TECHNICAL PACKET AS OF SEPT 2018 CLOWES MEMORIAL HALL, BUTLER ARTS CENTER 4602 SUNSET AVENUE INDIANAPOLIS, IN 46208 WWW.BUTLERARTSCENTER.ORG Disclosure: The contents included herein is for informational purposes only and assumes no binding agreement between Clowes Memorial Hall and the reader. Information may change at any time. Clowes Memorial Hall assumes no liability for any damages resulting from errors in or omissions from the information included. Please refer to an executed Lease Agreement for the most up-to-date information.

ABOUT THE BUTLER ARTS CENTER In the heart of Indianapolis is a home for passion, creativity, innovation, and the highest caliber of professional and student performances – the Butler Arts Center.

Our Vision The Butler Arts Center (BAC) is Central Indiana’s premier home for diverse performing arts programming and education. Through professional presentation, artist collaborations, commissioning, public and school outreach and community engagement we encourage the creation, appreciation, and understanding of the arts. The BAC brings people together for shared experiences that inspire and sustain our current and next generation of arts participants and patrons.

Our Mission The Butler Arts Center is dedicated to meaningful experiences in and through the arts. Our mission is to bring people together to celebrate community.

Who We Serve The Butler Arts Center has a unique role amongst University managed Performing Arts Centers. The BAC serves the Butler University, Indianapolis and larger Central Indiana communities and hosts over 250,000 patrons annually for a variety of presentations that provide shared experiences in the performing and visual arts.

Consolidating four arts venues on the campus of Butler University under one umbrella organization, The Butler Arts Center is anchored by Clowes Memorial Hall, which seats 2,123 and after 53 years remains Indiana’s most versatile and professional venue, having welcomed the world’s greatest talent and personalities—a star-studded list that includes Maya Angelou and Jimmy Fallon, Mikhail Baryshnikov and Itzhak Perlman, Wynton Marsalis and Sir Elton John.

The Schrott Center for the Arts, completed in 2013, adds a one-of-a-kind, student- and community-focused facility to the Butler Arts Center. At just 454 seats, but with a full-size proscenium stage, the venue is designed to optimize acoustics and sightlines, and is equally well-suited for music, dance, and theatre.

Eidson-Duckwall Recital Hall seats 138 in a space ideal for intimate recitals, concerts, talks, and lectures.

Lilly Hall Studio Theatre is home to the renowned Butler Theatre who produce a wide range of classics, world premieres, and devised works.

Together, Clowes Memorial Hall, the Schrott Center for the Arts, Eidson-Duckwall Recital Hall, and Lilly Hall Studio Theatre form Central Indiana’s premier destination for the performing arts, the Butler Arts Center. We invite you to join us this year for exciting programming that intertwine knowledge and creativity to activate your curiosity.

LOCATION Clowes Memorial Hall of Butler University is located in the historic Butler-Tarkington Neighborhood on the north side of Indianapolis. Clowes is approximately 15 minutes from downtown Indianapolis. From Downtown: Take Meridian Street north to 46th Street. Turn left on 46th Street. 46th Street leads directly to the Butler University campus entrance. Clowes Hall will be on the right. From Chicago (I-65): Take I-865 east to I-465 east. Take I-465 east to Exit 31-Meridian Street. Turn right on Meridian Street; travel to 46th Street. Turn right on 46th Street. 46th Street leads directly to the Butler University campus entrance. Clowes Hall will be on the right. From Detroit (I-69): Take I-465 west to Exit 31-Meridian Street. Turn left on Meridian Street; travel to 46th Street. Turn right on 46th Street. 46th Street leads directly to the Butler University campus entrance. Clowes Hall will be on the right. From Louisville (I-65): Take Exit 113-Meridian Street (north). Turn right on Meridian Street; travel to 46th Street. Turn left on 46th Street. 46th Street leads directly to the Butler University campus entrance. Clowes Hall will be on the right. From Cincinnati (I-74): Take I-465 west to I-65 north. Take Exit 113-Meridian Street (north). Turn right on Meridian Street; travel to 46th Street. Turn left on 46th Street. 46th Street leads directly to the Butler University campus entrance. Clowes Hall will be on the right. From Columbus, OH (I-70): Take I-65 north to Exit 113-Meridian Street (north). Turn right on Meridian Street; travel to 46th Street. Turn left on 46th Street. 46th Street leads directly to the Butler University campus entrance. Clowes Hall will be on the right. From St. Louis (I-70): Take I-465 north to Exit 17-38th Street. Turn right on 38th street; travel to Clarendon Road (You will pass a shopping mall and the Indianapolis Museum of Art). Turn left on Clarendon road (Clarendon is immediately past Crown Hill Cemetery). Travel to Hampton Drive; turn right. At the next stop sign, turn left onto Sunset Avenue. Travel to the stop sign at 46th Street. Turn left into the one-way traffic roundabout at the main campus entrance. Clowes Hall will be on the right.

GENERAL STAGE INFORMATION

Proscenium Opening: 51’ 6” W x 32’ H – sized by a vertical teaser that serves as an act curtain and normally hung on the first pipe or traveler (both unpleated black velour) Stage: 5’ 7” downstage edge of stage up to upstage edge of proscenium (also act curtain, grand teaser measurement) 6’ 2” edge to first available pipe; 43’ 2” edge to last available pipe; 57’ 6” edge to back wall; Crossover space usually between last pipe and back wall. Off Stage: 28’ off stage free space (from pipe ends to shell storage off SL & SR) Upstage: Free space (receiving area) 25’ W x 18’ deep SL and 25’ W x 12’ deep SR. The dock bays connect directly to these spaces. Loading Docks: Two truck height docks with portable dock ramps, weather-sealed to most trucks with a heated vestibule bay space. 9’ x 9’ overhead doors leading to plenty of turn around space and off street parking for trucks and buses. Concert Wall: A flyable shell wall can separate upstage crossover space from mainstage, 40’W x 35’H Stage Lift: Orchestra Pit Elevator: 53’ x 13’ 7”; Adjustable to 20’ below stage by hydraulic lift. Access point to Green Room/Dressing Room Level; Removable Pit Seating: 53’ x 12’ 8” Stage Floor: Dark brown sealed pine over sleepers not on concrete. Floor space and fly tower dimensions between stage house obstructions 51’ 6” x 37’ 2”. Flying: Walkable steel ribbon grid 80’ 2” from floor; 59 double-purchase line sets with approximately 2000lb capacity are mounted on walking surface. All system cables run directly across walking surface. Grid must be accessed through cables for any motor point hanging. Most pipes fly unobstructed from 40” above floor to 78’.

RIGGING

Clowes Memorial Hall has a complete fly system providing 59 double purchase counter-weighted lines, each with an arbor capacity of 2,200 lbs and 40,000 lbs. total available. There are 59 moveable line sets at 6” o.c. with 7 lift lines per set. House pipes are 65’ long with 75’ of travel from deck. 75 spot wheels and 10,000ft. of nylon rope are available. House Curtains: The house hang is all black velour with 4 travelers, 4 sets of legs, and 5 borders. In front of the proscenium, one brown and one red velour grand drape are available and operate on motorized drawn transfer running at 30 seconds. Upstage of proscenium, the black guillotine operates from Stage Left fly door, and the black velour traveler operates from Stage Right. House Light Hang: Source 4 inventory consisting of 2) 5-degree, 38) 10-degree, 70) 19-degree, 100) 26-degree, 70) 36-degree 25) 50-degree. Of those the 5’s and 30 of the 10’s tend to reside in the ceiling cove it’s at approximately a 45-degree angle from the 0-0 line. Twenty (20) of both the 19’s and 26’s tend to stay in the box boom positions. Everything is subject to change. 50-s4 pars and 50-par 64’s the entire inventory is usually available in any beam spread. 30 1k 6” fresnels, 10 far cycs, 7 1k 6 compartment ground cyc’s and 6 mr16 3 cir. Strips. 4 border lights; they are 4 circuit custom housings made to fit in the music shell. They are lamped with 300 watt par 56 med lamps most of the time and vary in length from 48’ to 38’. 6 – 6’ 300 watt R40 strips also wired for 4 circuits. All or any part of this list finds itself connected to ETC Sensor dimmers in various locations and controlled by an ETC ION. Any extra DMX must be run there are no hardwired ports. There have been times when other consoles and or devices have been plugged in to our DMX gateways. Color List: Roscolux, some Lee, and some Gam Orchestra Shell Wenger Forte acoustical shell adjustable 40’w x 32’ d

ELECTRICS

Road Service Power

Panel Phase Amp Circuit

Protection Use Location A 3 2 /

400 Fuse Dimmers USR Side Wall B 3 400 Fuse Dimmers DSR Basement C 3 200 Fuse Sound/Dimmers Fly Floor D 3 100 Fuse Sound Extra DSL Basement E 3 200 Fuse Deck Busses UL Dock

Recommended location for dimmer racks is SR on deck Front of House Positions

Position Pipe

Width/Height Distance to Prosc.

House Circuits

Connector Type

FOH Transfer Circuits

1st Balc Rail 62’ 96’ 0 n/a 0 2nd Balc Rail 62’ 96’ 0 n/a 0

1st Cove 46’ 84’ 26 grd 20 amp stage pin 0

Torms (per side) 30’ 12’ 10 grd 20 amp stage pin 0

Box Boom (per side) 30’ 25’ 24

House pipe available for 1st or 2nd Balc Rail positions. DMX control available for control of house circuits. Front of House Equipment

Position Quantity Wattage Instrument Removable 1st Cove 26 575 S4 10° Lekos yes

Torms (per side) 8 575 S4 19 & 26°Lekos yes Box Booms 12 575 S4 19 & 26°Lekos yes

Followspots House Followspots: (3) Lycian 1295 3k

(2) Xenon Gladiators 2.5k Followspot Booths: (1) booth(s) with a maximum width of (3) spot(s) per booth

120 ft. throw to proscenium Booth Power: Single phase, 30 amp breaker(s) 3 phase 30 amp Breakers

AUDIO L/C/R Sound System 30-box L’Acoustics KARAi speakers 4-box L’Acoustics SB18i subs 2-box L’Acoustics 112P front fills 7- 4-channel amplifiers @ 1800W – 4 ohms L’Acoustics LA8 amps (approx.. 50,400 watts total) BSS – BLU-160 DSP w/expanded outputs (speaker control system) Under Balcony/Box Fill/3FT 30 JBL MS26 compact 2-way speakers 14 Crown K2 amplifiers FOH – Auditorium Yamaha CL5 digital mixing board Yamaha PW 800W Power Supply In-House Radio Frequencies Radio frequencies: 451.475 451.550 451.575 460.3 464.775 467.7 467.9 Assisted Listening devices: 72 MHz

VIDEO Cameras 3 x Vaddio HD19 1 x DVX100b Computers Macpro Workstation, FCP, 16tb storage Projectors 2 x Digital Projection Inc. Lightning 35hd 5-8.0:1, 1.25:1 2 x Panasonic PT-D5600 Screens - Projection 16'x24' Front, Rear mattes 12'x16' Front, Rear mattes Screens - LED 2 x 12’x6’ 5mil LED screens; 1 on each side of the proscenium Distance Learning/Video Conferencing Tandberg Edge 95

STAGE FLOOR PLAN

STAGE ELEVATION MEASUREMENTS

WARDROBE AND DRESSING ROOMS (One Level Below Stage)

Wardrobe Room: 482 sq/ft Laundry and Wardrobe Room; 2 Washers and 2 Dryers (additional set dedicated to Clowes use only.) 1 dedicated Wig sink Limited supply of irons, ironing boards and steamers available only when a member of member IATSE Local 893 wardrobe union is present. Chorus Rooms: Women’s Chorus Dressing Room (33 stations) 937.59 sq/ft; 27’ 6” x 35’ Men’s Chorus Dressing Room (22 stations) 687.5 sq/ft; 27’ 6” x 25’ Additional Dressing Room (11 stations) 275 sq/ft; 27’ 6” x 10’ Restrooms: WCs/urinals, sinks, 1 shower each Principal Dressing Rooms: 6 Principal Dressing Rooms 115.28 sq/ft; 9'-11" X 8'-10" Each contain at least one station, WC, sink and stage monitor feed 3 Principal Rooms contain a shower Musician Restrooms: 2 Additional Musician Restroom/Changing Rooms 1 ADA Restroom Green Room: 962.5 sq/ft; 27’ 6” x 35’; Stage Monitor Feed and Stage Video Feed; 2 Vending Machines 6- 8’ banquet tables & chairs & upholstered furniture. Wireless internet access via Butler University guest account. Production Office A (Stage Level): Accommodates 1-2 people; 1 desk & chair, hardwire telephone and internet access. Private w/c and sink. Production Office B: 3 large desks & chairs, 2 arm chairs, end table, mini fridge, hardwire telephone/internet access

WARDROBE AND DRESSING ROOM LAYOUT

TECHNICAL SERVICES AND BACKSTAGE All Stage Work Clowes Memorial Hall is a union house. The stagehand agreement is with IATSE Local 30 of Indianapolis. A copy of the current Agreement can be made available by the Executive Director. There are four full-time union stage personnel employed by Clowes. In addition, Clowes has a Letter of Agreement with the wardrobe union, IATSE Local 893. Chaperoning of Children Events incorporating groups of children must have adult supervision of at least one (1) adult per fifteen (15) children who remain present and attentive throughout all rehearsals and performance(s). Adults will need to be backstage and in any and all support areas. The Lessee must supply these adults and any credentials if necessary. Conduct and Performance The Lessee or Artist conduct and performance shall not be such as to encourage the audience to leave their seats. Should the audience become disorderly and move out of their seats, the Lessee or Artist shall stop the performance and request the audience to return to their seats. Company Switches Company switches are located upstage right. Under no circumstances will anyone other than Clowes Hall personnel, designated by a Clowes Hall electrician, attempt to connect or disconnect to/from these switches. Control of Stage Equipment Although Clowes Hall is a state-of-the-art facility and is extremely well equipped; there is a finite number of each resource. Resources are booked on a first-come, first-serve basis; therefore, advance planning is necessary by the Lessee. Clowes Hall will make every effort to have the equipment available and in good working order. However, if equipment is out of service for any reason, Clowes Hall will not be responsible for providing replacements. Any malfunction of equipment should be reported to the Clowes Executive Director. It should also be noted that no stage rigging, stage lighting or any other stage equipment can be used or changed without the prior written approval of the Clowes Executive Director. Defacement of Stage No Lessee shall allow nails, tacks, stage screws, or similar material to be driven or placed in any parts of the premises without the written approval of the Clowes Stage Manager. Repair of all damage is the responsibility of the Lessee.

Dressing Rooms Dressing rooms are lockable, but keys are held by Clowes employees and never given out. If additional security is desired, it will be at the sole expense of the Lessee. Note: Due to Fire Marshal and ADA regulations, hallways backstage must remain free and clear from road boxes, instrument cases, tables and other obstructions that would block egress in the event of an emergency allowing for a minimum 42” wide path. Dressing Room Supplies Clowes Hall will provide restroom paper goods and soap in all dressing rooms. Lessee is responsible for providing additional supplies as those required for application and removal of make-up. Hand and bath towels are available for rental. Egress from Stage Areas Egress on the stage areas of Clowes Hall must be maintained at all times. Entrances All artists, musicians, technical and service personnel must enter Clowes via the three primary backstage entrances:

The ramp located on the east side of Clowes off the parking lot The entrance off the loading dock located at the NE corner of the building The ramp located on the north side of Clowes off the production parking area

Fire Curtain Fire curtain must be able to fall unimpeded at all times. Firearms and Special Effects All incendiaries, explosives, lasers, strobes, smoke effects involving fluids and gasses must meet applicable NFPA fire safety codes as well as written approval from the Indianapolis Fire Marshal and may be subject to inspection. All use of firearms and special effects must conform to Butler University Weapons Policy. Fireproofing All scenic and costume materials brought in by Lessee must be flameproof and/or conform to NFPA codes. A flame proof certificate for all scenic and costume elements must be presented to the Clowes Stage Manager at time of load-in. Such documentation is required to be filed with the Fire Marshal. If certification is not met, Clowes has the right in its sole and absolute discretion to make any and all corrections at Lessee's expense and/or not permit the use of scenic elements and decorations. If items cannot be flame proofed, the lessee must pay for a fire watch for all dress rehearsals and performances.

Followspots For performances requiring followspots, Clowes requires a company member to call the cues for the followspot operators. Note that per IATSE Local 30 contract and past practice, all local equipment must be run by local crew. • House Followspots; (3) Lycian 1295 3k; (2) Xenon Gladiators 2.5k (Stored as backup) • Followspot Booths: (1) booth(s) with a maximum width of (3) spot(s) per booth; 120 ft.

throw to proscenium • Booth Power: Single phase, 30 amp breaker(s) 3 phase 30 amp Breakers • Additional followspot locations are available in Third Terrace but must be determined

prior to tickets going on sale. Green Room Green Room is a common area for all cast and crew, local or otherwise. If Lessee requires privacy, the Executive Director will make best efforts to feed local crew elsewhere in the venue and limit access to area by other Clowes employees; however, due to venue limitations this may not always be possible. House Equipment Clowes Hall furniture may be used for lectures, but not as props for performances. Laundry Two sets of washers and dryers are available for use. A third set is reserved at all times for use by Clowes housekeeping. Irons, steamers, etc., are the property of Wardrobe Union Local 893 and may only be used by Union personnel. Lighting Inventory The lighting inventory will be used as is. No re-lamping will be done unless necessary to replace an expired lamp and no conversions will be made. Loading Dock Lessees are encouraged to use the loading dock on both the east or west sides of Clowes Hall to unload their equipment. Immediately after unloading, tractors must be removed from the east side as they extend over the pedestrian sidewalk. Truck storage for approx.. 9-53’ tailors available in the Production Lot. Trucks, buses and automobiles must turn off their engines while in the loading dock area, and are requested to limit idling while on campus. Arrangements for shore power must be made for trucks, buses, and other vehicles with the Clowes Electrician. Loaders Local Union contract conditions designate number of loaders and pushers required for truck deliveries. Additionally, if after consultation it is determined that a truck crew size adjustment is necessary because of the type or amount of freight in any size truck then an increase or reduction in crew may be called for. Expenses for any increase are the sole responsibility of Lessee.

Meal Policy All meal breaks are considered dark time on stage. During this time no work including rehearsals can take place until the crew returns. This policy is in place to help ensure the safety of all persons on stage and is a requirement of the IATSE Local 30 agreement. Failure to follow this policy can result in additional labor cost usually at a higher rate. No more than five (5) continuous hours may be worked without providing the working stage crew with a meal break. This can be for either one (1) hour during which the crew may leave the work area/building or a thirty (30) minute break during which a meal is provided on site at the expense of the Lessee. During the shorter break, the stage crew remains on payroll. The half hour does not begin until the food has arrived and is ready to be served. Failure to observe this policy will result in significant increase in labor cost. Opening of House (Auditorium) The House opens thirty (30) minutes prior to performance unless prior arrangements have been made for General Admission events to open straight through. All pre-sets, sound and light checks must be completed prior to opening. Final determination of house opening time to be a consensus between Clowes House and Stage Managers. Orchestra Shell A full Wenger Forte orchestra shell is available. There is no rental charge for use. There will be a labor charge for set-up and take-down of the shell. Orchestra Pit The orchestra pit is a hydraulic lift, for this reason, no dancing is allowed on the pit. The pit may be kept at audience level and seated. Pit use is determined for all events at the issuing of the Lease Agreement by Clowes Hall. If pit seats are to be sold this decision must be made at time of ticket set-up. For all music and dance events the pit must be in one of three locations: a) pit level; b) monitor level; or c) stage level. Pit seating cannot be added after tickets are already on sale. Parking for Production Personnel All stage personnel are required to display a parking hangtag from their rearview mirror available from the Clowes Stage Manager. Parking is available in the Production Lot and Hinkle Fieldhouse Lot. Pianos Clowes is equipped with a 7’ Steinway Grand Piano and a 48” Yamaha Upright Piano. The pianos may only be tuned to A440. The cost of tuning will be at Lessee’s expense. Should the Lessee request arrangements for any other piano, it is the responsibility of the Lessee to supply the desired piano with no charge assessed to Clowes.

Production Advance Meeting An advance of the upcoming production is requested between four to two weeks prior to the event. At the production meeting, the Lessee will be asked questions regarding times, equipment, staging, etc. that were not covered in the technical rider or production questionnaire. It is imperative that one voice representing the event answer these questions. This one voice must be empowered to answer all technical questions, determine schedules, and incur expenses regarding technical equipment and personnel. Final decisions are made at this meeting. Any changes afterward are difficult to accommodate or may incur additional costs. It may not be possible to reschedule these resources if meetings are delayed or if changes are made afterward. Immediately following the production meeting, crew and equipment are booked for the event. If the Lessee is not prepared to give details in the production meeting, or changes are made after the meeting, the best production may not be possible for the event and/or the Lessee may incur additional costs. Recording and Video Services Clowes production staff will facilitate any recording requested by the Lessee. Clowes does not guarantee the control of the theater that would be inherent in a studio. There are two types of video recording available: archival and monitored. Lessee must specify which service is desired by the Production Advance. 1. Archival – Clowes production staff will “push and play” video. There is no monitoring

of the shoot and therefore no cost for Union labor. Lessee will be charged for cost of recording media only.

2. Monitored – Clowes production staff will monitor video throughout production (adding appropriate pans and zooms, etc.) for a higher quality academic archive recording. Lessee will be charged labor plus media.

Reduction of Stage Crew Local conditions do not allow for the changing of work personnel except for specific reasons such as splitting crew for meal breaks. Even under these conditions, work must be covered by a department designee. When work is concluded by all departments, normally following completion of conventional light focus, the “in” crew can be reduced to the “show” crew. Riggers Motorized equipment used for overhead installation including presentation/production storage will be handled by riggers as defined in Clowes agreement with IATSE Local 30. The riggers pay rates and working conditions are different from stagehands and loaders. Riggers are considered an inclusive department and do no other work.

Scenery Removal All scenery, props, costumes, equipment, etc., belonging to the Lessee must be removed by the Lessee immediately following the final performance. All items not removed from spaces will be assumed trash and disposed of accordingly unless arrangements are made in advance with the Stage Office. Any additional labor charges incurred will be billed accordingly. Security of Valuables No lockbox is provided. It is suggested that anything valuable not be brought into the backstage area. Signage Backstage Permanent directional signage is placed throughout the backstage area to direct artists and crew to all rooms, stage right and stage left. Additionally, bulletin boards are provided outside each individual dressing room as well as the two chorus dressing rooms to accommodate temporary company signage and notices. Large call boards are located upstage right and downstage left for companies in residence. Such boards must be used in lieu of taping to painted walls and fixtures. Damage done to the facility by placing signs anywhere other than on bulletin boards will be assessed accordingly. Sound Equipment Clowes is equipped with a complete LCR (left/center/right) theatre sound system that is stationary, permanently hung, and tuned to the house. If the artist is carrying its own equipment, the Clowes sound technician, after consultation with the representatives of the Lessee or company, will facilitate use of the company’s equipment in conjunction with Clowes system. Sound Levels Clowes has a full range, high level sound system that is matched to the existing room, and which produces approximately 1-1 ½ seconds of reverberation. Added sound systems for this room must consider this room condition to be effective and clear, and also including sound level/power and proper coverage. The sound levels shall be limited for public safety. Sound level shall be monitored with a properly calibrated sound level meter at the rear of the house or mix position for “averaged continuous sound level using “dBC Slow,” as a live read out. A long term average (Leq) may also be used with stated time constant. 1. Average (RMS) continuous power for any one concert shall not exceed “96 dBC –

Slow,” (also “Leq), measured and summed continuously over one entire concert, event, or any 4-hour period in one day.

2. Averaged, brief or loud passages for any one event shall not exceed “105 dBC – Slow.” Instantaneous level peaks might exceed this number for only brief, very short periods of time (under one minute typically).

3. At no time in the venue shall any maximum, instantaneous sound level peak or instant transient in any seat exceed 11xdBC, and which might be considered unsafe or painful to the public. This shall apply within one meter of any loudspeaker. Clowes audio staff will periodically check the levels throughout the performance.

Staffing All Lessee's production needs are coordinated through the Clowes Executive Director. Clowes management reserves the right to determine minimum crew requirements as provided in its contract with IATSE Local 30 and/or as needed for the safe operation of the facility. Lessee will receive in advance the estimated hourly cost of required personnel. Technical Coordination Clowes Hall requires that a Union Stage Technician be present during your event and all rehearsals or work calls. This includes wardrobe day work, meetings or meals behind the proscenium. Cost for event technical supervision will be included in the Lessee's cost estimate provided by Clowes Hall. Lessee will solely be responsible for staffing for any spontaneous events that occur that are not covered in the initial estimate. The Stage Manager will act as Clowes' representative regarding implementation and enforcement of the Technical Services and Backstage Regulations. Technical Information Deadline The following documents are due the Director of Operations no later than six (6) weeks prior to event: list of cast members and technicians; production schedule including all rehearsal schedules and running times; copies of set and lighting designs; list of any special requirements. Technical Work Construction on stage (except for the installation or disassembly of stage scenery) is prohibited. No scene painting is allowed on stage except for touch up work with drop cloths in place.