clean fleet driving towards cleaner air - what you need to know to … · 2014-08-19 · clean...

Clean FleetDriving towards cleaner air

what you need to know to join the Rta's clean fleet pRogRam

VERSION 1.1 JUNE 2006

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Contents

�.0 TheCleanFleetProgram 2

1.1 Aseriousissue

2.0 WhocanbecomeaCleanFleetParticipant? 2

3.0 WhybecomeaCleanFleetParticipant? 3

3.1 Costsavings

3.2 Environmentalcredentials

4.0 WhatisinvolvedwithbecomingaCleanFleetParticipant? 3

4.1 EmissionManagementStandards

5.0 Obtainingaccreditation 4

5.1 YourEmissionsManagementSystem

5.2 Otherrequirements

6.0 BecomingaCleanFleetParticipant 4

7.0 Maintainingyouraccreditation 5

7.1 Complaintinvestigation

7.2 Emissionstests

7.3 Non-compliance

8.0 ExitingtheCleanFleetProgram 6

Appendix�: ParticipationAgreement 7

Schedule�: CleanFleetlogo �2

Appendix2: ApplicationForm �3

Appendix3: Self-AssessmentAuditReport �8

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1.0CleanFleetProgramClean Fleet is a vehicle maintenance program designed toimprove air quality by reducing diesel vehicle emissions.TheprogramhasbeendevelopedbytheRoadsandTrafficAuthority(RTA)aspartofitsongoingcommitmenttotheenvironment.

Throughtheimplementationofbestpracticefleetmanagementand maintenance practices, fleet owners and operators canwork togetherwith theNSWGovernment todrive towardscleanerair.

1.1 AseriousissueVehiclesareanintegralpartofourcommunity.However,alongwiththesignificantbenefitstheybringtomodernlife,therearesomecosts.

Vehicleemissionsarethekeyby-productofmotorvehicleuseandhaveasignificantimpactatboththelocalandgloballevels.

Diesel vehicles can be a major source of air pollution inAustralia, contributing to fine particulate emissions, volatileorganic compound (VOC) emissions and oxide of nitrogen(NOx)emissions.

Ten years ago diesel vehicles comprised just 8.3% cent ofAustralia’svehiclefleet. In2015,thisfigurewillbe15%.Dieselvehicles contribute 60% of all particulate emissions fromroadtransport.

Weneedtoactnowtoensureourdieselvehiclesareascleanaspossibleforthefuture.

2.0WhocanbeaCleanFleetParticipant?AnyonewithadieselvehicleregisteredinNewSouthWalescanbecomeaCleanFleetParticipant.Thisincludes:

• Individuals.

•Partnerships.

• CompaniesordivisionsofacompanyregisteredwiththeAustralianSecuritiesInvestmentCommission.

• Governmentdepartmentsorasectionofagovernmentdepartment.

•Councils.

Companies that have many depots can decide which depotstheywouldliketobeintheCleanFleetProgram.EachapplicantisconsideredasaseparateCleanFleetParticipant.

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3.0WhybecomeaCleanFleetParticipant?BeingaCleanFleetParticipantwillprovideyouwithsignificanteconomicbenefitsbyimprovingtheperformanceofyourdieselvehicles.Itisalsoanopportunityforyoutodemonstrateyourcommitmenttotheenvironment.

Good fleet management is good for business and theenvironment.

3.1 CostsavingsBeingcleancansaveyoumoney.Areliablemaintenanceprogramwillresultin:

• Lessmaintenance.

• Fewerbreakdownsandbetterfuelconsumption.

• Improvedvehicleperformance.

• Improvedvehiclereliability.

• Improvedvehicleresalevalue.

• Lesschanceofasmokyvehiclefine.

3.2 EnvironmentalcredentialsEnvironmentalcredentialsareanincreasinglyimportantaspectofresponsiblebusinessmanagement.BybecomingaCleanFleetParticipantyoucanplayakeyrole in improvingAustralia’sairquality. It also allows you to promote your business as beingenvironmentallyawareandresponsible.Thispublicrecognitionwillhelpenhanceyourcompany’sreputation.

When you become a Clean Fleet Participant, and for theduration of your accreditation, Clean Fleet promotionalmaterialsareavailableforyoutopromoteyourparticipationintheCleanFleetProgram.ThepromotionalmaterialsprovidedfromtheRTAinclude:

• Labelsforparticipatingfleetvehicles.

• ACertificateofAccreditationfordisplayinyourplaceofbusiness.

•ACD-RomwiththeCleanFleetlogo.

• Astyleguide.ThisincludeshowandwheretheCleanFleetnameandlogocanbeusedandsuggestionsonwaysyoucanpromoteyourselfasaCleanFleetParticipant.

The rules governing your use of the Clean Fleet logo andpromotional materials are outlined in the Clean Fleet termsandconditions.

4.0WhatisinvolvedinbeingaCleanFleetParticipant?4.1 EmissionManagementStandardsParticipantsmustensuretheirdieselvehiclesarewellmaintainedthroughaneffectiveEmissionsManagementSystemthatmeetstherequiredCleanFleetStandards.

Thesestandardsare:

Standard�:Cleanfuel

The fuel used by your diesel vehicles must be free ofcontaminationandmustmeetnationalfuelqualitystandards.

Standard2:Enginesettings

The engines and emission control systems on your dieselvehiclesmustbesettomanufacturers’specifications,particularlyfuelpumpsandinjectiontiming.

Standard3:Maintenanceschedulesandmethods

Yourvehiclesneedtobemaintainedandservicedattheintervalsrecommendedbythemanufacturer,ortoequivalentstandards.

Standard4:Faultidentificationandrepair

A method for identifying, recording, assessing and acting onreportedfaultsmustbeinplace.

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5.0ObtainingaccreditationThegoodnewsisthatyoudecidehowyouaregoingtomeetthefourstandards.ManyprofessionaloperatorsalreadyhaveinplacesystemsthataremeetingtheCleanFleetrequirements.BycompletingtheSelf-AssessmentAuditReport,youwilloutlinehowyourmaintenancesystemworksandthestepsyouwilltaketoensureyoumeetthestandards.

Afterreviewingyourauditreport,theRTAmaysuggestsomeimprovements.WewillthendocumentwhatyoudoandthiswillbeyourEmissionsManagementSystemandwillformthebasisoffutureaudits.

5.1 YourEmissionsManagementSystem

YourEmissionsManagementSystemshould includemeasureswhichenableyouto:

• Identifyandshowwhenandwhereyourfuelispurchased.

• Demonstratetheeffortsyouhavemadetokeepanystoredfuelfreeofcontamination.

• Ensurethatadjustments,maintenanceandrepairstovehiclesareonlyundertakenbyqualifiedpersons.

• Ensure every vehicle is properly maintained.This includesservicinginjectorsorinjectorpumpsatintervalsrecommendedby the manufacturer, replacing engine filters in accordancewithmanufacturers’schedules,undertakingregularoilchangesandmonitoringengineperformanceandcondition.

• Showthatmaintenanceandrepairofeachvehicleiscontinueduntilthedateofitsdisposal.

•Ensurethatvehiclesarenotblowingsmoke.

5.2 OtherrequirementsInadditiontosettingupandfollowingyourEmissionsManagementSystem, and meeting the four Clean Fleet standards, you areresponsiblefor :

• Keeping all relevant records to demonstrate the effectiveoperationofyourEmissionsManagementSystemandallowyourperformancetobeaudited.

• AppointingasuitableemployeeasthedesignatedmanageroftheCleanFleetProgram.

• Trainingallrelevantemployees,includingmanagers,toensurethey understand your Emissions Management System andhavetheappropriateknowledgeandskills tocarryoutanytasksgiventothem.

6.0BecomingaCleanFleetParticipantTogetstarted:

1.ReadtheParticipationAgreement(Appendix1).

2.FillintheApplicationForm(Appendix2).

3.CompletetheSelf-AssessmentAuditReport(Appendix3).

4.Send thecompletedApplicationFormandSelf-AssessmentAuditReportto:

VehicleEmissionsManagementProgramRoadsandTrafficAuthorityPOBoxK198HaymarketNSW1240

If your Emissions Management System meets the requiredstandards, you will become a Participant in the Clean FleetProgram.

Within six months of becoming a Clean Fleet Participant anexternalindependentauditbyanRTAapprovedAuditorwillbeundertakentoensurethatyourEmissionsManagementSystemscomplieswiththeCleanFleetStandards.

When completed, theRTAwill provide youwith yourCleanFleetpromotionalmaterials.YouwillalsobeincludedonthelistofCleanFleetParticipantsontheRTA’sCleanFleetwebsite.

Accreditationlastsfortwoyearsunlessanauditrecommendsitbeterminatedsooner.

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7.0MaintainingyouraccreditationMaintaining your Clean Fleet accreditation involves followingyour Emissions Management System and complying with thetermsandconditionsoftheprogram.Performanceismonitoredthroughaprogramofcomplianceaudits.

Within six months of becoming a Clean Fleet Participant, anexternal independent audit by an RTA approved auditor willbe undertaken to confirm that your Emissions ManagementSystem complies with the Clean Fleet standards.To maintainyourCleanFleetaccreditationa renewal auditwill takeplaceaftertwoyearsandyourperformancewillbeassessed.Ifyourperformanceissatisfactory,youraccreditationwillberenewedforafurthertwoyears.

However, if information isreceivedviaanearlierauditreport,anemissiontestreport,acompliancestatementoracomplaintthatsuggestsyoumaybebreachingtheCleanFleettermsandconditions, an immediate audit may be required. Any auditwill also include a review of your vehicle maintenance andfuelrecords.

7.1 ComplaintinvestigationComplaintsallegingnon-complianceofaparticularvehicle,orthe questioning of the overall performance of a Clean FleetParticipant, may be received verbally or in writing from anymemberofthepublic(includinganofficerfromtheDepartmentofEnvironmentandConservation(DEC)).

Depending on the nature of the complaint, the followingmeasuresmaybetaken:

• An audit of the vehicle/s in question and the Participant’sEmissionsManagementSystem.

• Recordswillbekeptofallcomplaintsandanyactiontaken.These incidents may be taken into consideration whenrenewingaccreditation.

Clean Fleet Participants are not exempt from any action theDECchoosestotakeinrelationtosmokyvehicles.

7.2 EmissiontestsRandomemissiontestingofyourvehiclesmaybeconductedtoensurecompliancewiththeCleanFleetStandards.

You will be provided with a copy of a report indicating anyfindingsandstatingwhetherany repair,maintenanceorotheractionisrecommended.

Ifvehicleswithhighemissionsaredetected,wewillworkwithyoutoidentifyandrepairtheproblem.Thesevehiclesmayberetestedtoverifyanemissionreduction.

Refusal to participate in a random emission test will beconsiderednon-compliancewiththeprogram.

7.3 Non-complianceNon-compliance,dependingontheseverityandcircumstancesofthecaseandtheParticipant’shistory,mayresultin:

•Acautionand/orcounselling.

• Awrittennoticetotakecorrectiveactionwithinaspecifiedperiod.

•Anincreaseinthefrequencyofcomplianceaudits.

•Cancellationofaccreditation.

Youwillbegivenareasonableopportunitytorespondbeforeanyofthelasttwosanctionsareimposed.

These sanctions are separate from any penalties imposedfor a breach of road transport laws, environmental laws orotherlaws.

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8.0ExitingtheCleanFleetProgramYou can withdraw from the program at any time unless youareabusoperatororwastemanagementcollectorandbeingaParticipantofCleanFleetisarequirementofyourcontract.

Youwillneedto:

• AdvisetheRTAinwritingthatyouwishtowithdrawfromtheprogram.

•RemoveallCleanFleetLabelsfromfleetvehicles.

• CeaseusingtheCleanFleetlogoandallpromotionalmaterials.

• RemoveallreferencestotheCleanFleetProgramfromanysignage,stationery,letterheadsandadvertisements.

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ThisAgreementsetsoutthefulltermsandconditionsfortheCleanFleetProgram.

Participation in the Clean Fleet Program does notexempt Participants from their duty to complywith the requirements of all road transport andenvironmentallegislation.

Commonwealth and New SouthWales legislation relevant to vehicleemissionsincludes:

• ProtectionoftheEnvironmentOperations(CleanAir)Regulation2002(NSW);

• RoadTransport(VehicleRegistration)Regulation1998(NSW);and

•MotorVehiclesStandardsAct1989(Commonwealth).

Appendix1

ParticipationAgreementOverviewCleanFleetProgram

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1. AcceptanceofApplication1.1 TheRTAmay in its sole discretion accept or reject anyapplicationtoparticipateintheCleanFleetProgram.

1.2 IftheRTAacceptstheParticipant’sapplicationtoparticipateintheCleanFleetProgram,theParticipant:

(a) willbeauthorisedbytheRTAtousetheCleanFleetLogoandLabels;and

(b) will have the rights and obligations set out in thisAgreement.

2. IntellectualPropertyRights2.1 The Participant acknowledges that thisAgreement does

not transfer to it any interest, including any IntellectualPropertyRights,intheCleanFleetnameandlogo,theCleanFleetProgramMaterialsoranyothermaterialprovidedbytheRTA.

2.2 IftheParticipantbecomesawareofanyactualorsuspectedinfringementoftheIntellectualPropertyRightsintheCleanFleetnameandlogo,theCleanFleetProgramMaterialsoranyothermaterialprovidedbytheRTA,itmustimmediatelynotifytheRTAandmustprovideallreasonableassistancerequestedby theRTA in relation toanyaction theRTAmaytake.

2.3 TheParticipantacknowledgesthattheCleanFleetnameandlogoarearegisteredtrademarkoftheRTA.

3. UseofCleanFleetMaterials3.1 The Participant must attach a Label to each of the

Participant’sIncludedVehicles.

3.2 TheParticipantmustaffixLabelsonlytoIncludedVehicles.

3.3 The RTA may record the serial numbers of each LabelissuedtotheParticipant.

3.4 IfaLabelislostordestroyed,theParticipantmayrequestadditional Labels, in writing to the RTA, setting out thecircumstancesofthelossordestruction.

3.5 IntheeventthatanIncludedVehicleissoldorotherwisedisposed of, the Participant must remove the Label andnotifytheRTAwithin14daysthatthevehicleisnolongeranIncludedVehicle.

3.6 Intheeventthatanewvehicleispurchased,theParticipantmustnotify theRTAwithin14daysof thedetailsof thevehiclesoitmaybeaddedtotheParticipant’slistofIncludedVehicles.ALabelwillbeissuedforthenewvehicle.

3.7 TheParticipantmayusetheCleanFleetnameandlogoonIncludedVehicles,companylivery,buildingsigns,stationary,invoicesorbusinesscards.

3.8 WhereanIncludedVehicleoperatesinatrailercombinationfor heavy vehicles, Labels must only be attached to theprimemover.

3.9 TheParticipantmustnotusetheCleanFleetnameorlogoinamannerthatmakesitappearthattheParticipantistheoriginatorof theCleanFleetProgramor that theCleanFleetnameandlogobelongtotheParticipant.

3.10TheCleanFleetnameandlogoissetoutinSchedule1.

3.11TheCleanFleetnameandlogo:

(a) mustonlybeusedtogether;

(b) mustnotbeincorporatedaspartoftheParticipant’snameorlogo;

(c) mustbeshownaccurately, inproperproportionandorientation;and

(d) mustnotbe incorporated intoanyother trademark,logoorsymbol.

TheParticipantmustnot:

(a) useanytrademarkorlogowhichisdeceptivelysimilartotheCleanFleetlogo;and

(b) mustnotamendorobliteratethemarkinanyway.

4. EmissionsManagementSystem4.1 The Participant must comply with the terms of the

EmissionsManagementSystem.

4.2 The Participant must appoint a suitable person as thedesignatedmanagerofitsEmissionsManagementSystem.

5. Emissions5.1 TheParticipantmustcomplywiththeInServiceEmission

Standards as defined in the National EnvironmentProtection(DieselVehicleEmissions)Measure2001.

5.2 TheRTAmayconductemissiontestsonIncludedVehicles.Emissiontestingofall,orasample,ofIncludedVehiclesmaybecarriedoutattheParticipant’spremisesoratothersitesnotifiedtotheParticipant.TheParticipantwillbeinvitedtoattend.

5.3 Ifatestedvehiclefailsthetest,theRTAmayrequirethattheParticipant:

(a) submittoacomplianceaudit;

(b) carryoutmaintenanceorrepairasdirected;

(c) submit to further testing following maintenanceorrepair.

ParticipationAgreement

RoadsandTrafficAuthorityofNewSouthWales(“RTA”)CleanFleetProgram

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6. Contractors,employeesetc6.1 TheParticipantmustensureitsconsultants,subcontractors

and employees, do not cause it to be in breach of thisAgreement.

6.2 The Participant must provide training to all relevantemployees,includingmanagers,toensurethatthey:

(a) understand the terms of this Agreement and theParticipant’sobligations;

(b) understand the Participant’s Emissions ManagementSystem;and

(c) havethenecessaryknowledgeandskillstocarryoutthetasksgiventothem.

6.3 If theRTA requests, the Participantmust ensure that itsconsultants, subcontractors andemployeesparticipate intheWorkingWithorAroundTruckstrainingasdirectedbyRTA.

7. ReviewandAudit7.1 TheParticipantmustparticipateinanauditofitsdocuments

and records relating to theClean Fleet Program and itsEmissionsManagementSystemanditsvehicles:

(a) withinsixmonthsofbecomingaCleanFleetParticipant;

(b) torenewparticipationintheCleanFleetProgram;and

(b) uponRTA’srequest.

7.2 Compliance audits are to be conducted by an RTAapprovedAuditor.

7.3 The Participant must provide the RTA or its nomineeaccess during the Participant’s usual business hours tothe resources, facilities, personnel and premises used bytheParticipant and anyother documentation relating totheCleanFleetProgramforthepurposeofassessingtheParticipant’s compliancewith any Laws,or itsobligationsunderthisAgreement.

7.4 TheParticipantmustcooperatefully,andmustensurethatall Personnel cooperate fully, in any inspection includingby answering all reasonable questions of the RTA or itsrepresentative.

7.5 IfaninspectionrevealsthattheParticipantisnotcomplyingwithanyrelevantLaw,anyauditrequirementorotherwisewiththisAgreement,theParticipantmust:

(a) promptlytakesuchactionas isnecessarytoremedythenon-compliancetoRTA’ssatisfaction;and

(b) provideevidenceoftheremedytoRTA.

8. TermandTermination8.1 ThisAgreementcommencesontheStartDate.

8.2 Subject to extension or termination in accordance withthetermsofthisAgreement,theAgreementwillremaininforceuntiltheEndDate.

8.3 If by notice at least 90 days before the End Date, theParticipant requests theRTA toextend the termof thisAgreement, the RTA may specify certain actions whichmustbeundertakenpriortoanyextension.Suchactionsmayinclude:

(a) arrange for an audit of the Participant’s EmissionsManagementSystem;

(b) undergoingemissionstestsasdirectedbytheRTA;

(c) the Participant’s compliance with the emission relatedprovisionsintheProtectionoftheEnvironmentOperations(CleanAir)Regulations2002(NSW);

(d) satisfactorycompletionandsubmissionofanapplicationasdirectedbytheRTA;

(e) revisions as directed to the Emissions ManagementSystem.

8.4 Uponcompletionof theactionsspecifiedbyRTAunderclause 8.3, RTA may by notice extend the term of thisAgreement by an additional periodof 2 years from theEndDate.

8.5 Either the RTA or the Participant may terminate thisAgreementwithoutcauseby7dayswrittennoticetotheotherparty.

8.6 TerminationofthisAgreementiswithoutprejudicetoanyaccruedrightsorremediesoftheparties.

8.7 Within 7 days of termination of this agreement theParticipantmust:

(a) remove the Clean Fleet logo and all references to theCleanFleetProgramfromsignage,vehicles,companylivery,buildingsigns;

(b) destroy all Labels, stationary, letterhead, advertisements,andbusinesscardsbearingreferencetoCleanFleet;and

(c) providealetterofconfirmationfromyourChiefExecutiveor General Manager to the RTA confirming that it hascompliedwithallrequirementsofthisclause.

9. Indemnity9.1 The Participant indemnifies the RTA its contractors,

employeesandagentsfromandagainstallLossarisingoutoforinconnectionwiththeCleanFleetProgramandtheParticipant’sparticipationintheCleanFleetProgram.

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9.2 TheParticipant’sliabilitytoindemnifytheRTAisreducedproportionallytotheextentthatamaliciousornegligentactoromissionbytheRTAorabreachofthisAgreementbytheRTAhascontributedtotheLoss.

10.DisputeResolution10.1If a disputeor difference arises out of, or in connection

with,thisAgreementoritssubjectmatter :

(a) thepartiesagreetouseallreasonableendeavourstoresolvethedisputespeedilybygoodfaithnegotiationbetweentheRTARepresentativeandtheParticipantRepresentative(FirstStageDiscussions);

(b) ifthedisputehasnotbeenresolvedwithin20BusinessDaysaftercommencementofFirstStageDiscussions,the RTA Clean Fleet Administrator and the ChiefExecutiveoftheParticipantmustpromptlyholdgoodfaith discussions to attempt to resolve the dispute(SecondStageDiscussions);

(c) ifthedisputehasnotbeenresolvedwithin20BusinessDaysaftercommencementofSecondStageDiscussions,thematterisreferredtotheManager,VehicleEmissionsManagementProgramoftheRTA.TheManager,VehicleEmissionsManagementProgramortheirdelegatewillreviewthematterandadvisetheParticipantandRTACleanFleetAdministratorofthedecision.ThedecisionoftheManager,VehicleEmissionsManagementProgramortheirdelegatewillbefinal;and

(d) each party must continue to perform its obligationsunderthisAgreementdespitetheexistenceofadisputeortheoperationofthisdisputeresolutionprocess.

11.MediaReleasesandEnquiries11.1TheParticipantmustseekRTA’swrittenapprovalto:

(a) anypress releaseor advertisement arisingoutoforinconnectionwiththeAgreement,RTAortheCleanFleetProgram;or

(b) the release for publication of any information,publication, document or article concerning thisAgreement,theRTAorCleanFleetProgram.

11.2TheParticipantmustreferanymediaenquiriesconcerningtheAgreement,RTAorCleanFleetProgramtotheRTA’sRepresentative.

12.ConfidentialInformation12.1ObligationsaboutConfidentialInformation

(a) TheParticipantmust:

(1) keepconfidentialanyConfidentialInformationsuppliedor disclosed to it by theRTAorobtained underor

inconnectionwiththisAgreementandmustnotuseordisclosesuch informationoranypartof it toanypersonwithoutthepriorwrittenconsentoftheotherparty.

(2) useanyConfidentialInformationsuppliedordisclosedtoitbytheRTAsolelyforthefulfilmentofitsobligationsunderthisAgreementfornootherpurpose.

(b) The restrictions in clause 12.1 (a) do not apply toinformationtotheextentthattheParticipantisobligedby laworacourtorder todisclose theConfidentialInformation.

(c) TheParticipantmust take all steps anddo all thingsnecessary, prudent or desirable to keep confidentialtheConfidentialInformation.

(d) TheParticipantmustnotuse,reproduceordistributethe Confidential Information except in accordancewiththisAgreement.

(e) TheParticipantmustensurethatitsemployees,agents,contractors and sub-licensees keep the ConfidentialInformationconfidential.

13.General13.1The Participant must notify the RTA of any proposed

mergeroramalgamationoftheParticipantwithanyotherentity as soon as possible after theParticipant becomesawareoftheproposedmergeroramalgamation;and

13.2The Participant must notify the RTA immediately if itbecomes aware of any inaccuracy, incompleteness orchange in the information, which it has provided in theApplicationForm.

13.3TheParticipantmustcomplywithallreasonabledirectionsoftheRTA.

13.4AllnoticestobegivenunderthisAgreementmustbeinwritinganddeliveredinpersonorbyregisteredpostto:

(a) in the case of the Participant to the ParticipantRepresentative;and

(b) inthecaseoftheRTAtotheRTARepresentative;

(c) or to such other address as a party notifies to theotherpartyasitsaddressfornotices.

13.5Anynoticewillbedeemedtohavebeenserved:

(a) wherethenoticeisdeliveredinperson,onthedateitisdelivered;or

(b) wherethenoticeisposted,onthethirdBusinessDayafterthenoticehasbeenposted.

13.6TheParticipantmaynotassign,sub-contractorotherwisetransferanyorallofitsrightsorobligationsunderthisAgreement.

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13.7Nothing in thisAgreementwill create,orbedeemedtocreate, a partnership or a relationship of principal andagentbetweentheparties.Neitherpartymayinanywayrepresentitselfasanagentoftheotherandneitherpartywillhaveauthoritytoenterintoanyobligationsonbehalfoftheotherortobindtheotherinanyway.

13.8Nodelay,neglectorforbearancebyeitherpartyinenforcinganyprovisionofthisAgreementwillbedeemedtobeawaiveroforinanywayprejudiceanyrightsofthatparty.

13.9ThisAgreement contains the entire agreement betweenthe parties with respect to the subject matter of thisAgreement, and supersedes all previous agreementsand understandings between the parties with respectto its subject matter, and may not be modified exceptby an instrument in writing signed by a duly authorisedrepresentativeofeachparty.

13.10 This Agreement must not be varied without theagreementinwritingofbothparties.

13.11 IfanyaspectofthisAgreementisfoundtobeinvalid,illegalorunenforceablethiswillnotaffectthevalidityof any other part of this Agreement. In such casethisAgreementwill be construedandenforcedas ifitdidnotcontain the invalid, illegalorunenforceableprovisionorpartthereof.

13.12 ThisAgreement will be governed by and construedin accordance with the laws of New SouthWales.EachpartysubmitstotheexclusivejurisdictionoftheCourtsofNewSouthWales.

14.DefinitionsInthisAgreement:

Agreement means this Clean Fleet Program ParticipationAgreement, including the schedules and annexures (and fortheavoidanceofdoubt,includingthecompletedandapprovedApplicationForm).

Application Form means the application form in respect ofCleanFleetProgramParticipationAgreementcompletedbytheParticipantandapprovedbytheRTA.

Auditor means a person who is not the Participant or anemployeeoftheParticipantandwhois:

•acompetentandexperiencedauditortowhomtheRTAdoesnotobject;and

•otherwiseapprovedbytheRTA.

BusinessDaymeansanydayotherthanaSaturday,SundayorpublicholidayinNewSouthWales.

CleanFleetStandardsmeanstheCleanFleetProgramstandardssetoutinClean Fleet – What you need to know to join the RTA’s Clean Fleet Program.

Confidential Informationmeansany informationdisclosedbytheRTAorobtainedorcreatedbytheParticipantunderorinconnectionwiththisAgreementthatis:

(a)byitsnatureconfidential;or

(b)designatedasbeingconfidentialbytheRTA;or

(c)PersonalInformation

whetherthe information isoralor inwriting,orderivedfrominformationobtainedfromtheRTAunderthisAgreement.

EmissionsManagementSystemmeanstheemissionsmanagementsystemagreedbetweentheParticipantandtheRTA.

End Date means the date stated by RTA in theApplicationFormastheenddate.

IncludedVehiclesmeanstheParticipant’sdieselvehiclesincludedbytheRTAintheCleanFleetProgram.

In-Service Emission Standards means In-Service EmissionStandards as defined in theNational Environment Protection(DieselVehicleEmissions)Measure2001.

IntellectualPropertyRightsmeansintellectualpropertyrightsor other proprietary rights including copyright, design rights,registereddesigns,rightsindatabases,trademarks(registeredorunregistered)andrightstoapplyforregistrationatanyoftheforegoinganywhereintheworld.

LabelmeansaCleanFleetProgramlabelissuedbytheRTA.

Lawmeansanylaw,regulation,governmentpolicyorministerialdirection.

Lossmeansanycosts,claims,expenses,proceedings,damages,loss(whetherdirect,indirectorconsequential)orlossofprofitssufferedorincurredbyaparty.

Participant means the party to this Agreement who isauthorisedbytheRTAtoparticipateintheCleanFleetPrograminaccordancewiththetermsofthisAgreement.

ParticipantRepresentativemeanstheParticipantRepresentativeidentifiedintheApplicationForm,orasnotifiedfromtimetotimebytheRTA.

Personnelmeansemployees,officers,contractorsandagentsoftheParticipant.

RTACleanFleetAdministratormeanstheRTAAdministratorwhomanagestheCleanFleetProgramincludingtheacceptanceof Applicants into the Program and the administration ofParticipantsandAuditors.

RTARepresentativemeanstheRTARepresentative identifiedintheApplicationForm,orasnotifiedfromtimetotimebytheRTA.

StartDatemeansthedatestatedbytheRTAintheApplicationFormastheStartDate.

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Schedule1CleanFleetlogoTheCleanFleetlogoissetoutbelow.Itmayonlybereproducedin accordance with the RTA style guide.The guide will beprovidedwiththeCleanFleetpromotionalmaterials.

15.InterpretationThe clause headings and subheadings in this Agreement donot form part of thisAgreement and will not be used in itsinterpretation.

InthisAgreement:

(a)a reference to a party includes its employees, agents, andsubcontractors;

(b)other parts of speech and grammatical forms of aword or phrase defined in this Agreement have acorrespondingmeaning;

(c)areferencetoastatute,regulation,proclamation,ordinanceor by law includes all statutes, regulations, proclamations,ordinancesorby-lawsamending,consolidatingorreplacingit,whetherpassedby the sameor anotherGovernmentalAgency with legal power to do so, and a reference to astatute includes all regulations, proclamations, ordinancesandby-lawsissuedunderthatstatute;

(d)‘includes,’ and other similar expressions, are not words oflimitation.

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Appendix2

ApplicationformCleanFleetProgram

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CleanFleetProgram

ApplicationformToapplytobecomeaParticipantintheCleanFleetProgram,fillinthedetailsbelowandreturnittotheRTA.FollowingagreementonthetermsoftheEmissionsManagementSystem,theRTAwilladvisetheParticipantRepresentativeiftheApplicationisacceptedorrejected,theStartDate,andEndDate.

Companyname

ABN

RTAcustomernumber/s

Streetaddress

Mailingaddress

Workshopdepot’saddress

CompanyrepresentativedetailsFirstname Surname

Position Emailaddress

Telephonenumber

Note:Thisnumber isthenumberthatappearson your vehicle registration papers.You mayhaveseveraldifferentcustomernumbers.

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VehicleidentificationListthedetailsofthevehiclesyouwanttoparticipateintheCleanFleetProgram

Registrationnumber Make VIN VehicleMass(GVM)

Note:Attachaphotocopyofthispageifinsufficientspace.

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By:Name On:Dateofaudit

PrivacynoticeTheaboveinformationaboutyouisbeingcollected,andwillbeheld,bytheRTAof260ElizabethStreet,SurryHillsNSWforthepurposesofadministeringtheCleanFleetProgram.Theprovisionoftheinformationisvoluntary,howeverfailuretoprovidetheinformation,oranypartofit,maymeanthattheParticipantwillnotbeacceptedtoparticipateintheCleanFleetProgram.TheinformationmaybedisclosedbytheRTAtothirdpartiestoverifytheinformation,toadministertheCleanFleetProgram,forthepurposesoflawenforcement,orasotherwisepermittedunderthePrivacyandPersonalInformationProtectionAct1998(NSW)[PPIPAct].UnderthePPIPActyouhaverightstoaccessandcorrectyourpersonalinformation.

AgreementIconfirmthattheinformationinthisapplicationabouttheapplicantisaccurateandcompleteandthat:

(a) Ihavereadtheaboveprivacynotice.

(b) IamauthorisedtobindtheParticipant.

(c) TheParticipantagreestobeboundbytheCleanFleetProgramtermsandconditions.

Signature Date

Company

AuditdetailsASelf-AssessmentAudithasbeencompleted

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RTAuseonlyEmissionManagementSystem Agreed

Notagreed

Comments

Applicationaccepted Accepted

Notaccepted

Startdate Enddate

�8

Appendix3

AuditreportCleanFleetProgram

Self-AssessmentAuditUndertakenby:

Organisationname

ABN

Streetaddress

Postaladdress

EmissionsManagerContactnameandposition

Telephone Fax

Email

Dateofassessment

Assessedsite/saddress 1

2

3

4

5

CleanFleetauditreport

Standardsaudited

CleanFleetStandard1:Cleanfuel tick

CleanFleetStandard2:Enginesettings tick

CleanFleetStandard3:Maintenanceschedulesandmethods tick

CleanFleetStandard4:Faultidentificationandrepair tick

��

Whatthestandardmeans:

• Theoperatorshouldbeabletoidentifywhenandfromwhomfuelispurchased.

• Ifthefuelisstored,theoperatorshouldbeabletodemonstratetheeffortsmadetokeepthefuelfreeofcontamination.

• Iffueladditivesareused,theoperatorshouldalsobeabletodemonstratethattheadditivesdonotadverselyaffectemissionperformance.

Fuelisusuallyobtainedinoneoftwoways:

1Purchasedataroadsideoutlet.

2Boughtinbulkandstored.

�.Fuelpurchasedataroadsideoutlet

• Fuelmustonlybepurchasedfromreputableandlegitimatefuelsuppliers.

•Evidenceofpurchasemustberetained.

CleanFleetStandard1

CleanfuelFuel used by vehiclesmust be free from contamination andmustmeet national fuelqualitystandards.

ThetablebelowoutlinespossiblewaysofdemonstratingcompliancewiththeCleanFuelStandardiffuelispurchasedfromaroadsideoutlet:

Possiblemethodsofdemonstratingcompliance Possiblepointsoffocus

•Descriptionsormethodsforpurchasingandsupportivedocumentationdemonstratingwherefuelpurchasesaremade.

•Reviewevidence,recordsandspeakwithpersonnel.

•Evidenceofadocumentedinstructiononlytopurchasefuelfromknownorreputableoutlets.

•Sightwrittenpolicy.

•Recordsofallfuelpurchases,includingfromwhomandwhenthefuelwaspurchased.

•Sightrecordoffuelpurchases,receiptsorentryintovehiclelogbooketc.

2.Iffuelispurchasedinbulk/stored:

• Fuelmustonlybepurchasedfromreputableandlegitimatefuelsuppliers.

• Fuelmustbestoredfreeofwaterandcontaminants.

ThetablebelowoutlinespossiblewaysofdemonstratingcompliancewiththeCleanFuelStandardiffuelispurchasedinbulk/stored:


•Descriptionsormethodsforpurchasingandsupportivedocumentationindicatingwherepurchasesaremade.

•Reviewdocumentationincludingproceduresmanualandinvoicesordeliverydockets.

•Method(s)tomonitorthequalityoffuelpurchased. •Evidenceofanytestingprocedures,andthefrequencyoftesting.

•Proceduresdescribedorevidenceprovidedtoensurethatbulkfuelstorageisnotcontaminated(egbywaterandalgae).

•Sightproceduresmanual.•Ifanythingisaddedtothefuel,isthereawritten

policyofwhen,whyandhowfueladditivesaretobeused,orisfueltobemixed?

•Filtersonbowsers?•Policyoffillingtankstothetop?•Tankandfuelconditionsmonitoring.

20

CleanFleetStandard1

Cleanfuel

OperatorassessmentHowisthefuelpurchased?

Ataroadsideoutlet Inbulkandstored Other

DetailsofcurrentCleanFuelprocedures(EmissionsManagementSystemforStandard�)

2�


Theoperatormustprovideevidencethatthevehiclesaresystematicallycheckedtoensurethatenginesandemissioncontrolsystemsaresettomanufacturers’specifications.Thiswillbethroughaseriesofworkschedulesaddressingtheenginesettings,injectorpumpadjustmentsandthecorrecttimingaccordingtotheindividualrequirementofthemakeandmodelofthevehicle.

TherearetwomainCleanFleetissuesthatneedtobeaddressedtomeetthisstandard:

1 Enginesettingsandemissioncontrolsystemsmustbecheckedandsettomanufacturers’recommendations.

2 Staffshouldbeawareoftheconsequencesoftamperingwithenginesettingsandemissioncontrols.

CleanFleetStandard2

EnginesettingsEnginesandemissionscontrolsystemsmustbesettomanufacturers’specifications,particularlyfuelpumpsandinjectiontimings.

Thetableoutlinesbelowpossiblewaysofdemonstratingthatenginesettingsandemissioncontrolsystemsarecheckedandsettomanufacturers’recommendations:


•Descriptionsofsystemormethodsusedtocheckandproperlysetenginesettings(ie.settingscouldtypicallybecheckedaspartofscheduled‘C’service).

•Istheredocumentaryevidencethatengineoperations,includingthecooling,fuelandlubricatingsystemsaswellasanyaftermarketaccessories(iffitted),arekeptasperthemanufacturersrecommendations?

•Evidencethatworkshopormaintenanceprovidersusereferencetables,manualsorwallchartsthatidentifiesthemakeandmodelofvehiclesandtherequiredenginesettingsincludingvalves,injectorpumptimingandemissioncontroldeviceforeach.

•Evidenceoftablesorworkshopmanual.•Arethemanualskeptup-to-date?

•Demonstratepersonnelinvolvedwithmaintenanceintheorganisationareawareofthecontentsofthesetables/manualsandhowtoaccessthem.

•Dothemechanicshaveaccesstorepairandmaintenancetechnicalinformation?

•Istherequiredinformationormanualskeptforeachtypeofvehicleinthefleet?

•Evidencethatthetables/manualsareused.

•Chartsandtechnicalmanualsarecheckedforrelevanceandupdatesonaregularandplannedbasis.

•Evidenceofchartsandmanualsaremaintained.

•Trainingorinstructionprovidedtopersonnelindieselemissionsawareness.

•Evidenceoftraining.

•Areadjustmentsandrepairstoenginesonlyundertakenbypersonshavingsuitablecredentialsandexperiencetocompetentlycompletethesetasks.

•Evidenceofqualifications.

Thetablebelowoutlinespossiblewaysofdemonstratingthatstaffareawareoftheconsequencesoftampering:


•Havingan‘AntiTampering’policy. •Doestheoperatorhaveawrittenpolicyprohibitingunauthorisedmodificationsoradjustments?

•Viewthedocumentedinstruction/‘Anti-Tampering’policy.

•Makingthestaffawareofthe‘AntiTampering’policy. •Havingamemoorinstructionsheet.•MinutesfromaToolboxmeeting.

22

CleanFleetStandard2

Enginesettings

OperatorassessmentDescriptionofEngineSettingsprocedures(EmissionsManagementSystemforStandard2)

DescriptionofAntiTamperingprocedures

23


Evidencethatthevehiclesaresystematicallymaintained.Thiswillbethroughaseriesofworkschedulesrelevanttovariousvehicle and system components.Within the maintenanceschedules,andavailabletothemaintenanceprovider,willbeadescriptionofthetasksfortheinspection,service,repairorreplacementofcomponentsutilisedwithinthevehicle.

TherearesixmainCleanFleetissuesthatcanbeaddressedtomeetthisstandard:

1 Vehicles must be serviced at scheduled intervals basedon manufacturer’s recommendations or the defaultmaintenancescheduleoutlinedbelow.

2 Themaintenanceactionmustbeperformedwithinonemonthofthespecifiedtime,orwithin5000kmor10%ofthespecifieddistance(whicheveristhegreater).

3 System must be able to determine which vehicles arescheduledforwhichtypeofservice.

4 The record keeping system(s) or methods need tomonitorserviceandmaintenanceschedules.

5 Records need to be preserved and be accessible foraudit.

6.Monitoringthatthemaintenanceschedulesandmethodsaremaintainingappropriateemissionsstandards.

CleanFleetStandard3

MaintenanceschedulesandmethodsRegularservicingtosetmaintenanceschedules.

Thetablebelowoutlinespossiblewaysofdemonstratingtheserviceintervals:


•Descriptionofthemaintenancesystemandintervals. •Documentaryevidencethatthevehicleismaintainedinaccordancewithschedules.

Thetablebelowoutlinespossiblewaysofdemonstratingsystemsfordeterminingservicetypes:


•Descriptionsofservicetasksandpre-setintervals(ie.A,B,Cservicesthatspecifydifferentmaintenancelevels).

•Demonstratethatmaintenanceschedulesprovidefor :•Rebuildingorreplacinginjectors.•Checkingandsettinginjectiontiming.•Rebuildingoradjustingfuelpump.•Replacingoil,fuelandairfilters.•Oilchanges.•Inspectionandadjustmentofvalves.•Monitoringofengineperformanceandcondition.

•EvidencethatoutsourcedmaintenancerequiresthatvehiclesbemaintainedinaccordancewithyourEmissionManagementSystem.

•Evidenceofmaintenanceagreementincludingservicetasksandschedules.

Thetablebelowoutlinespossiblewaysofdemonstratingtherecordkeepingsystem(s)ormethodsusedtomonitorserviceandmaintenanceschedules:


•PreservedrecordsdemonstratetheeffectiveoperationoftheEmissionManagementSystemincluding:•Recordsstoredoncomputersystem.•Recordsstoredinfilingcabinets.

•Evidencethatcompliancewithmaintenanceschedulesismonitored.

24

Thetablebelowoutlinespossiblewaysofdemonstratingthatdocumentsarepreservedandareaccessibleforaudits:


•Recordsareabletobeaccessedandreviewed. •Checkthathistoricvehiclemaintenancedataiseasilyretrievable.

The tablebelowoutlinespossiblewaysofdemonstrating that themaintenance schedulesandmethodsaremaintainingappropriateemissionsstandards:


•PeriodicreviewsdemonstratingtheEmissionManagementSystem(EMS)continuestocomplywiththeemissionstandards.Forexample:•VehiclecounttoensureallareincludedintheEMS.•Occasionswherepoorqualityfuelwasidentifiedas

thecauseofasmokyvehicle.•Occasionswhereenginesettingswereidentifiedas

thecauseofasmokyvehicle.•Thenumberofservicesormaintenanceworknot

carriedoutatthescheduledintervals.•ThenumberofemployeestrainedintheEMS.

•Arevehiclecountsundertaken?•Isavisual‘smoketest’anitemonthemaintenance

schedule?Isthesmoketestarecognisedtestsuchasthe’snapidletest’?

•Doestheoperatorconductafuel/oilconsumptionanalysis?

•Isasysteminplacetomonitorwheninjectorsorinjectorpumphavebeenremovedandreplacedandthereasonswhythishasbeendone.

•Aretrainingrecordskeptforallmaintenancestaff?

25

DefaultmaintenanceschedulesforCleanFleetStandard3

The schedules below are to be followed when you are not using the manufacturer’sspecificationsforenginemaintenance.

Maintenanceitems Maintenanceaction Intervalperiod

Oil/Oilfilter Replace 20,000km

Fuelfilter/s Replace 20,000km

Airfilter Inspectandcleanorreplace 20,000km

Valves Inspectandadjust 200,000km

Injectors Rebuildorreplace 600,000km

Fuelpump Rebuildandadjust 800,000km

Injectiontiming Checkandset 400,000km

Schedule1Vehiclesgreaterthan�6tonnesGVMtravellingmorethan80,000km/year

Maintenanceitems Maintenanceaction Intervalperiod(whicheveroccursfirst)

Oil/Oilfilter Replace 15,000km/6months

Fuelfilter/s Replace 15,000km/6months

Airfilter Inspectandcleanorreplace 15,000km/6months

Valves Inspectandadjust 12months



Injectiontiming Checkandset 250,000km

Schedule2Vehiclesgreaterthan�6tonnesGVMtravellinglessthan80,000km/year

26

Schedule3Vehiclesuptoandincluding�6tonnesGVMtravellinganydistance

Maintenanceitems Maintenanceaction Intervalperiod(whicheveroccursfirst)

Oil/Oilfilter Replace 10,000km/3months

Fuelfilter/s Replace 20,000km/6months

Airfilter Inspectandcleanorreplace 10,000km/3months

Valves Inspectandadjust 30,000km/6months



Injectiontiming Checkandset 20,000km/6months

27

CleanFleetStandard3

Maintenanceschedulesandmethods

OperatorassessmentDescriptionofmaintenanceschedulesandprocedures(EmissionsManagementSystemforStandard3)

28


TheEmissionManagementSystemmusthaveamethodofidentifying,recording,assessingandtakingactiononreportedEmission Management System faults from any source(ie.driver,maintenanceprovider,managerorpubliccomplaint)toensurethepromptrepairofthefault.

Participantsmusthaveasystemwherefaultsarereportedandacteduponasquicklyaspossible.

CleanFleetStandard4

FaultidentificationandrepairIdentification,recording,assessmentandactiononemissioncontributingfaults.

Thetablebelowoutlinespossiblewaysofdemonstratingcompliancewithafaultreportingsystem:


•Descriptionofmaintenancesystemormethod.•Evidencethesystemhasamethodorprocedureto

identify,recordandassessthenatureofanemissionrelatedfaultanditsrepair.Examplesoffaultidentificationproceduresinclude:•Asmokecheckofthevehicle.•Procedurestoidentifyexcessivefuel,oil,water

consumptionandenginedeterioration.•Procedurestoidentifythecauseofalossof

vehiclepower.•Drivers’DefectiveVehicleServiceReportform

(DVSR).•Demonstrativeevidencethatatthecompletionof

therepair,recordsshowthenatureoftherepairandverifyproblem(s)causingincreasedemissionshavebeenresolved.

•Isthereaprocedurethatoutlineshowtoidentifyandassessthenatureofanemissionsrelatedfault?

•Isthereaprocedureforrecordingemission-contributingfaults,andforsigningoffthatthevehiclehasbeenrepaired?

•Isthereaprocedurethatoutlinestheuseofthedrivers’DefectiveVehicleReport?

2�

CleanFleetStandard4

Faultidentificationandrepair

OperatorassessmentDescriptionoffaultreportingsystem(EmissionsManagementSystemforStandard4)

30

For further enquiries:

www.rta.nsw.gov.au

1300 364 847

July 2006RTA/Pub. 06.000

This booklet was made with 100% recycled paper.

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