clovis community college center strategic plan 2013-2014...

Clovis Community College Center Strategic Plan 2013-2014 Annual Update

2014

1

Clovis Community College Center Strategic Plan 2013-2017

As part of continuous improvement, Clovis Community College Center (CCCC) monitors

and evaluates progress on the strategic plan. One element of the fall 2014 Duty Day

activities was a session in which faculty, staff and administrators gathered to evaluate the

previous year’s progress. It was determined through the process that the following

objectives in the strategic plan have been met. Below is a summary of the goals and the

supporting data evidence:

Goal 1 Student Success: Clovis Community College Center (CCCC) is committed to

supporting and assisting students in achieving their educational goals by offering premier

academic, career technical training, and student support programs that enhance students’

abilities to succeed in an increasingly complex and interconnected world.

Clovis Community College Center uses multiple measures to insure students are receiving the

best possible experience. Beginning with high school outreach and ending in transfer or degree,

CCC faculty, staff, and administration focus on improving processes to help students achieve

their goals. For example, several faculty and administrative personnel are on the districtwide

matriculation committee and have been heavily involved in leading the way for districtwide

matriculation processes including creating and implementing online orientation, mandatory

SEPs, and utilizing surveys for student feedback.

Objective 1.1 Implement a clear and concise matriculation process for new students

utilizing the Student Success Taskforce Recommendations (and the 2012 Student Success

Act). (13-14)

Objective 1.3 Utilize the Student Success Task Force Recommendations and the 2012

Student Success Act, implement a Student Services Delivery Plan that aligns with the

Districtwide Student Services Delivery Plan. (13-14)

Supporting Evidence:

1. Submitted the Reedley College/Clovis Community College Student Success and Support

Program Plan in October, 2014. There are four key areas with supporting data that are

addressed in this plan:

Orientation

Assessment

Counseling, Advising, and Other Educational Planning Services

Follow-up for At-Risk Students

2. Other data elements that support the completion of this goad:

Registration-To-Go Student Satisfaction Survey

Online Orientation Survey

Online Probation Workshop Survey


2014

2

Data on SEPA and SEPC completion

SARS Alert Data

Student Success Checklist

SSSP

Student Equity Plan

Districtwide Matriculation Work Group efforts

Objective 1.5 Establish a baseline that expresses cultural awareness as a result of student

engagement in campus and community activities. (13-14).


Clovis Community College Center utilizes data from the recent Community College Survey of

Student Engagement to assess this strategic plan objective. There is a wide body of evidence

among the four year institutions that confirm the connection between student engagement and

student success. According to the Center for Community College Student Engagement, learning,

persistence, and attainment in college are associated with college faculty and staff, other

students, and with the subject matter they are studying. Specifically focusing on Community

Colleges, the Center for Community College Student Engagement has been collecting and

analyzing this relationship of engagement using the Community College Survey of Student

Engagement (CCSSE) for over 10 years and has facilitated its administration to nearly 900

community colleges and 2 million students. Using five benchmark factors, the participating

schools are able to gather information with respect to what they are doing well and where gaps

might be for themselves as well as comparable institutions. Questions are specifically aligned to

the WASC Accreditation Standards and to date 34 California Community Colleges are engaging

with the CCSSE. Clovis Community College Center, along with the State Center Community

College District, is committed to administering the CCSSE every other year (with Clovis

Center’s first administration in 2012).

According to the CCSSE website (www.ccsee.org), survey results are provided to member

colleges through institutional reports and Key Findings—an individually tailored executive

summary—via the CCSSE online reporting system by July 31 of the survey year. Colleges access

the CCSSE online reporting system through the “members only” section of the CCSSE website.

The CCSSE online reporting system includes means and frequency reports for all students in the

current CCSSE cohort* and college-specific benchmark, means, and frequency reports. College-

specific reports include comparisons between the college, like-sized colleges, and the CCSSE

cohort and are provided for all students and by enrollment status. Colleges that participate in

consortia also receive reports in which the consortium replaces the like-sized colleges'

comparison group. Additionally, the Center’s campus president receives multiple hard copies of

the Key Findings.


2014

3

*CCSSE utilizes a three-year cohort (current year of administration plus the previous two

years) of participating colleges in all of its data analyses, including the computation of

benchmark scores.

There are two questions in the CSSEE survey that are support this goal. See below:

Question

Number

Question Medium

Colleges

(baseline)

Cohort

Colleges

(baseline)

Results of 2014

CSSEE Survey

at Clovis CCC

#4s In your experiences at this college

during the current school year, about

how often have you done each of the

following: Had serious conversations

with students of a different race or

ethnicity other than your own.

77.1% 77.1% 78.5% of students

responded either

frequently, often,

or very often

#4t In your experiences at this college

during the current school year, about

how often have you done each of the

following: Had serious conversations

with students who differ from you in

terms of their religious beliefs,

political opinions, or personal values.

73.8% 75.6% 73.8% of students

responded either

frequently, often,

or very often

The office of student activities hosts a diverse array of student activities each semester. These

include larger venues such as Rocktoberfest and Spring Extravaganza that includes campus-wide

participation along with vendors, bands, and tours. Additionally, the student activities host a

variety of speakers with diverse backgrounds to speak to students, faculty, staff and

administration. Below lists the forty (40) activities for 2013-2014:

African American Heritage Month- Michael Fosberg, Incognito play (February 21, 2014)

ASG Elections (April 23 – 24, 2014)

ASG Mini-mixer (February 21, 2014)

Asian American Heritage Month- Fresno City Councilman Blong Xiong (May 6, 2014)

Blood Drives (August 26 and November 19, 2013, and March 25, 2014)

Cinco de Mayo Celebration (April 30, 2014)

Cinco de Mayo Salsa Tasting Contest (April 30, 2014)

Commencement (May 23, 2014)

Constitution Day (September 17, 2013)

Cross Out Stress Day (May 14, 2014)

Documentary Films: King, Eyes on the Prize, and Iron Jawed Angels (February 2,

February 19, and March 12, 2014)

Earth Day Film Fest (April 22, 2014)


2014

4

Environmental Competition during Spring Extravaganza (March 25, 2014)

Harvest Fest (October 31, 2013)

Holiday Fest (December 4, 2013)

Kids Day (March 4, 2014)

Medieval Faire 2014 (March 5, 2014)

Mexican Independence Day (September 18, 2013)

Multicultural Music and Art Fest (April 7, 2014)

New Student Reception (August 21, 2013)

Native American Heritage Event (November 6, 2013)

Native American Heritage Speaker- Lois Connor (November 27, 2013)

Open Mic and Comedy Night (May 13, 2014)

Oxford Debate—presentation of the ENGL 3H Honors Critical Thinking class (April 25,

2014)

Patriot Day- Former NYC Firefighter Andrew Isolano (September 11, 2013)

Rocktober Fest (October 9, 2013)

Spirit Week and Club Rush (January 21 – 24, 2014)

Spring Extravaganza (March 25, 2014)

STEM and Criminology Fair (March 25, 2014)

Student Awards Ceremony (July 1, 2014)

Student Leadership Institute for incoming ASG executive members (July 17, 2013)

Veteran’s Day Celebration (November 6, 2013)

Veteran’s Resources Center Open House (November 6, 2013)

Welcome Week – Spring 2014 (January 13 – 16, 2014)

Welcome Week and Club Rush (August 12 – 16, 2013)

Willow411 (August 1, 2013)

Winter Warm-Up (January 22, 2014)

Additionally, the Center started a Multi-cultural Diversity Committee in Fall 2013. This

committee consists of students, faculty, staff, and administrators and developed an operating

agreement to clearly define their role. The purpose of the committee is to “foster a campus

environment that is welcoming, safe, and inclusive to all of our students, staff, faculty, and

administration. We view differences (e.g. nationality, race, gender, age, sexual orientation,

socioeconomic class, physical ability, learning styles, perspective, etc.) not as obstacles, but as

opportunities for understanding, learning, and growth.”

Goal 2. Student Access and Services: CCCC recognizes that it must be responsive to the

population growth of the San Joaquin Valley and is committed to reducing enrollment

barriers.

Objective 2.1 Establish and implement a Clovis Community College Enrollment

Management Plan that aligns with the District Enrollment Management Plan. (13-14)


2014

5


The Clovis Community College Enrollment Management Plan was updated during the 2013-

2014 year and finalized during the Fall 2014 semester by the Center’s Enrollment Management

Committee. The committee’s major revision to the plan was breaking the plan into two major

parts to address the major components of enrollment management:

Part 1:

Marketing, recruitment, and student communications

Student success (Matriculation) and registration

Student support and financial aid

Part 2:

Instruction and scheduling

Enrollment Management Goals:

The committee is collecting data for all of the goals and objectives stated in the plan. Some of

the metrics included in this plan are Registration-to-Go data (number of applications, number of

SEPS, number of fully matriculated students), Clovis411 attendance and survey results, SEP

data, scheduling data (number of day/afternoon/evening classes, number of online courses) and

student achievement data (number of certificates, degrees, and transfer students).

Resources that are helpful to this committee are the weekly Capacity Reports and Distance

Education reports that are produced by the Center’s institutional researcher. The complete plan

can be found on the Enrollment Management Committee’s Blackboard site.

In September of 2013, the Districtwide Enrollment Management Workgroup (DEMW) was

established. Committee members of the Center’s Enrollment Management Committee also serve

on the District-wide Enrollment Management Workgroup (DEMW). These representatives are

Lee Brown (faculty), Kelly Fowler (Vice President of Instruction and Student Services), Doris

Griffin (Dean of Students), Tasha Hutchings (counselor), David Navarro (Outreach Coordinator),

and Leann Ruiz (student).

This workgroup focuses on districtwide enrollment management issues and makes

recommendations to the Chancellor’s Cabinet on districtwide initiatives and enrollment

management strategies. The workgroup strives to meet the second Tuesday of each month,

excluding summers. The membership of the group includes a Vice President, one counselor, one

classified employee, one instructional faculty, and one student government representative from

each of the colleges. Additionally, key District staff from Admissions and Records, Finance, and

Institutional Research actively participate and serve as resources to the workgroup.

During the past year, the DEMW focused on the implementation of the new Student Success

Registration Priorities. That project was successfully completed in March of 2014. Currently, the


2014

6

group is developing and reviewing components that will be integrated into a Districtwide

Enrollment Management Plan. Those components include the following:

1. New Districtwide Enrollment Priorities

2. New Districtwide registration model for first-time feeder high school students

(Reg-to-Go)

3. Districtwide Marketing Strategies

4. Districtwide student persistence and retention strategies

5. Districtwide Enrollment Patterns

6. FTES Targets

Objective 2.2 Implement a matriculation plan for students to complete the critical

matriculation steps as delineated in the 2012 Student Success Act. (13-14)


1. Submitted the Reedley College/Clovis Community College Student Success and Support

Program Plan in October, 2014. There are four key areas with supporting data are

addressed in this plan:

Orientation

Assessment

Counseling, Advising, and Other Educational Planning Services

Follow-up for At-Risk Students

2. Other data elements that support the completion of this goal:

RTG Student Satisfaction Survey

Online Orientation Survey

Online Probation Workshop Survey

Data on SEPA and SEPC completion

SARS Alert Data

Student Success Checklist

SSSP

Student Equity Plan

Districtwide Matriculation Work Group efforts

Goal 3. Teaching and Learning Effectiveness

CCCC is committed to providing the highest quality instructional programs using current

and emerging instructional methods and technologies.

3.2 Implement the process of determining Signature Programs at WICCC as delineated by

the districtwide Signature Program Taskforce as WI plans the future development of CTE

programs and facilities. (13-14)


2014

7


In fall 2013, the Signature Programs Taskforce developed a districtwide signature program

definition and program application process. Chancellor’s Cabinet and Communications Council

reviewed the definition and application template and forwarded to constituent groups for review

and feedback. In fall 2014, the vice chancellor of educational services will finalize the document

in Chancellor’s Cabinet and will forward to all the campuses for implementation within the

college’s Program Review Committee.

The Clovis Community College Center’s Academic Senate and Program Review Committee

reviewed and accepted the document to be utilized when a discussion of signature programs

needs to take place.

5. Organizational Development and Effectiveness

CCCC is committed to open and clear communication among its constituent groups and

with its external communities.

5.1 Implement goals and strategies as defined is the District Governance Model as related

to Clovis Community College Center.


In September, 2013, the District Strategic Planning Committee convened a Planning and

Decision-Making Processes Workgroup comprised of representatives from districtwide

committees. The Planning and Decision-Making Processes Workgroup developed a mechanism

for soliciting feedback on the components of the integrated planning model and decision-making

processes from the groups and individuals who are directly involved in implementing planning

and decision-making. The workgroup presents this process to the District Participatory

Governance Committee (official name TBD). Feedback from the District Participatory

Governance Committee (official name TBD) about the process for soliciting feedback was

incorporated and the Planning and Decision-Making Processes Workgroup implements the

process.

The Planning and Decision-Making Processes Workgroup considered the feedback from the

groups and individuals who are directly involved in implementing planning and decision-making

processes and prepared a Planning and Decision-making Processes Assessment Report in the

November 2013. This Report may include recommended changes to the planning and/or

decision-making processes.

During the latter part of the Fall 2012 semester, the Planning and Decision-Making Process

Workgroup forwarded the Planning and Decision-making Processes Assessment Report to the

District Participatory Governance Committee (official name TBD) for review and comment. The


2014

8

Planning and Decision-Making Process Workgroup incorporated the feedback as warranted and

forwarded the Planning and Decision-making Processes Assessment Report to the Chancellor.

During the Spring 2014 semester, the Chancellor reviewed the Planning and Decision-making

Processes Assessment Report with the District Strategic Planning Committee and determined

which changes will be made in the planning and decision-making processes. The District

Strategic Planning Committee prepared an information report on this assessment for the Board

and the resulting changes to the planning and decision-making processes. This report was also

distributed Districtwide. The District Strategic Planning Committee’s ad hoc committee on

Integrated Planning prepared an updated version of the State Center County Community College

District Integrated Planning Manual which includes information regarding the district-wide

decision making process.

The result of this workgroup was the State Center Community College District Decision Making

Resource Manual: Structure, Function, and Alignment. The purpose of this resource manual is to

describe how decisions are made in the State Center Community College District and has been

developed with the goal of improving communication and trust across SCCCD. These decision-

making processes reflect the mechanisms by which SCCCD ensures that there are opportunities

for meaningful collaboration and that the voices of the constituent groups are heard in making

decisions. This manual was reviewed multiple times during the Spring 2014 semester with a final

recommendation to Chancellor’s Cabinet from the retreat’s workgroup. The Planning Retreat

took place in June 2014 and included the campus presidents, vice chancellor of educational

services and institutional effectiveness, and the district’s public information officer. The final

document has yet to be approved and distributed…

Goal 6. Organizational Effectiveness

CCCC is committed to continually improve its organized process to ensure its institutional

effectiveness and accountability.

Objective 6.7 Implement goals and strategies as defined is the Integrated Planning Model

as related to Clovis Community College Center.


The State Center Community College District Integrated Planning Manual is a guide to

integrated planning at the District level. The processes described in the manual identify ways that

constituent groups participate in and contribute to district-level long–term and short-term

planning. This document begins with a description of State Center Community College District’s

(SCCCD) integrated planning model. This planning manual and other planning and assessment

documents are located on the district intranet for review.

Clovis Community College Center, along with Fresno City College and Reedley College, have

integrated planning processes that are linked to one another. The campus level planning

processes link to District-level planning in two ways:


2014

9

The District Strategic Goals establish the districtwide institutional objectives. The

campuses in turn adopt these objectives and develop action plans that contribute to the

achievement of the District Strategic Goals.

The annual progress report details progress on the District Strategic Goals and District

Objectives as well as campus goals and objectives.

The Vice Chancellor of Educational Services and Institutional Effectiveness is responsible for

ensuring the State Center Community College District Integrated Planning Manual is reviewed

and updated annually to maintain credibility as a valuable resource. The annual update prepared

by the District Strategic Planning Committee (DSPC) reflects minor changes, such as

descriptions, timelines or processes. In addition to this annual review of content, the planning

processes described in this document are evaluated every four years. The assessment is part of

SCCCD’s assessment of its decision-making processes. This timeline and assessment process is

described in the “Assessment of Planning and Decision-Making Processes” section of this

document.

As an overview, the assessment includes gathering input districtwide and then using those results

to prepare an assessment report that is submitted to the Chancellor’s Cabinet. DSPC reviewed

the assessment report and recommended revisions to Chancellor’s Cabinet on planning

processes.

The State Center Community College District Integrated Planning Manual is then updated to

reflect any agreed-upon changes in the planning process. Through these two review processes,

one completed on an annual basis and one completed over four years, this document is

maintained to reflect the inevitable changes in planning processes that are to be expected as part

of SCCCD’s cycle of continuous quality improvement.

Clovis Community College Center incorporates and aligns the key components of the State

Center Community College District Integrated Planning Manual into the manual into the CCC

handbook, which is the foundation for planning. We assess the progress toward achieving the

center’s planning goals . . is the foundation upon which the Center uses in the assessment of the

progress made toward achieving the Center’s planning goals and making decisions regarding the

improvement of institutional effectiveness in an ongoing and systematic cycle of evaluation,

integrated planning, resource allocation, implementation, and re-evaluation.

Goal 7. CCCC is committed to optimizing its resources while maintaining its fiscal

integrity.

Objective 7.3 Implement a process to identify gaps in program needs that could be

addressed through appropriate grants and other resources.



2014

10

CCCC identified gaps in program needs through the Campus President’s group who identified

key areas of potential CTE programs to be implemented through grant funding. The following

are a list of grants received in 2013-2014 and the amount of funding that was awarded for the

2013-2014 academic year:

Program Start End Amounts

Basic Skills 7/1/2013 6/30/2015 14,130

Credit Matriculation 7/1/2013 6/30/2014 166,802

Career Advancement Academy Grant 7/1/2013 6/30/2014 75,000

Student Support Services 9/1/2010 8/31/2015 154,009

STEM 9/1/2010 8/30/2015 120,860

Mentor Program 8/1/2013 6/30/2014 3,318

FC-DSS/CalWORKS 9/1/2013 8/31/2014 48,000

FC-DSS/CalWORKS 9/1/2012 8/31/2013 14,277

Child Development Training Consortium 9/1/2013 6/30/2014 10,850

Student Health Fees 7/1/2013 6/30/2014 187,200

Instructional Equipment 7/1/2013 6/30/2014 39,351

Lottery 7/1/2013 6/30/2014 187,688

Financial Aid Workshops Ongoing 4,135

VTEA/Perkins

(Curriculum Development)

7/1/2013 6/30/2014 51,762

VTEA/Perkins

(Professional Development)

7/1/2013 6/30/2014 15,350

VTEA/Perkins

(Counseling/Direct Services to Students)

7/1/2013 6/30/2014 35,975

TOTAL 1,128,707


2014

11

Goal 8. CCCC is committed to fulfilling the accreditation and state requirements to become

a stand-alone college including the successful submission of the Needs Study and also

receiving Initial Accreditation Status after the Spring 2015 ACCJC Team Visit.

Objective 8.1 The Needs Study report required for CCCCO will be completed by Fall 2013

with the ACCJC Self Evaluation report completed by Spring 2015 in preparation for the

Spring 2015 ACCJC Visit. (13-14)


The Clovis Community College Center Needs Assessment Report was submitted to the

California Community College Chancellor’s Office in Fall 2013. After a thorough review by the

staff members at the state’s Chancellor’s Office, the Needs Assessment Report was submitted to

the Board of Governors in May 2014 for approval. The Board of Governors supported and

approved the CCCC Needs Assessment Report at their May 2014 meeting and also approved of

the name change from Willow International Community College Center to Clovis Community

College Center.

Update: The Center received a letter on Monday, November 17th

, from ACCJC (via email)

indicating that the Center’s Substantive Change Report requesting to change the name from

Willow International Community College to Clovis Community College Center was approved at

the Commission’s November 6, 2014 Substantive Change Meeting.

Below list the goal that are ONGOING:

ONGOING CAMPUS ACTIVITIES AND

INDICATIONS OF EVIDENCE 1.2 Develop strategies to increase student success

and transfer rates at Clovis Community

College Center.

Student Success Committee

Student Success and Support Program

Plan

Student Equity Plan

Enrollment Management Committee

Transfer Center

Counseling Committee

2.3 Utilize the CCCC Enrollment Management

Committee to implement and modify strategies

to enhance student support program

coordination and development in areas such as

outreach, recruitment, co-curricular, and career

awareness activities.



Student Success and Support

Program Plan

Student Equity Plan



2014

12

3.1 To direct the planning efforts and strategies as

defined in the Clovis Community College

Center’s Student Success Plan, measure the

success of each goal and objective related to

Basic Skills.


Student Success and Support

Program Plan

Student Equity Plan


Transfer Center

Honors Advisory Committee

3.4 Utilize the assessment results, data, and results

from the analysis of Student Learning

Outcomes, Program Learning Outcomes,

General Education Learning Outcomes, and the

Program Review process to implement

improvement strategies in support of student

success.

Program Review/ Student Learning

Outcomes Committee

SLO Coordinator – activities, reports,

meetings, workshops

PR Coordinator – activities, reports,

meetings, workshops

Office of Institutional Research



3.5 Increase faculty development opportunities to

support excellent teaching and learning in areas

such as distance learning, innovative teaching

methods, the use of technology for learning,

and learning communities that support student

success.

Staff Development Committee

Flex Day Activities, Flex Day

Coordinator

Campus President’s Cabinet

Academic Senate

Classified Senate

Distance Education and Technology

Advisory Committee

5.2 Support the District’s commitment to increased

communication by providing opportunities to

share information through a variety of

activities including newsletters, meetings, and

discussion sessions.

All Committees!

o Academic Senate

o Classified Senate

o Associated Student

Government

College Center Council

Department Chairs

5.3 Establish and maintain partnerships with

community, workforce, and economic partners CTE Advisory Committees

Workforce Education and

Development Committee (district-

wide committee)

Grants


2014

13

CCCAP Advisory Committee

6.3 Update and align the Clovis Facilities Master

Plan as necessary. District-wide Facilities Committee



Environment Health &

Safety/Facilities Committee

6.6 Support a districtwide committee to create

district research plan and include Clovis

Community College Center participation with

data collection and analysis.

Office of Institutional Research



7.1 Clovis will manage its budget to the benefit of

student learning with the prudent financial

practices established by the District to ensure

the fiscal health and wellbeing of Clovis and

the District.

Vice President of Administrative

Services



8.2 Ensure adequate staffing is hired to be

prepared for full college status by Fall 2015. Campus President’s Cabinet


Services


Dean of Instruction

Dean of Students

Department Chairs

Goals for the 2014-2015 Academic Year:

2014-2015 OBJECTIVES CAMPUS ACTIVITIES AND

EVIDENCE 1.4 Assist with the establishing a Districtwide

Matriculation Committee that will include English

and math faculty to review student assessment

District-wide Matriculation

Committee


2014

14

tests and data from across the district. This

information will be used to create a matrix

analyzing student assessment methodology across

the district.

1.4 Assist with the district in implementing the

product(s) of the Common Assessment Imitative.

Common Assessment Initiative


3.3 Implement the goals and strategies identified in

the Clovis Technology/Distance Education Plan to

support the delivery of online courses and to

provide adequate classroom and campus

technologies to support student success.

Distance Education and

Technology Advisory Committee

Online Education Initiative


6.1 Engage in all districtwide allocation resource

committees, provide budget workshops to increase

understanding of budget terminology and

processes, and implement the District Resource

Allocation Model.



Services


District Resource Allocation

Model Committee

6.2 Align and implement the objectives and strategies

of the Clovis Technology/Distance Education Plan

Task with the District Technology Plan.

District-wide Distance Education

Advisory Committee (currently in

construction)

Distance Education and

Technology Advisory Committee

Online Education Initiative

6.4 Implement objectives and strategies from the

District Human Resources Plan, Staff

Development Plan, and EEO Plan as appropriate.

District-wide Human Resources

Committee

Staff Development Committee

District-wide EEO

Committee/Plan



6.5 Implement objectives and strategies identified at

the district level as part of the growth plan for

Clovis including planned phases for enrollment,

staffing, resource allocation, organizational

structures and facilities.



Enrollment Management

Committee

Environment Health &


2014

15

Safety/Facilities Committee

7.2 Implement goals and strategies as defined is the

District Resource Development Plan as related to

Clovis Community College that will also cultivate

relationships with existing and prospective donors.



clovis community college center strategic plan 2013-2014...

Documents