cl=c:..~fd:.. - -s~/0 ll-1 ;~1----=eo~· i &-=--i ... · departments recommendation of award...

CITY OF SANTA FE OTHER METHOD PROCUREMENT CHECKLIST

Contractor Name: _ _,_[12~A.\..L_· J\t.r.=-~/ll....!.:,S~. _Jl::t:..:?:...:.._~=-"'- ------~---Procurement Title; ~M_L....J) c.....L._A.l_~ _ "--____.!._cl1'.........l.:1 Cl=c:..~fd:..__- 0.-..:.........:f 2a,___J4--{XLJ----=-i...;.,..·r -S~/0 /c-1-1 l...L-1 ;~1----=eo~· I &-=--I--/;--"'='-· 8_

I I I

Other Methods: State Price Agreement ~ooperative D Sole Source D Exempt[] Other°-·-··-_____ _

Department Requesting/Staff Member , ~-1-.\--=0J'-'--y;;l-"--_l..-o~' _CiQ...._.,._Q./Jdt.-"_'0-_~~-----------

Procurement Requirements: A procurement file shall be maintained for all contracts, regardless of the method of procurement. The procurement file shall contain the basis on which the award is made, all submitted bids, all evaluation materials, score sheets, quotations and all other documentation related to or prepared in conjunction with evaluation, negotiation, and the award process. The procurement shall contain a written determination from the Requesting Department, signed by the purchasing officer, setting forth the reasoning for tne contract award decision before submitting to the Committees . .

REQU(RED 00.CUMENTS FOR APPROVAL BY PURCHASING* YES N/A ITd-- D [!}-- D w· D [9-- D D cg...-0 [9-D rn--0 m

Approved Procurement Checklist (by Purchasing) Departments Recommendation of Award Memo addressed to Finance

State Price Agreement Cooperative Agreement Sole Source Request and Determination Form Contractors £:<empt Letter Purchasing Officers approval for exempt procurement BAR o (Q.-/ FIR

[9-- D [9-- D [9-- D ~ D [J/ D

Contract, Agreement or Amendment Current Business Registration and CRS numbers on contract or agreement Summary of Contracts and Agreements form Certificate of Insurance \ Other: ~~~,U\/\_c,_°-' ~~Q\_cLd. I ~C.M_(~~"'--~ \ t.-~

__._~~-L~Q;;..=.:..~ lf1 IGF.D1)1'e.~D( I tepatr"'~ Tltle

~ =-=-=~ De~ar\ment R

1ep Signature attesting that all information included

REQUIRED DOCUMENTS FOR OTHER METHOD FILE*

~s,,,-ND/A u:r State Price Agreement [f;J-- D Cooperative Agreement D m--- Sole source Request and Determination f'orm D [[).- Contractors Exempt Letter ~ D Purchasing Officers approval of exempt procurement D ~ Copies of all Sole Source submittals ..

D D

AWARD"' YES N/A

CONTRACT* YES N/A [Q-- D DJ--- D

B ~

Other: ----------------

Fully executed Memo to Committees from the Department with recommendation of award

Other: ---·--~-

Copy of Executed Contract QpptJ>t>U!J )~A~~ Copy of all documentation presented to the Cort1riidtees Finalized Council Committee Minutes Other:

Include all other substantive documents and records of communication that pertain to the procurement and any resulting contract.

Create a separate flle folder which may contain any documents with trade secrets or other competitively sensitive, confidential or proprietary Information.

* 2

Date:

To:

From:

Re:

SANTA FE

Memo

August 23, 2017

Finance Committee and City Council

Randy RandaU, TSF Director W--Amendment #3 to the PSA with TRANE U.S. Inc.

ITEM & ISSUE:

Request for approval of the Amendment #3 to the Professional Services Agreement with TRANE U.S. Inc. for HAVC maintenance and repairs for October 1, 2017 through June 30. 2018.

BACKG_fWUND AND SUMMAB.Y;

Tourism Santa Fe entered into an agreement with TRANE U.S. Inc. on October 13, 2016 to provide maintenance and repairs on the Convention Center's HVAC units. The original contract, PSA #1&0068, was in the amount of $65,777. and terminates on September 30, 2017. A total equipment assessment was done and Amendment #1 was processed to make necessary repairs to equipment In order to maintain a full service contract. for a cost of $33,010.50 plus GRT. Amendment #2 was ta complete system programming for efficiency improvements. Amendment #3 Is for maintenance and repairs for the remainder of the fiscal year, October 1, 2017 through June 30, 2018, under GSA Number 60·350-15· 06287, exp. 8/26/2020, in the amount of $49,332.69 plus GRT.

REQUESTED ACTION:

Approval of Amendment #3 to the Professional Services Agreement with TRANE U.S, Inc. in the amount of $49,332.69 plus GRT. Funding Source: 52102.510310 - funding is available.

201. W. MARCY STREET- SANTA FE, NEW MEXICO 87501 800.984.9984 - WWW.SANTAFE.ORG

State of New Mexico General Services Department

Price Agreement

GSD/PD (Rev.01/11)

Awarded Vendor 0000011132 Trane U.S. Inc. 5501 San Diego Albuquerque, NM 87113

Price Agreement Number: 60-350-15-06287

Payment Tenns: Sec Contract

F.O.B.: See Contract

Telephone No. (SOS) 884-2044 Delivery: Sec Contract

Ship To: New Mexico General Services Department -Facilities Management Division 2542 Cerrillos Road

Procurement Specialist Vanessa LeBla~

Telephone No.: (505) 490-1 35 1 Santa Fe, NM 87502

Invoice: Same as Ship To

For questions regarding this cont ract please contact: Michael Rodri2uez (505) 670- 6483

Title: Facility HVAC Alarm, Signal Systems & Facility Management Systems

Tenn: September 21, 2015 thru April 3, 2020

This P rice Agreement is made subject to the "terms and conditions" shown on the reverse side of this page, and as indicated in this Price Agreement.

Accepted for the State of New Mexico

Now ~asing Agent

Purchasing Division, 1100 St. Francis Drive, PO Box 6850, Santa Fe, NM 87502-6850 (505) 827-0472 VL

Date: 9/21/2015

State of New Mexico General Services Department

Purchasing Division Price Agreement#: 60-350-15-06287

Page-2 Establish a Price Agreement based on GSA Contract #GS-07:F-0248K for Facility HV AC Alarm, Signal Systems & Facility Management Systems.

GSA Term: This Price Agreement may be extended if the GSA Contract is extended, upon approval of all parties.

The Contractor agrees to provide a Utilization Report to the Agreement Administrator in accordance with the following schedule:

Period End September 30 December 31 March 31 June 30

Report Due October 31 January 31 April 30 July31

The periodic report shall include the gross total sales for the period subtotaled by procuring agency name. The report shall be accompanied with a check payable to the State Purchasing Division for an amount equal to three quarters of one percent (0.75%) of the total sales for the period.

State and local government catalogs are not acceptable.

Note: all terms and conditions established in the referenced GSA and by the New Mexico State Purchasing Agent shall prevail.

This agreement is not intended to be used to procure "Open Market" items.

Item Approx. Q.

001

*** I Item Total ***

Unit Article and Description

Facility HVAC Alarm, Signal Systems & Facility Management Systems

Unit Price

CITY OF SANTA FE AMENDMENT No. 3 TO

PROFESSIONAL SERVICES AGREEMENT ITEM#l 6-0983

AMENDMENT No. 3 (the 11Amendment11) to the CITY OF SANTA FE PROFESSIONAL

SERVICES AGREEMENT, dated October 13, 2016 (the "Agreement"), between the City of Santa

Fe (the "City") and Trane U.S. Inc. (the "Contractor"). The date of this Amendment shall be the

date when it is executed by the City and the Contractor, whichever occurs last.

RECITALS

A. Under the terms of the Agreement, Contractor has agreed to provide maintenance

and repairs on the Convention Center HV AC units.

B. Pursuant to Article 18 of the Agreement, and for good and valuable consideration,

the receipt and sufficiency of which are acknowledged by the parties, the City and the Contractor

agree as follows:

1. COMPENSATION

Article 3, paragraph A of the Agreement is amended to increase the amount of

compensation by forty nine thousand three hundred thirty two dollars and sixty nine cents

($49,332.69) plus gross receipts taxes, so that Article 3, paragraph A, reads as follows:

2.

A. The City shall pay to the Contractor in full payment for services rendered, a

sum not to exceed one hundred and fifty one thousand two hundred ninety one

dollars and 10 cents ($151,291.1 O)> plus applicable gross receipts taxes.

TERM

Article 5, of the Agreement is amended so that Article 5, paragraph A reads in its

entirety as follows:

A. This Agreement shall be effeclive when signed by tl1e City and tenninated on June

30, 2018, unless sooner pursuant to Article 6.

3. AGREEMENT fN FULL FORCE.

Except as specifically provided in this Amendment, the A!,,'t'eement remains and

shall :remain in full force and effect, in accordance with its tcnns.

fN WTTNESS WH.EREOF, the parties have executed this Amendment No. 3 to the City of

Santa Fe Professional Services Agreement as of the date signed by the City set forth below.

CITY OF SANT A FE:

JAVIER M. GONZALES, MAYOR

DATE: _ _ ________ _

ATTEST:

YOLr\NDA Y. VIGIL} CITY CLERK

.APPROVED AS TO FORM:

APPROVED:

ADAM K. JOHNSON, FlNANCE DIRECTOR

52102.510310 BUSINESS UNJT/LINE ITEM

CONTRACTOR: TRANE U.S. INC.

NAME&TITLE

DATE: _ _________ _

CRS# 01 -509460-00-0 City of Santa Fe Business Registration #17-00140206

City of Santa Fe Summary of Contracts, Agreements, & Amendments

Sect ion to be completed by department for each contract or cont ract amendm~.O!.

1 FOR: ORIGINAL CONTRACT or CONTRACT AMENDMENT c:..---2 Name of Contractor - ~ANf, l(, 3 ~ v.~Q.n~ ~ 3 Complete information requested

Original Contract Amount: /6_ 171, {Ju

Termination Date: q)3Q} d rt_./ Approved by Council

or by City Manager

Date:

Date:

J{) lk5/J({)

iL .. Bh:rsGRT

r· Inclusive of GRT

Contract is for: r/ y A~ I ~I-, y- ,(.J /} ./.Yl I ·1, .A_) I ________________ '-LJ.J.i ______ !_~~~------------

Amendment# . 3 to the Original Contract# }(f)-CJ9S?3 lncrease/(Decrease) Amount$ --~_,_-_q'--+-1 ...,,3:::.......::32=-..1-f,•....;tu.O.:-...q,__ _ _

CR?~iJJ/g Extend Termination Date to:

Amendment is for:

Approved by Council

or by City Manager Date:

4 History of Contract & Amendments: (option: attach spreadsheet if multiple amendments) ·l.,.Skls GRT

~/ , ; • Inclusive of GRT

Amount$ 33,()J()..j';of original Contract# J(o - (f[6 ~ Termination Date: t;Jj#;/_ ______ _ Reason: ' A rJ. !' '/ -/t).17):'a/,-/tf.ej;,{1({)/i7_/td:e:{L-

Amount$ j t JIJO,t/j amendment# tx.,. . . Termination D~te: Ye::? / Reason: fh;p~(lJf/f)(J./Jg -fo 0 ~ i/)/1.JlJZf/j ~6.tv~

Amount$ amendment# Termination Date: ------Reason:

Amount$ _ _____ amendment# __________ Termination Date: _ _ ___ _

Reason:

Total of Original Contract plus all amendments: $ ____ _ ____________ _

1 of 2

City of Santa Fe Summary of Contracts, Agreements, & Amendments

5 Procurement Method of Original Contract: (complete one of the lines)

RFP# Date: ------------------ ---RFQ .- ----------------- Date: -----------Sole Source Date: ------ -----Other

6 Procure-me-nt-His-to-ry:-/JA--/j-fl- ~- .-? -~---(Jl/l-1(/--- .-:jt,- ,-/((i-:_OOLcJ</ example: (First year of 4 y~ntra~ \.../~

Purchasing Officer Review

Comments or Exceptions: ________________________ _

7 Funding Source: (tl(?_, 9dc , (;/JrJ/,/t{l;c/ k BU/Line Item: t:µJ:%2, ~J?L.Y~

Budget Officer Approval

Comments or Exceptions: ________________________ _

8 Any out-of-the ordinary or unusual issues or concerns:

(Memo may be attached to explain detail.)

9 Staff Contact who completed this form: ~fl/tJu~~(2{Jl/J-t~/,c(J-1(ca$.tfZt7l2(/-Phone # X/0£9 )() 0

1 o Certificate of Insurance attached. (if original Contract)

Submit to City Attorney for review/signature Forward to Finance Director for review/signature Return to originating Department for Committee(s) review or forward to City Manager for review

and approval (depending on dollar level}.

To be recorded by City Clerk:

Contract#

Date of contract Executed (i.e., signed by all parties}:

Note: If further information needs to be included, attach a separate memo.

Comments:

2 of2

ACORd CERTIFICATE OF LIABILITY INSURANCE I DATI: {MM/tJPNYYYl

~ 415/2G17

THIS CERTIFICATE IS ISSUED AS A MATIER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER{S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIACATE HOLDER. IMPORTANT; If the celtlflc:ate holder 18 an ADDITIONAL INSURED, the pollcy(les) must be endorsed; If SUBROGATION IS WAIVED, subject to the tenns and conditions of U1e policy, certain pol!cfes may require an endorsement. A statement on this certificate does not confer rights to the certlflcato holder In lleu ot such endorsement(s).

PRODUCER ~;;::-:~·" Pavel Vaysman MARSH & MCLENNAN COMPANIES ri:ig~:2.1:QJ· (212i 34s.1s2s -, f~ No•: 1166 Avenue of the Americas New Yori( NY 10036 ItrfJ~~S: [email protected] ATTN: 212-345"6000 INSURERISI AFFORDING COVERAGE I NAICd

COMPANY k Nadonal Union Fire lllSUtllnce Company of Plttsbu111h. PA 19445

INSURED . COMPANY S: Traverers lndemnJtyCoof America 25666 Trane U.S. Inc. dba Trane 5501 San Diego Ave NE COMPANY C: Travelers Prope11y Casoaliy Co of Amer 25674 Afbvquerque, NM 87113 United States

COVERAGES CERTIFICATE NUMBER· 441798 REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONOITJON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 1$ SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ·~ lYPE OF INSURANCE •••• ft ·~- POLICY NUMBER I•=~• POUCYEllP UMITS

A X COMME!RCIAL GENERAL UAB1Lm' GL 3630065 4/17/2017 4/17/2018 EAOi OCCURRENCE $7.500,000.00 ,_ 0 CLAIM$-MAOE ~ OCCUR ~"""~"'?.,~~~- , $1,000,000.00 - OWNER'S & CONTRACTOR'S PROT MED EXP IAtw OJ\8 08($Qn\ $10,000.00

>--$7,500,000.00 PfRSONAL & AOV INJURY - $7,500,000.00 ~N'L AGGREGATE UMIT APPLIES PER: GENERAlAGGREGATE

POLICY D ~~ D I.OC PRODUCTS• OOMPIOP AGO $7,500,000.00 ··-· ·-----·

OiHER: s

A AUlOMODILll UABIUTY CA1921932 (AOS) 4/17/2017 4/1712018 ~~~j~ll•IGLE LIMll $5,000,000.00 A "){ A!«AUTO CA1921931 (MA) 4/17/2017 411712018 BOOILY INJURY (Per pet90n) A >-- ALL OWNED - SCHEDULED CA1921930 (YA) 4/17/2017 4/1712018 800ll Y INJURY (Per aa:l~enl) AlJTOS AUTOS - - NON.OWNED r,,,:w.l;,~.~AMAGE - HIREOAUTOS >-- AUTOS

PHYSICAi.. APO - Self Insured s - C

UMBREI.LA UA8 y occuR EACH OCCURRENCE - EXCE$SUA8 CUIIM5-MAOE AGGREGATE .. -OED I I RETEN'l'lONS s

8 WORKERS COMPENSATION TC2HUS.7 434L 10A-17 (AOS) 4/17/2017 4/17/2018 X I ~ff TlJ'r" I 1f:>~H· 8 AND llNPI.OYERS' UASIUTY YIN TC2HUS.743<1L443-17 (MNJ 4/17/2017 4/17/2018 S3.000.000.00 C flNY PROPRIETORIPARTNEM:XECUllVE

~ m.JUIH434l424-17 (AZ, MA, OR. WI) 4/17/2017 4117/2018 E.L. EACH ACCIDENT

C OFACER/Mi.MBEREXCU/OE07 NIA 1WXJUB-74341ASA·17 (OH excess) 4117/2017 4117/2018 $3,000,000.00 (Manda1oly IB NII) E.L. C!SEASE • EAEMPLOYEI

u~~~,~P1:RA110NS be1o,1/ E.l. OtSEASE • POUCY UMIT . Sl:000:000:00

OESCRIPTION CF OPERA110ll'S I LOCATIONS/ VEt<ICIJ;S (ACORD 101, Acld!Uon1l R1maru !chtdul•, may lie ctlacMd If mont ,pa .. la Nquffttdl

Please see pag& 2 for addlllonal infonnation.

CERTIFICATE HOLDER CANCELLATION

City Of Santa Fe SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE P0Box909

200 Lincoln Ave THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN

Santa Fe. NM 87504-0909 ACCORDANCE WITH THE POLICY PROVISIONS.

United States AUTHORIZED R.EPREseHTAmtE

~y~ Marsh USA. Inc. BY: Ke>in G. Tie!Jen

I

© 1988-2014 ACORD CORPORATION. All rights reserved.

ACORD 25 (2014101) The ACORD name and logo ate registered marks of ACORD Requested By:Elalne Varoz

ITEM# j(e-Q1~

CITY OF SANTA FE

PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT is made and entered into by and between the City of Santa

Fe (the "City") and Trane U.S. Inc. (the °Contractor"). The date of this Agreement shall

be the date when it is executed by the City and the Contractor, whichever occurs last.

1. SCOPE OF SERVICES

A. The Contractor shall provide the following HVAC equipment

coverage and services services for the City:

2.

(1) Trane Scheduled Maintenance, Refrigerant Management, Trane Laboratory Analysis, Specified System Repair Coverage, Cooling Contingency Planning, Trane Intelligent Services in accordance with Exhibit "A'' attached hereto and incorporated herein.

STANDARD OF PERFORMANCE; LICENSES

A. The Contractor represents that it possesses the, personnel,

experience and knowledge necessary to perform the services described under this

Agreement.

B. The Contractor agrees to obtain and maintain throughout the term

of this Agreement, all applicable professional and business licenses required by law, for

itself, its employees, agents, representatives and subcontractors.

3. COMPENSATION

A. The City shall pay to the Contractor in full payment for services

rendered, a sum not to exceed sixty five thousand seven hundred and seventy seven

dollars ($65,777.00), plus applicable gross receipts taxes.

B. The Contractor shall be responsible for payment of gross receipts

taxes levied by the State of New Mexico on the sums paid under this Agreement.

C. Payment shall be made upon receipt and approval by the City

detailed statements containing a report of services completed. Compensation shall be

paid only for services actually performed and accepted by the City.

4. APPROPRIATIONS

The terms of this Agreement are contingent upon sufficient appropriations

and authorization being made by the City for the performance of this Agreement. If

sufficient appropriations and authorization are not made by the City, this Agreement shall

terminate upon written notice being given by the City to the Contractor. The City's

decision as to whether sufficient appropriations are available shall be accepted by the

Contractor and shall be final.

5. TERM AND EFFECTIVE DATE

This Agreement shall be effective when signed by the City and terminate on

September 30, 2017, unless sooner pursuant to Article 6 below. There is an option for

an annual renewal for an additional three (3) years. Should either party wish to exercise

this renewal option, written notice shall be given to the other party ninety (90) days before

expiration of this Agreement. Negotiations shall take place and conclude before

termination of this Agreement.

6. TERMINATION

A. This Agreement may be terminated by the City upon 30 days

written notice to the Contractor.

2

( 1) The Contractor shall render a final report of the services

performed up to the date of termination and shall turn over to the City original copies

(electronic and hard copy) of all work product, research or papers prepared under this

Agreement.

(2) Compensation is not based upon hourly rates for services

rendered, therefore the City shall pay the Contractor for the reasonable value of

services satisfactorily performed through the date Contractor receives notice of such

termination, and for which compensation has not already been paid.

7. STATUS OF CONTRACTOR: RESPONSIBILITY FOR PAYMENT OF

EMPLOYEES AND SUBCONTRACTORS

A The Contractor and its agents and employees are independent

contractors performing professional services for the City and are not employees of the

City. The Contractor, and its agents and employees, shall not accrue leave, retirement,

insurance, bonding, use of City vehicles, or any other benefits afforded to employees of

the City as a result of this Agreement.

B. Contractor shall be solely responsible for payment of wages,

salaries and benefits to any and all employees or subcontractors retained by Contractor

in the performance of the services under this Agreement.

C. The Contractor shall comply with City of Santa Fe Minimum Wage,

Article 28-1-SFCC 1987, as well as any subsequent changes to such article throughout

the term of this Agreement.

8. CONFIDENTIALITY

Any confidential information provided to or developed by the Contractor in

3

the performance of this Agreement shall be kept confidential and shall not be made

available to any individual or organization by the Contractor without the prior written

approval of the City.

9. CONFLICT OF INTEREST

The Contractor warrants that it presently has no interest and shall not

acquire any interest, direct or indirect, which would conflict in any manner or degree with

the performance of services required under this Agreement. Contractor further agrees

that in the performance of this Agreement no persons having any such interests shall be

employed.

10. ASSIGNMENT; SUBCONTRACTING

The Contractor shall not assign or transfer any rights, privileges, obligations

or other interest under this Agreement, including any claims for money due, without the

prior written consent of the City. The Contractor shall not subcontract any portion of the

services to be performed under this Agreement without the prior written approval of the

City.

11. RELEASE

The Contractor, upon acceptance of final payment of the amount due under

this Agreement, releases the City, its officers and employees, from all liabilities, claims

and obligations whatsoever arising from or under this Agreement. The Contractor agrees

not to purport to bind the City to any obligation not assumed herein by the City unless the

Contractor has express written authority to do so, and then only within the strict limits of

that authority.

4

12. INSURANCE

A. The Contractor, at its own cost and expense, shall carry and

maintain in full force and effect during the term of this Agreement, comprehensive

general liability insurance covering bodily injury and property damage liability, in a form

and with an insurance company acceptable to the City, with limits of coverage in the

maximum amount which the City could be held liable under the New Mexico Tort

Claims Act for each person injured and for each accident resulting in damage to

property. Such insurance shall provide that the City is named as an additional insured

and that the City is notified no less than 30 days in advance of cancellation for any

reason. The Contractor shall furnish the City with a copy of a Certificate of Insurance or

other evidence of Contractor's compliance with the provisions of this section as a

condition prior to performing services under this Agreement.

B. Contractor shall also obtain and maintain Workers' Compensation

insurance, required by law, to provide coverage for Contractor's employees throughout

the term of this Agreement. Contractor shall provide the City with evidence of its

compliance with such requirement.

C. Contractor shall maintain professional liability insurance throughout

the term of this Agreement providing a minimum coverage in the amount required under

the New Mexico Tort Claims Act. The Contractor shall furnish the City with proof of

insurance of Contractor's compliance with the provisions of this section as a condition

prior to performing services under this Agreement.

13. INDEMNIFICATION

The Contractor shall indemnify, hold harmless and defend the City from all

5

losses, damages, claims or judgments, including payments of all attorneys' fees and

costs on account of any suit, judgment, execution, claim, action or demand whatsoever

arising from Contractor's performance under this Agreement as well as the performance

of Contractor's employees, agents, representatives and subcontractors.

14. NEW MEXICO TORT CLAIMS ACT

Any liability incurred by the City of Santa Fe in connection with this

Agreement is subject to the immunities and limitations of the New Mexico Tort Claims Act,

Section 41-4-1, et. seq. NMSA 1978, as amended. The City and its "public employees" as

defined in the New Mexico Tort Claims Act, do not waive sovereign immunity, do not

waive any defense and do not waive any limitation of liability pursuant to law. No provision

in this Agreement modifies or waives any provision of the New Mexico Tort Claims Act.

15. THIRD PARTY BENEFICIARIES

By entering into this Agreement, the parties do not intend to create any

right, title or interest in or for the benefit of any person other than the City and the

Contractor. No person shall claim any right, title or interest under this Agreement or seek

to enforce this Agreement as a third party beneficiary of this Agreement.

16. RECORDS AND AUDIT

The Contractor shall maintain, throughout the term of this Agreement and

for a period of three years thereafter, detailed records that indicate the date, time and

nature of services rendered. These records shall be subject to inspection by the City, the

Department of Finance and Administration, and the State Auditor. The City shall have the

right to audit the billing both before and after payment. Payment under this Agreement

shall not foreclose the right of the City to recover excessive or illegal payments.

6

17. APPLICABLE LAW: CHOICE OF LAW; VENUE

Contractor shall abide by all applicable federal and state laws and

regulations, and all ordinances, rules and regulations of the City of Santa Fe. In any

action, suit or legal dispute arising from this Agreement, the Contractor agrees that the

laws of the State of New Mexico shall govern. The parties agree that any action or suit

arising from this Agreement shall be commenced in a federal or state court of

competent jurisdiction in New Mexico. Any action or suit commenced in the courts of

the State of New Mexico shall be brought in the First Judicial District Court.

18. AMENDMENT

This Agreement shall not be altered, changed or modified except by an

amendment in writing executed by the parties hereto.

19. SCOPE OF AGREEMENT

This Agreement incorporates all the agreements, covenants, and

understandings between the parties hereto concerning the services to be performed

hereunder, and all such agreements, covenants and understandings have been merged

into this Agreement. This Agreement expresses the entire Agreement and understanding

between the parties with respect to said services. No prior agreement or understanding,

verbal or otherwise, of the parties or their agents shall be valid or enforceable unless

embodied in this Agreement.

20. NON-DISCRIMINATION

During the term of this Agreement. Contractor shall not discriminate

against any employee or applicant for an employment position to be used in the

performance of services by Contractor hereunder, on the basis of ethnicity, race, age,

7

religion, creed, color, national origin, ancestry, sex, gender, sexual orientation, physical

or mental disability, medical condition, or citizenship status.

21. SEVERABILITY

In case any one or more of the provisions contained in this Agreement or

any application thereof shall be invalid, illegal or unenforceable in any respect, the

validity, legality, and enforceability of the remaining provisions contained herein and any

other application thereof shall not in any way be affected or impaired thereby.

22. NOTICES

Any notices required to be given under this Agreement shall be in writing

and served by personal delivery or by mail, postage prepaid, to the parties at the

following addresses:

City of Santa Fe: Convention & Visitors Bureau ATTN: Randy Randall, Executive Director Santa Fe, NM 87504

Contractor: Trane U.S. Inc. bda Trane ATTN: Pete Hugenroth 5501 San Diego Ave. NE Albuquerque, NM 87113

IN WITNESS WHEREOF, the parties have executed this Agreement on the date

set forth below.

CITY OF SANTA FE:

~~ ~ fl< JAVI I\A.GONZALES, . ff A YOR

DATE: £ 61~ <=ii Ip

8

CONTRACTOR: Trane U.S. Inc. dba Trane

~~~~ Karen M. Campbell, Contract Manager DATE: 11/3/2016

CRS# ,Of ·-6CfJ-'-/u/J:· CK? ··O City of Santa Fe Business Registration# J[J-00140~d.o

ATTEST:

APPROVED AS TO FORM:

APPROVED:

dt k!~ /IJ·,!./·lf{p ~ FINANCE DIRECTOR

PSAfTrane HVAC 52102.510310

9

fTE~1 #

CITY OF SANTA FE AMENDMENT No. I TO


AMENDMENT No. 1 (the 11Arnendment"} to the CITY OF SANTA FE PROFESSIONAL


Fe (the "City") and Trane U.S. Inc. (the "Contractor"). The date of this Amendment shall be the


RECITALS

A. Under the tenns of the Agreement, Contractor has agreed to provide maintenance



the receipt and sufficiency of which are acknowledged by the parties, the City and the Contractor

agree as follows:

1. SCOPE OF SERVICES

Article 1, paragra,Ph A, is amended to add additional services, so that article 1,

paragraph A, subparagraph (2) reads as follows:

(2) Existing necessary repairs on the HV AC units in accordance with "Exhibit

B" attached hereto and incorporated herein.

2. COMPENSATION

Article 3, of the Agreement is amended to increase the amount of compensation by

thirty three thousand ten dollars and fifty cents ($33t010.50) plus gross receipts taxes, so that

Article 3, paragraph A, reads as follows:


sum not to exceed ninety eight thousand seven hundred and eighty seven dollars and fifty

cents ($98,787.50), plus applicable gross receipts taxes.

3. AGREEMENT IN FULL FORCE.

Except as specifically provided in this Amendment, the Agreement remains and

shall remain in full force and effect, in accordance with its tenns.

IN WllNESS WHEREOF, the parties have executed this Amendment No. l to the City of

Santa Fe Professional Services Agreement as of the date signed by the City set forth below.

CITY OF SANT A FE:

DATE: ___ ~__,.1,A...;...1, .... /-=1.Pc..:.l..,c.Z----

ATTEST:

APPROVED:

ITLE

DATE: 1 /z 3h~ r '

CRS# 01-509460-00-0 City of Santa Fe Business Registration # 16-00140206

Cl1Y OF SANTA FE AMENDMENT No. 2 TO


AMEND~ No. 2 (the "Amendment") to the CITY OF SANT A FE PROFESSIONAL


Fe (the 11City11) and Trane U.S. Inc. (the 11Contractor11

). The date of this Amendment shall be the


RECITALS

A. Under the tenns of the Agreement, Contractor has agreed to provide maintenance



the receipt and sufficiency of which are aclmowledged by the parties, the City and the Contractor

agree as follows:

I. SCOPE OF SERVICES

Article 1, paragraph A, is amended to add additional services, so that Article 1,

paragraph A, subparagraph {3) reads as follows:

(3) Programming to: increase energy efficiency by implementing a discharge air

temperature reset strategy on AHU-01 and RTU -01, 02, 03, and 04; implement an improved hot

water system enable strategy; and implement a hot water system temperature set~point reset based

on building demand.

2. CONIPENSA TION

Article 3, Article A of the Agreement is amended to increase the amount of

compensation by three thousand one hundred seventy dollars and ninety one cents ($3,170.91) plus

gross receipts taxes, so that Alticle 3, paragraph A, reads as follows:


sum not to exceed one hundred and one thousand rti.ne hundred fifty eight dollars and fotty one

cents ($10 I )958.4 l), plus applicable gross receipts taxes.

3. AGREEMENT 1N FULL FORCE.

Except as specifically provided in this Amendment, the Agreement remains and

shall remain in full force and effect. in accordance with its tenns.

IN WITNESS W:FIEREOF, the parties have e;icecuted this Amendment No. 2 to the City of

Santa Fe Professio11.al Services Agreement as of the date signed by the City set forth below.

CITY OF SANTA FE:

BRIAN K. SNYDER, CITY MANGER

DATE: -----------

ATl'EST:

YOLANDA Y. VIGIL, CUY CLERK

APPROVED AS TO FORM:

// I 011 g/1· KELLEY A. BRENNAN, CITY A TTOR1'1EY

APPROVED:

ADAM K. JOHNSON, FINANCE DJRECTOR

52102.5103 JO BUSINESS UNIT/LINE ITEM

CONTRACTOR: TRANE U.S. INC.

NAME&TITLE

DATE: _________ _

CRS#O l-509460-00-0 City of Santa Fe Business Registration #l 7-00140206

cl=c:..~fd:.. - -s~/0 ll-1 ;~1----=eo~· i &-=--i ... · departments recommendation of award...

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