clinportal a clinical data management solution. what is clinportal? web-based, data collection tool...
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ClinPortal A Clinical Data Management Solution
What is ClinPortal?
Web-based, data collection tool
Developed at Washington University School of Medicine
Designed for the following types of studies• PI Initiated Studies• Disease-oriented groups (Patient ‘databases’)• Multi-institutional studies/trials
Application integration• Tissue Suite• CIDER
Grant Supported• Standardized vocabulary• Reuses clinical variables• Data sharing• Identified, De-Identified (HIPAA compliant)
What is a ClinPortal Study?
ClinPortal has 2 roles: PI and Coordinator
Both roles have the same privileges: full identified PHI for all participants on all forms, unless otherwise specified by PI
Complete Protocol Title per IRB approval
Familiar, shortened titleIRB #IRB documented start date for protocol
Consent
Tiered Consent Updated Queryable Upload signed copy
Participant
Overview
IRB approved Consent
& Protocol
Study Calendar
ClinPortal
Visit Details
Event
Visit
Form
Form Elements
Text Box- integer
Drop down list- PVlist
Text-decimal (x.xx)
Boolean-check box
Radio Button-PV list
Add More function
Form Elements
Multi-select list- PV list
Date Picker
Unified Model& Standardization
General Study: Family History
Fetal Study: Maternal Medical History
2 different studies: General Study and Fetal Study2 different forms: General Family History and Maternal Medical History
Shared attributes: Relationship and Diagnosis
Data Dictionary
Model
Forms developme
ntLoad
User Mtg
Reuse
Standardization
Study Development Cycle
CSMSAdministrative, Billing, Regulatory
ClinPortalData management
System Integration
caTissue
CIDER
*Lab resultsDemographicsMedicationsDiagnosis ProceduresAdmit/DC
Participant RegistrationStudy ProtocolIRB approval
Encounter datesVisit information
Clinical Research at WUSM
ClinPortal & Tissue Suite
Participant
Clinical StudyRegistration
Collection ProtocolRegistration
Clinical Study Collection Protocol
CS Event CP Event
Visit SCG
Form 1Form 2
…
Specimen 1Specimen 2
…
ClinPortal Tissue Suite
How do I access ClinPortal?
User Responsibilities
Follow established rules and procedures Obtain HIPAA/IRB approval if necessary Do NOT share user IDs and passwords Safeguard patient privacy and protect
clinical data sets. Escalate issues/questions to application
Administrator or application Helpdesk Do NOT download, move, or copy
identified/limited data sets to USB drives, CDs, DVDs, other removable devices, or servers/workstations/desktops/laptops on unsecure networks
User access will be revoked in any case of failure to follow the rules.
Access
On campus: accessed from any WUCON connection
Off-campus : accessed with a VPN client
ClinPortal Administrator approved user
Users must have an approved study
Request access on homepage or by contacting our helpdesk at [email protected]
