city of hidden hills...per california government code section 54954.2, the city council is...

1. CALL TO ORDER

Pursuant to Governor Newsom’s Executive Order N-29-20, all members of the Hidden HillsCity Council or staff may participate in this meeting via a teleconference. In the interest ofmaintaining appropriate social distancing and in accordance with Executive Order N-29-20,members of the public may participate in the meeting electronically as indicated further below.The City Council Chambers will not be open to the public. If you are an individual with adisability and need a reasonable modification or accommodation pursuant to the Americanswith Disabilities Act (“ADA”) please contact Deana Graybill at 818-888-9281 [email protected].

Virtual Webinar Via ZOOM Platform: https://zoom.us/j/97395390730

To Join by Phone: 669.900.6833 or 408.638.0968 and Enter Webinar ID: 973 9539 0730

PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ONTHE AGENDA

2.

Council:

Mayor Stuart E SiegelMayor Pro Tem Laura McCorkindaleCouncil Member Steve FreedlandCouncil Member Larry G. WeberCouncil Member Eniko Gold

Staff:

City Manager Kerry KallmanCity Attorney Roxanne DiazCity Engineer Dirk LovettCity Clerk Deana Graybill Administrative Analyst Chantelle Limon

ROLL CALL

3. APPROVAL OF AGENDA

CITY OF HIDDEN HILLS

REGULAR CITY COUNCIL MEETING

City Hall Council Chambers6165 Spring Valley Road, Hidden Hills, CA 91302

Monday, July 12, 2021

5:30 PM

AGENDA

mailto:[email protected]

https://zoom.us/j/97395390730

4. ANNOUNCEMENTS 5. AUDIENCE

Members of the audience are invited to address the Council at this time on items that are nototherwise on the agenda.

Per California Government Code Section 54954.2, the City Council is prohibited from discussingor taking immediate action on any item not on the agenda unless it can be demonstrated that theitem is of an emergency nature, or the need to take action arose subsequent to the posting of theagenda.

Public Participation:

Remote public participation is allowed in the following ways:

Public comment will be accepted by email to [email protected] prior to and during themeeting, prior to the close of public comment on an item, and read into the record during publiccomment. Alternatively, members of the public may join the meeting via the Zoom platform andthe Mayor will call on you for public comment. To ask a question or comment during ameeting, click on the icon labeled "Participants" at the bottom center of your PC or Macscreen. At the bottom of the window on the right side of the screen, click the button labeled"Raise Hand." Your digital hand is now raised. To “Raise Hand” on an audio only call,press*6 to unmute and *9 to “Raise Hand”.

6. CITY COUNCIL COMMENTS 7. STAFF COMMENTS 8. CONSENT CALENDAR 8.A City Council Minutes – June 28, 2021 Regular Meeting

8A - 7-12-21.pdf 8.B City Council Minutes – June 28, 2021 Foundation Meeting

8B - 7-12-21.pdf 8.C City Council Minutes – July 7, 2021 Special Meeting

8C - 7-12-21.pdf 8.D Demand List

8D - 7-12-21.pdf 9. PRESENTATIONS 9.A Presentation and Discussion Regarding Hardening Your Home

Antoine Kunsch, Community Resilience Coordinator, Resource Conservation District ofthe Santa Monica Mountains

9A - 7-12-21.pdf 9.B Presentation and Discussion of Funding Options for Fiber to the Home Project

Jory Wolfe, Magellan Advisors


https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/990052/8A_-_7-12-21.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/990054/8B_-_7-12-21.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/990055/8C_-_7-12-21.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/990057/8D_-_7-12-21.pdf


Craig Hill, NHA Advisors

9B - 7-12-21.pdf 10. NEW BUSINESS 10.A City Council Goal Update – Monthly Report

10A - 7-12-21.pdf 10.B Consideration of Groundwater Remediation Behind the Spring Valley Arena Tennis Courts

10B - 7-12-21.pdf 10.C Consideration of Cancelation of City Council Meetings in the Month of August

10C - 7-12-21.pdf 10.D Consideration of Approval of Proposals and Deposits with: (1) Southland

Shows/Christiansen Amusements to Provide Amusement Rides; (2) My Little Carnival toProvide Games, Prizes, and Fun Foods: and (3) A Rental Connection for Rentals andElectricity for the 2021 Fiesta 10D - 7-12-21.pdf

11. ADJOURNMENT

Materials related to an item on this agenda submitted to the Council after distribution of theagenda packet are available for public inspection in the City Clerk's office at City Hall, 6165Spring Valley Road, Hidden Hills, CA 91302 during normal business hours.

Pursuant to the Americans with Disabilities Act, any qualified individuals with a disability whoplan to attend or otherwise participate in the City Council meeting and who may requireaccommodations or auxiliary aids should contact the City Clerk at 818/888-9281 at least 48 hoursbefore the meeting.

This agenda was posted on July 9, 2021.

___________________________________Deana L. Graybill, CMC, City Clerk




https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/990087/10C_-_7-12-21.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/990093/10D_-_7-12-21.pdf


CITY COUNCIL MEETING

VIA TELECONFERENCE

Monday, June 28, 2021 at 5:30 p.m.

Pursuant to Governor Newsom’s Executive Order N-29-20, all members of the Hidden HillsCity Council or staff may participate in this meeting via a teleconference. In the interest of

maintaining appropriate social distancing and in accordance with Executive Order N-29-20,members of the public may participate in the meeting electronically as indicated further below.

If you are an individual with a disability and need a reasonable modification oraccommodation pursuant to the Americans with Disabilities Act (“ADA”) please contact

Deana Graybill at 818-888-9281 or [email protected].

MINUTES

CALL TO ORDER

A regular meeting of the City Council of the City of Hidden Hills was duly held via teleconference

on Monday, June 28, 2021 at the hour of 5:30 p.m. Mayor Stuart E. Siegel called the meeting to

order and presided thereover.

ROLL CALL

Council: Mayor Stuart E. SiegelMayor Pro Tem Laura McCorkindaleCouncil Member Steve FreedlandCouncil Member Eniko GoldCouncil Member Larry G. Weber

Staff: City Manager Kerry KallmanCity Attorney Roxanne DiazCity Engineer Dirk LovettAccounting Specialist Theresa FolkAdministrative Analyst Chantelle LimònCity Clerk Deana L. Graybill

APPROVAL OF AGENDA

City Council MinutesJune 28, 2021Page 2

Upon MOTION of Council Member Freedland, seconded by Council Member Weber and

unanimously carried on a roll call vote, it was resolved that the agenda for the June 28, 2021 regular

meeting be approved as submitted.

ANNOUNCEMENTS

Happy Birthday to Chantelle tomorrow (6/29); Happy Birthday to Council Member Weber on July5th.

Farmer’s Market – Tuesday, 6/29 and Tuesday, 7/6 from 3–7pm– Community Center.

Food Trucks – 6/29 – ALOHA FRIDAYS; 7/2 – VEGGIE BOMB 4-8; 7/6 - MADE INBROOKLYN 3-7 pm; ROLL’N LOBSTER – 7/9 4-8 pm; PINCH OF FLAVOR 4-8 pm

City Hall and Building and Safety will be closed and no inspections done on Monday, July 5th inhonor of Independence Day.

AUDIENCE

There were no comments at this time.

CITY COUNCIL COMMENTS

Mayor Siegel requested that staff include on the next agenda an item to discuss going dark for

one or both meetings in August so as to accommodate Council Members and staff for their

vacations

Council Member Weber did state that in the past, the Council went dark for the second meeting

in August and would have no objection to going dark the whole month.

Mayor Pro Tem McCorkindale mentioned that on Friday, homeowner’s associations were

exempt from SB 10, and working on SB 9 to hopefully have the same result.


STAFF COMMENTS

City Manager Kallman reiterated that Southern California Edison is flying helicopters over Hidden

Hills for the next month or so to evaluate poles and services within the city. Staff has asked that

they not flyover on Sundays.

MONTHLY DEPARTMENTAL REPORTS

A. Los Angeles County Fire Department Report – May

Assistant Fire Chief Drew Smith presented the following report:

the month of May had 7 medical responses, 5 service calls (snake removal calls), and 3 good intentcalls for a total of 15 responses. Chief Smith announced that with it being fire season andCalifornia in a drought, additional aircraft is on contract.

Megan Courier, the City’s Community Services Liaison, mentioned that they are still waiting to

hear on the Cal Grant and whether or not Hidden Hills will be received the grant. She has reached

out to her contact and will let the City know as soon as she does.

B. Los Angeles County Sheriff’s Department Report – May

Deputy Rick Baldi presented the following report:

during the month of May there was zero Part I crimes and two trespassing calls. There are nonoteworthy incidents for the month.

C. City Engineer Monthly Report

City Engineer Lovett presented the following report:

Long Valley Entrance Improvement Project – Measure A – At its meeting of May 24, 2021,the City Council directed the landscape designer to work with the HHCA LandscapeCommittee and Camille Mugrdechian-Armen in preparing alternative concepts and profilerenderings. 2) Overhead Power Lines Undergrounding – it is anticipated that SCE willbegin their work mid-July, with all poles removed by late August. 3) Spring Valley ArenaGround Water – City staff has been working with the Hidden Hills Community Associationregarding water that has been springing up at the north side of the Spring Valley tennis


courts for several years. The City retained a geotechnical consultant to evaluate andremediate the water issue. Following subsurface exploration, a mitigation plan wasprepared. Staff has received proposals for this mitigation and will be forwarding them tothe Council for its consideration in July.

CONSENT CALENDARA. City Council Minutes – June 14, 2021B. Demand ListC. Disbursement List – MayD. Financial/Treasurer’s Report – MayE. Investment Report – May

Upon MOTION of Council Member Weber, seconded by Council Member Freedland and

unanimously carried on roll call vote, it was resolved to approve items A, B, C, D, and E of the

consent calendar as submitted.

OLD BUSINESS

A. Consideration of Adoption of Hidden Hills City Budget for Fiscal Year 2021-2022,Salary Schedule and Related Resolutions

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLSTRANSFERRING FUNDS UNAPPROPRIATED AS OF JUNE 30, 2021 TO THERESERVE CATEGORIES SET FORTH IN THE GENERAL FUND RESERVE POLICY,APPROVING AN INVESTMENT POLICY FOR FISCAL YEAR 2021-22, ADOPTINGTHE CITY’S BUDGET AND ESTABLISHING THE APPROPRIATIONS LIMIT FORTHE FISCAL YEAR COMMENCING JULY 1, 2021

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLSAPPROVING THE CITY’S PAY/SALARY SCHEDULE

Mayor Siegel announced that the preliminary draft budget was presented and discussed at the last

meeting.

City Manager Kallman presented the following report:

the draft budget was presented to the Council at their June 14 meeting; the City budgetincludes the Gann Appropriations Limit and the City’s Investment Policy. Staffrecommends approval of two resolutions, adopting the FY 2021-22 budget and approvingthe City’s pay/salary schedule.


Upon MOTION of Council Member Weber, seconded by Council Member Gold, and unanimously

carried on roll call vote, it was resolved to adopt the fiscal year 2021-2022 budget, and adopt by

title only Resolution No. 975 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF HIDDEN HILLS TRANSFERRING FUNDS UNAPPROPRIATED AS OF JUNE 30,

2021 TO THE RESERVE CATEGORIES SET FORTH IN THE GENERAL FUND RESERVE

POLICY, APPROVING AN INVESTMENT POLICY FOR FISCAL YEAR 2021-22,

ADOPTING THE CITY’S BUDGET AND ESTABLISHING THE APPROPRIATIONS LIMIT

FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 and approve the City’s pay/salary

schedule, and adopt by title only Resolution No. 976 entitled: A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HIDDEN HILLS APPROVING THE CITY’S PAY/SALARY.

B. Discussion Regarding the Repeal of Emergency Services Order No. 3 OrderRequiring Covid-19 Measures at Construction Sites Effective January 12, 2021

Administrative Analyst Limón presented the following report:

In April 2020, the City Manager, in his capacity as the Director of Emergency Services,issued an Emergency Services Order requiring COVID-19 measures at construction siteswithin the City of Hidden Hills; this order was ratified by the City Council and later expiredin July 2020; in January 2021, the City Council ratified Emergency Services Order No. 3Requiring COVID-19 Measures at Construction Sites which was substantially the sameorder from April 2020; since January 2021, COVID-related deaths and new cases havesignificantly declined and numerous restrictions at the County and State levels have beenlifted; on June 11, 2021, Governor Newsom signed an executive order to terminate theState’s Stay-at-Home Order and tiered Blueprint for a Safer Economy; on June 15, 2021,the Los Angeles County Department of Public Health aligned with the State and issued “ASafer to Return Together at Work and in the Community” Order which removed localcapacity limits on business and other sectors, local physical distancing requirements,masking requirements for fully vaccinated individuals, and many other previously requiredsafety modifications; and finally, on June 17, 2021 Cal-OSHA announced it would alignwith Federal, State, and County guidelines and no longer require fully vaccinated workersto wear a mask while at work, indoors or outdoors. Accordingly, the City’s EmergencyServices Order No. 3 is no longer necessary.


Upon MOTION of Council Member Freedland, seconded by Council Member Weber and

unanimously carried on roll call vote, it was resolved to repeal Emergency Services Order No. 3

Requiring COVID-19 Measures at Construction Sites.

NEW BUSINESS

A. Consideration of Options Related to a Return to In-Person City Council Meetings


the last “in-person” City Council meeting held in Hidden Hills was on March 9, 2020; onMarch 16, 2020, the City Council held its first virtual meeting via the Zoom platform; onApril 6, 2021, Governor Newsom announced the “State’s Blueprint for a Safer Economy”would end, and that California would fully reopen the economy as of June 15, 2021 andall sectors listed in the current Blueprint for a Safer Economy grid may return to usualoperations in compliance with Cal/OSHA; on June 2, 2021, the Governor stated that theExecutive Order N-29-20, will be repealed on September 30, 2021; on June 15, 2021, theLos Angeles County Department of Public Health aligned with the State and issued “ASafer to Return Together at Work and in the Community” Order which removed localcapacity limits on business and other sectors, local physical distancing requirements,masking requirements for fully vaccinated individuals, and many other previouslyrequired safety modifications; with rules relaxing until at least September 30, staff hasworked in conjunction with the city’s broadcast partner to be able to have the capabilityfor Council Members to choose to participate in-person or virtual meetings; staff wouldalso like to know the Council Member’s preference for originally purchased plexi-glassbetween each Council Member on the dias.

Council Member Weber stated that he feels all meetings should continue to be virtual until the end

of July, and then if the Council chooses to go dark for the month of August, hybrid meetings could

start in September. He would also like to remind Council that he would like to start meetings at

6:30 p.m. instead of 5:30 p.m. when in-person meetings resume.

Council Member Gold stated that she feels that all meetings should be virtual until the September

30 deadline and then continue with hybrid meetings. She stated that with some Council Members

participating on Zoom and some Council Members participating in person, it will break up the


cohesiveness of the Council and unity will be disrupted. She feels the best option is to go with the

safest option, which would be hybrid meetings after September 30.

Mayor Pro Tem McCorkindale, agreed with Council Member Gold and would like to continue on

Zoom as a Council and at the end of September go to hybrid, especially giving staff time to test

the hybrid system.

Upon MOTION of Council Member Freedland, seconded by Council Member Weber, and

unanimously carried by roll call vote, the Council approved to have the first in-person meeting

with the hybrid option at the first meeting in September; to continue hybrid meetings from there

on out, to change the start time of the Council meetings back to 6:30 p.m. instead of 5:30 p.m., and

to not have the plexiglass installed at the Council Member dia.

B. Consideration of a Resolution Adopting the City of Hidden Hills Personnel PolicyHandbook

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLSADOPTING THE CITY OF HIDDEN HILLS PERSONNEL POLICY HANDBOOK

Administrative Analyst Limón presented the following report:

The City Council has authority to adopt personnel rules by ordinance or resolution; overthe years, various rules and policies have been adopted on an as-needed basis, including 1)Anti-Discrimination Policy and Harassment-Free Workplace Policy, and 2) EmployeeVacation Policy and Sick Leave Policy; rules or policies must be brought current as statemandates are updated and new policies must be created and adopted to comply with currentstate standards; staff has identified several policies that either should be adopted and/orbrought current at the recommendation of the City Attorney’s office; staff is recommendingthe City Council adopt the attached draft City of Hidden Hills Personnel Policy Handbook,which would include the following six (6) policies: 1) Equal Employment Opportunity, 2)Anti-Discrimination Policy and Harassment-Free Workplace Policy 3) Americans withDisabilities Act Policy, 4) Drug-Free Workplace Policy, 5) Workplace Violence PreventionProgram, and 6) Employee Vacation Policy and Sick Leave Policy.

Council Member Gold commented that because the City has to be in compliance with state and

federal laws, she will be voting yes on this, however; she feels that much more could be added to


this handbook. She did state that it is a great starting point. Mayor Pro Tem McCorkindale agreed

with Council Member Gold, and that this is a quarter of her company handbook and she also feels

some items are missing. She’d like the motion to be contingent on Richards, Watson and

Gershon’s review of the policy. City Attorney Diaz asked that Mayor Pro Tem McCorkindale

forward her the policies that she would like reviewed by the firm to determine the necessity and/or

liability of adding them to the personnel policy handbook.

Staff commented that the intent of tonight’s action was to get in compliance. The next step would

be to review potential additional documents that could be added.

Upon MOTION of Council Member Gold, seconded by Council Member Weber, and unanimously

carried by roll call vote, the Council adopted Resolution No. 977 entitled: A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS ADOPTING THE CITY OF

HIDDEN HILLS PERSONNEL POLICY HANDBOOK.

C. Consideration of Approval of a Proposed Agreement with Fire Grazers Inc. toPerform Expanded Brush Clearance of the City’s Perimeter


following the 2018 Woolsey Fire, the City Council expressed interest in expanding therequired 100-foot brush clearance along the City’s perimeter to 200-feet; in 2019, the Cityobtained such permission from both the State Parks Department and Mountain ViewEstates; city staff sought quotes from human hand crews and 805 Goats which performsbrush clearance by grazing goats in the desired area; ultimately, the Los Angeles CountyFire Department agreed to perform the brush clearance by their specialized hand crews atno cost to the City, and they completed about 50% of the work; in 2020, the City enteredinto an agreement with 805 Goats to perform the expanded brush clearance but they nevercompleted the work; staff sought quotes from a different goat company, Fire Grazers Inc.;costs associated with expanded brush clearance are included in the draft FY 2021/22 Citybudget.

Upon MOTION of Council Member Freedland, seconded by Mayor Pro Tem McCorkindale and

unanimously carried on roll call vote, it was resolved to approve the agreement with Fire


Grazers, Inc. in the amount of $41,047, and authorize the Mayor and City Clerk to sign the

agreement on behalf of the City.

D. Report from 6/15/21 Hidden Hills Community Association Board of DirectorsMeeting

HHCA Board Member Liz Moses presented the following report:

the HHCA Board approved the proposal from Semiphoric for the perimeter cameraupgrades; approved a revised longer-term road plan over the next seven years; the Boardand Committee meetings will start being held in person beginning July 1st.

E. Report from 6/15/21 Las Virgenes Malibu Council of Governments Meeting

Mayor and LVMCOG Board Member Siegel presented the following report:

the meeting discussion began with the a legislative update from Assembly Member Gabrielwho voted no on Measure SB 9 and voted a noncommittal yes on Measure SB 10. TheCOG received a report on Home Ignition Zone Evaluation from the Resource ConservationDistrict of the Santa Monica Mountains.

Mayor Siegel also suggested the staff that the Home Ignition Zone Evaluation would be an

informational item of interest on the next Council meeting.

Mayor Siegel recessed the Regular Meeting of the Hidden Hills City Council at 6:47 p.m. meeting

to conduct the Hidden Hills Community Foundation meeting. Mayor Siegel reopened the Regular

Meeting of the Hidden Hills City Council at 7:03 p.m. and moved to go into closed session.

CONFERENCE WITH LEGAL COUNSEL:

Anticipated Litigation, Significant Exposure to Litigation Pursuant to Government CodeSection 54956.9(d)(2): Number of Potential Cases: 1

The City Council finds, based on advice from legal counsel, there are facts and circumstancesthat might result in litigation but which are not yet known to a potential plaintiff and saidfacts and circumstances need not be disclosed.


Upon MOTION of Council Member Weber, seconded by Council Member Freedland and

unanimously carried, it was resolved to adjourn to closed session at 6:54 p.m. to address the items

listed above.

The City Council returned from closed session and the City Attorney announced that in closed

session the Council discussed the items listed above, and that no reportable action was taken.

ADJOURNMENT

There being no further business to come before the Council, the meeting was adjourned.

_____________________________Stuart E. Siegel, Mayor

ATTEST:

Deana L. Graybill, CMC, City Clerk


THE HIDDEN HILLS COMMUNITY FOUNDATION

VIA TELECONFERENCE

Monday, June 28, 2021 at 5:30 p.m.





MINUTES

CALL TO ORDER

A regular meeting of the Hidden Hills Community Foundation of the City of Hidden Hills was

duly held via teleconference on Monday, June 28, 2021 at the hour of 5:30 p.m.

ROLL CALL

Directors: Steve FreedlandEniko GoldLaura McCorkindaleStuart E. SiegelLarry G. Weber

Staff: Chief Executive Officer Kerry KallmanGeneral Counsel Roxanne DiazSecretary Deana L. Graybill

AUDIENCE


NEW BUSINESS

City Attorney Diaz presented the following report:


one of the City’s goals was the establishment of a nonprofit community, which wouldprovide for a method to allow charitable donations for a variety of purposes, includingservices and programs that enhance the health and safety of the residents and the City ofHidden Hills; direction was provided to the City Attorney to file the articles ofincorporation with the California Secretary of State and take all actions necessary toestablish the foundation; the City Attorney took several actions as the “sole incorporator”to establish the Foundation including adopting the bylaws and appointing five memberson the Board of Directors who are comprised of the members of the City Council; severalinitial actions that need to be taken to finalize the formation of the Foundation.

A. Review of Actions by the Sole Incorporator in Establishing The Hidden HillsCommunity Foundation

1. Articles of Incorporation2. Bylaws of the Foundation3. Appointment of Initial Board of Directors of Foundation

City Attorney Diaz stated the following:

the bylaws provide for all five members of the Council to be the Board and your term endson the Board when your term as Council Members end; in terms of governance structure,the City Manager who will be the Chief Executive Office, the Accounting Specialist willbe the Financial Officer, the City Clerk will be the Secretary, and the City Attorney will beGeneral Counsel; the Foundation will have one meeting a year and our tax year is an annualbasis.

B. Waiver of Notice and Consent to Holding the First Meeting of the Board of Directorsof the Hidden Hills Community Foundation

Upon MOTION of Board Director Siegel, seconded by Board Director Freedland, and

unanimously carried on roll call vote, it was resolved for each Board Member to sign and submit

the Waiver of Notice and Consent to Holding the First Meeting of the Board of Directors of the

Hidden Hills Community Association, a California Nonprofit Public Benefit Corporation, and

consent to use of electronic transmissions.


C. Election of Chair and Vice-Chair of The Hidden Hills Community Foundation

Upon MOTION of Board Member Freedland, seconded by Board Member Gold, and unanimously

carried on roll call vote, it was resolved to elect Stuart Siegel to the position of Chairperson and

Laura McCorkindale to the position of Vice Chairperson.

D. Resolution of the Board of Directors of The Hidden Hills Community FoundationRatifying Acts of Incorporator

Upon MOTION of Director Freedland, seconded by Director Weber, and unanimously carried

on roll call vote, it was resolved to adopt Hidden Hills Community Foundation Resolution No. 1

entitled: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE HIDDEN HILLS

COMMUNITY FOUNDATION RATIFYING ACTS OF INCORPORATOR.

E. Resolution of the Board of Directors of The Hidden Hills Community FoundationRegarding the Articles of Incorporation and Bylaws

Upon MOTION of Chairperson Siegel, seconded by Vice Chairperson McCorkindale, and

unanimously carried on roll call vote, it was resolved to adopt Hidden Hills Community

Foundation Resolution No. 2 entitled: A RESOLUTION OF BOARD OF DIRECTORS OF THE

HIDDEN HILLS COMMUNITY FOUNDATION REGARDING THE ARTICLES OF

INCORPORATION AND BYLAWS.

F. Resolution of the Board of Directors of The Hidden Hills Community FoundationAuthorizing the Filing of Applications to Seek Federal and State Tax Exempt Status

Upon MOTION of Director Freedland, seconded by Director Gold, and unanimously carried on

roll call vote, it was resolved to adopt Hidden Hills Community Foundation Resolution No. 3

entitled: A RESOLUTION OF BOARD OF DIRECTORS OF THE HIDDEN HILLS


COMMUNITY FOUNDATION AUTHORIZING THE FILING OF APPLICATIONS TO SEEK

FEDERAL AND STATE TAX EXEMPT STATUS.

G. Resolution of the Board of Directors of The Hidden Hills Community FoundationTaking Certain Actions to Perfect the Organization and Operation of The HiddenHills Community Foundation

Upon MOTION of Director Freedland, seconded by Director Weber, and unanimously carried on

roll call vote, it was resolved to adopt Hidden Hills Community Foundation Resolution No. 3

entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE HIDDEN HILLS

COMMUNITY FOUNDATION TAKING CERTAIN ACTIONS TO PERFECT THE

ORGANIZATION AND OPERATION OF THE HIDDEN HILLS COMMUNITY

FOUNDATION

BOARD MEMBER COMMENTS


ADJOURNMENT

There being no further business to come before the Council, the meeting was adjourned.

Stuart E. Siegel, Chairperson

ATTEST:

Deana L. Graybill, CMC, Secretary


SPECIAL CITY COUNCIL MEETING

VIA TELECONFERENCE

Wednesday, July 7, 2021 at 4:30 p.m.





MINUTES

CALL TO ORDER

A special meeting of the City Council of the City of Hidden Hills was duly held via teleconference

on Wednesday, July 7, 2021 at the hour of 4:30 p.m. Mayor Stuart E. Siegel called the meeting to

order and presided thereover.

ROLL CALL

Council: Mayor Stuart E. SiegelMayor Pro Tem Laura McCorkindaleCouncil Member Steve FreedlandCouncil Member Eniko GoldCouncil Member Larry G. Weber

Staff: City Manager Kerry KallmanCity Attorney Roxanne DiazCity Engineer Dirk LovettCity Clerk Deana L. Graybill

AUDIENCE


NEW BUSINESS

Special City Council Meeting MinutesJuly 7, 2021Page 2

Consideration of Approval of an Interim Ordinance Prohibiting Electronic Signs in the Cityof Hidden Hills- Urgency

AN INTERIM ORDINANCE OF THE CITY OF HIDDEN HILLS PROHIBITING THEINSTALLATION OF ELECTRONIC SIGNS IN THE CITY OF HIDDEN HILLS,DECLARING THE URGENCY THEREOF AND FINDING THE PROJECT EXEMPTFROM THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

City Attorney Diaz presented the following report:

at the June 14, 2021 City Council meeting, Council Member Freedland informed the CityCouncil that he learned that the Las Virgenes Unified School District intended to purchaseand install an electronic message board sign at Round Meadow Elementary School; it is theDistrict’s intention to replace the existing letter sign board currently at the school withoutany permits that may be required by the City of Hidden Hills; the City has a compellinginterest in protecting the public health, safety and welfare of its residents, and in preservingthe peace and quiet of the neighborhoods within the City by regulating signage and inparticular electronic message signs, as defined by the proposed Ordinance within the Cityboundaries; the character of the City is that of a residential rural community and theproliferation of electronic signs would undermine the small-town feel of the City; the City’sMunicipal Code contains limited regulations regarding signage and an electronic sign willbe in conflict with a contemplated zoning proposal that the legislative body will considerto prohibit electronic signs; a moratorium on the development, installation and operationof electronic signs in the City will ensure the preservation of community aesthetic standardsand public safety; staff would like the Council to approve the interim urgency ordinanceso as to give staff time to study the issue and bring it back to the City Council.

Upon MOTION of Council Member Freedland, seconded by Council Member Weber, and

unanimously carried on roll call vote, the Council introduced and waived full reading of the

Ordinance and to adopt by title only: AN INTERIM ORDINANCE OF THE CITY OF HIDDEN

HILLS PROHIBITING THE INSTALLATION OF ELECTRONIC SIGNS IN THE CITY OF

HIDDEN HILLS, DECLARING THE URGENCY THEREOF AND FINDING THE PROJECT

EXEMPT FROM THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL QUALITY

ACT, and to add Section 11 that this interim ordinance is adopted as an urgency interim ordinance

and shall take affect immediately.

Special City Council Meeting MinutesJuly 7, 2021Page 3

ADJOURNMENT

There being no further business to come before the Council, the meeting was adjourned at 4:39

p.m.

_____________________________Stuart E. Siegel, Mayor

ATTEST:

Deana L. Graybill, CMC, City Clerk

WHAT IS A HOME EVALUATION?

A home evaluation is a review of the vulnerability of

your house and landscape to wildfire and ember-

ignition.

During this assessment, a trained evaluator will:

✓ review defensible space and home hardening

principles

✓ make specific recommendations for your property

✓ discuss sustainable fire-wise landscape with CA

native plants.

Learn more about how to prepare for wildfire at

defensiblespace.org.

The Resource Conservation District of the Santa Monica Mountains is offering FREE

home evaluations through a new Home Ignition Zone Evaluation Program. This program is

available to homeowners in Los Angeles County, Simi Hills, and part of Ventura County.

PREPARE YOUR HOME

FOR WILDFIRE

HOW TO BOOK AN EVALUATION?

Email our Community Resilience Coordinator at [email protected]. An evaluation takes

about 45 to 60 minutes and are performed by trained staff and volunteers.

For more information, go to the official webpage of the Home Ignition Zone Evaluation Program.

https://defensiblespace.org/


https://tinyurl.com/sesruz84

City of Hidden Hills6165 Spring Valley Road * Hidden Hills, California 91302

(818) 888-9281 * Fax (818) 719-0083

MEMORANDUM

TO: Honorable Mayor and Members of the City Council

FROM: Kerry Kallman, City Manager

DATE: July 12, 2021

SUBJECT: Presentation by NHA Advisors Regarding Funding Strategies and Options Relatedto the City’s Fiber to the Home Project

Background

In 2017, the City Council adopted a goal to Consider the development of a broadband enhancementprogram or strategy within the City. Shortly thereafter, an Ad-hoc Committee of two CouncilMembers was formed to begin working on this goal.

On November 18, 2019, the City Council approved an agreement with Magellan Advisors toprovide consulting services to the City’s Fiber to the Home project. In March 2020, the City issueda request for proposal seeking construction and operation of a new fiber network by a privatetelecommunications firm. On November 9, 2020 Magellan provided a comprehensive update onthe project to the City Council. The update included the following recommended next steps forthe City Council to consider:

Perform subscriber commitment survey to formalize the network’s revenue opportunities

Use survey results to explore available bonding options for $5.8 million Inyo proposednetwork build

Measure willingness to consider bonding the asset should the survey and bondingapproach meet with the level of risk that is acceptable to the City

If survey results and bonding options support the City’s needs and risk tolerance, selectInyo as the City of Hidden Hills’ broadband partner, making a formal announcement tothe community to begin marketing efforts

On April 12, Magellan Advisors provided the City Council the results of the Fiber to the Homeresidential survey. Based on the second recommendation (above), on April 26, the City Councilentered into an agreement with NHA Advisors to advise the City Council on any and all potentialfunding options for the project.

City CouncilNHA Advisors PresentationJuly 12, 2021Page 2

Discussion

Both staff and the project consultant, Magellan Advisors provided NHA Advisors all pertinentinformation related to the project including the results of the residential survey. NHA Advisorsprovided the City with detailed analysis of funding options (see attached memo) and further fiscalimpacts of one option, General Fund Financing.

The City’s Ad-hoc Fiber Committee met with NHA Advisors on June 22 to discuss potentialfunding opportunities.

Tonight’s presentation is intended to provide the City Council information on funding, possibleinterest rates, debt service, and impacts to the City’s General Fund.

Fiscal Impact

There is no fiscal impact associated with this report.

Recommendation

It is recommended the City Council receive the presentation from NHA Advisors, seek answers toquestions, and provide direction to staff s necessary.

Attachments

1. NHA Memo – Funding Strategies2. NHA Presentation

CITY OF HIDDEN HILLS BROADBAND SERVICE – FINANCING STRATEGIES JUNE 7, 2021

PAGE 1

MEMORANDUM

Date: June 7, 2021

To: Kerry Kallman, City Manager

From: Craig Hill, Managing Principal

RE: City of Hidden Hills Broadband Service – Financing Strategies

Background

The City of Hidden Hills (the “City”) is considering the development of broadband fiberoptic service through the City’s service area in order to enhance internet speeds and expanded communications (the “Project”). Significant research and outreach were completed over the last year with positive indications for supporting and subscribing to enhanced broadband service.

Financing Options

The City’s ability to fund or finance capital projects is established under the California State Government Code. The City can borrow money at tax-exempt rates for qualified public benefit capital projects. All or a major portion of the Project will qualify for tax-exempt financing (providing for the lowest cost of funds compared to traditional financing rates).

There are several financing structures available to public agencies to fund infrastructure improvements including the proposed Project. Some require voter approval and others can be structured to not require the direct approval of registered voters. These financing options can typically be executed within 3 months; however, a voter approval process (if applicable) may take an additional 6 months to complete.

Voter-Approved

The City has the option to finance public improvements through general obligation bonds, special tax bonds or an assessment (limited obligation bonds). All require some form of vote of the registered voters but do not incumber the City’s general fund or put the City directly at risk for repayment of the bond obligation. Repayment of any bond is made through ad valorem property tax, a special tax or assessment levy on the property tax bill each year.

Direct Revenue Pledge

City utility enterprise funds are established to manage the revenues and expenditures specific to a service. In the case of the City’s Project, a new enterprise fund for broadband service would be created and all costs associated with providing that service would be charged into the fund. Likewise, charges for service would be deposited into the fund. Any “excess” revenues (after operating expenses are paid) would be available for bond debt service. There is no recourse to the City’s general fund nor the property owners within the City.


PAGE 2

General Fund-Supported Financing

The most common financing tools used by California public agencies is the lease agreement structure (also known as certificates of participation when publicly offered). This financing structure is like an equipment or vehicle lease, requiring the City to make payments in exchange for the use of the asset. The difference between a tradition lease and a municipal lease is the remedy for non-payment. While traditional leases have repossession remedies, a municipal lease will only allow for the reletting of the asset (not repossession). This avoids municipal property or assets from being sold off.

The primary purpose of using a lease structure is to allow the City to put the general fund behind the financing and maximize the credit worthiness. This typically provides access to the lowest cost of funds for any public agency and is the reason most California public agencies will elect to structure their obligations through a lease agreement structure.

Funding Alternative (Internal Loan)

In addition, the City can “finance” the Project using existing reserves with the intent of collecting future revenues to replenish such funds. While this approach minimizes financing costs and potentially provides for a lower interest rate (paid to the City’s investment portfolio), it requires the use of the City’s existing reserves and minimizes liquidity the City may desire in future years while payments are being collected.

Financing Structures

Given the City’s organizational structure and legal authority to provide services (including utilities such as broadband), the City has the ability to:

(1) Advance existing funds in reserves to the Project (discussed above under Funding Alternatives) a. If this option is a consideration, the opportunity cost of utilizing existing funds should be

considered (i.e., lost interest earnings, competing priorities for reserve balances) b. City bears the risk of the Project not generating anticipated revenues for repayment

(2) Create an enterprise fund for the Project and pledge future net revenues (Direct Revenue Pledge) towards debt service

a. A broadband enterprise fund would operate similarly to a water, wastewater or recreation fund with the pledge of net revenues (after operating expenses are paid) to secure debt service payments

b. Shifts risk of future Project performance to investors/bank, given no historical data c. Protects City’s general fund from Project exposure but will require higher interest rate

(assuming investors/bank can get comfortable with the credit) (3) Enter into a lease agreement structure requiring future lease payments from the City general fund

(General Fund-Supported) a. Provides the highest credit quality and lowest interest rate b. Will include pledge of net revenues from broadband enterprise fund i. General fund will act as co-signer or backstop to financing

c. Will require encumbrance of a City asset for the lease structure (4) General Obligation, Special Tax or Assessment (property-based) financings require a vote of the

residents to levy an annual assessment on each property for a defined period of time a. Avoids any security interest in City assets of financial position b. Does require support through property tax (assessment or special tax levy)


PAGE 3

c. Can fund broadband backbone as benefit to entire community with subscription service revenues covering participating residents and operational costs (as discussed in the Magellan Advisors Report dated 11/05/2020)

Financial Sensitivity

The proposed Project is anticipated to cost between $4.8 million - $5.8 million. Inclusive of capitalized interest, transaction costs, and potential debt service reserve fund, the City’s annual cost of financing the Project could range between $450,000 to $700,000, depending on the amortization term and interest rate. Under these assumptions, an interest rate differential of 1% would impact the annual debt service by approximately $50,000.

Comparing the above-mentioned financing structures, the variance in annual debt service could be $100,000 - $150,000 per year, depending on the length of the financing term and credit structure. Each structure presents various policy and financial tradeoffs for consideration. For instance, if protecting the City’s reserves and general fund is the highest priority, not considering the general fund-supported financing structure would be the best option BUT will come with higher interest rates. By including the City’s general fund in the financing structure, the cost of financing would be the lowest and allow for the costs of broadband service to be minimized which will lower the monthly subscription rates and potentially improve participation levels and support broader efficiency.

Based on our preliminary sensitivity analysis, assuming a $6 million total financing amount and structures under the scenarios described above, the estimated annual debt service and costs are summarized below.

Financial Analysis

Based on the Project pro forma provided in the Magellan Advisors report, we analyzed the projected revenues, revenue sharing proposal and estimated debt service under three “take rates”. The primary difference between our analysis and the table included in the Magellan Advisors report was the allocation of Project implementation costs across the entire residential base versus only those subscribing for the service.

Internal Funding

Voter-Approved (General Obligation)

General Fund Financing

Voter-Approved (Assessment)

Direct Revenue Pledge

Est. Project Fund $6,000,000 $6,000,000 $6,000,000 $6,000,000 $6,000,000Est. Financing Timeline 2 Months 9 Months 3 Months 9 Months 3 Months

Debt Term 10 Years 10 Years 10 Years 10 Years 10 YearsEst. Interest Rate 1.50% 1.60% 1.75% 2.25% 2.75%Est. Annual Debt Service $650,000 $655,000 $660,000 $675,000 $695,000Est. Annual Parcel Tax 1 - - - $1,007 -

Debt Term 15 Years 15 Years 15 Years 15 Years 15 YearsEst. Interest Rate 2.00% 2.10% 2.25% 2.75% 3.25%Est. Annual Debt Service $465,000 $470,000 $475,000 $495,000 $510,000Est. Annual Parcel Tax 1 - - - $739 -

1 Annual parcel tax rate calculated based on estimated parcels provided in Magellan report.


PAGE 4

As discussed previously, depending on the financing structure selected by the City, the costs of the Project will either require a form of ballot or vote of the registered voters or be solely paid by subscription revenues. Shown in the summary table above are two terms for financing the Project – a 10-year period and 15-year period. The shorter term will typically carry a lower interest rate, but higher annual payments given the greater principal repayment amounts. Another significant variable will be the number of active subscribers. Based on the “take rate”, the gross revenues projections generate sufficient funds to cover the debt service or introduce a shortfall. Our analysis does not take into consideration the proposed revenue split between the City and Project partner.

The assumptions for these two primary scenarios include:

• 10-Year or 15-Year Financing • 100% (670), 50% (335) or 30% (201) Take Rate (Subscribers) • Gross Monthly subscription rate of $125 or $150

o $70/month or $90/month is gross revenue split between City and Project partner o $35-$80/month per subscriber could be available for financing repayment (debt service)

Based on our preliminary analysis, assuming the proposed revenue split, the only scenario that likely does not expose the City to debt service shortfalls is where a high percentage, nearing 100%, of the residences subscribe for the service. This could be mitigated by some overlapping assessment on all benefiting properties (which would require the formation of an assessment district or CFD as discussed above).

Est. Bond Amount

Bond Interest

RateBond Term

Est. Annual Debt Service

Take Rate Subscribers

Monthly Charge for Subscribers

(1 Gbps)

Annual Gross

RevenueGross Revenue

(City Share)

Capped Monthly Charge

Monthly Charge for

Debt ServiceAnnual Debt

Service Charge

Revenues Available for Debt Service

City Annual Net Revenue Less: Debt Service

100% Take $6,000,000 1.75% 10 Years $660,000 100% 670 $70 $562,800 $281,400 $125 $55 $442,200 $723,600 $63,60050% Take $6,000,000 1.75% 10 Years $660,000 50% 335 $90 $361,800 $180,900 $125 $35 $140,700 $321,600 ($338,400)30% Take $6,000,000 1.75% 10 Years $660,000 30% 201 $90 $217,080 $108,540 $125 $35 $84,420 $192,960 ($467,040)


Est. Bond Amount

Bond Interest

RateBond Term

Est. Annual Debt Service

Take Rate Subscribers

Monthly Charge for Subscribers

(1 Gbps)

Annual Gross

RevenueGross Revenue

(City Share)

Capped Monthly Charge

Monthly Charge for

Debt ServiceAnnual Debt

Service Charge

Revenues Available for Debt Service

City Annual Net Revenue Less: Debt Service



$125 Monthly Charge

$150 Monthly Charge

$125 Monthly Charge

$150 Monthly Charge

10-Year Financing

15-Year Financing


PAGE 5

Policy Considerations

The proposed Project presents some inherent risks associated with the demand for broadband and the projected revenue generation. Regardless of the relationship with the selected vendor, the operational costs will be in a priority position to any repayment of debt service. Understanding the likelihood of shortfalls in net revenues will guide a decision from both the creditor’s perspective and the City’s financial exposure.

Financing Process

Based on the Project financing structure, amount, and intention to seek direct funding from a single institutional investor or bank, NHA Advisors anticipates that a proposal package will be developed including (1) Project costs and revenue projections, (2) City financial information and (3) preferred terms. Current market conditions indicate that several banks should be interested in funding this Project dependent on their confidence in the Project pro forma. With the incorporation of the City’s general fund as a credit enhancement, more banks would be expected to participate and provide aggressive terms.

If the City determines that the Project is to be a stand-alone operation without the financial support of the general fund, this may impact the credit profile and limit bank participation (and subsequently present a higher cost of borrowing).

NHA Advisors, LLC is registered as a Municipal Advisor with the SEC and Municipal Securities Rulemaking Board (“MSRB”). As such, NHA Advisors, LLC has a Fiduciary duty to the public agency and must provide both a Duty of Care and a Duty of Loyalty that entails the following.

Duty of Care

a) exercise due care in performing its municipal advisory activities b) possess the degree of knowledge and expertise needed to provide the public agency with informed advice c) make a reasonable inquiry as to the facts that are relevant to the public agency’s determination as to whether to proceed with a

course of action or that form the basis for any advice provided to the public agency; and d) undertake a reasonable investigation to determine that NHA Advisors, LLC is not forming any recommendation on materially

inaccurate or incomplete information; NHA Advisors, LLC must have a reasonable basis for: i. any advice provided to or on behalf of the public agency ii. any representations made in a certificate that it signs that will be reasonably foreseeably relied upon by the public agency,

any other party involved in the municipal securities transaction or municipal financial product, or investors in the public agency securities; and

iii. any information provided to the public agency or other parties involved in the municipal securities transaction in connection with the preparation of an official statement.

Duty of Loyalty NHA Advisors, LLC must deal honestly and with the utmost good faith with the public agency and act in the public agency’s best interests without regard to the financial or other interests of NHA Advisors, LLC. NHA Advisors, LLC will eliminate or provide full and fair disclosure (included herein) to Issuer about each material conflict of interest (as applicable). NHA Advisors, LLC will not engage in municipal advisory activities with the public agency as a municipal entity, if it cannot manage or mitigate its conflicts in a manner that will permit it to act in the public agency’s best interests.

HIDDEN HILLS BROADBAND SERVICEFINANCIAL REVIEW AND FUNDING OPTIONS

July 12, 2021

2

Table of ContentsI. Project Summary & Assumptions

II. Policy Considerations & Financial Impact

III. Funding Options

IV. Financial Analysis

V. Direction to Staff and Consultants

I. PROJECT SUMMARY & ASSUMPTIONS

4

Project Summary & Assumptions} Project Cost

} ≈ $5.6M + Financing Costs

} Subscription Revenue Sharing with Service Provider} Startup Project Costs Paid by City (not Service Provider)

} Monthly Subscription Rates } ≈ $125-$150

} Subscriber “Take Rate” Scenarios } 50% (335 homes), 62% (415 homes) and 75% (503 homes)

} Financing Term} 15 years

II. POLICY CONSIDERATIONS & FINANCIAL IMPACT

6

Potential Take Rate Considerations (Post-Construction)} Construction period is anticipated to last 12-18 months

} Initial interest payments can be “capitalized” during the construction period (i.e. funded)

} However, customer subscriptions may take years before reaching stabilized subscription levels

} In the event net annual project revenues (City share) are not sufficient to cover project financing, City general fund contributions will be required

7

Potential Take Rate Considerations (Subscription Levels)

Year: 1-2(0%)

Year: 2-3(30%)

Year: 3-4(50%)

Year: 4-5 (75%)

No expected net debt service expenses during construction period

Initial on-boarding of customers for municipal broadband service

Continued increase in subscribers

Customer take rates stabilize

Note: Take rates shown by year are hypothetical and for illustrative purposes.

8

Potential Take Rate Considerations (Financial)

Year: 1-2(0%)

Year: 2-3(30%)

Year: 3-4(50%)

Year: 4-5 (75%)

$0 net debt service $290,000 net debt service deficit (est.)

$125,000 net debt service deficit (est.)

Take rates project to cover debt service

Note: Take rates shown by year are hypothetical and for illustrative purposes. Assumes $150/month charge for subscription charges.

$415,000 cumulative net debt service deficit

III. FUNDING OPTIONS

10

Funding Options} City Reserve Balances (Cash-Funded)

} Opportunity Cost (competing priorities)

} Bank Loan} Equipment Lease Structure (may require City collateral)

} Bond Financing} Could require voter approval (depending on structure)

IV. FINANCIAL ANALYSIS

$125 MONTHLY SUBSCRIPTION FEE

13

Scenario 1 (75% Take Rate; $125 Monthly Subscription Fee)

Breakeven Analysis (No Annual Subsidy)

} $787,000 One-Time Cash Contribution (to Lower Financing Amount)} No Projected Ongoing City Subsidy Requirement

15-Year FinancingEst. Annual

Debt ServiceRevenues Available

for Debt ServiceCity Annual Net Revenue

Less: Debt Service

$125 Monthly 75% Take $546,000 $482,000 ($64,000)

Note: Annual debt service figures estimated following full project implementation and subscription stabilization.

14



} $1.8 Million One-Time Cash Contribution (to Lower Financing Amount)} No Projected Ongoing City Subsidy Requirement




Less: Debt Service

$125 Monthly 50% Take $546,000 $399,000 ($147,000)


15







Less: Debt Service

$125 Monthly 50% Take $546,000 $322,000 ($224,000)


$150 MONTHLY SUBSCRIPTION FEE

17



} N/A




Less: Debt Service

$150 Monthly 75% Take $546,000 $633,000 $87,000


18



} $280,000 One-Time Cash Contribution (to Lower Financing Amount)} No Projected Ongoing City Subsidy Requirement




Less: Debt Service

$150 Monthly 62% Take $546,000 $523,000 ($23,000)


19







Less: Debt Service

$150 Monthly 50% Take $546,000 $422,000 ($124,000)


20

Summary of Scenarios

15-Year Financing Est. Annual Net Revenues Less: Debt Service

Est. Cash Contribution to Offset Potential Required Subsidy

$125 Monthly

75% Take ($64,000) $787,000

62% Take ($147,000) $1.8 Million

50% Take ($224,000) $2.8 Million

$150 Monthly

75% Take $87,000 -

62% Take ($23,000) $280,000

50% Take ($124,000) $1.5 Million


V. DIRECTION TO STAFF AND CONSULTANTS

22

Policy Considerations} Opportunity Cost

} Should City Reserve Fund be used for the Project resulting in lost future interest earnings?

} Should Project be 100% financed to protect City Reserve Fund?

STATUS REPORT OF CITY COUNCIL GOALS

July 2021

2021 Goal GREY SHADE IS COMPLETE.YELLOW SHADE INDICATES UPDATED ACTIVITY

2021 Goal - Continue to prioritize staff time toprotect Hidden Hills single family zoning andlocal control, including but not limited to:education, strategic legislative opposition andsupport, exploration of converting HiddenHills to a charter city and/or putting forth alocal initiative to protect zoning, and/or otherlegal protections, coalitions, resolutions, etc.

On February 8, the City Council authorized theMayor to sign and send a letter to staterepresentatives detailing the City’s opposition toSenate Bill 9. In addition, the City successfullyassisted in the creation of SB765 which if passedamends various legislation by requiring approvedADU’s to be placed within the City’s existing setback requirements. On March 22, the Citycouncil approved letters of opposition to SB 278,AB 377, SB 82, and SB 10. Letters of support forSB 15, AB 1053 SB 765 were approved.Additionally, the Legislative Ad-hoc Committeeand staff continue advocacy efforts on behalf ofSB 765. City Council sent letters of support for SB55 (Stern) and AB 787 (Gabriel). City has also sentin two additional letters of opposition for SB 9and will be considering a letter to Statelegislature regarding budget priorities at theirmeeting on June 14.

2021 Goal – Consider the creation of a Dog Parkin Hidden Hills

No action to report.

2021 Goal - Undertake various efforts andinitiatives to foster safer driving in Hidden Hills

The City recently performed speed surveys onLong Valley and Jed Smith Roads. Data fromthese surveys is being analyzed and will beshared with the City Council shortly. In addition,staff is reviewing various upgrades to the speedradar signs currently in the City. City receivedtwo petitions from residents: (1) requestconsideration of speed hump(s) on Long ValleyRoad; and (2) lowering of speed limit on LongValley to 25 mph. Staff requested a memo froman independent Traffic Engineer detailingnecessary steps to lower speed limit.Additionally, staff has arranged for a speedsurvey on Long Valley Road to occur over threedays in the first week in July. Discussion andconsideration of resident’s request will beagendized in the near future.

2020 Goal GREY SHADE IS COMPLETE.YELLOW SHADE INDICATES UPDATED ACTIVITY

2020 Goal - Reinitiate the 2017 Goal toimprove cell coverage in the City by activelyengaging both cell providers and potentialconsultants to assist the City.

Staff held an initial call with a Verizonrepresentative about potential cell coverageimprovements. At that time, there was noimmediate plans for Verizon improvements in theCity. In the fall, staff hosted a series ofdiscussions and a community walkthrough with afirm representing T-Mobile regarding possibleinstallation of equipment that would improve cellcoverage in the City. The City Council authorizedengagement with Magellan Advisors to beginconsulting services related to improving cellcoverage in the City. Magellan has identifiedseveral potential locations in and out of the Cityfor possible cell phone hardware and arrangedfor a walkthrough by a tower constructioncompany. Consultant’s strategy is multipronged,soliciting interest from tower companies to leaseproperty in the communities of Hidden Hills andMountain View Estates (MVE) and lease HiddenHills fiber optics to wireless providers through itsproposed fiber network. This approach reducesthe cost for wireless companies to install theirinfrastructure for deploying cell services andgenerates income through property and fiberleases for Hidden Hills and MVE. The selectedtower company will onboard the wireless carriersand they will also generate revenue throughleasing their vertical assets to the carriers. Fivepotential sites were selected for analysis. Ofthose, three sites are being evaluated further.These include two sites on ridgetops in HiddenHills and one at the water tanks located at thetop of Collette Way in MVE. Consultant is workingwith a tower siting company at no cost for all ofthis work as well as photo simulations to bepresented to the MVE HOA on July 21st for theirconsideration and approval of thesite. Simulations will also be provided to CityCouncil for the two sites in Hidden Hills.Consultant has also received approval from theLas Virgenes Water District to use the watertanks in MVE and hope to secure approval fromtheir HOA on July 21st. Consultant has alsoobtained interest from AT&T to participate in thesiting process and hope to engage their engineersshortly

2020 Goal - Undertake a capital improvementproject to beautify both corners at RoundMeadow and Mureau Roads

The City Council approved a Landscape designAgreement with L. Newman and Associates at theNovember 9 City Council Meeting. Design workon the project is underway and it is anticipatedthat a draft design will be reviewed by the CityCouncil in the coming months. At it’s meeting onMay 24, City Council authorized an agreementwith Camille Mugrdecian-Armen to provide peerreview services on the project. In addition, theCity Council authorized the creation of scalerenderings of the project. The City Councilrequested updated concepts return in 90 forconsideration. Staff focusing on potentialupdated designs for Long Valley first beforeRound Meadow. Staff also getting a proposalfrom City landscaper to spruce up RoundMeadow corner in the interim.

2020 Goal – Create an Ad-hoc Burglary Task forcemade up of two City Council Members

Mayor Siegel and Mayor Pro Tem McCorkindaleagreed to serve on this ad-hoc committee. MayorSiegel, Mayor Pro Tem McCorkindale and staffhave scheduled a meeting with Captain Becerrafor April 21 to initiate discussions.

2018 Goals GREY SHADE IS COMPLETE.YELLOW SHADE INDICATES UPDATED ACTIVITY

2018 Goal - Undertake a comprehensive review ofthe City’s Municipal Code in an effort to update,strengthen, and/or clarify the City’s authority oncertain issues and compliance with state law.

Staff has begun reviewing the Municipal Code andidentified several potential changes. Priority hasbeen given to code sections that deal withUndergrounding and Personnel rules. On June 11,City Council adopted a resolution updatingemployee sick and vacation policy. On August 13,City Council adopted a resolution updatingemployee anti-discrimination and harassmentfree workplace policy. City Attorney is reviewingpotential changes to the Municipal Code regardingEmergency Operations and 2020 Building andsafety laws. City Attorney is reviewing the City’scurrent ordinances regarding undergroundingwith the goal to provide better clarification oninterpretation of code for residents, staff, andcontractors. Staff to initiate creation ofdevelopment standards for CU and CR Zone.

2018 Goal - Consider various funding mechanismsfor undergrounding of power poles throughoutthe City. In addition, consider a large scale“Undergrounding” project for Fiscal Year 2018/19

Staff and Ad-hoc met with consulting firm thatspecializes in creation of “UndergroundingAssessment Districts.” It was determined thatpursuing an assessment district would be too

costly for City. At the July 23 City Council meeting,Council directed staff to pursue five potentialundergrounding projects this year. Staff is alsodetermining the feasibility of purchasing Rule 20Afunds from other agencies. City Council recentlyapproved funding for design costs of all five areas.Design and feasibility analysis expected June 2019.City staff has begun outreach to effectedresidents. City is currently underway on planningand design five project areas. Area 1 is nearlycomplete with conceptual design and homeownerapprovals. Staff is awaiting final design,easements, and costs. Preliminary design for Area2 has been received and is currently beingevaluated for feasibility. Initial design for Area 3 isunderway. A new Area was also initiated thatcontain three large poles with major equipment atthe Long Valley/Paradise Valley intersection. Thatproject is making good progress. Staff and the Ad-hoc Committee briefed the City Council on thisproject at the February 24 City Council meeting.Section 1 along Long Valley is currently underconstruction. The first phase is complete. The nextstep would see Southern California Edison connectthe underground service and remove the poles.This phase may begin shortly. The HOA hasselected a wall stone that may be placed on thethree retaining walls created by the Long valleyunderground project. Staff is soliciting bids forplacement of stone. On March 22, the City Councilapproved an agreement to construct stone facingon three recently constructed retaining walls onLong Valley Road. Additionally, staff successfullynegotiated the removal of a non-applicable fee($130,000) required by Edison to begin next phaseof work. SCE work (pulling of wires and removalof poles) on Long Valley scheduled to begin inearly July. City successfully obtained a $250,000grant to remove poles along Jed Smith betweenKit Carson and Fitzpatrick Roads. Design work forremoval of 2 poles at Long Valley/Paradise Valleycomplete. Committee and staff to meet withresidents to discuss financial participation.

2018 Goal - Continue the internal and externalupgrade of City Hall. Areas of focus may includeCity Council Chambers, upstairs conference room,and Building and Safety. External upgrades toconsider include new roof and solar project.

Phase 1 nears completion with installation ofdownstairs furniture in August. Proposal for newdoors and hardware is forthcoming. Design workfor Phase 2 including City Council Chambers andConference room is underway. Staff recently met

with an architectural firm regarding the CityCouncil Chambers and is awaiting a proposal. OnJuly 8, City Council approved an agreement withStudioMA for design of City Council Chambersremodel. Staff and City Council Ad-hocCommittee have met with design team multipletimes. A conceptual design was created.Construction costs and alternatives are beingevaluated. A full briefing with options will bediscussed by the City Council on March 9.Following the March 9 review, staff has notinitiated any future work on this project. At theNovember 9 City Council meeting, during anupdate on City Council Goals, a lengthy discussionwas held by the City Council regardingimplementation of this goal. Staff’s interpretationof the City Council’s direction was to scale back theproject to focus on priority items, deferredmaintenance, and alternative funding sources.Staff anticipates a detailed report andrecommendation will be brought to the CityCouncil on January 25.

2018 Goal - Consider the adoption of an enhanced“wood shake” roof policy in an effort to expeditereplacement of remaining wood shake roofswithin the City.

The City Council directed staff to join the LACounty Community Development Commission’sCDBG grant program. Grant will provide fundingthat could be used to assist roof retrofits at eligibleresidences. Most recent inventory shows that theCity contains 14 shake roofs. Per City Councildirection, staff will continue to monitor “shakeroofs” and report on status on updated counts ofremaining roofs.

2018 Goal – Update of the V-Calm Traffic Devices Currently the V-calm signs are working andrecording data. The solar panels have limitedcapacity, and often times fail to work on shorterwinter and overcast days. In addition, the lack ofcell coverage in the City makes it very difficult toobtain data from the units remotely, unless staffuses a ladder to access the memory cards. Tosolve both of these problems, staff is currentlyworking with SCE to install electrical meters at the4 locations where using the V-calm signs (LongValley Road in front of the HHCA, Round MeadowRoad, Eldorado Meadow Road, and Jed SmithRoad). The electrical meters will power both theV-calm units and a wi-fi, that will allow data to betransmitted remotely. The intent is to be able todocument speeding trends and provide the SheriffDepartment information on vehicles that are

speeding excessively. SCE continues to seeknecessary easements while V-calm vendor issearching for a solution to transmit data. V-calmsign was moved from Round Meadow to ElDorado. Sign display was left off to record data for30 days. Sign display was recently turned on torecord new data to analyze changes in speed.Staff has a proposal that includes the addition oftwo new V-calm signs (bringing the total to 4) withpermanent power and connectivity of data to CityHall. Proposal and analysis of El Dorado speed tobe discussed with City Council inAugust/September. The V-calm vendor (Fortel)has explored options to solve the lack of cellphone coverage including the using the HHCA wifi,and installing a new radio antenna on the City’santenna site at the top of Bonneville Road.However, both of these options have inherentproblems and are quite costly. Staff is nowexploring other options. In August 2019, the CityCouncil considered a proposal to purchase twoadditional V-calm signs (bringing the total to 4)with permanent power and connectivity of data toCity Hall. At that time the City Council opted towait until the issues regarding power and wifireception are resolved with the existing two signsbefore purchasing new signs. Staff is reviewingpotential upgrades and additions to Vcalmdevices. See update under 2021 Goal

2017 GOALS GREY SHADE IS COMPLETE.YELLOW SHADE INDICATES UPDATED ACTIVITY

2017 Goal - Consider the development of abroadband enhancement program or strategywithin the City

City Council created an Ad-hoc committee(Council Member’s Katz and Weber) to overseethis goal. Staff held an initial meeting withBroadband Asset Strategies. BAS is proposing tocreate a new Fiber to the Home networkthroughout the City that would deliver 1Gb ofinternet to every home at a reasonable cost. BASwill brief the City Council on November 13 and isscheduled to present to the Community onDecember 5. BAS held community workshop inJanuary. City survey underway. Staff anticipatesmeeting with BAS to discuss next steps in April.City Council Ad-hoc Committee and staff meetingwith ADF on December 13. Special City Councilmeeting to discuss will be scheduled in the near

future. Staff and representatives from HHCA metwith a new potential provider “Inyo Networks” onMarch 21. Inyo proposal is being developed. TheCity Council Fiber Ad-hoc Committee met onMarch 27 to review and discuss latestdevelopments from ADF. Representatives fromADF are scheduled to meet with Ad-hocCommittee April 23. On November 18, CityCouncil entered into an agreement with MagellanAdvisers to prepare an RFP for creation of a fiberto the Home project. Draft RFP has been reviewedby staff. Ad-hoc Committee will be reviewing inFebruary. RFP was released and a mandatory pre-proposal and option community tour to occur onMarch 12. The Ad-hoc Committee, staff, and theCity’s project consultant continue to meetregularly to discuss two distinct proposals toundertake this project. Areas of discussion centeraround, take rates, monthly fee, City investment,project ownership, and potential fundingmechanisms. The City’s Fiber project consultant,Magellan Advisors provided a comprehensiveupdate on the project to the City Council onNovember 9. A series of recommended next stepsincluding: (1) Perform subscriber commitmentsurvey to formalize the network’s revenueopportunities; (2) Use survey results to exploreavailable bonding options for $5.8 million Inyoproposed network build; (3) Measure willingnessto consider bonding the asset should the surveyand bonding approach meet with the level of riskthat is acceptable to the City; (4) If survey resultsand bonding options support the City’s needs andrisk tolerance, select Inyo as the City of HiddenHills’ broadband partner, making a formalannouncement to the community to beginmarketing efforts. Per City Council direction staffsigned an extension with Magellan Advisors tocreate a perform a residential survey. It isanticipated that a draft survey will be reviewed bythe City Council on January 25. The residentialsurvey is complete and will be posted on the Citywebsite in the coming weeks. In addition, amarketing campaign has begun that will includesposters, banners, e-mail alerts, and a direct mailerto residents encouraging participation in thesurvey. Fiber survey was very successful withnearly 80% of residents taking the survey. The Ad-

hoc Fiber Committee met on March 31 and againon April 9. A progress report and discussion ofnext steps will occur at the April 12 City Councilmeeting. City Council authorized an agreementwith a financial advisor to research and provideinformation on various funding options. Ad-hocCommittee to review report in June and it isanticipated a presentation will be brought to theCity Council shortly. Staff is also monitoringvarious state and federal funds that could be usedfor the Fiber project. Financial Advisor presentedseveral potential funding options to Ad-hocCommittee on June 22. Financial Consultant topresent concepts to City Council on June 11.

2017 Goal – Enhance the City’s efforts to obtaingrants either by City staff and/or with theassistance of state and federal lobbyists

Staff has been directed to identify potentialgrants as they become available. Staff applied forthree grants in the month of October: (1) SB1Highway Local is for $38,000 (received), SB1Highway Competitive for $57,000 (denied) will beused if awarded to design a new traffic flowpattern for Round Meadow Road in front of theElementary School; and MSRC/AQMD Jumpstartgrant will provide $50,000 for clean air vehiclesand infrastructure (received). City to participatein 2019/20 CDBG program. See “Wood ShakeGoal” above. Staff has met with HousingRehabilitation (using CDBG funds) specialist onvarious concepts for a program in Hidden Hills.Staff has recently applied for two grants. #1 –California Resilience Challenge is requesting$200,000 to assist with planning efforts related toundergrounding. #2 – SB2 Housing grant couldprovide funding for updated permit processingand Building and Safety office redesign.Staff will continue to seek out grant opportunitiesand when applying will indicate in this report.Staff recently learned that the City was notselected for the California Resilience Challenge.Staff was successful in obtaining a $15,000 grantfrom the California Fire Foundation to be usedtowards the purchase of firefighting andemergency equipment. Staff recently learnedabout a $180,000 per capita grant available fromthe California Department of Parks andRecreation and is currently taking the necessarysteps to acquire these funds. Staff is currentlyseeking 3 new grants (1) Local Roadway SafetyPlan, $40,000, (2) Local Early Action Planning,

$65,000; (3) Drainage Needs AssessmentProgram which if awarded would provide forstudy and improvement by Los Angeles CountyPublic Works a long-time drainage issue at theend of Paradise Valley Road in the City of LosAngeles. Staff is currently working on severalnew grant opportunities including funding forvegetation management (goats), and electricvehicle charging stations. Additionally, staffparticipated in a 4-part grant writing class. Staffapplied for a $15,000 grant to provide funding forvegetation management (goats.) (unsuccessful)Staff is also closely monitoring two sources ofpotential Broadband funds, namely the Americanrecovery Act and California Assembly Bill 34. TheCity received a $250,000 grant from the MRCAfor undergrounding project on Jed Smith. Staffapplied for a Cal fire grant of $45,000 forvegetation management (goats.)

MEMORANDUM

To: Honorable Mayor and Members of the City Council

From: Dirk Lovett, City EngineerAbel Becerra, Engineering Associate

Date: July 12, 2021

Subject: Consideration of Agreement with J&L Engineering to Perform a GroundwaterRemediation Project Behind the Spring Valley Arena Tennis Courts

Background

Groundwater has been springing up just north of the Spring Valley tennis courts for many years,creating “swamp” like conditions. This property is owned by the City and leased to the HiddenHills Community Association (HHCA). Over the years, the HHCA has made several attempts toremedy the issue by installing a pipe and gravel network. Unfortunately, none of their attemptshave succeeded. As the City is the owner of the property, it had been determined that theresponsibility of a permanent solution falls to the City.

The City asked its geotechnical consultant to evaluate the issue and, if possible, develop asolution. In February of this year, the consultant performed some exploratory trenching in thearea to try to determine the source of the water. Utilizing record drawings of the area that showall subsurface utilities and pipes, the consultant was able to locate and break open a subdrain(approximately 9’ deep) that has proven to be the source. This is evidenced by the amount ofwater that immediately filled the exploratory trench, and the fact that the surrounding springwater immediately dried up. Water continues to run at a rate of roughly 15 gallons per minutefrom the exploratory trench, across the ground surface, into an adjacent storm drain catch basin.The open trench was immediately fenced off for safety, due to its depth and chance of collapse.

This subdrain was constructed along with the Eldorado Meadow Tract in the late 1980’s torelieve trapped groundwater under the fill. It appears that the subdrain has become clogged andwater has backed up over the years. The City’s environmental consultant performed tests on thewater and has determined that the water is not from a potable source and may be disposed of inthe public storm drain system.


(818) 888-9281 * Fax (818) 719-0083

Groundwater Remediation Behind the Spring Valley Arena Tennis CourtsJuly 12, 2021Page 2

Discussion

The City’s geotechnical consultant has designed a remedial drainage collection system to safelyconduct the water into the adjacent storm drain system (see March 31, 2021 report fromGeoDynamics, Inc. – Attachment 1). Rather than spend an unknown amount of time and costsdigging around the area to find and repair the exact point where the subdrain is clogged orbroken, and because of the depth of the subdrain and amount of running water, this designconcept would intercept the water at the known source (newly broken pipe) and conduct it to theadjacent storm drain through a large gravel and pipe system (french drain). In addition, surfaceclean outs will be provided to allow access to unclog the pipe(s) in the future.

The City’s Municipal Code section 2-3-9 titled Award of Contracts for Public Projects allows forpublic works projects of $45,000 or less to be awarded by negotiated contract rather than formalbidding. In spite of this, staff solicited three firms for proposals and obtained two estimates tofix the drainage problem. In addition to the remedial design prepared by the City’s Geotechnicalconsultant, staff also asked the bidders to include an optional item to raise the catch basin grateapproximately 2 feet to make the site more useable. The catch basin grate currently sits in a hole.

The bids are a follow:

Contractor Estimate to Repair PerPlan

Option to Raise theCatch Basin Grate

Total

WardCorporation

$24,762 $7,648 $32,762

J&L Engineering $20,200 $3,500 $23,700

Because there are many pipes, utilities, and other unknowns in this area, the contractors wereonly able to provide estimates for this repair. Staff research and exploratory trenching has shownthat pipes and utilities are not located accurately, per the record drawings.

The low bidder, J&H Engineering, is a local firm with experience with this type of project. Theyhave stated that once they further excavate and pump the water, they may be able to repair thebroken line and connect it directly to the adjacent catch basin (without the gravel and perforatedpipe). This would result in a considerable savings to the City (total cost would be roughly$17,450, including raising the catch basin grate). Due to the depth of the pipe, amount of water,and unknown damage and obstructions, this feasibility will need to be determined during theexcavation after water is pumped from the trench.

Due to the high probability of unknown issues with this work, it would be recommended that,should the City Council proceed, staff be authorized a 20% contingency, rather than thecustomary 10%.

Groundwater Remediation Behind the Spring Valley Arena Tennis CourtsJuly 12, 2021Page 3

Fiscal Impact

As this project was not included in the FY 2021/22 City budget; a budget adjustment of $28,500is required.

Recommendations

City staff recommends that the City Council:1. Authorize the City Manager to enter into an agreement with J&H Engineering in an

amount not to exceed $23,700 for groundwater remediation behind the Spring Valleyarena tennis courts. Work will be per GeoDynamics report in Attachment 1, or asmodified by the City Engineer during construction, and will include raising the adjacentcatch basin grate approximately 2 feet.

2. Authorize staff a 20% contingency.3. A budget adjustment in the amount of $28,500

Attachment:

1. March 31, 2021, report from GeoDynamics2. Photographs of the site

80 Long Court, Suite #2A, Thousand Oaks, CA 91360

Tel. (805) 496-1222, Fax (805) 496-1225

March 31, 2021 Project Number: 20.00104.0294 Mr. Dirk Lovett, P.E. Charles Abbott & Associates 6165 Spring Valley Road Hidden Hills, California 91302

SUBJECT: Preliminary Evaluation and Mitigation Memo, Spring Valley Tennis Court Groundwater Seepage Remediation, Tract 33095, City of Hidden Hills, California.

Dear Mr. Lovett,

As per your request, GeoDynamics, Inc. (GDI) completed a limited geotechnical investigation to evaluate possible causes of persistent water seepage near the Spring Valley Tennis Court in the City of Hidden Hills. The scope of work performed for the preparation of this memo is based on information obtained from our discussion during our site visit on September 4, 2020 and review of grading plans of the site area of Tract 33095. It is our understanding that the existing water seepage was ongoing for over 20 years and is currently directed to an existing storm drain inlet. We understand that you have had the water seeping from the surface tested in the past, that it does not contain a sewage component, and that discharge to the storm drain is acceptable

SCOPE OF SERVICES

GDI completed the scope of services outlined below. All aspects of the work were performed by a State of California registered geotechnical engineer and certified engineering geologist. GDI completed the following tasks:

Researched our archives and City files for available geotechnical data pertinent to the site. Specifically, we reviewed a portion of the original tract grading plan and sewer plan provided by you, as well as a series of historical aerial photographs maintained in our office.

Performed a preliminary site reconnaissance. Prior to the start of the field exploration, the proposed exploratory locations were marked and Underground Service Alert (USA) was notified per the State mandatory protocol.

On-site assessment of the approximate location of the existing sewer line by visually aligning manholes just east and downslope of the lower riding rink, and offsite in Hatteras Street.

Subsurface exploration using a 24-inch bucket on a 4WD rubber-tired backhoe on February 23, 2021. We excavated a single backhoe test trench to a depth of about nine feet. During excavation of the trench, what is believed to be a buried subdrain was ruptured and produced substantial flow of water to the surface. A discharge path was created to an existing storm drain inlet. The trench was not backfilled, and the excavated materials remain onsite. Substantial flow of water prevented entry to the trench, and so the trench was not logged, no soil samples were recovered, and no laboratory testing was completed;

Observation during installation of a chain link fence surrounding the open trench;

Subsequent site visit to assess flow from the trench one week following the initial excavation.

Preparation of a rough Site Plan and proposed repair details.

Spring Valley Tennis Court Groundwater Seepage 20.00104.0294 March 31, 2021

80 Long Court, Suite #2A, Thousand Oaks, CA 91360 Page 2 of 4

Preparation of this report to summarize our efforts to date and present alternatives for securing the open trench and providing a discharge system for the flowing water.

FINDINGS

Our initial site reconnaissance, assessment of the sewer line location, and access considerations due to the locally highly saturated surface materials significantly limited areas where excavations could be completed. GDI excavated a single backhoe trench at the location indicated on the attached site plan. Based on observations of the cuttings, we expect that artificial fill extends to a depth of about eight feet below the surface. In the upper four feet, this material consists of olive-brown, sandy clay that is moist and stiff. Below four feet, the material grades to dark olive brown and very stiff. Materials at eight feet were noted to be wet. At a depth of about nine feet, a pipe was broken with high initial flow rate into the trench (we estimate about 1200-1500 gpm), that subsided to about 15 gpm over the following week. Active surface seepages stopped flowing almost immediately following breach of the buried pipe.

Prior to leaving the site, a shallow culvert was excavated across the surface from the trench to the grate covering the existing storm drain box inlet. A fence was erected around the trench for safety. Discharge from the trench through the culvert to the storm drain inlet has continued since that time.

Based on the flow characteristics, the proposed locations of subdrains indicated on the original grading plans, the reported past testing of the surface seepage indicating no sewage component, and the near-immediate cessation of surface seepage following the breach of the pipe, we consider that there exists a high probability that the damaged pipe is part of the subdrain system installed below the canyon fill during the original grading. Based on the grading plan, it appears that the original intent was to connect the subdrain to the storm drain system. We suspect that either this was never completed, or that over time, the outlet became plugged, causing canyon seepage to migrate to the surface rather than discharge into the storm drain.

RECOMMENDATIONS

Additional exploration would be necessary to confirm our initial conclusion that the source of the seepage is indeed a buried subdrain system. On the other hand, whatever the source, the alternative discharge provided by the broken pipe appears to have resolved the surface water issues elsewhere in the area.

Repairing the broken pipe would result in re-development of seepage elsewhere unless the downstream discharge is properly re-established. This would require extensive exploration to locate the discharge end of the system, and extensive excavation to provide effective repairs and re-establish the system outlet. As such, the City may want to consider a simple system that provides for surface discharge from the broken pipe to the existing storm drain.

Outlined below is an alternative to provide a discharge from the broken pipe to the existing storm drain box inlet. Implementation presumes that the water is tested and that an appropriate opinion is provided by others that the water can legally be discharged to the existing storm drain. GDI does not provide environmental services or services for regulatory compliance regarding water quality and/or discharge.

Our suggested approach to provide for discharge from the broken pipe would be to pump as much water and mud as possible from the trench, completely line the trench surface with a filter fabric such as Mirafi 140, and backfill the trench with coarse durable aggregate around perforated vertical pipes to a height sufficient to allow discharge via solid pipe at a minimum 2% flow to a new discharge created at about mid-height in the existing storm drain box inlet (roughly five feet below the existing grade adjacent to the trench. Above this level, filter fabric can be placed over the gravel, and the remainder of the trench can be brought to the adjacent grade with compacted earth backfill. Details are depicted in Figure 2

We expect a sequence of construction for this option as follows:

1) Establish line and grade from the trench to a point at about mid-height on the existing box inlet avoiding the sewer line as depicted on Figure 1.



2) Penetrate the box inlet and place solid pvc between the discharge and the trench to allow the trench to drain by gravity as far as possible. Ultimately the penetration at the inlet box must be mortared watertight.

3) Pump and maintain the remainder of the trench as empty as possible of water and mud using a suction “trash pump”.

4) Once the amount of water in the trench is reduced, an effort should be made to locate and assess the size, composition and degree of damage to the existing pipe, and to determine the feasibility of providing some degree of additional protection against entry of gravel and future trench backfill. For example, it may be possible to install makeshift durable grates over the exposed ends of the broken pipe.

5) Line the sides and bottom of the trench with Mirafi 140 filter fabric to provide a complete “sock” of fabric to contain the gravel backfill. Where more than one fabric panel is required, provide at least three feet of overlap.

6) Place a minimum of six inches of ¾”, durable aggregate in the bottom of the trench.

7) Place PVC collection and discharge system using components as outlined in Figure 2. All components should be glued. The collection system should be placed near the broken pipe while maintaining a minimum of six inches of surrounding gravel.

8) Place gravel to the minimum height necessary to provide a 2% gradient to the existing storm drain inlet.

9) Place filter fabric over the top of the gravel.

10) Place compacted earth backfill over the filter fabric and discharge pipes to the existing adjacent grades.

Protection from rodent entry may be considered for the discharge in the wall of the box inlet. The solid vertical risers should be provided with a PVC adapter and plug to allow access to the vertical collection system. This will allow periodic cleaning using a suction pump if the system begins to accumulate sediment.

Note that the materials supporting the walls of the trench are likely saturated and may be subject to caving once the water is removed. The contractor should exercise due care in working around and in the open trench and provide appropriate protections in accordance with OSHA safety regulations.

CLOSURE

This report was prepared for the exclusive use of the client for the referenced project site. It may not contain sufficient information for other uses or the purpose of other parties. Any person using this report for bidding or construction purposes should perform such independent investigations as they deem necessary to satisfy themselves as to the surface and subsurface conditions to be encountered and the procedures to be used in the performance of their work on this project. The services of the geotechnical consultant should not be construed to relieve the owner or contractor of their responsibilities or liabilities.

Professional judgments presented in this report are based on evaluations of the information available and GDI’s general experience in the field of geotechnical engineering. GDI does not guarantee the interpretations made, only that the engineering work and judgment rendered meet the standard of care of the geotechnical profession at this time.

This report presents preliminary geotechnical recommendations for the proposed mitigation measure as described herein. These recommendations are based on the assumption that the subsurface conditions do not deviate appreciably from those encountered during our geotechnical investigation. In view of the general geology and our limited observation of the site, the possibility of different conditions cannot be totally



discounted. It is the responsibility of the Owner to bring any deviations or unexpected conditions observed during construction to the attention of the Geotechnical Engineer. In this way, any required supplemental recommendations can be made in a timely manner.

By virtue of contract conditions, statute, or regulation, GDI has performed certain services for this project in light of various standard practices or standard guides (referenced herein) developed by the American Society for Testing and Materials (ASTM) or other, similar organizations. Because such standards are, of necessity, based upon a wide array of significant assumptions, GDI has exercised professional judgment to accommodate the unique site and project conditions, the clients’ preferred risk management criteria, and GDI’s fundamental duty to preserve and protect public health, safety, and welfare. Any questions in this respect should be addressed to GDI.

We appreciate the opportunity to provide the City with our professional geotechnical services. If you have any questions, please do not hesitate to contact us.

Respectfully Submitted, GEODYNAMICS, INC.

Christopher J. Sexton, PG, CEG Ali Abdel-Haq, PE, GE Principal Geologist Principal Engineer CEG 1441 (exp. 11/30/22) GE 2308 (exp. 12/31/21) Attachments: Site Plan – Figure 1 Detail – Figure 2 Distribution: Addressee by e-mail

T-1

~25 feet

Assumed el. 982

el. 984.3Ground el. 986.4Bottom ofTrench el. 977

Existing Standpipe TOC el. 986.8 Outlet el. 982

Tennis Courts

Grates not Found

28” Retaining Wall

Grate el. 983.2Bottom ofBox el. 976.7

Approx. Location of Subdrains per Grading Plan

NN

Site Plan(Showing Known subsurface installations and Location of Exploratory Trench )

Grates not Found

Figure 1

Box Inlet

Existing Trench

ProposedDischargePipe

Broken Subdrain(Size and Locationunknown - See Notes 1 7 2)

3/4” durable aggregate(minimum 6 inchessurrounding intakes)

Filter Fabric (Mirafi 140)(See Note 4)

Compacted Earth Fill Above Filter Fabric

Discharge to Existing Box Inlet (See Notes 5 - 7)

Standpipe and Access

4” Sch 40 PVC Perforated every 90 degrees

4” Non-Perforated, Sch 40 PVC above Fabric

Provide Atrium Grates on Inlets(NDS part No. 78 or equivalent)

4” Sch 40 PVC Tee

1) Pump trench to identify location and condition of broken pipe.

2) Protect broken pipe with durable grate.

3) All PVC joints to be glued.

4) All filter fabric panels to be overlapped minimum of three feet

5) Set discharge elevation to maintain 2% to inlet box ±3 feet below grade as necessary to avoid sewer line.

6) Discharge should be straight (no turns).

7) Penetration at inlet box to be mortared watertight.

Figure 2

Existing Trench Length ~10 ft.

0 4ft

Exis

ting

Tren

ch D

epth

~9

ft.

Min. 6” gravel between trench wall and intakes

Provide durable grate over broken pipe.

Existing Trench 2 ft. wide

~6” Stick-up

NOTES


(818) 888-9281 * Fax (818) 719-0083

MEMORANDUM


FROM: Kerry Kallman, City ManagerChantelle Limón, Administrative Analyst

DATE: July 12, 2021

SUBJECT: Consideration of Cancelation of City Council Meetings in the Month of August

Background

At the City Council meeting on June 28, 2021, the Council directed staff to add a discussion itemto the July 12 City Council Agenda, considering the possibility of cancelling the scheduled CityCouncil meetings (or “going dark”) in the month of August. Council Members expressed interestin this based on similar protocols in neighboring cities, and in an effort to allow for staff and CityCouncil Members flexibility in summer planning, and an opportunity to take a break from theregular two-week City Council cycle.

Discussion

Historically, the Hidden Hills City Council goes dark for the second meeting in November(Thanksgiving) and the second meeting in December (Holidays). On occasion, the City Councilhas cancelled additional meetings throughout the year, based on lack of items and/or the meetingfalling on a holiday. A summer break, common place in other cities, has not taken place.

Staff polled the other cities in our region and found the following:

City Meeting ScheduleCalabasas No City Council meetings are scheduled in JulyWestlake Village No City Council meetings are scheduled in AugustAgoura Hills Only the first City Council meeting in July is scheduled, the second

meeting is “dark.”Malibu City Council meetings are scheduled regularly all year

In reviewing the workload and potential upcoming items, staff believes the city couldaccommodate a summer recess during the month of August. If, for whatever reason, an urgentitem comes up, the City Council could schedule a Special City Council Meeting in the seven-weekperiod between the July 26 City Council Meeting and the September 13 City Council Meeting. It

City CouncilCouncil Meetings ScheduleJuly 12, 2021Page 2

should also be noted that, based on City Council direction, the September 13 meeting is scheduledto be the first meeting back in the City Council chambers since the start of the pandemic. Thesummer recess would give staff ample time to prepare the Council Chambers, and install necessarytechnology to accommodate a hybrid in-person/Zoom meeting format.

Fiscal Impact

There is no fiscal impact in cancelling two City Council meetings in August.

Recommendation

Staff is seeking direction from the City Council whether or not to proceed with cancelling one orboth of the regular City Council meetings currently scheduled for the month of August.


(818) 888-9281 * Fax (818) 719-0083

MEMORANDUM


FROM: Chantelle Limón, Administrative Analyst

DATE: July 12, 2021

SUBJECT: Consideration of Approval of Proposals and Deposits with: (1) SouthlandShows/Christiansen Amusements to Provide Amusement Rides; (2) My Little Carnival to ProvideGames, Prizes, and Fun Foods: and (3) A Rental Connection for Rentals and Electricity for the2021 Fiesta

Background

This year, the City is celebrating its 60th anniversary at the annual two-day Fiesta Celebration.Together with the resident-formed Fiesta Committee, staff has been planning the event scheduledfor October 9 and 10, 2021. Every year, several vendors are selected to assist the City with variouscomponents of the event from lighting to dining to entertainment. Like many events last year,Fiesta was cancelled in 2020 due to COVID-19.

Discussion

This year, Fiesta is very highly anticipated in Hidden Hills, as highlighted by the Committee’sselected theme “Happy Days Are Here Again!” Staff has strongly considered resident feedbackfrom previous Fiesta events in the planning of this year’s event. Although the Saturday nightcarnival is a crowd favorite and the focal point of Fiesta, staff has received complaints of carnivalvendors in the past related to a lack of overall presentation and a lack of variety of attractions.With this in mind, staff researched new carnival vendors who the City has not contracted withpreviously and was able to solicit two proposals for rides and one proposal for games from vendorswith availability on October 9th.

Two preferred carnival vendors, one for rides and one for games, have been selected by staff basedon their pricing, client lists, and client testimonials. These two vendors also maintained excellentcommunication with staff throughout the process of soliciting proposals.

A third Fiesta vendor, A Rental Connection, has worked with the City for many years, providingequipment such as tables, linens, lighting, and more for the entire weekend and their service hasbeen excellent.

City CouncilFiesta ProposalsJuly 12, 2021Page 2

These three vendors are discussed below.

Southland Shows/Christiansen Amusements

Christiansen Amusements specializes in carnival attractions has been in business in SouthernCalifornia since 1965. Their professional and experienced staff handle the setup and operations ofa large selection of rides; they are able to provide the City with 6 new rides this year, offering abetter selection than in previous years. Their client list includes San Diego State, Long BeachState, Del Sur Neighborhood Association, Hillcrest Downtown Business Association, and theBakersfield Zoo.

My Little Carnival

My Little Carnival is based in Southern California and offers an extensive variety of carnivalgames and prizes that can be tailored to any age group. The company also provides fun foodconcession booths including cotton candy and popcorn. This year, staff has selected twice as manyfun food booths at the event (from two to four) in an effort to spread out guests and limit crowdingas a COVID-19 related precaution. My Little Carnival has accommodated both small and largeevents exceeding 5,000 guests and their client list includes CBS Disney, Netflix, Costco, SanDiego Country Club, and the Los Angeles Unified School District.

Equipment: A Rental Connection

A Rental Connection has been the equipment contractor the City has worked with for the lasttwenty-plus years. The company is intimately familiar with the site layout, necessary tents, power,cooking apparatus required. They are by far the most important vendor for the Fiesta and workseamlessly with volunteers and staff to create a safe and fun event.

Attached to this report are proposals from Southland Shows/Christiansen Amusements, My LittleCarnival, and A Rental Connection for the 2021 Hidden Hills Fiesta.

Fiscal Impact

The proposed cost for the Southland Shows/Christiansen Amusements carnival rides rental is$66,000 with a deposit of $33,000 due now; the proposed cost for My Little Carnival games is$10,373 with a deposit of $5,186.50 due now; and the proposed costs for A Rental Connectionequipment is $22,943.32 with a deposit of $2,500. The deposit for A Rental Connection is not dueas it has been offset by a credit in the same amount from the unused deposit the City made for the2019 Fiesta which was cancelled.

City CouncilFiesta ProposalsJuly 12, 2021Page 3

It should be noted that the cost for the carnival attractions this year is higher than in previous years.In 2019, a single vendor, Schoeppner Shows, charged a total of $51,000 for rides, games, andconcessions. In comparison, this year the City is considering two carnival vendors for allattractions, each with their own specialty, at a total cost of $76,373. Staff is confident that thisincrease of $25,373 will be reflected in the overall experience of the event – the carnival will boasta fresh, clean, exciting ambiance and residents will enjoy an exceptional party this year.

The cost increase was anticipated in the recently adopted FY 2021/22 City budget.

Recommendation

It is recommended that the City Council approve: (1) a deposit of $33,000 to SouthlandShows/Christiansen Amusements; (2) a deposit of $5,186.50 to My Little Carnival; and (3)authorize staff to prepare an Agreement with the three vendors discussed and authorize the Mayorand City Clerk to execute the agreements on behalf of the City.

Attachments(1) Proposal From Southland Shows/Christiansen Amusements(2) Proposal From with My Little Carnival(3) Proposal From A Rental Connection

Southland Shows Mailing: Stacy Brown 1929 Cambridge Ave., Cardiff, Ca 92007

Bill To:

City of Hidden Hills Attn: Chantelle Limon

Invoice To:

via email; [email protected]

Date Your # Our # Terms

June 30, 2021 100921-CHH 50% due upon receipt; balance due opening day 10/09/21

Date Invoice Description Unit Price Total

10/09/21 Rental of (9) Carnival Rides; Ferris Wheel $ 7,000.00

Cliff Hanger $ 8,000.00

Bumper Cars $ 10,000.00

Sizzler $ 8,000.00

Yo-yo $ 10,000.00

Merry Go Round $ 6,000.00

Dragon Wagon $ 5,500.00

Crazy Plane $ 5,500.00

CA Wave Slide $ 4,500.00

And (1) Generator $ 1,500.00

For event to take place on October 9, 2021

6165 Spring Valley Rd., Hidden Hills, CA 91302 $66,000.00

Southland Shows Fed. ID: 95-3805583

DEPOSIT DUE (upon receipt ): $33,000.00

BALANCE DUE 10/09/2021 : $33,000.00

TOTAL DUE: $66,000.00

INVOICE

My Little Carnival, Inc. Fax # (619)655-4686

My Little Carnival, Inc.2712 Transportation Ave. Suite FNational City, CA 91950

(619)[email protected]

Quote 3475

ADDRESS SHIP TO

Chantelle LimonCity of Hidden Hills6165 Spring Valley RdHidden Hills, CA 91302

Chantelle LimonCity of Hidden Hills6165 Spring Valley RdHidden Hills, CA 91302

DATE06/18/2021

TOTAL$10,373.00

EXPIRATION DATE

06/18/2021

EVENT DATE: EST. ARRIVAL TIME: START & END TIME:Sat. Oct 9, 2021 TBD 4pm-10pm

ACTIVITY QTY PRICE/RATE AMOUNT

Carnival Game Booth Rental (OC)Carnival Game Booth Rental Includes:-1 Classic 10x10 Carnival Booth ($89)-1 Large Scale Carnival Game ($125) -Table w/wrap ($16) **NO ATTENDANT INCLUDED ***LS Hoop Shot, LS Target Shot

2 230.00 460.00

Carnival Game Booth Rental (OC)Carnival Game Booth Rental Includes:-1 Classic 10x10 Carnival Booth ($89)-2 Game stands ($32) -2 Carnival games. ($100)*No attendant included Games TBD (traditional games only)**3 Booths, 6 games total -

3 221.00 663.00

Popcorn Booth StandPop Corn Stand - Service for 3hrs Includes 5x5 Carnival BoothTable Top set up Pop Corn Machine RentalRental Plus Rental + $1 per person(Requires [1] 110 outlet or generator fee may apply)

2 150.00 300.00

Popcorn per personPopcorn per person 1oz bag with station rental

1,200 1.00 1,200.00

Cotton Candy Booth StandCotton Candy Stand - Service for 3hrs Includes 5x5 Carnival StandTable Top set upCotton Candy Machine RentalRental Plus $1.00 per person(Requires *1*110 outlet or generator fee may apply)

2 150.00 300.00



Cotton Candy Per PersonCotton Candy Per Person with station rental

1,200 1.00 1,200.00

Toddler Fun Obstacle34L x 13W x 10H

1 295.00 295.00

GeneratorGenerator Rental 2500-3000 (if additional power is required we may substitute for a larger watt gen at the same price for every gen needed)

** REFUEL FOR 3+ Hr Events Cost included in price

3 85.00 255.00

Electrical RequirementsElectrical Requirements: ( 3 ) 110 v 20 amp Circuit, If power not available generators must be ordered for an additional fee of $ 85 each ( 3) needed for this event) Items in this order require that it be plugged into a dedicated 20 amp circuit in order to work properly. Also, the use of extension cords may result in the unit not working properly.**MLC WILL PROVIDE

1 0.00 0.00

Prize BoothPrize Booth Set-up of 10x10 for up to 1200 guests TICKETS FOR REDEMPTION WILL BE PROVIDED Small Plush, Inflatable Novelty, Slinkies, Bubbles, Glider Planes etc - gust can play for tickets and redeem them at this booth. **

1,200 2.50 3,000.00

Service Staff Attendant 4-6hrsService Staff Attendant (4-6 hrs) -to be used with game stands or inflatable rental for duration of carnival 5 for games1 for Inflatable? 1 for Prizes 4 for concessions2 floaters for events over 3hrs of service time to cover small breaks

13 185.00 2,405.00

Delivery FeeDelivery Fee

1 295.00 295.00

COVID Disclosure"Participant/renter expressly agrees to abide by all temporary regulations issued by state, local or federal authorities relative to Covid19, social distancing and mandatory face covering. Use of any equipment in a manner and /or conduct that runs contrary to any regulation is forbidden by My Little Carnival, Inc and disavowed by and their insures" _______(client initial)

1 0.00 0.00



Drop & LoadDrop & Load access required- level ground, no stairs, Sprinklers should be turned off 3-5 day prior to set up and remain off for duration of event (please check clocks) Extra Fee's may incur if driver see's fit.

1 0.00 0.00

Surface Type**TBD**Client to advise prior to set up date

1 0.00 0.00

TOTAL $10,373.00

***NOTE: This is not a contract; prices & products are subject to change without notice. Event services and products are not reserved nor confirmed until My Little Carnival, Inc. receives a signed contract invoice along with 50% deposit. Changing or altering our package in any way, nulls package price and any discount given. Customer agrees to My Little Carnival, Inc. terms & conditions mentioned above. X__________________X

THANK YOU.

Accepted By Accepted Date

Rental ConnectionA Quote

of1 4138018

5397 N. Commerce Ave., Moorpark, CA 93021Office: (805) 876-0020 FAX (805) 876-0196

For Hidden Hills Equestrian CenterSpring Valley & El Dorado MeadowHidden Hills, Ca 91302

Bill City of Hidden Hills6165 Spring Valley RdHidden Hills, Ca 91302

DeliveryWorkFAXHomeCell

ContactContactContact

Time

818-888-9281818-719-0083

andrea cell

PageAt

NeededDue OutAlt. DayDue In

OutIn

P. O. No.

Deposit

Deliver

DeanaLes Sumpter.

Used ChargedMoWkDaHr

1

Out Qty In Description Min Hrs Ea/Hr. Day Week Month Item TotalNK!!!!!NN!N!N!!!!!NS!

NKNN!!NNS!!SN!NK!!

4

126

4

5

2020

126

341

15000

6

10'x10'x8' Red/White Canopy 1 for Cert, 1 Beer, Soda, 1 face painter 1 wine set up 2 each side of stairsCanopy Cement Bases 100lb10'x3' White Wall w/10' pole10'x8' White Side Wall 1 for each 10x10Clamp Light 1 Cert 2 Face painter 1 beer/soda 1 wine No GelsPlastic Wash Tubs w/linersVelon Wrap for Wash Tub black or white

50'x100'x8' White Top Canopy50x White Gable End (s)20'x8' White Side Wall East side of tent to block trash area 15' north side behind bandFire Extinguisher w/HolderNo Smoking SignsPermit/Drawing Fee Fire Safety officer $170.00 per Hr min 4 hrsLos Angeles County Fire Permit FeeSq. ft. Green Astro Turf Size: 50x100Pole Light w/ 3 Par 46 light 2 light walkway 2 stairs to parking lot

7/7/21 8:15 PM

7.50

300.00

680.00

91.00

10.0020.00

18.00

10.00

7.50

4025.00

36.00

20.003.00

0.40

98.00

364.00

120.00120.00

72.00

50.00

150.00150.00

4025.000

216.00

60.0012.00

300.00

680.002000.00

588.00

Ordered byTaken byReferred byClient ofEMail

10/9/2110/6/21

10/11/21


of2 4138018


!NN!!!N!!NN!N!NN!!!!SSNNNNNNN!!!!N!NNNNNN!NNNN!N

N!!!

62

4

65000

1

11

111112221

2

2124144

15

121

1

625

2 bottom of stairs by tennis court24x24 bases for lightPole Light w/ 2 Source Four Par Lights 2-shine on hill next to prize and game boothsPole Light w/ Opti Par Light 1 by check in no gels 3-to iluminate buffet lines2x2 Metal BasesSq.ft. Lighting use approx 10 opti par lightsEllipsoldals Spot Light w 50˚ Lens 26˚Gobo(s)MultiQuip 85 KW Generator w/Ground Rod & Fire Extingusher ~Registrations & CARB Regulation for operation have been provide and are the customers responsibilty.Power Distribution Stage #1Fuel Charge for Generator3 Phase Electric Box w/ 50 amp plug50 AMP L2120 Cam in Power Box100ft Stringer Cable Extensions25ft Stringer Cable ExtensionsStringer Cable Dog House 60 amp30ft Stringer Cable w/ 3-20 Amp Edison BoxesLunch Box Power Pro Cam/-10 Edison for caterer 3 convetion ovens 3-20 amps for refrigerators lightsSet 5 Splitter Cam Cable Red,White, Black,Blue, GreenElectrical Temp Power Boxes5-Slot Yellow Jacket Cable Covers50 Ft. Set 2/0 Cam Lock Cables (Red,Green,Blue,Black,& White)100 Ft. Socapex Cable50 Ft. Socapex CableSocapex 6 -Way End Connectors lights and catering100 Ft.-50 Amp. Temp Power Cable50 Ft.- 50 Amp. Temp Power CableTwist Plug for Temp BoxCompressor w/ Hose and Stake DriverExtension Cords

Samsonite Chairs 515 under tent, 90 for round tables 16 each 10x10 (4 ea 10x10)

450.00250.00

10.0075.00

98.00

10.000.25

75.00

125.00450.00

0.00

0.000.000.000.000.00

0.00

0.000.000.000.000.000.00

0.000.000.00

135.00

5.00

1.00

60.00150.00

392.00

60.001250.00

75.00

125.00450.00

450.00250.00

0.000

0.000.000.000.000.00

0.00

0.000.000.000.000.000.00

0.000.000.00

135.00

5.00

625.00


of3 4138018


!!N!!!!!!N!NNNNNPLPLPLPLPLPL

^N!!!N!!N!!NNN

NL!NLNLSN!!

N!N!

S!

63

14

510101010252530666

13

7

40

444

10

94

103

2

15

1

2 at check in entrance table 2 check in buffet tickes8ft Tables 54 under tent for seating 1 check in top of hill 2 Face Painter 2 Cert 2 beer 2 wine6ft Tables Seating48"rd Tables60"rd Tables9' Market Umbrellaw/ stem for 60"rd TablesMetal Umbrella BasePlastic Cloth 54x108 RedPlastic Cloth 54x108 RoyalPlastic Cloth 54x108 WhitePlastic Cloth 84" RoyalPlastic Cloth 84" WhitePlastic Cloth 84" Red

***Caterer***8ft Tables 6 buffet, 5 for work, 1 check in w/2 chairs 1-drinks6ft Tables 6-work 1-dessertTable extension Legs 5-8' work tables 5-6' work tablesHunter Green Market Umbrellaw/ stem Free Standing2x2 Metal Bases

8 Ft. Table Drape Cloths, Red overlays8 Ft. Table Drape Cloths, Royal 6 ft. Table Drape Cloths, Royal (J)Velon for TablesWhite Picket Fence 3 ft High x 8' Long w/ zip ties block exit

K Class Fire Extinguisher for grills/ovensExtension Cords Size: Orange

Stand by Person(s) $60.00 per Hour 6 Hours per person

5.005.005.005.005.005.00

5.00

360.00

8.50

8.00

8.508.50

30.004.00

8.50

8.00

1.25

30.008.00

22.00

22.0019.00

32.00

50.00

5.00

535.50

112.00

42.5085.00

0300.0040.00

125.00125.00150.0030.0030.0030.00

110.50

56.00

50.00

0120.0032.00

220.00

198.0076.0050.0096.00

100.00

75.00

360.00


of4 4138018


!!!!!

Time starts when staff leaves ARC time ends when staff arrives back at ARC TURN ON LIGHT TOWERS & GENERATOR MONITOR LIGHTS on site 4pm-9pm

Deliver 7:30- 8am~ See Deana or on delivery~Saturday eventPickup: Monday AM

490.00

13352.50

2240.00

0.00

0.00

0.00

Ttl Sale- % discountTtl Rent- % discountTtl Service- % discount

% WaiverDeliveryInstallation % WCSC % TaxTotal PaidBalance

35.5317449.882500.00

14949.88

27.25

1000.00

331.85

This quote is subject to a 2% Worker's Comp Surcharge.

To confirm this order, sign here: ________________________________ Date: _____________


of1 1138017


For Hidden Hills Equestrian CenterSpring Valley & El Dorado MeadowHidden Hills, Ca 91302




Time

818-888-9281818-719-0083

andrea cell

PageAt


OutIn

P. O. No.

Deposit

Deliver

DeanaLes Sumpter.


1

Out Qty In Description Min Hrs Ea/Hr. Day Week Month Item TotalN!!!!!N!S!

8

3

1

Light Towers price is for 8 hours of use NOTE: there will be an additional charge of $35.00 per hour if the light tower runs over 8 hrs. X_______________INITIALSPortable Toilets Style: 2 Unit Super TrailerStand by Person(s) Restroom Attendant Service

7/7/21 8:14 PM

240.00

295.00

1000.00

2360.00

3000.00

240.00


10/9/2110/7/21

10/11/21

536.00

5360.00

240.000.00

0.00



0.006656.00

6656.00

10

27.25

400.00

120.00




of1 2138016


For Hidden Hills Community Center24549 Long Valley RdHidden Hills, Ca 91302




Time

818-888-9281818-719-0083

andrea cell

PageAt


OutIn

P. O. No.

Deposit

Deliver

DeanaLes Sumpter.


1

Out Qty In Description Min Hrs Ea/Hr. Day Week Month Item TotalNK!!!!NN!

NK!!!N!N!N!!N!!N

6

66

1

4

1

2

1

4

Pole Light w/ 3 Par 46 light shine on the street need log ext cord run about 200' to building24x24 bases for lightSand Bags Color :black

10'x15'x8' White Top Canopy goes in parking area see Deana, or Kerry for placementCanopy Cement Bases 100lb wrap white20'x8' White Side Wall back wall10'x3' White Wall w/10' pole 2 10' sides15'x3' White Wall w/15'pole front of booth6 ft. Table Drape Cloths, Red (J)

7/7/21 8:14 PM

98.00

10.003.00

129.00

10.00

36.00

20.00

25.00

19.00

588.00

60.0018.00

129.00

40.00

36.00

40.00

25.00

76.00


10/10/2110/7/21

10/11/21


of2 2138016


101.20

am delivery~ deliver on Friday before 4pmtake lots of extension cords and 3 waysFor Sunday Car ShowShine light on streetSUNDAY EVENTPick up on MONDAYYOU MUST RETURN A SIGNED COPY OF THIS QUOTE TO CONFIRM YOUR ORDER NO QUOTE WILL BE CONSIDERED CONFIRMED WITHOUT A SIGNATURE X_________________________________ DATE BALANCE DUE ON DELIVERY. THANK YOU.

1012.000.00



0.001337.44

1337.44

10

27.25

200.00

24.24



city of hidden hills...per california government code section 54954.2, the city council is...

Documents