city of branson - legislative action january 10, 2012

8/3/2019 City of Branson - Legislative Action January 10, 2012

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January 10, 2012

Board of Aldermen Agenda

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BOARD OF ALDERMEN

Regular Meeting Tuesday, January 10, 2012 7:00 p.m.

Council Chambers Branson City Hall 110 W. Maddux

NOTICE OF MEETINGCITY OF BRANSON


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BRANSON BOARD OF ALDERMEN

AGENDA

January 10, 2012 7:00 p.m.

Meeting Called to OrderPledge of Allegiance

Invocation Garrett Anderson

Roll Call

Employee of the Month Kendall Powell of the Utilities Department to be presented by

Alderman Cris Bohinc.

Special Recognition David Rockhill of the Finance Department for receiving a Certified

Professional Public Buyer (CPPB) Certification.

PUBLIC COMMENT:

To speak during public comment, please sign the speaker sign-up sheet located at

the front door of the council chambers prior to the start of the meeting.

CONSENT AGENDA:

1) Approval of Board of Aldermen Minutes:

a) December 8, 2011 Study Session

b) December 13, 2011 Special Meeting

c) December 13, 2011 Regular Meeting

d) December 19, 2011 Special Meeting (E-Session)e) December 19, 2011 Special Meeting

f) December 27, 2011 Special Meeting

g) December 29, 2011 Special Meeting

2) Acknowledge Receipt of Minutes:

a) Capital Improvement Committee meeting of October 11, 2011

b) Tree Board meeting of November 2, 2011

c) Planning & Zoning Study Session of December 6, 2011

d) Planning & Zoning Regular meeting of December 6, 2011

3) Final Reading of Bill No. 4049 amending Chapter 90 of the Branson Municipal

Code utilities pertaining to water and sewer rates for properties under pre-annexation agreements with the City of Branson.

4) Final Reading of Bill No. 4050 approving a Municipal Code amendment to

Appendix A, Sections 400.040, 405.030, 405.040 and 410.040 pertaining to uses

permitted and special uses.

5) Final Reading of Bill No. 4051 amending Ordinance No. 2011-101 to authorize the

City of Branson to perform criminal background checks for the purpose of issuance

of Peddlers/Solicitors licenses or hiring employees.


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6) Final Reading of Bill No. 4052 authorizing a pre-annexation agreement for the

property owned by Travis and Brigette Bearden located at Greenbriar Subdivision

No. 2, Lot 2 and authorizing the Mayor to execute the Agreement.

7) Final Reading of Bill No. 4053 amending the adopted 2011 Budget for the City of

Branson, to adjust monies in the General, Parks, Utilities and Transportation Fundsand authorizing the Mayor to execute the same.

8) Final Reading of Bill No. 4054 accepting the proposal of Modular Innovations, Inc.

and Park Models, LLC pertaining to the purchase and installation of a portable

campground office and authorizing the Mayor to execute the contract.

9) Final Reading of Bill No. 4055 accepting the proposal of Radiophone Engineering,

Inc. to provide communications maintenance and authorizing the Mayor to execute

the contract.

10) Final Reading of Bill No. 4056 accepting the proposal of Bills Electric, Inc. to

provide electrical services for various departments and authorizing the Mayor toexecute the contract.

REGULAR:

11) First Reading of Bill No. 4059 approving R-2 Two-Family Dwelling District Zoning

for 229 Stillwood Drive and Stillwood Common Ground.


for 131, 133 & 158 Stillwood Drive.

13) First Reading of Bill No. 4061 approving R-2 Two-Family Dwelling District Zoningfor 128 Stillwood Drive.


for 130 Stillwood Drive.












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BID AWARDS:

26) First Reading of Bill No. 4074 accepting the proposal of ACS Firehouse Software

pertaining to the purchase of Fire Department incident reporting and records

management system computer software and authorizing the Mayor to execute a

contract.

27) First Reading of Bill No. 4075 accepting the proposal of Turn Key Mobile, through a

Cooperative Agreement using the Jasper County, Missouri and the NationalIntergovernmental Purchasing Alliance (IPA) bids, pertaining to the purchase of

mobile data computers and authorizing the Mayor to execute the contract.

MAYOR/CITY ALDERMEN/CITY ADMINISTRATORS REPORTS

ADJOURN INTO EXECUTIVE SESSION

Closed Executive Session pursuant to 610.021.1 RSMo for litigation.

ADJOURN


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Capital Improvements CommitteeOctober 10, 2011

Item No. 1: Roll Call: Mayor Raeanne Presley, Alderman Rick Todd, Alderman BobSimmons, and Nelda Lies. Also present were City Engineer/Public Works Director David

Miller, Assistant Public Works Director Keith Francis, Stacy McAllister and Loretta Bishop.

Item No. 2: Mayor Presley called the meeting to order at 10:35 a.m.

Item No. 3: Engineering Selection Rainbow Shoals Drainage Improvement Project. MayorPresley stated that prioritization of the city wide drainage issues is being addressed and that shereturns citizens phone calls about drainage issues frequently. She inquired of the costs at theRainbow Shoals subdivision. Mr. Francis replied that costs will vary due to rock but looking atbetween $100,000 - $300,000. Mayor Presley questioned if staff contemplated buying outhomeowners. Mr. Miller replied that it was contemplated and is also part of the consultant study.Alderman Simmons inquired how this project fits into stormwater plan. Mr. Francis replied that

the stormwater plan will be city wide however staff has already prioritized the critical areas.During storm events, this subdivision has water coming into the houses and that made thisproject more of a priority. David Miller stated that the city received 14 proposals and hisrecommendation is for either of the top two firms which are Heithaus Engineering or OlssonAssociates. He stated that Keith analyzed the proposals also and would like hisrecommendation. Mr. Francis explained that he looked at proposals that included experiencewith walking through backyards, property owner involvement and being a local firm. Of theseven criteria, Mr. Francis recommends any of the top 4 firms. Mr. Francis stated that he rankedthe Heithaus proposal a little higher than Olsson. Alderman Todd stated that opinions varied inproposals concerning the 25, 50 or 100 year plan. Mr. Francis stated that flow rates upstreamand runoff calculations will give us a better picture. Mr. Miller stated that the citys specificationbook requires a 25 year storm be handled. Mr. Francis stated that there is a safety concern with asag in Dalton Road. Alderman Todd stated that he liked Olssons proposal and wondered if the

city had ever worked with them. Mr. Miller replied that we are currently working with Olssonon the Compton Wastewater Treatment Plant expansion project. Alderman Todd inquired ifRozell did site visit. Mr. Francis replied that Rozell did not do a formal interview with city staffbut they visited the site on their own. Alderman Simmons stated that Heithaus recommendedgreen space and wondered if that was possible. Mr. Francis replied that a berm might help.Mayor Presley stated that there is mainly one house involved in flooding. Mayor Presleyquestioned if Mr. Francis had ever used eminent domain for stormwater issues. Mr. Francisreplied that while working for City of Springfield eminent domain was used by appraising thevalue of the home and negotiating with property owners. Alderman Todd made the motion torecommend that staff negotiate a contract with Olsson Associates for the Rainbow ShoalsStormwater Improvement Project. Seconded by Alderman Simmons. Some discussion continuedconcerning priority weighing of local firms in the analysis. Alderman Simmons brought to theattention of everyone that Allgeier Martin works in the area but not for Branson. He suggestedweighing local firms heavier in analysis due to economic times. Mr. Francis stated that theremight be a problem with using long distance consultants for a small hydrology study. Mr. Millerstated that Rozell teamed with FTN out of Arkansas who really does not know much about theproject. Alderman Todd stated that he is more in agreement with Alderman Simmons in using a


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local firm such as Rozell. Mayor Presley agreed but only if that firm is in top 3 of staffsrecommendations. Alderman Todd made the statement that it shouldnt be too difficult tocalculate and design this small system. Mr. Francis replied that one proposal recommended adetention basin, but that may not be the best option. Alderman Todd inquired of Olssons officelocation. Mr. Francis replied that Olssons office is located in Springfield but that whatever firm

is selected, staff will meet with consultant and discuss the proposed grading plan. He stated thatan option to widen the street right-of-way may be positive especially if treated as a drainageeasement. Mayor Presley questioned if the city needs a policy or guideline as we move forwardon these drainage issues for Board of Alderman to consider such as home buyouts. Mr. Francisreplied that the hydrology report will answer many of these questions and that it will be on a caseby case basis. Alderman Todd suggested that a concept be put in place for future reference andsuggested establishing a policy. Approvedall yeas. None opposed. Motion carried.

Item No. 4: Capital Project Status Update. Mr. Miller explained report to committee members.Alderman Todd suggested more of an explanation of change orders in the report. Mayor Presleystated that the road work would begin tonight at the Hwy. 248 Interchange project and according

to her information; emergency personnel would be able to get through the traffic. AldermanSimmons inquired about the LIDAR project. Mr. Miller stated that the deliverables are in andtraining with county and state is set. Curtis Copeland will have a presentation forthcoming.Alderman Todd expressed concern about the completion date for the Compton WWTP in that thereport states September 2011 as the completion date. Mr. Miller replied that different issueskeep coming up with the pumps and switches but that staff is watching liquidated damagesclosely but most issues are out of the contractors control.

Mayor Presley inquired the process for approving the capital budget and where it stands. Mr.Miller replied that departmental staff have met and there will be a joint meeting of the Budget &Finance Committees on October 18, 2011 at 6:30 meeting.

Item No. 5: Update on MS4 Designation Status. Mayor Presley stated that the city had receivedthe MS4 letter from Missouri Department of Natural Resources and that it addressed a summaryof goals and measures required as part of the MS4 application process. Some points addressed atthe Missouri Municipal League were supplying a 24-hour hotline for construction run-offcomplaints and a survey of streams. The main point at MML is that the limits in terms of waterquality may not be reachable. Mr. Francis explained that there are 6 bullet points in the MS4permit regarding complying with guidelines. Alderman Simmons said his understanding of theMS4 is that EPA identifies pollutant allowed and prescribes measures to fix any problems. Heinquired if there is an on-going plan. Mr. Francis explained that while at City of Springfield,there were 2 employees hired to monitor stormwater. They provided public awareness programs,monitored erosion control measures of developers and took samples after rain events. A yearlyreport is required with a compilation of data received throughout the year and DNR checks thereport and makes recommendations. Alderman Todd stated that he had spoken with new DNRdirector (Sarah) who is over the Clean Water Commission and she oversees more than 20committees. Mayor Presley inquired as to how the city plans to get through the process and ifthe city has enough staff to do the in-depth plan. Alderman Todd questioned if costs have beenincluded in the budget to handle this process. Mr. Francis stated that the plan is to use theSpringfield plans as a basis and not recreate the wheel. Mayor Presley stated that the City of


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Edmond, OK spent $400K yearly on MS4 and her fear is that this has huge implications withdevelopment community and that it is a high priority on our list. Mr. Francis stated that herequested personnel in next years budget but was only approved for one street maintenance

worker. Ms. Lies questioned how the city is impacted by the county and other entities whichresulted in some discussion of reporting responsibilities and policing impacts from other

developments.

Item No. 6: Summary from Mike Ray, Utilities Director Regarding the Recent Missouri PublicUtility Alliance Association Meeting. Loretta Bishop attended conference and spoke on behalfof Mike Ray. She stated that some of the sessions attended highlighted water quality and sharingof information between multiple entities who issue permits. She further explained that there wassome discussion concerning customer service training of DNR personnel. The highlight of themeeting was from the Joplin Public Works Director who provided insight for disaster trainingand suggested a GPS of the entire utility system; good radio system communication in crisissituations and underground utility lines. The APPA recommended that utility departmentsimprove communication and improve safety and that senior management need to be involved in

the safety for a successful program.

Miscellaneous: Suggestions for November meeting include discussion of theStrategic/Comprehensive Plan and Neighborhood meetings.

There being no further business, the meeting was adjourned at 12:00 p.m.


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city of branson - legislative action january 10, 2012

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