NOTE: Item #3 on the agenda provides an opportunity for members of the public to share

comments with the Committee. If you plan to attend this meeting in person, please contact

us at 486-2003 or Steve.Barg@ci.marshfield.wi.us by noon on Tuesday, August 4th, so that

we can plan for appropriate social distancing. Otherwise you may give input by contacting

City Administrator Steve Barg at the phone number or e-mail address shown above, and

your comments will be shared with the Committee.

FINANCE, BUDGET AND PERSONNEL COMMITTEE MEETING

TUESDAY, AUGUST 4, 2020 COUNCIL CHAMBERS, CITY HALL

207 WEST 6TH STREET 5:30 p.m.

1. Call to Order – Ed Wagner, Chairperson 2. Identify potential conflicts of interest 3. Citizens comments

4. Consent Agenda

• Minutes of July 21, 2020 regular meeting • Bills and payroll • Monthly position control report

Recommended Action: Approve the consent agenda, as presented

5. Consideration of items removed from the consent agenda, if any

6. Request to recommend approval of Resolution No. 2020-32, reversing the action taken in Resolution No. 2020-13, and terminating the temporary suspension of late fees imposed on unpaid sanitary sewer charges during the COVID-19 pandemic. Presented by Steve Barg, City Administrator

Recommended Action: Recommend Council approval of Resolution No. 2020-32

7. Request to approve revised job description for Administrative Associate III-Public Works. Presented by Jen Rachu, Human Resources Director

Recommended Action: Recommend approval of job description

8. Discuss draft ordinance creating an ethics board. Presented by Ed Wagner, Chairperson

Recommended Action: Discretion of the Committee

CITY OF MARSHFIELD

MEETING NOTICE

FINANCE, BUDGET AND PERSONNEL COMMITTEE

AUGUST 4, 2020

9. Receive report on recent TIF district audits. Presented by Ron Aumann, Finance Director

Recommended Action: None, for information only 10. Receive annual report on the City’s debt. Presented by Ron Aumann, Finance Director

Recommended Action: None, for information only 11. Suggested items for future agendas

12. Adjourn Posted this day July 31, 2020 at 2:30 p.m. by Jessica Schiferl, Deputy City Clerk

NOTICE

It is possible that members of and possibly a quorum of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Deb M. Hall, City Clerk, at 207 West 6th Street or by calling (715) 384-3636.

This meeting can be viewed “LIVE” on the City of Marshfield website at ci.marshfield.wi.us , City of Marshfield Facebook page at www.facebook.com/CityofMarshfieldWI/ and on Charter Cable Channel 991. The meeting is also archived on the City of Marshfield’s YouTube Channel and Facebook Page located on the City website at ci.marshfield.wi.us and replayed the following day and throughout the week on Charter Cable Channel 991. Please see your cable listing for the City Government Channel at http://ci.marshfield.wi.us/departments/communications/index.php

FINANCE, BUDGET AND PERSONNEL COMMITTEE MINUTES OF JULY 21, 2020

Meeting called to order by Chairperson Wagner at 5:30 p.m., in the Common Council Chambers, City Hall. PRESENT: Alderpersons Peter Hendler, Nick Poeschel, Tom Witzel, Ed Wagner and Rebecca Spiros. EXCUSED: None ALSO PRESENT: Alderperson Fischer, City Administrator Barg, Chris Plamann from Accurate, and City Personnel (Jen Rachu, Ron Aumann, Amy Van Wyhe, Jill Porter, and Deb Hall) Identify potential conflicts of interest: None Citizen Comments None FBP20-043 Motion by Poeschel, second by Spiros to approve the items on the consent agenda:

1. Minutes of the July 2, 2020 special meeting. 2. Minutes of the July 7, 2020 regular meeting. 3. Bills in the amount of $1,050,869.24. 4. Report of Personnel Actions of July 21, 2020. 5. June 2020 Treasury Report

Motion carried No items were removed from the consent agenda. FBP20-044 Motion by Hendler, second by Spiros to recommend approval of a 2-year extension of the current contract for auditing services with Clifton Larson Allen (CLA) for 2020 and 2021. Motion carried FBP20-045 Motion by Witzel, second by Hendler to sign a 1-year extension of the current contract with Grota Appraisals for assessing services effective January 1, 2021 and evaluate having an in-house assessor in the future. Motion carried Alderperson Wagner presented a proposed ordinance establishing an Ethics Board. This item will be placed on the next Finance agenda to allow time for the committee to review it. FUTURE AGENDA ITEMS

None Motion by Witzel, second by Hendler to adjourn the meeting at 6:11 p.m. Motion carried Respectfully submitted, Deb M. Hall City Clerk

Department Division Position FTE Last Name First Name

Administration City Administrator 1.00 BARG STEVEN

Administration Human Resources Director 1.00 RACHU JENNIFER

Administration Administrative Specialist/HR Assistant 0.50 KROGMAN AMY

Administration Property Appraiser 1.00 VACANT

Administration Deputy Assessor 1.00 PUGH KEITH

Administrator Total 4.50

Clerk City Clerk 1.00 HALL DEBORAH

Clerk Deputy Clerk 1.00 SCHIFERL JESSICA

Clerk Administrative Associate II 0.50 ALTMANN JANICE

Clerk Total 2.50

Communication Communication Director 1.00 LOUCKS THOMAS

Communication Communication Media Specialist 1.00 BENNETT DAVID

Communication Total 2.00

Development Services Development Services Director 1.00 MILLER JOSHUA

Development Services City Planner 1.00 HEMBROOK BRYCE

Development Services Associate Planner 1.00 SIMKOWSKI EMMETT

Development Services Inspector I 1.00 BARKER THOMAS

Development Services Inspector II 1.00 DILLINGER BRIAN

Development Services Supervisor/Inspector III 1.00 KILTY PATRICK

Development Services Administrative Associate III 1.00 DELO NATALIE

Development Services Total 7.00

Finance Accountant 1.00 NEISES PAM

Finance Accounting Manager 1.00 VAN WYHE AMY

Finance Accounting Technician 1.00 GREGOR TANYA

Finance Accounting Clerk 0.50 SABO BONNIE

Finance Finance Director 1.00 AUMANN RON

Finance Payroll/AP Technician 1.00 DRAEGER ASHLEY

Finance Payroll/AP Technician 1.00 SCHOOLEY ROBERT

Finance Total 6.50

Fire Administrative Associate IV 1.00 PANZER LORI

Fire Deputy Fire Chief 1.00 BAKOS STEVE

Fire Deputy Fire Chief 1.00 CLEMENTS JODY

Fire Deputy Fire Chief 1.00 FLETTY PETER

Fire Deputy Fire Chief 1.00 LUCARELI JON

Fire Deputy Fire Chief 1.00 WEILAND TROY

Fire Fire Chief 1.00 OWEN SCOTT

Fire Firefighter CC Paramedic 1.00 JONAS ERIK

Fire Firefighter CC Paramedic 1.00 ALTMAN JONATHAN

Fire Firefighter CC Paramedic 1.00 ANNEN STEPHEN

Fire Firefighter CC Paramedic 1.00 BARNES BRIAN

Fire Firefighter CC Paramedic 1.00 FEITER ANTHONY

Fire Firefighter CC Paramedic 1.00 FOTH JASON

Fire Firefighter CC Paramedic 1.00 FRYDENLUND LUCAS

Fire Firefighter CC Paramedic 1.00 GILBERTSON BJORN

Fire Firefighter CC Paramedic 1.00 GRIESBACH BENJAMIN

Fire Firefighter CC Paramedic 1.00 HALLORAN ANTHONY

Fire Firefighter CC Paramedic 1.00 HINES TYLER

Fire Firefighter CC Paramedic 1.00 KARNOWSKI MATTHEW

Fire Firefighter CC Paramedic 1.00 LUCHINI ANTHONY

Fire Firefighter CC Paramedic 1.00 MCNAMARA NATHANIEL

Fire Firefighter CC Paramedic 1.00 MILLER ZACHARY

Fire Firefighter CC Paramedic 1.00 PAULSON HANNAH

Fire Firefighter CC Paramedic 1.00 SADAUSKAS JENI

Fire Firefighter CC Paramedic 1.00 SCHAD JASON

Fire Firefighter CC Paramedic 1.00 TACKES PAUL

Fire Firefighter CC Paramedic 1.00 WOLF MATT

Fire Firefighter EMT 1.00 BARTH JEFFREY

Fire Firefighter EMT 1.00 BAUER RODNEY

Fire Firefighter EMT 1.00 BREUER BRAD

Fire Firefighter EMT 1.00 CHRISTOPHER LANCE

Fire Firefighter EMT 1.00 ESKER KELLY

Fire Firefighter EMT 1.00 MEYER JAMES

Fire Firefighter EMT 1.00 MUELLER EVERETT

MONTHLY POSITION CONTROL REPORT

PERMANENT FULL-TIME/PART-TIME

POSITIONS AS Of July 31, 2020

Department Division Position FTE Last Name First Name

Fire Firefighter EMT 1.00 VANDEN ELZEN JOSEPH

Fire Firefighter Paramedic 1.00 DUNN RYAN

Fire Firefighter Paramedic 1.00 HANSEN JUSTIN

Fire Firefighter Paramedic 1.00 KENOWSKI JACOB

Fire Firefighter Paramedic 1.00 SAEGER NATHAN

Fire Firefighter Paramedic 1.00 TRAVIS MATTHEW

Fire Total 40.00

Library Administrative Assistant 0.70 RUCKER CAREY

Library Adult Services Managing Librarian 1.00 HESS MEHTA

Library Asst Dir./Tech. Srvs Managing Librarian 1.00 BAKER KATHLEEN

Library Circulation Supervisor 1.00 SCHULTZ ROBERT

Library Library Assistant 0.50 CERA JILL

Library Library Assistant 0.50 LINZMEIER ANNA

Library Library Assistant 0.50 SCHMIDT MELISSA

Library Library Assistant 1.00 SMITH PENNY

Library Library Associate 1.00 DERFUS MARY

Library Library Associate 1.00 SMITH DEBORAH

Library Library Associate 1.00 HILL SANDRA

Library Library Director 1.00 PORTER JILL

Library Library Facility Manager 1.00 LANDWEHR NICHOLAS

Library Library Specialist 0.50 APFEL STEVE

Library Library Specialist 0.53 BAKER DAVID

Library Library Specialist 0.60 BARTKOWIAK SARA

Library Library Specialist 0.50 HALBERSMA ANDREA

Library Library Specialist 0.80 KRUSE NATALIE

Library Library Systems Analyst 1.00 MADER ROBERT

Library Volunteer & Program Coordinator 0.50 PIERSON BETHANY

Library Youth Services Managing Library 1.00 JOHNSON MURRAY

Library Total 16.63

Mayor Administrative Specialist/HR Assistant 0.50 KROGMAN AMY

Mayor Mayor 0.50 MCMANUS ROBERT

Mayor Total 1.00

Municipal Court Municipal Court Clerk 0.88 CARLSON SUSAN

Municipal Court Total 0.88

Parks & Recreation Administrative Associate III 1.00 BESLER ABIGAIL

Parks & Recreation Assistant Parks Superintendent 1.00 ROGERS DANIEL

Parks & Recreation City Forester 1.00 RYSKIEWICZ MARK

Parks & Recreation Custodian 0.50 DISCHINGER RICHARD

Parks & Recreation Parks & Recreation Director 1.00 CASPERSON JUSTIN

Parks & Recreation Parks Superintendent 1.00 STEINBACH BENJAMIN

Parks & Recreation Parks Technician 1.00 RASMUSSEN TIMOTHY

Parks & Recreation Parks Technician 1.00 SEE CODY

Parks & Recreation Parks Technician 1.00 WEINFURTNER JEFFREY

Parks & Recreation Parks Worker 1.00 HERKERT TOM

Parks & Recreation Pool Technician 1.00 VACANT

Parks & Recreation Recreation Manager 1.00 CASSIDY KELLY

Parks & Recreation Technical Services Coordinator 1.00 BEACHAMP AMY

Parks & Recreation Zoo Manager 1.00 BURNS STEVEN

Parks & Recreation Total 13.50

Police Administrative Associate IV 1.00 LINDNER PEGGY

Police Assistant Police Chief 1.00 ZEPS PATRICK

Police Custodian 1.00 TIBBETT BRUCE

Police Drug Officer 1.00 IVERSON DEREK

Police Drug Officer 1.00 FOEMMEL JASON

Police Ordinance Enforcement Officer 1.00 LARSEN ROBERT

Police Ordinance Enforcement Officer 1.00 WOLF KAYLA

Police Administrative Services Supervisor 1.00 KROKSTROM LORRIE

Police Police Chief 1.00 GRAMZA RICHARD

Police Police Detective 1.00 ZUPANC CHRISTINE

Police Police Detective 1.00 HAMILL KEVIN

Police Police Detective 1.00 NEINAST ALLAN

Police Police Detective 1.00 PARKS JASON

Police Police Lieutenant 1.00 ESSER TRAVIS

Police Police Lieutenant 1.00 GEURINK JODY

Police Police Lieutenant 1.00 KEFFER DENNIS

Police Police Lieutenant 1.00 PUNKE JASON

Police Police Lieutenant 1.00 SHERDEN TRAVIS

Department Division Position FTE Last Name First Name

Police Police Officer 1.00 ABEL LIBBY

Police Police Officer 1.00 BEATHARD ROBERT

Police Police Officer 1.00 VACANT

Police Police Officer 1.00 BERG CHRISTOPHER

Police Police Officer 1.00 BORCHARDT BLAKE

Police Police Officer 1.00 BORNBACH CALEB

Police Police Officer 1.00 AMENT KELLY

Police Police Officer 1.00 CHRISTIAN CORY

Police Police Officer 1.00 ENDRIES TERRY

Police Police Officer 1.00 FOX SAMUEL

Police Police Officer 1.00 GROSS ROCHLEY

Police Police Officer 1.00 HASZ CHRISTOPHER

Police Police Officer 1.00 KIZER JAMIE

Police Police Officer 1.00 KLEIN ANTHONY

Police Police Officer 1.00 KRAMER LANDON

Police Police Officer 1.00 ECKES ALLIE

Police Police Officer 1.00 MAXSON JACOB

Police Police Officer 1.00 MEEK STEVEN

Police Police Officer 1.00 MITCHELL ALEXANDER

Police Police Officer 1.00 PUNKE JASON

Police Police Officer 1.00 SCHEPPLER MACK

Police Police Officer 1.00 TLACHAC JESSE

Police Police Officer 1.00 LARSEN JOSHUA

Police Police Officer 1.00 WARGOWSKY AARON

Police Police Officer 1.00 RINGQUIST ANDREW

Police Police Records Specialist 1.00 GAETZ CINDY

Police Police Records Specialist 1.00 KARL DEBRA

Police Police Records Specialist 1.00 STARGARDT CHRIS

Police Police School Liaison Officer 1.00 BERRES MATTHEW

Police Police School Liaison Officer 1.00 LEU-MARTINEK JULIE

Police Traffic Safety/Crime Prevention 1.00 SALACINSKI DANIEL

Police Total 49.00

Public Works Administration Public Works Director 1.00 KNOECK DANIEL

Publc Works Administration Administrative Associate III 1.00 RABER COLE

Public Works Facilities Management Facilities Maint. Coordinator 1.00 MOLTER JEFFREY

Public Works Engineering Assistant City Engineer 1.00 CASSIDY TIMOTHY

Public Works Engineering City Engineer 1.00 TURCHI THOMAS

Public Works Engineering Civil Engineer II 1.00 MAURITZ JOSH

Public Works Engineering SR. GIS Coordinator 1.00 BUEHLER DAVID

Public Works Engineering Engineering Technician 1.00 OLDHAM LANCE

Public Works Engineering Engineering Technician 1.00 MILLER SHAWN

Public Works Engineering Civil Engineer I 1.00 PERTON JAMES

Public Works Street Services Administrative Associate III 1.00 WARP JEAN

Public Works Street Services Asst Street Superintendent 1.00 BORNBACH KURT

Public Works Street Services Asst Street Superintendent 1.00 SCHMIDT PHILLIP

Public Works Street Services Equipment Operator I 1.00 AGA JASON

Public Works Street Services Equipment Operator I 1.00 CHURKEY MATTHEW

Public Works Street Services Equipment Operator I 1.00 GABEL BRIAN

Public Works Street Services Equipment Operator I 1.00 KRAMER TRAVIS

Public Works Street Services Equipment Operator I 1.00 OLSON SHAWN

Public Works Street Services Equipment Operator I 1.00 OTT BENJAMIN

Public Works Street Services Equipment Operator I 1.00 RAAB NOAH

Public Works Street Services Equipment Operator I 1.00 SCHILL TREVOR

Public Works Street Services Equipment Operator I 1.00 VACANT

Public Works Street Services Equipment Operator II 1.00 ANDREWS KURTIS

Public Works Street Services Equipment Operator II 1.00 CHRISTIANSEN CHRISTOPHER

Public Works Street Services Equipment Operator II 1.00 GUENSBURG WILL

Public Works Street Services Equipment Operator II 1.00 MCCLUNG BRIAN

Public Works Street Services Equipment Operator II 1.00 NIEHAUS PATRICK

Public Works Street Services Equipment Operator II 1.00 SCHROEDER WILLIAM

Public Works Street Services Equipment Operator II 1.00 SHANKS CODY

Public Works Street Services Equipment Operator II 1.00 VACANT

Public Works Street Services Equipment Technician/Operator 1.00 SONNEMANN LESTER

Public Works Street Services Fleet Supervisor 1.00 BROCK CRAIG

Public Works Street Services Inventory Assistant/Operator 1.00 BUTCHER JUSTIN

Public Works Street Services Mechanic I 1.00 BRUHN TODD

Public Works Street Services Mechanic I 1.00 WANTA DUANE

Department Division Position FTE Last Name First Name

Public Works Street Services Sign Technician/Operator 1.00 BROCK COREY

Public Works Street Services Sign Technician/Operator 1.00 LANGFELDT TIMOTHY

Public Works Street Services Specialized Equipment Operator 1.00 KOZIK KYLE

Public Works Street Services Specialized Equipment Operator 1.00 LINZMEIER BRYAN

Public Works Street Services Street Superintendent 1.00 HAWLEY KRISTOFER

Public Works Wastewater Asst Wastewater Superintendent 1.00 KIVELA MARK

Public Works Wastewater Administrative Associate III 0.60 COY JEAN

Public Works Wastewater Wastewater Operator 1.00 GESSERT ROSS

Public Works Wastewater Wastewater Operator 1.00 LUKANICH JOHN

Public Works Wastewater Wastewater Operator 1.00 KUHLKA LOUIS

Public Works Wastewater Wastewater Operator - Level 4 1.00 OTT ANDREW

Public Works Wastewater Wastewater Operator - Level 4 1.00 CHARRON JACOB

Public Works Wastewater Wastewater Operator - Level 4 1.00 GOHAM JOEL

Public Works Wastewater Wastewater Operator - Level 4 1.00 FISCHER BRANDON

Public Works Wastewater Wastewater Operator - Level 4 1.00 NOSBISCH MITCHELL

Public Works Wastewater Wastewater Superintendent 1.00 WARP SAMUEL

Public Works Total 50.60

Technology IT Analyst 1.00 WESTMAN ERIK

Technology IT Analyst 1.00 SUTTON MATTHEW

Technology IT Director 1.00 NG ENG

Technology Associate IT Analyst 1.00 SCHROEDER SHAWN

Technology Total 4.00

Grand Total 198.11

DATE: July 31, 2020 TO: Finance, Budget and Personnel Committee FROM: Dan Knoeck, Public Works Director

Jen Rachu, Human Resources Director RE: Revision of Public Works Administrative Associate III

BACKGROUND

In September 2019, the Public Works Administrative Associate III position was revised to include additional administrative support for the Clerk’s Office, Assessing, and Finance Departments as we continued to monitor customer service functions in the new City Hall. As this new position was developed, the intent was to be flexible and to continue to monitor the work of the role to ensure customer needs were meet at the front counter and administrative support was provided for Public Works/Engineering operations. The Public Works Director met regularly with the employee throughout their time in the role to better understand what level assistance was needed for Public Works going forward and what amount of assistance was typically provided to other City departments.

The current incumbent has tendered his resignation from this position. Upon his notice, feedback was sought from the employee to better understand the day-to-day operations of the role and to identify what was working effectively, what could be improved, and what, if any, capacity remained in the role. Leaders from Public Works, Finance, Engineering, the Clerk’s Office, Development Services and Human Resources also met with the employee to better understand the overall function and capacity of this role. As a result, the job description has been revised.

ANALYSIS The revised job description is included in your packet. As you will see, the key change is a change in the reporting structure. Staff has determined that the position is better served by reporting to the City Clerk rather than the Public Works Director, however the role will continue to have shared responsibilities. The majority of changes in the position are clarifications based upon work that the Administrative Associate III has taken on over the past several months. The review included making adjustments to the percentages of these tasks and clarifying responsibilities regarding customer service and election functions. Newer duties assigned to this position include processing licenses and providing some additional assistance to Human Resources.

City of Marshfield

Memorandum

Based on these changes, staff does not feel it is necessary to submit this revised job description to McGrath Human Resources Group for evaluation as the overall scope of the position has not changes and responsibilities assigned to this position are clerical in nature. This change is FTE neutral to the City but will increase the FTE in the Clerk’s Office by 0.5 FTE and decrease the FTE in Public Works by 0.5 FTE. RECOMMENDATION Staff is requesting approval of the revised job description, Administrative Associate III in the Clerk’s Office with the intent to begin the recruitment process for this position upon the Committee’s approval.

JOB TITLE: Administrative Associate III

DEPARTMENT: Public Works Clerk’s Office

SUPERVISOR: Director of Public Works City Clerk

COMPENSATION GRADE:

122

EXEMPT STATUS: Non-Exempt

JOB SUMMARY

The Administrative Associate III provides full administrative assistant support and

customer service for a variety of departments. The position acts as a liaison between

citizen and staff primarily for the Public Works Department but also for the Assessing

Department with backup Administrative Assistant II support for other departments within

City Hall.. Requires strong interpersonal skills, customer service mentality, and problem

solving ability utilized for both internal and external customers.

JOB DESCRIPTION

Task

No.

Description Frequency

1. Performs a variety of clerical and administrative duties for the Public Works Department with backup Administrative Assistant II support for other departments in City Hall including but not limited to:

a) composing documents, letters, bids, quotations, specification and quotation summaries;

routing mail; c) maintaining files, creating new files as needed; d) administering Engineering Division Permits d) greeting callers to office, determining purpose of visit, assisting with applications, government forms, and other documents referring to another office if necessary; e) makes appointments for Public Works Department staff; f) ordering supplies; g) updates to the City’s web page h) Assists Public Works Director with annual budget and

4025%

Capital Improvement Program preparation by typing and compiling budget documents and information, working in the CIP software and assembling CIP documents.

2. Assists Public Works Director with annual budget and Capital Improvement Program preparation by typing and compiling budget documents and information.

2.5%

3. Assists in preparation of Prepares agendas for Board of Public Works meetings. Types minutes. Distributes and posts agendas and minutes to the City’s web page. When appropriate acts as backup to other City Departments in City Hall by preparing and distributing agendas as necessary.

15%

4. Assists in Completes special assessment procedures by assembling property owner lists and mailing labels, typing reports, preparing resolutions and public hearing notices and mailing information to property owners. Enter and update special assessments (estimates and final costs) into SA Manager. Prepares final assessments for mailing, collects and records payments, generates assessment data for tax role, and manages final payoffs. Completes Property Information Requests which records information for future special assessments for a specific address.

150%

5. Provides administrative support to the Assessing Department by answering phone calls and scheduling appointments. preparing documents and sending out mailings, sorting, filing and scanning documents,

10%

6. Assists the City Clerk’s Office processing licenses and with elections by maintaining voter election records, processing voter and absentee applications, canceling voters, updating street addresses in WisVote.

6. Customer Service - Provides information and assistance to visitors and others having business with the City; assists customers with applications, government forms and other documents; answers phones; responds to requests for information within the span of authority

10%

7. Election Administration – Maintains voter/election records, processes voter and absentee applications, cancels voters, prepares the election boxes/paperwork, updates street addresses in WisVote.

5%

8. Processes Licenses – Assists customers with applications; enters application into the computer and also processes payment.

5%

9. Assists Human Resources with a variety of clerical tasks. Takes minutes for Safety Committee Meetings and maintains training documents and rosters.

5%

710. Assists Finance Department with tax collection 7.5%

611. Prepares Official Notice to Bidders and Public Hearing Notices and submits to local newspaper for publication. Prepares specifications and sends out documents for bids for various projects such as paving, seal coating, asphalt pavement

7.5%

projects, building demolition, etc. Prepare contracts and agreements after bid opening.

712. Performs other related tasks. Examples include: Notary Public; codes bills for submission to Finance Department; prepares yearly charges to various companies for utility permits and other miscellaneous charges; .; maintains employee vacation, sick leave, and comp time records from employee time cards.

10%

QUALIFICATIONS

Education Required:

High school diploma or equivalent. Associate Degree in Business, Administrative

Specialist, or related field is preferred.

Experience Required:

A minimum of two years’ clerical and computer experience is required.

License/Certifications:

Ability to become (and maintain) a Notary within six months of employment is

required.

Ability to complete election training/certification within six months of

employementemployment is required.

Ability to complete Assessment Technician certification desired.

Knowledge/Skills Required:

Knowledge of various software programs including Microsoft Word, Excel,

PowerPoint, and Access.

Experience with editing a web site is desirable.

Ability to effectively use office equipment such as calculator, computer,

telephone, and multi-function machine.

sStrong interpersonal skills, customer service mentality, and problem solving

ability utilized for both internal and external customers.

Must be able to work independently, perform in an active work environment and

handle multiple tasks in an organized and effective manner.

9/2019 8/2020

2019-08-04 Memo to FBP for TID 4 7 9 Audits

August 4, 2020 TO: Finance, Budget & Personnel Committee FROM: Ron Aumann, Finance Director SUBJECT: TID 4, 7, 9 Audit Results – Required by 66.1105(6m)(a) and (b) BACKGROUND State Statute describes required TID Periodic audits (sec. 66.1105(6m)(a) and (b), Wis. Stats.) “At least three Certified Public Accountant (CPA) Audits are required for each TID. The CPA must determine if the TID financial transactions are legal and comply with the project plan and TIF law. Each audit is due within 12 months: “ Audit Checkpoints:

When the first 30 percent of the project costs are spent. (30% Audit) At the end of the expenditure period. (End of Expenditure Audit) After the TID is terminated (Termination Audit)

Traditionally, the City has completed the Termination Audit, but elected to forgo the 30% Audit and End of Expenditure audits. TID 8 (Mall) – Termination Audit 7/31/2011 TID 3 (Tower Hall) – Termination Audit 2/25/2014 TID 6 (Figi’s) – Termination Audit 2/25/2014 ANALYSIS CLA has now completed the following audits: TID4 (Downtown) – End of Expenditure Audit – end of expenditure period was 9/24/2018.

Did not have 30% Audit Audit to cover date of creation (1996) through 12/31/2018.

TID7 (Yellowstone) – End of Expenditure Audit - end of expenditure period was 5/22/2019. Did not have 30% Audit Audit to cover date of creation (2001) through 6/30/2019.

TID9 (Central Ave / Forward Bank) – 30% Audit – Audit to cover date of creation (2013) through 12/31/2018.

City of Marshfield

Memorandum

2019-08-04 Memo to FBP for TID 4 7 9 Audits

REPORTS The reports are a statutorily required audit that summarizes revenues / expenses for the TID as of the report date and that expenses were allowable costs to the TID. The financial statements are prepared on the basis of the financial reporting provisions of the Wisconsin Department of Revenue. The reports show actual expenses (not transfers) for debt by year. No findings noted. ADJUSTMENT The City adjusted TID debt to their respective debt schedules in 2018. As part of the TID 7 audit, CLA tested debt proceeds and noted that TID 7 was not credited for $175,884 in debt proceeds related to the 2009A Debt issue / 2009 STFL. The City will make this adjustment in 2020 (Transfer from Debt Service to TID 7). STATUS OF AUDITS

TID 2 4 5 7 9 10 11 Purdy Bldg. Downtown Mill Creek Yellowstone Forward Mall Vet/Hwy 10 30% Outstanding NA Outstanding NA Complete OK OK End of Exp. Outstanding Complete Outstanding Complete 2035 2037 2031 Close Out

QUESTIONS

2020-08-04 FBP Debt Recap

Ron Aumann Finance Director

(715) 486-2062 ron.aumann@ci.marshfield.wi.us

City of Marshfield City Hall Plaza 207 West 6th Street Marshfield, WI 54449

August 4, 2020 TO: Finance, Budget, and Personnel Committee FROM: Ron Aumann, Finance Director RE: Annual Summary of Debt – Includes 9/1/2020 Payments - Informational 1. General Obligation (GO) and Total Debt – Summary by Issue GO Debt Issue Current Payoff Year

2013B Bonds 2,430,000 2030

2013A Notes 825,000 2023 2014A Notes 1,460,000 2024 2015B Bonds 2,810,000 2030 2015A Notes 1,245,000 2025 2016B Bonds 3,445,000 2036 2016A Notes 2,425,000 2026 2016D Bonds 1,780,000 2028 2016C Notes 1,415,000 2026 2017A Notes 2,055,000 2027 2017C Bonds 2,925,000 2035 2018A Bonds 3,780,000 2028 2019A Bonds 14,700,000 2039 2019 STFL 750,000 2024 *2020 STFL 736,000 2025

*2020A Bonds 6,295,000

Total GO Debt $49,076,000

2018 Sewer Refunding 2,550,000 2022

2017 CDABonds(TID9) 2,045,858 2032

Total Long-term Debt $53,671,858

*Includes 2020 borrowings - $736,000 STFL, 2020A Bonds $6,295,000 (tentative sizing). 2. General Obligation Debt – Limit 2019 Equalized Valuation - $1,701,656,000 5% Limit = $85,082,800 GO Debt $49,076,000 GO Debt is currently 57.7% of limit. (City policy, not to exceed 65%).

2020-08-04 FBP Debt Recap

3. General Obligation Debt – Attribution

Debt by Responsibility – GO Debt Principal % TID 2 - 0.0% TID 4 5,977,000 12.2% TID 5 325,000 0.7% TID 7 4,850,204 9.9% TID 9 465,400 0.9% TID 10 469,200 1.0% TID 11 335,000 0.7% EMS 1,335,000 2.7% Wastewater - 0.0% City (Levy) 35,319,196 72.0% 49,076,000 TID’s are $12,421,804 or 25.3% of GO Debt. City (Levy) portion of debt increased from 68.6% to 72.0%

Debt by Responsibility - Total Debt Principal % TID 2 - 0.0% TID 4 5,977,000 11.1% TID 5 325,000 0.6% TID 7 4,850,204 9.0% TID 9 2,511,258 4.7% TID 10 469,200 0.9% TID 11 335,000 0.6% EMS 1,335,000 2.5% Wastewater 2,550,000 4.8% City (Levy) 35,319,196 65.8% 53,671,858 TID’s are $14,905,629 or 27.0% of Total Long Term Debt. Discussion: 1. TIDs / Enterprise Fund debt should trend down. 2. Wastewater last debt payment scheduled for March 2022. 3. Debt Service is funded by Tax Levy (Items labelled “City / Levy”) vs. other sources. 4. Debt Service had a deficit balance of $1,004,666 as of 12/31/2019. 5. The 2020 budget included an additional $707,000 levy deficit (GF / DS) 6. Current CIP for 2021 has $476,000 additional levy spending via debt.

a. ($3,576,000 current versus $3,100,000 initial staff recommended). Thank you!