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City of Peterborough Candidate Information Session

August 28, 2014

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Topics To Be Presented:• Offices/Wards• Criteria to be a Candidates• 2010 Voting Statistics• 2014 Polls/Dates• Meeting Schedules/Agendas• Committees• Orientation• Inaugural Meeting

Candidate Info.E L E C T I O N 2 0 1 4

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Mayor

One to be elected by general vote

City Councillors

Two to be elected for: • Ward 1 (Otonabee) • Ward 2 (Monaghan) • Ward 3 (Town) • Ward 4 (Ashburnham) • Ward 5 (Northcrest)

Elected OfficesE L E C T I O N 2 0 1 4

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School Board Trustees• Two to be elected for Kawartha Pine Ridge

District School Board• Two to be elected for Peterborough, Victoria,

Northumberland and Clarington Catholic District School Board

• One to be elected for Conseil Scolaire Viamonde• One to be elected for Conseil Scolaire De District

Catholique Centre-Sud

Elected OfficesE L E C T I O N 2 0 1 4

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• Must be an eligible voter in City of Peterborough with proof of identity & residence

• Form 1, Nomination Form, in person or through an agent, original signature, oath

• Statement of qualifications, signed by the person being nominated, oath

• Filing fee of $200 for Head of Council and $100 for all others

Candidates CriteriaE L E C T I O N 2 0 1 4

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Electors By WardE L E C T I O N 2 0 1 4

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Voting StatisticsE L E C T I O N 2 0 1 0

Walk-In Polls

6 Advance Polls

20 Ordinary Polls on Election Day

16 Polls at Institutions/Senior Residences

Accessible Poll at City Hall

Internet Voting

Nearly 2 weeks of Online Voting

2014 PollsE L E C T I O N 2 0 1 4

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Nomination Period

When eligible residents can file their intent to be a Candidate

January 2, 2014 – September 12, 2014

Nomination Day

Cut-off to accept Candidates

September 12, 2014 (9:00 a.m. – 2:00 p.m.)

Campaign Period

Time when a Candidate can raise and spend money in order to get elected (after they have filed their nominations papers)

January 2, 2014 – December 31, 2014

Key DatesE L E C T I O N 2 0 1 4

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Election Signs

September 1, 2014 – October 30, 2014

Voting Day - Walk-in Polls

Monday, October 27, 2014 10:00 a.m. - 8:00 p.m.

Internet Voting

Tuesday, October 14, 2014 – Monday, October 27, 2014

Advanced Voting - Walk-in Polls

Saturday, October 18, 2014 10:00 a.m. - 6:00 p.m.

Key DatesE L E C T I O N 2 0 1 4

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Election WebsiteE L E C T I O N 2 0 1 4

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Post Election

Things To Know Following

TheElection

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Council Meeting Schedule

•Public Meetings of Council - Monday evenings at 6:30 p.m.

•Three Week Rotation: •Planning Committee – Chaired by member of Council•Committee of the Whole - Chaired by member of

Council•Council - recommendations are ratified

• Meetings closed to the public as per s. 239(2) of Municipal Act

• Closed Session meetings start before 6:30 p.m.• Other Committee Meetings – Budget & Audit• Special Meeting of Council - convened to deal with specific

item• Summer Break – several weeks in July & August• Christmas Break – meetings end in early December

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Council Meeting Schedule

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Agenda Review/Approval

Administrative Staff Review: Agenda items reviewed by Senior Staff & CAO CAO Approval: Responsibilities of CAO - By-Law #06-174 CAO approves content of agenda

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Council Agendas

Thursday Preceding Monday Meeting: Agenda packages printed/distributed to members of

Council Friday Preceding Monday Meeting: Agendas items published to City websiteAgendas Contain:Reports from City departments with proposed

recommendations for approvalFriday to Monday: Council has opportunity to review agenda materialQuestions: Contact staff prior to meeting

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Committees & Boards

• Mayor Assigns departmental portfolios to members of Council

• Mayor Recommends members of Council to boards & committees

Examples of Boards & Committees:• Affordable Housing Action Committee• Arenas, Parks and Recreation Advisory Committee• Accessibility Advisory Committee• City/County Waste Management Steering Committee• Library Board• Joint Services Steering Committee• Otonabee Region Conservation Authority (ORCA)

Meeting Schedules - varies, day time or evenings

Procedure By-Law

By-law Governs: • Proceedings of meetings• Includes meetings of Council, Boards &

Committees

Procedure By-law Provides Direction On:• Quorum• Rules of debate• Motions• Voting

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Remuneration

Remuneration (Base Salary)Mayor - $65,945 per yearCouncillor - $27,001 per year

Computers & Smart PhonesTechnology provided to assist members of Council in their role

Conferences/Conventions/TrainingOpportunities available to attend conferences and training - subject to Mayor’s approval

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Council Orientation

Training for Members of Council• Following Election – prior to December 2014

• Information provided on:• City Departments• Financial/Budgets• Legislation e.g. Mun. Conflict of Interest • Policies – Transparency, Procurement

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Inaugural Meeting

Monday December 1, 2014:New Council convenes for its first meetingDeclaration of Office – true, faithful & impartial

Monday December 8, 2014:Budget Committee MeetingCouncil Meeting

Christmas Break:December 15-29, 2014

2015 Meetings:Commence in early/mid January 2015

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Questions/Comments

Contacts: John KennedyCity Clerk/Returning Officer705-742-7777, ext 1799jkennedy@peterborough.ca

Thank You!

Ryan McVeighElection Coordinator705-742-7777, ext 1838rmcveigh@peterborough.ca