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DRAFT Exhibit No.

1. Approval of Meeting Minutes: November 21, 2016 (Resolution #7924) 2017-082 2. Report of Fire Superintendent Tamborelle – Submitted Report* 2017-083 3. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised

Privilege of the Floor Guidelines VCH website 4. Report of the Mayor 2017-084

a. Appointment of Village Prosecutor (Resolution #7925) b. Designate Polling Place for March 2017 Election. c. Living Wage Certification d. Local Laws

Records Retention and Disposition Public Access to Records

5. Report of the Trustees a. General Code: Organizational Analysis due 2/10/17 b. Cemetery Policing and Plowing: Commencement Date

6. Report of Police Chief Steinmetz - Submitted reports ∗ 2017-085 a, b, c 7. Report of Assistant Superintendent of Public Works Wiese 2017-086

Sale of Surplus Dump Truck 8. Report of Superintendent of Public Works Cross 2017-087

a. consideration of proposal for engineering services by GHD for WWTP treatment capacity study b. authorization to seek bids for a replacement belt sludge press at the WWTP c. authorization to sign agreement between Tompkins County Stormwater Coalition and Tompkins

County Soil and Water Conservation District 9. Report of Clerk & Treasurer - Submitted reports ∗ 2017-088 a, b 10. Report of the Attorney 11. Executive Session 2017-089 12. Adjournment

∗ All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted ∗ All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes Package unless otherwise noted

Village of Cayuga Heights

Board of Trustees Monthly Board Meeting

Marcham Hall December 19, 2016, 7:00 p.m.

AGENDA

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Minutes DRAFT VILLAGE OF CAYUGA HEIGHTS Monday, November 21, 2016 Marcham Hall BOARD OF TRUSTEES 7:00 p.m.

MONTHLY MEETING

Present: Mayor Woodard; Trustees: Friend, Marshall, McMurry, Robinson and Salton; Police Chief Steinmetz; Fire Superintendent Tamborelle; Superintendent of Public Work Cross; Assistant Superintendent of Public Works Wiese; Clerk & Treasurer Mangione; and Attorney Marcus

Absent: Trustee Biloski

Call to Order: Mayor Woodard calls the meeting to order at 7:04 p.m. 1. Approval of Meeting Minutes: October 17, 2016 (Exhibit 2017-074)

Resolution #7912 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes of October 17, 2016 as presented in Exhibit 2017-074.

Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Marshall, McMurry, and Salton Nays: none Abstentions: Trustee Robinson Motion carried 2. Report of Fire Superintendent Tamborelle (Exhibit 2017-075)

Superintendent Tamborelle is not in attendance until later in the meeting. Mayor Woodard comments that the department sounds very busy. There is a full Fall Recruiting Class.

3. Privilege of the Floor No members of the public are in attendance.

A decision is made to move to Agenda item #6.

6. Report of Police Chief Steinmetz - Submitted reports (Exhibits 2017-077 a, b, c) There are no questions on the Chief’s reports. The Law Enforcement Technology Shared Services (LETSS) Agreement is due for renewal. This group consists of all the law enforcement agencies in Tompkins County and membership has been of great benefit to the Village.

Resolution #7913 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign the intermunicipal Law Enforcement Technology Shared Services (LETSS) Agreement which extends the agreement for an additional five (5) years.

Motion: Trustee Salton Second: Trustee McMurry Ayes: Mayor Woodard; Trustees Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried

Tompkins County is recommending a restructuring of public safety technology implementation and support in order to avoid redundancy and conflicting software installations. Chief Steinmetz is committed to updating the Board as information becomes available

A Special Events Permit application has been submitted by the Tompkins County History Center. They hope to hold their meeting and awards presentation at Marcham Hall during January 2017. Access to the building is needed from 3:00 – 6:30 p.m. the day of the event. They would like to have a wine tasting. The Board agrees that alcohol can be served only if the “tasting” purveyor has an appropriate license with liability insurance that exempts the Village from liability.

A new speed sign is in place on the 700 block of Hanshaw Road. Positive comments have been received regarding the Smiley Face that flashes intermittently with the vehicle’s speed if measured at 35 mph or under. Data is being collected and analyzed as times permits. Trustee Friend arrives at 7:18 p.m.

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It is possible that the officer on 207(c) compensation will be cleared for unrestricted work by the end of November, bringing the full-time force back to a complete contingent.

The Law Enforcement Shared Services Initiative Task Force has met a few times. A Request for Proposal (RFP) was issued and two (2) responses have been received and reviewed. Each respondent agency presented to the Task Force. One group was selected; however, the proposed cost is significantly more than the $50,000 grant with which the Task Force planned to fund the study. Negotiations are on-going.

Mayor Woodard asks Superintendent of Public Works Brent Cross to introduce Assistant Superintendent of Public Works (ASPW) Michael Wiese. ASPW Wiese is being assigned some of the tasks listed on the position description. As he becomes more familiar with the staff and work flow, additional tasks will be added to his schedule. The Information Technology Committee will need to schedule a meeting in preparation for budgeting. Many software products have annual maintenance fees and a schedule of costs will be prepared. An AutoCAD program for engineering is estimated to cost between $2,000 - $5,000.

4. Report of the Mayor a. Cornell University’s Community Advisory Committee Update: Graham Gillespie

The advisory committee to Cornell’s Master Housing Plan met on October 21st. The initial processes and student surveys have been conducted. As far as on-campus housing, North Campus has been settled on for a first phase. There is significant deferred maintenance on Balch and Dickson Halls. The new construction will act as surge housing while these existing dorms are repaired and updated. Cornell guarantees housing for first and second year students. The sites highlighted in blue on the following map are potential building sites. Parking and traffic studies have not yet been conducted. Projected construction is likely to be 2-3 years out. Mr. Gillespie believes that this presentation on the 21st, may very well be the last to be given to the Advisory Committee. He will, however, bring any updates to the Board of Trustees as they become available.

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b. Public Works Vehicle Inventory Superintendent Cross explains that in the past the former ASPW used one of the DPW vehicles which did not provide vehicle access for the Mechanic. While the ASPW position was open, the vehicle inventory balanced productively leading to the conclusion that adding a less robust vehicle for the ASPW will be beneficial to the department.

Resolution #7914 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the purchase of a used vehicle for the use of ASPW Wiese not to exceed $10,000, debited from accounts to be designated.

Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried

c. 2017 Village Water Rate Bolton Point is not changing its water rate for 2017. Mayor Woodard is strongly in favor of a reduction in the minimum use designation from 10,000 gallons to 5,000 gallons for 2018. Bolton Point estimates that instituting the minimum use change as well as other factors will require a 9% increase in the water rate for 2018. A discussion about the current Water Fund Balance prompts a recommendation that the Village’s multiplier used to determine its water rate should be raised.

Resolution #7915 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a change in the 2017 rate multiplier, used to establish the water rate for the Village, from 79% to 83% resulting in an increase of $0.175 per 1000 gallons used.

Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried Fire Superintendent George Tamborelle arrives at this time. He had meetings with VFIS and ISO during the previous week. It has been recommended that driver training should be offered to the volunteers.

d. Property Control Manager The Office of the State Comptroller stresses that a municipality’s governing board should designate a staff person as the Property Control Manager. This individual is responsible for tracking the capital assets of the local government. Mayor Woodard appoints Joan Mangione as Property Control Manager.

Resolution #7916 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the appointment of Joan Mangione as Property Control Manager.

Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried

5. Report of the Trustees Trustee McMurry – Local Law Codification General Code’s initial reports were received 11/17/16; the Organizational Analysis is due back to them by 2/10/17. Trustees Biloski and McMurry will meet with Clerk & Treasurer Mangione and determine next steps to satisfy the requirements. Trustee Salton - Gifts A question of what gift value is appropriate to be accepted by Village officers and employees. Trustee Salton reads from NYS General Municipal Law §805-a Certain action prohibited. 1. No municipal officer or employee shall: a. directly or indirectly, solicit any gift, or accept or receive any gift having a value of seventy-five dollars or more, whether in the form

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of money, service, loan, travel, entertainment, hospitality, thing or promise, or in any other form, under circumstances in which it could reasonably be inferred that the gift was intended to influence him, or could reasonably be expected to influence him, in the performance of his official duties or was intended as a reward for any official action on his part. Attorney Marcus adds that the Village has a Code of Ethics and it specifies a limit of $25. The Board may revise the Code of Ethics on this point in the future. One of the Village’s service providers invited the Mayor to attend a professional sporting event including food and beverage entertainment in a private skybox. It is agreed that all representatives of the Village should avoid even the appearance of impropriety whether or not it is prohibited.

7. Report of the Superintendent of Public Works Cross (Exhibit 2017-078)

In his report Superintendent Cross shares that TCAT has announced that they are moving ahead with their “What is a Bus Stop” project. They are seeking comments from their ridership. No permission was asked for or granted for the placement of signs. TCAT will need to apply to the Board for a special license agreement in order to install permanent signs in the Village. The Public Works Committee (PWC) has reviewed the traffic study performed by the Cayuga Medical Center project applicant. That study indicates that the intersections in the Community Corners area do not perform optimally. The PWC wants to gather feedback on what professionals would recommend as possible traffic control solutions. In order to begin that investigation, a Request for Proposal (RFP) to prepare an opinion of how our intersections could perform better will be issued to a list of NYS DOT approved consultants.

8. Report of the Clerk & Treasurer Mangione (Exhibits 2017-079a, b and Exhibit-2017-080)

Unpaid Village Taxes: A list of Village of Cayuga Heights taxes which remain unpaid as of November 18, 2016 is presented to the Board. Resolution #7917 WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the Town of Ithaca in the County of Tompkins have been made; and,

WHEREAS, The Collector of Taxes has certified a list consisting of the taxes remaining unpaid upon the Village Tax Roll; and WHEREAS, Pursuant to the Real Property Tax Law of the State of New York § 1442, an alternative method for collection of delinquent village taxes exists.

NOW, THEREFORE, BE IT RESOLVED THAT: This Board of Trustees requests the collection of delinquent Village of Cayuga Heights real property tax in the amount of $14,658.25 on six (6) properties with $1,172.67 in penalties and $12.00 in late fees totaling $15,842.92 be submitted to Tompkins County.

Motion: Trustee McMurry Second: Trustee Marshall

Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard Nays & Abstentions: none

Motion carried

Resolution #7918 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves Mayor Woodard and Clerk & Treasurer Mangione to acknowledge support of NYS legislation which would require the mandatory rededication of monies remaining in the Local Government Records Management Improvement Fund at the end of every fiscal year.

Motion: Trustee Salton Second: Trustee Robinson Ayes: Trustees Friend, Marshall, Robinson, Salton, and Woodard Nays & Abstentions: none

Motion carried Resolution #7919 BE IT RESOLVED THAT: Abstract #006 for FYE2017 consisting of TA vouchers 42 - 50 in the amount of $14,133.15 and Consolidated Fund vouchers 417 - 519 in the amount of $525,876.77 is approved and the Treasurer is instructed to make payments thereon.

Motion: Trustee Salton Second: Trustee Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried

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9. Report of the Attorney

Attorney Marcus has no additional topics to discuss at this time.

10. Executive Session Resolution #7920 Executive Session Resolution WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and,

WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and,

WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys:

THEREFORE BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation and (h) the proposed acquisition, sale or lease of real property or the proposed acquisition of securities, or sale or exchange of securities held by such public body, but only when publicity would substantially affect the value thereof.

Motion: Trustee Salton Second: Trustee McMurry Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried

Resolution #7921 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees ends Executive Session and returns to an open meeting.

Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried

Resolution #7922 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign a contract with Cornell University Department of Natural Resources to conduct a camera survey and analysis for the purpose of a deer abundance estimate with a total cost not to exceed $16,513.

Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried

Resolution #7923 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes accrual of vacation credit at the rate of three weeks per year to non-bargaining unit full-time employees who began their employment with the Village as a part-time employee, upon completion of five combined years of employment.

Motion: Trustee Friend Second: Trustee Salton Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried Mayor Woodard adjourns the meeting at 10:40 p.m.

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EXHIBIT 2017-083 VILLAGE OF CAYUGA HEIGHTS

FIRE DEPARTMENT December 16, 2016 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report October 2016 We had 41 alarms in the month of November. There were 26 calls in the Village of Cayuga Heights, 12 calls in the Town of Ithaca and 3 mutual aid requests. We had 22 EMS responses and 19 fire calls. The month was fairly routine with a mix of fire and EMS calls. November was a great month for training. All of our EMTs completed their annual continuing education hours and were signed off on their skills. All EMS providers are required to do continuing medical education hours and then are checked off on certain skills by evaluators. We did a joint training in November with several area departments in Cortland. On months when there is a fifth Tuesday we schedule these joint FAST trainings to share ideas and work on skills. Lt. Berger works closely with the Cortlandville Fire Department Chief to set up these trainings. Several of our more senior members are busy with the pump operators’ course and Fire Officer. All members who wish to become lieutenants and chiefs in this department are required to take Fire Officer before running for an officer’s position. Fire Officer is held at the fire academy over the course of two weekends and runs from Friday to Monday which means that those who attended the class took several days off work. It is always gratifying to realize the level of dedication of our members. A couple of the fall recruits Nick Supron and Tiffany Ho have already completed their probationary checklists. To work through the entire checklist in this amount of time takes many hours at the station. All of the other recruits are done with their first sign offs and many of them have most of their seconds. This is a good crew and they are all waiting for the County’s spring training schedule to be posted so they can sign up for the State fire classes. Several of the new members have already signed up for the EMT class to be held at TC3 this spring. We have scheduled the HVAC work on the heating system for the end of December with HSC Associates. This is a time when most of our bunkers are out of town for the holiday and it will be the least disruptive time at the station. We are having problems with the failing relays and the older thermostats staying on and at times the heat in some areas of the station is over 100 degrees. It will be good to wrap this project up. Firefighter Ray Balley will be taking the bunker room recently vacated by Jaden Gladstone. Ray joined the department last spring and has already taken the Firefighter 1 class and is an EMT. Ray is a sophomore at Cornell studying Latin and has said that he has no desire to leave Ithaca any time soon. He will be a great addition to the bunking crew. Sincerely, George Tamborelle Fire Chief/Fire Superintendent

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EXHIBIT 2017-084

Mayor Woodard appoints Thomas Cramer as Village Prosecuting Attorney for the remainder of the 2017 Official Year ending April 3, 2017. Resolution #7925 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the appointment of Thomas Cramer as Village Prosecuting Attorney for the remainder of the 2017 Official Year ending April 3, 2017. Motion: Second: Additional Discussion: Ayes: Nays: Abstentions: Resolution #7926 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees designates Kendal of Ithaca as its Village Election Polling Place for the local election to be held on March 21, 2017. Motion: Second: Additional Discussion: Ayes: Nays: Abstentions:

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EXHIBIT 2017-085a page 1 of 2 December 12, 2016 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for November, 2016 In the month of November, the police department received 377 calls for service. In addition to these calls 56 uniform traffic tickets were issued and 5 parking violations were cited. A breakdown of the calls for service is as follows: There were no Felony complaints received. 7 Penal Law Misdemeanor complaints were handled including 3 for Fraud, 1 for Drugs, and 3 for Larceny. 2 of the 3 Fraud complaints consisted of residents stating that they had received phone calls from subjects claiming to be family members in trouble and needed money sent to them. Upon receiving further information from the complainants, officers determined the phone calls to be scams. The residents were advised of how to handle future fraudulent phone calls. The last Fraud incident involved the complainant receiving an email in which the suspect requested that the complainant wire money. Upon investigation the email was found to be a scam. The drug complaint came in from a local business employee stating that a bag of drugs had been left behind by a store. There is a suspect in this case and the investigation is ongoing. The first larceny complaint involves a resident stating that money was taken from their wallet located in their residence. There is a suspect in this case and the investigation is ongoing. A second incident came in as a license plate being taken from a resident’s vehicle. It was not known when the plate became missing and there are no suspects. An MV78B form was issued for the resident to obtain a replacement plate. The last complaint of theft consisted of a resident stating that their unsecured motor vehicle was entered during the overnight hours and several items, including bank and store cards were reported missing. A collaborating agency had recovered some of the cards and they were returned to the complainant. There have been no further developments in this case. 2 vehicle and traffic stops led to 2 misdemeanor charges of Aggravated Unlicensed Operation of a motor vehicle 3rd. 4 Penal Law Violations were reported, 3 for Trespass and 1 for Harassment. The 3 Trespass complaints were reported as unknown subjects entering unsecured vehicles in the village and rummaging through them. No items were said to be missing in these incidents. A report of Harassment was made. As the officer received information about the incident it was determined that the harassment had occurred in another county’s jurisdiction. The complainant was directed to the appropriate police department. 4 Local Law violations were handled, 1 for Open Burning and 3 for Noise. The open burning complaint came in as a smell of smoke in the village. Upon officer’s arrival a resident was found to be burning a small amount of leaves in a contained area. The resident was advised of the village’s local law and the fire was extinguished. In one of the noise complaints a resident stated that a loud machine type noise was coming from the neighbor’s yard and had been going on for a long period of time. The officer responded to find a resident using a leaf blower and would be finished shortly. The second noise complaint was received as loud music coming from two separate areas that were not located near each other. The officer responded to both areas and did not observe any music or other loud noise. In the final complaint, a landlord reported getting information from a third party that a tenant was playing music too loudly. Upon officer’s arrival the music was found to be at a level within limits of the villages Local Law. The landlord was notified of the officer’s findings.

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EXHIBIT 2017-085a page 2 of 2 A Bench Warrant was executed after investigation. A collaborating agency had custody of the suspect and after confirmation of the Cayuga Heights PD warrant, was turned over to CHPD for arraignment. The subject was remanded to Tompkins County Jail on bail. There were 7 Motor vehicle accidents investigated, none of which involved deer. 1 incident involving deer was reported. A resident stated that an injured deer was in the roadway. Upon officer’s arrival it was found that the deer would need to be dispatched. In summary, 5 persons were arrested and the following 5 charges were filed: 2-Aggravated Unlicensed Operation of MV, 1-Execute Warrant. Over the course of this month police department members took part in the following trainings and events: On November 15th full time officers completed semiannual firearms qualifications. The full time officers worked a total of 42.5 hours of overtime and the part time officers worked a total of 332.5 hours. Sincerely, Chief James Steinmetz

EXHIBIT 2017-085b CAYUGA HEIGHTS

POLICE DEPARTMENT November 2016

Total Traffic Citation Report, by Violation

Violation Description Totals_ 7D LL#1-96 OVERNIGHT PARKING 5 Report Totals 5

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EXHIBIT 2017-085c

CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 11/1/16 to 11/30/16

Date Offense Location ________________ 11/2/16 1128c Failed To Use Designated Lane Pleasant Grove At Hanshaw Rd. 11/29/16 306b Uninspected Motor Vehicle Pleasant Grove/A lot 11/30/16 3752a1 No/Inadequate Lights N. Triphammer 11/27/16 3752a1 No/Inadequate Lights Hanshaw Rd 11/1/16 1110a Disobey Traffic Control Device Triphammer Rd. 11/1/16 1163d Improper/No Signal Triphammer Rd. 11/3/16 1110a Disobey Traffic Control Device N. Triphammer Rd. 11/3/16 3191u Operating Without Insurance N. Triphammer Rd. 11/7/16 1110a Disobey Traffic Control Device N. Triphammer Rd. 11/7/16 3191u Operating Without Insurance N. Triphammer Rd. 11/18/16 1142a Fld To Yld Rt-Of-Way @ Stop Sign N. Triphammer Rd 11/18/16 1142a Fld To Yld Rt-Of-Way @ Stop Sign Hanshaw Rd 11/19/16 1180d Speed In Zone N. Triphammer Rd 11/19/16 1172a Fld To Stop @ Stop Sign N. Triphammer Rd 11/19/16 1163d Improper/No Signal N. Triphammer Rd 11/28/16 1110a Disobey Traffic Control Device N. Triphammer Rd 11/28/16 3191u Operating Without Insurance N. Triphammer Rd 11/30/16 1128a Moved From Lane Unsafely N. Triphammer Rd. 11/1/16 306b Uninspected Motor Vehicle Pleasant Grove Road 11/1/16 37531 Inadequate/No Muffler Pleasant Grove Road 11/2/16 1110a Disobey Traffic Control Device Pleasant Grove Rd 11/2/16 1110a Disobey Traffic Control Device Cayuga Heights Rd 11/2/16 1225d Oper Mv While Using Portable Elec Dev Pleasant Grove Rd 11/2/16 306b Uninspected Motor Vehicle 10/16 Pleasant Grove Rd 11/2/16 306b Uninspected Motor Vehicle 10/16 Cayuga Heights Rd 11/2/16 1110a Disobey Traffic Control Device Cayuga Heights Rd 11/2/16 1110a Disobey Traffic Control Device Triphammer Rd 11/2/16 306b Uninspected Motor Vehicle 10/16 Triphammer Rd 11/4/16 3191u Operating Without Insurance Hanshaw Rd 11/4/16 5111a Aggravated Unlic Op 3rd (Misd) Hanshaw Rd 11/4/16 306b Uninspected Motor Vehicle Hanshaw Rd 11/5/16 1142a Fld To Yld Rt-Of-Way @ Stop Sign West Remington Rd 11/7/16 3752a1 No/Inadequate Lights Cayuga Heights Rd 11/7/16 3752a1 No/Inadequate Lights Pleasant Grove Rd 11/28/16 1110a Disobey Traffic Control Device Pleasant Grove Rd 11/28/16 306b Uninspected Motor Vehicle Pleasant Grove Rd 11/28/16 1180d Speed In Zone Pleasant Grove Rd 11/29/16 1180d Speed In Zone Hanshaw Rd 11/29/16 306b Uninspected Motor Vehicle Pleasant Grove Rd 11/29/16 4011a Unregistered Motor Vehicle Pleasant Grove Rd 11/30/16 1180d Speed In Zone Hanshaw Rd 11/11/16 1180d Speed In Zone S/R 13 S 11/11/16 1110a Disobey Traffic Control Device Hanshaw 11/11/16 1180d Speed In Zone Cayuga Heights Road 11/11/16 3752a1 No/Inadequate Lights Triphammer Road 11/8/16 3752a1 No/Inadequate Lights Hanshaw Rd 11/9/16 3191u Operating Without Insurance Hanshaw Rd

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EXHIBIT 2017-085c

CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 11/1/16 to 11/30/16

11/27/16 4011a Unregistered Motor Vehicle White Park Road 11/27/16 306b Uninspected Motor Vehicle White Park Road 11/27/16 3191u Operating Without Insurance White Park Road 11/27/16 5111a Aggravated Unlic Op 3rd (Misd) White Park Road 11/27/16 4011a Unregistered Motor Vehicle North Triphammer Rd 11/27/16 3191u Operating Without Insurance North Triphammer Rd 11/27/16 4011a Unregistered Motor Vehicle Highgate Rd 11/29/16 306b Uninspected Motor Vehicle Pleasant Grove Rd 11/29/16 306b Uninspected Motor Vehicle Pleasant Grove Rd

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EXHIBIT 2017-086 VILLAGE OF CAYUGA HEIGHTS

ASSISTANT SUPERINTENDENT OF PUBLIC WORKS 12/19/2016

Street: v Hillside Drive – There was an issue with bushes growing over the sidewalk which made the sidewalk

impassable. After meeting with both homeowners in this section we trimmed these bushes back and have now made the sidewalk accessible to pedestrians. Completed on 12/7

Refuse: v Leaf pick up – Due to the amount of leaves that have fallen this year our crews have been working diligently

to clear leaves from the curbside. A second leaf box was purchased and received on 11/28 which was put into use that same day. With 2 leaf crews working we were able to catch up with the village need. We are currently back down to one leaf crew working throughout the village.

v North Sunset Park – dropping leaves over the bank has been successful. The leaves are sticking the side of the hill and should help slow the plant growth. Vehicles are starting to show marks in the grass so we have stopped dropping leaves here.

Snow: v Sidewalk Plow – Currently investigating possible options

o John Deere o Ventrac o Toro

v Road Salt – Switched to new type of road salt called Clearlane through the same supplier. See the highlights below: o Currently when our salt hits the road it bounces off of the surface and scatters across the road and into the

road side. This results in more salting due to the inconsistency of coverage. The new product is proven to have 30% less scatter when hitting the road due to its composition. The product when dispensed from the truck drops more uniformly and stick to the road.

o Due to the product staying on the road more consistently studies have shown that usage can be reduced by 20-40%.

o This drop in usage and less scatter also results in lower environmental impact. The salt should impact the road sides less also require us to use less product.

o The product also has an inhibitor in the formula that makes it 84% less corrosive than current White Salt. o The product is also green in color which helps visually identify the salts on the roads.

General: v Kenny, our seasonal worker, was informed that his last day would be 12/9. v Currently compiling an equipment list so we can evaluate our current vehicle inventory and status v Vehicle purchase for Mike – vehicle has been found and the dealership has a PO. Once the board meeting has

approved the check the vehicle can be picked up. v Disconnect switch for street lights – Brent, Tim and I met with Ted Hanson of NYSEG to discuss the

possibility of installing a disconnect switch. Ted was going to review the different feeds for the street lights and get us in contact with someone who could cut the power to the street lights for us. This would give the village a window to hire a contractor to install a disconnect switch.

v Rehab of Village Parking lot – Tim and I had conversations with a Suit-Kote representative and he feels the parking lot needs more than sealant. The parking lot shows significant wear and should have a top coat of asphalt installed or completely replaced.

v Sale of 2004 Sterling Dump truck. Truck was replaced recently so this truck is ready to be sold. The estimated value for this truck is roughly $2,500. o I recommend selling this truck through the Municipal Auction company Teitsworth. They are an online

auction company who we have used previously to sell our equipment.

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EXHIBIT 2017-087 page 1 of 2 VILLAGE OF CAYUGA HEIGHTS

SUPERINTENDENT OF PUBLIC WORKS

1. On December 5th, the NYSDEC inspector visited the Village WWTP for an annual inspection. This year there was a new inspector who had never been to our facility (previous inspector had done it for about 10 years). Therefore, he was spent extra time looking over the plant’s equipment, performance and operations. No immediate violations were cited at the time of inspection, but I anticipate that there will be a number of recommended improvements when the official report is received within the next couple of weeks. The inspector verbally mentioned the need for a new sign on the outfall pipe and some repair of concrete that support the sludge pumps.

2. As a result of recent meetings with the Town and Village of Lansing about allocation of future sewer

capacity, it was brought up by Lansing Mayor Hartill that the Village of Cayuga Heights had offered, as part of the 2006 Intermunicipal Sewer Agreement, to explore the possibility of capacity expansion at the Village WWTP as an alternative to making another interconnection to the City of Ithaca sewer collection system to gain access to the available treatment capacity at the Ithaca WWTP. As previously mentioned, I have been in contact with the City of Ithaca Engineers to discuss technical aspect of another connection to their sewer system via a new pipe in Remington Road. As an alternative to another city connection, I have also contact GHD Services (formerly Stearns & Wheler Engineers) who have been the longtime consulting engineers for all of the Village’s larger projects at the WWTP. They have provided a proposal to do an engineering analysis of the existing facilities at the WWTP and compare them to current design regulations, and then make recommendations as to the most cost effective way to increase capacity at the VCHWWTP. The idea would be to have a cost estimate for purposes of comparison to what it would cost to make a connection to the City of Ithaca system for similar increase in treatment capacity. The GHD proposal is for work to be billed at an hourly basis with an amount not to exceed $16,000. Money would be available through the sewer budget, which is funded through revenue from all users of the WWTP including the Town and Village of Lansing.

3. The WWTP uses a belt press to dewater sludge before trucking to off-site disposal. The “dry cake” is

then hauled by a contractor to a land fill or land application outside of Tompkins County. The current belt press was installed in the 1980’s and has recently become a source of repeated breakdowns and maintenance. A new press of similar specifications would cost approximately $400,000 which would also cost another $40,000 in engineering design services. As an alternative, we have found a used belt press that was removed from service at the Chippewa Falls, WI WWTP during a recent upgrade of their facility. It is currently on the market for about $40,000. This is a newer version of the same belt press that we have. The most significant “upgrade” is that the structural steel framework of the apparatus was factory galvanized, and photos indicate that it is still in “like new condition”. If we are interested in pursuing the acquisition of this press, we would need to create a bid specification for a “used belt press” so that we could meet our obligation for procurement. At this point the only commitment the Trustees would be making it to seek bids. Once bids are received, the low bid would be presented to the Trustees for approval of a purchase agreement.

4. I recently became aware of a new fence that has been installed at 914 Highland Road. Unfortunately,

the owner had it installed within the Village ROW. It is as much a 10’ +/- encroachment into the ROW. No zoning permit was required for this type of fence because it does not exceed 4’, but as it is now located on village property, zoning is not the basis for approval/acceptance of its existence. If the owner wishes the fence to remain as installed, he would need to request that the Trustees grant a license for such with conditions that would allow the Village to have it removed in the future if the need arrives such as sidewalk, utility work or other traffic hazards. I do not believe that this fence currently represents any kind of hazard to the public, either vehicles or pedestrians.

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EXHIBIT 2017-087 page 2 of 2

5. The Tompkins County Stormwater Coalition (TCSC) has always subcontracted administrative functions to a third party agency. Past contractors have been Cornell Cooperative Extension and currently Tompkins County Soil and Water Conservation District (SWCD). The contract for this service is due for renewal. The annual cost for this service is billed on an hourly basis with a maximum annual cost of $12,500. This cost is covered by a combination of grant funds received from the NYSDEC and $1,500 annual dues paid by the Coalition’s 12 member municipalities. The renewal contract requires signature by each of the 12 members. Therefore, the Village should decide who should be the appropriate official to sign the document. In the past, we have had the Mayor sign for the Village. All other member municipalities have authorized their respective Stormwater Management Officers to sign for them.

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EXHIBIT 2017-088a

VILLAGE OF CAYUGA HEIGHTS CLERK & TREASURER’S REPORT

DECEMBER 19, 2016

1. Administration: Election legal notices published in the Ithaca Journal. Kendal confirmed as available as a polling place on March 21, 2017.

2. Communication: The next print newsletter is in the mail.

3. Computer System Administration:

Few problems reported during this month. A Cayuga Heights History web domain address established in order to remove the Weebly nomenclature from the address name.

4. Reporting and Audit:

Draft versions of the Justice Court and Village Financial Audit Reports should be available soon.

5. Policies and Local Laws: NYS recommends that each municipality review, modify as necessary, and reapprove its Policies on an annual basis. For those areas where policies have not been written and enacted, it is advised that they be written and adopted as soon as possible. A draft Fund Balance Policy is under review by the Finance Committee. Required Local Laws on Public Access to Records and Records Management have been drafted. The Procurement Policy has been amended to add ASPW Wiese as an Individual Responsible for Purchasing.

6. Budget: no modifications required On December 15th the Office of the State Comptroller announced that the allowable levy growth factor (tax cap) for those local governments with fiscal years beginning on June 1, 2017, will be 1.15%. This is due to the fact that pursuant to the tax cap law, the allowable levy growth factor is 2% or the CPI, whichever is less.

7. Debt: The principal payment on a fire station bond was paid via wire transfer on December 14th in the amount of $70,000. An interest payment of $9,000 was paid via ACH. Following this and the payment made in November each bond balance is $230,000 with total debt on the firestation of $460,000.

8. Revenues & Expenditures: November 2016 Bank to Book Reconciliation was conducted by Trustee & Deputy Treasurer Biloski. Revenue and Expenditure Reports are available for YTD through the first six months of the Fiscal Year Ending May 31, 2017.

9. Current Expenses - Unaudited Abstract #007 dated December 19, 2016 as distributed.

10. Approval of December Abstract –

BE IT RESOLVED THAT: Abstract #007 for FYE2017 consisting of TA vouchers 50 - 59 in the amount of $16,608.64 and Consolidated Fund vouchers 520 - 601 in the amount of $160,941.38 is approved and the Treasurer is instructed to make payments thereon.

Respectfully submitted, Joan M. Mangione

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EXHIBIT 2017-088b

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EXHIBIT 2017-089 Executive Session Resolution # WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.