clinton community school district october 28, 2013 2013-2014 budget hearing & annual meeting

CLINTON COMMUNITY SCHOOL DISTRICT

OCTOBER 28, 2013

2013-2014 BUDGET HEARING

&ANNUAL MEETING

PRESENTATION TO THE SCHOOL BOARD

BOARD OF EDUCATION MEMBERS

President-Robert McConnellVice President-Jill GundersonClerk-Tom HowardTreasurer-Evelyn ProppMember-Gary GilbankMember-Craig OstranderMember-Cathy Wendtland

2013-14 BUDGET HEARING

BUDGET HEARING

•Ch. 65. 90 Wis. Stats, states that common school districts must hold the public budget hearing at the time and place of the annual meeting.

•Residents have an opportunity to comment on the proposed budget.

Budget Presentation

•Key Assumptions•Significant Factors•Development of Budget•Focus and Highlights

KEY ASSUMPTIONS

•BOE support to maximize levy authority

•Continuing decline in enrollment

•Property Valuations decrease by 1.6%

SIGNIFICANT FACTORS

•Membership drop by 14 individuals from 2012

•Minor Equalization aid increased from 2012-13▫Was projected at $170,000

•Open Enrollment increase from 2012-13

DEVELOPMENT OF BUDGETRevenue Limit Computation

1. 2012-13 Base Revenue $10,714,6882. Base Membership (10,11,12 Sept. + 40% sum. schl.) 1,1023. Base Revenue per Member (line 1 / line 2) $9,722.954. Per Pupil Increase +$75.005. Maximum Revenue Per Pupil (line 3 + line 4) $9,797.956. Current Membership (11,12,13 Sept. + 40% sum. schl.) 1,0817. Maximum Revenue based on Membership(line 5 * Line 6) $10,591,5848. Hold Harmless Exemption $123,1049. Maximum after Recurring Exemptions $10,714,68810. Declining Enrollment Exemption $205,75711. Revenue Limit with all Exemptions $10,920,445

DEVELOPMENT OF BUDGETRevenue Limit Computation

1. Estimated October 15, 2013 General Aid Amount $7,416,387

2. Total Levy for Fund 10,38,41 + Computer Aid $3,504,058

3. Total Levy for Fund 39,80 + Property Tax Chargeback $1,414,378

4. Estimated Computer Aid (subtracted from Levy) -$2,1495. Total Levy (line 2 + line 3 – line 4) $4,916,287

6. Estimated Equalized Property Value $396,621,320

7. Estimated Levy Rate per $1,000 (line 5/line 6) $12.40

REVENUE LIMITS 2007-08 to 2013-14(est.)

Equalized Aid and Fund 10 Levy Trends

Tax Levy Rate Comparison


•FUND 10 (General Fund)

•&

•FUND 27 (Special Education Fund)

•PROJECTED REVENUES

The BudgetSchool District Funds

Fund 10 - General Fund

Used to record district financial activities for current-year operations


Fund 20s – Special Project Funds

Fund 21 – Special Revenue Trust Fund (Gifts and Donations from private

parties)

Fund 27 – Special Education Fund (Exceptional Education Needs)

FOCUS AND HIGHLIGHTS• $1,000 stipend to all licensed educators

• 1.5% administrative salary increase

• Lane movement for educators receiving masters prior to September 1, 2013

• WRS contribution at 6.65% until January 1, then 7% thereafter

• Affordable Care Act evaluation and additional insured employees

• +$900,000 spending at elementary/middle with QZAB loan

FUNDS 10 & 27 Projected Revenues

Funds 10 & 27 Projected Revenues

2012-13 Unaudited

2013-14 Unaudited Variance

Equalization Aid 7,388,597 7,416,387 27,790Property Taxes 3,433,975 3,389,184 (44,791)Open Enrollment 823,796 898,855 75,059State 531,478 539,003 7,525Federal 508,045 482,113 (25,932)Local 247,987 140,247 (107,740)Other 95,660 37,000 (58,660)


•FUND 10 (General Fund)

•&

•FUND 27 (Special Education Fund)

•PROJECTED EXPENDITURES

FUNDS 10 & 27 Projected Expenditures

FUNDS 10 & 27 Projected Expenditures

OBJECT DESCRIPTION

FUND 10 FUND 27 TOTAL

100s Salaries $5,873,073 $1,063,686 $6,936,759

200s Benefits $2,749,088 $478,643 $3,227,731

300s Purchased Services

$1,281,050 $211,604 $1,492,654

400s Non-Capital Objects

$708,603 $14,240 $722,843

500s Capital Objects $158,834 $4,200 $163,034

600s Debt Retirement $500 ---------- $500

700s Insurance & Judgments

$134,400 $741 $135,141

800s Transfers $1,100,000 ---------- $1,100,000

900s Other Objects $43,670 $1,729 $45,399

TOTAL $12,049,218 $1,774,843 $13,824061

FUNDS 10 & 27 Expenditure Comparison

OBJECT DESCRIPTION

2012-13 Fund 10 &

27 Unaudited

2013-14 Fund 10 & 27

Projected

% Varianc

e

100s Salaries $7,433,759 $6,936,759 -6.7%

200s Benefits $3,044,593 $3,227,731 6.0%

300s Purchased Services

$1,206,070 $1,492,654 23.8%

400s Non-Capital Objects

$572,310 $722,843 26.3%

500s Capital Objects $513,548 $163,034 -68.3%

600s Debt Retirement ---------- $500 ----------

700s Insurance & Judgments

$138,009 $135,141 -2.1%

800s Transfers $997,544.21 $1,100,000 10.3%

900s Other Objects $4,259 $45,399 966.0%

TOTAL $12,912,548 $12,724,061 -1.3%

FUNDS 10 & 27 Expenditure Comparison Explanation

• Salaries - Decrease▫New hires trend lower on salary schedule and

Teachers on Call

• Benefits - Increase▫More employees receiving health benefits▫Increased WRS rate to 7% (1/1/2014)

• Purchased Services - Increase▫Teachers on Call

• Other▫Remainder of QZAB is Fund 10

FUNDS 38 & 39

•NON-REFERENDUM and REFERENDUM

•DEBT FUND


Fund 30s – Debt Service Funds(Used to record transactions related to general

obligation debt – irrepealable tax levy and principal & interest expense)

Fund 38 – Non-Referendum Debt Service Levy

Fund 39 – Referendum Debt Service Levy

2013-2014 Projected Fund 38 REVENUES

Tax Levy $112,725QZAB Note

$882,000

Total $994,725

EXPENDITURES

Long Term Loan Payoff (QZAB) $882,000

Interest (QZAB) $1,920.80

Long Term Principal $65,000Long Term Interest $49,155Other Transaction $10,325

Total $1,008,400.80

The QZAB loan was bridged with a long term note that was payable after a month. This allowed us to start QZAB projects while waiting for the financing of the long term note.


Tax Levy $1,406,271Interest on Investments $3,500

Total $1,406,771

EXPENDITURES

Long Term Principal $1,155,000

Long Term Interest $270,791

Total $1,425,791

FUND 50

•FOOD SERVICE FUND


Fund 50 – Food Service Fund

• Federal Regulations require separate accounting for Food Service.

• Fund deficit must be eliminated through transfer from the General Fund.

• Fund Balance must be retained for use in Food Service.


Local Sources (fees) $268,800Federal $196,000State $7,600

Total $472,400

EXPENDITURES

Salaries/Wages $133,179Benefits $36,862Purchased Services $31,300Non-Capital Objects $260,150Capital Objects $59,500Other $2,341

Total $523,332

Food Service plans to purchase a new vehicle for its use throughout the district, and for repairs to the middle school cafeteria.

2013-2014 Projected Fund 50

•Beginning Fund Balance $154,341.18

•+ Revenues $472,400.00 $626,741.18

• - Expenditures $523,322.00

•Ending Fund Balance $103,419.18

2013-2014 Projected Fund 50For the 2013-14 school year, the Federal

Government, through a calculation, required CCSD to raise lunches by a $.10 average for students.

To accomplish this goal, pricing was adjusted as follows:

• Elementary lunch went from $1.80 to $1.85

• Middle lunch went from $2.00 to $2.10

• High lunch went from $2.05 to $2.20

FUND 73

•Employee Benefit Trust Fund


Fund 73 – Employee Benefit Trust Fund

•Used to record transactions for the District formally-established benefit pension plan.

•Other Post-Employment Benefits (OPEB)

Fund 73 UpdateOPEB Trust as of June 30, 2013

• Amount in Trust $170,707.60• Contributions Since last Annual Meeting $100,000• Disbursements since last Annual Meeting $0• Investment Return (Interest Revenue) $4,983.24

• Investment Manager: MidAmerica Administrative and Retirement Solutions, Inc.

July 1, 2008 Valuation of OPEB Liability: $5,029,239July 1, 2010 Valuation of OPEB Liability: $3,480,065July 1, 2012 Valuation of OPEB Liability: $4,070,099

FUND 80

•COMMUNITY SERVICE FUND


Fund 80 – Community Service Fund

•Used to record transactions related to the use of District property for civic purposes.

•Examples include: adult education, community recreation programs, and/or care services.


Tax Levy $8,000

Total $8,000

EXPENDITURES

Salaries/Wages $3,600Benefits

$550

Total $4,150

2013-2014 Projected Fund 80

•Beginning Fund Balance $10,444.83

•+ Revenues $8,000.00 $18,444.83

• - Expenditures $4,150.00

•Ending Fund Balance $14,294.83


•PROJECTED TAX LEVY

2013-14 Proposed Tax Levy• CCSD Fund 10 Levy $3,389,184• CCSD Fund 38 Levy $112,725• CCSD Fund 41 Levy $0• TOTAL REVENUE LIMIT LEVIES $3,501,909• CCSD Fund 10 Chargebacks

$107• CCSD Fund 39 Levy $1,406,271• CCSD Fund 80 Levy

$8,000• TOTAL PROPOSED PROPERTY TAX LEVY

$4,916,287

LEVY DECREASE BREAKDOWN•Decrease of Fund 10 Levy $44,353• Increase of Fund 38 Levy - $12,269•Decrease of Chargebacks + $868•Decrease of Fund 39 Levy + $2,383

TOTAL LEVY DECREASE FROM 2012-2013

$35,335

TAX LEVY COMPARISON2007-08Actual

2008-09Actual

2009-10Actual

2010-11Actual

2011-12Actual

2012-13Actual

2013-14Proposed

Fund 10 w/chargeback

2,569,086

2,744,923

3,059,959 3,229,397.45

3,352,566 3,434,512 3,389,291

Debt ServiceFund 38

85,205

88,775 92,085 95,135 97,926 100,456 112,725

Debt ServiceFund 39

1,361,08

9

1,385,848

1,425,435 1,456,176 1,428,289 1,408,654 1,406,271

Capital ExpansionFund 41

0 0 0 0 0 0 0

Community EdFund 80

0

0 0 0 0 8,000 8,000

TAX LEVY 4,015,380

4,219,546

4,577,479 4,780,708.45

4,878,781 4,951,622 4,916,287

Dollar Increase /Decrease

+139,459

+204,166 +357,933 +203,229.45

+98,072.55

+72,841 -35,335

Percent Increase

3.60% 5.08% 8.48% 4.44% 2.05% 1.49% -0.71%

BUDGET ADOPTION TIMELINE

•September 20, 2013 – Third Friday Pupil Count

•October 1, 2013 – Tax Apportionment Valuation Certification

•October 15, 2013 – Final State Aid Calculation released by DPI

•October 28, 2013 – Board Approves 2013-14 Budget and Tax Levy

•November 8, 2013 – PI-401 Due, Tax Levy Certifications to Municipalities


ANNUAL MEETING

OCTOBER 28, 2013

Mission Statement

The Clinton Community School District, proud to be in partnership with family and

community, is committed to ensure that all students receive a solid education foundation in a safe environment that

fosters and sustains lifelong learning and empowers students to be contributing

members of our global society.

BOARD OF EDUCATION

President-Robert McConnellVice President-Jill GundersonClerk-Tom HowardTreasurer-Evelyn ProppMember-Gary GilbankMember-Craig OstranderMember-Cathy Wendtland

ADMINISTRATIVE STAFF

• District Administrator – Dr. Randy Refsland

• Director of Teaching, Learning and Assessment and High School Principal – Nichole Erickson

• Middle School Principal – Benjamin Simmons

• Elementary School Principal – Joseph Bellante

• Director of Pupil Services – Lee Ann Grahn

• Business Manager – Andrew Chromy

SUPERVISORY STAFF

•Director of Building, Grounds and Transportation – Robert Butler

•Food Service Manager – Julie Cornelius

•Athletic Director – Ray Vance

•Technology Director – Sally Barrington

AGENDA (page 1)

1. Meeting Called to Order – President Rob McConnell

2. Pledge of Allegiance

3. Election of a Chairperson

4. Clerk’s Report and Approval of 2012 Annual Meeting minutes

5. Treasurer’s Report

AGENDA (page 2)6. Superintendent’s Report

7. Introduction of New Business

8. Set Salaries of School District Officers Present Salaries: President $1000 Clerk $800

Treasurer $800 Members $800

9. Levy a School Tax for the Ensuing Year.

AGENDA (page 3)10. Resolution to Operate a School Lunch Program

11. Resolution Authorizing a Levy in Fund 80, Community Service Fund

12. Resolution to Dispose of Property

13. Entertain any Other Matters Provided by Law Related to the Management of School District Affairs

14. Approve Date of Next Annual Meeting

15. Adjournment

clinton community school district october 28, 2013 2013-2014 budget hearing & annual meeting

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