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ACCESSING DATA SPOT

LOADING DATA

LOADING DATA IN

LIST VIEWS

FIELD OVERVIEW

LEAVING DATA SPOT

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ACCESSING DATA SPOT

• TO ACCESS THE UNT DATA SPOT, POINT YOUR BROWSER TO: HTTPS://UNTRANET.UNT.EDU/DATASPOT.

• YOU WILL BE PROMPTED TO SUPPLY YOUR EUID AND NETWORK PASSWORD.

• YOU CAN REQUEST THAT YOUR NETWORK MANAGER ADD UNTRANET TO YOUR LOCAL INTRANET SITES SO THAT YOU ARE NOT REQUIRED TO LOGON EVERY TIME YOU ACCESS THE DATA SPOT

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LOADING DATA INTO DOCUMENT LIBRARY 

• THE DATA SPOT POINTS TO DATA THAT IS STORED IN SHAREPOINT OR ON OTHER WEBSITES.

• YOU WILL NEED THE URL THAT POINTS TO THE DATA.

• IF THE DATA WILL BE KEPT IN SHAREPOINT, THE REPORT WILL NEED TO BE LOADED INTO A SP DOCUMENT LIBRARY.

• TO UPLOAD A REPORT INTO A DOCUMENT LIBRARY SELECT YOUR DEPARTMENT FROM THE QUICK LAUNCH MENU

• FOR THIS EXAMPLE WE WILL BE USING “ENROLLMENT.”

QUICK LAUNCH MENU

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Loading data into Document Library• Click on “Add Document”

• The screen below will appear to upload a document from your computer or a shared network drive.

• Browse to the document you intend to upload. • Choose the document to upload and click “OK.” NEX

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LOADING DATA INTO DOCUMENT LIBRARY

• YOUR NEW DOCUMENT WILL APPEAR IN THE “DOCUMENT LIBRARY” LIST VIEW.

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LOADING MULTIPLE DOCUMENTS

• CLICK ON “ADD DOCUMENT”

• SELECT “UPLOAD MULTIPLE FILES”

• SIMPLY DRAG AND DROP FILES IN OR BROWSE FOR THE NEEDED FILES

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LOADING DATA IN LIST VIEWS

• CLICK ON THE ENROLLMENT ICON:

• CLICK ON “ADD NEW ITEM”  

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LOADING DATA IN LIST VIEWS

LIST MENU • DATA SPOT REPORT DIRECTORY” LIST

MENU WILL APPEAR.

• THE “DATA SPOT REPORT DIRECTORY” IS THE WAY YOU DESCRIBE THE DOCUMENTS YOU UPLOAD INTO THE UNT DATA SPOT.

• THE REQUIRED FIELDS ARE MARKED WITH A RED ASTERISK *

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FIELD OVERVIEW OF LIST MENU

Title: A required field

Subtitle: Additional information for clarification.

Description: A brief description of your document.

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SOURCE DIVISION:

• IS THE OFFICE GENERATING THE REPORT.

• CLICK ON THE DOWN ARROW TO CHOOSE THE OFFICE.

 

• Format: Click on the down arrow to choose the format of the report. • This is significant because the format chosen is what will display in the list

view for the “Icon” column. • If you are loading a Word document then “Word” should be selected in the

format drop down box. • If you are loading a PDF then “PDF” should be selected. The document will be

loaded in SharePoint and you will need the URL to paste in the “Jump to Data” (discussed later in this document).

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• CATEGORY: CATEGORY IS A REQUIRED, MULTI-VALUE FIELD. NOTE: THE DEFAULT CATEGORY IS “OTHER.”

• IF YOU CHOOSE ENROLLMENT, GRADES AND OTHER, FOR EXAMPLE, YOUR REPORT WILL DISPLAY IN THESE MULTIPLE VIEWS.

• IT IS IMPORTANT THAT THE CORRECT CATEGORY IS SELECTED BECAUSE THIS IS WHERE THERE REPORT WILL DISPLAY.

• THE VIEWS ARE ON THE DATA SPOT HOME PAGE AND CAN BE ACCESSED WITH THE CORRESPONDING ICONS. NEX

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• FREQUENCY: HOW OFTEN THE REPORT IS PRODUCED. SOME REPORTS ARE PRODUCED EACH SEMESTER.

• CURRENTLY THE MULTIVALUED FIELDS DISPLAY THE FOLLOWING:

• FREQUENCY DETAIL: SPECIFIC INFORMATION ABOUT WHEN THE REPORT IS PRODUCED.

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JUMP TO DATA:

• THE “JUMP TO DATA” AREA IS WHERE YOU WOULD PUT THE URL GENERATED WHEN YOUR DOCUMENT IS UPLOADED.

• IT IS ALSO WHERE YOU PUT THE URL FOR AN EXTERNAL WEBSITE IF THAT IS YOUR DATA SOURCE. 

 

•  TO USE A URL FOR CONTENT NOT STORED ON THE DATA SPOT, FOR EXAMPLE, THE UNT FACT BOOK, COPY AND PASTE THE URL -- HTTP://INSTITUTIONALRESEARCH.UNT.EDU/UNT-FACT-BOOK INTO -- “JUMP TO DATA”:

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CONTENT EXPLANATION:

• LINK TO AN EXTERNAL WEBSITE CONTAINING INSTRUCTIONS OR OTHER DOCUMENTATION.

TYPICALLY USED BY:

• AREAS TYPICALLY USING THE DATA IN THE REPORT. THE DEFAULT IS “OTHER.”

• IT IS IMPORTANT THAT THE CORRECT ENTITY IS SELECTED BECAUSE THIS IS WHERE THERE REPORT WILL DISPLAY.

• IF NOTHING IS SELECTED IN THIS CATEGORY THEN THE REPORT WILL NOT DISPLAY IN THE “TYPICALLY USED BY. NEX

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CONTENT VERSION

• DATE THE REPORT WAS CREATED.

SOURCE DEPARTMENT:

• THIS IS A REQUIRED FIELD. CLICK ON THE DOWN ARROW TO CHOOSE THE SOURCE DEPARTMENT.

• THIS WILL ALSO AUTO POPULATE THE “SOURCE CONTACT” FIELD.

• THE FOLLOWING DEPARTMENTS ARE CURRENTLY LISTED:

 

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CLICK “SAVE” TO SAVE THE REPORT.

• YOUR REPORT WILL BE LOADED IN THE “ENROLLMENT” REPORT VIEW.

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LEAVING DATA SPOT 

TO LEAVE THE DATA SPOT:

• CLICK ON THE DOWN ARROW NEXT TO YOUR NAME IN THE TOP RIGHT CORNER.

• SELECT “SIGN OUT.”

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