cityofcoosbayurbanrenewalagency - coos...

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CITY OF COOS BAY URBAN RENEWAL AGENCY Agenda Staff Report MEETING DATE December 18, 2012 AGENDA ITEM NUMBER TO: Chair Gene Melton and Board Members FROM: Joyce Jansen, Economic Development Administr Through: Rodger Craddock, City Manager ISSUE Consideration of a Fagade Grant for Suzanne Ector's Building Located at the corner of South Broadway and Hall Avenue BACKGROUND Suzanne Ector, owner of commercial property located at the corner of South Broadway and Hall Avenue, has submitted an application for a facade improvement grant. Businesses currently located in the building are Little Caesars and US Cellular on the Broadway side of the building and Under the Sun Tans on the Hall Avenue side of the building. The north side of the building abuts U-Haul rentals. The upper portion of the north wall is also used for signage for US Cellular and Under the Sun Tans. Andrew Locati will represent Ms. Ector at the Agency's meeting as she is out of the country. The grant program allows one grant per tenant or owner per building location in any one fiscal year. Little Caesars was awarded a facade grant infiscal year 2011/2012 for replacement ofthe awning. The proposed project is for the south side of the building to replace existing lap siding, window, door, and corner trim, and painting the exterior using the current color scheme of North Hampton Beige for the body and Lafayette Green for the trim. The existing siding is 20 year old LP Interseal siding which has broken down and does not protect the structure. The replacement siding would be fiber cement and the style would match the existing siding. The south, north and east sides of the building are visible from the street. The north side has significant grime and/or mildew and is quite noticeable. The Design Review Committee reviewed the facade improvement proposal and recommends approval of the grant with the condition that all elevations of the building be visually appropriate and cosmetically equal. Due to visibility from the street, staff and the committee suggested the owner at least pressure-wash the north side of the building. This is considered maintenance and not eligible for the grant. The cost for pressure washing is estimated at $700 to $1,000. The facade program is a 50/50 matching grant based on the low bid for the project. As required, three bids were obtained and they are $83,288, $32,496, and $29,586. If awarded the grant amount would be $14,793. ADVANTAGES The fagade improvement grant program is designed to provide financial assistance to owners and tenants of commercial properties to promote the revitalization of Coos Bay's Urban Agenda Item #3

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Page 1: CITYOFCOOSBAYURBANRENEWALAGENCY - Coos …coosbay.org/uploads/PDF/ur_agenda/2012/2012-12-18/Agenda_Item_3... · • Design, architectural, and engineering services may be included

CITY OF COOS BAY URBAN RENEWAL AGENCYAgenda Staff Report

MEETING DATE

December 18, 2012AGENDA ITEM NUMBER

TO: Chair Gene Melton and Board Members

FROM: Joyce Jansen, Economic Development Administr

Through: Rodger Craddock, City Manager

ISSUE Consideration of a Fagade Grant for Suzanne Ector's Building Located atthe corner of South Broadway and Hall Avenue

BACKGROUND

Suzanne Ector, owner of commercial property located at the corner of South Broadway and HallAvenue, has submitted an application for a facade improvement grant. Businesses currentlylocated in the building are Little Caesars and US Cellular on the Broadway side of the buildingand Under the Sun Tans on the Hall Avenue side of the building. The north side of the buildingabuts U-Haul rentals. The upper portion of the north wall is also used for signage for US Cellularand Under the Sun Tans. Andrew Locati will represent Ms. Ector at the Agency's meeting asshe is out of the country.

The grant program allows one grant per tenant or owner per building location in any one fiscalyear. Little Caesars was awarded a facade grant in fiscal year 2011/2012 for replacement of theawning. The proposed project is for the south side of the building to replace existing lap siding,window, door, and corner trim, and painting the exterior using the current color scheme of NorthHampton Beige for the body and Lafayette Green for the trim. The existing siding is 20 year oldLP Interseal siding which has broken down and does not protect the structure. The replacementsiding would be fiber cement and the style would match the existing siding. The south, northand east sides of the building are visible from the street. The north side has significant grimeand/or mildew and is quite noticeable.

The Design Review Committee reviewed the facade improvement proposal and recommendsapproval of the grant with the condition that all elevations of the building be visually appropriateand cosmetically equal. Due to visibility from the street, staff and the committee suggested theowner at least pressure-wash the north side of the building. This is considered maintenance andnot eligible for the grant. The cost for pressure washing is estimated at $700 to $1,000. Thefacade program is a 50/50 matching grant based on the low bid for the project. As required,three bids were obtained and they are $83,288, $32,496, and $29,586. If awarded the grantamount would be $14,793.

ADVANTAGES

The fagade improvement grant program is designed to provide financial assistance to ownersand tenants of commercial properties to promote the revitalization of Coos Bay's Urban

Agenda Item #3

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Suzanne Ector Fagade Grant Application ReportDecember 18, 2012 - Page 2

Renewal Districts. Matching grants may be awarded up to 50% of the project cost from aminimum of $1,000 to a maximum of $25,000. A total project of under $2,000 would not beeligible for assistance under this program. There is no fee for the pre-application or fullapplication for the grant program.

DISADVANTAGES

None identified.

BUDGET IMPLICATIONS

Funding for the proposed fagade grant would be from the Downtown Urban Renewal Budget /Fagade Improvement Program 57-940-520-2415.

ACTION REQUESTED

Staff is requesting the Agency award a fagade improvement grant for $14,793 to Suzanne Ectorcontingent upon following the recommendations of the DRC to include at least pressure-washing the north side of the building as part of the project.

lyman

Agenda Item #3

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CITY OF COOS BAY URBAN RENEWAL AGENCY

FACADE IMPROVEMENT PROGRAM

The Facade Improvement Program is a grant program designed to provide financial assistance toproperty owners and tenants of commercial properties to promote the revitalization of Coos Bay'sUrban Renewal Districts. Matching grants may be awarded up to 50% of the project cost from aminimum of $1,000 to a maximum of $25,000. A total project of under $2,000 would not be eligible forassistance under this program. There is no fee for the pre-application or full application for the grantprogram.

Eligibility: All commercial property and/or businesses located within the designated urban renewaldistricts are eligible for the facade grant program. Only one grant per tenant and/or property owner perbuilding location will be allowed in any one fiscal year period [July 1 through June 30].

Eligible Improvements: Funds may be used for exterior facade renovation of commercial use buildingsonly. For purposes of this program "facade" will be interpreted to mean any exterior visible wall, so longas the front facing a public right-of-way is included as part of the improvements. Eligible improvements

include, but may not be limited to, one or several improvement elements such as:

• Restoration of masonry, brickwork or wood and metal cladding

• Replacement or repair of architectural features

• Replacement or repair of awnings

• Installation or repair of exterior lighting

• Installation or repair of gutters and downspouts

• Window repair/replacement• Entranceway modification

• Structural support for facade only

• New construction for facade treatments only

• Painting of exterior walls when repairs to siding are made or part of newconstruction of the facade

• Repair and replacement of sidewalks if the sidewalk is a part of an overallfacade improvement project

• Design, architectural, and engineering services may be included in the grant

Steps for Applying for a Facade Improvement Grant

1. Pre-application: Meeting and review with staff and the Design Review Committee2. Application: Meeting and review with staff and Design Review Committee3. Architectural Review: An architectural review by the Planning Commission is required for

properties located in a design standards area (map attached). The Architectural DesignReview application is available from the Public Works and Development Department andthe city's website.

4. Design Review Committee recommendation to the Urban Renewal Agency

5. Urban Renewal Agency Approval

Contact Information

Joyce Jansen, Economic Revitalization Administrator, 541-269-8924, iiansen(5)coosbav.orgDenise Bowers, Economic Development Asst., 541-269-1181 x 2226, [email protected]

www.coosbay.orR

Fa?ade 2006 Program / Rev.8/21/2012

Agenda Item #3

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Suzanne Ector Fagade Improvement GrantCommercial Property Located

at the Corner of South Broadway and Hall

The purposed project is for the south side (Hall Street) of the building to replace siding on the south sideof the building, replace window and door trim, and painting. Staff suggested consideration be given tothe east and north exposures starting with pressure washing and possible painting. Painting of thesesides could be included in the project; however, if these sides were done as a separate project forpainting only, they would not qualify for the grant program as painting is considered generalmaintenance.

East side of the building. Little Caesars and US Cellular - 789 South Broadway / Hwy 101. Little Caesarsbusiness owner was awarded a facade grant for the awning in March 2012 (fiscal year 2011/2012).

Agenda Item #3

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North side of the building abuts the U-Haul business on South Broadway / Hwy 101.

View of the west side of the structure faces the alley. Under the Sun Tans occupies the space located

at 106 Hall Avenue. Photo taken from Hall Avenue.

Agenda Item #3

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$8p <>$ @M& %CUf,Fagade Improvement Grant Program Application

Name of applicant ^WZAMW& £5c2Tg7p--Name of business 'Sggy'TfyMyfe &KrV&p-*f^\£*&t5'j LUC^M^Hf9^ M^f^/fr^OT^]) How many years in business j£.Address of business storefront or building to be rehabilitated \0(& \lA\LU Al/g^

Phone number 4^4/*4^^ ^^^^ E-mail address.i^4gl^g£igrrtMgfl4g* £<£>/*/Type of business^J^H^gCjAU ^^HTAU; bjUUflfj^ ^^M^^^>Applicant is theiS Property Owner • Business Owner • Other

Ifnot owner of property, does applicant have lease: yes D no D

Ifyes, Expiration Date: Ifno, explain:,

Property owner or property manager's name (ifdifferent from applicant), address and phone number

PROPOSED FACADE IMPROVEMENTS

Please describe the proposed improvements to the property. Include three copies and one originalcolor photograph that show existing conditions of facade proposed for renovation. Photos may besubmitted electronically to iiansen(5)coosbav.org Describe completely proposed improvements:

- fg^^l/AL- &r &X\4#T. LAP? £=>/•£?llOt^ . \L0Wtz&tJtl.

¥\M?\\\)hX&. g^gg^ o&M&ux <&\t>id£r tz&m •

Facade Grant Application August 28,2012 1

Agenda Item #3

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Estimated cost of project.

Proposed start date/Ag.^g^Q^^ Mfl^Ttf^- fgpftpT».Time line/estimated completion date for proiect &*CIW\A&&& ^ UO&^f^Gsl&gr. TlH^

If this is a time critical project, please state latest date that applicant can be notified of grant funding

approval VjtMUt?'Z^^J°' ^/&T'if'&WPU&T&E> tffHC^—Brief explanation of factors contributing to the critical timing of this project:

The expected processing time from application to final commitment of funds is 4-6 weeks.

REQUIRED SUBMITTALS

The following items must be with the application form:

Three (3) detailed, itemized competitive bids from licensed contractors for the proposedwork

Evidence of property ownership and, for tenant business applicants, include writtenpermission from the property owner

Evidence that all city taxes, licenses and fees are current

Proof in the form of documentation (letter) from applicant's bank or lending institutiondemonstrating financial ability to completethe project (similar to a letter of reference)

One (1) copy of a location map and a site plan drawn to scale indicating property lines,existing and adjacent structures and existing landscaping

12 copies of building elevation(s) drawn to scale indicating all existing as well as proposeddesign and structural changes and building materials and colors. The elevation drawing(s)should also include the size and location on the building 6f any modifications, e.g. awpingchanges (reminder that architect/design/engineering services may be included with thegrant)

• 12 samples of materials and color samples

• Completed W-9 form

Facade Grant Application August 28,2012 °

Agenda Item #3

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NOTE; If required information is not submitted with the application, application will be returned toApplicant for completion priorto review by the Design Review Committee.

THE .APPLICANT UNDERSTANDS THAT THE PROPOSED EXTERIOR STOREFRONTiMiPROVEIVIENLfS MUST BE EVALUATED AND APPROVED BY THE COOS BAY URBANRENEWAL AGENCY AS WELL AS OTHER LOCAL AGENCIES. CERTAIN CHANGES ORRrf^DifeiidAfi^ii may £e required by these agencies or by the eoos sayURBAN RENEWAL AGENCY PRIOR TO FINAL APPROVAL FOR FUNDING,

iWPROVEftflENTS WILL BE EVALUATED ON THE ;CRITERIA LISTED IN THE GUIDELINESECTION OF THE FACADE IMPROVEMENT PROGRAM DESCRIPTION,

GRANT FUNDS ARE CONSIDERED TAXABLE INCOME BY THE INTERNAL REVENUESERVICE. A W-$ FOBM MUST BE SUBMITTED TO THE CITY OF COOS BAY IF GRANTFUNDS AREAWARDED TO THE APPLICANT.

CERTlFiCATION BY APPLICANT

The Applicant certifies that ail information in this application, and al| information furnished insupport of this application, is given for the purpose of obtaining a grant, and is true andcomplete to the&est of the Applipant's knowledgeand belief.

If this Applicant is not the owner of the property ;to be rehabilitated; or if the -Applicant is angrganizatipn rather than an individual, the Applicant certifies that her/she has the •authority tosigh arid enter info an agreement to perform the rehabilitation work on the property. Evidence offbjs authority rrjost.be attached.

Verification of any of the information contained in this application may be obtained from anysource named herein.

Applicant Signature

Applicant Signature

Return Application to:

Fagade GrantApplication

//ate

Date

COOS BAY URBAN RENEWAL AGENCYEconomic Revitalization Administrator500 Central Avenue

Coos Bay, OR 197420(641) 269-8924

August 28.2012

Agenda Item #3

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