ClarificationsCall for proposals: "Civil Society Organisations and Local Authorities (CSO-LA)"

Reference: EuropeAid/136898/DD/ACT/MD

Question 1:We represent a local MoldovanRepresentation of the Swiss Foundation and we do posses an own resident statute andare registered inthe Republic of Moldova.Our question is: are we fully eligible to apply as an applicant together with two of our local partner organizations as co-applicantsin the above mentioned call for proposals?

Answer 1:Please note that the eligibility of applicants is restricted to CSOs and their associations originating from: a)the EU partner country where the action takes place; the Republic of Moldova,b) the EU Member States and contracting parties to the Agreement on the European Economic Area.

Question 2:We are interested to apply for the call for proposal EuropeAid/136898/DD/ACT/MD, however when reading the guidelines we came accross the following question: Article 1.4 1.4.SUBMISSION OF SUPPORTING DOCUMENTS FOR PROVISIONALLY SELECTED APPLICATIONS

i2.An external audit report produced by an approved auditor, certifying the applicant's accounts for the last financial year available where the total amount of the grant exceeds EUR 750 000 (EUR 100 000 for an operating grant). The external audit report is not required from (if any) the co-applicant(s)).

Does this requirement means that we need to have a turnover for the closed year not less then 750 000 EUR?

Answer 2:It means that if you apply for a grant that exceeds EUR 750.000 (which is not possible in the framework of this call as the maximum amount requested is EUR 625,000.00) you must present an external audit report by an approved auditor. As a result, in the framework of this call, you dont need to present an external audit report certificating your accounts for the last financial year.

Question 3:Is the and Reference number (EuropeAid/136898/DD /ACT/MD) the same thing? If not, what should we indicate in Call of Proposal Number line from the very beginning of the Cover Sheet?

Answer 3:Yes, the Call for proposals number is the reference number EuropeAid/136898/DD /ACT/MD. ______________________________________________________________________________________Question 4:What does Lot means? It is requested in the Cover Sheet table and in the Section 1.1 table from the Concept Note form. Can you explain also how important is to answer this question in case if it is not relevant to us.

Answer 4:In the framework of this call, there are no lots. Applicants are as a result not required to specify this part. _______________________________________________________________________________________

Question 5:What does Publication Reference in the following mark means: (requested before Check-list table). What exactly we must write in the yellow-marked section.Answer 5:The publication reference is EuropeAid/136898/DD /ACT/MD to which you should add CSO-LA 21 02 08 03_______________________________________________________________________________________

Question 6:Does the CALL REFERENCE (requested in Annexe J Information on the tax regime applicable to grant contracts) means Reference number?

Answer 6:Yes, the Call for proposals number is the reference number EuropeAid/136898/DD /ACT/MD._______________________________________________________________________________________

Question 7:We are a CSO from Republic of Moldova without an audit report for 2014. Does it mean that we can request funding ranging between following amounts only: EUR 625,000.00 EUR 750,000.00?

Answer 7:Please see answer to question no. 2 and also refer to point 3.3.3. of the Grant application form. _______________________________________________________________________________________

Question 8:Can we take for-profit organization (SRL) as a co-applicant?*

Answer 8:No, the co-applicants underlie the same application criteria as the main applicant. As a result the co-applicant cannot be a for-profit organisation. ______________________________________________________________________________________

Question 9:Can we take for-profit organization (SRL) as an affiliate?*

Answer 9:No, the same eligibility criteria apply for affiliated entities as for main applicants and co-applicants. As a result, for-profit organisations are not eligible. ______________________________________________________________________________________

Question 10:Can we take an abroad non-profit organization (CSO) as a co-applicant, an affiliate or as an associate?*

Answer 10:Civil society organisations from the EU Member States and contracting parties to the Agreement on the European Economic Area are eligible as co-applicants, affiliates and associates. Associates do not have to meet the eligibility criteria referred to in section 2.1.1, as a result they don't underlie any eligibility criteria based on nationality. Please see also section 2.1.3. of the Guidelines for applicants.______________________________________________________________________________________

Question 11:Can we become considered as a main grant applicant if we were registered legally on 17th March 2014?* - we are asking this questions as a specification for points 2.1.2 and 2.1.3 from the Guidelines for grant applicants.

Answer 11: Yes______________________________________________________________________________________

Question 12:In the context of guidelines for applicants, what is implied by "local level": Moldova as a country, or regions within Moldova?

Answer 12:"Local level" must be understood as any level which is lower than national level.

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Question 13:In case of the applicant and two co-applicants, what are the requirements for showing what budget is implemented by each of them? (e.g. the application should include three separated budget documents or one document but multiple sheets, specify the responsible co-applicant next to each budget item in the justification sheet etc).

Answer 13:Budget for the action shall be estimated by the applicant together with co-applicants. The coordinator must submit the budget worksheet as per template (Annex B) attached to the Grant application form.

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Question 14:When should the applicant submit the request for contingency reserve to the Contracting Authority?

Answer 14:Provision for contingency reserve may be indicated in the budget of the action under point 10 of Annex B. For further reference please also see Art. 14.6 of General conditions to Grant contracts. 1