CLATSOP COUNTY PLANNING COMMISSION REGULAR MEETING AGENDA

GoTo Meeting

Tuesday, January 12, 2021 at 10:00 AM

GO TO MEETING

CALL MEETING TO ORDER

ROLL CALL

Annual election of chair and vice-chair.

ADOPT AGENDA

BUSINESS FROM THE PUBLIC: This is an opportunity for anyone to give a brief presentation about any land use planning issue or county concern that is not on the agenda.

MINUTES:

1. Minutes of the December 8, 2020, regular meeting.

COMPREHENSIVE PLAN UPDATE

SPECIAL PROJECTS UPDATE (verbal updates provided at meeting, unless otherwise noted.)

2. Update on special projects involving Community Development staff.

PROJECT STATUS REPORT

3. Monthly update on projects reviewed by the Planning Commission.

OTHER BUSINESS

4. Discussion item to identify and prioritize top five work session topics for 2021.

ADJOURN

NOTE TO PLANNING COMMISSION MEMBERS: Please contact the Community Development Department (503-325-8611) if you are unable to attend this meeting.

During the COVID-19 pandemic, the Clatsop County Planning Commission remains committed to broad community engagement and transparency of government. To provide an opportunity for public testimony while physical distancing guidelines are in effect, the Commission will host virtual meetings on GoTo Meeting.

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Those wishing to provide testimony on public hearings or provide oral communication at the designated time must register in advance by calling 503-325-8611 or emailing

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ghenrikson@co.clatsop.or.us. You will be notified when your three-minute presentation is scheduled. Comments may also be submitted via email to ghenrikson@co.clatsop.or.us to be read at the meeting.

This meeting is accessible to persons with disabilities or wish to attend but do not have computer access or cell phone access. Please call 325-1000 if you require special accommodations at least 48 hours prior to the meeting in order to participate.

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1

Minutes of December 8, 2020 1

Clatsop County Planning Commission Regular Session 2

Online Meeting 3

4 The regular meeting was called to order at 10:09 a.m. by Chair Francis. 5 6 Commissioners Present Commissioners Absent Staff Present 7

Bruce Francis Nadia Gardner - Excused Gail Henrikson 8 Myrna Patrick Clancie Adams 9 Robert Stricklin Julia Decker 10 Christopher Farrar 11 John Orr 12 Lam Quang 10:40 a.m. 13

14 Adopt Agenda: 15 Commissioner Stricklin moved and Commissioner Patrick seconded to adopt the agenda as presented. Motion 16 passed unanimously. 17 18 Minutes: 19 Commissioner Patrick moved and Commissioner Farrar seconded to adopt the November 10, 2020 Regular 20 Meeting Minutes as presented. Motion passed with Commission Stricklin abstaining. 21 22 Business from the Public: 23 There was no business from the public. 24 25 Comprehensive Plan Update-Goal 2 Draft: 26 Julia Decker, Community Development Manager, summarized written comments submitted by Commissioner 27 Gardner. The following items were discussed: 28

What language should be included regarding Additional Dwelling Units (ADU’s)? 29

Inclusion of the term citizen as opposed to the term community. 30

Availability and use of the original paper Zoning Map and the process to have a digitized copy available. 31

Inclusion of a periodic Comprehensive Plan review requirement policy, including a set timeline. 32 33 Gail Henrikson, Community Development Director, advised this is an original draft version and that today’s 34 comments will be incorporated into the next draft. A second draft will be provided for public comment and will 35 be presented to the Planning Commission for additional review and comment upon completion. 36 37 Special Projects Update: 38 Gail Henrikson, Community Development Director: 39

Short Term Rentals. A workshop has been scheduled with the Board of Commissioners for February 24, 40 2021. 41

Strategic Plan. A second work session was held by the Board of Commissioners on December 1, 2020. The 42 plan will be addressed by the Board at the December 9, 2020 meeting and will go to the newly elected Board 43 of Commissioners in January for final approval. 44 TGM Grant. This project is moving forward slowly. The Intergovernmental Agreement has been signed and 45 public meetings will begin in January. 46

Code Consolidation. The second reading is scheduled for the December 9, 2020 Board of Commissioners 47 meeting. The document has been reviewed by county counsel and may be ready for implementation in 48 January 2021. 49

Resiliency Project. RFQ’s have been requested for a North Coast Business Park feasibility study and Public 50 Works Facilities Needs study. Staff will be meeting on Friday, December 11, 2020 to choose a consultant to 51 go forward with the Public Works Facilities Needs study. 52

Page 3Agenda Item # 1.

2

Ms. Henrikson demonstrated where to find information on the above-mentioned projects on the county 1 website. 2 3 Julia Decker, Community Development Manager, advised that permits for demolition and grading have been 4 issued for the Arch Cape Deli project and the development permits, building permits and vesting documents are 5 currently under review. 6 7 Gail Henrikson, Community Development Director, provided an updated status for the Meteorological Tower 8 CUP, approved by the Planning Commission earlier this year. The applicant has submitted development and 9 building permits that are currently under review. 10 11 Other Business: 12 Chair Francis informed the Commission that he is retiring and planning to move to Texas in January 2021 13 concluding his 30 years of service to the Clatsop County Planning Commission. The January 2021 meeting will 14 include elections to appoint a new Chair and Vice Chair and he will be available for that meeting. 15 16 As there was no further business or discussion, Chair Francis adjourned the meeting at 11:08 a.m. 17 18 Respectfully Submitted, 19 20 21 _____________________________________________ 22 Bruce Francis 23 Chairperson - Planning Commission 24

Page 4Agenda Item # 1.

Clatsop County Community Development – Planning

800 Exchange St., Suite 100 Astoria, OR 97103

(503) 325-8611 phone (503) 338-3606 fax

www.co.clatsop.or.us

TO: Clatsop County Planning Commission Members FROM: Gail Henrikson, Community Development Director DATE: Januay 12, 2021 RE: SPECIAL PROJECT STATUS UPDATES NOTE: New updates highlighted in yellow. Clatsop Plains Elk

• The Declaration of Cooperation is tentatively scheduled for Board of Commissioner review at a work session scheduled for January 5, 2021. Final review and approval of the Declaration of Cooperation is tentatively scheduled for the January 27, 2021, Board of Commissioners meeting.

Short-Term Rentals

• Upcoming meeting dates: o February 24, 2021: Clatsop County Board of Commissioners work session

Strategic Plan

• Focus area groups have been meeting to identify and preliminarily prioritize issues to recommend to the Board of Commissioners. The focus groups consist of:

o Infrastructure (Commissioner Thompson) o Economic Development (Commissioner Kujala) o Environmental Quality (Commissioner Wev) o Social Services (Commissioner Nebeker) o Governance (Commissioner Sullivan)

• A Board work session for the strategic plan was held on Tuesday, November 10

• A second work session was held on December 1, 2020. TGM Grant (2019) – Tsunami Evacuation Facilities Improvement Plan

• Consultant selected – July 2020

• Final Intergovernmental Agreement (IGA) in process of being signed by the County Manager

• Notice to Proceed issued December 9, 2020

• Kick-Off meeting scheduled for January 7, 2021 Childcare Code Barriers Project (DLCD)

• The purpose of the project is to identify barriers to residential and commercial childcare facilities in the development codes of selected local jurisdictions in Oregon

• Clatsop County is the only county selected, other jurisdictions are all incorporated cities

• MOU signed May 2020

Page 5Agenda Item # 2.

Special Projects Status Report January 12, 2021 Page 2

For project information and updates, visit us on the web! www.co.clatsop.or.us/landuse/page/comprehensive-plan-update

www.facebook.com/ClatsopCD

• DLCD in process of reviewing county codes to identify areas where county code is not coordinated with ORS; final evaluation from DLCD due August/September 2020

• County to prepare any needed code amendments after that

• Project to be completed in January 2021 Code Consolidation and Modernization

• First Reading scheduled for November 4, 2020, BOC meeting

• Second Reading scheduled for December 9, 2020, BOC meeting

• Approved on December 9, 2020. Ordinance takes effect January 8, 2021. The consolidated Land and Water Development and Use Code (LAWDUC) and a citation cross-reference can be found here.

Resiliency Project

• BOC Work Session held October 6, 2020, 12:00 PM. Consensus to continue due diligence for sort yard purchase.

• RFQs for North Coast Business Park feasibility study and Public Works Facilities Needs study issued.

• McKenzie chosen as consulting firm to conduct the North Coast Business Park feasibility study. Consultant interviews for the Public Works Facilities Needs study to be interviewed by staff on January 6, 2021.

COVID-19 Housing Recommendations

• Recommendations made by the Planning Commission on July 14, 2020

• Recommendations presented to the Board of Commissioners at a work session on August 12, 2020

• No action was taken or direction provided by the Board regarding the recommendations.

• The County Manager stated that staff would meet to determine next steps and schedule the item for another Board work session.

• Community Development staff met with the County Manager and Assistant County Manager on August 24 to discuss next steps in the process. The next step would be to schedule a joint session with the Board of Commissioners and the Planning Commission. However, based upon the Board’s on-going work to develop the strategic plan, and the work to be completed in the five focus areas, the earliest this joint session might occur would be October 2020.

Page 6Agenda Item # 2.

Page 7Agenda Item # 3.

PROJECT STATUS REPORT – JANUARY 2021 PERMIT # PROJECT

NAME LOCATION DESCRIPTION PC

MEETING DATE

PC DECISION

BOC MEETING

DATES

BOC DECISION

STATUS EXPIRATION DATE*

20170352 Arch Cape

Deli

T4N, R10W, Section

30BB, Tax Lots 00601 and 00605,

79330

Hwy 101

Conditional use permit to construct

and operate a restaurant/grocery store/flex space with a manager’s

living quarters

11-14-17

APPROVED WITH

CONDITIONS 7-0

N/A N/A

Demolition and grading

permits approved;

property line adjustment approved;

development and building

permits under review

N/A

20190305 McVay Livery

T8N, R06W, SEC. 36CA,

TL00300 49215

HIGHWAY 30

Conditional use request to change

the use of an existing walk-

up/drive-through eating and drinking establishment to a

mixed-use residential and

commercial establishment.

7-26-19

8-13-19

CONTINUED TO

8-13-19 MEETING

APPROVED

WITH CONDITIONS

6-0

N/A N/A

Site plan approved. Building

permits not yet applied for. Building for sale; recent

damage from auto collision

8-25-21

20190512 20190513

Benesch / Horton

Trucking

34850 HIGHWAY

101 BUSINESS

T8N, R09,

SEC. 30AC,

TL02101

Similar use request to determine “commercial

trucking” use is similar to other

uses in the Type II conditional use category in the

RCC zone

12-10-19

APPROVED WITH

CONDITIONS 4-0

1-8-20 AFFIRM PC DECISION

Under construction

1-8-22

Page 8Agenda Item # 3.

PROJECT STATUS REPORT – JANUARY 2021 PERMIT # PROJECT

NAME LOCATION DESCRIPTION PC

MEETING DATE

PC DECISION

BOC MEETING

DATES

BOC DECISION

STATUS EXPIRATION DATE*

20-000031

Kinney Watchman Quarters

42852 OLD HIGHWAY

30

T8N, R07W,

SEC. 20B, TL02100

Conditional use request to

establish a night watchman’s

dwelling, accessory to an

existing mixed-use construction /

excavation equipment storage and trucking yard.

3-10-20

APPROVED WITH

CONDITIONS 5-0

N/A N/A

Building permit issued

6-24-20

3-10-22

20-000088

Code Consolidation

N/A

Consolidation of the Land and

Water Development and

Use Ordinance and the Clatsop

County Standards Document

6-9-20 APPROVED

8-4-20 (WORK

SESSION)

11-4-20 1st Reading

Under review

by County Counsel

N/A

20-000568

WPD Meteoro-

logical Tower

T8N, R06W, TL3100

Construct 196-foot-tall test

meteorological tower

10-13-20

APPROVED WITH

CONDITIONS 7-0

N/A N/A

Site plan and development

permit approved; building

permits under review

10-13-22

*Expiration date for projects that are not completed or substantially completed

Page 9Agenda Item # 3.

Clatsop County Community Development – Planning

800 Exchange St., Suite 100 Astoria, OR 97103

(503) 325-8611 phone (503) 338-3606 fax

www.co.clatsop.or.us

TO: Clatsop County Planning Commission Members

FROM: Gail Henrikson, AICP, Community Development Director

DATE: January 12, 2021

RE: 2021 WORK SESSION TOPICS

At the February 12, 2019, Planning Commission meeting, an interest was expressed by some

members to hold meetings every month, even if no applications are to be considered for review.

Per Article VI, Section 3, of the adopted Planning Commission bylaws, the “Planning Commission

may hold work sessions if adequate notice can be given to the public and all interested parties.

Work sessions are meetings between the Planning Commission and staff rather than public

hearings and the public may attend.” A prioritized list was approved by the Planning Commission in

April 2020 (Exhibit A).

Per the adopted bylaws, the objective of the Planning Commission is to “make recommendations to

the Board of Clatsop County Commissioners on the Comprehensive Plan and its implementing

ordinances.” In order to ensure that staff will have adequate time to provide notice to the public

and all interested parties, the Commission must identify those land-use-related topics it would like

to discuss during work sessions. Staff requested input from the Commission members and received

the following suggested topics:

• Comprehensive Plan Updates (at each meeting) and timely topic discussions (when time

allows at regular meetings) – ON-GOING

• Affordable Housing - Review the Study and consider recommendations to the CC as it

relates to the Comp Plan – RECOMMENDATIONS FORWARD TO THE BOARD OF

COMMISSIONERS ON JULY 14, 2020, AND REVIEWD BY THE BOARD ON AUGUST 12,

2020.

• Transportation - How might we update the Comp Plan to reduce and prevent worsening

traffic, especially encouraging alternative transportation (bike, walk, bus)?

• Parks & Natural Areas - Why are they important? Do we need more and how do we figure

out where? How do we pay for stewardship of current and future county park and natural

area lands?

• Wildlife corridors, specifically if we could get a coalition together to help elk safely cross

Highway 101 in Warrenton/Clatsop Plains. Explore an over/underpass. Lights triggered by

collared animals are another option.

• Review Clatsop Vision 2030, including: • Economy & Jobs

Page 10Agenda Item # 4.

2021 PLANNING COMMISSION WORK SESSION TOPICS JANUARY 12, 2021 PAGE 2

• Arts, Culture & History • Education & Learning • Health, Safety & Resilience • Community Development • Environment • Natural Resources & Recreation

• Core Community Values, including:

• Natural Setting

• History, Arts and Culture

• Aquatic Environment

• Quality of Life

• Community Atmosphere

• Caring People

• Living Wage Jobs

• Excellent Education

• Accessible Health Care

• Safe Communities

• Recreational Opportunities

• Civic Spirit

• Good Planning

• Potential Strategies to Achieve our Vision, including:

• Economy and jobs

• Arts, culture and history

• Health, safety and resilience

• Education and learning

• Environment, natural resources and recreation

• Community development and planning

• Twelve Big Myths of Growth from Better, Not Bigger by Eben Fodor

• “Shifting sands community” (i.e., one rapidly undergoing substantial changes in

demographics and real estate values

• Developing and sustaining a healthy community:

• Tolerance

• Territorial Assets

• Talent

• Establish a funding mechanism:

• Appropriate a minimum of 2% of the certified real property tax revenues to a fund

known as the open space, natural resources, cultural resources and scenic views

preservation fund.

• Scenery protection

• Protect local distinctiveness

• Restore salmon and steelhead runs

• Increase populations of sensitive, threatened and endangered species.

Page 11Agenda Item # 4.

2021 PLANNING COMMISSION WORK SESSION TOPICS JANUARY 12, 2021 PAGE 3

• Freedom from fear of prejudiced-based physical or economic injury.

• Increase cross-cultural social interaction.

• Avoid suburban sprawl in rural areas.

• Eliminate hunger and homelessness in county.

• Equalize economic opportunities of women.

• Increase economic security of households in county.

• Increase survival rate of businesses in county.

• Improve quality and quantity of timber in county.

• Increase percentage of residents with access to affordable public transit, when and where

they need to go.

• Reduce existing public debt, and create no new public debt (save first, then pay cash for new

projects).

• Leave tourists with a favorable impression of our natural beauty and friendliness.

• Reduce drug-related crime.

• Eliminate HIV infections in county.

• Teenager satisfaction with recreational opportunities in county.

• Increase residents' satisfaction with:

• law enforcement and the legal system.

• public roads maintenance

• local press

• Number of reported crimes against persons and property.

• Successful prosecution of crimes against persons and property.

• Provide better care of our public recreation areas, including protection of Sunset Beach

from development, and improvement of windsurfing facilities on Young's Bay.

• Increase opportunities for, and community acceptance of, participation by the

developmentally challenged in mainstream recreational, entertainment and cultural

activities.

• Improve procedures of publicly funded organizations for encouraging and utilizing

internally and externally generated criticisms.

• Follow up on recommendations from the citizen involvement committee planning process

carried out in 1993, including review of:

• Citizen Involvement

• Land Use Planning

• Agricultural Lands

• Forest Lands

• Open Spaces, Scenic and Historic Areas, and Natural Resources

• Air, Water and Land Resources Quality

• Areas Subject to Natural Disasters and Hazards

• Recreational Needs

• Economic Development

Page 12Agenda Item # 4.

2021 PLANNING COMMISSION WORK SESSION TOPICS JANUARY 12, 2021 PAGE 4

• Housing

• Public Facilities and Services

• Transportation

• Energy Conservation (see also Transportation)

• Urbanization

• Willamette River Greenway

• Coastal greenway - protect natural dune/swale pattern - retain wetland habitats

• Estuarine Resources

• Coastal Shorelands

• Beaches and Dunes

• Ocean Resources

• Identify important wildlife corridors

• Disclose all records regarding strings attached to grants from any public or private entity to

the county

RECOMMENDED ACTION Review the list of topics identified in 2019. Determine what topics, if any, should be removed or

added to the list.

Develop a list of its top five topics in order to provide staff with the ability to provide public notice

and schedule work sessions during months when there is no regular business for the Commission

to consider.

Page 13Agenda Item # 4.

EXHIBIT A April 2019 Prioritized Work Session Topics

Page 14Agenda Item # 4.

Clatsop County Community Development – Planning

For project information and updates, visit us on the web! www.co.clatsop.or.us/landuse/page/comprehensive-plan-update | www.facebook.com/ClatsopCD

800 Exchange St., Suite 100 Astoria, OR 97103

(503) 325-8611 phone (503) 338-3606 fax

www.co.clatsop.or.us

Future Planning Commission Work Topics April 2019

TOPIC PRIORITY Comprehensive Plan Updates 5 Affordable Housing 1 Reducing Public Debt 4 Transportation 2 Parks and Natural Areas 6 Wildlife Corridors 7 Timberlands 8 Water Resource 9 Economic Deveopment 3 Climate Change 10 Planning and Homelessness 11 Limits on Desirability of Continued Growth 12 Negative Impacts on Clatsop County in the Next 30 Years 13

Page 15Agenda Item # 4.