city of shawnee council committee memorandum

City of Shawnee Council Committee

MEMORANDUM

TO: Governing Body FROM: Nolan Sunderman - City Manager DATE: June 16, 2020 SUBJECT: Budget - Shawnee Chamber of Commerce, SEDC, and Visit Shawnee Update,

County Courthouse Sales Tax Discussion, and Budget Recap

BACKGROUND: The Council Committee budget session on May 19, 2020, introduced the 2020 revised and 2021 budgets to include the revenue reductions anticipated due to the COVID-19 pandemic and presented the Capital Improvement Plan with a summary of the Street Improvement Plan. The Council Committee budget session on June 2, 2020, provided a revenue update, introduced the General andlinebyboth itemFundthe Generalbudget,Fund functional ExpendituresDepartment, and forecasts for all funds. Additionally, Departments reviewed keyaccomplishments from last year and any highlights from this year's budgets. DISCUSSION: The material included in this packet and presented at this Committee meeting will substantially complete bacthe process.budget2021 andrevisedinformation theforkground 2020Presentations at this Committee meeting will cover the Shawnee Chamber of Commerce, Shawnee Economic Development Council (SEDC), Visit Shawnee, a County Courthouse Sales Tax Discussion, and a Budget Recap. The Economic Development and Transient Guest Tax funds will be discussed during the Chamber's presentation. A forecast of each is included in the packet. If the Council would like to have additional discussion about any item, staff has held July 7, 2020, as a date for a potential Council Committee meeting. Staff would need direction on what topics the Committee wishes to cover. Shawnee Chamber of Commerce, Shawnee Economic Development Council, and Visit Shawnee As part of the Functional Budget, the City’s expenditures budgeted in Community and Economic Development are for the City’s Community Development Department. The remainder supports approved Community Improvement Districts, Tax Increment Finance Districts, Transportation Development Districts, the City’s Shawnee Entrepreneurial Economic Development (SEED) Program, Neighborhood Revitalization, and the City’s contract with the Chamber of Commerce for Economic Development and Visit Shawnee. Pursuant to the agreements with the Chamber for economic development and tourism services, representatives from the Shawnee Chamber of Commerce, SEDC, and Visit Shawnee will present their programs at this Committee meeting.

Ann Smith-Tate, President/Chief Executive Officer of the Shawnee Chamber, will review accomplishments and priorities of the Economic Development Council. Kevin Fern, Executive Director of Visit Shawnee, will highlight accomplishments and the business plan for tourism in Shawnee. In conjunction with the Chamber presentations, City staff will discuss highlights of the Economic Development Fund and the Transient Guest Tax Fund. The SEDC and Visit Shawnee both request a 2% increase over 2020 for 2021. Economic Development Fund The forecast, as attached in this memo, includes placeholders for street projects directly related to economic development as well as possible assistance for the development of key areas in the City. SEED Agreements included in this fund are:

• ServiceMaster • PBI-Gordon (Shawnee Crossings Building) • Tevis Lease Assistance • Sanchos • Schier • McLain's Market • And a placeholder for future SEED agreements

Additionally, this fund holds programming funds for the WestGlen agreement through 2027, placeholders in 2021-2029, and funds for the Comprehensive Plan Revitalization in 2020. To support the Comprehensive Plan Revitalization, staff has budgeted for infrastructuredevelopment studies and economic development support for the Chamber's efforts downtown. Transient Guest Tax Fund This forecast includes revenues from Shawnee's hotels. The remainder of the annual revenue is shown going to the General Fund to support Shawnee Town 1929 operations. As previously discussed, this fund is anticipated to take one of the largest revenue hits, as its revenue comes from the guest tax our hotels pass along. Over the next few months, City staff and the Chamber will explore additional revenue options to support this fund and our Visit Shawnee program. County Courthouse Sales Tax The Governing Body has requested staff to look into dedicated projects for the use of the revenue the City receives through the County Courthouse Sales Tax. The City receives approximately $1.5 million per year as revenue from this fund. Past Governing Bodies have directed staff to use these funds to support Public Safety efforts. A summary of the revenues and expenditures to date is included in the presentation. Staff has also received direction to utilize the remaining funds from this tax to remodel and upgrade our Fire Station 71 and 73 facilities. Included in the presentation is a funding plan that will utilize the remaining County Courthouse sales tax and some of the Public Safety sales tax to fund the improvements, which are estimated to cost $14.6 million. Staff will discuss the logistics of this during the presentation.

Budget Recap With the reductions in budget revenues due to COVID-19, staff has had to make some difficult decisions in developing the proposed 2020 revised and 2021 budgets. There is very little new or increases to any budgets, as discussed at the June 2 Council Committee meeting. Staff will discuss those reductions in more detail and a summary of those budget reductions is included in the packet. FINANCIAL INFORMATION: The City Manager’s Proposed 2021 Budget maintains the current mill levy rate with no increase. Specifically, staff is asking for affirmation of the recommended budget and for input about any additional projects or items the Council would like to see included. RESULTS: The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the Result(s) of Good Governance. RECOMMENDATION: In order to establish a budget limit and to prepare a Notice of Public Hearing for the July 13, 2020, City Council meeting, staff is asking for affirmation of the proposed budget. ATTACHMENTS: Forecast 2021 Fund 210 Convention & Tourism Fund Forecast 2021 Fund 217 Economic Development Fund Budget Reduction Summary Budget Presentation 61620

https://www.cityofshawnee.org/cms/one.aspx?portalId=8941472&pageId=9637756

TRANSIENT GUEST TAX FUNDFUND NUMBER 210

ACTUAL BUDGET REVISED PROPOSED BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGETCLASSIFICATION 2019 2020 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

FUND BALANCE BEGINNING 184,870$ 184,870$ 210,321$ 221,421$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$

REVENUETAXESHotel Occupancy Tax 515,409 487,500 284,400 400,600 408,600 515,000 575,000 587,000 599,000 611,000 623,000 635,000 648,000 Total Taxes 515,409 487,500 284,400 400,600 408,600 515,000 575,000 587,000 599,000 611,000 623,000 635,000 648,000

USE OF MONEY & PROPERTYInterest 2,497 2,200 1,700 1,100 1,700 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total Use of Money & Property 2,497 2,200 1,700 1,100 1,700 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000

TOTAL REVENUE 517,907 489,700 286,100 401,700 410,300 517,000 577,000 589,000 601,000 613,000 625,000 637,000 650,000

EXPENDITURESVisit Shawnee 235,000 240,000 240,000 240,000 245,000 250,000 255,000 260,000 265,000 270,000 275,000 281,000 287,000 Old Shawnee Days 35,000 35,000 35,000 - 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 Transfer to General Fund 222,455 214,700 - 183,121 130,300 232,000 287,000 294,000 301,000 308,000 315,000 321,000 328,000 TOTAL EXPENDITURES 492,455 489,700 275,000 423,121 410,300 517,000 577,000 589,000 601,000 613,000 625,000 637,000 650,000

REVENUE OVER EXPENDITURES 25,452 - 11,100 (21,421) - - - - - - - - -

FUND BALANCE ENDING 210,321$ 184,870$ 221,421$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$

ECONOMIC DEVELOPMENT FUNDFUND NUMBER 217

ACTUAL BUDGET REVISED BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGETACCT. # CLASSIFICATION 2019 2020 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

FUND BALANCE BEGINNING 3,867,099$ 1,529,205$ 3,535,222$ 2,548,729$ 2,025,658$ 2,125,390$ 2,260,112$ 2,398,089$ 2,549,637$ 2,698,022$ 2,991,956$ 3,612,702$ 4,232,139$

REVENUESERVICE CHARGES

43061 Special Assessments 25,200 25,200 25,200 25,200 25,200 25,200 25,200 - - - - - - 43351 Miscellaneous Fees 1,709,485 1,778,424 1,778,424 1,813,594 1,786,024 1,789,938 1,793,930 1,845,480 1,849,634 1,853,871 1,858,192 1,862,600 1,867,096

Total Fees 1,734,685 1,803,624 1,803,624 1,838,794 1,811,224 1,815,138 1,819,130 1,845,480 1,849,634 1,853,871 1,858,192 1,862,600 1,867,096

USE OF MONEY & PROPERTY43511 Interest 77,688 32,300 28,600 17,900 18,300 20,800 21,900 23,300 24,700 26,200 28,400 33,000 39,200

Total Use of Money & Property 77,688 32,300 28,600 17,900 18,300 20,800 21,900 23,300 24,700 26,200 28,400 33,000 39,200

TOTAL REVENUE 1,812,373 1,835,924 1,832,224 1,856,694 1,829,524 1,835,938 1,841,030 1,868,780 1,874,334 1,880,071 1,886,592 1,895,600 1,906,296

EXPENDITURES52851 ED Programming 28,980 577,086 330,000 878,207 180,000 180,000 180,000 180,000 180,000 30,000 - - - 52851 ED Programming (SEED) 270,286 579,086 211,126 191,020 179,200 150,000 150,000 150,000 150,000 150,000 150,000 150,000 52851 ED Product Development - - - - - - - - - - 52851 ED Design/Marketing/Legal 262,227 200,000 250,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 52720 Dues & Subscriptions 5,000 52790 Economic Development Contract 438,802 447,578 447,578 456,530 465,661 474,974 484,473 494,162 504,045 514,126 524,409 534,897 545,595 56501 Project Debt Payments 613,736 799,815 - 58000 Transfer to Debt Service (401) - 792,054 733,902 793,111 767,042 788,580 793,070 791,904 792,011 491,437 491,267 92,667

Transfer to NRA Fund (215) 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Transfer to Capital Projects (600) 372,500 420,000 Land Acquistion 152,719 - - TOTAL EXPENDITURES 2,144,249 2,024,479 2,818,718 2,379,765 1,729,792 1,701,216 1,703,053 1,717,232 1,725,949 1,586,137 1,265,846 1,276,164 838,262

REVENUE OVER EXPENDITURES (331,876) (188,555) (986,493) (523,071) 99,731 134,722 137,977 151,548 148,385 293,934 620,746 619,436 1,068,034Roll Fund Balance (2019 Audit)

FUND BALANCE ENDING 3,535,222$ 1,340,650$ 2,548,729$ 2,025,658$ 2,125,390$ 2,260,112$ 2,398,089$ 2,549,637$ 2,698,022$ 2,991,956$ 3,612,702$ 4,232,139$ 5,300,173$

ACTUAL BUDGET REVISED PROPOSED

CLASSIFICATION 2019 2020 2020 2021Revised from Actual Reduction Reason

Revised from Budget Reduction Reason

Proposed from Revised Reduction Reason

PERSONAL SERVICESSalaries 22,576,978 23,600,000 22,183,060 22,576,820 (393,918) ‐2% (1,416,940) ‐6% Not fillling positions 393,760 2%Supplemental Retirement 1,196,334 1,200,500 987,250 987,250 (209,084) ‐17% Market (213,250) ‐18% Market 0 0%401A Retirement 186,904 182,400 230,375 238,460 43,471 23% 47,975 26% 8,085 4%Overtime 1,716,572 1,983,300 1,786,450 1,840,730 69,878 4% (196,850) ‐10% COVID 54,280 3%Employee Life Insurance 28,412 33,200 30,775 30,775 2,363 8% (2,425) ‐7% 0 0%Health-Dental Insurance 4,065,998 4,805,200 4,319,515 4,644,434 253,517 6% Actual (485,685) ‐10% Actual 324,919 8%All Other 6,593,624 6,676,500 7,133,660 7,054,591 540,036 8% 457,160 7% (79,069) ‐1%Total Personal Services 36,364,821 38,481,100 36,671,085 37,373,060 306,264 1% (1,810,015) ‐5% 701,975 2%

CONTRACTUAL SERVICESTelecommunications 348,696 393,400 191,600 185,900 (157,096) ‐45% Review Data Usage (201,800) ‐51% Review Data Usage (5,700) ‐3%Transportation/Reception 262,596 301,100 175,900 264,100 (86,696) ‐33% (125,200) ‐42% COVID 88,200 50% COVIDEducation 206,371 331,700 231,500 300,400 25,129 12% (100,200) ‐30% COVID 68,900 30% COVIDPrisoner Care 140,554 193,000 158,000 193,000 17,447 12% (35,000) ‐18% COVID 35,000 22% COVIDLegal & Classified Advertising 16,561 58,800 28,000 28,300 11,439 69% (30,800) ‐52% COVID 300 1%Insurance 251,995 325,500 288,200 299,910 36,205 14% (37,300) ‐11% New Budget Approach 11,710 4%Utilities 739,168 944,300 779,420 827,960 40,252 5% (164,880) ‐17% FCIP 48,540 6%Traffic Signals & Streetlights 1,124,311 1,392,400 941,200 984,500 (183,111) ‐16% FCIP Contract (451,200) ‐32% FCIP/Contract 43,300 5%Repairs & Maintenance 2,455,938 3,014,200 2,820,040 2,789,540 364,102 15% (194,160) ‐6% New Budget Approach (30,500) ‐1% Budget CutRent-Machinery & Equipment 69,451 106,900 76,700 81,700 7,249 10% (30,200) ‐28% New Budget Approach 5,000 7%Professional Services 3,036,709 3,581,600 3,158,300 3,246,000 121,591 4% (423,300) ‐12% COVID 87,700 3%Professional Services Technology 104,884 199,500 146,000 196,100 41,116 39% (53,500) ‐27% New Budget Approach 50,100 34% New SoftwareAll Other 576,555 754,700 622,145 614,645 45,590 8% (132,555) ‐18% Budget Approach (7,500) ‐1%Total Contractual Services 9,333,789 11,597,100 9,617,005 10,012,055 283,216 3% (1,980,095) ‐17% 395,050 4%

COMMODITIESOffice Supplies 92,765 148,400 121,050 122,250 28,285 30% (27,350) ‐18% COVID 1,200 1%Gasoline, Diesel & Oil 376,696 487,400 416,900 508,400 40,204 11% (70,500) ‐14% COVID 91,500 22%Police Operating Supplies 25,670 32,800 89,200 38,300 63,530 247% COVID 56,400 172% COVID (50,900) ‐57% Grants in 2020Concession Supplies/Sales Merch 58,080 66,500 28,500 63,500 (29,580) ‐51% COVID (38,000) ‐57% COVID 35,000 123%Asphalt & Road Oil 48,814 100,000 60,000 60,000 11,186 23% (40,000) ‐40% New Budget Approach 0 0%Ice Control Materials 371,799 512,000 319,000 380,000 (52,799) ‐14% (193,000) ‐38% New Budget Approach 61,000 19%Technology 382,973 628,600 571,200 323,800 188,227 49% (57,400) ‐9% New Budget Approach (247,400) ‐43% New Budget ApproachAll Other 1,078,465 885,100 826,100 859,100 (252,365) ‐23% New Budget Approach (59,000) ‐7% New Budget Approach 33,000 4%Total Commodities 2,435,263 2,860,800 2,431,950 2,355,350 (3,313) 0% (428,850) ‐15% (76,600) ‐3%

Total Capital Outlay 105,729 92,100 96,900 68,100 (8,829) ‐8% 4,800 5% (28,800) ‐30%

Total Transfers 5,615,851 4,858,600 4,537,800 2,294,100 (1,078,051) ‐19% JOCO Courthouse (320,800) ‐7% COVID (2,243,700) ‐49% Budget Cut Total Refunds 15,623 23,500 164,500 25,000 148,877 953% COVID 141,000 600% COVID (139,500) ‐85% COVID

TOTAL 53,871,076$ 57,913,200$ 53,519,240$ 52,127,665$ (351,836) ‐1% (4,393,960) ‐8% (1,391,575) ‐3%

Major Savings Summary

Budget 2020R and 2021Shawnee Chamber of Commerce, SEDC, and Visit Shawnee Update, County

Courthouse Sales Tax Discussion, and Budget Recap

Council Committee

June 16, 2020

Agenda

Shawnee Chamber of Commerce, SEDC, and Visit Shawnee Update

Associated Special Revenue Funds

County Courthouse Sales Tax Discussion

Budget Recap

*These are not final numbers and may have some adjustments through June*

SEDC AND VISIT SHAWNEE UPDATE

2020 Revised & 2021 Budget

Shawnee Chamber of Commerce

Mission Statement

To develop and enhance our community through dynamic leadership.

Vision Statement

The Shawnee Chamber of Commerce effectively promotes the interests

of Shawnee and is the leading advocate for the growth and enhancement

of our community.

Six Strategic Focus Areas Membership – Value and Service

Economic Development

Community

Tourism

Governmental Affairs

Chamber Corporation Operations


Governing Structure

The Shawnee Chamber of Commerce Corporation is a

(501c6) not-for-profit organization. The Corporation is under

the governance of the Board of Directors.

Contract operating divisions:

Visit Shawnee (VS)Under State Statute the city ordinance provides for a convention and visitors

committee, appointed by the Mayor, with approval of the governing body.

Shawnee Economic Development Council (SEDC)Governance is set out through said contract and operates within an established

set of by-laws.


Board of Directors

Executive Committee

Ann Smith-Tate

Chamber of Commerce President | CEO and

Executive Director, EDC

Kevin Fern

Executive Director, Visit

Shawnee

Mary Taylor

Chief Operating

Officer

Brandon Wilcox

Membership Engagement

Manager

Dustin Wolfe

Communications Manager

Eric Ely Director,

Business Development and

Retention

Amy NiemannEconomic

Development Projects

Coordinator

Marlene Shirley

Administrative Manager

Table of

Organization

Annual Report

2020 Visit Shawnee Budget Request

Presentation by:

Kevin Fern, Executive Director, Visit Shawnee

Visit Shawnee

Strategic Objectives

Increase the economic impact of tourism in the community by showcasing

community events, the vibrant economic growth and the high quality of life in

the community.

Continue to build upon the community’s brand equity through innovative

marketing and communication initiatives.

Take an active leadership role in organizations at the regional and state level

that promote tourism.

Work in partnership with the Economic Development Council in the

recruitment and development of additional hospitality-related industries.

Identify new market opportunities that increase the occupancy rates for hotel

properties.

Visit Shawnee

Accomplishments | 2019 – 2020

Continued the popular and successful monthly GM Roundtable luncheons, that

are held with all the hotel properties present to share information.

Continued to take on leadership roles in state and regional travel &

tourism associations, alliances and marketing co-ops.

Served on the arrangements committee for the Sports Entertainment and

Tourism Associations Event Symposium, to be hosted in Kansas City.

Hosted the largest softball tournament ever held at Mid-America Sports

in September 2019.

Completed a 10+ year process of advocating for major renovations

and improvements at Mid-America, Mid-America West and the Okun Fieldhouse

Complex, in order to make it a premier sports tourism destination.

Signed initial agreements to host three major sports related events to be held

post 2021.

Celebrated the opening of the Fairfield Inn & Suites and the addition of its 78

rooms to our hotel inventory.

Worked with local promoter to arrange for a regional festival that will likely

become an annual event that, will utilize the Shawnee Civic Centre as the

main venue for its activities.

Hosted hospitality tent at all the traditional community events.

Fulfilled 258 direct requests for visitor and relocation packets and 7,400+

requests for group information and or promotional material for an estimated

297,000 visitors to the community.

Accomplishments | 2019 - 2020

Visit Shawnee

Visit Shawnee

Action Plan

Will need to pivot to a set of new marketing strategies for a completely

different kind of travel market, that has been transformed by the recent

events relating to the pandemic.

Assume a leadership role in the development of a strategic vision for the

"Valley of Champions" by forming a task-force, to establish a

comprehensive plan for the best land use for the surrounding area.

Develop a new tourism partnership between communities within the I-435

corridor to take advantage of both the renovated, as well as new

venues, that are poised to host both regional and national tournaments.

Explore dedicating additional revenue from the TGT to demonstrate

a commitment to JCPRD, by the city to the marketing of MASC and ensure

the renovations are fully funded over the next 5 years.

VISIT SHAWNEE

Questions?

Transient Guest Tax Fund

Annual Report – 2021 Budget Request

Shawnee Economic Development

Council

Presentation by:

Ann Smith-Tate, President | CEO, Shawnee Chamber and

Executive Director, SEDC

Shawnee EDC

Strategic Objectives

Promote and market Shawnee’s advantages, business environment and

quality of life.

Broaden the tax base and create diverse, quality employment

opportunities.

Retain existing employers and encourage their expansion through

adding employees, additional facilities and community engagement.

Attract and support commercial, residential and in-fill development.

Provide value and connection for SEDC members through programming

and targeted communication.

Develop multi-faceted workforce development and talent recruitment

strategy

Current Project Dashboard

19

14

Active Projects Preliminary Projects

6339

Jobs CapEX

25

$823M

Jobs

816

CapEX

$83m

Expansion

4 12

Attraction/

Development

2019 Project Success

Job Creation

149

323

875

356

838

117

460

0

100

200

300

400

500

600

700

800

900

1000

2016 2017 2018 2019

Attraction Retention/Expansion

Capital Investment

$17,812,750

$62,815,000

$57,000,000

$83,000,000

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

$80,000,000

$90,000,000

2016 2017 2018 2019

NEW INVESTMENT

Business Success Highlights

Heartland Logistics Park

Datafile Technologies

Schier Products

Hoss and Brown Engineers

Hopkins Law

FedEx

Subscription Ink

LaborChart

Westlink Bldg 4

McLain's Market

Sancho's Streetside

Nuts for Wildlife

Incredible Pizza Company

Pathlight Brewery

Hayward's BBQ

Seafood Island

American Furniture Company

Dance Expressions

Fairfield Inn

Arvest Bank

American Furniture

Drastic Measures

Small Business & Workforce

Small Business/Entrepreneurship

Small Business Retention meetings

Explore potential of co-working or incubator space

Educational Seminars

Small Business Resource Clearinghouse

Participate in regional small business roundtable

Workforce Development

Partnership with Shawnee Mission and USD 232– Teacher Immersion Trips

Shawnee NEXT

Formation of Industrial Alliance with JCCC, Kansas Works and Workforce Partnership

Participation in regional workforce alliances

119 meetings with investors/brokers/potential projects

9 new private sector investors since January 2019

5 site consulting trips/events KCADC/KDOC/ICSC

4 SEDC Quarterly Investor lunches

2 Simply Social events

Revamped Business Appreciation Awards, creating new Zarda Legacy Award

150 industry professionals hosted at SIOR private reception

SEDC Day at the Royals

Eight@8 networking opportunity for investors

2nd Annual Shawnee EDC Sporting Clay Tournament

Re-launched EDC Website

Quarterly Indicators Report

Participated in creation of city-wide business survey with ETC

Marketing & Connections

Shawnee EDC Work Plan

Downtown Redevelopment

Industrial/Office Development

Strategic Planning

Continue to work with community, regional and state partners to position

Shawnee as desirable location for office, industrial and mixed-use projects.

Expand workforce development initiative

Enhance business expansion and retention efforts

Increase marketing presence at local, regional and national development

networking and consulting events

Continue to support advocacy efforts in partnership with SCC

Development Projects

Redevelopment

Nieman Now/Downtown Shawnee

Shawnee Mission Parkway

Industrial

Heartland Logistics Park

K7 and 83rd Street

Perimeter Park Commerce Center

WestLink

Next Sites?

Mixed-Use/Office/Residential 435 and SMP/Johnson Drive

Belmont Promenade

Shawnee Crossings

SCL – K7 and SMP

Westbrooke Green

Shawnee EDC Expenditures

Pandemic Efforts

VISIT SHAWNEE

Questions?

Economic Development Fund

COUNTY COURTHOUSE SALES TAX DISCUSSION


County Courthouse Sales Tax

Revenues Expenditures

2017 $ 625,000

2018* $ 1,066,157Outdoor Siren Replacement

$ 171,765

2019* $ 1,051,802

Fire Station 74 & 2-Way

Radio Replacement

$ 2,437,992

Anticipated 2020* $ 776,000

Anticipated 2021* $ 1,030,500

Anticipated 2022* $ 1,059,600

Anticipated 2023* $ 1,089,400

Anticipated 2024* $ 1,118,300

Anticipated 2025* $ 1,147,800

Anticipated 2026* $ 1,174,500

TOTAL $ 10,139,059 $ 2,609,757

Revenues less

Expenditures $7,529,303

Anticipated remaining funds available = $7,529,303

Remodel Fire Station 71 = $10,000,000

Remodel Fire Station 73 = $4,600,000

Cost BreakdownFire Station 71 Remodel = $10,000,000

15 year @ 3% = $837,700 per year

Fire Station 73 Remodel = $4,600,000

15 year @ 3% = $376,900 per year

Total Project Cost = $14,600,000

Annual payment = $1,214,600 per year

Staff RecommendationMake payments from Courthouse Sales Tax with

supplements from Fund 214: Public Safety Sales Tax

through 2026 then completely transfer payments into

Fund 214: Public Safety Sales Tax for the duration of the

bonds.*Add $500,000 in revenues to each year 2018-2026 to be added to reserves

BUDGET RECAP


2020 Revised & 2021 Budget Recap

• No change to the mill levy

• Continue mill shifting plan from Debt Service to General

Fund

• Expenditure reduction in 2020R due to COVID

• Unfilled positions

• Parks and Recreation programming and services

• General commodity reductions (fuel, salt, etc.)

• One time savings (travel, training, conferences, etc.)

General Fund Expenditure Reductions

Budget Timeline

Meeting Discussion Topics

May 19 Council Committee Budget Introduction and Revenues

Capital Improvement Plan

Street Improvement Plan

June 2 Council Committee General Fund Revenue Update

Expenditure by Function – General Fund

Budget and Fund Highlights

Functional and Department Budgets

June 16 Council Committee Chamber, SEDC, Visit Shawnee UpdateAssociated Special Revenue Funds

County Courthouse Sales Tax Discussion

Budget Recap

July 7 Council Committee Budget Wrap-Up (if needed)

July 13 City Council Establish Budget Limit

Set Notice for Public Hearing

July 27 City Council Hold Public Budget Hearing

Adopt 2020 Revised and 2021 Budgets

city of shawnee council committee memorandum

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