City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS REGULAR SESSION

AGENDA January 17, 2007 4:00PM City Hall I. Call to Order; Roll Call II. Approval of Minutes

A. Regular Session – December 20, 2006

III. New Business A. Police Personnel

1. Chris Helmer - Probationary Period – recommendation for full time status 2. New Hire Recommendation from Chief & Board of Captains

B. Park Personnel 1. Amanda Thorn – Probationary Period – recommendation for full time status

IV. Department Reports A. Cemetery Dept. B. Engineering Dept C. Fire Department D. Park Dept. E. Planner F. Police Dept. G. Street Dept. H. Wastewater I. Water J. Attorney

V. Approval of Claims

A. Water B. Wastewater

VI. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS REGULAR SESSION

AGENDA February 21, 2007 4:00PM City Hall I. Call to Order; Roll Call II. Approval of Minutes

A. Regular Session – January 17, 2007

III. New Business A. Street Personnel

1. Ernie Phillips II - Probationary Period – recommendation for full time status 2. New Hire Recommendation

B. Fire Personnel Promotions 1. John Burgess, Jeff Elkins and John Shafer

C. Request for Sewer Waiver – Hongyao Zhang-Property Owner at 11 W. Franklin

IV. Department Reports

A. Cemetery Dept. B. Engineering Dept C. Fire Department D. Park Dept. E. Planner F. Police Dept. G. Street Dept. H. Wastewater I. Water J. Attorney

V. Approval of Claims

A. Water B. Wastewater

VI. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS EXECUTIVE SESSION

AGENDA March 21, 2007 2:30PM City Hall I. Call to Order; Roll Call II. Personnel, I.C. 5-14-1.5-6.1 (b)(5) III. Adjournment

GREENCASTLE BOARD OF WORKS REGULAR SESSION

AGENDA March 21, 2007 4:00PM City Hall I. Call to Order; Roll Call II. Approval of Minutes

A. Regular Session – February 21, 2007

III. New Business A. Police Personnel – Tom Sutherlin

1. New Hire Recommendation B. WWTP Personnel – George Russell

1. New Hire Recommendation C. Contract Amendment with Earth Tech

1. Redesign of North Jackson Lift Station D. GPD – Tom Sutherlin

1. Take Home Car Program E. Department of Public Works – Paul Wilson

1. Recommendation to purchase new mower with financing.

IV. Department Reports A. Cemetery Dept. B. Engineering Dept C. Fire Department D. Park Dept. E. Planner F. Police Dept. G. Street Dept. H. Wastewater I. Water J. Attorney

V. Approval of Claims A. Water B. Wastewater

VI. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS REGULAR SESSION

AGENDA April 18, 2007 4:00PM City Hall I. Call to Order; Roll Call II. Approval of Minutes

A. Executive and Regular Session – March 21, 2007

III. New Business A. Resolution 2007 – 1, A Resolution of City of Greencastle, Putnam County,

Indiana Approving A Mutual Aid Box Alarm System Agreement B. Resolution 2007 – 2, A Resolution Entering Into a Merchant Agreement with

Merrick Bank Corporation and ETS Corporation to provide Credit Card Financing and Processing for VISA and MASTERCARD purchases made by the City of Greencastle Customers.

IV. Department Reports

A. Cemetery Dept. B. Engineering Dept C. Fire Department D. Park Dept. E. Planner F. Police Dept. G. Street Dept. H. Wastewater I. Water J. Attorney

V. Approval of Claims A. Water B. Wastewater

VI. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS REGULAR SESSION

AGENDA May 22, 2007 5:15 PM City Hall I. Call to Order; Roll Call II. Approval of Minutes

A. Regular Session – April 18, 2007

III. New Business A. Letter of Agreement for On-Call Engineering Services

1. Glen Morrow B. 12-Inch Water main Rehabilitation Project

1. Notice of Award 2. Contract 3. Notice to Proceed 4. Change Order No. 1

C. 2007 Street Resurfacing 1. Notice of Award 2. Contract 3. Notice to Proceed

D. Request to connect to Sanitary Sewer 1. Putnam County Highway Dept. and Future Emergency Operations Center 2. Roy York – 1429 W Co Rd 125 S, Greencastle.

IV. Department Reports A. Cemetery Dept. B. Engineering Dept C. Fire Department D. Park Dept. E. Planner F. Police Dept. G. Street Dept. H. Wastewater I. Water J. Attorney

V. Approval of Claims

A. Water B. Wastewater

VI. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS REGULAR SESSION

AGENDA June 20, 2007 4:00 PM City Hall I. Call to Order; Roll Call II. Approval of Minutes

A. Regular Session – May 22, 2007

III. Old Business A. Water Connection and Consent to Annexation Agreement with Putnam

County Board of Commissioners

IV. New Business A. Personnel

1. Department of Public Works – Paul Wilson a) Recommendation for full time status with all benefits effective May 26, 2007

V. Department Reports

A. Cemetery Dept. B. Engineering Dept C. Fire Department D. Park Dept. E. Planner F. Police Dept. G. Street Dept. H. Wastewater I. Water

1. Water Gains/Loss Report J. Attorney

VI. Approval of Claims

A. Water B. Wastewater

VII. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS REGULAR SESSION

AGENDA July 18, 2007 4:00 PM City Hall I. Call to Order; Roll Call II. Approval of Minutes

A. Regular Session – June 20, 2007

III. Old Business

IV. New Business A. Sidewalk Project – Paul Wilson

1. Change Order #1 B. WWTP – George Russell

1. Personnel a) Zach Minnick probationary period over (7-2-07)

C. Planning Department – Shannon Norman 1. MS4 Agreement with Kroger

D. Website Contract 1. HOP Technologies

V. Department Reports A. Cemetery Dept. – Ernie Phillips B. Engineering Dept. - C. Fire Department – Bill Newgent D. Park Dept. – Rod Weinschenk E. Planner – Shannon Norman F. Police Dept. – Tom Sutherlin G. Department of Public Works – Paul Wilson H. Wastewater – George Russell I. Water – Terry Dale J. Attorney – Laurie Hardwick

VI. Approval of Claims

A. Water B. Wastewater

VII. Other Business VIII. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS REGULAR SESSION

AGENDA August 15, 2007 4:00 PM City Hall I. Call to Order; Roll Call II. Approval of Minutes

A. Regular Session – July 18, 2007

III. Old Business A. Amendment to the MS4 Post Construction Agreement for Kroger Limited

Partnership #1

IV. New Business A. Resolution BOW2007-2, A Resolution Amending The Greencastle Fire

Department Standard Operation Procedures – Bill Newgent and Laurie Hardwick

B. Recommendation to establish rates for accepting septage waste – George Russell

C. Police Report on Take Home Car Program – Tom Sutherlin

V. Department Reports A. Cemetery Dept. – Ernie Phillips B. Engineering/Mayor – Nancy Michael/Tom Swenson C. Fire Department – Bill Newgent D. Park Dept. – Rod Weinschenk E. Planner – Shannon Norman F. Police Dept. – Tom Sutherlin G. Department of Public Works – Paul Wilson H. Wastewater – George Russell I. Water – Terry Dale J. Attorney – Laurie Hardwick

VI. Approval of Claims

A. Water B. Wastewater

VII. Other Business VIII. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS REGULAR SESSION

AGENDA October 17, 2007 4:00 PM City Hall I. Call to Order; Roll Call II. Approval of Minutes

A. Regular Session – September 19, 2007

III. Old Business A. Take Home Car Program – Tom Sutherlin

IV. New Business A. Greencastle Police Department – Tom Sutherlin

1. Probationary Period for Jeff Modlin – August 21, 2007 B. Greencastle Fire Department – Bill Newgent

1. Probationary Period for Brian Poole – September 16, 2007 C. Waste Water Treatment Plant – George Russell

1. Dedication of Waters Lift Station 2. Resolution BOW2007-3 – A Resolution Establishing Septage Hauling Policies and Procedures

D. Sixth Addendum to Contract For Professional Services – Public Access Coordinator

E. Midwest Trenchless Services 1. Change Order No.# 2

F. Barnaby Road Project 1. Notice to Award 2. Contract 3. Notice to Proceed 4. Authorization to sign

V. Department Reports A. Cemetery Dept. – Ernie Phillips B. Engineering/Mayor – Nancy Michael/Tom Swenson C. Fire Department – Bill Newgent D. Park Dept. – Rod Weinschenk E. Planner – Shannon Norman F. Police Dept. – Tom Sutherlin G. Department of Public Works – Paul Wilson H. Wastewater – George Russell I. Water – Terry Dale J. Attorney – Laurie Hardwick

VI. Approval of Claims A. Water B. Wastewater

VII. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS REGULAR SESSION

AGENDA October 18, 2007 4:30 PM City Hall I. Call to Order; Roll Call II. Approval of Minutes

A. Regular Session – September 19, 2007

III. Old Business A. Tabled - Barnaby Road Project

1. Notice to Award 2. Contract 3. Notice to Proceed

IV. New Business A. Department of Public Works – Paul Wilson

1. Personnel – New Hire Recommendation 2. Sidewalk Change Order #2

B. WWTP – George Russell 1. Personnel – New Hire Recommendation 2. Request to Connect – Roy York

C. MS4 Status Report – Shannon Norman

V. Department Reports A. Cemetery Dept. – Ernie Phillips B. Engineering/Mayor – Nancy Michael/Tom Swenson C. Fire Department – Bill Newgent D. Park Dept. – Rod Weinschenk E. Planner – Shannon Norman F. Police Dept. – Tom Sutherlin G. Department of Public Works – Paul Wilson H. Wastewater – George Russell I. Water – Terry Dale J. Attorney – Laurie Hardwick

VI. Approval of Claims

A. Water B. Wastewater

VII. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS SPECIAL SESSION

AGENDA December 3, 2007 4:45 PM City Hall I. Call to Order; Roll Call

A. Mayor Michael called meeting to order at 4:55 PM. All present

II. Hire Recommendation for Water Department A. Mayor Michael presented a letter of recommendation to Board. Mayor Michael

shared that the position of Laborer/Maintenance at the Water Department has been vacant for about three years. Mayor Michael, Pam Pierce and Ed Phillips interviewed six individuals one of which was Kevin McCammack, current meter reader for the City. The committee’s recommendation is to move Kevin McCammack to the position of Laborer/Maintenance and hire Michael Glenn as meter reader.

1. Motion by Sue Murray to accept recommendation from Committee as presented, second by Thom Morris, unanimous approval.

III. Water Budget Review

A. Mayor Michael began by reviewing anticipated revenue and expenses as presented.

IV. Waste Water Budget Review V. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS SPECIAL SESSION

AGENDA December 3, 2007 4:45 PM City Hall I. Call to Order; Roll Call

II. Hire Recommendation for Water Department III. Water Budget Review IV. Waste Water Budget Review V. Adjournment

City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com

GREENCASTLE BOARD OF WORKS REGULAR SESSION

MINUTES December 19, 2007 4:00 PM City Hall I. Call to Order; Roll Call

A. Mayor Michael called the meeting to order at 4:03 PM. Present, Nancy A. Michael and Thom Morris; absent; Sue Murray

II. Approval of Minutes

A. Regular Session – November 21, 2007 B. Special Session – December 3, 2007

1. Motion to approve as presented by Thom Morris, second by Nancy A. Michael, unanimous approval.

III. Old Business

A. Water Re-line Project Update 1. Mayor Michael reported that asphalt paving will be completed soon. 2. Leak discovered today and at this time is being inspected by Midwest and Utiltiy personnel.

IV. New Business A. Barnaby Mill Road Project

1. Change Order #2 a) Change water service connection for Mrs. Coy from a ¾” to the new 6” which will requires saddle, corporation, plastic pipe, etc. Old line to be abandoned and add gate valve on the main water line to better isolate future problems. Valve to be placed on north side of RRX.

2. Change Order #3 a) Additional material for backfill and additional concrete barrel for the change in depth of Frazier Street manhole.

3. Motion by Nancy A. Michael to approve Change Order #2 and #3 as presented, second by Thom Morris, unanimous approval.

B. Greencastle Twp. Fire Contract 1. Discussion on changes as per requested by Township Trustee’s Attorney.

a) Motion by Thom Morris to allow Nancy A. Michael to sign both contracts as presented with changes as requested by Trustee after the Township Trustee and Advisory Board have signed both contracts and Laurie Hardwick has received the signed contracts back. It was stressed that this contract must be signed before December 31, 2007. Mayor Michael seconded this motion, unanimous approval.

C. MS4 Status Report – Shannon Norman 1. Laurie Hardwick reported on the audit requested. Thom Morris asked for clarification on cost, if any, related to the audit.

V. Department Reports A. Fire Department – Bill Newgent B. Police Dept. – Tom Sutherlin C. Department of Public Works – Paul Wilson D. Wastewater – George Russell E. Water – Terry Dale F. Attorney – Laurie Hardwick

VI. Approval of Claims

A. Water 1. Motion by Thom Morris, second by Nancy A. Michael, unanimous approval.

B. Wastewater 1. Motion by Nancy A. Michael to approve claims as presented, second by Thom Morris, unanimous approval.

VII. Adjournment

A. Motion by Nancy A. Michael to adjourn at 4:23 PM, second by Thom Morris, unanimous approval.