city of new brighton summary of city services task force community values forum

City of New BrightonCity of New Brighton

Summary of Summary of

City Services Task ForceCity Services Task Force

Community Values ForumCommunity Values Forum

City Services Task ForceCity Services Task Force

►Appointed by City Council in March, Appointed by City Council in March, 20032003

►Met 8 times to discuss possible service Met 8 times to discuss possible service level changes in every department;level changes in every department;

►Prioritized possible service level Prioritized possible service level adjustments across entire organization;adjustments across entire organization;

►Main emphasis was on “value” of Main emphasis was on “value” of service instead of “cost” of service. service instead of “cost” of service. Impact of not having service.Impact of not having service.

Historic Changes to State AidHistoric Changes to State Aid

State Aid History

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

HACA $626,728 $832,651 $803,998 $810,113 $809,802 $809,706 $837,638 $837,843 $0 $0 $0

LGA $698,046 $716,495 $754,454 $757,244 $775,849 $841,370 $826,132 $849,392 $701,012 $166,951 $0

MV Hstd Cr $0 $0 $0 $0 $0 $0 $0 $0 $414,877 $381,400 $381,400

1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004

LGA as Percentage of LGA as Percentage of Revenue Revenue

State Aid History

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

$10,000,000

LGA $698,046 $716,495 $754,454 $757,244 $775,849 $841,370 $826,132 $849,392 $701,012 $166,951 $0

HACA $626,728 $832,651 $803,998 $810,113 $809,802 $809,706 $837,638 $837,843 $0 $0 $0

MV Hstd Cr $0 $0 $0 $0 $0 $0 $0 $0 $414,877 $381,400 $381,400

Other Gen Fd Rev $4,446,208 $4,588,221 $5,005,173 $5,321,448 $5,905,597 $5,625,655 $6,545,970 $6,598,280 $7,276,334 $9,236,649 $9,164,400

1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004

Allocation of resourcesAllocation of resources

► Public SafetyPublic Safety► Neighborhoods/ Neighborhoods/

Housing Housing Community DevelopmentCommunity Development Parks/RecreationParks/Recreation

► Community Community Image/Finance and City Image/Finance and City ResourcesResources

► EnvironmentEnvironment StreetsStreets EngineeringEngineering

Actual Allocation

39%

31%

17%

13%

Public Safety

Neighborhoods/ housing

CommunityImage/'Finance/City Resources

Environment

Desired Allocation

31%

40%

23%

6%

Public Safety



Environment

Desired Allocation

31%

23%

40%

6%

Public Safety



Environment

Actual Allocation

39%

31%

17%

13%

Public Safety



Environment

Overview of IssueOverview of Issue

►Loss of Local Government Aid from Loss of Local Government Aid from State of Minnesota.State of Minnesota. Current amount received:Current amount received: $748,231$748,231 2003 LGA loss2003 LGA loss $581,280$581,280 2004 LGA loss2004 LGA loss $166,951$166,951 Total loss of LGATotal loss of LGA $748,231$748,231


►Loss of Local Government Aid from Loss of Local Government Aid from State of Minnesota.State of Minnesota. Current amount received:Current amount received: $748,231$748,231 2003 LGA loss2003 LGA loss $581,280$581,280 2003 Budget Cushion2003 Budget Cushion $299,200$299,200 2003 needed adjustment $282,080


►Loss of Local Government Aid from Loss of Local Government Aid from State of Minnesota.State of Minnesota. 2004 LGA loss2004 LGA loss $166,951$166,951 Makeup 2003 cushionMakeup 2003 cushion $299,200$299,200 New Revenues from 2003 $ (70,000)New Revenues from 2003 $ (70,000) 2004 needed adjustment $396,151

Levyback AuthorityLevyback Authority

►Cities can levy back up to 60% of the Cities can levy back up to 60% of the loss in state aids.loss in state aids. This amounts to $448,938This amounts to $448,938

►3% increase in general operations 3% increase in general operations $280,900$280,900

►2004 Total LGA loss $396,1512004 Total LGA loss $396,151►Total impact $677,051Total impact $677,051►Subtract levy-back $448,938Subtract levy-back $448,938►Potential 2004 adjustment needed Potential 2004 adjustment needed

$228,113$228,113

2004 Budget Pressures2004 Budget Pressures

►New Public Safety Center fully operationalNew Public Safety Center fully operational►Collective Bargaining Agreements with Collective Bargaining Agreements with

Three collective bargaining groupsThree collective bargaining groups►Second Year of implementation of Second Year of implementation of

compensation plan.compensation plan.►Health Insurance Cost increases.Health Insurance Cost increases.►Financial Reporting RequirmentsFinancial Reporting Requirments►General fund reserve level issuesGeneral fund reserve level issues

Recommended 2003 Budget Recommended 2003 Budget AdjustmentsAdjustments

Revenue EnhancementsRevenue Enhancements

Building Inspection Building Inspection Services with Services with Columbia HeightsColumbia Heights

$50,000$50,000

Administrative Administrative Violations Violations

$5,000$5,000

Investment Investment Administrative Administrative ChargeCharge

$15,000$15,000

Total Revenue Total Revenue EnhancementsEnhancements

$70,000$70,000

Recommended 2003 Budget AdjustmentsRecommended 2003 Budget Adjustments

Expenditure/Service Level ChangesExpenditure/Service Level Changes Committee Ranking Committee Ranking for considerationfor consideration

Do not replace Do not replace Office Ass’t in Office Ass’t in Admin/Eng/CDAdmin/Eng/CD

$22,500$22,500 HighHigh

Do not replace Parks Do not replace Parks maintenance maintenance positionposition

$37,000$37,000 HighHigh

Performance pay Performance pay programprogram

$30,000$30,000 Upper middleUpper middle

Long Lake Beach Long Lake Beach AttendantAttendant

$5,000$5,000 HighHigh

Decrease Recreation Decrease Recreation Supervisor to part-Supervisor to part-timetime

$24,000$24,000 Middle upperMiddle upper

Options Supervisor Options Supervisor savingssavings




Engineering Engineering Intern/OvertimeIntern/Overtime


Overtime with Santa Overtime with Santa Cop ProgramCop Program


Have Mechanic do Have Mechanic do Sewer lift station Sewer lift station checkschecks

$3,000$3,000 NANA

Health Insurance Health Insurance opt-outopt-out

$13,000$13,000 NANA

Council conference Council conference attendanceattendance

$5,000$5,000 HighHigh

Reduce Historical Reduce Historical Society SupportSociety Support

$2,000$2,000 HighHigh

City Attorney City Attorney Contract Contract ManagementManagement

$3,000$3,000 HighHigh



Fire Relief Fire Relief Association Association expensesexpenses

$4,500$4,500 HighHigh

Reduce number of Reduce number of “In the “In the Neighborhoods”Neighborhoods”

$6,000$6,000 Middle LowerMiddle Lower

Consolidate outdoor Consolidate outdoor Ice rinksIce rinks

$3,000$3,000 Middle LowerMiddle Lower

Reduce contribution Reduce contribution to Tubmann Family to Tubmann Family AllianceAlliance


Reduce Reduce Marketing/RecognitiMarketing/Recognitionon

$2,000$2,000 Middle lowerMiddle lower

Telephone savingsTelephone savings $1,600$1,600 NANA

Small equipment Small equipment deferralsdeferrals

$20,000$20,000 NANA



Membership Membership terminationsterminations

RCCLGRCCLGLabor Relations Ass.Labor Relations Ass.

$5,400$5,400 HighHigh

Reductions in Reductions in Professional Professional ServicesServices


Allocate Street Allocate Street Sweeping to Sweeping to Stormwater UtilityStormwater Utility

$25,000$25,000 Committee ideaCommittee idea

Total 2003 AdjustmentTotal 2003 Adjustment

►Total adjustmentTotal adjustment Revenue Enhancements Revenue Enhancements $ 70,000$ 70,000 Expenditure decreasesExpenditure decreases $225,000$225,000 Total AdjustmentsTotal Adjustments $295,000$295,000 Total NeedTotal Need $282,080$282,080 CushionCushion $ 12,920$ 12,920

What’s next?What’s next?

►2004 adjustments will be determined 2004 adjustments will be determined during budget process using information during budget process using information from task force and community.from task force and community.

►Municipal Commissions can help by Municipal Commissions can help by keeping these issues/values in mind as keeping these issues/values in mind as issues are discussed and considered.issues are discussed and considered.

►The dialogue will continue about ways to The dialogue will continue about ways to address service level adjustments address service level adjustments consistant with community values and consistant with community values and expectations.expectations.

2004 Potential Ideas2004 Potential Ideas

►Revenue EnhancementsRevenue Enhancements Street Utility District ($116,000)Street Utility District ($116,000) Adjustment to Franchise Fee ($291,000)Adjustment to Franchise Fee ($291,000) Establishment of HRA Levy for housing Establishment of HRA Levy for housing

related programs.related programs. Consolidation of services with other Cities.Consolidation of services with other Cities. Increase in misc. user fees.Increase in misc. user fees.

2004 Potential Ideas2004 Potential Ideas

►Service Level AdjustmentsService Level Adjustments Membership terminationsMembership terminations Police Explorer ProgramPolice Explorer Program Public Safety Officer service level shiftsPublic Safety Officer service level shifts Election Process (number of precincts and Election Process (number of precincts and

staffing of election polls.)staffing of election polls.) Telephone savingsTelephone savings

Thanks are in Order…Thanks are in Order…

Questions and Questions and Comments?Comments?

city of new brighton summary of city services task force community values forum

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