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CITY OF CARLISLE REGULAR CITY COUNCIL MEETING AGENDA Monday, 13 March 2017; 6:30 P.M Carlisle City Hall Council Chamber, 195 N. 1st St. The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

− Approve Regular City Council Minutes for 27 February 2017 − Set Public Hearing for 5th Street Culvert Project on Monday, April 10, 2017 at 6:30 PM at

Carlisle City Hall − Approve RESOLUTION APPROVING DELINQUENT SANITARY SEWER RENTAL FEES

TO POLK COUNTY − Approve RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY − Approve A RESOLUTION AUTHORIZING SIGNATURES ON THE CITY OF CARLISLE

SIGNATURE CARD AT GREAT WESTERN BANK − Approve Class C Liquor License Renewal for Stadium View at 130 S 1st Street − Approve Class C Liquor License Renewal for VFW Carlisle Tavern at 34 School Street

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

− Approval of Bills in Amount of $72,256.42

CITIZEN PARTICIPATION (Please approach podium and state name and address. Comments limited to 3 minutes.)

OLD AND NEW BUSINESS & POSSIBLE ACTION

− Discussion and Possible Action on Union Pacific Distribution Service Rail2Wind Project

− Public hearing on the proposition of the application of excess note proceeds. − Consider Approval of RESOLUTION INSTITUTING PROCEEDINGS TO TAKE

ADDITIONAL ACTION FOR THE APPLICATION OF EXCESS NOTE PROCEEDS OF THE GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2015A

− Public Hearing on Ordinance to Prohibit Junkyards as a Permitted Use in M-2 General Industrial Districts

− Consider Approval of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2014, BY AMENDING PROVISIONS RELATED TO USES IN M-2-HEAVY INDUSTRIAL DISTRICT

− Consider Waiving Second and Third Readings

− Consider Special Event Application by Carlisle Ballfield Improvement Committee closing a portion of Nature Trail on Sunday, April 9, 2017 from 1 PM to 7:00 PM

− Consider Special Event Application for Jim Norris Memorial Car Show on June 18, 2017 to Block Frontage Road from 9:00 AM to 5:00 PM

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− Consider Special Event Application and Route for Carlisle PTO Fun Run on May 20, 2017 from 10:00 AM to 11:00 AM.

DEPARTMENT REPORTS

− Police-

− Fire/Rescue-

− Electric-

− Library-

− Parks and Recreation-

− Approve Hire of Mishelle Richards as Summer Rec Coordinator at rate of $12.75 per hour

− Approve Hire of Julynn Goodhue as Summer Mower at rate of pay of $10.75 per hour.

− Public Works

− 5th Street Culvert Replacement Project Schedule

− City Hall/Finance/City Administrator

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

− Post DART Commission Meeting Email, March 2017

GOOD & WELFARE

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

“This institution is an equal opportunity provider and employer.” If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.”

Memo

To: Mayor and City Council

From: Andrew J. Lent, City Administrator

Date: 13 March 2017

Re: City Council Meeting, Monday, 13 March 2017

If you have any questions concerning an item on the agenda, please call me at 319-521-3405. Consent Agenda: Set Public Hearing for 5th Street Culvert Project on Monday, April 10, 2017 at 6:30 PM at Carlisle City Hall: For every public improvement project above a certain cost threshold, a public hearing must be held to receive public comments on the project. This action sets the public hearing for the Council meeting on April 10. Consent Agenda: Approve RESOLUTION APPROVING DELINQUENT SANITARY SEWER RENTAL FEES TO POLK COUNTY: For sewer accounts that are delinquent in Polk County, since the City is unable to shut off service, the delinquent amount must be certified to Polk County for assessment and collection as a property tax. Consent Agenda: Approve RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY: With Martha Becker starting as city clerk, we need to remove Kay and add Martha to the credit card policy. Consent Agenda: Approve A RESOLUTION AUTHORIZING SIGNATURES ON THE CITY OF CARLISLE SIGNATURE CARD AT GREAT WESTERN BANK: We also need to add Martha to the list of authorized signatures on the signature card at Great Western Bank for signing checks.

Old/New Business:

Discussion and Possible Action on Union Pacific Distribution Service Rail2Wind Project: Since the Union Pacific Distribution Service representative Doug Graham has presented me information about the operation they would like to start, the project has changed to a different property—the property owned by General Mills which is north of their property. The project is to offload wind energy components from rail and then to load them onto large trucks. The trucks would enter off 52nd Street and exit onto 64th Avenue. During a 8-week period, a large amount of truck traffic will be created. Several Avon Lake residents are concerned about this and wanted to express their concerns to the Council. The truck traffic may also be even heavier if a sand and gravel pit operation formally approved by the City several years ago, goes into operation later this year. I was in favor of this project previously as trucks were just using 52nd Street, but this change may add further complications. One positive is that the UP railroad would lay down additional track that may be used by a future business, but not sure what developer would be able to utilize the buffer land owned by General Mills.

Public hearing and RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL

ACTION FOR THE APPLICATION OF EXCESS NOTE PROCEEDS OF THE GENERAL

OBLIGATION CAPITAL LOAN NOTES, SERIES 2015A: The city is looking at repurposing remaining funds from the 8th Street project for funding a deficit in the trail fund and doing some pavement improvements at Lindhart (South) Park. The city must receive public comments and pass a resolution to take this action.

Public Hearing on Ordinance to Prohibit Junkyards as a Permitted Use in M-2 General

Industrial Districts and AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF

THE CITY OF CARLISLE, IOWA, 2014, BY AMENDING PROVISIONS RELATED TO

USES IN M-2-HEAVY INDUSTRIAL DISTRICT: Prior to codification in 2014, the City Council had passed an ordinance to not allow junkyards in an M-2 zoning district. The codification company missed the ordinance and is advising to repass the ordinance to place it back in the code of ordinances. The Council may decide to waive the second and third readings.

Consider Special Event Application and Route for Carlisle PTO Fun Run on May 20, 2017 from

10:00 AM to 11:00 AM.: Council will need to approve this special event application for the run route on May 20. I believe this is a “color” run (participants get pelted with colored corn starched) like last year, which did not cause a problem.

Consider Special Event Application by Carlisle Ballfield Improvement Committee portion of

Nature Trail on Sunday, April 9, 2017 from 1 PM to 7:00 PM: Council must approve this special event application since it holds a race on the nature trail which will need to be shut down during the race.

Consider Special Event Application for Jim Norris Memorial Car Show on June 18, 2017 to

Block Frontage Road from 9:00 AM to 5:00 PM: The request requires Council approval to shut down the frontage road next to AJ’s Amoco Service station.

DEPARTMENT REPORTS

Police-

Fire/Rescue-

Electric-

Library-

Parks and Recreation-

Approve Hire of Mishelle Richards as Summer Rec Coordinator at rate of $12.75 per hour and approve Hire of Julynn Goodhue as Summer Mower at rate of pay of $10.75 per hour: These are normally summer hires and individuals who have worked for us previously.

Public Works

City Hall/Finance/City Administrator

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 27 February 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, and Drew Merrifield constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Electric Superintendent Don Miller, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS: Motion by Goodhue, second by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS:

− Approve Regular City Council Minutes for 13 February 2017 − Approve Planning and Zoning Commission Minutes for 20 February 2017 − Receive and File Sidewalk Committee Minutes for 9 February 2017 − Approve Utility and EMS Write Off List for February 23, 2017 − Receive and File MEAN Financials for December 2016 − Receive and File MEAN Committee and Board Minutes for January 2017 − Set Public Hearing on Proposed Junkyard in M-2 General Industry District Ordinance for 13 March

2017, 6:30 PM at Carlisle City Hall

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS: Motion by Merrifield, seconded by McCulloch to approve bills in the amount of $73,135.75. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017022701 A RESOLUTION TO APPROVE CHANGE ORDER #2 FOR 2015 SANITARY COLLECTION SYSTEM SELECTIVE REHABILITATION PROJECT-SECTION 4. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by Van Ryswyk to approve Payment #2 in the Amount of $8,374.25 to Visu-Sewer, Inc. for 2015 Southwest Sanitary Sewer Collection System Selective Rehabilitation Project, Section 4. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022702 A RESOLUTION TO APPROVE CHANGE ORDER 8 FOR FIRE STATION ADDITION PROJECT. Motion carried unanimously on a roll call vote with all ayes, except Merrifield who voted nay.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:36 PM, Mayor Randleman opened the hearing for FY2017-2018 Annual Budget. Lent noted there were no written or oral comments received. Merrifield expressed his concern about spending reserves and will vote against the budget. Randleman noted that there was still at least a 25 percent reserve. Further discussion took place on the budget and watching spending during the year to keep from spending into the reserve. Motion by Van Ryswyk, seconded by Goodhue to close the public hearing at 6:45 pm. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017022703 A RESOLUTION TO APPROVE ANNUAL BUDGET FOR FY 2017-2018. Motion carried unanimously on a roll call vote with all ayes except Merrifield who voted nay.

Motion by Goodhue, seconded by Van Ryswyk to approve the first reading and waive the second and third readings of Ordinance 715 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO CITY TREASURER. The ordinance will assign the treasurer duties from the deputy clerk to the city clerk and will take effect on March 6, 2017. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to approve appointment of Martha Becker as City Clerk/Treasurer beginning March 6, 2017. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by Merrifield to approve site plan for 235 Garfield in accordance with Fox Engineering review letter of February 16, 2017. The Planning and Zoning Commission recommended approval at their meeting on February 20, 2017. Eric Nikkel from Snyder & Associates reviewed the site plan with the Council. Motion carried unanimously on a roll call vote.

The site plan for two new grain storage bins at Heartland Coop, 5550 SE 64th Avenue was reviewed. Mitch Holtz of Fox Engineering commented that no detention ponds would be needed since the water runoff would be negligible, however, the bins are over 3000 square feet and required a site plan review. Heartland Coop is requesting a waiver for the metal siding facing a public right-of-way and allowing a staff review for four new bins later in addition to approval for the site plan. Motion by Goodhue, seconded by McCulloch to approve the site plan in accordance with the review letter from Fox Engineering dated February 15, 2017 and approving the waiver for the metal siding facing the public right-of-way and staff review for four new bins. The Planning and Zoning Commission recommended approval of the site plan and waivers at their meeting on February 20, 2017. Motion carried unanimously on a roll call vote. Don Bartholomew submitted a building permit application for an accessory building at 190 East School Street. The structure is small enough for staff review but needs a waiver for metal siding for a building facing a public right-of-way in a RM-1 District. The Planning and Zoning Commission recommended approval at their meeting on February 20, 2017 pending Mr. Bartholomew notifying the property owner to the west. A letter was submitted by Mr. Bartholomew signed by the neighboring property owner. Motion by Van

Ryswyk, seconded by Goodhue to approve the waiver. Motion carried unanimously on a roll call vote. Ammon Taylor from Waste Management discussed a possible renewal of the residential solid waste contract with the City. The fee increase for the city would be a flat 2 percent each year starting with the first increase on July 1, 2017. Taylor noted that all new carts will have gray lids. Any existing requests for the change in lids will be charged to the property owner. Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022704 A RESOLUTION TO APPROVE EXTENSION OF CONTRACT WITH WASTE MANAGEMRNT OF IOWA, INC FOR SOLID WASTE COLLECTION. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by Van Ryswyk to approve the first reading and waive the second and third readings of Ordinance 716 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO BILLING FOR WATER SERVICES. This ordinance would clarify that late charges only applied to the current month’s utility charges and that the disconnect charge was $25 to agree with the electric disconnect charge. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022705 RESOLUTION APPROVING AMENDED 28E AGREEMENT FOR THE SAFETY COALITION OF CENTRAL IOWA CITIES FOR SHARED SERVICES. Lent explained that Polk City was leaving the coalition and that the increase to Carlisle’s share would only be $77 for the year. This coalition provides safety training for public works staff. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to approve AED Rental Agreement at a total five-year cost of $44,288 for 12 automatic external defibrillators (AEDs) spread over 6 departments. The rental agreement is a cost of $712 for each AED with a service plan to replace batteries and pads. This will allow standardization of the AED, update the current AEDs and provide them where there are none, specifically at the aquatic center and rec building. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve matching funds for Christmas Wreath Lighting Grant. The Carlisle Chamber of Commerce is applying to the Warren County Philanthropic Partnership for 28 50-inch Christmas wreaths to be hung on First Street and School Street. This will update and standardize the Christmas decorations. The matching funds would come from the division of money split between Electric, Road Use Fund and General Fund. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

− Police

− Motion by Goodhue, seconded by McCulloch to reallocate $17,984 of FY2017 funding to purchase four mobile police radios for vehicles. The radios will be dual band which have provided better communication with Warren County dispatch. Motion carried unanimously on a roll call vote.

− Included in the Council packet was a copy of the City of Des Moines animal control ordinance as it pertains to the number of pets allowed. The ordinance allows for up to

six animals, of which three can be dogs with some exceptions. Council took no action regarding the current City of Carlisle ordinance regarding the number of animals in a residence.

− Fire/Rescue- Motion by Merrifield, seconded by Goodhue to reassign Lindsay Pinkerton as Paramedic at rate of $15.45 effective January 23, 2017. Motion carried unanimously on a roll call vote.

− Electric-No report

− Library-No report

− Parks and Recreation-Written Report. Frost attended pool management training. Merrifield asked about the diving boards be inspected and replaced. Frost did have someone checking the slides and will look at the boards also.

− Public Works-Well 4 responding well following rehab.

− City Hall/Finance/City Administrator-Motion by Goodhue, seconded by Van Ryswyk to regrettably accept resignation of Kay Black as Deputy Clerk, Effective March 3, 2017. Motion carried unanimously on a roll call vote.

MAYOR AND COUNCIL REPORTS − Drew Merrifield-Nothing − Eric Goodhue- He will be gone March 5 through 11. − Dan McCulloch-Worried about intersection on frontage area near Scotch Ridge Road

intersection. − Robert Van Ryswyk-Nothing − Mayor Randleman-spoke on some current legislative actions.

CITY ATTORNEY REPORT: Nothing

UPCOMING MEETINGS AND EVENTS:

− Kay Black Reception, Friday, March 3, 2017 from 2-4 PM. INFORMATION:

− MPO Monthly Update-February 2017

GOOD & WELFARE: Merrifield expressed gratitude for fire department during a recent incident.

CLOSED SESSION: At 8:15 p.m., motion by Goodhue, seconded by McCulloch to move into closed session in accordance with Code of Iowa Chapter 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion carried unanimously on a roll call vote. CALL FOR ACTION: No action.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:35 p.m., carried unanimously on a roll call vote.

________________________________ Ruth Randleman, Mayor

_________ ___ Kay Black, Deputy Clerk

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 27 February 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, and Drew Merrifield constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Electric Superintendent Don Miller, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS: Motion by Goodhue, second by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS:

− Approve Regular City Council Minutes for 13 February 2017 − Approve Planning and Zoning Commission Minutes for 20 February 2017 − Receive and File Sidewalk Committee Minutes for 9 February 2017 − Approve Utility and EMS Write Off List for February 23, 2017 − Receive and File MEAN Financials for December 2016 − Receive and File MEAN Committee and Board Minutes for January 2017 − Set Public Hearing on Proposed Junkyard in M-2 General Industry District Ordinance for 13 March

2017, 6:30 PM at Carlisle City Hall

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS: Motion by Merrifield, seconded by McCulloch to approve bills in the amount of $73,135.75. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017022701 A RESOLUTION TO APPROVE CHANGE ORDER #2 FOR 2015 SANITARY COLLECTION SYSTEM SELECTIVE REHABILITATION PROJECT-SECTION 4. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by Van Ryswyk to approve Payment #2 in the Amount of $8,374.25 to Visu-Sewer, Inc. for 2015 Southwest Sanitary Sewer Collection System Selective Rehabilitation Project, Section 4. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022702 A RESOLUTION TO APPROVE CHANGE ORDER 8 FOR FIRE STATION ADDITION PROJECT. Motion carried unanimously on a roll call vote with all ayes, except Merrifield who voted nay.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:36 PM, Mayor Randleman opened the hearing for FY2017-2018 Annual Budget. Lent noted there were no written or oral comments received. Merrifield expressed his concern about spending reserves and will vote against the budget. Randleman noted that there was still at least a 25 percent reserve. Further discussion took place on the budget and watching spending during the year to keep from spending into the reserve. Motion by Van Ryswyk, seconded by Goodhue to close the public hearing at 6:45 pm. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017022703 A RESOLUTION TO APPROVE ANNUAL BUDGET FOR FY 2017-2018. Motion carried unanimously on a roll call vote with all ayes except Merrifield who voted nay.

Motion by Goodhue, seconded by Van Ryswyk to approve the first reading and waive the second and third readings of Ordinance 715 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO CITY TREASURER. The ordinance will assign the treasurer duties from the deputy clerk to the city clerk and will take effect on March 6, 2017. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to approve appointment of Martha Becker as City Clerk/Treasurer beginning March 6, 2017. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by Merrifield to approve site plan for 235 Garfield in accordance with Fox Engineering review letter of February 16, 2017. The Planning and Zoning Commission recommended approval at their meeting on February 20, 2017. Eric Nikkel from Snyder & Associates reviewed the site plan with the Council. Motion carried unanimously on a roll call vote.

The site plan for two new grain storage bins at Heartland Coop, 5550 SE 64th Avenue was reviewed. Mitch Holtz of Fox Engineering commented that no detention ponds would be needed since the water runoff would be negligible, however, the bins are over 3000 square feet and required a site plan review. Heartland Coop is requesting a waiver for the metal siding facing a public right-of-way and allowing a staff review for four new bins later in addition to approval for the site plan. Motion by Goodhue, seconded by McCulloch to approve the site plan in accordance with the review letter from Fox Engineering dated February 15, 2017 and approving the waiver for the metal siding facing the public right-of-way and staff review for four new bins. The Planning and Zoning Commission recommended approval of the site plan and waivers at their meeting on February 20, 2017. Motion carried unanimously on a roll call vote. Don Bartholomew submitted a building permit application for an accessory building at 190 East School Street. The structure is small enough for staff review but needs a waiver for metal siding for a building facing a public right-of-way in a RM-1 District. The Planning and Zoning Commission recommended approval at their meeting on February 20, 2017 pending Mr. Bartholomew notifying the property owner to the west. A letter was submitted by Mr. Bartholomew signed by the neighboring property owner. Motion by Van

Ryswyk, seconded by Goodhue to approve the waiver. Motion carried unanimously on a roll call vote. Ammon Taylor from Waste Management discussed a possible renewal of the residential solid waste contract with the City. The fee increase for the city would be a flat 2 percent each year starting with the first increase on July 1, 2017. Taylor noted that all new carts will have gray lids. Any existing requests for the change in lids will be charged to the property owner. Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022704 A RESOLUTION TO APPROVE EXTENSION OF CONTRACT WITH WASTE MANAGEMRNT OF IOWA, INC FOR SOLID WASTE COLLECTION. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by Van Ryswyk to approve the first reading and waive the second and third readings of Ordinance 716 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO BILLING FOR WATER SERVICES. This ordinance would clarify that late charges only applied to the current month’s utility charges and that the disconnect charge was $25 to agree with the electric disconnect charge. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022705 RESOLUTION APPROVING AMENDED 28E AGREEMENT FOR THE SAFETY COALITION OF CENTRAL IOWA CITIES FOR SHARED SERVICES. Lent explained that Polk City was leaving the coalition and that the increase to Carlisle’s share would only be $77 for the year. This coalition provides safety training for public works staff. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to approve AED Rental Agreement at a total five-year cost of $44,288 for 12 automatic external defibrillators (AEDs) spread over 6 departments. The rental agreement is a cost of $712 for each AED with a service plan to replace batteries and pads. This will allow standardization of the AED, update the current AEDs and provide them where there are none, specifically at the aquatic center and rec building. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve matching funds for Christmas Wreath Lighting Grant. The Carlisle Chamber of Commerce is applying to the Warren County Philanthropic Partnership for 28 50-inch Christmas wreaths to be hung on First Street and School Street. This will update and standardize the Christmas decorations. The matching funds would come from the division of money split between Electric, Road Use Fund and General Fund. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

− Police

− Motion by Goodhue, seconded by McCulloch to reallocate $17,984 of FY2017 funding to purchase four mobile police radios for vehicles. The radios will be dual band which have provided better communication with Warren County dispatch. Motion carried unanimously on a roll call vote.

− Included in the Council packet was a copy of the City of Des Moines animal control ordinance as it pertains to the number of pets allowed. The ordinance allows for up to

six animals, of which three can be dogs with some exceptions. Council took no action regarding the current City of Carlisle ordinance regarding the number of animals in a residence.

− Fire/Rescue- Motion by Merrifield, seconded by Goodhue to reassign Lindsay Pinkerton as Paramedic at rate of $15.45 effective January 23, 2017. Motion carried unanimously on a roll call vote.

− Electric-No report

− Library-No report

− Parks and Recreation-Written Report. Frost attended pool management training. Merrifield asked about the diving boards be inspected and replaced. Frost did have someone checking the slides and will look at the boards also.

− Public Works-Well 4 responding well following rehab.

− City Hall/Finance/City Administrator-Motion by Goodhue, seconded by Van Ryswyk to regrettably accept resignation of Kay Black as Deputy Clerk, Effective March 3, 2017. Motion carried unanimously on a roll call vote.

MAYOR AND COUNCIL REPORTS − Drew Merrifield-Nothing − Eric Goodhue- He will be gone March 5 through 11. − Dan McCulloch-Worried about intersection on frontage area near Scotch Ridge Road

intersection. − Robert Van Ryswyk-Nothing − Mayor Randleman-spoke on some current legislative actions.

CITY ATTORNEY REPORT: Nothing

UPCOMING MEETINGS AND EVENTS:

− Kay Black Reception, Friday, March 3, 2017 from 2-4 PM. INFORMATION:

− MPO Monthly Update-February 2017

GOOD & WELFARE: Merrifield expressed gratitude for fire department during a recent incident.

CLOSED SESSION: At 8:15 p.m., motion by Goodhue, seconded by McCulloch to move into closed session in accordance with Code of Iowa Chapter 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion carried unanimously on a roll call vote. CALL FOR ACTION: No action.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:35 p.m., carried unanimously on a roll call vote.

________________________________ Ruth Randleman, Mayor

_________ ___ Kay Black, Deputy Clerk

NOT-1 H:\Andy\Council\Council Packet\13 March 2017\5th Street Culvert-Notice of Public Hearing and Bid Letting.docx 3/9/2017/2:50:45 PM

NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING

5TH STREET CULVERT REPLACEMENT

CARLISLE, IOWA MEC PROJECT NO. 20416007

Time and Place for Filing Sealed Proposals Sealed bids for the work comprising the improvements as stated below must be filed before 10:00 A.M. according to the clock in said City Council Chambers on the 5th day of April, 2017, at the reception desk in Carlisle City Hall, 195 N 1st St, Carlisle, Iowa 50047. Bids received after the deadline for submission of bids as stated herein shall not be considered and shall be returned to the late bidder unopened. Time and Place Sealed Proposals Will be Opened and Considered Sealed proposals will be opened by the City Administrator and bids tabulated at 10:00 A.M. on the 5th day of April, 2017, in said City Council Chambers. Bids will be considered by the City of Carlisle City Council at its meeting at 6:30 P.M. on the 10th day of April, 2017. The City Council may award a Contract at said meeting, or at such other time and place as shall then be announced. Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement Notice is hereby given that a public hearing will be held by the City of Carlisle, Iowa on the proposed Contract Documents (plans, specifications, and form of contract) and estimated total cost for the 5th Street Culvert Replacement at its meeting at 6:30 P.M. on the 10th day of April, 2017, in said City Council Chambers, Carlisle City Hall, 195 N 1st St, Carlisle, Iowa 50047. General Nature of the Public Improvement The Work will include but is not limited to the following improvements:

186 SY 7 inch PCC Pavement and 48 SY of 4 inch PCC sidewalk. 78 LF Twin 7’ x 6’ Precast Reinforced Concrete Box Culvert and 2 EA Twin 7’ x 6’ Precast Reinforced Box Culvert End Sections and Temporary Stream diversion. 50 CY Class 10 excavation, 930 CY class 20 excavation, 140 CY topsoil strip, salvage and spread. 10 feet of storm sewer, 130 feet of subdrain and 2 storm sewer intakes and 32 LF of 8” water main and 2 cut-in valves. Seeding, removals, traffic control, mobilization and other miscellaneous construction.

Commencement of Work Work on the improvement shall be commenced within ten (10) calendar days after the date set forth in a written Notice to Proceed, and be completed as stated below. The Notice to Proceed will be issued on or about June 5th 2017. Copies of the bid documents including project drawings and technical specifications will be on file starting 1st day of March, 2017 and may be inspected at the office of the City Administrator at City Hall, 195 N 1st St, Carlisle, Iowa.

NOT-2 H:\Andy\Council\Council Packet\13 March 2017\5th Street Culvert-Notice of Public Hearing and Bid Letting.docx 3/9/2017/2:50:45 PM

A complete set of bid documents, including the Plans and Specifications, may be obtained from the Engineer, McClure Engineering Company, 1360 NW 121st Street, Clive, IA 50325, 515-964-1229. All bids must be filed at City Hall before the time herein set. All bids shall be made on forms furnished by the City and obtained from McClure Engineering Company, 1360 NW 121st Street, Clive, IA 50325, 515-964-1229 and must be enclosed in a separate sealed envelope and plainly identified. Each Bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as security that the successful Bidder will enter into a Contract for the work bid upon and will furnish after the award of Contract a corporate Surety Bond, in a form acceptable to the City of Carlisle, for the faithful performance of the Contract, in an amount equal to one hundred percent (100%) of the amount of the Contract. The Bidder’s security shall be in the amount fixed in the Instructions to Bidders and shall be in the form of a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a Bid Bond on the form provided in the Contract Documents with corporate Surety satisfactory to the City of Carlisle. The bid shall contain no condition except as provided in the specifications. The City of Carlisle reserves the right to defer acceptance of any bid for a period of thirty (30) calendar days after receipt of bids and no bid may be withdrawn during this period. Performance, Payment, and Maintenance Bond Each successful Bidder will be required to furnish a corporate Surety Bond in an amount equal to one hundred percent (100%) of its Contract price. Said Bond shall be issued by a responsible Surety approved by the City of Carlisle and shall guarantee the faithful performance of the Contract and the terms and conditions therein contained and shall guarantee the prompt payment of all material and labor, and protect and save harmless the City of Carlisle from claims and damages of any kind caused by the operations of the Contract and shall also guarantee the maintenance of the improvement caused by failures in materials and construction for a period of four (4) years from and after acceptance of the Contract. The City of Carlisle does hereby reserve the right to reject any or all bids, to waive informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of the City. All Contractor(s) and subcontractor(s) are required to obtain tax exemption certificates from the City of Carlisle, Iowa for this project. These tax exemption certificates are only for use on this specific project as covered under the Contract. Before final payment will be made on this project, the Contractor(s) and subcontractor(s) shall provide lien waivers as required in the Specifications. The project shall be fully complete by August 18th, 2017. Failure to complete the work under the specified schedules will result in liquidated damages of $500.00 per day until this section of the project is complete. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa. In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident

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labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident. Failure to submit a fully completed Bidder Status Form with the Proposal may result in the Proposal being deemed nonresponsive and rejected. Published by the order of the City of Carlisle, Iowa, on this 23 day of March 2017. CITY OF CARLISLE, IOWA, By: Martha Becker Title: City Clerk, City of Carlisle, Iowa 01204988-1\13663-063

city1TextboxMartha BeckerCity Clerk

CITY OF CARLISLE, IOWA RESOLUTION NO.

A RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY

WHEREAS, certain employees for the City of Carlisle are issued credit cards for certain

instances that require immediate payment or cannot be paid by another method, and WHEREAS, the Carlisle City Council wishes to update and approve a policy for the use of

said credit cards. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Carlisle that

the Credit Card Policy is adopted:

The City has assigned the following cards:

VISA – 7 issued / Total City credit limit of $9,000 a. Andrew J. Lent, City Administrator -Limit $5,000 b. Martha Becker, City Clerk/Treasurer-Limit $500 c. Chief Eric Spring, Chief of Police-Limit $500 d. Lt. Matt Koch, Police Lieutenant-Limit $500 e. Cory Glover, Fire Chief-Limit $500 f. Stacy Goodhue, Librarian – Limit $500 g. Steve O’Braza, Water/Streets Supervisor – Limit $500 h. Donald Miller, Electric Supervisor – Limit $500 i. Ronda Frost, Park and Rec Superintendent-Limit $500

The Credit Cards will only be used for the following purposes unless otherwise approved by the City Council:

a. Purchases requiring immediate payment where City is unable to issue a check for the purchase. Purchases require prior approval for non-budgeted items.

b. Meal expenses when on City business (no liquor expenses can be included).

c. Employee training/travel accommodations including lodging when applicable.

d. On-line purchases requiring a credit card and no other payment or billing option is available. On-line purchases require prior approval for non-budgeted items.

e. Emergency vehicle maintenance.

All receipts must be brought into the City Clerk’s office upon charging any item. If receipts are not turned in, the City will not be responsible for those charges on the cards issued. Misuse of City Credit Cards, failure to secure or failure to report stolen or missing Credit Cards immediately upon discovering, could result in disciplinary action toward employee and possible employment termination. Employees may be held responsible for any unauthorized purchases on their card while the card is in their possession. Employees would not be held responsible for any charges to the credit card after it has been reported missing or stolen. Passed and approved by City Council on this day of , .

________________________________ Ruth Randleman Mayor Attest:

____________________________ Martha Becker City Clerk

CITY OF CARLISLE, IOWA RESOLUTION

A RESOLUTION AUTHORIZING SIGNATURES ON THE CITY OF CARLISLE SIGNATURE CARD AT GREAT WESTERN BANK

WHEREAS, the City of Carlisle utilizes Great Western Bank as their official depository and

banking institution, and WHEREAS, the City requires two signatures on each disbursement and where there are certain

occasions that arise where two signatures are unable to obtain, and from time to time an emergency occurs as to where an additional signature would be beneficial, and

WHEREAS, the City authorizes the following signatures at Great Western Bank as follows:

Mayor, Mayor Pro Tem, City Clerk/Treasurer and City Administrator. NOW THEREFORE BE IT RESOLVED that the Carlisle City Council now authorizes the

following individuals during the 2017 calendar year as long as they retain their position:

• Mayor Ruth Randleman • Mayor Pro-Tem Eric Goodhue • City Clerk/Treasurer Martha Becker • City Administrator Andrew Lent

Passed and approved by City Council on this 13th day of March 2017. ______________________________ Ruth Randleman Mayor _____________________________ Martha Becker City Clerk

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(This Notice to be posted)

NOTICE AND CALL OF PUBLIC MEETING

Governmental Body: The City Council of Carlisle, State of Iowa.

Date of Meeting: March 13, 2017.

Time of Meeting: 6:30 o'clock P.M.

Place of Meeting: Council Chambers, City Hall, 195 N. 1st Street, Carlisle, Iowa.

PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body

will meet at the date, time and place above set out. The tentative agenda for said meeting is as

follows:

$1,015,000 General Obligation Capital Loan Notes, Series 2015A.

$ Public hearing on the proposition of the application of excess note proceeds. $ Resolution instituting proceedings to take additional action.

Such additional matters as are set forth on the additional 2 page(s) attached hereto.

(number)

This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa,

and the local rules of said governmental body.

Martha Becker

City Clerk, Carlisle, Iowa

- 1 -

March 13, 2017

The City Council of Carlisle, Iowa, met in Regular session, in the Council Chambers,

City Hall, 195 N. 1st Street, Carlisle, Iowa, at 6:30 o'clock P.M., on the above date. There were

present Mayor _____________________, in the chair, and the following named Council

Members:

Absent:

* * * * * * *

- 2 -

The Mayor announced that this was the time and place for the public hearing and meeting

on the matter of the application of excess note proceeds of the General Obligation Capital Loan

Notes, Series 2015A, dated August 25, 2015, in order to provide funds to pay costs of

construction, reconstruction, and repair of sidewalks, trails and pedestrian underpasses and

overpasses, and the acquisition of real estate needed for such purposes; acquisition, construction,

reconstruction, enlargement, improvement, and repair of bridges, culverts, retaining walls,

viaducts, underpasses, grade crossing separations, and approaches thereto; and the rehabilitation

and improvement of parks already owned, including the removal, replacement and planting of

trees in the parks, and facilities, equipment, and improvements commonly found in city parks,

including the construction, paving and repair of roads and parking areas, essential corporate

purposes, and that notice of the proposed action by the Council to institute proceedings for the

application of said note proceeds to the expanded purposes, had been published pursuant to the

provisions of Sections 384.24A and 384.25 of the City Code of Iowa.

The Mayor then asked the Clerk whether any written objections had been filed by any

city resident or property owner to the proposal. The Clerk advised the Mayor and the Council

that __________ written objections had been filed. The Mayor then called for oral objections to

the proposal and __________ were made. Whereupon, the Mayor declared the time for

receiving oral and written objections to be closed.

(Attach here a summary of objections

received or made, if any)

- 3 -

The Council then considered the proposed action and the extent of objections thereto.

Whereupon, Council Member ___________________ introduced and delivered to the

Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING

PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE APPLICATION OF EXCESS

NOTE PROCEEDS OF THE GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES

2015A", and moved:

that the Resolution be adopted.

to ADJOURN and defer action on the Resolution and the proposal to institute

proceedings for the application of note proceeds to the meeting to be held at

______ o'clock __.M. on the ________ day of _______________, 20__, at

this place.

Council Member _____________________ seconded the motion. The roll was called

and the vote was,

AYES:

NAYS:

Whereupon, the Mayor declared the measure duly adopted.

RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL

ACTION FOR THE APPLICATION OF EXCESS NOTE PROCEEDS OF THE

GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2015A

WHEREAS, pursuant to notice published as required by law, this Council has held a

public meeting and hearing upon the proposal to institute proceedings for the application of not

to exceed $1,015,000 of excess note proceeds of the General Obligation Capital Loan Notes,

Series 2015A, dated August 25, 2015, originally issued for the following purposes:

costs of the construction, reconstruction, and repair of street improvements, and

equipping the police department, including acquisition of vehicles;

to include the following additional essential corporate purpose:

costs of construction, reconstruction, and repair of sidewalks, trails and pedestrian

underpasses and overpasses, and the acquisition of real estate needed for such purposes;

acquisition, construction, reconstruction, enlargement, improvement, and repair of bridges,

- 4 -

culverts, retaining walls, viaducts, underpasses, grade crossing separations, and approaches

thereto; and the rehabilitation and improvement of parks already owned, including the removal,

replacement and planting of trees in the parks, and facilities, equipment, and improvements

commonly found in city parks, including the construction, paving and repair of roads and parking

areas;

and has considered the extent of objections received from residents or property owners as to the

proposal and accordingly the following action is now considered to be in the best interests of the

City and residents thereof:

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF CARLISLE, IOWA:

Section 1. That this Council does hereby institute proceedings and takes additional

action for the application of not to exceed $1,015,000 of excess note proceeds of the General

Obligation Capital Loan Notes, 2015A for the foregoing expanded essential corporate purposes.

Section 2. The City Clerk is authorized and directed to take such action as may be

necessary to effect and implement the foregoing application of the excess note proceeds as

described herein.

PASSED AND APPROVED this 13th day of March, 2017.

Ruth Randleman

Mayor

ATTEST:

Martha Becker

City Clerk

CERTIFICATE

STATE OF IOWA )

) SS

COUNTY OF WARREN )

I, the undersigned City Clerk of Carlisle, Iowa, do hereby certify that attached is a true

and complete copy of the portion of the corporate records of said Municipality showing

proceedings of the Council, and the same is a true and complete copy of the action taken by said

Council with respect to said matter at the meeting held on the date indicated in the attachment,

which proceedings remain in full force and effect, and have not been amended or rescinded in

any way; that meeting and all action thereat was duly and publicly held in accordance with a

notice of meeting and tentative agenda, a copy of which was timely served on each member of

the Council and posted on a bulletin board or other prominent place easily accessible to the

public and clearly designated for that purpose at the principal office of the Council (a copy of the

face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the

provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media

at least twenty-four hours prior to the commencement of the meeting as required by said law and

with members of the public present in attendance; I further certify that the individuals named

therein were on the date thereof duly and lawfully possessed of their respective city offices as

indicated therein, that no Council vacancy existed except as may be stated in said proceedings,

and that no controversy or litigation is pending, prayed or threatened involving the incorporation,

organization, existence or boundaries of the City or the right of the individuals named therein as

officers to their respective positions.

WITNESS my hand and the seal of said Municipality hereto affixed this ________ day of

____________________, 2017.

Martha Becker

City Clerk, Carlisle, Iowa

SEAL

01322271-1\13663-062

ORDINANCE NO. _______________

AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2014, BY AMENDING PROVISIONS RELATED TO USES

IN M-2-HEAVY INDUSTRIAL DISTRICT BE IT ENACTED, by the City Council of the City of Carlisle, Iowa:

SECTION 1. Chapter 167.12 of the Code of Ordinances of the City of Carlisle, Iowa, 2014 is hereby amended by deleting the following language:

167.12 (1)(c) “Junk yards where the premises upon which such activities are conducted are wholly enclosed within a building, wall or fence, not less than six (6) feet in height, completely obscuring the activity from sight of surrounding lots”

SECTION 2. REPEALER. All ordinances or parts of ordinances in conflict with the

provisions of this Ordinance are hereby repealed.

SECTION 3. SEVERABILITY CLAUSE. If any section, provisions or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudicated invalid or unconstitutional. SECTION 4. WHEN EFFECTIVE. This ordinance shall be in effect from, and after, its final passage, approval and publication as provided by law. PASSED by the City Council this ____ day of _________________, 2017 and approved this ____ day of ____________________, 2017. _____________________________ Ruth Randleman

Mayor ATTEST: ______________________________ Martha Becker City Clerk First Reading: Second Reading: Third Reading: Published:

C:\Users\city1\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\A4AIN4FW\Project Milestone Schedule.doc

Project Milestone Schedule 5TH Street Culvert Replacement

Carlisle, Iowa MEC # 20416007 _

Project Schedule: Plans and Specifications Available to Contractors March 1, 2017 Pre-Bid Meeting for Contractors Not Needed Publish Notice to Bidders (Not less than 13, not more than 45 days before bid) March 1, 2017 to March 22, 2017 Publish Notice of Public Hearing and Letting March 21, 2017 to April 5, 2017 (Not less than 4, not more than 45 days before bid) (Not less than 4, not more than 20 days before hearing) Receive Bids at City Hall, 10:00 am April 5, 2017 Hold Public Hearing on Plans, Specifications, April 10, 2017 Form of Contract and Estimate of Cost Present Bids to Council & Award Contract April 10, 2017 Council to Approve Contracts Contingent on Attorney Review April 24, 2017 Issue Notice to Proceed June 5, 2017 Hold Preconstruction Conference June 5, 2017 Construction Start Date June 12, 2017 Construction Completion Date August 18, 2017

Electric Dept. Monthly Report

Date: March/2017 To: Council & Mayor From: Don Miller (Electric Superintendent)

Regular monthly duties: Safety Meetings – Vehicle Insp. – Safety Insp. - Sub & Cap Bank Insp. – Chains & Slings Insp. – 24hr Notices – Disconnects & Reconnects – Meter Reading & Rereads.

Daily Duties: Equipment Insp. – Locates – Tailgate Safety Meetings

Outages: N/A Training: Work Place Hazards and Dog Bite awareness Projects: We had our annual I.U.B inspection our paper work was in order, and we are waiting on the system inspection report. Street light repairs Traffic light repairs Tree trimming Updates: What a storm, on March 6th 2017. You would have thought it was the end of the world, and more, for some than others. Our Carlisle electric customers survived the night unscaved. Once again we have managed to accomplish this task where others have failed. The electricity in the City of Carlisle has proven its stamina and so has its crew. I am proud to say I am a Carlisle lineman, and so are the rest of my guys. We spend our days trying to find faults in our electrical system. So we can fix them, before they show us where they are at an inconvenient time. So you can rest easy, we are on the job.

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From: Wanke, AmandaSubject: DART Post-Commission Meeting Email - March 2017Date: Thursday, March 09, 2017 10:32:05 AMAttachments: image002.emz

image003.png

Good morning, Below is a summary of the key actions and activities from the Tuesday, March 7, 2017 DART Commission meeting. This email is sent out after each meeting to all member community citycouncil members, mayors, city managers, and county supervisors as well as other key officials and stakeholders. The entire board agenda is always available at our website. Click here toview the full agenda on DART’s website. DART Commission meeting, March 7, 2017:

All consent and action items were approved. Highlights from the meeting include:

· Prior DART Commissioner Recognition: The DART Commission and CEO Elizabeth Presutti recognized former commissioner Steve Van Oort for 11 years of service on the DART Boardof Commissioners. Van Oort was presented with an award for his years of service.

· FY2018 DART Budget and Tax Levy Rates: The DART Board of Commissioners approved DART’s budget for FY2018. The budget maintains all bus services without increasing DART’s

property tax levy rates by retaining $433,000 in federal funding in the operating budget instead of returning it to the capital program as originally planned. While communityfeedback has indicated a need for additional transit service, this plan does not add additional service due to funding constraints.

· Transit Ambassador Training Program: DART has begun implementing the Transit Ambassador Training Program—a specialized transit service customer service training program

that is used by 144 transit systems worldwide. The program provides training to bus operators and other DART personnel on how to best deescalate any challenging situations thatmay arise.

· Mobility Coordinator Update: DART Mobility Coordinator Alison Walding updated the Commission on her work training more than 1,200 people how to ride in the last several

months. Walding discussed her focus on rider trainings for refugees and updated the commission on a pilot project between DART, The United Way of Central Iowa and Amos HiattMiddle School.

· Wi-Fi Pilot Project Update: DART’s Wi-Fi pilot on routes 52 and 98 began in mid-February. As of Monday, March 6, 2017, riders have connected to the free Wi-Fi on DART buses more

than 3,600 times. Rider feedback has been extremely positive, and the pilot will continue through Feb. 20, 2018, in order to evaluate the impact on ridership and customersatisfaction.

Amanda Wanke, Chief Engagement and Communications OfficerDART, Des Moines Area Regional Transit Authority620 Cherry Street, Des Moines, IA 50309Direct: 515-283-8124 | Cell: 515-360-2125Fax: 515-283-8135 | ridedart.com Enriching Lives, Connecting Communities, Expanding Opportunities

mailto:AWanke@ridedart.comhttps://www.ridedart.com/sites/default/files/about-dart/commission/DART%20Commission%20Packet%20-%20March%207%2C%202017.pdfhttps://www.ridedart.com/sites/default/files/about-dart/commission/DART%20Commission%20Packet%20-%20March%207%2C%202017.pdfimage002.emf

Above: Left to right: DART Commission

Chair Tom Gayman, Former DART

Commissioner Steve Van Oort, DART

CEO Elizabeth Presutti

Council Agenda_13 March 201713 March 2017_Meeting MemoConsent Agenda_13 March 2017Council Minutes 02-27-175th Street Culvert-Notice of Public Hearing and Bid LettingAvon Lake Sanitary Sewer Delinquent AccountsRes. Approve Credit Card Policy_2017VISA – 7 issued / Total City credit limit of $9,000

RES Signature Card Authorization, 2017Stadium View Liquor License RenewalVFW Liquor License Renewal

Bills to be Approved, 13 March 2017PH Notice for Repurpose Bond Proceedsres. for day of hearing - change in purpose - Carlisle (01322271x7F7E1)PH Notice for Junkyard OrdinancePrevious Ordinance 610_Junk Yards from M2New Ordinance_Prohibit Junkyard in M2Little League Fun Run RequestRequest for Jim Norris Car ShowRequest for PTO Run5th Street Culvert Project Milestone ScheduleElectric DeptMar2017Jim Norris Car Show MapDART Post-Commission Meeting Email - March 2017