City Of Kent

City Wide Trash ServiceCity of Kent

Health Department

Safety Department

Service Department

Previous Council Consideration• OCT. 25, 2006 Health & Safety Committee - Discussed impact of

residential trash relative to neighborhood quality of life

• FEB. 28, 2007 Health & Safety Committee - Discussed Solid Waste Management specifically use of trash cans and identifying quadrants for pickup or establish single hauler for all residential pickup

• FEB. 6, 2008 Health & Safety Committee – Staff instructed to investigate and report to Council method to implement Citywide Trash Collection.

Benefits & Problems

Current Process

Regulated Defined Quadrants

Current Process

• Each resident selects a trash hauler– Benefits

• Free Market for Trash Hauler• For Resident Scalable Usage• Licensed by Health Department

– Problems• Daily Trash Picked Up Across City• Increased Cost to Residents• Unnecessary Truck Traffic• Usage of Service non-Regulated• Promotes Illegal Dumping

Current Process & Problems

Aug. 1, 2008 (808) Aug. 2, 2008 (821)

Aug. 5, 2008 (881) Aug. 5, 2008 (879 & 880)

Current Process & Problems

Empty Trash Cans

Awaiting Recycling Pickup

Proposed Program Benefits

Single Trash Hauler - One Day/Week Pickup– Benefits

• Decreased Cost• Less Neighborhood Truck Traffic (Increased Neighborhood Safety)• Scale of Usage for Residents (Per Bag to Unlimited)• All Neighborhood Trash & Recycle Pickup Same Day of Week• Reduced Illegal Dumping (Mandatory Participation)• Licensed by Health Department

– Problems• Trash Haulers Lose Free Market

Decreased Cost

• Example for Two Can Weekly Service– Independent Residential Service $20.00/Mo.– Other Portage County Communities City Wide

• Hiram Bid $8.75 (2005)• Streetsboro Bid $9.82 (2006)

– Potential Savings of 25 to 33 Percent or Greater

Other Communities

Courtesy PCSWD

Other Communities SummaryComparison of Low Bids

  Pay By the Bag 2 Bags/Cans/Week 3 Bags/Cans/Week Unlimited Service  

Community Price Per Bag Price per Month Price per Month Price Per Month Notes

Hiram Bid Results 2005 $2.15 $8.75 $10.50 $12.25Fuel Surcharge (exceed $3.00/gal.)

3 Year Fixed

Aurora Bid Results 2006 $3.63 $12.95 $13.89 Fixed 5-Year

Streetsboro Bid Results 2006 $3.00 $9.82 na $11.51

Scalable Service

• No Service (requires certification)

• Limited Service (Pay By the Bag)

• 1 Can per Week (45 gallon Max. size)

• 2 Cans per Week (45 gallon Max. size)

• 3 Cans per Week (45 gallon Max. size)

• 1 Cart per Week (90 gallon per cart)

• Unlimited Service

Service Includes

• All items defined as garbage or rubbish are standard trash items collected as a part of residential trash collection.

• The Subscriber shall pay for the additional services provided under Bulk Items List. Unlimited service includes a “reasonable” volume of Bulk Items.

• Does Not Include Recyclable Service (PCSWD)• Does Not Include Yard Waste (City of Kent)

Additional Service

• Bulk ItemsLoose material (per container, subject to 50 lb. limit)

Automobile parts (per container, subject to 50 lb. limit)

Tires on rims (automobile, limit to 4 per collection)

Tires, rimless (automobile, limit to 4 per collection)

Bulk approved construction material (per container, subject to 50 lb. limit)

Air conditioner (window)* Chair (upholstered) Sofa

Swing set (disassembled) Chair (wood) Table

Stationary tubs Shower/tub unit Toilet and tank Bath tub

Dishwasher Freezer* Refrigerator* Stove/oven

Washer Dryer Television Mattress & Springs

Sink Incinerator Hot water tank

*Freon removal cost shall be included in the cost of Special Services for these items.

Items not specifically listed shall be priced based on item on list of similar size and weight.

Carry out Service (Challenged) Carry Out Service (Regular)

Current Process & Problems

Third Home

First Home

Three Residents in a Row

Three Different Trash Haulers

Second Home

Company A

Company B

Company C

Defined Quadrants

Define Residential Quadrants For Trash Collection

Largest Size 40% of Population and Smallest Size 20% of Population

Service Schedule

• Each Quadrant of City Picked Up Once per Week

• Residential Pickup Monday – Thursday

• City Facilities Pickup Fridays

• Provides Trash Collection 5-days a week in the City for Health Commissioner & Code Enforcement Special Collection

Residential Units Subscribers

• Residential UnitShall include owner occupied and/or rented single family

dwellings, duplex, triplex, boarding houses or other similar buildings with one or more billed units grouped under a common roof. Non-Residential Units are all units not as defined above. Non-Residential Units will not be required to subscribe to the City trash collection Contractor’s service.

• SubscriberA Residential Unit property owner in Kent and the City of

Kent in so much as collection of trash from City Facilities are required to Subscribe to the City’s Trash Collection Contractor for collection of residential trash.

SUBSCRIBER PARTICIPATION

• MandatoryAll Residential Unit property owners in the City of Kent, shall subscribe only

with the City’s Contractor for trash collection. No other trash hauler will be licensed or permitted to collect residential trash from within City of Kent.

• ExceptionsAll commercial, agricultural including active farms, industrial, governmental

(other than the City of Kent), large residential complexes and institutional establishments in the City of Kent may subscribe to any trash, garbage or rubbish collection service that is licensed by the City of Kent Board of Health.

An acceptable reason by a property owner certified in writing to the Service Director shall allow for no service (ie business/home on same lot)

• Inclusion TransitionalAll residents of the City shall Subscribe to the City’s designated Trash

Contractor for collection service within 120-days after the date of Contract between the City and the Contractor.

Contractor Responsible to Manage

• Take calls directly from Subscribers• Set Up Service for New Residential Unit Subscriber• Invoice Subscriber• Termination of Service for Subscriber• Call Backs• Complaints• Publish Informational Materials• Responsible for Bad Debt• Report to City operational activities

• Exclusive Contract

Contractor Reports

Rejection Tag, for material not accepted WeeklyContainers Tagged for non-serviceable WeeklyAll call back collections WeeklyComplaints Received WeeklyVolume of trash removed WeeklyTrash collection refused WeeklyCustomer Data Base MonthlyOther Reports As Requested by City

Contract Cost Adjustments

It is believed that in order to obtain the best possible price for trash collection for Kent residents the City must allow the Contractor to recoup costs which are beyond his/her control and as such will allow for fee increases. The method used by each Bidder to adjust fees will be considered when selecting the lowest and best Bidder.

Issues which will be considered for approval by the City to substantiate a fee increase:

– Fuel Surcharge– Tipping Fee– Disposal Fee– Labor Cost Increase

City Fee• City Fee Scalable based on service selected

Minimum Generator Service $0.05 per bag sold30 Gallon Generator Service $0.20 per month60 Gallon Generator Service $0.30 per month90 Gallon Generator Service $0.40 per monthUnlimited Service $0.50 per monthNo Service $0.00 per month

• Cost of Residential Trash Collection Program StartupAs a new program it is understood that there are costs associated with startup.

In order to obtain the best possible price for trash collection for Kent residents the City will make payment to the Contractor during the first three months of the program to offset the cost of startup. The Bid Documents include a monthly service fee for “Cost of Residential Trash Collection Program Setup”. The amount Bid by each Bidder will be considered when selecting the lowest and best Bidder.

Update Solid Waste Ordinance

From July 21, 2008 through the morning of August 6, 2008 there have been 19 trash related fire calls.

The next phase of staff’s efforts will include presenting a new ordinance for Kent City Council consideration

Summary  Weekly Pick Up Weekly Pick Up

Item Individual City Wide

Cost Variable from 1-bag costing $9/Month to $25 per month for 90-Gallon Tote

Streetsboro Pay by the Bag, $3/bag to Unlimited Service $11.51/Month

Neighborhood Service Multiple pick ups scheduled in same neighborhood through out the week

Single pick up scheduled in same neighborhood once per week

City Wide Service Multiple Companies working in the City at different times

One Company working in the City on Agreed upon Schedule

Scalable Service Depends on Services provided by Each Trash Collection Company

As little as a bag when needed to unlimited service

Mandatory Service Non-Mandatory Service Mandatory Scalable Service

Decrease Traffic Multiple Trash Trucks per Week Single Trash Truck per Week

Illegal Dumping Promotes Prevents

Spring Cleanup City provides for cost of Spring Cleanup Scaleable from pickup what ever when ever items are placed at curb to same as current program

City Facilities Service Bid as Independent Contract Bid as Part of City Wide Trash Collection Contract

Service Availability for City Needs Call as Needed, Wait for Hauler to Arrive if Not Working in City

Hauler will be in City Monday through Friday