operations] contains details on the operation of the various functions available in the Enlarge Display mode of the Océ cm4520 and on the various operating precautions. In order to ensure that this machine is used correctly and efficiently, carefully read the Enlarge Display Mode Operations volume of the User’s Guide before using the machine.

After reading the Enlarge Display Mode Operations volume of the User’s Guide, store it in the designated holder so that it can easily be referred to when questions or problems arise during operation.

Views of the actual equipment may be slightly different from the illustrations used in this Enlarge Display Mode Operations volume of the User’s Guide.

cm4520 x-1

Introduction

Explanation of manual conventions

7 CAUTION CAUTION

% Failure to observe instructions highlighted in this manner may result in serious injuries or property damage. Observe all cautions in order to ensure safe use of this machine.

2Reminder

Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information.

!Detail

Text highlighted in this manner provides more detailed information concerning operating procedures and other descriptions.

2Note

Text highlighted in this manner indicates sections containing additional information. If necessary, refer to the indicated sections.

[ ]

Names highlighted as shown above indicate keys on the control panel and buttons in the touch panel.

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Introduction

Contents

1 Before making copies

1.1 Control panel parts and their functions ...................................................1-2

1.2 Adjusting the angle of the control panel ..........................................................1-6

To adjust the angle of the control panel .......................................................1-7

1.3 Screens in Enlarge Display mode ...........1-8

To display the screens in Enlarge Display mode .......................................................1-8

1.4 Touch panel ............................................1-10

Touch panel operation ..........................1-10Icons that appear in the screen ............1-10Paper type icons ...................................1-12Paper supply icons ...............................1-13

1.5 Feeding the document ..........................1-14

To load the document into the ADF ......1-15To place the document on the original glass ......................................................1-16

1.6 Specifying document settings ..............1-18

Copying documents of mixed sizes (“Mixed Original” setting) ......................1-19Selecting the document orientation (“Original Direction” settings) ................1-22

cm4520 x-3

Introduction

To select an Original Direction setting ................................................... 1-23Selecting the position of the binding margin (“Margin” settings) .................... 1-24To select a Margin setting .................... 1-25

2 Using copy functions

2.1 General copy operation .......................... 2-2

To make a copy ...................................... 2-2

2.2 Selecting a Color setting ........................ 2-5

To select a Color setting ........................ 2-6

2.3 Selecting a Paper setting ....................... 2-8

Automatically selecting the paper size (“Auto Paper Select” setting) .................. 2-8Manually selecting the desired paper size ....................................................... 2-10

2.4 Specifying a Zoom setting .................... 2-12

To select a zoom ratio .......................... 2-14

2.5 Selecting a Simplex/Duplex setting ..... 2-16

To select single-sided or double-sided copies ................................................... 2-17

2.6 Selecting the quality of the document ............................................... 2-19

To specify an Original Type setting ...... 2-20

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Introduction

2.7 Selecting the density settings ..............2-22

Adjusting the print density (“Density” settings) ...............................2-22Adjusting the background density (“Background Adjustment” settings) .....2-24

2.8 Selecting a Combine Originals setting .....................................................2-26

To copy two document pages onto a single page (“2 in 1” setting) .................2-26

2.9 Selecting Finishing settings ..................2-27

To select Finishing settings ..................2-29

2.10Selecting center binding .......................2-31

To select center binding .......................2-31

2.11Selecting the Paper settings .................2-33

Specifying the paper size ......................2-33To specify a paper size .........................2-35To select a Paper Type setting .............2-37To print double-sided copies manually ................................................2-40

2.12Scanning the next document during printing (reserving a copy job) ..............2-43

To reserve a copy job ...........................2-43

2.13Stopping scanning/printing ..................2-46

To stop scanning/printing .....................2-46

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Introduction

3 Using scan functions

3.1 General scan operation .......................... 3-2

To perform a scanning operation ........... 3-2

3.2 Specifying a recipient ............................. 3-5

To use a program ................................... 3-6To select a group destination ................. 3-7To select a destination from the address book ....................................................... 3-9

3.3 Specifying scanning settings (Scan Settings) ....................................... 3-12

File Type ............................................... 3-12To select the File Type setting ............. 3-13Resolution ............................................ 3-15Scan Size ............................................. 3-17To specify the Scan Size setting .......... 3-17Simplex/Duplex .................................... 3-19To select the Simplex/Duplex setting ................................................... 3-19Color ..................................................... 3-21To select the Color setting ................... 3-22Original Type ........................................ 3-24Background Adjustment ...................... 3-26Original Setting ..................................... 3-28To select settings for the Original Setting functions .................................. 3-29

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Introduction

4 Using fax functions

4.1 General fax transmission operation .......4-2

To perform a fax transmission ................4-3

4.2 Specifying a recipient ..............................4-5

To use a program ....................................4-5To select a group destination .................4-6To select a destination from the address book ........................................................4-9To specify a destination though direct input ......................................................4-11To specify redialing ...............................4-13

4.3 Specifying the transmission settings (Scan Setting) .........................................4-16

Original Image Type ..............................4-16To select an Original Image Type setting ...................................................4-17Density ..................................................4-19Simplex/Duplex .....................................4-21To select the Simplex/Duplex setting ...4-21Resolution .............................................4-23To select a Resolution setting ...............4-23Scan Size ..............................................4-25

cm4520 x-7

Introduction

5 Additional copy operations

5.1 When a login screen appears ................. 5-2

When the screen to enter the user name appears .................................................. 5-2When the screen to enter the account name or password appears ................... 5-6

5.2 Checking the settings (Mode Check) .. 5-10

To check the settings ........................... 5-10

5.3 Printing a sample to check the settings (Proof Copy) ........................................... 5-14

To print a proof copy ............................ 5-14

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1 Before

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1 Before making copiesB

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1.1 Control panel parts and their functions

2Note

For details, refer to the User’s Guide [Copy Operations], User’s Guide [Network Scanner Operations], User’s Guide [Facsimile Operations] and the User’s Guide [Network Facsimile Operations].

Power Save Box

Access ABCABC DEFDEF

JKLJKLGHIGHI MNOMNO

TUVTUVPQRSPQRS WXYZWXYZMode Memory

Mode Check

Utility/Counter

Fax Scan Copy Reset

Interrupt

Power

Stop

Proof Copy

Start

Data Main Power

Help

Accessibility

Enlarge Display

Contrast

1 2 3 5

18 1716 15 14 1312 11 91019

4

20

6 7

8

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No. Part name Description

1 [Power Save] key Press to enter Low Power mode. While the machine is in Low Power mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To cancel Low Power mode, press the [Power Save] key again.

2 Touch panel Displays various screens and messages.Specify the various settings by directly touching the panel.

3 [Access] key If user authentication or account track settings have been applied, press this key after entering the user name and password (for user authentication) or the account name and password (for account track) in order to use this machine.

4 [Fax] key Press to enter Fax mode. While the machine is in Fax mode, the indicator on the [Fax] key lights up in green.

5 [Scan] key Press to enter Scan mode. While the machine is in Scan mode, the indicator on the [Scan] key lights up in green.

6 [Copy] key Press to enter Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green.

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7 [Reset] key Press to clear all settings (except programmed settings) entered in the control panel and touch panel.

8 Auxiliary power button

Press to turn on/off machine operations, for example, for copying, printing or scanning. When turned off, the machine enters a state where it conserves energy.

9 [Stop] key Pressing the [Stop] key during an operation temporarily stops the operation.

10 [Start] key Press to start an operation. When this machine is ready to begin an operation, the indicator on the [Start] key lights up in green. If the indicator on the [Start] key lights up in orange, the operation cannot begin.Press to restart a stopped job.

11 Main Power indicator

Lights up in green when the machine is turned on with the main power switch.

12 Data indicator Flashes in green while a print job is being received.Lights up in green when a print job is queued to be printed or while it is being printed.

13 [Proof Copy] key Press to print a single proof copy to be checked before printing a large number of copies. (See p. 5-14.)


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14 Keypad Use to type in the number of copies to be produced.Use to type in the zoom ratio.Use to type in the various settings.

15 [C] (clear) key Press to erase a value (such as the number of copies, a zoom ratio, or a size) entered using the keypad.

16 [Mode Check] key

Press to display screens showing the specified settings.

17 [Utility/Counter] key

Press to display the Meter Count screen and the Utility screen.

18 Contrast dial Use to adjust the contrast of the touch panel.

19 [Enlarge Display] key

While the indicator on the [Copy], [Scan], or [Fax] key is lit in green, press to enter Enlarge Display mode.

20 [Accessibility] key Press to display the Accessibility Setting screen.


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1.2 Adjusting the angle of the control panel

The control panel can be adjusted to any of three angles.

Adjust the control panel to the angle that allows for easy operation.

À Upper position (base position)

Á Middle position

Â Lower position

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To adjust the angle of the control panel

% Pull the control panel release lever toward you to raise or lower the control panel.

Control panel release lever

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1.3 Screens in Enlarge Display mode

To display the screens in Enlarge Display mode

1 Press the [Copy], [Fax] or [Scan] key in the control panel to display the desired screen.

2 Press the [Enlarge Display] key in the control panel.

– Depending on the settings specified in the Accessibility Setting screen, a message appears, requesting confirmation to return the settings to their defaults. For details on specifying settings in the Accessibility Setting screen, refer to the User’s Guide [Copy Operations].

Enlarge Display

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The screen in the touch panel appears in Enlarge Display mode. The screens can also be changed by pressing the [Copy], [Fax] or [Scan] key while the screens are displayed in Enlarge Display mode.

3 To return to the standard-sized screens to the screens in Enlarge Display mode, press the [Enlarge Display] key in the control panel.

– Depending on the settings specified in the Accessibility Setting screen, a message appears, requesting confirmation to return the settings to their defaults.

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1.4 Touch panel

Touch panel operation

To activate a function or to select a setting, lightly touch the button in the touch panel for the desired function or setting.

2Reminder

Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel.

Icons that appear in the screen

Icon Description

This button appears when there is a message indicating that a print error occurred. Touch this button to display the message, and then perform the necessary steps.

Touch this button to display the message in Enlarge Display mode.

Touch this button to return the message to its standard size from Enlarge Display mode.

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This icon indicates that an error occurred during an image stabilization operation, a print operation or a scan operation.Touch this icon to view a screen containing a warning code.

This icon appears when the toner has run out. The color (Y, M, C or K) of the empty toner is indicated, and copies can no longer be made and faxes can no longer be received. Replace the toner cartridge.

This icon appears when the toner is about to run out. The color (Y, M, C or K) of the nearly empty toner is indicated.

This icon appears when it is time to replace an imaging unit. The color (Y, M, C or K) of the imaging unit to be replaced is indicated, and copies can no longer be made and faxes can no longer be received. Contact your service representative.

Icon Description

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Paper type icons

2Note

For details, refer to the User’s Guide [Copy Operations].

If paper other than plain paper is specified for the selected paper drawer when using a copy function, the icon indicating the paper type appears under “Paper” in the Basic screen.

Paper type icons that appear

Thick 1 Thick 2 Thick 3 Single Side Only

OHP

Envelope Letterhead Special Paper

Colored Paper

Duplex 2nd-Side Normal

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Paper supply icons

The amount of paper remaining is indicated in the screen where the paper size is selected when using Copy functions. For details about the screen for selecting the paper size, refer to “Selecting a Paper setting” on page 2-8.

Paper supply icons that appear

Duplex 2nd-Side Thick 1



Icon Description

Indicates that not much paper remains in the paper drawer

Indicates that paper is not loaded in the paper drawer

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1.5 Feeding the document

2Note

For details, refer to the User’s Guide [Copy Operations], User’s Guide [Facsimile Operations] and the User’s Guide [Network Facsimile Operations].

The document can be fed in either of the following ways. Be sure to position the document correctly according to the type of document being copied.

- Using the ADF- Placing the document on the original glass

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To load the document into the ADF

1 Position the document so that the side to be scanned (first page) faces up, and then load it in the document feed tray.

2 Slide the adjustable document guides against the sides of the document.

A A

Adjustable document guide

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To place the document on the original glass

1 Lift open the ADF.

– When placing the document on the original glass, be sure to lift open the ADF at least 20°. If the document is placed on the original glass without the ADF being lifted at least 20°, the correct document size will not be detected.

2 Place the document so that the side to be scanned faces down, and then place the page on the original glass.

– Load the document pages so that the top of the document is toward the back or the left side of the machine.

When loading in the v orientation:

When loading in the w orientation:

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3 Align the document with the mark in the back-left corner of the document scales.

4 Close the ADF.

Document scales

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1.6 Specifying document settings

2Note


The following procedure describes how to specify the type of document to be copied when using copy functions.

For details on selecting the document type when using scanning functions, refer to “Original Setting” on page 3-28.

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Copying documents of mixed sizes (“Mixed

Original” setting)

Documents of different sizes can be loaded together into the ADF to be fed and scanned one by one automatically.

1 Slide the adjustable document guides to fit the size of the largest page.

– If large-sized documents are to be loaded, pull out the document support.

Document support

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2 Arrange the document pages so that the side to be copied (first page) faces up, as shown in the illustration.

3 Load the document face up in the document feed tray.

– Slide the adjustable document guides against the sides of the document.

– Load the document pages into the ADF so that the top of the pages is toward the back or the left side of the machine.

Adjustable document guide

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4 In the Basic screen, touch [Combine Originals].

The Combine Originals screen appears.

5 Touch [Mixed Original].

– To cancel the “Mixed Original” setting, touch [Mixed Original] again to deselect it.

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Selecting the document orientation (“Original

Direction” settings)

When copying double-sided documents, making double-sided copies, or using a Combine Originals setting, specify the document orientation, otherwise the copies may not be printed in the correct page order or correct front and back page arrangement.

Setting Description

Select this setting for a document loaded with the top toward the back of this machine.

Select this setting for a document loaded with the top toward the front of this machine.

Select this setting for a document loaded into the ADF with the top of the document toward the left side of this machine.Select this setting for a document placed on the original glass with the top of the document toward the right side of this machine.

Select this setting for a document loaded into the ADF with the top of the document toward the right side of this machine.Select this setting for a document placed on the original glass with the top of the document toward the left side of this machine.

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To select an Original Direction setting

1 Position the document to be copied.

– For details on positioning the document, refer to “Feeding the document” on page 1-14.



3 Touch [Original Direction].

The Original Direction screen appears.

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4 Touch the button for the orientation of the loaded document, and then touch [OK].

– To cancel changes to the settings, touch [Cancel].

Selecting the position of the binding margin

(“Margin” settings)

If a double-sided document is loaded into the ADF, specify the position of the top of the back side of the document by specifying the binding margin position for the document.

Setting Description

Left Select this setting if the document that is loaded has a binding margin on the left side.

Top Select this setting if the document that is loaded has a binding margin at the top.

Right Select this setting if the document that is loaded has a binding margin on the right side.

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To select a Margin setting





Auto Select this setting to automatically select the position of the binding margin.If the document length is 11-11/16 in. or less, a binding position along the long side of the paper is selected.If the document length is more than 11-11/16 in., a binding position along the short side of the paper is selected.

Setting Description

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3 Touch [Margin].

The Margin screen appears.

4 Touch the button for the desired margin position, and then touch [OK].


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2.1 General copy operation

2Note

For details on the copy operation, refer to the User’s Guide [Copy Operations].

This section contains information on the general operation for making copies.

To make a copy

1 Press the [Copy] key in the control panel, and then press the [Enlarge Display] key.

The Copy mode screen appears in Enlarge Display mode.



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3 Specify the desired copy settings.

– For details on specifying document settings, refer to page 1-18.

– For details on specifying the Color setting, refer to page 2-5.

– For details on selecting the paper size, refer to page 2-8.

– For details on specifying a Zoom setting, refer to page 2-12.

– For details on selecting the document and copy settings, refer to page 2-16.

– For details on specifying the document image quality, refer to page 2-19.

– For details on specifying a copy density setting, refer to page 2-22.

– For details on specifying combined copy settings, refer to page 2-26.

– For details on specifying copy Finishing settings, refer to page 2-27.

– For details on selecting the binding setting, refer to page 2-31.

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4 Using the keypad, type in the desired number of copies.

– If the number of copies was incorrectly entered, press the [C] (clear) key in the keypad, and then specify the correct number of copies.

5 Press the [Start] key.

Stop

Start

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2.2 Selecting a Color setting

When making copies, a Color setting can be selected.

The following Color settings are available.

The following procedure describes how to select a Color setting.

Setting Description

Auto Color Select this setting to automatically detect whether the scanned document is in color or in black and white, and then select the appropriate Color setting (“Full Color” or “Black”).

Full Color Select this setting to print the copy in full color, regardless of whether the scanned document is in color or in blank and white.

2 Color Select this setting to print all areas of the scanned document determined to be in color with the specified color, and print all areas determined to be black in black. (The colors used for the areas printed in color are: red, yellow, blue, magenta, green or cyan.)

Black Select this setting to print the copy in black and white, regardless of whether the scanned document is in color or in black and white.

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To select a Color setting

1 In the Basic screen, touch [Color].

The Color screen appears.

2 Touch the button for the desired Color setting.


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– If the “2 Color” setting was selected, touch the button for the desired color, and then touch [OK].

3 Touch [OK].

The Basic screen appears again.

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2.3 Selecting a Paper setting

The paper size can be selected automatically according to the document size or it can be specified manually. Specify the paper size according to the corresponding procedure, depending on the desired copy settings.

Automatically selecting the paper size (“Auto Paper

Select” setting)

The size of the loaded document is detected, and copies are produced using paper of the same size.

If the “×1.0” Zoom setting was specified, paper of the same size as the document is selected.

If the zoom ratio was increased or decreased, a paper size that corresponds to the specified zoom ratio is automatically selected.

1 In the Basic screen, touch [Paper].

The Paper screen appears.

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2 Touch [Auto Paper Select].


– The “Auto Zoom” setting and the “Auto Paper Select” setting cannot be used together.

– If the “Auto Zoom” setting was selected, the Zoom screen appears. In the Zoom screen, specify the desired Zoom setting.

3 Touch [OK].


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Manually selecting the desired paper size

The paper drawer loaded with paper of the desired size can be selected manually. By also selecting the Auto Zoom setting, the most appropriate zoom ratio is selected based on the size of the loaded document and the specified paper size.



2 Select the paper drawer loaded with paper of the desired size.

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– To use paper loaded into the bypass tray, touch [Bypass].

3 Touch [OK].


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2.4 Specifying a Zoom setting

The zoom ratio can be set in order to make a copy on paper with a size different than the document or to enlarge or reduce the size of the copy image.

The zoom ratio can be specified in any of the following ways.

Setting Description

Auto Zoom*1 The most appropriate zoom ratio is automatically selected based on the size of the loaded document and the specified paper size.

Full size (“×1.0”) A copy that is the same size as the document (×1.000) is produced.

Enlarge settings The most suitable enlargement zoom ratios for copying from common standard document sizes to standard paper sizes are preset.

Reduce settings *2

The most suitable reduction zoom ratios for copying from common standard document sizes to standard paper sizes are preset.

Set Zoom*2*3 Programmed zoom ratios can be recalled to be used again for copying.

XY Zoom By using the keypad, a zoom ratio between ×0.250 and ×4.000 can be typed in directly without changing the height-to-width ratio.

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*1 The “Auto Zoom” setting and the “Auto Paper Select” setting cannot be used together.If the “Auto Paper Select” setting was selected, the Paper screen appears. In the Paper screen, specify the desired Paper setting.

*2 By programming and recalling a reduction zoom ratio, “Minimal” can be selected. Touch [Minimal] to produce a copy with the original image slightly reduced (×0.930).The zoom ratio of the “Minimal” setting can be changed (between ×0.900 and ×0.999). For details, refer to the User’s Guide [Copy Operations].

*3 The programmed zoom ratios can be changed. For details, refer to the User’s Guide [Copy Operations].

The following procedure describes how to specify the Zoom setting.

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To select a zoom ratio

1 In the Basic screen, touch [Zoom].

The Zoom screen appears.

2 Touch the button for the desired zoom ratio.


– If an Enlarge setting, Reduce setting or Set Zoom setting was selected, select the desired zoom ratio, and then touch [OK].

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– If an XY Zoom setting was selected, use the keypad to type in the desired zoom ratio, and then touch [OK].

– Touch [+] to enlarge the zoom ratio, and touch [–] to reduce the zoom ratio in ×0.001 (0.1%) increments.

3 Touch [OK].


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2.5 Selecting a Simplex/Duplex setting

The type of document and copy can be specified.

The following Simplex/Duplex settings are available.

*1 If [2 1] or [2 2] is selected, select the position of the binding margin and the orientation of the loaded document, otherwise the copies will not be printed as desired. For details on selecting the position of the binding margin for the document, refer to “Selecting the position of the binding margin (“Margin” settings)” on page 1-24. For details on selecting the document orientation, refer to “Selecting the document orientation (“Original Direction” settings)” on page 1-22.

Setting Description

1 1 Select this setting to produce single-sided copies from single-sided documents.

1 2 Select this setting to produce one double-sided copy from two single-sided documents.

2 1*1 Select this setting to produce two single-sided copies from one double-sided document.

2 2*1 Select this setting to produce double-sided copies from double-sided documents.

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!Detail

When the document is scanned from the original glass using the [2 1], [1 2] or [2 2] settings, the scanned pages are stored and printed together.

The following procedure describes how to select the Simplex/Duplex setting.

To select single-sided or double-sided copies

1 In the Basic screen, touch [Simplex/Duplex].

The Simplex/Duplex screen appears.

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2 Select the desired setting.


3 Touch [OK].


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2.6 Selecting the quality of the document

The document quality can be specified.

The following Original Type settings are available.

If [Text/Photo] or [Photo] is selected, the photo type can also be selected.

Setting Description

Text Select this setting for documents consisting only of text.

Text/Photo Select this setting for documents consisting of both text and photos (halftones).

Photo Select this setting for documents consisting of only photos (halftones).

Dot Matrix Select this setting for documents consisting of text that generally appears faint.

Map Select this setting for documents containing many halftones of faint colors, such as maps.

Copied Paper Select this setting for documents with an uneven density produced using a copier or printer.

Setting Description

Photo Paper Select this setting for photos printed on photo paper.

Printed Photo Select this setting for printed photos, such as in books or magazines.

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The following procedure describes how to select an Original Type setting.

To specify an Original Type setting

Select the setting for the image type of the document to better adjust the copy quality.



2 In the Basic screen, touch [Original Type].

The Original Type screen appears.

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3 Touch the button for the quality setting most appropriate for the loaded document.

– If [Text/Photo] or [Photo] is selected, select the photo type, and then touch [OK].

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2.7 Selecting the density settings

The density can be adjusted to print a copy that is darker or lighter than the current print result.

The following density adjustments are available.

The following procedures describe how to select the density settings.

Adjusting the print density (“Density” settings)

1 In the Basic screen, touch [Density].

The Density screen appears.

Setting Description

Density The density of the print image can be adjusted to one of nine levels.

Background Adjustment

The density of the background color of the document can be adjusted to one of nine levels.

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2 Touch [Density].


3 Select the desired Density setting.

– Each time [Light] or [Dark] is touched, the density is lightened or darkened by one level.

– To select the center setting (default setting), touch [Std.].


4 Touch [OK].

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Adjusting the background density (“Background

Adjustment” settings)

1 In the Basic screen, touch [Density].


2 Touch [Background Adjustment].

The Background Adjustment screen appears.

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3 Select the desired Background Adjustment setting.


– To select the third setting from the right (default setting), touch [Std.].

– Touch [Auto] to automatically adjust the level of the background density according to the document being copied.


4 Touch [OK].

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2.8 Selecting a Combine Originals setting

Two document images can be combined and printed on a single page, reducing paper use.

To copy two document pages onto a single page (“2

in 1” setting)



2 Touch [2 in 1].

– To cancel the setting, touch the button again to deselect it.

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2.9 Selecting Finishing settings

Various settings can be selected for sorting and finishing copies fed into the copy output tray.

The following Finishing settings are available.

Setting Description

Sort Select this setting to separate each set of a multi-page document.

Group Select this setting to separate the copies of each page in a multi-page document.

Offset*1 Select this setting to feed out and sort printed copies in an alternating crisscross pattern if the sorting conditions are met when no finisher is installed.Select this setting to feed out and stack the printed copies on top of each other with each set shifted to separate it when a finisher is installed.

Corner Staple*2*3

Select this setting to bind the printed copies with a staple in the corner.

2 Staples*2*3 Select this setting to bind the printed copies with two staples.

2/3-hole Punch*4

Select this setting to punch holes (2 or 3 holes) in the printed copies for filing them.

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*1 If no finisher is installed and all of the following conditions are met, printed copies can be fed out and sorted in an alternating crisscross pattern.

– 8-1/2×11- or 5-1/2×8-1/2-size paper is used.

– Paper of the same size and type is loaded with the w orientation in one paper drawer and with the v orientation in another drawer.

– The “Auto Paper Select” setting is selected.

– The “Mixed Original” function must not be used.*2 If the “Corner Staple” or “2 Staples” setting is

selected, the “Sort” setting is automatically selected. The “Corner Staple” or “2 Staples” setting and the “Offset” setting cannot be used together.

*3 The Staple settings are available only if optional finisher 9238 or finisher 9293 is installed.

*4 The Punch settings are available only if optional finisher 9293 is installed or punch kit is installed on finisher 9238.

The following procedure describes how to select Finishing settings.

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To select Finishing settings

1 In the Basic screen, touch [Finishing].

The Finishing screen appears.

2 Select the desired settings.


– To cancel a setting, touch the button again to deselect it.

– If the “Corner Staple”, “2 Staple”, “2-hole Punch” or “3-hole Punch” setting was selected, touch [Position Setting], and then touch the button for the desired position.

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Touch [Auto] to automatically determine the stapling or hole-punching position according to the orientation of the loaded document. The paper is stapled or holes are punched along the long side of the paper if the document length is 11-11/16 in. or less or along the short side of the paper if the document length is more than 11-11/16 in..

3 Touch [OK].


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2.10 Selecting center binding

Printed copies can be fed out folded in half and stapled at two places along the center.

!Detail

Copies can be bound at the center only if finisher 9238 is installed.

To select center binding

1 In the Basic screen, touch [Fold & Staple].

The Center Erase settings screen appears.

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2 Touch the button for the desired Center Erase setting.

– To erase the area along the center, touch [Yes]. To not erase the area along the center, touch [No].

– If “Yes” is selected under “Center Erase”, an area of 3/8 in. along the binding is erased.

– If paper misfeeds often occur when “No” is selected under “Center Erase”, select “Yes” to reduce the number of paper misfeeds.

– To cancel the “Fold & Staple” function, touch [OFF].


3 Touch [OK].


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2.11 Selecting the Paper settings

Specifying the paper size

The size of the paper loaded into the 1st drawer and the bypass tray can be specified.

For details on loading the paper, refer to the User’s Guide [Copy Operations].

The size of the paper loaded into the 1st drawer and the bypass tray can be selected in any of the following ways.

Setting Description

Auto Detect Select this setting to automatically detect the size of the paper loaded into the bypass tray.

Inches*1 A paper size in inches can be set so that the paper drawer is used specifically with the selected paper size.This is useful when the size of the paper that is loaded cannot be automatically detected.

Custom Size*2 A custom paper size can be set so that the paper drawer is used specifically with the selected paper size.Custom-sized paper can be loaded into the 1st drawer or the bypass tray.

Oversized Paper*3

A wide paper size can be set so that the paper drawer is used specifically with the selected paper size.Wide paper can be loaded into the 1st drawer or the bypass tray.

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*1 If paper other than the specified paper size is loaded, a paper misfeed may occur since the paper size is not automatically detected.

*2 In order to specify a custom paper size in Enlarge Display mode, the custom paper size must first be stored before entering Enlarge Display mode. For details, refer to the User’s Guide [Copy Operations].

*3 Wide paper is a size larger than the standard size and allows copies of standard-sized documents to be printed so that there is no loss at the edges. For example, if 11×17 Wide paper is used, an area up to 12-1/4 in. × 18 in. can be printed, allowing the entire area of an 11×17-size document to be printed.

The following procedure describes how to specify the size of the paper loaded into the 1st drawer.

Metric*1 A metric paper size can be set so that the paper drawer is used specifically with the selected paper size.This is useful when the size of the paper that is loaded cannot be automatically detected.

Other Papers*1 Paper in a size other than metric or inch sizes can be set so that the paper drawer is used specifically with the selected paper size. This is useful for specifying a paper size that cannot be detected automatically.

Setting Description

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To specify a paper size



2 Touch the button for the 1st drawer, and then touch [Change Setting].

– To specify a setting for the bypass tray, touch [Bypass].

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3 Touch [Paper Size].

4 Touch either [Auto Detect] or select the desired paper size.

– If a button other than [Auto Detect] was touched, select the desired paper size, and then touch [OK]. To cancel changes to the settings, touch [Cancel].

5 Touch [OK], and then touch [OK] in the next two screens that appear.


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To select a Paper Type setting

If a setting for special paper, such as overhead projector transparencies and other special paper, is selected for a paper drawer, that drawer is not selected automatically with the “Auto Paper Select” setting or the automatic paper-drawer-switching feature. However, a paper drawer set to “Single Side Only” is given priority when the “Auto Paper Select” setting is specified.

There are limits on the types of paper that can be loaded in a paper drawer. For details on the types of paper that can be loaded, refer to the User’s Guide [Copy Operations].

If overhead projector transparencies or thick paper is loaded into the paper drawer, be sure to select the corresponding paper type, otherwise a paper misfeed may occur.

The following procedure describes how to specify the setting for special paper loaded into the 1st drawer.

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– To specify a setting for the bypass tray, touch [Bypass].

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3 Touch [Paper Type].

4 Select the setting for a special paper type. Touch the button for the desired paper type.


– To select “Letterhead”, “Special Paper” or “Colored Paper”, touch [Paper Type 2].

5 Touch [OK], and then touch [OK] in the next two screens that appear.


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To print double-sided copies manually

If the document to be copied cannot be fed through the automatic duplex unit, touch [Duplex 2nd-Side] to print double-sided copies.

The following procedure describes how to specify the setting for paper already printed on one side and loaded into the 1st drawer.

A paper tray set to “Duplex 2nd-Side” is not selected when the “Auto Paper Select” setting is selected.



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– To specify a setting for special paper for the bypass tray, touch [Bypass].

3 Touch [Paper Type].

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4 Touch [Duplex 2nd-Side].

5 Select the type of paper to be loaded.


6 Touch [OK], and then touch [OK] in the next three screens that appear.


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2.12 Scanning the next document during printing (reserving a copy job)

The settings for the next copy job can be specified and the document can be scanned while a copy operation is being performed so that it can be printed once the current copy operation is finished.

!Detail

Up to 61 copy jobs, including the current copy job, can be reserved.

A copy job can be reserved after scanning of the loaded document is finished. The next job cannot be reserved while a document is being scanned.

To reserve a copy job

1 Press the [Start] key to begin scanning and printing the current copy job.

Stop

Start

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A message appears, indicating that the document is being scanned.

2 When the message “Ready to accept another job.” appears, copy settings can be specified for the next copy job.



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4 After the current copy job is finished, the next copy job begins.

When the current copy job is finished, the copy settings for the next copy job are automatically displayed and the copy operation begins.

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2.13 Stopping scanning/printing

The following procedure describes how to stop scanning the document and stop the printing operation.

To stop scanning/printing

1 Press the [Stop] key while a document is being scanned or a job is being printed.

A screen appears, allowing scanning/printing to be stopped.If a document is being scanned for a job, pressing the [Stop] key stops scanning.

Stop

Start

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2 To continue all stopped jobs, press the [Start] key.

!Detail

To delete the stopped job, touch [Delete]. Select the job to be deleted, and then touch [Delete].

Select only one job at a time to be deleted.

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3.1 General scan operation

2Note

For details on the scan operation, refer to the User’s Guide [Network Scanner Operations].

!Detail

Specify the scan settings and network settings and register destinations before entering Enlarge Display mode. For details, refer to the User’s Guide [Network Scanner Operations].

This section contains information on the general operation for scanning.

To perform a scanning operation

1 Press the [Scan] key in the control panel, and then press the [Enlarge Display] key.

The Scan mode screen appears in Enlarge Display mode.

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3 Specify the recipient.

– For details on specifying recipients, refer to page 3-5.

4 Specify the necessary scanning settings.

– For details on specifying scanning settings, refer to page 3-12.

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Scanning begins, and the data is sent.Pressing the [Stop] key during scanning, temporarily stops the scanning operation.

Stop

Start

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3.2 Specifying a recipient

!Detail

Destinations must first be registered in Utility mode. For details on registering destinations, refer to the User’s Guide [Network Scanner Operations].

The scan data can be sent in any of the following ways.

The procedure for specifying the destination where scan data is to be sent is described below.

Operation Description

Scan to E-Mail The scan data can be sent as an attached file to the specified e-mail address.

Scan to FTP A network environment that includes an FTP server can be used.The scan data is sent to a folder specified on the FTP server on the network.This is suitable for transmitting large-sized data, such as high-resolution data.If there are limitations on the document name due to the destination server conditions, it may not be possible to send the transmission.Contact your network administrator for details on file names for data that can be sent before specifying the document name.

Scan to SMB The scan data is sent directly to a specific computer on the network.In order to perform a Scan to SMB operation, first specify shared file settings in Windows on the computer receiving the data.

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To use a program

“Program” refers to the set of destinations and scan settings that are registered together. These are convenient for frequently sending transmissions with the same settings.

If a destination has not been registered with a program, the destination cannot be specified.

The following procedure describes how to send data by selecting a program that has been registered in advance.

% In the Program screen, touch the button for the desired program.

– Touch [Index List] to select the page of program destinations to be displayed.


– To clear all of the selected destinations, press the [Reset] key.

– To check/delete the specified destination, press the [Mode Check] key. For details on checking/deleting destinations, refer to “Checking the settings (Mode Check)” on page 5-10.

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– Additional destination addresses can be added from group destinations or from the address book.

To select a group destination

“Group” refers to multiple destinations that are registered collectively. The following procedure describes how to send data by selecting a group that has been registered in advance.

1 In the Program screen, touch [Group].

The Group screen appears.

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2 Select the group of destinations where the data is to be sent.

A list of destinations registered in the group appears.

3 Select the destination where the data is to be sent.

– To clear all of the selected destinations, touch [Reset].

– To select all of the destinations registered in the group, touch [Select All].


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– The letter at the beginning of the button name indicates the following information registered in the address book.E: E-mail destinationF: FTP destinationS: SMB destinationB: Box destination


4 Touch [OK].

– Additional destination addresses can be added from group destinations or from the address book.

To select a destination from the address book

“Address book” refers to the collection of destination addresses that have been registered in advance. The following procedure describes how to send data by selecting a destination from the address book.

Multiple destinations can be selected from the address book at the same time.

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1 In the Program screen, touch [Address Book].

The Address Book screen appears.

2 Touch the button of a destination to select the address. The selected button appears highlighted.

– The corresponding address appears as the name of the registered destination when an index button is touched.



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– The letter at the beginning of the button name indicates the following information registered in the address book.E: E-mail destinationF: FTP destinationS: SMB destinationB: Box destination

– Additional destination addresses can be added from programs or group destinations.

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3.3 Specifying scanning settings (Scan Settings)

In the Scan mode screen, touch [Scan Settings] to specify detailed settings for scanning.

File Type

Select the file format for saving the scan data. The following four file formats are available.

It may not be possible to select the format of the saved file, depending on the selected Color setting.

Setting Description

PDF Select this setting to save the data in the PDF format.

JPEG Select this setting to save the data in the JPEG format.

TIFF Select this setting to save data in the TIFF format.

Compact PDF Select this setting to compress the data more than with the PDF format. This is used with full-color scan data.

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To select the File Type setting

1 In the Scan mode screen, touch [Scan Settings].

The Scan Settings screen appears.

2 Touch [File Type].

The File Type screen appears.

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3 Select the file format, and then touch [Scan Setting].

4 Select the desired setting.

– If “Single Page” is selected, single file is created for each page of the document.

– If “Multi Page” is selected, a single file is created from the entire scanned document. This setting cannot be selected when “File Type” is set to “JPEG”.


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5 Touch [OK], and then touch [OK] in the next two screens that appears.

Resolution

Select the resolution (200 dpi, 300 dpi, 400 dpi or 600 dpi) for scanning.



2 Touch [Resolution].

The Resolution screen appears.

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3 Select the resolution.


4 Touch [OK], and then touch [OK] in the next screen that appears.

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Scan Size

Specify the size of paper to be scanned. Scanning size settings can be selected in any of the following ways.

To specify the Scan Size setting



Setting Description

Auto Select this setting to detect the size of the first page in the loaded document.

Inches Select a preset paper size and orientation in inch sizes.

Metric Select a preset paper size and orientation in metric sizes.

Other Papers Select a preset paper size and orientation in a size other than metric or inch sizes.

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2 Touch [Scan Size].

The Scan Size screen appears.

3 Select the desired size and orientation.

– If a button other than [Auto] was touched, select the desired paper size, and then touch [OK].



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Simplex/Duplex

Select whether a single-sided or double-sided document is to be scanned.

To select the Simplex/Duplex setting



Setting Description

1-Sided Select this setting to scan a single-sided document.

2-Sided Select this setting to scan a double-sided document.

Cover + 2-Sided

Select this setting to scan a document where the first page is single-sided and the remaining pages are double-sided.

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2 Touch [Simplex/Duplex].


3 Select the scanning type.



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Color

Specify whether the document will be scanned in color or black and white.

The following four settings are available.

It may not be possible to select a Color setting, depending on the selected File Type setting.

Setting Description

Auto Select this setting to automatically detect the color of the document and scan it with the corresponding setting.

Full Color Select this setting to scan in full color.

Black Select this setting for documents with distinct black and white areas, such as in line drawings.

Gray Scale Select this setting for documents with many halftones, such as in black and white photos.

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To select the Color setting



2 Touch [Color].

The Color screen appears.

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3 Select the color type.



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Original Type

Select the setting for the document to be scanned. For details on the document settings that can be selected, refer to “Selecting the quality of the document” on page 2-19.



2 Touch [Original Type].

The Original Type screen appears.

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– If [Text/Photo] or [Photo] is selected, select the photo type, and then touch [OK].


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Background Adjustment

The scanning density of the document background can be adjusted. When documents printed on colored paper are scanned in color, the background may become black. In that case, the density of the background can be adjusted.



2 Touch [Background Adjustment].

The Background Adjustment screen appears.

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3 Adjust the density as desired.


– To select the third setting from the right (default setting), touch [Std.].

– Touch [Auto] to automatically adjust the level of the background density according to the document being copied.



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Original Setting

Select the type of document that is loaded, for example, if it contains mixed page sizes or thick paper.

These functions can be used together.

Setting Description

Original Direction

Select the orientation of the document. The data is processed so that the top and bottom of the document are correctly positioned after the document is scanned. For details on document orientation settings that are available, refer to “Selecting the document orientation (“Original Direction” settings)” on page 1-22.

Bind Select the binding position, such as when holes are punched in the document or the document is stapled.This adjusts the scan of double-sided documents so that the binding position is not reversed.Left: Select this setting for a document with binding on the left side.Top: Select this setting for a document with binding at the top.Right: Select this setting for a document with binding on the right side.Auto: The binding is on the long side if the page is 11-11/16 in. or less, or it is on the short side if the page is more than 11-11/16 in..

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To select settings for the Original Setting functions



2 Touch [Original Setting].

The Original Setting screen appears.

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3 Select settings for the Original Settings functions.

– To cancel changes to the settings of all functions, touch [Reset].


– If [Original Direction] is touched, the Original Direction screen appears. Touch the button for the desired orientation, and then touch [OK].

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– If [Bind] is touched, the Bind screen appears. Touch the button for the desired binding position, and then touch [OK].


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4.1 General fax transmission operation

2Note

For details on the fax operation, refer to the User’s Guide [Facsimile Operations] and the User’s Guide [Network Facsimile Operations].

!Detail

To send e-mail messages in color, use the scanning functions.

This section contains information on the general operation for faxing.

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To perform a fax transmission

1 Press the [Fax] key in the control panel, and then press the [Enlarge Display] key.

The Fax mode screen appears in Enlarge Display mode.

2 Specify the necessary fax settings.

– For details on changing the settings, refer to “Specifying the transmission settings (Scan Setting)” on page 4-16.

3 Specify the fax number of the recipient.

– For details on specifying recipients, refer to page 4-5.

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5 Press the [Start] key in the control panel.

– If the “Destination Check Display Function” was set to “ON”, the Check Destination screen appears. Check the destinations, and then touch [TX].

!Detail

Scanning of the document begins, and the fax is sent. If the machine is set to display the transmission result report screen, a screen appears, requesting confirmation to print the transmission result report. To print the transmission result report, touch [Yes].

To stop the transmission, press the [Stop] key.

If the transmission could not be completed correctly, a transmission result report is printed.

Stop

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4.2 Specifying a recipient

!Detail

Destinations can easily be specified if they have been registered in Utility mode. For details on registering destinations, refer to the User’s Guide [Facsimile Operations] and the User’s Guide [Network Facsimile Operations].

To send or receive faxes manually, touch [Off-Hook]. When this button is touched, the dial tone can be heard from the speaker. For details, refer to the User’s Guide [Facsimile Operations] and the User’s Guide [Network Facsimile Operations].

The following procedure describes how to specify the recipient where the fax is to be sent.

To use a program

If a destination has been registered with a program, the fax number can be dialed simply by pressing the program button.

If a destination has not been registered with a program, the destination cannot be specified.

If transmission settings have been registered with the program, the functions are automatically set.

Only one program can be selected.

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% In the Program screen, touch the button for the program that you wish to use.

– Touch [Page List] to select the page of program destinations to be displayed.




– Additional destinations can be added from groups or be entered directly.

To select a group destination

A document can be sent to multiple recipients with a single operation.

A maximum of 605 destinations (500 programmed destinations, 100 entered with the keypad, and 5 e-mail destinations entered from the Direct Input screen) can be specified.

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1 In the Program screen, touch [Group].

The Group screen appears.

2 Touch the button for the desired group.

A list of destinations registered in the group appears.

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3 Select the destination where the data is to be sent.

– To clear all of the selected destinations, touch [Reset].

– To select all of the destinations registered in the group, touch [Select All].




– The letter at the beginning of the button name indicates the following information registered in the address book.A: Abbr. DialE: E-MailB: User BoxP: IP Address Fax DestinationI: Internet Fax Address

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– Touch [Group] in the Direct Input screen, and then type in the group number (00 to 99) to specify it.

– When specified with the method described above, the fax is sent to all destinations registered with the group.

4 Touch [OK].

Additional destinations can be added from programs or be entered directly.

To select a destination from the address book

If a destination has been programmed, the fax number can be found with the registered index characters and dialed.

1 In the Program screen, touch [Address Book].

The Address Book screen appears.

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2 Touch the button for the destination where the fax is to be sent.

– The selected button appears highlighted.– The corresponding address appears as the name

of the registered destination when an index button is touched.




– The letter at the beginning of the button name indicates the following information registered in the address book.A: Abbr. DialE: E-MailB: User BoxP: IP Address Fax DestinationI: Internet Fax Address

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– Additional destinations can be added from programs or groups.

To specify a destination though direct input

With direct input, special dialing symbols, such as a tone, pause or dash, can be entered. The fax number can be typed in from the keypad or by specifying an abbreviated dialing number.

[Direct Input] does not appear if [Manual Destination Input] in the Security Setting screen in Utility mode is set to [Restrict]. For details on the setting for [Manual Destination Input], contact your administrator.

1 In the Program screen, touch [Direct Input].

The Direct Input screen appears.

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2 If necessary, special dialing symbols, such as a tone, pause or dash, can be entered. The recipient’s fax number can also be entered by using the keypad.

– To clear the entered recipient number, touch [Del.].

– To specify an additional recipient, touch [Next Dest.], and then enter the number.




– [Tone]: If pulse dialing is being used, touch this button to send a push-button tone. This is used when a fax information service is being used. “T” appears in the screen. If pulse dialing is being used, use to switch to a push-button tone.

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– [Pause]: Touch this button to insert a pause when dialing. Touch [Pause] once to insert a 1-second pause. In addition, multiple pauses can be entered. “P” appears in the screen. If the PBX (private branch exchange) connection is set to “ON”, touch [Pause] after the outside line access code (for example, “0”) for accurate dialing when transmitting from an inside line to an outside line. “P” appears in the screen.

– [–]: Touch this button to insert the dash as separator symbol while dialing. This has no effect on the dialing. “–” appears in the screen.

– [Abbr.]: Use the keypad to enter the abbreviated dialing number (up to 2,000 from 0001 to 2000) and specify a destination registered as an abbreviated number.

To specify redialing

Dialing the same recipient again is called “redialing”.

1 In the Program screen, touch [Direct Input].

The Direct Input screen appears.

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2 Touch [Redial].

The Recently Dialed # screen appears.

3 From the list of displayed destinations, select the numbers to be redialed. The five most recently dialed fax numbers appear, in order, in the Recently Dialed # screen.



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4.3 Specifying the transmission settings (Scan Setting)

Touch [Scan Setting] in the Fax mode screen to display [Original Image Type], [Density], [Simplex/Duplex], and [Resolution], which can be used to specify transmission settings according to the document to be faxed.

!Detail

The transmission settings cannot be specified separately for different pages.

Original Image Type

Select the appropriate Original Image Type setting according to your document.

The following four Original Image Type settings are available.

Setting Description

Text Select this setting when scanning documents consisting only of text. If a document containing photos is scanned using this setting, the halftones of the photo will not be reproduced and the entire photo will appear black.

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To select an Original Image Type setting

1 In the Fax mode screen, touch [Scan Setting].


Text/Photo Select this setting when scanning documents consisting of both text and photos (halftones). This setting should be selected if text and photos are combined in a single page or if the document contains a combination of text pages and photo pages.

Photo Select this setting when scanning documents consisting of only photos (halftones).

Dot Matrix Select this setting when scanning documents with faint text (such as that written in pencil).

Setting Description

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2 Touch [Orig. Image Type].

The Original Image Type screen appears.




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Density

Select the appropriate Density setting according to your document.

The density can be adjusted to one of nine levels.



2 Touch [Density].


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3 Select the desired Density setting.


– To select the center setting (default setting), touch [Std.].



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Simplex/Duplex

Select the appropriate ADF scanning method according to your document.

The following three scanning methods are available.

To select the Simplex/Duplex setting



Setting Description

Single Sided Select this setting when scanning single-sided documents.

Double Sided Select this setting when scanning double-sided documents.

Cover + 2-Sided

Select this setting to scan a document where the first page is single-sided and the remaining pages are double-sided.

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2 Touch [Simplex/Duplex].


3 Select the scanning type.



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Resolution

Select the accuracy for scanning documents.

The following four Resolution settings are available.

To select a Resolution setting



Setting Description

Std. Select this setting to reduce the transmission time.

Fine Select this setting when scanning regular documents.

Super Fine Select this setting when scanning documents with small print or with illustrations.

Ultra Fine Select this setting when scanning documents with particularly fine print or with detailed illustrations.

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2 Touch [Resolution].

The Resolution screen appears.

3 Select the resolution.

– A more finely scanned document has more information to be sent, therefore, the transmission time increases.

– If “Ultra Fine” or “Super Fine” is selected, the fax is sent with a resolution appropriate for the recipient’s machine if it cannot receive a fax with the specified resolution.


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Scan Size

Select the size of the document to be scanned.



2 Touch [Scan Size].

The Scan Size screen appears.

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3 Select the desired size and orientation.



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5 Additional

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5 Additional copy

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5.1 When a login screen appears

2Note


When the screen to enter the user name appears

If the message “Input User Name and Password to login and press the Access key.” appears, user authentication settings have been specified on this machine.

If user authentication settings have been applied, this machine can only be used by users who enter their user name and password. When the following screen appears, type in the user name and password.

For a user name and password, contact the machine’s administrator.

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1 Touch [User Name].

– The screen that appears differs depending on the Administrator mode settings that have been specified.

– If a list of user names can be displayed, the desired user name can be selected from the list. Touch [List], touch the button for the desired user name to select it, and then touch [OK]. If [List All Users] is touched in the list of user names, the list of all users appears. Continue with step 3.

– If “Public User Access” on the General Settings screen is set to “Allow”, users with no access to a user name and password can touch [Public User Access] to use this machine.

– If “Active Directory” was selected for user authentication with an external server, [Domain Name] appears with the name of the default server. Touch [Domain Name] to display the names of servers registered with “Active Directory”, and then select the desired server.

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2 Using the keyboard that appeared or the keypad in the control panel, type in the user name, and then touch [OK].

– Touch [Symbol] or [Shift] to change the characters that are displayed.

– To change a character in the entered text, touch [←] and [→] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number.

– To clear all entered text, press the [C] (clear) key.– To cancel the input, touch [Cancel].

3 Touch [Password].

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4 Using the keyboard that appeared or the keypad in the control panel, type in the password, and then touch [OK].

– Use the keypad to type in numbers.

5 Press the [Access] key in the control panel.

– If account track settings have been applied in Administrator mode, the account track screen appears. However, if “Synchronize User Authentication & Account Track” in Administrator mode has been set to “Synchronize”, the account track screen does not appear if the users and accounts are synchronized.

The Basic screen appears.

6 When you are finished performing the desired operations, press the [Access] key.

A message appears, requesting confirmation to log off.

Access

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7 Touch [Yes].

The user authentication screen appears.

When the screen to enter the account name or

password appears

If the message “Input Account Name and Password to login and press the Access key.” appears, account track settings have been specified on this machine.

If account track settings have been applied, this machine can only be used by users who enter their account name and password. When the following screen appears, type in the account name and password.

For an account name and password, contact the machine’s administrator.

If “Account Track Input Method” in Administrator mode was set to “Password Only”, log on is possible by only entering the password. For details, refer to the User’s Guide [Copy Operations].

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1 Touch [Account Name].

– The screen that appears differs depending on the Administrator mode settings that have been specified.

2 Using the keyboard that appeared or the keypad in the control panel, type in the account name, and then touch [OK].

– Touch [Symbol] or [Shift] to change the characters that are displayed.

– To change a character in the entered text, touch [←] and [→] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number.

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– To clear all entered text, press the [C] (clear) key.– To cancel the input, touch [Cancel].

3 Touch [Password].

4 Using the keyboard that appeared or the keypad in the control panel, type in the password, and then touch [OK].

5 Press the [Access] key in the control panel.

The Basic screen appears.

Access

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6 When you are finished performing the desired operations, press the [Access] key.

A message appears, requesting confirmation to log off.

7 Touch [Yes].

The initial screen appears again.The screen that appears differs depending on the Administrator mode settings that have been specified.

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5.2 Checking the settings (Mode Check)

The currently specified settings can be viewed from the Mode Check screen. In addition, copy settings can be changed and scan/fax recipients can be deleted.

To check the settings

1 Press the [Mode Check] key.

The Mode Check screen appears.

2 Check the specified settings.

– When using copy functions: To display the previous screen, touch [Back]. To display the next screen, touch [Forward]. If the setting for a function has been changed from the default, the button for that function appears selected.

Mode Check

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To change a setting, touch the button for the function to be changed, and then change the setting using the appropriate method for that function.

– When using scanning functions: Select the desired setting from the list of registered transmission recipients. To delete unnecessary transmission recipient, touch [Delete], and then touch [Yes] in the confirmation message.

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To check the settings, select the desired setting, and then touch [Detail]. To check the destinations, touch [Dest].

– When using fax functions:Select the desired setting from the list of registered transmission recipients. To delete unnecessary transmission recipient, touch [Del.], and then touch [Yes] in the confirmation message.

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To check the settings, select the desired setting, and then touch [Detail]. To check the destinations, touch [Dest.].

3 After checking the settings, touch [Job End] or press the [Mode Check] key again.

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5.3 Printing a sample to check the settings (Proof Copy)

Before printing a large number of copies using copy functions, a single proof copy can first be printed so that it can be checked. This prevents copy errors from occurring.

!Detail

This feature cannot be used if the “Group” setting is selected.

To print a proof copy



2 Select the desired copy settings.

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3 Press the [Proof Copy] key.

A single proof copy is printed.

4 Check the proof copy.

– To change the copy settings, press the [Reset] key or the [C] (clear) key, and then change the settings.

5 Touch [Print].

The remaining copies are queued as a copy job.

Proof Copy

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1.1 Control panel parts and their functions .1-2

1.2 Adjusting the angle of the control panel 1-6

To adjust the angle of the control panel .1-7

1.3 Screens in Enlarge Display mode ...........1-8

To display the screens in Enlarge Display mode .......................................................1-8

1.4 Touch panel ............................................1-10

Touch panel operation ..........................1-10Icons that appear in the screen ............1-10Paper type icons ...................................1-12Paper supply icons ...............................1-13

1.5 Feeding the document ..........................1-14

To load the document into the ADF ......1-15To place the document on the original glass 1-16

1.6 Specifying document settings ..............1-18

Copying documents of mixed sizes (“Mixed Original” setting) ...................................1-19Selecting the document orientation (“Original Direction” settings) ................................1-22To select an Original Direction setting ..1-23Selecting the position of the binding margin (“Margin” settings) ................................1-24To select a Margin setting .....................1-25


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2.1 General copy operation .......................... 2-2

To make a copy ...................................... 2-2

2.2 Selecting a Color setting ........................ 2-5

To select a Color setting ........................ 2-6

2.3 Selecting a Paper setting ....................... 2-8

Automatically selecting the paper size (“Auto Paper Select” setting) ............................. 2-8Manually selecting the desired paper size 2-10

2.4 Specifying a Zoom setting .................... 2-12

To select a zoom ratio .......................... 2-14

2.5 Selecting a Simplex/Duplex setting ..... 2-16

To select single-sided or double-sided copies ................................................... 2-17

2.6 Selecting the quality of the document 2-19

To specify an Original Type setting ...... 2-20

2.7 Selecting the density settings .............. 2-22

Adjusting the print density (“Density” settings) ................................................ 2-22Adjusting the background density (“Background Adjustment” settings) .... 2-24

2.8 Selecting a Combine Originals setting 2-26

To copy two document pages onto a single page (“2 in 1” setting) ........................... 2-26

2.9 Selecting Finishing settings ................. 2-27

To select Finishing settings .................. 2-29

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2.10Selecting center binding .......................2-31

To select center binding .......................2-31

2.11Selecting the Paper settings .................2-33

Specifying the paper size ......................2-33To specify a paper size .........................2-35To select a Paper Type setting .............2-37To print double-sided copies manually 2-40

2.12Scanning the next document during printing (reserving a copy job) ............................2-43

To reserve a copy job ...........................2-43

2.13Stopping scanning/printing ..................2-46

To stop scanning/printing .....................2-46


3.1 General scan operation ...........................3-2

To perform a scanning operation ............3-2

3.2 Specifying a recipient ..............................3-5

To use a program ....................................3-6To select a group destination .................3-7To select a destination from the address book ........................................................3-9

3.3 Specifying scanning settings (Scan Settings) ..................................................3-12

File Type ................................................3-12To select the File Type setting ..............3-13Resolution .............................................3-15Scan Size ..............................................3-17

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To specify the Scan Size setting .......... 3-17Simplex/Duplex .................................... 3-19To select the Simplex/Duplex setting .. 3-19Color ..................................................... 3-21To select the Color setting ................... 3-22Original Type ........................................ 3-24Background Adjustment ...................... 3-26Original Setting ..................................... 3-28To select settings for the Original Setting functions ............................................... 3-29


4.1 General fax transmission operation ...... 4-2

To perform a fax transmission ............... 4-3

4.2 Specifying a recipient ............................. 4-5

To use a program ................................... 4-5To select a group destination ................. 4-6To select a destination from the address book ....................................................... 4-9To specify a destination though direct input 4-11To specify redialing .............................. 4-13

4.3 Specifying the transmission settings (Scan Setting) ................................................... 4-16

Original Image Type ............................. 4-16To select an Original Image Type setting . 4-17Density ................................................. 4-19

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Simplex/Duplex .....................................4-21To select the Simplex/Duplex setting ...4-21Resolution .............................................4-23To select a Resolution setting ...............4-23Scan Size ..............................................4-25

5 Additional copy operations

5.1 When a login screen appears .................5-2

When the screen to enter the user name appears ...................................................5-2When the screen to enter the account name or password appears ..............................5-6

5.2 Checking the settings (Mode Check) ...5-10

To check the settings ............................5-10

5.3 Printing a sample to check the settings (Proof Copy) ............................................5-14

To print a proof copy ............................5-14

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