city of arkansas city board of city commissioners · 2018-08-02 · city of arkansas city board of...

City of Arkansas City Board of City Commissioners

Agenda

Regular Meeting Tuesday, December 5, 2017 @ 5:30 PM

Commission Room, City Hall — 118 W. Central Ave. — Arkansas City, KS

I. Routine Business

1. Roll Call 2. Opening Prayer and Pledge of Allegiance 3. Additions or Deletions to the Agenda (Voice Vote) 4. Approval of the Agenda (Voice Vote)

II. Awards and Proclamations

1. Present a Good Neighbor Award to Robert Courtland for his community volunteerism efforts. 2. Present a Good Neighbor Award to Marsha Hephner for her community volunteerism efforts. 3. Receive a National Award for Reaffirming Water Flouridation in Arkansas City, KS.

III. Recognition of Visitors 1. Recognize promoted Arkansas City Police Officers. IV. Comments from the Audience for Items Not on the Agenda

Each speaker will state his or her name and address before making any comments. Each speaker will have three (3) minutes to present his or her comments. Comments or questions will be directed only to the City Commission. Debate or argument between parties in the audience will not be allowed. Repeated reiterations by speakers will not be allowed. Violations of comment procedure will result in being directed to cease speaking or resume sitting.

V. Consent Agenda (Voice Vote)

1. Approve the November 21, 2017, regular meeting minutes as written. 2. Ratify Mayor Dan Jurkovich’s reappointment of Mary Benton to the City-Cowley County Board of

Health. 3. Approve a Resolution authorizing the City to execute a GAAP waiver for the 2018 fiscal year.

VI. Old Business VII. New Business

1. Consider first reading of an Ordinance adopting the budgeted pay plan for 2018 and repealing Ordinance 2016-12-4422. (Roll Call Vote)

2. Consider a Resolution approving the notice of budget hearing for publication and setting the date for a public hearing at 5:30 p.m. on December 19, 2017 to amend the 2017 budget for the City of Arkansas City. (Voice Vote)

VIII. City Manager Updates

1. Governing Body Handbook 2. Financial Tool Chest

IX. Other Business

1. City Advisory Board Reports

X. Adjournment

Item for City Commission Action Section II Item 1

Meeting Date 12/5/2017

Department/Division City Manager

Staff Contacts Andrew Lawson

Title: Award Item: Present a Good Neighbor Award to Robert Courtland for his community volunteerism efforts. Description: The Beautification and Tree Advisory Board wishes to continue giving out an award it resurrected, the Good Neighbor Award, to recognize publicly citizens who go above and beyond in their volunteer efforts. Rather than being awarded monthly, as the Nelson Sensation Award and Yard of the Season awards are, this award only will be given out as needed to recognize and applaud exemplary beautification efforts. The Board voted 3-0 on October 26 to give the Good Neighbor Award to Winfield resident Robert Courtland for his community volunteerism efforts toward the overall beautification of Arkansas City. In the past year, he has volunteered his time and trailer to several different community cleanup efforts, including Fall Cleanup Day and to assist the Prayer in Action group from Wichita earlier this summer. Combination Inspector Brian Williams first encountered Courtland in the context of a nuisance abatement case, but not only did he clean up the property, he wanted to “pay it forward” to help others. Courtland was nominated by both staff and citizens, and the Board is pleased to recognize his efforts. Commission Options: 1. Present a Good Neighbor Award to Robert Courtland for his community volunteerism efforts. Fiscal Impact: Amount: N/A

Included in budget Grant Bonds Other (explain) Approved for Agenda by:

City Manager

Item for City Commission Action Section II Item 2



Staff Contacts Andrew Lawson

Title: Award Item: Present a Good Neighbor Award to Marsha Hephner for her community volunteerism efforts. Description: The Beautification and Tree Advisory Board wishes to continue giving out an award it resurrected, the Good Neighbor Award, to recognize publicly citizens who go above and beyond in their volunteer efforts. Rather than being awarded monthly, as the Nelson Sensation Award and Yard of the Season awards are, this award only will be given out as needed to recognize and applaud exemplary beautification efforts. The Board voted 3-0 on October 26 to give the Good Neighbor Award to Arkansas City resident Marsha Hephner for her community volunteerism efforts toward the overall beautification of Arkansas City. Hephner was invaluable in helping to collect trash and debris during the Fall Cleanup Day event Oct. 14. Combination Inspector Brian Williams nominated Hephner for her cheerful attitude and inspiring work ethic that day, and the Board is pleased to recognize her efforts. Commission Options: 1. Present a Good Neighbor Award to Marsha Hephner for her community volunteerism efforts. Fiscal Impact: Amount: N/A


City Manager

Item for City Commission Action Section III Item 1


Department/Division Police

Staff Contact Chief Dan Ward

Title: Recognize promoted Arkansas City Police Officers.

Description: The Arkansas City Police Department is proud to announce that Ted Shinneman and Chase Hobart have been promoted and are now Master Police Officers. Over the past couple of months the officers took a written exam, participated in an oral interview board, interviewed with the Police Chief, and were subjected to a thorough review of their work history. Master Police Officers, in addition to being recognized for their level of skill and knowledge, also serve as Field Training Officers for new Police Officers. As such, they serve a critical role in the success of the Police Department ensuring new officers are trained to provide the best possible service to the community.

Fiscal Impact: Amount: Fund: 01 Department: 421 Expense Code:


City Manager

Item for City Commission Action Section V Item 1



Staff Contacts Lesley Shook / Andrew Lawson

Title: Consent Agenda Item: Approve the November 21, 2017, regular meeting minutes as written. Description: Please see attached document. Commission Options: 1. Approve with the consent agenda. 2. Remove item from the consent agenda for further consideration. Fiscal Impact: Amount: N/A Fund: Department: Expense Code:


City Manager

City Commission of Arkansas City Meeting Minutes

November 21, 2017 Page 1

The Arkansas City Board of City Commissioners met in regular session at 5:30 p.m. November 21, 2017, in the Commission Room at City Hall, 118 W. Central Ave., in Arkansas City. Vice Mayor Karen Welch called the meeting to order. Those also present at roll call were Commissioners Duane L. Oestmann and Jay Warren. Mayor Dan Jurkovich and Commissioner Charles Tweedy III were absent. City employees present at the meeting were City Manager Nick Hernandez, City Attorney Tamara Niles, City Clerk Lesley Shook, Public Information Officer Andrew Lawson, Finance Director Kathy Cornwell, Public Works Director Eric Broce, Assistant Public Works Director Mike Crandall, Police Chief Dan Ward and Human Resources Manager Marla McFarland. The only citizen in attendance was Vicki Jackson. Commissioner Warren offered the opening prayer. Vice Mayor Welch led the pledge of allegiance. Agenda Approval Commissioner Oestmann made a motion to approve the agenda with the deletion of an award presentation. Commissioner Warren seconded the motion. A voice vote was unanimous in favor of the motion. Vice Mayor Welch declared the agenda amended and approved. Awards and Proclamations A Good Neighbor Award presentation to Robert Courtland was delayed until Dec. 5 due to the mayor’s absence. Consent Agenda Commissioner Warren made a motion to approve the consent agenda as presented, including the following:

1. Approving the November 7, 2017, regular meeting minutes as written. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Vice Mayor Welch declared the consent agenda approved. New Business

15th Street Change Order Resolution No. 2017-11-3138

City Clerk Shook presented for discussion a resolution authorizing the City to enter into a Change Order Agreement with Andale Construction, Inc., of Wichita, to deliver and install 4-inch compacted concrete paving overlay for approximately 130 feet over the existing 15th Street bridge, for an amount not to exceed $14,384.00. City Manager Hernandez said this work already has been completed to save on substantial mobilization costs. Commissioner Warren made a motion to approve the resolution. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Vice Mayor Welch declared the motion approved and given Resolution No. 2017-11-3138.



WTP Change Order No. 2 Resolution No. 2017-11-3139

City Clerk Shook presented for discussion a resolution authorizing the City to enter into Change Order Agreement No. 2 with Walters-Morgan Construction, Inc., of Manhattan, regarding the Water Treatment Facility improvements, for an amount not to exceed $98,649.13. Public Works Director Broce said this 62-page change order encompasses all of the project changes since January. The most significant was a new sanitary sewer line at Fourth Street and Washington Avenue. Even with these additions, total cost only increased 0.69 percent and still is less than the second-highest bidder’s cost. Commissioner Warren made a motion to approve the resolution. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Vice Mayor Welch declared the motion approved and given Resolution No. 2017-11-3139. City Manager Updates City Manager Hernandez noted the new clearwell came in about $38,000 under budget and now is completed. Hernandez also reported that City Attorney Niles has received an answer from the Kansas Attorney General’s Office regarding her request for a legal opinion concerning application of the Kansas Roofing Registration Act. The attorney general agreed with Niles that there is an ambiguity in the statute that will have to be corrected by the Kansas Legislature. Hernandez said he is communicating with local legislators, but doesn’t care how it’s fixed. The commissioners indicated they would like to make a specific recommendation to the legislators. Niles said she will develop a proposed solution and bring it back to them for approval. Other Business Commissioner Oestmann made a motion to recess into a 15-minute executive session for consultation with City Attorney Niles which would be deemed privileged in the attorney-client relationship, pursuant to K.S.A. 75-4319(b)(2), to discuss a contract for Direct Primary Care clinic services, and also to include City Manager Hernandez, Finance Director Cornwell and Human Resources Manager McFarland. Vice Mayor Welch seconded the motion. A voice vote was unanimous in favor. The executive session began at 6:05 p.m. and ended at 6:20 p.m. Afterward, Commissioner Oestmann made a motion to recess into an additional 10-minute executive session. Commissioner Warren seconded the motion. A voice vote was unanimous in favor of the motion. The executive session began at 6:20 p.m. and ended at 6:30 p.m. Adjournment Commissioner Oestmann moved to adjourn the meeting. Commissioner Warren seconded the motion. A voice vote was unanimous in favor of the motion. Vice Mayor Welch declared the meeting adjourned at 6:30 p.m.



THE ARKANSAS CITY BOARD OF CITY COMMISSIONERS ____________________________ Karen Welch, Vice Mayor ATTEST: ___________________________________ Lesley Shook, City Clerk Prepared by: ___________________________________ Andrew Lawson, Public Information Officer




Staff Contacts Andrew Lawson / Lesley Shook

Title: Consent Agenda Item: Ratify Mayor Dan Jurkovich’s reappointment of Mary Benton to the City-Cowley County Board of Health. Description: The City-Cowley County Board of Health comprises nine (9) members who represent various entities throughout Cowley County, including the City of Arkansas City. Members serve terms of three (3) years. Mary Benton has served as the City’s representative on the Board of Health for at least two terms. She is interested in being reappointed to another three-year term that would last through Dec. 31, 2020. Benton currently serves as Board of Health vice present and also is chair of the Board of Zoning Appeals. Staff and the City-Cowley County Health Department both recommend reappointing Benton to this Board. Commission Options: 1. Approve with the consent agenda. 2. Remove item from the consent agenda for further consideration. Fiscal Impact: Amount: N/A Fund: Department: Expense Code:


City Manager

Board Vacancies as of November 30, 2017

Board/Commission/Committee/Council Board Recommendations Applications Received /

Interest Expressed

Beautification and Tree Advisory Board ― 1

Vacancy

Accepting applications

Community Spirit Award Committee ― 2-4

Vacancies

Accepting applications

Cowley County Council on Aging ― 1 Vacancy Accepting applications

Equal Opportunity and Accessibility Advisory

Board

Joaquin Retana, Daniel

Yocum

Northwest Community Center Advisory Board Wesley Bradford

Planning Commission (3-Mile Growth Area) Ron Slaven

* Mayor’s Recommendation

Potential Upcoming Reappointments

Board/Commission/Committee/Council Member(s) / Term Expiration Date Notes

Cowley County Board of Health Mary Benton / December 31, 2017 Ark City representative

South Central Kansas Medical Center

Board of Trustees Dr. Perry Lin / December 31, 2017

Chief of Staff (appointed

by hospital medical staff)

Beautification and Tree Advisory Board Candace Stephens, Jill Wineinger /

January 1, 2018

Equal Opportunity and Accessibility

Advisory Board Robert Baker / January 1, 2018 Member with disability

Convention and Visitors Bureau

Board of Directors

Liz Shepherd / January 1, 2018 At Large

Sara Williams / January 1, 2018 Tourism Representative

Charles Tweedy III / January 8, 2018 City Commissioner

(elected term expiring)

Applications Received / No Current Vacancies

Name Interest in serving on:

Michael Bergagnini South Central Kansas Medical Center Board of Trustees

JoAnn Bierle Convention and Visitors Bureau Board of Directors

Jerry Campbell Convention and Visitors Bureau Board of Directors

Mike Dobson Arkansas City Recreation Commission

Dale Eggen Planning Commission / Board of Zoning Appeals

Zach Graber Arkansas City Recreation Commission

Dr. Mauricio Herrera South Central Kansas Medical Center Board of Trustees

Carol House Outstanding Young Student Award Committee

Ted Kadau Building Trades Advisory Board

Planning Commission / Board of Zoning Appeals

Derek Koller South Central Kansas Medical Center Board of Trustees

Mell Kuhn Planning Commission / Board of Zoning Appeals

South Central Kansas Medical Center Board of Trustees

Sue Lancaster Planning Commission / Board of Zoning Appeals

Dr. John Seitz South Central Kansas Medical Center Board of Trustees

Michael Taylor Building Trades Advisory Board

Jill Wineinger Planning Commission / Board of Zoning Appeals



Department/Division Finance Department

Staff Contact Kathy Cornwell, Finance Director

Title: Consent Agenda Item: Approve a Resolution authorizing the City to execute a GAAP waiver for the 2018 fiscal year. Description: This legislation authorizes the City to waive financial reporting requirements under GAAP. Kansas State Legislature passed a law requiring all municipalities in Kansas to meet the requirements of Generally Accepted Accounting Principles (GAAP), which included the requirements of fixed assets accounting. Many units of local government protested as the requirements are time consuming and costly for the benefit provided. In light of this, staff recommends the City waive the GAAP. Additionally, this will allow for cash basis statements that relate better to the state budget documents. As required by K.S.A. 75-1120a(c)(1) the Kansas Director of Accounts and Reports automatically grants a GAAP waiver for the year the annual resolution stipulates, provided that the resolution contains wording substantially similar to that provided in K.S.A. 75-1120a(c)(1). The City has received a GAAP Waiver for each year from 2011 through 2017. Commission Options:

1. Approve the Resolution 2. Disapprove the Resolution 3. Table for further consideration

Recommended by Staff 1

Fiscal Impact:

Amount: Potential savings on audit fees.

Fund: Department: Expense Code:

Included in budget Grant Bonds Other (explain)

Approved for Agenda by:

City Manager

RESOLUTION NO. 2017-12- A RESOLUTION AUTHORIZING A GAAP WAIVER TO BE IN EFFECT FOR FISCAL YEAR 2018 BY THE CITY OF ARKANSAS CITY, KANSAS. WHEREAS, The City of Arkansas City, Kansas, has determined that the financial statements and financial reports for year ended December 31, 2018 to be prepared in conformity with the requirements of K.S.A. 75-1120a(a) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Governing Body or the members of the general public of the City of Arkansas City; and

WHEREAS there are no revenue bond ordinances or resolutions or other ordinances or resolutions of the municipality which require financial statements and financial reports to be prepared in conformity with K.S.A. 75-1120a(a) for the year ended December 31, 2018.

NOW, THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS:

SECTION ONE: That the Governing Body of the City of Arkansas City, Kansas, in a regular meeting duly assembled this 5th day of December, 2017, that the Governing Body waives the requirements of K.S.A. 75-1120a(a) as they apply to the City of Arkansas City, Kansas for the year ended December 31, 2018.

SECTION TWO: That the Governing Body shall cause the financial statements and financial reports of the City of Arkansas City, Kansas to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this State.

SECTION THREE: That the Governing Body of the City of Arkansas City hereby authorizes the Mayor and/or City Manager of the City of Arkansas City to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment. SECTION FOUR: This Resolution will be in full force and effect from its date of passage by the City Commission of the City of Arkansas City. PASSED AND RESOLVED by the Governing Body of the City of Arkansas, Kansas this 5th day of December, 2017. (Seal) Dan Jurkovich, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM Tamara Niles, City Attorney

CERTIFICATE

I, hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2017-12-___ of the City of Arkansas City, Kansas adopted by the governing body on December 5, 2017 as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk

Item for City Commission Action Section VII Item 1


Department/Division Human Resource Division

Staff Contact Marla McFarland

Title: First reading of an ordinance adopting the budgeted pay plan for 2018 and repealing Ordinance 2016-12-4422. (Roll Call Vote) Description: 2018 Pay Ordinance setting compensation for all City employees. Commission Options: 1. Approve the Ordinance on first reading. 2. Take no action to allow for a second reading. 3. Disapprove the Ordinance. Fiscal Impact: Amount: N/A Fund: N/A Department: N/A Expense Code: N/A


City Manager

(First Published in the Arkansas City Traveler, __________________________)

ORDINANCE NO. 2017-12-

AN ORDINANCE FIXING THE COMPENSATION OF EMPLOYEES OF THE CITY OF ARKANSAS CITY, KANSAS, PURSUANT TO THE PROVISION OF SECTION 12-1001 ET. SEQ OF THE KANSAS STATUTES ANNOTATED AND REPEALING ORDINANCE 2016-12-4422. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City hereby repeals all provisions of Ordinance No. 2016-12-4422. Compensation of City Officers and Employees is hereby classified into certain titles and compensation ranges determined, as hereinafter set forth and specified. All such officers and employees of said City shall be paid respectively the amount set opposite the range set forth, in accordance with the City Budget for such purposes. All officers and employees shall be compensated from the several funds appropriated therefore and shall be paid at such time and for such periods as the City Manager may direct and further approval by the City Commission for the payment of salaries and wages as authorized is not deemed necessary provided that pay period and time for payment of appropriate salaries shall be on a bi-weekly basis.

SECTION TWO:

CITY OF ARKANSAS CITY WAGE PLAN

RANGE JOB TITLE RANGE JOB TITLE 10 Burn Pit Attendant 24 Director of Senior Services

Clerk Master Police Officer (MPO)

Water Distribution & Collection Supervisor

12 Cook/Driver

Director of Northwest Community Center (NWCC) & Hogan 25 Police Sergeant

Horticulturalist

Water Treatment Plant Supervisor

Wastewater Treatment Plant Supervisor

13 Head Cook Meter Reader 27 Detective Lieutenant Police Lieutenant

16 Maintenance Custodian Principal Planner

Parks & Facilities Maintenance Worker (MW)

Public Services Maintenance Worker (MW) 28 City Clerk City Treasurer

17 Administrative Assistant Public Information Officer/Special Projects Coordinator Customer Service Specialist Public Service Officer (PSO) 29 Emergency Medical Services (EMS) Director Records Specialist Information Technology (IT) Manager

18 Distribution & Collection Maintenance Worker (MW) 31 Building Official Parks & Facilities Lead Police Captain Sanitation Lead Public Services Superintendent Street/Storm Water Lead Wastewater Treatment Plant Operator (OP) 32 Assistant Public Works Director Water Treatment Plant Operator (OP) Environmental Services Superintendent

19 Sexton 34 Human Resource Manager Wastewater Collection Lead Parks & Facilities Director Water Distribution Lead Water Treatment Plant Lead 37 Fire/Emergency Medical Services (EMS) Chief Finance Director

20 Combination Inspector Police Chief Electrician 40 Public Works Director/City Engineer

21 Accountant

23 Emergency Management Coordinator

Parks & Facilities Supervisor

Police Officer

Public Services Supervisor

Range Minimum Mid-Point Maximum

10 8.96 10.54 12.12

11 9.41 11.07 12.73

12 9.88 11.62 13.36

13 10.37 12.20 14.03

14 10.89 12.81 14.73

15 11.43 13.45 15.47

16 12.00 14.12 16.24

17 12.61 14.83 17.05

18 13.23 15.57 17.91

19 13.90 16.35 18.80

20 14.59 17.17 19.75

21 15.33 18.03 20.73

22 16.09 18.93 21.77

23 16.90 19.88 22.86

24 17.74 20.87 24.00

25 18.62 21.91 25.20

26 19.56 23.01 26.46

27 20.54 24.16 27.78

28 21.56 25.37 29.18

29 22.64 26.64 30.64

30 23.77 27.97 32.17

31 24.96 29.37 33.78

32 26.21 30.84 35.47

33 27.52 32.38 37.24

34 28.90 34.00 39.10

35 30.35 35.70 41.06

36 31.87 37.49 43.11

37 33.46 39.36 45.26

38 35.13 41.33 47.53

39 36.89 43.40 49.91

40 38.73 45.57 52.41

41 40.67 47.85 55.03

Use this chart for Fire/EMS Department employees working 2920 hours annually (24 hour shifts)

Minimum Mid-Point Maximum

21F Firefighter/Emergency Medical Technician (FF/EMT) 10.91 12.84 14.77

26F Firefighter/Paramedic (FF/PARA) 13.92 16.38 18.84

27F Fire/Emergency Medical Services Lieutenant 14.62 17.20 19.78

28F Fire/Emergency Medical Services Captain 15.35 18.06 20.77

SECTION THREE: Overtime rate, longevity pay, and other pay incentives for employees shall be determined and specified in accordance with personnel policies in effect, and herein adopted by reference and incorporated as fully set forth herein. SECTION FOUR: All compensation provided for in Section TWO shall be paid on warrants duly drawn according to law. SECTION FIVE: The City Clerk shall cause this Ordinance to be published one time in the official city newspaper and said Ordinance shall be in effect upon publication.

PASSED AND ORDAINED by the Governing Body of the City of Arkansas City, Kansas, on December 5, 2017. _______________________________________ Dan Jurkovich, Mayor ATTEST: _____________________________________ Lesley Shook, City Clerk APPROVED AS TO FORM: _____________________________________ Tamara L. Niles, City Attorney

CERTIFICATE I, hereby certify that the above and foregoing is a true and correct copy of the Ordinance No. 2017-12-___ of the City of Arkansas City, Kansas adopted by the governing body on December 5, 2017 as the same appears of record in my office. DATED:___________________ ___________________________ Lesley Shook, City Clerk

Item for City Commission Action Section VII Item 2


Department/Division Finance Department

Staff Contact Kathy Cornwell Finance Director

Title: A Resolution approving the notice of budget hearing for publication and setting the date for a public hearing at 5:30 p.m. on December 19, 2017 to amend the 2017 budget for the City of Arkansas City. (Voice Vote) Description: Kansas State Statutes allow the governing body to increase the originally adopted budget for previously unbudgeted increases in revenue other than ad valorem property taxes. To do this, the governing body must set a public hearing, and publish the notice in the City's official newspaper. The Notice of Hearing for Amending the 2017 Budget must be published at least 10 days before a formal budget hearing is held to hear the public comments on the proposed changes before its adoption. Water Fund: Payments originally budged in 2016 for the construction of the Water Treatment Plant were paid in 2017. This adjusts the receipt of the loan proceeds and expenditures for 2017. Special Highway: At the risk of losing Federal Exchange Dollars through the State of Kansas, the Commission decided to proceed with the 15th Street project. The budget is being amended to account for the additional receipts and expenditures for that project. Commission Options: 1. Adopt the resolution to approve the Notice of Budget Hearing for publication and set the public hearing to amend the 2017 budget for 5:30 p.m. on December 19, 2017. 2. Disapprove 3. Table Recommended by Staff 1 Fiscal Impact: Amount: Cost of publication Fund: 01 General Department: 209 Finance Expense Code: 6301 Advertising

Included in budget Grant Bonds Other (explain)

Approved for Agenda by:

City Manager

RESOLUTION NO. 2017-12-______ A RESOLUTION APPROVING THE NOTICE OF BUDGET HEARING FOR PUBLICATION AND SETTING THE DATE FOR A PUBLIC HEARING AT 5:30 P.M. ON DECEMBER 19, 2017 TO AMEND THE 2017 BUDGET FOR THE CITY OF ARKANSAS CITY. WHEREAS, the City Commission of the City of Arkansas City has received a request to amend the 2017 budget for the Water and Special Highway Funds; and WHEREAS, the City Commission of the City of Arkansas City will consider amendments to the 2017 budget for the City of Arkansas City after a public hearing is held, wherein the City Commission will open the floor to public comment. NOW, THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The City Commission of the City of Arkansas City approves the attached Notice of Budget Hearing for publication. SECTION TWO: The City Commission of the City of Arkansas City hereby sets a public hearing at 5:30 p.m. on December 19, 2017, at City Hall, 118 W. Central, Arkansas City, Kansas to receive public input regarding amendments to the 2017 budget for the Water and Special Highway Funds. SECTION THREE: The Mayor, City Clerk, and/or City Administration are hereby authorized and directed to execute any and all documents necessary to consummate the legislative purposes and intents as expressed in this Legislative Enactment, and, if executed by the Mayor (or other person authorized by law to act in the event of the absence or inability of the Mayor to act), the City Clerk is directed to attest to and affix the official seal of the City thereon; the City Manager shall act as the official representative of the City for this and all subsequent related activities. PASSED AND RESOLVED by the Governing Body of the City of Arkansas, Kansas this 5th day of December, 2017. (Seal) Dan Jurkovich, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM. Tamara Niles, City Attorney

CERTIFICATE

I, hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2017-12-______ of the City of Arkansas City, Kansas adopted by the governing body on December 5, 2017 as the same appears of record in my office. DATED: _________________ Lesley Shook, Clerk

State of Kansas

Amendment

2017

Amount of Adopted Proposed Amended

Page 2016 2017 2017

Table of Contents: No. Tax Levied Expenditures Expenditures

Fund K.S.A.

Water 16 2 15,616,661 20,616,661

Special Highway 21 3 1,170,605 1,835,219

Totals xxxxxxxxx 0 16,787,266 22,451,880

Summary of Amendments 4

Attested date:_____________

County Clerk

Assisted by:

N/A

Address:

Email:

Page No. 1

Amended

Certificate

2017

Amended Budget

To the Clerk of Cowley, State of Kansas

We, the undersigned, duly elected, qualified, and acting officers of

For Fiscal Year 2017

City of Arkansas City

certify that: (1) the hearing mentioned in the attached publication was

held;(2) after the Budget Hearing this Budget was duly approved and

adopted as the maximum expenditure for the various funds for the year.

Governing Body

DRAFT

State of Kansas

Amendment

City of Arkansas City 2017

Adopted Budget

2017 2017

Water 16 Adopted Proposed

Budget Budget

4,757,422 2,029,535

Ad Valorem Tax

Delinquent Tax

Motor Vehicle Tax

Recreational Vehicle Tax

16/20M Vehicle Tax

Water Receipts 3,600,000 3,700,000

Connection Fees 81,000 81,000

Sale of Assets 0 55,100

Penalties and Other Receipts 27,100 47,417

Loan Proceeds 10,000,000 17,000,000

Interest on Idle Funds 2,500 2,500

Miscellaneous 7,600 8,850

Total Receipts 13,718,200 20,894,867

Resources Available: 18,475,622 22,924,402

Expenditures:

Personnel Services 991,641 991,641

Contractual Services 1,364,300 1,364,300

Commodities 701,700 701,700

Capital Outlay 23,900 23,900

Debt Service 60,120 60,120

Transfer to General Fund 400,000 400,000

Transfer to Capital Improvement Reserve 12,000,000 17,000,000

Transfer to Bond & Interest Fund 75,000 75,000

Total Expenditures 15,616,661 20,616,661

Unencumbered Cash Balance December 31 2,858,961 2,307,741

Page No. 2

Unencumbered Cash Balance January 1

Receipts:

DRAFT

State of Kansas

Amendment

City of Arkansas City 2017

Adopted Budget

2017 2017

Special Highway 21 Adopted Proposed

Budget Budget

Unencumbered Cash Balance January 1 506,665 771,132

Receipts:

Ad Valorem Tax

Delinquent Tax

Motor Vehicle Tax

Recreational Vehicle Tax

16/20M Vehicle Tax

State of Kansas Gas Tax 316,780 326,510

County Transfers Gas 47,160 48,610

KLINK Grant 300,000 300,000

KDOT Federal Exchange Funds 0 598,885

Interest on Idle Funds

Total Receipts 663,940 1,274,005

Resources Available: 1,170,605 2,045,137

Expenditures:

Contractual Services 5,000 1,572,219

Commodities 370,000 200,000

Capital Outlay 795,605 63,000

Total Expenditures 1,170,605 1,835,219

Unencumbered Cash Balance December 31 0 209,918

Page No. 3

DRAFT

State of Kansas

Amendment

2017

2017

Proposed Amended

Fund Expenditures

Water 16 15,616,661 20,616,661

Special Highway 21 1,170,605 1,835,219

Kathleen A. Cornwell

Page No. 4

Notice of Budget Hearing for Amending the

2017 Budget

purpose of hearing and answering objections of taxpayers relating to the proposed amended use of funds.

Detailed budget information is available at City Manager's Office at City Hall

Summary of Amendments

and will be available at this hearing.

Actual Mill

Rate

2017

The governing body of


will meet on the day of December 19, 2017 at 5:30 p.m. at City Hall Commission Chambers for the

Official Title: Finance Director

Adopted Budget

Amount of Tax

Levied

Expenditures

DRAFT

Item for City Commission Action Section IX Item 1



Staff Contacts Lesley Shook / Andrew Lawson

Title: City Advisory Board Reports Description: The following approved board minutes are included in this packet:

July 20 — Building Trades Advisory Board

Aug. 17 — Building Trades Advisory Board

Oct. 12 — Equal Opportunity and Accessibility Advisory Board Commission Options: 1. No action needed. Fiscal Impact:

Amount: N/A Fund: Department: Expense Code:


City Manager


Building Trades Board

Agenda

Regular meeting held for Thursday, July 20, 2017 at 5:15 PM in the City Commission Chambers at City Hall

Meeting was called to order at 5:15 PM:

Mark Bartlett Ken Miller Dave Billings

Leonard Mumford Carl Bowman Brian Lawrence

Brian Mayfield Chris Rains Randy Smith

Dave Billings made the motion to approve the minutes from April 20, 2017 and Chris Rains made the second. Voice vote carried the

motion.

1. Backflow Preventers

Carl Bowman stated the Dave Billings, Mark Bartlett and himself where present at a meeting in Winfield to discuss Backflow

Preventers. The discussion was letting the lawn irrigation contractors to make the connection with the water service with a backflow

preventer installed versus calling a plumber to the location to make the tap; which would make it difficult if the plumbers couldn’t

make it as quickly as needed. A Backflow Prevention License and permit would be required. Chris Rains thought it would be good if a

permit would be applied for and inspections would be called in for, that it would be ok. There were discussions what requirements

would be to obtain a license and permit requirements. After discussions, it was decided to have more research done about backflow

preventers and bring the information to the next meeting.

2. Municipal Code Chapter 14

Andrew Lawson approached board with the proposed changes of Chapter 14 of the Municipal Code. He explained to the board that

most of the items with the proposed changes had been discussed in previous meetings. Andrew explained to the board that when this

was first started, it was about the tree trimmers; however, definitions and other areas of the code needed to be cleaned up. Andrew

stated that the language of the contractors had not been changed, but re-arranged within the sections it pertained too. Language was

added to the Roofing Contractor to reflect state law. Andre explained to the board that the Tree Trimmer Contractor language needed

to be more clear to reflect what the commission would like to say, and Rod Haney from Winfield was available to explain how the

City of Winfield licenses Tree Trimmers in Winfield. Andrew went on to explain the explanation of what a landlord can and cannot do

as a property owner on their rental properties. The concern of the board is persons are purchasing properties to flip and then sale for

profit. Discussions between the board members were if a person purchases a property to remodel and later sale for profit, then they

should have a time frame to obtain a permit for any other properties they flip. After further discussions, Andrew stated that he would

make a pre-final draft for the next meeting to have approval from the board.

3. Miscellaneous

Mike Bellis approached the board and stated that he was asked by the commission to go through the codes that were recently adopted,

if there were any that was out of the ordinary that needed to be deleted. Mike Bellis felt that the IMC and IPC were fine. He felt that

there were changes in the NEC. After discussions, the board agreed with Mike and felt that the changes should be noted. Andrew

would get them into Chapter 14.

Brian Lawrence made the motion to adjourn the meeting at 6:26 PM and mark Bartlett made the second. Voice vote carried the

motion.


Building Trades Board

Agenda

Special meeting held on Thursday, August 17, 2017 at 5:15 PM in the City Commission Chambers at City Hall

The meeting was called to order at 5:151 PM.

Roll Call:

Mark Bartlett Ken Miller Dave Billings

Leonard Mumford Carl Bowman Brian Lawrence

Brian Mayfield Chris Rains Randy Smith

1. Backflow Preventers

Dave Billings stated that he didn’t have an issue with the lawn sprinkler installer to hook up the backflow preventers. There was

further discussion of what the requirements would be for licensing and permitting. The recommendation was that the there had to be

qualifications through KDHE to obtain the license. Dave Billings made the statement that as long as the person had the qualifications

he felt it would be okay for them to connect to the water supply. Mike Bellis stated that it would be the responsibility of the person to

bring any further certification for the license to the city as well as obtaining the insurance and bond and testing the backflow preventer

on an annual basis. Dave Billings made the motion to table this to the next meeting to finalize the licensing and Ken Miller made the

second. Voice vote carried the motion.

2. Tree Trimmers

Ken Miller stated that there was nothing listed in the Winfield Code that the homeowner could trim the trees on their property. Dave

Billings stated that this was more for the businesses that advertised themselves as a tree trimming company. Andrew approached the

board to discuss what the current proposed definition of a tree trimmer. Andrew felt like the clause in the City of Wellington’s code

would be good to add. Chris Rains felt like spraying the trees should be added. Andrew also stated that this was for commercial tree

trimmers. Ken Miller wanted to be sure that owner-occupied should be added.

3. Property owners

Andrew discussed that he added the proposed language from the City Attorney. Tamara Niles approached the board and wanted to

clarify her suggested addition. She stated to the board that she felt it needed to be clarified on what a contractor was and what a

property owner to do their own work. However, it needed to be clear that the trades work could be done on their property; but if it was

for a rental property, the trades work needed to be hired out. She also mentioned that the concern for people that were flipping houses

that the board had, and suggested some changes that could be made in the code. After discussions, Tamara stated she would finalize

their thoughts and bring it back to the board for approval.

4. Additional ICC Code Changes

Andrew went over the proposed changes again to be sure that the board was ok with the changes that was discussed at the last

meeting.

5. Miscellaneous

Mike Bellis approached the board for clarification on decking and or re-decking for a roof to be put on a residential structure.

Andrew updated the information for KOME/KORA.

Dave Billings made the motion to adjourn the meeting and Ken Miller made the second. Voice vote carried the motion.

Arkansas City Equal Opportunity and Accessibility Advisory Board

10/12/2017 Minutes

A regular meeting was held Thursday, Oct. 12, 2017, at City Hall, 118 W. Central Ave. The meeting was called to order at 4:03 p.m.

Roll Call: Board Members Staff Members

Bob Baker Mike Bellis

Ethan Bartlett Nick Hernandez

JoAnn Bierle Andrew Lawson

James Fry Marla McFarland

Tammy Lanman-Henderson Tamara Niles

1. Approve September 12 Meeting Minutes:

Bob moved to approve the minutes of the Sept. 12 regular meeting. Ethan seconded the motion, which was approved 4-0.

Everyone went around the table and made their introductions, including Mike, who was attending his first Board meeting.

2. Mosaic Fundraising Luncheon (Nov. 9):

Andrew welcomed Nancy Maier, of Mosaic, and Rep. Anita Judd-Jenkins, R-Arkansas City, to the meeting. JoAnn said she

really enjoyed the Mosaic tour in the summer. Nancy explained that the Nov. 9 luncheon is Mosaic’s only fundraiser all year.

It will be from noon to 1 p.m. at Baden Square. Three other table captains are from Ark City. Tori will present more poetry.

Tammy asked if just a few Board members can attend, if not the entire group. Nancy said there is a team of volunteers

already committed for event logistics, but she’s always looking for people in future years. She invited them just as guests.

Anita asked Nancy how many people Mosaic serves in Cowley County. She said they serve 49 in both Cowley and Sumner.

There are three group homes in Winfield and at least 10 people in Ark City live in shared living homes, plus support staff.

Nancy also explained the purpose and mission of Mosaic Allied Voices (MAV). Board members can participate by going to

www.mosaicalliedvoices.org and clicking on “Sign Up Here” to join. Calls to action are issued when funds are jeopardized.

Anita and Nancy talked about a larger advocacy organization in Topeka that Mosaic belongs to, and Anita addressed funding

challenges at the state level, especially concerning KanCare and Medicaid. One-third of the Kansas population consists of

disabled and elderly KanCare participants, but they use two-thirds of the funding, and vice versa for the other two-thirds.

3. Review and Approve Strategic Goals and Actions:

Andrew changed “Building Official” under Goal No. 8 to instead state “the Neighborhood Services Division” to account for

staff changes. Tammy made a motion to approve the revised Goals No. 7-9 and JoAnn seconded it. It was approved 3-0.

4. Duty: Serve as Resource on Policy/Procedure for Commission

The Board discussed adding actions for reviewing relevant staff and external policies, plus the Governing Body Handbook.

5. Duty: Review Federal/State Regulations and Report Findings

The Board discussed adding an action concerning the ADA Transition Plan. Anita said she would research state regulations.

6. Duty: Review/Revise ADA Transition Plan / Implementation

In the second action, Andrew will rename “ADA manual” as “Guidance on the 2010 ADA Standards for Accessible Design.”

7. Other Miscellaneous Items:

Bob said the Osage is having more elevator trouble. Andrew said he will prioritize drafting a form letter to send to the Osage.

The Board discussed Fall Cleanup Day on October 14. James, JoAnn and Tammy all have volunteered to assist individually.

JoAnn made a motion to adjourn the meeting and Ethan seconded it. A voice vote was 3-0 and the meeting was adjourned at 5:24 p.m.

http://www.mosaicalliedvoices.org/

city of arkansas city board of city commissioners · 2018-08-02 · city of arkansas city board of...

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