Claytor Lake Sailing Association

2014 Annual Meeting

Treasurer’s Report

BalancesJanuary 1, 2013 1,372.97$

December 27, 2013 2,429.66$

IncomeDeposits (membership dues; merchandise; donations) 2,353.00$

Expenses6/4/2013 State Farm Fire and Casualty Company 99.00$

6/24/2013 State Farm Fire and Casualty Company 75.00$ 9/29/2013 Prestige Flag (burgies) 616.12$ 9/29/2013 Dick's Sporting Goods (hardware for burgies) 52.65$ 9/29/2013 Pulaski County Treasurer 101.99$ 12/2/2013 Montgomery County Treasurer 2.55$

2/8/2013 New River Engraving 299.00$ 1,246.31$

Insurance 174.00$ Taxes 104.54$ Merchandise 668.77$ Awards 299.00$

1,246.31$

Treasurer’s Report OptisMay 3, 2013 thru Donations* $1,000.00February 20, 2014January 31, 2014 Check to the Zedakers 1,000.00$

*A special thank you to Draper Aden Associates for their $500 donation for advertising

Commodores Report Meeting with CLSA/CLSP

• Parking Pass for slip renters• Slip for club boat• VTSC involvement• RUSC?

Commodores Report Club Boat

• Will reside in ZZzz’s spot for now

• Online reservation system• First Aid Kit• New bottom paint• New traveler system• Check out procedure to

include VA Safe Boating Class, Sailing 101, and skills demonstration

Commodores Report Sailing 101

• Last year was a success!• Commit to teach • Times/Days Change?• Need more instructors

Commodores Report Youth Sailing

• Taught out first class last year!!

• Commit to teach one, hopefully two this year

• Park will not be able to provide instructors

• Request for CLSA members to assist

• Need two boats per session

Commodores Report Lake Festival

• CLSA will participate (June 14)

• Boat rides or no boat rides?• Regatta on Lake Day

instead of boat rides?

Commodores Report Friends Organization

• Park is interested in setting up a Friends of Claytor Lake organization

• Commodore will represent CLSA for now

• Join umbrella organization or have a CLSA Friends?

Commodores Report Green Boating Center

• Park is installing boat racks• Park desires more VTSC

involvement• Possible RUSC

involvement?

Commodores Report Proposed Charter Changes

Commodore – Shall be an elected position. Nominations for Commodore shall be sent to the Vice-Commodore/Secretary at least 1 day prior to the Annual Meeting or provided at the meeting. Should a Commodore not be nominated, or elected and unable to serve for part or all of the year, the Commodore will be the previous year’s Claytor Lake Cup winner. Vice Commodore/secretary – Shall be the immediate past Commodore Executive Director/Treasurer – Shall be appointed by the Board of Directors to serve a minimum three-year term. Race Committee Chair – Shall be the winner of the previous year's Claytor Cup. Cruising Captain –Shall be appointed by the Commodore Member-at-Large – Shall be elected by the Members.

Section 1 – COMMODORE The Commodore shall provide the direction for the CLSA and preside at all meetings of the CLSA and shall perform all other duties required of him/her by this Constitution and By-Laws. He/she will serve for one year following election or appointment at the Annual Meeting.

The Commodore shall be ex-officio a member of all committees. The Commodore will be the official spokesperson for the club The Commodore shall use proper discretion in making decisions when it is not practical

to consult with the CLSA Membership.

Commodores Report Proposed Charter Changes

Section 3 – EXECUTIVE DIRECTOR/TREASURER The Executive Director/Treasurer shall:

Serve as member ex-officio and have general supervision of the financial affairs of the CLSA. He/she shall collect all monies payable to the CLSA and pay all bills contracted by the CLSA and all other expenses of the CLSA. All bills and expenses so paid shall, as required by the Treasurer, be certified as correct by any committee which has contracted for any such expense by virtue of an appropriation of club membership. The Executive Director/Treasurer shall have the custody of the cash funds, notes, and bonds. Checks shall only be drawn on regular blanks bound in book form with a stub upon which shall be retained a copy of said checks. Except as aforesaid, or by express authorization by the CLSA Officers, the Executive Director shall not make or endorse any checks, drafts, or notes, or draw, accept or endorse any drafts or bills of exchange.

Purchase supplies, equipment, trophies, etc. for club activities and be in-charge of CLSA owned boat/equipment maintenance and can appoint assistants to cover these duties.

Shall have the custody of agreements and evidence of property belonging to the CLSA and all other business papers.

Keep or cause to be kept a regular set of books containing the accounts of the CLSA showing all monies received and disbursed. The Executive Director shall keep a separate account as Treasurer of the CLSA, and shall deposit in the name of the CLSA in such bank or banks, all monies of the CLSA, which shall not be drawn out except for the use of said CLSA. Said books and accounts of the CLSA shall be open at all times to the inspection of the CLSA members.

The Executive Director shall prepare an annual account of expenditures and receipts for the year to date to be laid before the CLSA at its Annual Meeting and at other times when requested to do so by the CLSA Officers.

A Executive Director who becomes mentally incompetent or goes bankrupt shall be removed from office by the other CLSA Officers, who will immediately make arrangements to revoke his/her signing privileges. If the Executive Director resigns within the 3-year appointment, the Board of Directors will appoint a replacement.

Commodores Report Proposed Charter Changes

• Make Commodore a 3 year term

• Change ED/T to T• Transfer ED duties to

Commodore• Make VC an elected

position

Elections

• Race Committee Chair – Claytor Lake Cup winner

• Nominations for Commodore

• Approved ED/Treasurer selection

• Nominations for Member-at-large

• Volunteers for Social Director(s), Cruising Captain, and Quatermaster

Cruising Trip Discussion

• Where?• When?• Who?• Format?

Song

• Hit it Matt!

Anything Else?

Thanks!

2014 Annual Meeting