cllcbb ccc ssyysstteemm usseerr mmaannuuaallmarine32.marine.gov.my/clcbcc/user_manual.pdf · nch...

CCLLCCBBCCCC SSyysstteemm

UUsseerr MMaannuuaall

16th July 2014

Document Version 1.3

Prepared by:

Koridor Perintis Sdn. Bhd.

Copyright © 2014 All Rights Reserved

CLCBCC System User Guide

© 2013 Koridor Perintis Sdn. Bhd. of 34

CLCBCC System User Manual

The software described in this document is furnished under a license agreement

and may be used only in accordance with the terms of the agreement.

Copyright Notice

Copyright © Koridor Perintis Sdn. Bhd. 2013. All Rights Reserved.

No Warranty: KORIDOR PERINTIS SDN BHD DOES NOT WARRANT THE

ACCURACY OR COMPLETENESS OF THE INFORMATION, TEXT, GRAPHICS, LINKS

OR OTHER ITEMS CONTAINED WITHIN THIS DOCUMENT. MATERIALS PROVIDED

IN THIS REPORT ARE PROVIDED “AS-IS” AND WITHOUT WARRANTY OF ANY

KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES

OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR

NONINFRINGEMENT. DOCUMENTATION MAY INCLUDE TECHNICAL OR OTHER

INACCURACIES OR TYPOGRAPHICAL ERRORS.

Koridor Perintis Sdn. Bhd. reserves the right to make changes without prior

notice. No part of this publication may be copied without the express written

permission of Koridor Perintis Sdn. Bhd.

Change History

Author Version Date Remarks

LIEW SEY KANG 1.0 16th

April 2013 First version

NCH 1.1 18th

April 2013 Minor Correction


Jan 2014 Change login URL, allow Admin/Owner to perform reset password, payment page to indicate process place & receipt no and cert print page to display payment info.


July 2014 Add “Borang Aplikasi” link in Agent login page. Change Wording “Application” to “Pending Application” in Report screen captured.



TABLE OF CONTENTS

1.0 ACCESSING THE SYSTEM .................................................................................................... 4

1.1 LOGIN PAGE .............................................................................................................................. 4

2.0 APPLICATION .......................................................................................................................... 8

2.1 NEW APPLICATION .................................................................................................................... 8 2.2 MANAGE APPLICATION ........................................................................................................... 10

3.0 ENQUIRY ................................................................................................................................. 15

3.1 ENQUIRY LIST ......................................................................................................................... 15

4.0 SETUP ....................................................................................................................................... 16

4.1 NEW INSURANCE COMPANY REGISTRATION ........................................................................... 16 4.2 COMPANY PROFILE ................................................................................................................. 17

5.0 ADMINISTRATION ................................................................................................................ 19

5.1 ROLE ....................................................................................................................................... 19 5.2 USER MANAGEMENT ............................................................................................................... 20

6.0 REPORT ................................................................................................................................... 26

6.1 AUDIT LOG .............................................................................................................................. 26 6.2 NO OF APPLICATION/APPROVED ............................................................................................. 27 6.3 LIST OF APPROVED INSURER (CLCC) ..................................................................................... 28 6.4 LIST OF APPROVED INSURER (BCC) ........................................................................................ 29 6.5 LIST OF SHIP’S PORT OF REGISTRY .......................................................................................... 30 6.6 HISTORY OF INSURERS ISSUING BLUE CARDS FOR CLCC ....................................................... 31 6.7 HISTORY OF INSURER ISSUING BLUE CARDS FOR BCC ........................................................... 32 6.8 PAYMENT HISTORY ................................................................................................................. 33



1.0 Accessing the System

1.1 Login Page 1. To start accessing the CLCBCC System, open up the Internet Explorer and

type in the given URL:

http://marine32.marine.gov.my/CLCBCC

Please use Internet Explorer version 8.0 and above.

2. This will bring up the CLCBCC System Main Page as shown below.

3. After user category has been selected - Agent, the particular login page will be

display.



4. If not a system user yet, please proceed to download the application form by

clicking on “Borang Aplikasi” link.

5. If user forget password, click on Forget Password link in the user login page.

Then system will redirect to forget password page for user to setup email

address. After user email has been entered, click on “Submit” button. If user

email has been verified, system will send an email to the particular email

address, this email contains the reset password URL for user to reset their

password.

Wait for the email sent by system CLCBCC. And it will look like below.

Click on the reset password link, and then enter user email address and new

password. Click on “Save” button to reset password.

6. For new enquiry setup, click on the link “Need assistance, pls send your

enquiry here”. System will redirect to Enquiry Details form to setup new

enquiry. Fill in all the required field and click “Submit” button to send the

enquiry else click “Back” button to go back to the login page.



7. Enter Email ID, Password and click on “Login” button. Successful login will

bring User to the homepage as shown below:

8. The menu available for CLCBCC are as follows:

By default, the page displays the list of CLC/BCC Application based on user category with latest Application on top.

The menu list will be filtered based on user access right.



Home

Application

New Application

Manage Application

Enquiry

Enquiry List

Setup

New Insurance Company Registration

Company Profile

Administration

Role

User Management

Report

Audit Log

No of Application/Approved

List of Approved Insurer (CLCC)

List of Approved Insurer (BCC)

List of Ship’s Port of Registry

History of Insurers Issuing Blue Cards for CLCC

History of Insurers Issuing Blue Cards for BCC

Payment History



2.0 Application

2.1 New Application

1. Click on [New Application] menu as shown below.

2. To search on ship information, select one of the Ship Type, Search Type and

key in the Search Field. Upon click on the Search button, the list of registered

ship will be displayed.

3. To enter new CLC/BCC application, select one of the certificate type and click

the link for the particular ship name. User will be redirected to the New

Application page and system will display the basic information of the ship

particular in the application form. Fill in all the necessary details which already

been marked “*” and upload all the supporting document before submit the

CLC/BCC application. To go back to the Search Ship page just simply click on

the “Back” button or temporary save the application by clicking on the “Save”

button.



2.2 Manage Application

1. Click on [Manage Application] menu as shown below.

2. System will display the list of CLC/BCC application. In the Action column,

there are several buttons being display according to the application status and

user category.

3. The summary for each action button for user JLM admin are summarized as

below.

App

Status

Button

Type Action for Each Button

Draft View View the particular application in application form.

Edit Continue editing the particular application in application form.

New View View the particular application in application form.

Verification Verify the completeness of the particular application. Key in the

completeness comment if necessary and click on “complete” or

“incomplete” button to finish the verification process. To go back to

application list by clicking the “Back” button.



Cancelled View View the particular application in application form.

Verified

(Complete

Info)

View View the particular application in application form.

Approval Approve or reject the particular application form. Key in approve or

reject comment if necessary and click on “Approve” or “Reject” button to

finish the approval process. To go back to application list by clicking the

“Back” button.

Incomplete

Info


Approved View View the particular application in application form.

Rejected View View the particular application in application form.


Message prompt when first click on edit button, click on “OK” to

generate new case number for the particular application, and revise the

application in application form else click “Cancel” button to cancel

editing.

Paid View View the particular application in application form.

Print Preview the CLC/BCC Certificate by clicking on the “Preview” button.

Click on “Print” image in report menu to print the particular certificate.



Once successfully print, click on “Confirm” button on the popup Print

Alert box to finish the print process. Click on “Back” button to go back to

application list.

Printed View View the particular application in application form.

4. The summary for each button action for user Agent are summarized as below.

App Status Button Type Action for Each Button

Draft Edit Continue editing the particular application in application form.

Cancel Cancel the particular application in cancel application form.

Enter remark in cancellation information if necessary and click

on “Cancel App” button to finish the cancellation process. Click



on “Back” button to go back to application list.

New View View the particular application in application form.





Cancelled View View the particular application in application form.

Verified

(Complete

Info )


Incomplete

Info



Message prompt when first click on edit button, click on “OK”

to generate new case number for the particular application,

and revise the application in application form else click

“Cancel” button to cancel editing.







Approved View View the particular application in application form.

Payment Make payment on the particular application at payment form,

put in the necessary payment information and click “Paid” to

proceed with payment. Click on “Back” button to go back to

application list.

Rejected View View the particular application in application form.


Message prompt when first click on edit button, click on “OK”

to generate new case number for the particular application,

and revise the application in application form. Else click

“Cancel” button to cancel editing.

Paid View View the particular application in application form.



3.0 Enquiry

3.1 Enquiry List

1. Click on [Enquiry List] menu as shown below.

2. List of Enquiry.

3. To view the particular enquiry, click on “View” image button in the Action

column to view the particular enquiry in enquiry form.



4.0 Setup

4.1 New Insurance Company Registration

1. Click on [New Insurance Company Registration] menu as shown below.

2. List of insurance company.

3. Summary below describes the function for each image button in the Action

column.

Button Type Action for Each Button

Edit Edit the particular insurance company. Click image button “Update” to

finish editing, or “Cancel” to cancel editing.

New Add new insurance company by clicking image button “New”. Click image

button “Update” to save the new insurance company, or “Cancel” to

cancel adding.

Delete Delete the particular insurance company by clicking on image button

“Delete”. Click “OK” button on Message box prompt from webpage to

confirm delete, or click “Cancel” button to cancel delete.



4.2 Company Profile 1. Click on [Company Profile] menu as shown below.

2. List of Agent Company.

3. Click on link button “New Agent Company” to setup new agent company in

agent company details form. Save the new agent company by clicking “Save”

button, or click “Back” button to go back to agent company list.


column.




Edit System will redirect to agent company detail form to edit the

particular agent company. Click button “Update” to finish editing, or

“Back” to go back to agent company list.

View View the particular agent information in agent company details

form.

Delete Delete the particular agent company by clicking on image button

“Delete”. Click “OK” button on Message box prompt from webpage

to confirm delete, or click “Cancel” button to cancel delete.



5.0 Administration

5.1 Role

1. Click on [Role] menu as shown below.

2. List of setup role.


column.


Edit Edit the particular role. Click image button “Update” to save the

changes, or “Cancel” to cancel editing.

New Add new user role. Click image button “Update” to save the new role,

or “Cancel” to cancel adding.

Delete Delete the particular user role by clicking on image button “Delete”.

Click “OK” button on Message box prompt from webpage to confirm

You need to login as System Administrator to perform the task.



delete, or click “Cancel” button to cancel delete.

4. To setup role module for the particular role, click on “Module” link and system

will display the editable form for you to add new role module as shown below.

Checked on role module if applicable. Upon completion, click on “Save” button

to save the record or click “Back” button to go back to the list of role.

5.2 User Management

1. Click on [User] menu as shown below.



2. Setup user based on user category.

3. To setup user for agent category. Select “agent” category, agent company

name and click on “search” button. A list of agent user for that agent

company will be shown as below.


column.


Edit To edit particular agent user. After modifying the existing agent user

details, click on “Update” button to save the changes, or “Cancel” to

cancel editing.



New To setup new agent user. Fill in the agent information and click on

“Save” button to save the new agent user, or click “Cancel” button to

cancel the action. Upon “Save”, if “Active” status is selected, system

will prompt email sending message, click “OK” button to complete the

process.

Approval To approve a new agent user, select one of the status from status drop

down, click “Approve” to save the new agent user status. Click “Cancel”

to close the registration form. If “Active” status is selected, on click of

“OK” button, system will prompt email sending message to complete

the process.

Reset Password Allow admin/Owner to perform reset password on user login account.

5. To setup user for Owner category. Select “Owner/Entity” category, agent

company name and click on “search” button. A list of Owner user will be

shown as below.




column.


Edit To edit particular Owner user. Edit the existing Owner user details.

Click on “Update” button to save the changes, or “Cancel” to cancel

editing.

New To setup new Owner user. Fill in the Owner information and click on

“Save” button to save the new Owner user, or click “Cancel” button to

cancel adding. If “Active” status is selected, on click of “OK” button,

system will prompt email sending message to complete the process.



Reset Password Allow admin to perform reset password on user login account.

7. To setup new user for JLM Staff category. Select “JLM Staff” category,

Operation Port and click on “search” button. A list of JLM Staff user will be

shown as below.


column.


Edit To edit particular JLM Staff user. Edit the existing Owner user details.

Click on “Update” button to save the changes, or “Cancel” to cancel

editing.



New To setup new JLM Staff user. Fill in the Staff information and click on

“Save” button to save the new JLM Staff user, or click “Cancel” button

to cancel adding. If “Active” status is selected, on click of “OK” button,

system will prompt email sending message to complete the process.

Reset Password Allow admin to perform reset password on user login account.



6.0 Report

6.1 Audit Log

1. Click on [Audit Log] menu as shown below.

2. System will display the form for you to select the filter criteria based on Alert

Log Type, Log Module, Date, and User Name as shown below. Audit Log Type

and Log Module are compulsory to be entered. Upon completion, click on

“Search” button to load respective Audit Log report.

3. Sample Audit Log report as shown below.



6.2 No of Application/Approved

1. Click on [No of Application/Approved] menu as shown below.

2. System will display the number of CLCC and BCC Application/Approved to

Ship owners or Shipping agent for the past five year as shown below. To

export the particular record by selecting one of the export format and click on

the “Export” button.

3. Sample No. of Application/Approved report as shown below.



6.3 List of Approved Insurer (CLCC)

1. Click on [List of Approved Insurer (CLCC)] menu as shown below.

2. System will display the list of approved insurer issuing blue cards for CLCC as

shown below. To export the particular record by selecting one of the export

format and click on the “Export” button.



3. Sample list of approved insurers issuing blue cards for CLCC report as shown

below.

6.4 List of Approved Insurer (BCC)

1. Click on [List of Approved Insurer (BCC)] menu as shown below.

2. System will display the list of approved insurer issuing blue card for BCC as

shown below. To export the particular record by selecting one of the export

format and click on the “Export” button.



3. Sample list of approved insurer issuing blue card for BCC report as shown

below.

6.5 List of Ship’s Port of Registry

1. Click on [List of Ship’s Port of Registry] menu as shown below.

2. System will display the list of ship’s port of registry for ship issuing CLCC and

BCC for the selected year. The particular year will be defaulted to current

year. To export the particular record by selecting one of the export format and

click on the “Export” button.



3. Sample List of Ship’s Port of Registry report as shown below.

6.6 History of Insurers Issuing Blue Cards for CLCC

1. Click on [History of Insurers Issuing Blue Cards for CLCC] menu as shown

below.



2. System will display the history of insurers issuing blue cards for CLCC for

individual ship for the last five year as shown below. To export the particular

record by selecting one of the export format and click on the “Export” button.

3. Sample History of Insurers Issuing Blue Cards for CLCC report as shown

below.

6.7 History of Insurer Issuing Blue Cards for BCC

1. Click on [History of Insurer Issuing Blue Cards for BCC] menu as shown

below.



2. System will display the history of insurers issuing blue cards for individual ship

for the last five year as shown below. To export the particular record by

selecting one of the export format and click on the “Export” button.

3. Sample History of Insurer Issuing Blue Cards for BCC report as shown below.

6.8 Payment History

1. Click on [Payment History] menu as shown below.

2. System will display the form payment history made by ship owners or

shipping agent for the past five year record as shown below. To export the



particular record by selecting one of the export format and click on the

“Export” button.

3. Sample Payment History report as shown below.

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