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MICHAEL BAKER CORPORATION

Metropolitan Washington Council of Governments

Evacuation and Sheltering Kickoff Presentation

October 6, 2006

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Baker Team

• Michael Baker Jr., Inc.• 60 year old firm with over 5,000

employees in over 40 offices including Alexandria and D.C. (600 in region)

• Three decades of experience in all-hazard emergency planning nationally

• One of DHS’s largest contractors

• Standing Stone Consulting, Inc.• National leader in shelter planning

• Fitzgerald & Halliday, Inc. (WBE)• Project outreach leader and GIS support• Extensive transportation planning and

outreach experience in MWCOG region

• Firms have successfully worked together on several projects

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Project Management Plan

Key Staff

ProjectManager

KennethZaklukiewicz

SMEJohn PorcoJim HyslopBill ThomasEd Thomas

QA/QCBrad Dailey

ProgramDirector

John Porco

Mid-LevelPlanner

Kristen AhlfeldPeter BromleyEthan MobleyTony Hofman

Junior LevelPlanner

Janine BenjaminSierra SellmanDavis Laiuppa

Senior PlannerKen Livingston

Ron AnthonyJeff Donaldson

Karl MercerLori Thompson

Jim Cisek

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Project Schedule

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Task 1: Logistical Support for Meetings

• Support will be provided for all types of meetings– Monthly progress meetings– Stakeholder meetings (regular and ad hoc)– Stakeholder interviews– Emergency Planning Team– LEPC’s (?)

• Meeting support will include:– Developing and maintaining stakeholder database– Identification of meeting times/locations– Meeting notification– Preparation of agendas, presentations, handouts, and

minutes

Project Tasks

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Task 1: Priority Actions• Stakeholder Identification

– Will be coordinated with MWCOG– Identify appropriate federal contacts– Draft formal letter from MWCOG announcing the

start of the planning process and inviting stakeholder participation

• Convene Emergency Planning Team, if not already designated

– Formed specifically for this project– May include some/all members of this committee– May need to form smaller subcommittees for

transit, special needs, sheltering, emergency responders, etc.

– Review previous meeting materials to “get up to speed” on planning/discussions held to date

– Establish study goals and objectives

Project Tasks

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Task 2: Plan Integration

• Foundation of project• Collect and review existing plans (i.e., jurisdiction

evacuation plans, shelter lists, transit response plans, etc.)

• Conduct meetings/interviews with emergency planners from each jurisdiction

– Focus on recent experiences and lessons learned– Identify strengths, weaknesses, opportunities, and

threats of current planning

• Establish project web site and “data warehouse”– Identify data needs for entire study/all tasks– Collect data that can be used across all tasks– Disseminate data to all stakeholders for informed

decision-making– Use protected web site as information sharing portal

for all authorized stakeholders

• Development of Corrective Action Plan

Project Tasks

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Task 3: Evacuation Route Profiling

• Identify current evacuation routes– Will be coordinated with MWCOG and existing

evacuation plans

• Profile Existing Routes– General characteristics of the roadway– Traffic volumes (peak hour and ADT)– Existing transit service– GIS mapping/database for each route– Other characteristics/”roadblocks”

• Evaluate Routes• Develop recommendations

Project Tasks

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Project Tasks

Identify Candidate Routes

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Project Tasks

• Functional Classification

• Length of Route• Jurisdictions• Roadway Section

Dimensions• Capacity• Operation/Management

• Constraints (height, vehicle, congestion)

• Demand (weekday, peak)

• Route Signal Control• Travel Times• Roadway Controls• Parking

Route Profile Data

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Project Tasks

Identify Regions for Evacuation•Mandatory•Voluntary•Shadow

Quantify Vehicle Demand•Residents•Workers

•Transients

Define Candidate Destinations•Evacuation Routes

Traffic Flow Simulation•Destination Choice

•Route Choice•Traveler Simulation

Review Simulation Results•Evacuation Time Estimates

•Bottlenecks•Travel Speeds

•Network Clearance Times

MW

CO

G/T

PB

Mo

del

DC

DO

T, V

DO

T, M

DO

T

Highway Link

Speeds/CapacitiesTraffic Control

Demand

Signal Timing

RoadwayGeometry

Adjustments Adjustments

Route Evaluation

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Develop Recommendations• Things to Keep in Mind

– Travel demand management

– Probable evacuation scenarios

– Leverage transit assets

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• Identify any agreements currently in place between agencies/jurisdictions to transport persons and/or share equipment

Review MOAs between agencies/jurisdictions

Survey providers as to informal agreements

• Develop inventory• Evaluate inventory• Develop recommendations• Develop database

Project Tasks

Task 4: Vehicle/Driver Inventory

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• Identify any agreements currently in place between agencies/jurisdictions to transport persons and/or share equipment• Develop inventory

– Start from existing data– Survey traditional & non-traditional providers (type, capacity, fuel, etc.) – Particular emphasis on vehicles for people with special needs

• Evaluate inventory• Develop recommendations• Develop database

Project Tasks

Task 4: Vehicle/Driver Inventory

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• Identify any agreements currently in place between agencies/jurisdictions to transport persons and/or share equipment• Develop inventory • Evaluate inventory

– Assess congruence of availability vs. needs– Identify deficiencies

• Develop recommendations• Develop database

Project Tasks

Task 4: Vehicle/Driver Inventory

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• Identify any agreements currently in place between agencies/jurisdictions to transport persons and/or share equipment• Develop inventory• Evaluate inventory • Develop recommendations

– Create possible Action Plans addressing needs

• Develop database

Project Tasks

Task 4: Vehicle/Driver Inventory

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• Identify any agreements currently in place between agencies/jurisdictions to transport persons and/or share equipment• Develop inventory• Evaluate inventory• Develop recommendations• Develop database

– Type, availability & amount of equipment– Emphasis on special

needs populations

Project Tasks

Task 4: Vehicle/Driver Inventory

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Project Tasks

• Develop profiles for each type of collection point• Data collection• Summarize profiles• Develop recommendations

Task 5: Transfer/Pickup Points Profiles

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Project Tasks

• Data collection– Survey Transfer/Pickup Points– Collect data on jurisdiction, type, capacity, constraints, etc.– Particular emphasis on issues which diminish utility & capacity– Special needs considerations

(Cleveland)• Summarize profiles• Develop recommendations

Task 5: Transfer/Pickup Points Profiles

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Project Tasks

• Data collection• Summarize profiles

– Reflect most important data– Identify most critical constraints

• Develop recommendations– Determine criticality of addressing constraints – Create possible Action Plans

Task 5: Transfer/Pickup Points Profiles

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Project Tasks

• Develop profiles • Data collection• Summarize profiles• Develop recommendations

Task 6: Healthcare Facilities Profiles

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Project Tasks

• Collect existing list of potential or previously identified shelters• Develop shelter profiles• Survey and qualify potential shelters• Create database of qualified shelters• Consider special needs sheltering

Task 7: Shelter/Destination Points Profiles

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Shelter Profiles - Developed in conjunction with MWCOG

Project Tasks

Task 7: Shelter/Destination Points Profiles

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Specialized – Customized Information

We will tailor the survey to create a shelter profile to meet MWCOG’s needs.

Project Tasks

Task 7: Shelter/Destination Points Profiles

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Project Tasks

Task 7: Shelter/Destination Points ProfilesInformation Summaries, Photos, Floor Plans, Related Information

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Project Tasks

• Develop community profiles

– Threats– Populations demographics

• Summarize resource needs

– Develop profile per person– Extrapolate to 10,0000

• Strategically store needed supplies

Task 8: Community Profiles

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Project Tasks

Task 8: Community Profiles

• Threats

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Project Tasks

Task 8: Community Profiles

• Populations demographics (Density, Age, Languages)

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• Summarize resource needs• Develop profile per person (Red Cross Guidelines)

– Water – Food– Sanitation – First Aid - Medical support– Clothing, bedding– Tools and supplies

• Extrapolate to 10,0000

Project Tasks

Task 8: Community Profiles

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Project Tasks

• Inventory mass transit options• Inventory alternative transport options• Develop recommendations

Task 9: Mass transit and alternative forms of evacuation

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Project Tasks

• Inventory mass transit options– Work with all area providers– Obtain up-to-date equipment lists and replacement plans– Understand operator & vehicle availability constraints– Special needs

• Inventory alternative transport options• Develop recommendations

Task 9: Mass transit and alternative forms of evacuation

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Project Tasks

• Inventory mass transit options• Inventory alternative transport options

– Ascertain existing data– Survey taxicab companies, school districts, social service agencies, community & senior centers, faith-based organizations, etc. for equipment AND available operators

• Develop recommendations

Task 9: Mass transit and alternative forms of evacuation

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Project Tasks

• Inventory mass transit options• Inventory alternative transport options• Develop recommendations

– Ascertain constraints/ shortcomings– Create possible Action Plans

Task 9: Mass transit and alternative forms of evacuation

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• Task 10: Provide onsite support to provide regular updates, written and verbal, and monthly status reports on the gathering of information.

• Task 11: Support the development of Draft Memorandums of Understanding between jurisdictions.

– Facilitate discussions with jurisdictions– Build upon existing agreements– Maximize potential for coordination

Project Tasks

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• Task 12: Print and distribute the draft and final plans

– Use stakeholder database for distribution– Allow for agency review and comment– Incorporate comments and distribute final plan

• Task 13: Provide personnel support for DCEMA and local jurisdictions

– 700 hours budgeted in cost proposal– Reallocate/increase budget?

Project Tasks

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Coordination with Neighboring States

•DHS appropriation legislation requires coordination with WV & PA on mass evacuation planning for NCR

•Continue present dialogue with WV and expand to PA

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Action Plan for Next 30 days

• Develop comprehensive project work plan and MS Project schedule for MWCOG approval

• Obtain pertinent plans, preferably in electronic format to facilitate sharing among team members

• Set goals and objectives for planning process

• Interagency coordination– Establish/refine EPT and subgroups– Review on-going coordination and planning

efforts and determine desired consultant team participation

– Establish regular meeting schedule to keep dialogue going

• Identify key stakeholders– Coordinate with MWCOG– Evolving process; more stakeholders will be

identified through the planning process

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Action Plan for Next 30 days

• Conduct initial project stakeholder meetings (DHS Office of NCR Coordination, others?)

• Develop project web site– Identify people for access and distribute

passwords– Begin posting of pertinent materials– All latest project news/updates

• Establish monthly project reporting process

– Content of task progress reports• Detailed task summaries for past month• Projected work for following month• Issues/problems for resolution

– Content of financial reporting/invoicing• Develop template/outline for final

evacuation and sheltering plan• Establish QA/QC process

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Questions/Discussi

on