Classification & Classification & Compensation StudyCompensation Study

2007-20082007-2008

Outside firm Outside firm (BCC)(BCC) was hired to perform: was hired to perform:

Classification StudyClassification Study

Internal EquityInternal EquityPay equity compliancePay equity complianceStudy of JobsStudy of JobsEvaluation of JobsEvaluation of JobsWrite Job DescriptionsWrite Job DescriptionsManual & Materials to Manual & Materials to MaintainMaintain

Compensation StudyCompensation Study

External CompetitivenessExternal Competitiveness

Market salary surveyMarket salary survey

Results of both studies were used to design a new pay plan that is both

internally equitable andcompetitive to the outside market.

Classification StudyClassification StudyEmployee orientation. Employee orientation.

Employees filled out job surveys.Employees filled out job surveys.

Supervisors read and approved or made comments on the survey.Supervisors read and approved or made comments on the survey.

Employees from each job title were interviewed.Employees from each job title were interviewed.

Consultant placed like or similar level jobs into proposed “Classification Consultant placed like or similar level jobs into proposed “Classification Titles”.Titles”.

Consultant assessed and rated all classifications using the Consultant assessed and rated all classifications using the “Classification Matrix System” based on these factors:“Classification Matrix System” based on these factors:

Knowledge & Occupational Skill- 52%Knowledge & Occupational Skill- 52%Supervisory Authority-Supervisory Authority- 20% 20%Public Relations- 20%Public Relations- 20%Working Conditions- 8%Working Conditions- 8%

Each area consists of two sub-sections. Each area consists of two sub-sections.

Job Descriptions were developed for all classifications.Job Descriptions were developed for all classifications.

Compensation StudyCompensation Study

Participating SchoolsParticipating Schools

Buffalo/Hanover/MontroseBuffalo/Hanover/Montrose

Cannon FallsCannon Falls

FarmingtonFarmington

Forest LakeForest Lake

Inver grove HeightsInver grove Heights

Rosemount Apple Valley/ EaganRosemount Apple Valley/ Eagan

StillwaterStillwater

South WashingtonSouth Washington

South St. PaulSouth St. Paul

WaconiaWaconia

West St PaulWest St Paul

Compensation Study cont.Compensation Study cont.Benchmark Jobs- 43% SampleBenchmark Jobs- 43% Sample

SuperintendentSuperintendent

Director of BusinessDirector of Business

Network Admin.Network Admin.

Director of Food ServiceDirector of Food Service

Director of Com. Ed.Director of Com. Ed.

Director of Spec. Srv.Director of Spec. Srv.

Director of Marss/DacDirector of Marss/Dac

MS PrincipalMS Principal

Payroll/Benefits SupervisorPayroll/Benefits Supervisor

Director of AthleticsDirector of Athletics

ECFE CoordinatorECFE Coordinator

Classroom TeacherClassroom Teacher

Assistant PrincipalAssistant Principal

ABE CoordinatorABE Coordinator

CustodianCustodian

Lead Cook IILead Cook II

SAC Program CoordinatorSAC Program Coordinator

RNRN

Payroll SpecialistPayroll Specialist

Cooks AssistantCooks Assistant

Admin. Asst. Supt.Admin. Asst. Supt.

Secretary ISecretary I

Secretary IISecretary II

Secretary IIISecretary III

Administrative AssistantAdministrative Assistant

Accounts Payable ClerkAccounts Payable Clerk

Accounting SpecialistAccounting Specialist

Lead CustodianLead Custodian

Senior Citizen’s Program Coord.Senior Citizen’s Program Coord.

Student Accounting SpecialistStudent Accounting Specialist

Adult & Youth Enrichment Coord.Adult & Youth Enrichment Coord.

Student AssistantStudent Assistant

Combining of Both StudiesCombining of Both StudiesConducted two statistical procedures.Conducted two statistical procedures.

Compared internal and external salaries (minimum, average, maximum) on Compared internal and external salaries (minimum, average, maximum) on a “job by job” basis.a “job by job” basis.

Performed a statistical analysis called regression analysis on all market pay Performed a statistical analysis called regression analysis on all market pay rates and districts internal rates, a powerful averaging tool used to predict rates and districts internal rates, a powerful averaging tool used to predict midpoints using both market data and internal data.midpoints using both market data and internal data.

Developed a new salary plan based on the blending of market pay Developed a new salary plan based on the blending of market pay outcomes and the districts job ratings.outcomes and the districts job ratings.

Minimum and maximum of each range were built around the midpoint using Minimum and maximum of each range were built around the midpoint using the analysis tools.the analysis tools.

Each employee was assigned to a salary range based primarily on job Each employee was assigned to a salary range based primarily on job rating outcomes.rating outcomes.

BCC BCC RecommendationRecommendation

Consistency in steps and ranges is the essential andConsistency in steps and ranges is the essential and

underlying principal of the MN Pay Equity Act andunderlying principal of the MN Pay Equity Act and

provides for consistency and fairness acrossprovides for consistency and fairness across

different bargaining groups. different bargaining groups.

Implement a 13 step scheduleImplement a 13 step schedule

Grades 1-12 stepsGrades 1-12 steps

Grades 13 + rangesGrades 13 + ranges

For Licensed Teachers BBC recommended that the For Licensed Teachers BBC recommended that the

current structure remain intact.current structure remain intact.

District’s Market AnalysisDistrict’s Market AnalysisInformation not included in the market surveyInformation not included in the market survey

InformationInformation

Health ContributionsHealth Contributions

Paid Days Off Paid Days Off Vacation DaysVacation Days

Holidays/Non Work DaysHolidays/Non Work Days

Personal/Essential DaysPersonal/Essential Days

Emergency Leave/Vacation DaysEmergency Leave/Vacation Days

Sick Days/Bereavement LeaveSick Days/Bereavement Leave

403B Match Plans403B Match Plans

Severance PaymentsSeverance Payments

Retiree Health PaymentsRetiree Health Payments

DistrictsDistricts

FarmingtonFarmington

StillwaterStillwater

South St. PaulSouth St. Paul

Rosemount/AppleRosemount/Apple

Valley/ EaganValley/ Eagan

Findings from the StudyFindings from the Study

Entry level pay schedules tend to be below Entry level pay schedules tend to be below minimum rate for grades 6-9.minimum rate for grades 6-9.

Our more experienced positions are very close Our more experienced positions are very close to the market.to the market.

Overall the market survey shows that we are Overall the market survey shows that we are within 2.73% of the market average (within 2.73% of the market average (This does This does not include insurance or paid days off).not include insurance or paid days off).

Hastings Public SchoolsTrend Analysis

The district has :The district has :

313 Employees / 65 Classifications313 Employees / 65 Classifications

300 Teachers / 8 Classifications300 Teachers / 8 Classifications

88 Employees were below the minimum rate.88 Employees were below the minimum rate.

34 Employees were above the maximum rate.34 Employees were above the maximum rate.

4 Positions were reclassified based on the 4 Positions were reclassified based on the nature of the jobnature of the job

4 Classifications adjusted due to market.4 Classifications adjusted due to market.

It will cost the district $130,164 to bring those below the It will cost the district $130,164 to bring those below the minimum onto the proposed schedule.minimum onto the proposed schedule.

COTA 575 10 602/10 new

Grounds Supervisor 615 10 602/10 same

Lead Computer Technician 630 10 602/10 same

Theatre Coordinator 595 10 602/10 same

Accounting Specialist 535 9 537/9 Acct Tech

Administrative Assistant-Bldg & Grounds 535 9 537/9 same

Administrative Assistant-Spec. Srv. 535 9 537/9 new

AV/Cable TV Technician 535 9 537/9 AV/Cable

Computer Technician II 535 9 537/9 Computer Tech III

Driver Ed. Instructor 555 9 537/9 same

Lead Cook II 550 9 537/9 MS & HS Lead Cook

Lead Custodian 520 9 537/9 Lead LPN-Non Public LPN-District 555 9 537/9 same

Maintenance Specialist 520 9 537/9 Maintenance

Preschool Teacher 555 9 537/9 Cep Instructor

Student Accounting Specialist 535 9 537/9 St Acct Tech

ABE Teaching Assistant 480 8 478/8 same

Administrative Assistant- HR/Benefits 460 8 478/8 same

Computer Technician I 460 8 478/8 Computer Tech I & II

Grounds Worker 480 8 478/8 Grounds

Lead Cook I 500 8 478/8 Elem & Kdgn Lead

SAC Program Lead 480 8 478/8 Sac lead II & III

Secretary III 460 8 478/8 new- see schedule

Excerpt of Classification Summary Handout

What does the Board want to do?What does the Board want to do?

Go to the recommended 13 Step ScheduleGo to the recommended 13 Step ScheduleMove individuals onto the schedule who are below the Move individuals onto the schedule who are below the minimum rateminimum rateFreeze individuals that are above the maximum rateFreeze individuals that are above the maximum ratePro-Rate Health Insurance based on hours worked by Pro-Rate Health Insurance based on hours worked by gradegradeRoll in and/or eliminate longevity and any language Roll in and/or eliminate longevity and any language referring to additional pay in any form.referring to additional pay in any form.Equity across contracts for Paid Days OffEquity across contracts for Paid Days OffCaps on Retiree Health/SeveranceCaps on Retiree Health/SeveranceNew hires go to 403(b) MatchNew hires go to 403(b) Match

13 Step Schedule

Proposed ScheduleGrade Step 21 18 17 16 14 13 12 11 10 9 8 6 5 4 31-Min $59.01 $42.94 $38.55 $34.95 $28.26 $25.86 $23.30 $21.37 $19.31 $17.64 $15.96 $13.40 $12.22 $11.11 $10.16

2 $24.07 $22.02 $19.90 $18.14 $16.42 $13.74 $12.52 $11.39 $10.413 $24.83 $22.66 $20.48 $18.64 $16.87 $14.07 $12.82 $11.67 $10.664 $25.59 $23.30 $21.06 $19.14 $17.32 $14.41 $13.13 $11.94 $10.925 $26.35 $23.95 $21.64 $19.64 $17.77 $14.74 $13.43 $12.22 $11.176 $27.11 $24.59 $22.22 $20.14 $18.22 $15.07 $13.74 $12.50 $11.42

7-Mid $73.21 $52.82 $47.42 $42.63 $34.46 $31.03 $27.97 $25.23 $22.80 $20.64 $18.67 $15.41 $14.04 $12.77 $11.688 $28.73 $25.88 $23.38 $21.14 $19.12 $15.74 $14.35 $13.05 $11.939 $29.49 $26.52 $23.97 $21.63 $19.57 $16.07 $14.65 $13.33 $12.18

10 $30.25 $27.17 $24.55 $22.13 $20.03 $16.41 $14.95 $13.61 $12.4311 $31.01 $27.81 $25.13 $22.63 $20.48 $16.74 $15.26 $13.88 $12.6912 $31.77 $28.45 $25.71 $23.13 $20.93 $17.08 $15.56 $14.16 $12.94

13-Max $87.41 $62.70 $56.29 $50.30 $40.67 $36.00 $32.44 $29.10 $26.29 $23.63 $21.38 $17.41 $15.87 $14.44 $13.19

Dif between steps $0.86 $0.65 $0.58 $0.50 $0.45 $0.33 $0.30 $0.27 $0.26

Placement on the SystemPlacement on the System

Less than $0.40 – Less than $0.40 – will move to Step II in year will move to Step II in year one of negotiations.one of negotiations.

$0.40 – $1.05 – $0.40 – $1.05 – will move to Step I in year one.will move to Step I in year one.

Greater than $1.05 – Greater than $1.05 – divide amount by two and divide amount by two and receive ½ in year one, in year two – move to receive ½ in year one, in year two – move to step 1.step 1.

New Hires - New Hires - $0.50 below Step I (move to Step I $0.50 below Step I (move to Step I in year two).in year two).

Health Insurance Pro-Rated on Health Insurance Pro-Rated on Hours WorkedHours Worked

Maximum Maximum Minimum Minimum Annual Annual AnnualAnnual

100.00%100.00% 1,8881,888 1,6061,606

85.00%85.00% 1,6051,605 1,4171,417

75.00%75.00% 1,4161,416 1,2281,228

65.00%65.00% 1,2271,227 945 945

50.00%50.00% 944 944 850 850

Grades

Grade 1-12 (excluding teachers) Single Comp Basic $401.50 Family $854.00

Grade 13-15 Single Triple Gold $446.50 Family $950.08

Grade 16-18 Single Any Plan $573.00 Family $1,090.00

Grade 21 Single Comp Basic $0.00 Family $0.00

HolidaysFull Time Year Round Full Time Custodians 10 Holidays 8 Holidays New Hires 6 Holidays

New Year's Day New Year's Day 1 New Year's Day 1 New Year's Day 1 New Year's Day

Presidents Day Observed Presidents Day Observed 2 Presidents Day Observed 2 Presidents Day Observed 2 Presidents Day Observed

Good Friday Good Friday 3 Good Friday 3 Good Friday 3 Good Friday

Memorial Day Memorial Day 4 Memorial Day 4 Memorial Day 4 Memorial Day

Independence Day Independence Day XXXXXXXXXXXXXX XXXXXXXXXXXXXX XXXXXXXXXXXXXX

Friday before Labor Day Float XXXXXXXXXXXXXX XXXXXXXXXXXXXX XXXXXXXXXXXXXX

(non work day)

Labor Day Labor Day 5 Labor Day 5 Labor Day XXXXXXXXXXXXXX

Friday of Teacher Assoc. Float XXXXXXXXXXXXXX XXXXXXXXXXXXXX XXXXXXXXXXXXXX

Thanksgiving Thanksgiving 6 Thanksgiving 6 Thanksgiving 5 Thanksgiving

Friday after Thanksgiving Friday after Thanksgiving XXXXXXXXXXXXXX XXXXXXXXXXXXXX XXXXXXXXXXXXXX

Christmas Eve Christmas Eve 7 Christmas Eve 7 Christmas Eve XXXXXXXXXXXXXX

Christmas Day Christmas Day 8 Christmas Day 8 Christmas Day 6 Christmas Day

New Year's Eve New Year's Eve 9 New Year's Eve XXXXXXXXXXXXXX XXXXXXXXXXXXXX

Easter Monday Easter Monday 10 Easter Monday XXXXXXXXXXXXXX XXXXXXXXXXXXXX

(non workday) (non workday) (non workday)

Paid Days Off

Vacation Holidays

Personal Emerg. Vac

Total Paid Days Off Current + / -

Emergency Snow Close Sick Days

Principals/Administrators OT no additional pay 28 14 3 45 44 1 2 15

Dir. Bldg/Grounds OT no additional pay 28 14 3 45 47 (2) 2 15

Dir. Marss/DAC OT no additional pay 28 14 3 45 47 (2) 2 15

Finance Supervisor OT no additional pay 28 14 3 45 47 (2) 2 15

Payroll/Ben Supervisor OT no additional pay 28 14 3 45 47 (2) 2 15

Grounds Supervisor OT no additional pay 28 14 3 45 47 (2) 2 15

Other Indv DW 12 mo non exempt OT paid 25 14 3 42 47 (5) 2 15

Custodians 12 mo non exempt OT paid 25 14 3 42 44 (2) 2 12

Secretary 12 mo non exempt OT paid 25 14 3 42 42 0 212 12

CE Coord FT Year Round negotiated hrly 20 14 2 36 35 1 2 15

To be prorated on Full time 12 month paid days, must be 12 month year round/minimum 7 hour a day employee. (7/8=.875 of days worked)

Snow/Emergency Close- Custodians/Kids Kampus- if have to report use float with in 1 month.Must work 184 * 8hrs (1472 annual hrs) to receive 5 vacation, 10 holidays. - Anyone else who reports is by their choice and do not get a float.

> 1472 annual hrs worked 4 vacation, 8 holidays. Vacation HolidaysPersonal

Emerg. VacTotal Paid Days Off

Current w/out snow/emerg

days + / -

Emergency Snow Close Sick Days

(all days prorated based on hours) (prorated hrs)

Sec 9 184 8 1472 5 10 2 17 17 0 2 10

CE Coord Sch Yr ex. L.T. 1573 5 10 2 17 16 1 2 15 (9)

Para 172 5 860 4 (2) 8 (6) 2 14 16 (2) 2 9

Food Srv Lead 173 8 1384 4 (2) 8 (6) 2 14 25 (11) 2 15 (9)

Nurses(184-8) HS 176 4 704 4 (2) 8 (6) 2 14 10 4 2 10 (9)

Tech Tech II 172 8 1376 4 (2) 8 (6) 2 14 17 (3) 2 10 (9)

CE Para need actual hrs worked 1170 4 (2) 8 (6) 2 14 16 (2) 2 9