city of anderson council agenda january 8, 2018 6:00 pm ...€¦ · comprehensive annual financial...

CITY OF ANDERSON COUNCIL AGENDA

January 8, 2018 6:00 PM

INVOCATION: Councilman Matt Harbin RESPECTS TO FLAG: Mayor Pro Tem John Roberts Approval of Minutes of December 11, 2017 A. OLD BUSINESS:

1. Request second reading of Ordinance 18-01 regarding the sale of City owned property located at the corner of East Market and South Main Streets.

B. NEW BUSINESS:

1. Request consideration of an ordinance to annex and zone to RM-18, Multi-Family Residential, 520-526 Simpson Road.

2. Request consideration of resolutions authorizing execution of a mutual aid agreement between

the City of Anderson and the City of Clemson; Town of Williamston; and Town of West Pelzer.

3. Request consideration of a resolution authorizing the closure of First Avenue to vehicular

traffic and altering the use.

4. Request consideration of an engineering contract with Alliance Consulting Engineers for the Heritage Corridor grant project “Under the Bridge”.

C. ADMINISTRATIVE BRIEFING:

1. Quarterly Progress Report 2. Upcoming Events

D. EXECUTIVE SESSION: Section 30-4-70(a)(2) – Discussion of negotiations incident to

proposed contractual arrangements and proposed sale of property owned by the City of Anderson located at the corner of East Market and South Main Streets.

Council Meeting 12/11/2017 1

Regular Meeting December 11, 2017

The regular meeting of City Council was held this date in City Hall Council Chambers at 6:00 pm. In attendance were Mayor Terence Roberts, Mayor Pro Tem John Roberts, Council Members Thompson, Chapman, Laughridge, Harbin and Newton. Councilmen Buck Roberts and Stewart were not present. Also in attendance were Assistant City Manager, David McCuen; Finance Director, Peggy Maxwell; City Attorney, Frankie McClain; Public Works Director Kerry Stalnaker; and Police Chief, Jim Stewart. The invocation was given by Council Member Thompson and respect to the flag were given by Councilman Laughridge.

SPECIAL RECOGNITION Peggy Maxwell – Finance Director Retiree

Kerry Stalnaker – Public Works Director Retiree

Mayor Terence Roberts recognized Peggy Maxwell for 30 years of service and Kerry Stalnaker for 42 years of service and their commitment to the City of Anderson Community with a plaque and kind words. City Manager, Linda McConnell also spoke words of appreciation to Peggy Maxwell and Kerry Stalnaker for their dedication to the City of Anderson and their friendship through the years.

SPECIAL PRESENTATION

Comprehensive Annual Financial Report for FY 2016-2017 Greene Finney, LLP

Mr. David Phillips, Audit Partner, stated that the City received an unmodified opinion which is the best opinion that the City can receive. He also stated that the City had received the GFOA Award for Excellence in Financial Reporting for 22 years in a row. Also, Mr. Phillips shared the following highlights:

• General Fund – Fund balance increased $1,100,000. The unassigned fund balance is $9,600,000.

• Hospitality Fund – Fees increased $61,000. • Sewer Fund – Net position increased $1,300,000. • Water Fund – Net position increased $524,000. • Good financial position at June 30, 2017. • Single audit was performed on CDBG program.


APPROVAL OF MINUTES A motion by Councilman Harbin seconded by Councilman Laughridge carried unanimously (7-0) to approve the minutes of the November 27, 2017 meeting as presented.

REQUEST SECOND READING OF ORDINANCE 17-14 ESTABLISHING THE APRIL 2018 GENERAL ELECTION

City Manager, Linda McConnell said the next general election is scheduled for Tuesday, April 3, 2018 for the Municipal Council Seats for Mayor, Seats One, Three, Five, and At-Large Seat Seven. Candidates for this election shall be elected to serve a four-year term. The filing period for candidates is noon Thursday, January 18, 2018 to noon Thursday, February 1, 2018. The filing for candidacy shall be initiated at the Anderson County Registration and Elections Office at 301 N. Main Street. Upon completion of the necessary candidacy forms, payment of the $300 (Mayor) $200 (Council) filing fee shall be submitted to the City Clerk and Treasurer at City Hall, 401 S. Main Street. The last day to register to vote in the April 3, 2018 election is Saturday, March 3, 2018 A motion by Councilman Chapman seconded by Councilman Newton carried unanimously (7-0) to approve Ordinance 17-14 establishing the April 2018 General Election on Second Reading.

REQUEST CONSIDERATION OF AN APPOINTMENT TO THE MUNCIPIAL ELECTION COMMISSION

City Manager, Linda McConnell said the Municipal Election Commission is composed of three people who serve six-year terms. The Commission is charged with the task of conducting the municipal elections. However, in 1994, the City transferred responsibility for the actual conduct of the elections to the Anderson County Registration and Elections Commission. This was done in an effort to provide for the uniformity in the conduct of municipal elections statewide. Thus, the MEC now serves more in an oversight capacity by certifying ballots, election results, etc. Time commitment is minimal due to the election process occurring every two years. However, the MEC members are required to attend local training as well as state wide training thus some travel is required. The current three-member Commission is composed of David Ford, Clara Humphrey, and Mrs. Renee Fields York. Mr. Ford’s term extends through December 31, 2017, Ms. Humphrey’s term extends through December 31, 2019, and Mrs. Renee Fields York’s term extends through December 31, 2022.


Mr. Ford is willing to continue serving in this capacity. The staff recommends his reappointment to the MEC for a term of service through December 31, 2023. A motion by Councilman Laughridge seconded by Councilman John Roberts carried unanimously (7-0) to approve re-appointment of David Ford to the Municipal Election Commission for a term of service through December 31, 2023.

REQUEST CONSIDERATION OF APPOINTMENTS FOR MUNICIPAL JUDGES

City Manager, Linda McConnell said Josh Allen, Richard E. Thompson, Jr., Robert B. King, Jr., Goetz Eaton and Stacy Blair were previously appointed to 2-year terms beginning July 1, 2015 and ending June 30, 2017. Josh Allen has been designated Chief Judge for the Municipal Court. These judges have received training and held their respective terms of court and assigned responsibilities. City Code Sec. 58-2 specifies that municipal judges shall be appointed by Council for a term not less than 2 years nor more than 4 years. No additional funding is required. The Public Safety Committee and staff recommend that Josh Allen, Richard E. Thompson, Jr., Robert B. King, Jr., Goetz Eaton and Stacy Blair be reappointed for a two-year term to run from July 1, 2017 to June 30, 2019. It is also recommended that Josh Allen continue as Chief Judge of the Municipal Court. Note: The City contracts with Anderson County for the judicial services of Matt Lollis and no changes or terms are necessary for him to continue to serve. A motion by Councilman Chapman seconded by Councilman Laughridge carried unanimously (7-0) to approve Josh Allen, Richard E. Thompson, Jr., Robert B. King, Jr., Goetz Eaton and Stacy Blair be reappointed for a two-year term to run from July 1, 2017 to June 30, 2019.


REQUEST CONSIDERATION TO PURCHASE MOBILE PRINTERS FOR THE POLICE DEPARTMENT

City Manager, Linda McConnell said the Anderson Police Department seeks Council funding authority in order to purchase (50) HP Office Jet 200 mobile printers and (50) HP62 black ink cartridges. The department also requests funding for (57) vehicle printer stands. Police Chief, Jim Stewart said the roadmap that the Information Technology Department has developed for the Anderson Police Department includes the implementation in July of 2017 the new and much improved RMS system along with tablet/laptops with the help of mifi hotspots which give officers remote access to retrieve and enter criminal justice information without the need to come into the department headquarters. This has allowed for more time out in the field, patrolling and less time in the office. Beginning January 1, 2018, the state of South Carolina is requiring all state law enforcement agencies to begin implementing the entering of electronic traffic tickets, also called e-ticketing, from the patrol car. In order to facilitate e-ticketing, the implemented tablets and mifi hotspots will utilize mobile printers for all patrol and traffic vehicles in use by the APD. The Information Technology department has state contract pricing Hewlett Packard Columbia, SC for the purchase of the (50) HP Office Jet 200 mobile printers and (50) HP62 black ink cartridges. The department has also secured (3) bids for printer stands. The IT department has previous experience with GPScity.com and recommends the bid for purchase.

1. GPScity.com $15,973.45 – Las Vegas, NV. 2. GPSCheap $15,463.41 – Van Nuys, CA. 3. Just Mounts / GPSZone $16,810.95 – Ardmore, OK.

The Anderson Police Department and Information Technology staff recommend to purchase (50) HP Office Jet 200 mobile printers and (50) HP62 black ink cartridges for $12,902.50 from Hewlett Packard and printer stands from GPScity.com for $15,973.45, total $28,875.95. Funding will be provided from the police department budget. A motion by Councilman Laughridge seconded by Council Member Thompson carried unanimously (7-0) to approve the purchase of (50) HP Office Jet 200 mobile printers and (50) HP62 black ink cartridges for $12,902.50 from Hewlett Packard and printer stands from GPScity.com for $15,973.45, total $28,875.95.


REQUEST CONSIDERATION OF ORDINANCE 17-15 REGARDING THE SALE OF CITY OWNED PROPERTY LOCATED AT THE CORNER OF EAST MARKET AND SOUTH MAIN STREETS

City Manager, Linda McConnell said this is consideration of a proposal and to negotiate a contract for the sale of city owned property located downtown with boundaries of the property fronting South Main, East Market, and South McDuffie Streets. The property is currently serving as part of the East Church Street parking lot. Pursuant to the Procurement Code for the City of Anderson, the City of Anderson publicly advertised for requests for proposals (RFPs) to purchase parcels located in the East Church Street parking lot. Based upon the proposals received, the City Council has agreed to sell the property. The sale of the property will benefit the City of Anderson because it will enhance the activity base of the Central Business District in a way that meets a desired niche for downtown. In addition, the property will be returned to the tax books. The details of this will be addressed during Executive Session.

EXECUTIVE SESSION

A motion by Councilman Newton seconded by Councilman John Roberts carried (7-0) to move into Executive Session to discuss Section 30-4-70(a)(2) – Discussion of negotiations incident to proposed contractual arrangements and proposed sale of property owned by the City of Anderson located at the corner of East Market and South Main Street. A motion by Councilman Laughridge seconded by Council Member Thompson carried unanimously (7-0) to move out of Executive Session. City Attorney, Frankie McClain will continue negotiations on the sale of the property. A motion by Councilman Harbin seconded by Councilman Laughridge carried unanimously (7-0) to approve Ordinance 17-15 regarding the sale of City owned property located at the corner of East Market and South Main Streets on First Reading.


ADJOURNMENT

A motion by Councilman Newton seconded by Councilman Laughridge carried unanimously (7-0) to adjourn. ATTEST: ___________________________ ___________________________ Terence V. Roberts Peggy G. Maxwell Mayor City Clerk Treasurer

Date: January 8, 2018 Agenda Item No: A-1 City of Anderson Council Agenda

Title/Description: Old Business Request Second Reading of Ordinance 18-01 authorizing the execution of a contract and the execution of a deed to convey real estate located at South Main and East Market Streets. ______________________________________________________________________________ Executive Summary: To execute a contract for the sale of city owned property located downtown with boundaries of the property fronting South Main, East Market, and South McDuffie Streets. The property is currently serving as part of the East Church Street parking lot. Background: Pursuant to the Procurement Code for the City of Anderson, the City of Anderson publicly advertised for requests for proposals (RFPs) to purchase parcels located in the East Church Street parking lot. Based upon the proposals received, the City Council has agreed to sell the property. Benefit: The sale of the property will benefit the City of Anderson because it will enhance the activity base of the Central Business District in a way that meets a desired niche for downtown. In addition, the property will be returned to the tax books. Funding: No funding necessary Recommendation: City Staff recommends that the ordinance be passed. Action Requested: Ordinance 1st Reading Information Only X Ordinance 2nd Reading _ General Approval ____ Resolution Other

ORDINANCE NO. __18-01______ AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON AUTHORIZING THE APPROVAL OF A CONTRACT AND THE EXECUTION OF A DEED TO CONVEY REAL ESTATE LOCATED AT EAST CHURCH STREET PARKING LOT

WHEREAS, the City of Anderson has previously determined that parcels of land located at the East Church Street Parking lot in the City of Anderson is surplus property, and

WHEREAS, pursuant to the Procurement Code of the City of Anderson, the City

of Anderson publicly advertised for requests for proposals to purchase the property; and WHEREAS, City Council has directed that a contract be negotiated for the sale of

the property. NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND COUNCIL

FOR THE CITY OF ANDERSON THAT: 1. The Mayor of the City of Anderson is hereby authorized to execute a contract, to be negotiated, for the sale of the property and, upon closing, to execute a deed conveying the property located in the East Church Street parking lot with boundaries of the property fronting South Main, East Market, and South McDuffie Streets and further identified as Anderson County Tax Map Numbers 123-30-29-012, 123-30-29-011, 123-30-29-010, 123-30-29-009, majority portion of 123-30-29-008, south side portion to the line of the common drive on 123-30-29-007. The Deed will be subject to the terms of the contract to be negotiated. 2. This ordinance shall take effect immediately upon its adoption by the Mayor and Council of the City of Anderson.

Date: January 8, 2018 Agenda Item No: B-1

City of Anderson Council Agenda

Title/Description: New Business Request: Consideration of an ordinance to annex and zone to RM-18, Multi-Family Residential 520/522 and 524/526 Simpson Road. ________________________________________________________________________ Executive Summary: Background: The applicant requests to annex and zone 2 parcels of land, each with a duplex building. These properties have been in the ownership of Calvary Home for Children for ten years, and they would like to annex them so they will be under the same jurisdiction as their campus. The majority of the Calvary Home for Children property is already inside the city limits. The portion of the Calvary Home for Children that is inside the City is already zoned RM-18, Multi-Family Residential, which allows such a campus. Therefore, designating the RM-18 classification on the subject parcels will allow them to be in conformance for campus-related uses. It also allows multi-family uses, so the duplexes can remain for residential occupancy. Benefit: N/A Funding: N/A Recommendation: Approval. The Planning Commission unanimously recommended approval of the request at their January 2nd meeting. ______________________________________________________________________ Action Requested: X Ordinance 1st Reading Information Only Ordinance 2nd Reading General Approval Resolution ____Referral

ORDINANCE NO.__________________ AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON TO AMEND THE CITY OF ANDERSON ZONING ORDINANCE BY ANNEXING AND ZONING 520/522 AND 524/526 SIMPSON ROAD TO RM-18, MULTI-FAMILY RESIDENTIAL. WHEREAS, the City of Anderson has been petitioned by Calvary Home for Children to annex and zone 520/522 and 524/526 Simpson Road to RM-18, Multi-Family Residential, which is more specifically described as follows:

LEGAL DESCRIPTION PENDING

WHEREAS, the City of Anderson Planning Commission reviewed the petition on January 2, 2018 and recommended approval of the request. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON THAT: 1. The Zoning Ordinance of the City of Anderson, dated January 12, 1998, and

amendments thereto, be amended by annexing and zoning 520/522 and 524/526 Simpson Road to RM-18, Multi-Family Residential.

2. All ordinances or parts of ordinances inconsistent or in conflict with the provisions of this ordinance are hereby repealed to the extent of such inconsistency or conflict. 2. This ordinance shall take effect immediately upon its adoption by the City Council of the

City of Anderson.

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Date: January 8, 2018 Agenda Item No: B-2 City of Anderson Council Agenda Title/Description: New Business Request consideration of resolutions authorizing execution and delivery of an agreement between the City of Anderson and the City of Clemson; Town of Williamston; and Town of West Pelzer to provide for the transfer of law enforcement officers on a temporary basis to work in law enforcement in the other municipality. ______________________________________________________________________________ Executive Summary: Section 23-1-210 of the Code of Laws of South Carolina (1976, as amended) provides that law enforcement officers may be transferred on a temporary basis to work in law enforcement in other municipalities or counties in this state under the conditions set forth in said section and pursuant to an agreement entered into by the entities stating the conditions and terms of the temporary employment of officers to be transferred. Background: Municipalities are authorized by the South Carolina Code of Laws to enter into Mutual Aid Agreements for the benefit of the citizens. Section 23-1-210 of the Code of Laws for South Carolina specifically authorizes an agreement for the transfer of law enforcement officers to work in law enforcement in any other municipality or county in the state. Prior to any transfer, the concerned municipalities are required to enter into a written agreement stating the terms of the temporary employment of all officers to be transferred. The City of Clemson; Town of Williamston; and Town of West Pelzer desires to enter into such agreement with the City of Anderson Police Department for the purpose of securing to each other the benefits of mutual aid in the event of natural disaster, disorder, or other emergency situations. *All three Mutual Aid Agreements read the same with the exception of the name of the city. Benefit: The citizens of the City of Anderson and the City of Clemson; Town of Williamston; and Town of West Pelzer will benefit by having enhanced law enforcement response in the event of natural disasters, disorder, or other emergency situations. Funding: General Fund Recommendation: It is recommended that Council pass the resolutions authorizing the execution of the Mutual Aid Agreements with City of Clemson; Town of Williamston; and Town of West Pelzer. _____________________________________________________________________________ Action Requested: X Resolution

RESOLUTION NO. ________ AUTHORIZING THE EXECUTION AND DELIVERY OF AN AGREEMENT BETWEEN THE CITY OF ANDERSON AND THE CITY OF CLEMSON TO PROVIDE FOR THE TRANSFER OF LAW ENFORCEMENT OFFICERS ON A TEMPORARY BASIS TO WORK IN LAW ENFORCEMENT IN THE OTHER MUNICIPALITY.

WHEREAS, the City of Anderson, South Carolina and the City of Clemson, South Carolina are incorporated municipalities located in Anderson and Pickens County, South Carolina, and as such have all powers granted to municipalities by the Constitution and general laws of this State; and

WHEREAS, Section 23-1-210 of the Code of Laws of South Carolina (1976, as amended) provides that law enforcement officers may be transferred on a temporary basis to work in law enforcement in other municipalities or counties in this state under the conditions set forth in said section and pursuant to an agreement entered into by the entities stating the conditions and terms of the temporary employment of officers to be transferred; and

WHEREAS, the City of Clemson desires to enter into an agreement with the City of

Anderson Police Department for the purpose of securing to each other the benefits of mutual aid in the event of natural disaster, disorder, or other emergency situations; and

WHEREAS, it is in the best interest of the City of Anderson to enter into the agreement

authorized by this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANDERSON, SOUTH CAROLINA, AS FOLLOWS:

SECTION 1. The form, terms and provisions of the Agreement, attached hereto as Exhibit A, are hereby approved and all of the terms, provisions and conditions thereof are hereby incorporated herein by reference as if the Agreement was set out in this Resolution in its entirety. The City Manager and/or Mayor are hereby authorized, empowered and directed to execute and deliver the Agreement in the name and on behalf of the City.

SECTION 2. This Resolution shall become effective upon its adoption.

RESOLUTION NO. ________ AUTHORIZING THE EXECUTION AND DELIVERY OF AN AGREEMENT BETWEEN THE CITY OF ANDERSON AND THE TOWN OF WEST PELZER TO PROVIDE FOR THE TRANSFER OF LAW ENFORCEMENT OFFICERS ON A TEMPORARY BASIS TO WORK IN LAW ENFORCEMENT IN THE OTHER MUNICIPALITY.

WHEREAS, the City of Anderson, South Carolina and the Town of West Pelzer, South Carolina are incorporated municipalities located in Anderson County, South Carolina, and as such have all powers granted to municipalities by the Constitution and general laws of this State; and


WHEREAS, the Town of West Pelzer desires to enter into an agreement with the City of





SECTION 1. The form, terms and provisions of the Agreement, attached hereto as Exhibit

A, are hereby approved and all of the terms, provisions and conditions thereof are hereby incorporated herein by reference as if the Agreement was set out in this Resolution in its entirety. The City Manager and/or Mayor are hereby authorized, empowered and directed to execute and deliver the Agreement in the name and on behalf of the City.


RESOLUTION NO. ________ AUTHORIZING THE EXECUTION AND DELIVERY OF AN AGREEMENT BETWEEN THE CITY OF ANDERSON AND THE TOWN OF WILLIAMSTON TO PROVIDE FOR THE TRANSFER OF LAW ENFORCEMENT OFFICERS ON A TEMPORARY BASIS TO WORK IN LAW ENFORCEMENT IN THE OTHER MUNICIPALITY.

WHEREAS, the City of Anderson, South Carolina and the Town of Williamston, South

Carolina are incorporated municipalities located in Anderson County, South Carolina, and as such have all powers granted to municipalities by the Constitution and general laws of this State; and


WHEREAS, the Town of Williamston desires to enter into an agreement with the City of





SECTION 1. The form, terms and provisions of the Agreement, attached hereto as Exhibit A, are hereby approved and all of the terms, provisions and conditions thereof are hereby incorporated herein by reference as if the Agreement was set out in this Resolution in its entirety. The City Manager and/or Mayor are hereby authorized, empowered and directed to execute and deliver the Agreement in the name and on behalf of the City.


Date: January 8, 2018 Agenda Item No: B-3 City of Anderson Council Agenda Title/Description: New Business Request consideration of a resolution authorizing the closure of First Avenue to vehicular traffic and altering the use. ______________________________________________________________________________ Executive Summary: Request: Request consideration of a resolution authorizing the closure of First Avenue to vehicular traffic and altering the use. Background: St. Francis Park is located between First and Second Avenue off of West Mauldin Street. First Avenue needs some pavement/drainage improvements and has been closed to vehicular traffic for approximately two years. The park is on one side and a wooded undeveloped parcel borders the other side of First Avenue. The road is not needed for emergency vehicle access. Benefit: Closing the street to vehicular traffic will provide a safer area for the new playground and create a place for adults/kids to walk and ride bikes. The closure provides an opportunity to develop an aesthetic closure of the street Funding: N/A Recommendation: The staff recommends the approval of the resolution to authorize the alteration and close of First Avenue to vehicular traffic. ______________________________________________________________________________ Action Requested: Ordinance 1st Reading Information Only Ordinance 2nd & 3rd Reading _ General Approval X Resolution Other

RESOLUTION NO. 17- A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON, SOUTH CAROLINA AUTHORIZING THE CLOSURE OF FIRST AVENUE TO VEHICULAR TRAFFIC AND ALTERING THE USE. WHEREAS, the Couth Carolina Code of Laws, as amended, Section 5-27-150 provides that Mayor and Council of the City of Anderson may lay out and open new streets, close up, widen or otherwise alter streets whenever it may be necessary for the improvement, necessity, or convenience of the City and its citizens, and WHEREAS, First Avenue has been closed to traffic for approximately 2 years due to the defective condition of the street, and WHEREAS, it is the desire of the City Council to permanently close First Avenue to vehicular traffic and alter its use to pedestrian and bicycle traffic for the convenience of the citizens of Anderson. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON THAT:

1. First Avenue, which runs between Lee Street and Mauldin Avenue in the City of Anderson is closed to vehicular traffic and shall be altered to provide for use by pedestrian and bicycle traffic.

2. This resolution shall take effect immediately upon its adoption by the Mayor and Council of the City of Anderson.

Date: Agenda Item No: January 8, 2018 B-4

City of Anderson Council Agenda

Title/Description: New Business Request consideration of a contract with Alliance Consulting Engineers, Inc. for engineering and administration services for the Under the Bridge Project. __________________________________________________________________________________________ Executive Summary: Background: The City has continued its public investment in Downtown based upon the Vision Plan’s premise that public improvements serve as catalysts for private investment and reinvestment. The City’s Capital Improvement Projects (CIP) serve as a roadmap to guide public investment that supports economic growth. The “Under the Bridge” project has been on the City’s CIP list since FY14. The City was awarded a grant of $30,000 from the SC National Heritage Corridor for this project. On June 26, 2017, City Council approved the funding of this project with a budget estimate of $145,809 (City funding of $115,809 and $30,000 from SCNHC). Benefit: The Murray Avenue Bridge/Under the Bridge Project is a stimulant to the ongoing vibrancy of downtown. The SCNHC grant provides a boost to another part of our economic ecosystem and strengthens the City’s position along the Heritage Corridor Discover Route. This puzzle piece that connects Main Street will showcase our City’s walkability, arts and culture, and serve as a continuing magnet for economic growth. It can create visual interest, a sense of place, and become an attraction amenity. Additionally, it can provide an opportunity to expand the east-west connections and development potential. Contract specifics: The proposed contract is with Alliance Consulting Engineers, Inc. for professional services. The contract price of $11,600 includes the boundary and topographic survey, conceptual design, and construction cost opinion for the Under the Bridge Project.

Funding: Total estimated budget funding was approved previously by City Council utilizing TIF and Hospitality funds and the grant funds received by the South Carolina National Heritage Corridor Grant. (City funding of $116,000 and $30,000 from SCNHC). Recommendation: The staff recommends approval of the contract with Alliance Consulting Engineers, Inc. in the amount of $11,600 for the identified scope of work for the Under the Bridge Project. __________________________________________________________________________________________ Action Requested: X General Approval

Date: Agenda Item No: January 8, 2018 C-1 City of Anderson Council Agenda Title/Description: Administrative Briefing Quarterly Progress Report ______________________________________________________________________________ Executive Summary: Attached is the Quarterly Progress Report. ______________________________________________________________________________ Action Requested: Ordinance 1st Reading X Information Only Ordinance 2nd Reading General Approval Resolution Other

City of Anderson Retreat Issues and Major Projects

Quarterly Report – October-December 2017

Retreat Issues

• Economic Development

o Entrepreneurial Programs Launched 1 Million Cups on October 18th

• 152 attendees • 9 presenters:

- The Olive Shoe - Ladies on Main - Ali Stegall - CocoBon Chocolatier - Viva Wine Bar - Anderson Magazine - Switchback Photography - Electric City Playhouse - Snicklefritz

o Business Recruitment

Business Assistance Program Awards: 3 Economic Development Incentive: Whitner & Company - $27,000 New businesses in the City- 16 New businesses in Central business district- 5 Prospects Citywide:

• Retail/Restaurant • Commercial/Industrial • Recreation/Entertainment

Downtown Projects: • Under the Bridge Beautification Project • Sale of City Owned Property: E. Market/S. Main Streets • MASC Hometown Grant for Downtown Development Master Plan: $25,000

o Business Retention

Continued partnership with Clemson Area SBDC to offer free and confidential consulting to businesses citywide

o Profile Development Projects

Projects Under Construction • Project Federal – Sushi Bar (Federal Street) • Anderson Hotel (mixed-use development) 400 Block of South Main Street • Whitner & Company Co-work space on McDuffie Street • Electric City News 300 Block N. Main • 109 N. Main - Belle Beauty Lounge • 210 S. Main - The Growth Company • 143 E. Orr Street - Canela’s Smoothies • 300 North Main Street – Carolina Alliance Bank • Zaxby’s on Clemson Boulevard (Annexation Project)

Projects Completed • 126 N. Main Street: The District Restaurant & Bar • 312 S. Main Street: Raines on Main Bar & Grill

o Hospitality Program

Continued to distribute promotional materials to area hotels Administered City ATAX Grant Allocations Updated Downtown Anderson Brochure Received the following ATAX Grant Awards for City Programs:

• Movie Nights: $2,500 • Holiday Ice: $6,500 • FreshTaste: $5,000 • Hospitality Program: $12,000

o Events

Continued to facilitate special events in Carolina Wren Park & Downtown FreshTaste on October 4th - 3,000 attendees 6 Private Events Helped promote

• Holiday Ice • First Friday & Tree Lighting • Christmas Parade • Small Business Saturday

• Community Development

o Continued gathering, assessing and reviewing data to enhance a comprehensive approach to

neighborhood revitalization (to supplement the adopted 2009 Neighborhood Revitalization Implementation Plan)

• Recreation

o Master Plan Plan Update Council adopted the LandPlan Group South Rec master plan on April 24, 2017

Major Projects

• Courts

o Continue to refine and implement court system processes to comply with changes in laws and procedures required to further improve operation of courts

o Human Resources Director provided temporary Division Administration; Court Administrator hired

o Addressed expired terms of municipal judges with Council; re-appointments on Dec. 11, 2017 for two year term (July 1, 2017-June 30, 2019): Josh Allen – Chief Judge Stacy Blair Goetz Eaton Robert King, Jr.

Richard Thompson, Jr. Matt Lollis (continues on contract)

• Fire

o Partnered with Clemson Extension Services to provide child car seat inspections and installation

o Initiated plan with new Anderson County Emergency Manager to update the Emergency Action Plan for

the City and County. A part of this plan is storm response with the street department, public works, and the police department

o Received $46,000 100% grant award through Homeland Security for the Incident Management Team

o Deployed the Incident Management Team to Garland Texas for twenty days to assist in recovery efforts

o Accepted donation of pickup truck from SLED through Homeland Security for the Incident Management

Team

o Promoted two new assistant chiefs: Assistant Chief Adam Zenoni daily operations and Assistant Michael Guest training / public education

o Purchased 25 sets of turnout gear and a pickup truck from the equipment bond funds left after the

purchase of the new engine and ladder truck

o The fire department along with the Incident Management team participated in a two day exercise. This was an East Coast event (Grid Ex) in providing services and support for a major power outage to health care facilities

• Planning and Development

o Re- evaluated state and non-state street conditions in order to develop paving priority lists

Staff utilized a ranking criteria to determine roads in most need of resurfacing Resolution approved by Council on September 14, 2015 Submitted to the Anderson County Transportation Committee (ACTC) for their review on

September 15, 2015 ACTC funding for resurfacing several state secondary roads approved on October 26, 2015 Resurfacing began in June 2016 and followed a 2 year contract to pave 20+ streets; paving is

complete

o Comprehensive Plan Update Staff finalizing draft language for the standard elements of the plan Appalachian Council of Governments will facilitate public input sessions and delivery of a final

plan for consideration by Council Public input sessions beginning in early 2018 and final product to be completed by mid 2018

• Community Development

o Coordinated with the Building and Codes Department to obtain Consent Forms for the demolition of

substandard units using CDBG funds; Mailed packets to SC Historic Preservation Office and began work on environmental statutory checklist for identified properties

o Met with City Engineer to discuss environmental review requirements for greenways project

o Implementing Neighborhood Initiative Program (NIP) - a grant of $ $424,504 for the acquisition and demolition of an estimated sixteen (16) substandard, vacant houses; working in coordination with

Nehemiah Community Revitalization Corporation (CRC) and Anderson Community Development Corporation (ACDC) Phillips Recoveries demolished the following Anderson Community Development Corporation

(ACDC) properties under Phase 2: 1002 E. Whitner Street, 1508 Mitchell Street, 908 E. Whitner Street, 220 Wardlaw Street, and 1406 W. Whitner Street

Phillips Recoveries also demolished one (1) unit, 1409 Watson Street, that belongs to Nehemiah Community Revitalization Corporation

• Public Works

o Hurricane Irma Response/Recovery – September 11, 2017

Staff are scheduling to meet with FEMA representatives in early 2018 to complete the Request for Public Assistance for reimbursement.

o Stormwater Projects

North Street Drainage System Repair – approved by City Council on April 24, 2017 • Completed an in-house project to replace 140 linear feet of failing 72” corrugated metal

pipe with 60” high-density polyethylene pipe connecting North Street to the Orr Street Regional Detention Ponds.

• Project was substantially completed on September 8, 2017. • Project was completed on November 10, 2017.

SMS4 Compliance and TMDL Implementation Plan – approved by City Council on September 25,

2017 • Project involves the continued collection and analysis of grab samples collected from

the Rocky River and Big Generostee Creek watersheds, and the development of TMDL Implementation Plans.

• Project was awarded to Woolpert for $29,000 on September 27, 2017. • The consultant recently sent draft TMDL Implementation Plans for the two watersheds

for staff review. Both plans are required to be finalized and delivered to DHEC by January 1, 2018.

• Recreation

o Recreation Projects

• Initiated St. Francis playground upgrade. Public Works grading ADA access drive, Pickens Construction will be doing asphalt paving. Playground installation scheduled for the week of January 8th.

• Holiday Ice opened November 22nd and will continue through January 7th. • Staff met with The LandPlan Group to discuss the restroom/concession stand building at the Rec

Complex. LP working on floor plan and design. • New fitness equipment arrived to replace aging equipment.

• Utilities

o EPA CMOM Program – Consent Agreement with goal of eliminating Sanitary Sewer Overflows (ongoing

since July 2014) Submitted 13th Quarter progress report to EPA in October 2017 Submitted and received EPA approval of all 10 CMOM programs

• Mapping, Overflow Response, Emergency Response, Fats, Oils, and Grease (FOG), Gravity Line, Pump Station, Training, Sewer Assessment Capacity Assurance, and the Infrastructure Rehabilitation Plan

Continued implementation of all programs Pump Station O&M Program Details

• Completed 354 daily, 78 weekly, and 18 monthly inspections at 6 pump stations Fats, Oils, and Grease Program Details

• Completed all FSE compliance visits

o Continuing Sewer Assessment Program (CSAP) Assessment of approximately 27 miles of gravity sewer and 600 manholes per year to meet the

10% assessment goal Awarded Project to Hydrostructures in May 2017 for $391,682.50 Began assessment in July 2017 Completed initial inspection of 8.75 miles of lines and 604 manholes Contractor will complete assessment using CMOM approved coding. Began making manhole repairs in December 2017 Continue to prioritize system condition to make repairs and/or add to Infrastructure

Replacement Plan Final completion scheduled for January 2018

o Sewer Capacity Assurance Program (SCAP)

Flow monitoring to determine the current flow patterns during normal and wet weather operations

Awarded a 3 year contract to ADS Environmental in May 2017 for $169,669.00 Installed 8 flow meters and 3 weather stations in July 2017 Continue to review data and assess areas for future repair and rehabilitation to eliminate inflow

and infiltration

o Pump Station Replacement Project Replacement of the city’s two major pump stations and consolidation of the King’s Road Pump

Station serving 4000 people Awarded to McClam & Associates in the construction amount of $4,610,647.71 and funded

under SRF loan not to exceed $6,300,000 Completed installation of the new 10” forcemain along E/W Parkway Continued new Wedgewood pump station wetwell construction Began installation of bores and cleared ROW on Civic Center Boulevard portion of the project Continue construction and obtain substantial completion in July 2018

• Police

o Continuation and partnership with the Law Enforcement & Community Task Force; goal is enhanced

community partnerships and information/education within the law enforcement community, faith community, and community at-large.

o Continued partnership with Anderson University with employees enrolled in the Command College – Anderson University Master Criminal Justice program. Chief Stewart sits on the Criminal Justice Board.

o Continued partnership with Forest College with employees enrolled in the College. Captain Bracone, Captain Carpenter and Sgt. Danny Hart sit on the Criminal Justice Board.

o Continued partnership with Tri-County Technical College with employees enrolled in the College. Chief Stewart sits on the Criminal Justice Board.

o Continued partnership with Anderson School District 5 with students involved in the law enforcement program at the Career Campus. Chief Stewart sits on the Criminal Justice Board.

o Implementation of (9) new patrol vehicles, (1) SUV for the Criminal Investigative Division, and (1) Dodge Ram quad cab pickup and equipment from the FY18 Capital Replacement Plan – approved by Council on September 25, 2017.

o Implementation process begins January 1, 2018 for the state mandate for compliance in e-ticketing.

o FY18 award for $3,200.00 utilizing MASC/SCMIRF grants for replacement of tasers and vests.

o Implementation of Narcan training and Narcan nasal spray to equip all remaining police and detention officers with DHEC approved and regulated nasal spray to aid a person who is suffering from a drug overdose.

o Completion of all arrest and bench warrants entered into the new Agisent Record Management System; viewing privileges granted to the Anderson County Sheriff’s Office in dispatch and M. J. Goodwin (city prosecutor).

o Implementation of (10) SCDPS awarded Watchguard dash cameras into marked patrol cars (estimated value $60,000). (1) camera remains to be installed in the Ford Interceptor K-9 SUV.

o Implemented new vending program with partner as the South Carolina Commission on the Blind within the city and federal side of the Detention Center.

• IT

o Continued implementing long range hardware replacement plan for all pc’s, servers, and network equipment (This is an ongoing project) Began installation of our latest lease shipment of 65 new pc’s Began process of choosing a vendor for a document management system for Finance and HR

o Continued working with provider for service of video cameras located in parks, downtown and recreation areas Continued working with AT&T and other vendors, developing plans, processes, etc. to ultimately

bring all camera maintenance in house Continued to standardize our equipment with AT&T wireless, Cradlepoint SIM routers, and

Vicon cameras Installed new cameras at Emerge, outside the parking garage entrance and on Main Street This will be a long term project whose completion will coordinate with available funding and

new installations.

o Continued security awareness training for all City employees. Three sections have been completed that consisted of interactive online videos and simulated phishing attacks. Topics covered include strong passwords, phishing, and mobile security.

• Finance

o Comprehensive Annual Financial Report 2016-2017

Unmodified Opinion Good Financial Condition

o Banking RFPs

Awarded TD Bank – Five Year Contract

o Electric City Utilities Administration Continued Revenue and Expense Analysis

o Property Tax Notices

City/County Notices mailed in October 2017

• General – Communications Program

o Law Enforcement and Community Task Force Planned and facilitated monthly meeting series with 15-20 regular members including pastors,

APD and City officials New Prospect Elementary School visit: Panel discussion with 12 students, pastors and APD

fruitful interaction and relationship building Visit to Westside Community Center, APD training center speaker and speaker from Upstate

Fatherhood coalition Thanksgiving and Christmas community events

o Church Street Heritage Plaza

Implementing NEA Grant Award with Arts Center Partner Storyboxes complete and installed Sculpture complete and installed Public event with speakers, entertainment and food on Nov. 19th, 400+ in attendance Launched Church Street Heritage Plaza website with IT department LISC special learning cohort webinars on neighborhood art, creative placemaking best practices Presentation to national cohort members on project Project featured in national LISC newsletter

o Recreation

Support for Holiday Ice marketing efforts

o Economic Development Wrote and secured MASC Hometown Dev. Grant - $25,000 for limited scope master plan Implementing steps to comply with grant; RFQ in progress

o Michelin Cities

Facilitated City’s participation in Michelin Cities Network first international conference Compiled information and photos on Anderson for international event website Coordinated City and community leader participation

o Division Support

Outreach, press releases and interview preparation Promotion and advertising support Grant writing and strategic planning

o Community Outreach

Sister Cities Board Little Wren Lost book presentation and downtown activities Foothills Writers Guild

city of anderson council agenda january 8, 2018 6:00 pm ...€¦ · comprehensive annual financial...

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