CITY OF MARSHALL, TEXAS REGULAR CITY COMMISSION MEETING

COMMISSION CHAMBERS, CITY HALL, 401 SOUTH ALAMO THURSDAY, MAY 25, 2017, 6:00 P.M.

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1. CALL TO ORDER AND ROLL CALL 2. PRESENTATIONS FROM THE PUBLIC

3. ITEMS TO BE WITHDRAWN FROM CONSENT AGENDA

4. CONSENT AGENDA The items on the Consent Agenda require little or no deliberation by the Commission. Approval of the Consent Agenda authorizes the City Manager or her designee to proceed with conclusion of each in accordance with staff recommendations, a copy of which is filed with the minutes of the meeting. A Commissioner may remove items from the Consent Agenda by making such request prior to a motion and vote on the Consent Agenda. A. Consider approval of the minutes from the May 5, 2017 Special-Called meeting

and the May 11, 2017 Regular meeting.

B. Consider approval of quarterly investment reports. (Finance Director)

C. Consider approval of an extension of the lease agreement between the City of

Marshall and the Estate of Henry Bradbury, Deceased, for use of office space at 301 N. Washington. (City Manager)

Marshall City Commission Meeting May 25, 2017 Page 2

D. Monthly financial report. (Finance Director)

E. Code Enforcement report. (Director of Planning and Development)

5. ORDINANCE

A. Consider and act on an Ordinance approving a budget to fund and operate a Municipal Drainage Utility System of the City of Marshall for the fiscal period beginning June 1, 2017 and ending December 31, 2017. (Public Services Director & Finance Director)

6. CITY MANAGER REPORTS AND REQUESTS FOR CITY COMMISSION

CONSIDERATION

A. Report regarding completion of the Library renovation project and Library re-opening date. (Commissioner Halliday)

B. Report regarding the City Annex Building located at 303 W. Burleson.

(Commissioner Calhoun)

C. Discussion of joining a consortium of cities opposed to House Bill 3081.

(Commissioner Beil)

D. Discussion of and consideration of providing guidance to City staff regarding

the Perkins Building located at 206 N. Washington Ave. (Commissioner Halliday)

E. Discussion of and consideration of repealing Resolution R-06-17 regarding the

terms “Mayor” and “Mayor Pro Tempore” being used synonymously when referring to the Chairman and Acting Chairman of the Commission. (Chairman Hurta)

F. Report regarding the process and costs of holding an election for the purpose of

revising the City Charter. (Chairman Hurta)

Marshall City Commission Meeting May 25, 2017 Page 3

G. Discussion of a Master Plan for management, operations, marketing, and

promotion of Memorial City Hall. (Chairman Hurta)

H. Presentation of budget calendar for preparation of the 2018 budget. (City

Manager)

7. CONSIDERATION OF ITEMS WITHDRAWN FROM THE CONSENT

AGENDA

8. REQUESTS FROM COMMISSIONERS FOR ITEMS TO BE PLACED ON FUTURE AGENDAS

9. ADJOURNMENT

Posted: May 22, 2017 5:00 p.m. N. Smith This meeting will be conducted in accordance with the Americans with Disabilities Act. The facility is wheelchair accessible and disabled parking is available. Requests for sign interpretive services will be available with at least 48 hour notice prior to the meeting. To make arrangements for these services, please call Elaine Altman at 903-935-4519.

ITEM3

ITEMS TO BE WITHDRAWN FROM

CONSENT AGENDA

ITEM4A

CONSENT AGENDA

APPROVAL OF MINUTES FROM THE

MAY 5, 2017 SPECIAL-CALLED MEETING

AND MAY 11, 2017 REGULAR MEETING

MINUTES OF THE SPECIAL-CALLED MEETING OF THE CITY COMMISSION OF THE CITY OF MARSHALL

FRIDAY, MAY 5, 2017 4:30PM

Chairman Eric Neal called the Special-Called meeting to order in the Commission Chambers, City Hall at 4:30 p.m.

PRESENT:

CHAIRMAN: Eric Neal, District 3

COMMISSIONERS:

ABSENT:

Gloria Moon, District I Vernia Calhoun, District 5 Doug Lewis, District 7

LaDarius Carter, Dis trict 4

Michael Mitchell, District 2 Larry Hurta, District 6

ADMINISTRATIVE STAFF PRESENT:

139.

140.

Lisa Agnor, City Manager Todd Fitts, City Attorney Jack Redmon, Support Services Director Wes Morrison, Planning & Development Director Elaine Altman, City Secretary/Finance Director

REQUESTS FOR CITY COMMISSION CONSIDERATION

DISCUSSION AND CONSIDERATION OF FINANCING OPTIONS AV AJLABLE FOR THE MEMORIAL CITY HALL RENOVATION PROJECT.

Lisa Agnor , City Manager, presented two financing options available for the Memorial City Hall renovation project: l. $1,750,000 providing for lower principal payments through 2025, providing for potential additional funds for tourism, this option requires a 2018 Capital Outlay line item of $200,000; or 2. $2,000,000 providing for lower principal payments through 2025, providing potential additional funds for tourism without drawing from Capital Outlay in 2018. Lisa stated she anticipates bringing the contracts back before the Commission for final approval in June of 2017.

Commissioners asked questions of Lisa Agnor regarding this item.

Commissioner Hurta made a motion to move forward with the $2,000,000 Certificate of Obligation series not using General Fund doUars for the Memorial City Hall project. Commissioner Moon seconded the motion, which pa11ed with a vote of 6:0.

CONSIDER REPORT REGARDING THE MEMORIAL CITY HALL RENOVATION PROJECT AND CONSIDER APPROVAL TO AUTHORIZE CITY STAFF TO NEGOTIATE AND/OR EXECUTE CONTRACTS RELATED TO THE MEMORIAL CITY HALL RENOVATION PROJECT OR T AKE OTHER ACTION AS REQUIRED.

Lisa Agnor stated there was no new information regarding this item at this time.

The Commission engaged in discussion regarding this item.

Chairman Neal made a modon to authorize City Staff to condoue ne&odations of the construction contracts for the Memorial City Hall

City Commission Meeting May 5, 2017 Page2

project and issue letters of intent as needed, all contingent upon financing being approved through the method of Certificates of Obligation being authorized as required by law and reject two specific work elements that were rebid; painting and sprinklers. Commissioner Calhoun seconded the motion, which passed with a vote of 6:0.

141. ADJOURNMENT

Commissioner Moon made a motion for adjournment. Commissioner Calhoun seconded the motion, which passed with a vote of 6:0.

ATTEST:

City Secretary

APPROVED:

Chairman of the City Commission of the City of Marshall, Texas

MINUTES OF THE REGULAR MEETING OF THE CITY COMMISSION OF THE CITY OF MARSHALL

THURSDAY, MAY 11, 2017 6:00PM

Acting Chairman Gloria Moon called the Regular meeting to order in the Commission Chambers, City Hall at 6:00 p.m.

PRESENT:

CHAIRMAN: Larry Hurta, District 6

COMMISSIONERS:

ABSENT:

Gloria Moon, District 1 LaDarius Carter, District 4 Doug Lewis, District 7 Terri Brown, District 3

Eric Neal, District 3

Michael Mitchell, District 2 Vernia Calhoun, District 5 Gail Beil, District 2 William Halliday, District 4

ADMINISTRATIVE STAFF PRESENT: Lisa Agnor, City Manager J.C. Hughes, Public Services DirectorJack Redmon, Support Services Director

Todd Fitts, City Attorney Reggie Cooper, Fire Chief

Wes Morrison, Planning & Development Director Elaine Altman, City Secretary/Finance Director Carolyn Howard, Tourism & Promotions Director

INVOCATION & PLEDGE: Commissioner Hurta

142.

143.

MINUTES

CONSIDER APPROVAL OF THE MINUTES FROM THE APRIL 27, 2017 REGULAR MEETING.

Commissioner Carter made a motion to approve the minutes from the April 27, 2017 Regular meeting. Commissioner Mitchell seconded the motion, which passed with a vote of 6:0.

PROCLAMATION

PRESENTATION OF A PROCLAMATION HONORING HAL AND CLAIRE EV ANS FOR THEIR SERVICE TO THE T & P DEPOT.

Commissioner Mitchell presented a Proclamation to Hal Evans honoring him and his late wife, Claire, for their service to the T &P Depot and the City of Marshall .

CANVASS ELECTION

144. CONSIDER APPROVAL OF A RESOLUTION CANVASSING THERESULTS OF THE GENERAL ELECTION HELD ON MAY 6, 2017.

Todd Fitts, City Attorney read the results of the May 6, 2017 GeneralElection into record.

City Commission Meeting May 11, 2017 Page5

158. SUP-17-01 - CONSIDER AN ORDINANCE REGARDING SPECIALUSE PERMIT REQUEST FOR AN ANIMAL SHELTER WITHOUTDOOR KENNELS ON A 9.6 ACRE TRACT OF LANDGENERALLY LOCATED ON HE NORTH SIDE OF KARNACK HWY(HWY 43) SOUTH OF THE EXISTING CITY ARENA, MORESPECIFICALLY DEFINED AS 3215 KARNACK HWY.

Wes Morrison stated the Planning and Zoning Commission approved thisitem with conditions and it was approved with the first reading.

Commissioner Beil made a motion to approve an ordinance regarding aspecial use permit request for an animal shelter with outdoor kennelson a 9.6 acre tract of land generally located on the north side ofKarnack HWY (HWY 43) south of the existing city arena.Commissioner Brown seconded the motion.

The Commission engaged in discussion regarding this item.

This item passed with the following vote:

Ayes: 6, Chairman Hurta, Commissionen Moon, Halliday, Beil, Brownand LewisNays: 1, Commissioner Calhoun

RESOLUTION

159. CONSIDER APPROVAL OF A RESOLUTOIN DIRECTING PUBLICATION OF INTENT TO ISSUE CERTIFICATES OF OBLIGATION.

Lisa Agnor, City Manager, asked for approval of a resolution directing publication of intent to issue certificates of obligation stating it would not exceed 2.1 million dollars. Lisa introduced John Martin, Financial Advisor with Hilltop Securities, who explained the fmancing for the certificates of obligation.

Commissioners asked questions of Lisa Agnor regarding this item.

Commissioner Lewis made a motion to approve a resolution directing publication of intent to issue combination tax and revenue certificates of obligation. Commissioner Beil seconded the motion, which passed with a vote of7:0.

CITY MANAGER REPORTS AND REQUESTS FOR CITY COMMISSION CONSIDERATION

160. REPORT REGARDING THE FEASIBILITY OF REFURBISHING THERESTROOM AT CITY PARK.

Jack Redmon, Support Services Director, presented a report regarding thefeasibility of refurbishing the restroom at City Park. Jack Redmon stated hewould include this item in the upcoming budget.

The Commission engaged in discussion regarding this item.

City of Marshall, Texas Investment Portfolio

March 31, 2016

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Cateaorv Ac:ouired Amount r.n<:t Vah,.. Yield Oatf! IH) lA<>horjlv TAnn M"turitv lnt.. ...... ttn D-;� 3/31/2016

Total U.S. Treasury Bills 0.00% $0.00 $0.00 $0.00 0.0000'!. $0.0«1. $0.00

-·U. S. Aaencv Oiscount ..,,._, Investment Date Face Market % Maturity Yield Origlna Days to Accrued

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Texas Bank and Trust Trust 12/2112015 Texas Bank and Trust Trust 10/812015 Texas Bank and Trust Trust 2/22/2016 Texas Bank and Trust Capital Projects 12/15/2015 Texas Bank and Trust Capital Projects 3/25/2016

$484,121.15 $30, 418.34

$156,179.15 $1,028,47�66

$1 31,004.90

$484, 121.15 $484,121.15 1.0100% 6/18/2016 -- ----·· $2,411.32 _ .!_8.Q_ ···---� -- $1,353.02 $30,418.34 $30,418.34 0.6200% 4/812016 _ $94.56 -��- ---· �--· $90.42 $156,179.15 $156,179.15 0.7500% 8/20/2016 �-

--- $577.65 180 142 __ 2121.� $1,028,472.66 $1,028,472.66 0.5500% 4/13/2016 __ ··--- $1,859.70 ___ 1__�_ ··--·· _1__3 ______ $1,658.24

$131,004.90 $131,004.90 1.0100% 9/21/2016 $652.51 _ 1� ____ 174 $��:.!.§_ Texas Bank and Trust Specicll Revenue 12/31/2015 $72,184.00 =:.=...::=.:.=:::....:..:.=.:__ __ 4===..:c.:=..:=:.::i-=::..:..:.::::..:.::..+----=.:..::!...:..=..:.:.:=-ie----=$�72�,.:_-184:_,.:_:.00

:..::...j. ___ $�=72�18�.Q___ 1.0400% ·-. 6/2 8 /2016 $370.21 1 8 0 89 ---�87.16

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Texas Bank and Trust Operating 12/21/2015 $514, 8 94.21 ----------+--�-�--+---_....-----'----1----$_5_1....;4,�89_4_.2_1....._ __ $'-5_1....;4 ,'-894_.2_1....,___ 1.0100% _ §�!f2016 $2,564.60 1_�Q ·-1--- 79 $1,i��..:Q.� Texas Bank and Trust Operating 3/20/2016 $509,342.91

,- . $509,342.91 $509,342.91 0.5600% 6/1812016 $703._�-- 90 .. ?.� -- $85.�_

Texas Bank and Trust Operating_ 2/25/2016 $506,142.90 '-----'- --·

$506,142.90 $506,142.90 1.0100% 8123/2016 $2,521.01 1 8 0 145 ____ $490.20 Texas Bank and Trust Operating 3/28/2016 $1,091,336.53 $1,091,336.53 $1,091,336.53 1.0400% 9/24/2016 $5,597.21 � ·--- 177 $93.29 Texas Bank and Trust Operating 3128/2016 $643,428.18 $643,428.18 $643,428.18 0.5900% 6/2612016 $��:�� _ ��- 8� _____ $31_.20

Total Certificates of DeDOBit 37. 61Wo $5, 688,788. 6 4 ·--=----::------,-c:------c------+------1-------li---------+-------+--------

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TexPool Investment Series CatAoorv Numbe..,.

Ooeratina Operating 4630 Soecial Revenue ��al Revenue 1333

Debt Service/Bond Reserve Debt Service 1023 Caoital lmorovement/Bond Funds CIIDital Proiec:ts 7958

Trust Funds Trust 3039

Total TexPool 62.32%

Total Investments 100.00%

Weighted Average Maturity (In Davsl 38.78

Balance

$4 287 4 74.97 -1-

$544,913.27 $4,191 657.69

$0.00 $385446.73

$9,409,492.66

City of Marshall, Texas Investment Portfolio

March 31, 2016

Market Balance Value

$4 287 474.97 $4,287,474.97 $544 913.27 $544 913.27

$4 191 657.69 $4,191,657.69 $0.00 $0.00

$385446.73 $385446.73

$9,409,492.66 $9,409,492.66

$15,098,281.30 $15,098,281.30 $15,098,281.30

Portfolio Overall Current Yield

2

Curnont

Yield

0.3423%

$6,182.30

0.4867% -