city of mount gambier...february, 2016 at 6.00 p.m. 2. notice is given that the standing committees...

Civic Centre, 10 Watson Terrace Mount Gambier SA 5290 PO Box 56 Mount Gambier SA 5290 Telephone 08 87212555 Facsimile 08 87249791 [email protected] mountgambier.sa.gov.au

Reference: AF11/862

MAYOR COUNCILLORS CITY OF MOUNT GAMBIER Members 1. NOTICE is given that a meeting of the Council of the City of Mount Gambier will be held at

the Council Chamber, Civic Centre, 10 Watson Terrace, Mount Gambier on TUESDAY, 16TH

FEBRUARY, 2016 AT 6.00 P.M. 2. Notice is given that the Standing Committees (Committee Room and Level 1 Conference

Room) and Development Assessment Panel (Level 1 Conference Room) will meet at the Civic Centre, 10 Watson Terrace, Mount Gambier on the days and dates as follows:

Corporate and Community Services Committee Monday, 7th

March, 2016

Operational Services Committee Tuesday, 8th

March, 2016

Development Assessment Panel Thursday, 17th

March, 2016

Mark McSHANE CHIEF EXECUTIVE OFFICER 10

th February, 2016

MJT

mailto:[email protected]

CITY OF MOUNT GAMBIER

Meeting to be held at the Council Chamber, Civic Centre, 10 Watson Terrace, Mount Gambier on Tuesday, 16th February, 2016 at 6.00 p.m.

AGENDA

COUNCIL PRESENT: Mayor Andrew Lee

Cr Christian Greco Cr Mark Lovett Cr Josh Lynagh Cr Sonya Mezinec Cr Frank Morello Cr Des Mutton Cr Steven Perryman Cr Hanna Persello Cr Ian Von Stanke

APOLOGIES: moved the apologies received from Cr Penny Richardson be accepted.

seconded COUNCIL OFFICERS: Chief Executive Officer - Mr M McShane Director – Corporate Services - Mr G Humphries Director – Operational Services - Mr D Sexton Manager Community Services and Development - Ms B Cernovskis Manager Governance and Property - Mr M McCarthy Administrative Officer Executive Support - Mrs M Telford WE ACKNOWLEDGE THE BOANDIK PEOPLES AS THE TRADITIONAL CUSTODIANS OF THE LAND WHERE WE MEET TODAY. WE RESPECT THEIR SPIRITUAL RELATIONSHIP WITH THE LAND AND RECOGNISE THE DEEP FEELINGS OF ATTACHMENT OUR INDIGENOUS PEOPLES HAVE WITH THIS LAND. CONFIRMATION OF MINUTES: moved the minutes of the previous meeting

held on 19th January, 2016 be taken as read and confirmed. seconded MAYORAL REPORT - Ref. AF11/881

Members Workshop (Crater Lakes, Economic Development)

Attended Naval Club Annual Dinner

Mayoral Reception for Superintendent Trevor Twilley to recognise achievement on receiving White Ribbon Ambassador of the Year Award

Attended Australia Day Breakfast and Awards Ceremony

Members Workshop (Rental Policy, City Centre Streetscape Developments, Naming of Former Hospital Site, Fire Season Emergency Response, Environmental Protection Air Quality Policy, Frew Park Centre)

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Attended 10th Anniversary of Career Development Centre and Launch of 2016 Program and

Events

Corporate and Community Services Meeting

Operational Services Committee Meeting

Attended Chamber of Commerce Breakfast Meeting

Met with Committee Members of Mount Gambier Golf Club REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE ORGANISATIONS / ACTIVITIES - Ref. AF11/882

Member Organisation ……………………….. ……………………………………………………………………………... ……………………….. ……………………………………………………………………………... ……………………….. ……………………………………………………………………………... ……………………….. ……………………………………………………………………………... moved the reports made by Council representatives on outside organisations / activities be received. seconded QUESTIONS: (a) With Notice – Nil submitted. (b) Without Notice -

PETITIONS: Nil NOTICE OF MOTION TO RESCIND: 1. PROPERTY MANAGEMENT - Naming of Former Hospital Site - Community

Consultation - Ref. AF15/327 Cr Greco gave notice of the following:

(a) That the resolution made at the Council Meeting on 20th October 2015 in relation to further community engagement on the naming of the Former Hospital Site, as follows:

“Cr Morello moved that the matter be left lie on the table pending further community

engagement and making the process more inclusive due to the very low level of community response.

Cr Lovett seconded Carried” be rescinded.

moved that the resolution referred in (a) be rescinded. seconded

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ELECTED MEMBERS WORKSHOPS - Ref. AF15/83 2 Elected Members Informal Workshops were conducted between 19th January, 2016 and 12th February, 2016. Topics for discussion were:

Date Topic for Discussion

20/01/2016 Economic Development Analysis and Action - Crater Lakes Commercialisation AF15/83 3/02/2016 at 2:24 PM 3/02/2016 at 2:50 PM 9/02/2016 at 12:03 PM 15.9 KB

02/02/2016 City Centre Streetscape Developments - Naming of Former Hospital Site - Fire Season Emergency Response - Environmental Protection Air Quality Policy) - Frew Park Centre - Rental Policy

Records of Proceedings from the Workshop are attached. moved that the Record of Proceedings for the Economic Development Analysis and Action - Crater Lakes Commercialisation and the City Centre Streetscape Development - Naming of Former Hospital Site - Fire Season Emergency Response - Environmental Protection Air Quality Policy - Frew Park Centre - Rental Policy be received and the contents noted.

seconded COUNCIL ACTION ITEMS - Corporate and Community Services Committee and Operational Services Committee referred to the Council Meeting held 19th January, 2016 - Ref. AF11/1718, AF11/866 moved that the Council Action Items for the Corporate and Community Services Committee and the Operational Services Committee referred to the Council Meeting held 19th January, 2016 be received and the contents noted. seconded

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CORPORATE AND COMMUNITY SERVICES - 8th February, 2016 moved that the minutes of the meeting held 8th February, 2016 be received. seconded 1. FINANCIAL STATEMENT - as at 31st January, 2016

Goal: Governance Strategic Objective: Demonstrate innovative and responsive organisational governance Cr Mezinec moved it be recommended the financial statement as at 31st January,

2016 be received. Cr Persello seconded Carried 2. FINANCIAL MANAGEMENT - Budgeting - Annual Business Plan and Budget

Consultation 2016/17 Financial Year - Ref. AF15/461 Goal: Governance Strategic Objective: Demonstrate innovative and responsive organisational

governance. The Director - Corporate Services reported: (a) In accordance with Section 123 of the Local Government Act 1999, the following

Program leading up to the adoption of Annual Business Plan and Budget for 2016/2017 is proposed (actual dates to be confirmed):

Date (2016) Description

March Member's Budget Workshops/Briefing(s) (actual dates to be confirmed).

early April Draft Business Plan and Budget released for public comment.

late April Public submissions on draft Business Plan and Budget close.

mid May First Special (public) Meeting to hear any public submissions and to discuss the draft Business Plan and Budget.

late May Second Special (public) Meeting to be held to discuss/finalise the draft Business Plan and Budget (if required).

early/mid June Special Council meeting to be held to finalise and endorse draft Business Plan and Budget (if required).

mid July Last date for finalisation/distribution of first quarterly rate notice and distribution of summary Annual Business Plan.

9th September First quarterly rate installment final payment date.

Cr Mezinec moved it be recommended: (a) the report be received; (b) the Draft 2016/2017 Annual Business Plan and Budget Program be endorsed

by Council. Cr Lovett seconded Carried

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3. PROPERTY MANAGEMENT - Railway Lands Activation Team update – Ref.

AF15/398

Goal: Building Communities Strategic Objective: Encourage the empowerment of the community to lead and self

manage their respective desires and aspirations. Encourage the development of community facilities and

infrastructure, community events, and active and safe community spaces through direct support, seeking funding, facilitation etc.

The Manager – Community Services and Development reported: During January 2016 the Railway Lands Activation Team continued to work with a number of community groups to deliver and facilitate events and activities at the site. The first community led Pop-Up Bar hosted by Koonara Wines received overwhelming support from the community with crowds far exceeding any possible expectation of Koonara or the Team. Equally notable has been the extensive work undertaken with the facilitation of the First Stop Public Art @ the Rail initiative. First Stop Public Art @ the Rail is an artist’s development program that stands to enhance the artists, a broad range of collaborators and the wider community for ongoing cultural activation of the site. The Railway Lands Activation team recognises the significance of this project’s capacity to have influence across our creative industry, recognising youth, adult and seniors and stretching the skills of all to a new level; the benefit being an important start to a socially inclusive inter-generational public arts program for the site and potential expansion into other public spaces in the City. The response to this initiative has sparked an invaluable dialogue for Council with our local Artists and cultural community and will produce a quality, local, public art outcome finalising the grant funded artwork component of the site Master Plan. The acquittal timelines associated with the Places for People program funding have been tight with a requirement to acquit the funds by March 2016. The Railway Lands Activation team therefore placed a priority on engagement with the local art community to activate local public artwork for the site within the tight but achievable timeframe noting that the works would not be a permanent fixture and the First Stop Public Art @ the Rail was the vehicle for engagement. In addition, the Railway Lands Activation Team have continued to progress temporary, low cost activations and events including the following initiatives:

Commercial/Community integration

Railway Building Short term commercial enquiry regarding use of the Railway building to be followed up in February 2016

Arts/Cultural/Music activities

Public Art @ The Rail Public Murals

First Stop Public Art @ the Rail As previously reported, this artwork and initiative is funded to the value of $20,000 from funding received for the original site Master Plan for public murals. A public project briefing for this initiative was held on site at the rail on 14th December 2015 that informed artists and interested community members about the project, and highlighted particular sites of interest. Artists were then invited to pitch their concepts through a peer presentation in the Railway Building on Monday 18th January 2016.

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Six local artists chose to participate in the peer presentations hosted in the Railway Building on the evening of Monday 18th of January 2016, presenting high quality and diverse responses to the project brief.

Concepts presented were extremely diverse and many of a high quality. The event was well attended by additional representatives of the graphic design and visual arts industry including members of the Galley 54 Collective, and the South East Arts Society.

Preparation for negotiations with the selected artists is currently underway.

Nature Play Sculptures We are examining options in response Community Feedback supporting interactive sculptures relevant to either the site or our area.

Food & wine beverage

Pop Up Bar @ The Rail Overwhelmingly received by the community. Post event debriefs are being conducted to guide the development of sustainable practice for Council and our Community with this type of future activity.

Confirmed future events for the Railway Lands.

Feb Mar Apr May

Ford Mustang Photo shoot Karaoke@TheRail Barry Maney Ford SUV Drive Days City Band Teddy Bears Picnic

Ford Mustang Launch Leukaemia Foundation Family Fun evening Harmony Day

Pedal Prix RFDS 20th Anniversary LimeFM Family Day

Family Day

Cr Mezinec moved it be recommended:

(a) the progress report on the Railway Lands Activation Team be received.

Cr Persello seconded Carried 4. GOVERNANCE – Committees – Strategic Planning Sub-Committee – Minutes of

Meeting held 28th January, 2016 – Ref. AF15/366 Goal: Governance Strategic Objective: Demonstrate innovative and responsive organisational governance


(a) the minutes of the Strategic Planning Sub-Committee Meeting held on 28th January, 2016 be received;

(b) the following recommendation of the Strategic Planning Sub-Committee be

adopted by Council:

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1. REVIEW OF THE STRATEGIC PLAN – Ref. 13/486

(a) The report be received; (b) Minor amendments be undertaken to the draft Community Plan

(Strategic Plan) and referred to Council for endorsement for the community consultation/engagement process to commence;

(c) The Strategic Planning Sub Committee recommends that the

following community consultation/engagement strategy be undertaken in accordance with (d (1)(2) and (3)) as contained within the report.

Cr Lovett seconded Carried 5. CORPORATE AND COMMUNITY SERVICES REPORT NO.10/2016 - Appointment of

Members On Other Bodies & Organisations – Queen Elizabeth Park Trust - Ref. AF11/854

Goal: Governance Strategic Objective: Demonstrate innovative and responsive organisational governance. Engage with national, state, regional and local forums and

partnerships to provide solutions and options to continually improve Council’s service delivery and performance.

Goal: Diversity Strategic Objective: Develop the capacity of Council to effectively communicate and engage with our communities, other agencies and service providers.

Cr Mezinec moved it be recommended: (a) Corporate and Community Services Report No. 10/2016 be received; (b) a targeted approach be used by Council Members to identify suitable

nominees for the QEPT Board vacancy; (c) Council Members present nominations (with accompanying background

information) for the QEPT position to the Manager – Governance & Property by Monday 28th March 2016 for presentation to the April 2016 Corporate & Community Services Committee.

Cr Persello seconded Carried 6. CORPORATE AND COMMUNITY SERVICES REPORT NO. 11/2016 - Budget Update

as at 31st December, 2015 - Ref. AF14/427 Goal: Governance Strategic Objective: Demonstrate innovative and responsive organisational governance. Cr Mezinec moved it be recommended: (a) Corporate and Community Services Report No. 11/2016 be received; (b) the Budget Update as at 31st December, 2015 as presented with this Report be

adopted by Council with all amendments to be made to the 2015/2016 Council Budget.

Cr Lovett seconded Carried

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7. CORPORATE AND COMMUNITY SERVICES REPORT NO. 12/2016 - Review of Strategic Plan - Draft Community Plan - Ref. AF15/175 Goal: Securing Economic Prosperity Strategic Objective: (i) Foster the expansion of commerce and industry in a

sustainable manner, considering industry, employment and climate change impacts, and enhance our positioning as the major centre for the region.

(ii) Support the development of our local economy, our unique local experiences and our capacity to grow visitation to our City.

(iii) Develop and implement a dynamic planning process to meet emerging economic, social and environmental conditions.

Goal: Governance Strategic Objective: (i) Demonstrate innovative and responsive organisational

governance. (ii) Establish measures for Council’s performance and

continually compare against community expectations. (iii) Engage with national, state, regional and local forums and

partnerships to provide options to continually improve Councils service delivery and performance.


(a) Corporate and Community Services Report No. 12/2016 be received. Cr Lovett seconded Carried 8. CORPORATE AND COMMUNITY SERVICES REPORT NO. 13/2016 - Elector

Representation Review - Ref. AF15/624

Goal: Diversity Strategic Objective: Understand our community profile Goal: Governance Strategic Objective: Demonstrate innovative and responsive organisational

governance. Establish measures for Council’s performance and continually

compare against community expectations.

Cr Mezinec moved it be recommended: (a) Corporate and Community Services Report No. 13/2016 be received. (b) An allocation of $20,000 be included in 2016/17 Budget for costs associated

with the statutory elector representation review process.

Cr Persello seconded Carried

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9. GOVERNANCE - Committees - Standing Committee - Corporate and Community

Services Committee Ref. - AF11/1718 Goal: Governance Strategic Objective: Demonstrate innovative and responsive organisational governance Cr Lovett moved it be recommended the late apology from Cr Perryman be noted

and received. Cr Persello seconded Carried Carried

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OPERATIONAL SERVICES - 9th February, 2016 moved that the minutes of the meeting held 9th February, 2016 be received. seconded 1. COMMITTEES - Internal - Operational Services Committee - re Projects to be

undertaken by the Operational Services Department, Engineering Division, during month - Ref. AF11/866

Goal: Building Communities Strategic Objective: (i) The identified needs of the community are met, through

implementing Long Term Asset Management Plan and Infrastructure Plans

The Presiding Member reported the following works are to be undertaken/are currently

being undertaken by the Operational Services Department, Engineering Division, during the month: Commenced Tasks % Completed

Lake Terrace East road reconstruction 50%

Holder Street road reconstruction 50%

Eagle Court drainage improvements 10%

Wireless Road East kerbing and widening 30%

Penola Road – Wireless Road kerbing / footpath works (traffic signals) 20%

Completed Tasks

Caroline Landfill Cell 1 & 2 capping

Eglington Terrace road reconstruction (kerbing works)

O’Halloran Terrace kerbing Cr Von Stank moved the report be received. Cr Greco seconded Carried

2. INFRASTRUCTURE - Bench Seats - O K Pie Shop - Ref. AF11/1276

Goal: Building Communities Strategic Objective: (i) Strive for an increase in services and facilities to ensure the

community has equitable access and that the identified needs of the community are met

The Presiding Member reported:

(a) The O K Pie Shop has not had a licence for outdoor dining for the last several years (if ever at all). The issue of an outdoor dining licence is a Council decision (not an adjacent business owner right) and every application is treated on its own merit;

(b) Council has advised Mr Dihm that there is sufficient room on the footpath for 3-4 tables;

(c) removal of the seats as requested leaves this ‘node’ devoid of any usable

community seating;

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(d) Mr Dihm is correct in that the nodes are difficult to clean due to space limitations for

the paver scrubber (other techniques need to be used) but this is not seen as a compelling reason to remove community infrastructure;

(e) community consultation was extensive prior to the construction of the node and this

issue was not raised;

Cr Mutton moved it be recommended:

(a) The report be received;

(b) Council respectfully decline the request to remove existing bench seating from the node area adjacent to the OK Pie Shop in Commercial Street West.

Cr Greco seconded Carried

3. PROPERTY MANAGEMENT – Jubilee Highway West – Relocation of Information

Bay – Email from Henk Bruins - Ref. AF12/199 Goal: Building Communities

Strategic Objective: (i) Encourage the development of community facilities and infrastructure, community events, and active and safe community spaces through direct support, seeking funding, facilitation etc.


(a) The Jubilee Highway West Information Bay is located adjacent to a large tract of

vacant land. The current adjacent land owners are of the view that the existing structure restricts access to the land (aerial photograph was attached to agenda).

(b) Council has estimated the cost to disassemble the structure and relocate at

$110,000. Late last year Council advised the property owners of this cost and invited them to advise Council of any contribution they would be prepared to make towards a possible relocation.

(c) Typically, when Council requests assets of other service providers to be relocated it

pays 100% of the cost (which in many cases appears to be highly inflated!).

(d) The property owners (letter was attached to agenda) have advised Council they are prepared to contribute $10,000 subject to Council agreeing to conditions relating to the eventual subdivision of the adjacent land.

(e) The issue of conditions relating to the eventual subdivision are not related to the

issues of Information Bay and the two matters require separate consideration.

(f) It is the opinion of this report that a $10,000 contribution to a $110,000 project is not adequate. A 50% contribution (minimum) should be required before Council consider relocating the Information Bay.

Cr Richardson moved it be recommended:


(b) Council advise the owners of the property at Jubilee Highway West (adjacent to the Tourist Information Bay) that:

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(i) the issue of providing sewer services to any eventual subdivision is a

matter for the Planning Department to address at the appropriate time and does not form any part of the decision regarding the possible Tourist Information Bay relocation; and

(ii) Council will relocate the Tourist Information Bay at the total cost to the applicant.

Cr Von Stanke seconded Carried

4. PROPERTY MANAGEMENT – Proposed Lions Centennial Park – Old Hospital Site -

Ref. AF11/1570 Goal: Building Communities

Strategic Objective: (i) Encourage the development of community facilities and infrastructure, community events, and active and safe community spaces through direct support, seeking funding, facilitation etc.


(a) On 24th April 2015, Council resolved to:

‘Council hold discussions with Lions Club representative to further develop a concept for a Centenary Lions Park at the rear of the old laundry.’ Further discussions have been had and a reference letter from the Lions Club was attached. It is understood the Club intends to help establish the Park through in-kind support and possibly their own funding,

(b) Council officers have developed a concept plan for a proposed Lion’s Centennial Park at the rear of the Old Hospital site adjacent to the entrance from Keegan Drive. The components of the concept include paths (to marry in with proposed site paths), a shelter, BBQ, feature entrance walls, landscaping and a nature play area,

(c) Council still has part of its budget allocation remaining to complete Master Plan landscaping site works at the Old Hospital site including construction of the cul-de-sac at the top of the main entrance roadway, paths, re-installation of the former Mount Gambier Hospital sign, seats etc.,

(d) It is anticipated the proposed cost of the Lions Park will be approximately $60,000 with some/all of the cost being borne by the Lions Club. These works will complement the remaining site works yet to be completed and fall within the current budget allocation.

Proposed Works Lion’s Centennial Park Costs

Supply & Install Shelter $10,000

Lay paving to shelter $4,000

Pathways – 150m $3,500

Mulch to nature play areas – 170m3

$5,000

Nature Play components $10,000

Supply & construct feature walls

$15,000

Supply & install trees $1,500

Supply & install BBQ/power $6,000

Supply & install furniture $5,000

TOTAL $60,000

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(b) Council Officers be authorised to proceed with the proposed Lion’s Centennial Park concept and negotiate with the Lion’s Club representatives how they wish to contribute to the project.


5. PROPERTY MANAGEMENT - Railway Lands Redevelopment Project - Construction

of Margaret Street Walkway - Ref. AF13/439 Goal: Building Communities

Strategic Objective: (i) Strive for an increase in services and facilities to ensure the community has equitable access and that the identified needs of the community are met


(a) Council has a desire to construct a north-south walkway on land owned at 24

Margaret Street. This allotment currently contains an industrial shed that is listed as a contributory place in the Mount Gambier Heritage Survey. The proposed walkway will connect the Railway Lands Plaza area with Margaret Street and the Olympic Park precinct;

(b) the existing shed is approximately 170m2 (3 bays) with timber wall frames, trusses

and an elevated timber floor with galvanised iron external cladding and roof. The roof has a unique curved ventilated ridge. Four original sliding doors also still remain. The overall condition of the shed is quite good other than the external cladding and gutters which have failed or been subject to vandalism in recent years. The roof and wall failures have lead to some minor deterioration of the floor in parts;

(c) initial discussions with the Local Heritage advisor have indicated he would not

support demolition of the building given it forms part of a ‘set’ of remnant buildings/sheds reflective of the site’s former use. It is for this reason the shed has been listed as a contributory place in Council’s Development Plan. He has asked Council to investigate the possibility of retaining the building AND constructing the walkway as well;

(d) feedback resulting from the recent opening of the Railway Lands indicates the

community’s strong desire to have toilets, water and three phase power for events and activities adjacent to eastern lawn and southern edge of the site;

(e) a more detailed plan has been developed at the request of Council (was attached)

that retains the shed by converting it into two disabled access toilets, two storage bays and clearing out the centre bay walls and floor to enable the walkway through the building. The storage bays are seen to be critical to the success of the Railway Lands ongoing events as there is limited other storage locations adjacent to the site;

(f) whilst the number of toilets may appear low for a site of this size, they have been

designed based on ‘normal’ day to day use and complement the toilets that exist in the Railway Station building (earmarked for restoration) and the new dual disabled toilets located at the western end of the site in the former Signal Box. These new toilets are strategically placed to service visitors to the eastern end of the site.

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(g) the proposed cost to refurbish this shed including toilets, a new electrical system,

lighting, security, water points, removal of asbestos and ramps for access is approximately $152,000. The urban realm works to complete the walkway as per the attached concept is approximately $148,000 - this concept does allow for the provision of car access into the site (via a removable bollard) for loading purposes. Additional paving to activate the adjacent shed (18 Margaret Street) is not included in these costs but Council Officers would continue to engage with these property owners about their possible involvement.

Works Detail Cost

Building Remove Asbestos $3,000

Replace External Cladding $15,000

Replace Gutters $2,000

Replace Downpipes & Install Stormwater

$3,000

Replace Fascias $1,000

Repair Internal Floor $9,000

Repair Doors $5,000

Repair Deck $2,000

Remove Internal Floor/Walls $5,000

Build Ramps $15,000

Build Retaining Walls $3,000

Build New Internal Partitions $5,000

Install Mesh Screens in Trusses $6,000

Install Electrical System/Outlets/Lighting

$12,000

Install Water Points $3,000

Install Under Floor Vents $2,000

Supply Padlocks $1,000

Install Toilets Fit Out $60,000

TOTAL $152,000

Landscaping Bulk Earthworks $5,000

Garden Mulch $3,000

Paving – 330m2 $75,000

Asphalt – 340m2 $20,000

Asphalt pattern coating $6,000

Trees $3,000

Bollards $9,000

Supply & Install Light Poles $16,000

Fence $6,000

Security – 4 cameras $5,000

TOTAL $148,000

PROJECT COST $300,000



(b) Council refer an amount of $300,000 to the 2016/17 budget for consideration in

order to achieve the works listed in this project.

Cr Morello seconded Carried

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6. TRAFFIC MANAGEMENT – Concerns – Peppermint Drive and North Terrace – Email

from Vicki Telford-Gamble - Ref. AF11/1867 Goal: Building Communities

Strategic Objective: (i) Strive for an increase in services and facilities to ensure the community has equitable access and that the identified needs of the community are met


(a) Council has received a complaint regarding road safety concerns along Peppermint

Drive towards the North Terrace end. The basis of this complaint is related to vehicles cutting the corner as they enter from the North Terrace end of Peppermint

Drive and then have to negotiate a 90 bend within 100m of the North Terrace intersection;

(b) Whilst the land division road network was constructed to minimise vehicle speed,

there however seems to be a number of drivers who continually cut the corner as they negotiate this section of Peppermint Drive.

(c) One simple solution to prevent this from continuing is to install a narrow median

island kerb on the bend and to also incorporate a median island on Peppermint Drive at the North Terrace intersection. This will have the effect of regulating vehicle

movements at both the intersection and the 90 bend.

(d) This solution is relatively inexpensive to implement and does not affect vehicle access to private property nor does it significantly impact on onstreet parking. However, it will improve safety for motorists and adjacent property owners by

reducing speed and regulating the path of vehicles at the 90 bend on Peppermint Drive.

(e) This solution is presented in plan no. 1516-12 and is estimated to cost $5,000 and can be funded from the road maintenance account



(b) Council install a narrow median island at the 90 bend on Peppermint Drive and also install a centre median island on Peppermint Drive at the intersection with North Terrace, with costs to be booked to General Ledger Account No 6740.1240 as per plan no. 1516-12; and

(c) Council endorse the Traffic Impact Statement for the installation of traffic

control devices as shown in plan no. 1516-12.

Cr Richardson seconded Carried 7. PROPERTY MANAGEMENT - Advisory Group - Report of the Aquatic Centre

Management Advisory Group meeting held Wednesday, 3rd February 2016 - Ref. AF11/1370 Goal: Building Communities Strategic Objective: (i) Encourage the development of community facilities and

infrastructure, community events, and active and safe community spaces through direct support, seeking funding, facilitation etc.

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(a) The Aquatic Centre Management Advisory Group met on Wednesday, 3rd February

2016 at 7:00 a.m. This meeting was attended by:

Daryl Sexton, Director - Operational Services

Peter Collins, Manager - Aquatic Centre

(b) the matters discussed were as follows:

1. Fuel

All working well, no quality issues at this time

Nangwarry mill may be looking at a pellet system

2. Living Energy

Mark has left Living Energy, at this time no practical issues with key staff loss

Mark still available at this time

3. Attendances

December – excellent

January – just above average

4. Maintenance

All ok, chlorinator working really well

5. Budget

Have included: - Pool covers (not including rollers, but may need to be done) (+$1,400?) - Inflatable

6. Swim School

Numbers in the order of 919 (record number!) (34 instructors involved in swim school) p/t & casual (31 this time last year)


(a) The report be received and contents noted.

Cr Greco seconded Carried 8. COMMITTEES - Environmental Sustainability Sub-Committee - Minutes of Meeting

held 2nd January 2016 - Ref. AF12/377

Goal: Governance Strategic Objective: (i) Demonstrate innovative and responsible organisational

governance


(a) Minutes of the Environmental Sustainability Sub-Committee held on Tuesday, 2nd February 2016 be received;

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(b) the following recommendation (number 3) of the Environmental Sustainability

Sub-Committee be adopted by Council:

3. ENVIRONMENTAL SUSTAINABILITY REPORT NO. 1/2016 – PROPOSED SUSTAINABILITY INNOVATION FUND

Environmental Sustainability Report No. 1/2016 be received.

Council refer an amount of $20,000 in the 2016-2017 budget for the creation of an Environmental Sustainability Innovation Fund as outlined in ESR 1/2016.



(c) The following recommendations (numbers 1, 2, 4, 5, 6) of the Environmental Sustainability Sub-Committee be adopted by Council:

1. VALLEY LAKE WATER TESTING

The report be received.

Signage at the Valley Lake in the vicinity of the boat ramp be changes to “Bacteria and algae that potentially pose a risk to human health have been recorded in the Valley Lake water at times, particularly close to shore. Water skiing and other aquatic recreational activities are done at own risk”. A sign with this wording also be placed on the shoreline at Playground Point.

2. RECYCLE RIGHT BIN TAGGING

The report be received.

Council continue the bin tagging program.

4. ENVIRONMENTAL SUSTAINABILITY REPORT NO. 2/2016 – SUMMARY OF COP21 PARIS CLIMATE AGREEMENT – WHAT DOES IT MEAN FOR MOUNT GAMBIER


5. ENVIRONMENTAL SUSTAINABILITY REPORT NO. 3/2016 – CITY OF MOUNT GAMBIER 2014-2015 GREENHOUSE GAS EMISSIONS


Environmental Sustainability Officers undertake further investigation in regards to the City’s greenhouse gas emissions and action or alternatives to reduce and/or offset emissions.

6. REPORTS FOR INFORMATION

The current table outlining projects for 2016 (as attached to the Environmental Sustainability Sub-Committee agenda) be received and noted for information.


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9. COMMITTEES - Council Development Assessment Panel - Minutes of Meeting held

21st January 2016 - Ref. AF15/554

Goal: Governance Strategic Objective: (i) Demonstrate innovative and responsible organisational

governance


(a) Minutes of the Council Development Assessment Panel meeting held on Thursday, 21st January 2016 be received;

(b) the decisions made by the Council Development Assessment Panel be noted.

Cr Von Stanke seconded Carried 10. OPERATIONAL SERVICES REPORT NO. 1/2016 – Infrastructure – Street Tree

Planting Advice and Information – Continuation of the Street Tree Program – Ref. AF11/1201

Goal: Environment Strategic Objective: (i) Systematically build Council as an environmentally

sustainability organisation Cr Richardson moved it be recommended:

(a) Operational Services Report No. 1/2016 be received;

(b) Council extend the Street Tree and Replacement Program for a further 10

years to 2027 and refer an annual budget amount to cover the cost of this program.

Cr Greco seconded Carried

11. OPERATIONAL SERVICES REPORT NO. 2/2016 – Infrastructure – Long Term

Infrastructure and Asset Management Program – Ref. AF11/1255, AF11/1253, AF11/1254, AF11/1491, AF11/629, AF13/7

Goal: Building Communities Strategic Objective: (i) The identified of the community are met, through

implementing Long Term Asset Management Plans and Infrastructure Plans

Cr Greco moved it be recommended:

(a) Operational Services Report No. 2/2016 be received;

(b) all projects listed in Appendix 1 to Appendix 6 of Operational Services Report

2/2016 inclusive for 2016/2017 be referred to the 2016/2017 Draft Budget for further consideration.

Cr Mutton seconded Carried

- 19 -

12. PROPERTY MANAGEMENT – Frew Park – Turfwise Consulting Report - AF11/1521

Goal: Building Communities Strategic Objective: (i) Strive for an increase in services and facilities to ensure the

community has equitable access and that the identified needs of the community are met


(a) Members will have noticed the generally poor condition of the Frew Park playing

surface. A substantial amount of the grass has died off. The grass that has died off is a winter grass that now dominates the oval and is very unsightly when it dies off in summer.

(b) Council has now received a report from Turfwise Consulting (copy was attached)

which clarifies the problem and puts forward a rehabilitation strategy.

(c) Timing is absolutely crucial to the success of the strategy and the works must be done in the next 1-2 weeks if it is to be successful (so the surface is ready for sport after the winter). Cricket has finished using the surface this year (they believe it is now unsafe to play on).

(d) A local contractor has the equipment and plants available to complete the works, but

Council’s procurement policy, if applied, will mean that works will not commence for at least 4-6 weeks – this will be too late.

(e) The estimated cost to repair the surface is between $15,000 and $18,000.



(b) Council proceed immediately with the urgent repair works to the Frew Park

playing surface in line with the recommendations of Turfwise Consulting’s Report “Frew Park 2016”;

(c) Council approve the immediate engagement of Blue Lake Turf to undertake

this week.


- 20 -

MOTION WITH NOTICE 1. PROPERTY MANAGEMENT - Naming of Former Hospital Site - Community

Consultation - Ref. AF15/327 Cr Greco moved that the Former Hospital site be named Elizabeth Knight Reserve

seconded MOTIONS WITHOUT NOTICE

- 21 -

CONSIDERATION FOR EXCLUSION OF PUBLIC moved that pursuant to section 90(2) of the Local Government Act 1999 the Council orders that all members of the public (with the exception of other Council Members and Council Officers now present) be excluded from the meeting in order for Agenda Item 10 to be received, discussed and considered in confidence.

The Council is satisfied that the information to be received, discussed or considered in relation to this Agenda Item is information that pursuant to:

section 90(3)(d) - is commercial information of a confidential nature (not being a trade secret) the disclosure of which could reasonably be expected: to prejudice the commercial position of the person who supplied the information, and; to confer a commercial advantage on a third party.

The information to be received and discussed relates to a preliminary development proposal of a 3rd party organisation the disclosure of which would reasonably be expected to prejudice or confer advantage on the commercial positions of various stakeholders in the subject development and other development proposals of the 3rd party that supplied the information. In addition, the disclosure of this information would, on balance, be contrary to the public interest. The public interest in public access to the meeting has been balanced against the public interest in the continued non-disclosure of the information. The benefit to the public at large resulting from withholding the information outweighs the benefit to it of disclosure of the information. The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances because disclosure of the 3rd parties development proposal would prejudice that parties continued involvement in the development and would also prejudice the Council’s position in negotiating appropriate commercial and acceptable community outcomes associated with the proposed development.

Item No. Subject Matter S90 (3) Grounds

Corporate & Community Services

11. CORPORATE AND COMMUNITY SERVICES REPORT NO. 14/2016 – Frew Park Ambulance Station Development - Ref. AF16/11

(d)

seconded

MEMBERS INFORMAL WORKSHOP Wednesday 20th January, 2016

RECORD OF PROCEEDINGS Wednesday 20th January, 2016 at 5.30 p.m.

Civic Centre, Mount Gambier (Conference Room, Level 1)

10 Watson Terrace, Mount Gambier

MEMBERS PRESENT:- STAFF PRESENT:-

Mayor A Lee Mark McShane, Chief Executive Officer Cr Des Mutton Daryl Sexton, Director Operational Services Cr Christian Greco Grant Humphries, Director Corporate Services Cr Steve Perryman Kris Roberts, Economic Development Manager Cr Frank Morello Barbara Cernovskis, Manager Community Services & Development Cr Hanna Persello Michael McCarthy, Manager Governance & Property Simon Wiseman, Senior Planner

MEMBERS APOLOGIES:-

Cr Sonya Mezinec

Cr Mark Lovett

Cr Josh Lynagh

Cr Penny Richardson

Discussion was held regarding:

Potential commercial and tourism activities/infrastructure at the Crater Lakes area

Economic Development for the City of Mount Gambier (analysis and action).

Workshop concluded at 7:10 p.m.

MEMBERS INFORMAL WORKSHOP Tuesday 2nd February, 2016

RECORD OF PROCEEDINGS Tuesday 2nd February, 2016 at 5.30 p.m.

Civic Centre, Mount Gambier (Conference Room, Level 1)

10 Watson Terrace, Mount Gambier

MEMBERS PRESENT:- STAFF PRESENT:-

Mayor A Lee Mark McShane, Chief Executive Officer Cr Ian Von Stanke Daryl Sexton, Director Operational Services Cr Frank Morello Daryl Morgan, Engineering Manager Cr Josh Lynagh Barbara Cernovskis, Manager Community Services & Development Cr Sonya Mezinec Michael McCarthy, Manager Governance & Property Cr Christian Greco Josh Wilson, Project Planning Officer Cr Mark Lovett

MEMBERS APOLOGIES:-

Cr Des Mutton

Cr Penny Richardson

Cr Hanna Persello

Discussion was held regarding:

Rental Policy

City Centre Streetscape Developments

Naming of Former Hospital Site

Fire Season Emergency Response

Environmental Protection Air Quality Policy

Frew Park Centre

Workshop concluded at 7:15 p.m.

City of Mount Gambier

Corporate and Community Services Committee

(all items referred to Council Meeting 19/1/2016)

Committee Item No. Action Responsible Status

Corporate & Community Services Items

2. FINANCIAL MANAGEMENT – Grant Funding Enquiries – Letter from East Gambier Netball Club – Ref. AF11/2175

Items 1 – 3 be Items (a) – (b) be received and actioned. DCS Completed

3. GOVERNANCE – Committees – Lifelong Learning Sub-Committee – Minutes of Meeting held 18

th

December, 2016 – Ref. AF15/78

Items 1 – 3 be received and actioned. MCSD In Progress

4. PROPERTY MANAGEMENT - Railway Lands Activation Team update – Ref AF15/398

Report received for information MCSD Completed

5. CORPORATE AND COMMUNITY SERVICES REPORT NO. 01/2016 – Council Fees and Charges Review 2016/2017 – Ref. AF11/2289

Report received for information

Council adopt all recommended fees and charges identified in the “Schedule of Fees and Charges – 2016/2017 Financial Year” as presented in Corporate and Community Services Report No. 1/2016 notwithstanding that;

(i) other than those fees and charges that are

identified as having specific commencement or review dates, all fees and charges in the “Schedule of Fees and Charges – 2016/2017 Financial Year” will come into effect on 1

st July

2016. (ii) Council may see fit to amend any fee or charge as

circumstances change or arise. (iii) the approval of Dog and Cat Management Board

is required in relation to Council’s application for revised dog registration fees for the 2016/2017 financial year.

DCS Completed

6. CORPORATE AND COMMUNITY SERVICES REPORT NO. 4/2016 - Review of Valuation and Rating System - Ref. AF11/2290

Report received for information (a) Rating assumptions and directions referred to in this

Report be used to prepare Council’s draft Annual Business Plan and draft Budget, for Council’s future consideration.

DCS Completed

7. CORPORATE AND COMMUNITY SERVICES REPORT NO. 5/2016 - China Engagement - Ref. AF13/306

Report received for information

CEO Completed

8. CORPORATE AND COMMUNITY SERVICES REPORT NO. 6/2016 - Scheduling of Corporate and Community Services Committee Meetings - Ref. AF14/283

Report received for information The Corporate and Community Services Standing Committee meetings be held on the second Monday of every month at 5.30 p.m. with the exception being: (i) When the second Monday of the month is the day

prior to the scheduled Council meeting in which case the Corporate and Community Services Committee meeting will be held on the first Monday of the month. These dates are 7

th March 2016, 7

th November 2016,

7th August 2017 and 7

th May 2018.

(ii) When the second Monday of the month is a Public

Holiday in which case the Corporate and Community Services Committee meeting will be held at 5.30 pm on the next ordinary business day.

CEO Completed

9. CORPORATE AND COMMUNITY SERVICES REPORT NO. 7/2016 - Riddoch Art Gallery - Update - Ref. AF15/428

Report received for information CEO Completed

10. CORPORATE AND COMMUNITY SERVICES REPORT NO. 8/2016 - Appointment Of Members On Other Bodies & Organisations – Queen Elizabeth Park Trust – Ref. AF11/854

Report received for information The Corporate and Community Services Committee explore options to fill the Board Member vacancy on the Queen Elizabeth Park Trust and provide a report back to Council.

CEO Completed

11. CORPORATE AND COMMUNITY SERVICES REPORT NO 09/2016 - Policy Review – L190 Library – Opening Hours – Ref. AF11/1950

(a) Council hereby revokes Council Policy: L190 – LIBRARY – OPENING HOURS

(b) Council makes the necessary amendments to

Council's Policy Manual Index.

MGP Completed

MOTIONS WITHOUT NOTICE

1. NATIONAL APOLOGY TO THE STOLEN GENERATION

(a) Council recognises National Apology day on Saturday 13

th February with an event/function that is

meaningful and respectful of this significant occasion;

(b) Cr Persello (Presiding Member, Community

Engagement & Social Inclusion Sub-Committee) and Cr Lovett participate in development of such event

CEO/ATLES In Progress

2. GOVERNANCE – Appointment of Members on Committees and Other Bodies & Organisations - Ref. AF11/854

(b) the nominees endorsed in resolution (a) be confirmed to the Limestone Coast Local Government Association for consideration at its 2016 Annual General Meeting.

CEO/MGP Completed

3. COMMUNITY RELATIONS - Greetings - Congratulations, Greetings and Condolences received and Sent by Council – Ref. AF11/208

Council send a letter of congratulations to Minister Kyam Maher on his additional portfolios, including employment and we look forward to working with him to increase employment opportunities in Mount Gambier.

CEO/ATLES Completed

of 2

City of Mount Gambier

Council Meeting 16th February 2016 - Operational Services Action Items

Committee Item Action Responsible Status

Operational Services (October Meeting)

4. ENVIRONMENTAL MANAGEMENT - Project Management - Solar Systems at Council Facilities - Ref. AF11/407

Council engage Quark Consulting to undertake project management of two solar systems - Waste Transfer Centre, and Council Works Depot, for an expected cost of $5,600.

Council authorise the Director - Operational Services to work with Quark in procuring the capital equipment required for the two solar systems, for an expected cost of $40,973.

Council refer the Carinya Gardens solar system, and associated project management, to the Mount Gambier Cemetery Trust to consider funding from capital reserves held by the Trust, at an expected total cost of $13,875.

ESO In Progress

7. FINANCIAL MANAGEMENT - Architectural Design Competition - Civic Centre Flytower Facade System - Ref. AF15/406

Council Officers be authorised to engage Chapman Herbert Architects on an approved Client/Architect agreement to carry out the design development phase of the project in consultation with the Key Stakeholders and State Heritage. The final design concept will be reported back to Council prior to engaging Chapman Herbert Architects (or any other architect) to fully document, tender, and project manage the construction in accordance with the approved budget of $900,000.

MRS In Progress

9. PROPERTY MANAGEMENT - Naming of Former Hospital Site - Community Consultation - Ref. AF15/327

the matter be left lie on the table pending further community engagement and making the process more inclusive due to the very low level of community response.

DOS In Progress

Operational Services (November Meeting)

3. INFRASTRUCTURE - Street Tree Planting Program 2016 - Ref. AF15/431

Council remove the Melaleuca tree adjacent to 1 Philip Street as requested.

Council, having considered all submissions in relation to the proposed Street Tree Program for 2016 hereby adopts the tree planting schedule with the exception of 2 & 10 Kyrenia Court, 8 & 9 Gardiner Terrace, 1 Derwent Court, 3, 12 & 19 Ellwood Court, 13 & 18 Ramsay Avenue, 1A Werona Street, 3 Aramanta Drive, 27 Mayflower Court, 6 Macquarie Court, 3 Eyre Court and 1 Phillip Street.

ETO In Progress

5. PROPERTY MANAGEMENT - Maintenance - Lake Terrace Cemetery - Request for Memorial Plaque (J Galpin) - Ref. AF11/1496

Council arrange a memorial plaque to be appropriately placed at the Sexton’s Cottage within the Lake Terrace Cemetery grounds (including costs

DOS In Progress

of 2

of same) with wording of the plaque to be determined between the Director Operational Services and Mr Jim Galpin.

3. HEALTH MANAGEMENT – Program Management – Food Safety Rating Scheme - Ref. AF15/609

Council participate in the Food Safety Rating Scheme, due to commence early 2016.

CHO Completed

6. PROPERTY MANAGEMENT – Railway Lands Redevelopment Project – Construction of Margaret Street Walkway - Ref. AF13/439

Council Officers be requested to further develop the attached concept including costings for a further report back to Council

MRS In Progress

7. TRAFFIC MANAGEMENT – Regulating – Parking On-Street – Pick Avenue (western side) – Letter from Pick Avenue Deli & Bakery – Ref. AF11/1880

The Traffic Impact Statement attached to the agenda be endorsed by Council.

Council rescind resolution number 3.4.057.

The City of Mount Gambier pursuant to Ministerial delegation resolves the following:

Restricted Parking Area 15 MINUTE PARKING 3.5.099 PICK AVENUE (WESTERN HALF) – from 79.0 metres

south of the T-intersection with Sturt Street to 194.0 metres south of the said T-intersection with Sturt Street, to apply between 8:00 a.m. to 5:00 p.m. Monday to Friday, 7:30 a.m. to 5:00 p.m. Saturday and 8:00 a.m. to 5:00 p.m. Sunday

To be effective on the installation of appropriate signage.

GI Completed

Motion Without Notice (December Meeting)

1. ENVIRONMENTAL MANAGEMENT – Community Consultation – Environmental Protection (Air Quality) Policy 2016 Impact Report – Ref. AF15/257

The Report from the Director – Operational Services at Operational Services Item 11 of the Agenda be received.

A Council Workshop be held to discuss a more suitable Air Quality Policy for the community of Mount Gambier.

DOS Completed

Committee Item Action Responsible Status

Railway Lands Development and Management (November Meeting)

2. PROPERTY MANAGEMENT - Railway Lands Redevelopment Project - Installation of Outdoor Musical Instruments in Nature Play Area - Ref. AF13/439

Council thank the Rotary Club for their offer and request Members meet with the Activation Team to discuss how to progress this concept along the lines of ‘placemaking’ principles rather than permanent high cost elements that have not been widely supported by or introduced to the public.

MRS In Progress

city of mount gambier...february, 2016 at 6.00 p.m. 2. notice is given that the standing committees...

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