city of alvin, texas council packet.pdfconsider a separation agreement with the city attorney;...

City of Alvin, Texas

Paul Horn, Mayor

Gabe Adame, Mayor Pro-tem, District E Adam Arendell, District B Brad Richards, At Large Position 1 Keith Thompson, District C Chris Sanger, At Large Position 2 Glenn Starkey, District D Scott Reed, District A

ALVIN CITY COUNCIL AGENDA THURSDAY APRIL 20, 2017

7:00 P.M. (Council Chambers)

Alvin City Hall, 216 West Sealy, Alvin, Texas 77511 Persons with disabilities who plan to attend this meeting that will require special services please contact the City Clerk’s Office at 281-388-4255 or [email protected] 48 hours prior to the meeting time. City Hall is wheel chair accessible and a sloped curb entry is available at the east and west entrances to City Hall.

NOTICE is hereby given of a Regular Meeting and Executive Session of the City Council of the City of Alvin, Texas, to be held on Thursday, April 20, 2017 at 7:00 p.m. in the Council Chambers at: City Hall, 216 W. Sealy, Alvin, Texas.

REGULAR MEETING AGENDA

1. CALL TO ORDER

2. INVOCATION AND PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT

4. PRESENTATIONS

A. Presentation of the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for the City’s 2016-17 budget document.

B. Departmental Update – Economic Development/Strategic Projects.

5. CONSENT AGENDA: CONSIDERATION AND POSSIBLE ACTION: An item(s) may be removed from the Consent Agenda for full discussion by the request of a member of Council. Item(s) removed will automatically become the first item up for discussion under Other Business.

A. Approve minutes of the April 6, 2017 City Council regular meeting.

B. Receive and acknowledge receipt of the Fiscal Year 2017 Capital Improvement Projects Report and the Comprehensive Plan Implementation Report.

C. Consider a Memorandum of Understanding (MOU) between the Alvin ISD Police Department and the Alvin Police Department outlining communications and coordination efforts between departments/agencies; and authorize the Mayor to sign.

6. OTHER BUSINESS: Council may approve, discuss, refer, or postpone items under Other Business.

A. Receive and acknowledge receipt of the Financial and Quarterly Investment reports for March, 2017.

B. Consider a Memorandum of Understanding (MOU) with the Brazoria County Conservation and Reclamation District #3 (C&R #3) for the rehabilitation of the

AGENDA - 2 - April 20, 2017

pedestrian bridge located along the Tom Blakeney Jr. Hike and Bike Trail crossing Mustang Bayou.

7. REPORTS FROM CITY MANAGER

A. Review preliminary list of items for next Council meeting.

B. Items of Community Interest.

8. REPORTS FROM COUNCIL MEMBERS Pursuant to S.B. No. 1182, City Council Members may make a report or an announcement about items of community interest during a meeting of the governing body. No action will be taken or discussed.

A. Announcements and Items of Community Interest.

9. EXECUTIVE SESSION

A. SECTION 551.074 of the Government Code: Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint or charge against an officer or employee unless the officer or employee who is the subject of the deliberation or hearing requests a public hearing.

B. SECTION 551.071 - of the Government Code: Consultation between governmental body and its attorney to seek advice of attorney about pending or contemplated litigation or a settlement offer or a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act.

10. RECONVENE TO OPEN SESSION

A. Consider a separation agreement with the City Attorney; and/or

B. Settlement offer pertaining to the City Attorney’s employment agreement.

11. ADJOURNMENT

I hereby certify that a copy of this notice was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website: www.alvin-tx.gov, in compliance with Chapter 551, Texas Government Code on MONDAY, April 17, 2017 at 6:05 P.M. __________________________________

(SEAL) Dixie Roberts, City Clerk

Removal Date:______________________

** All meetings of the City Council are open to the public, except when there is a necessity to meet in Executive Session (closed to the public) under the provisions of Chapter 551, Texas Government Code. The Council reserves the right to convene into executive session on any of the above posted agenda items that qualify for an executive session by publicly announcing the applicable section of the Open Meetings Act, including but not limited to sections 551.071 (litigation and certain consultation with the attorney), 551.072 (acquisition of interest in real property), 551.073 (contract for gift to city), 551.074 (certain personnel deliberations), or 551.087 (qualifying economic development negotiations).

City of Alvin Parks and Recreation Board Meeting Minutes March 7, 2017

Meeting Information

Objective: Regular Monthly Meeting of City of Alvin Parks and Recreation Board

Date: 03/07/2017 Location: CONFERENCE ROOM OF THE PUBLIC SERVICE FACILITY, 1100 W. HIGHWAY 6, ALVIN, TEXAS, 77511

Time: 6:30 PM Meeting Type: Regular Monthly Meeting

Facilitator: Dan Kelinske, Director of Parks and Recreation

Note Taker: Carrie Parker

Attendees: Board Members: Dwight Rhodes, Debra Palin, Terrie Beasley, Kerry Ulm, Carrie Parker Other Attendees: Dan Kelinske, Director of Parks and Recreation.

Agenda Items

1. CALL TO ORDER – meeting called to order at 6:37PM by Chair, Dwight Rhodes. 2. ROLL CALL – see above for attendees 3. APPROVAL OF MINUTES – Approved unanimously

a. February 7, 2017 4. PETITIONS/REQUEST FROM THE PUBLIC - None 5. CHAIRMAN REPORT –

a.After attending the recent City Council Workshop discussing the proposed Disc golf course, Chair has written a letter to the City Council and asks for Parks Board Members’ feedback before presenting to the Council at their next meeting. This letter will address the Parks and Recreation Board’s concerns about the Disc Golf Course.

6. DIRECTOR REPORT

a. Director’s report on 3/12 Council Agenda Items: a. Final Parks CIR received and acknowledged by council b. Disc golf 3/2 workshop, will meet with Chris Vandergriff and set up demonstration courses –

potential locations include NOP/Trail, ACC, Marina Park/County owned property c. Ordinance 17-D Tree preservation passed d. Exclusive use agreement with sunrise rotary for MusicFest

b. Director’s report on 3/16 Council Agenda Items: a. Agreement with Horizon International LLC Senior Center Renovations b. Agreement with Gormly Surveying Inc. to survey and re-plat twelve parks c. Noon Rotary exclusive use agreement for Friday night 4/28 concert d. Modification to the parks and recreation charter 16 ½-30, eliminate section (c ) “In the event a

participation or admission fee is charged by any person for activity using park grounds or facilities, then the user fee applicable thereto shall be ten (10) percent of the gross revenue derived from participation and admission fees, plus the park user fee established by the City Council, if any. The Parks Director shall require the use of consecutively numbered admission

tickets, recording cash registers or other reasonable methods to ensure accurate accounting of receipts and revenues derived from such activities.”

c. Upcoming events a. Depot Market Days 3/18 9am-2pm b. Lifeguard & Swim Lesson Instructor Certification 3/14-3/17

d. Update on park projects/improvements a. Briscoe Park – new water fountain installed on 2/8/17, dispensed 123 bottles of water

a) Programming enrollment for FY2017 i. 1799 total enrollment ii. 1437 general enrollment iii. 362 online enrollment iv. 198 withdraws

7. OLD BUSINESS

a. Review Chapter 3 and 4 of the Parks Master Plan. a. Overall Master Plan

i. Timeline: 1. 4/4 Aaron Tooley will present the overall plan to Parks Board on 4/4 and

obtain Parks and Recreation Board approval 2. 4/6 After Parks and Recreation Board approves, then the plan will be

presented to City Council for review 3. 4/20 City Council will provide open hearing for the plan and provide

approval, if inclined b. Chapter 3 previously reviewed c. Chapter 4 review

i. Review Implementation Priorities ii. Review Goals, Strategies, Actions, and Initiatives.

b. Alvin Noon Rotary Capital Improvement Project Recommendation a. Parks Director had electrician review the electricity availability at the amphitheater site.

Cost will be approximately $6,000 to run electricity to the site. b. Noon Rotary would like a guarantee from the city that there is interest in having this

amenity within 5 years. c. MOTION: Parks and Recreation Board moves to approve the establishment of an

amphitheater within a city park. Amphitheater to be added to the next Capital Improvement Project.

i. Motion presented by Carrie Parker ii. Seconded by Terrie Beasley iii. Passed Unanimously

8. ITEMS OF COMMUNITY INTEREST

a. Raised by Dwight Rhodes : Dog Park users are not consistently picking up the waste left by their dogs. Parks and Recreation Director will request that Community Service Workers police the area

9. ADJOURNMENT – Call to adjourn by Dwight Rhodes at 8:42PM Seconded by Terrie Beasely Approved Unanimously.

Upcoming meetings: Parks and Recreation Board March Meeting – April 4, 2017 6:30PM

o Meet at Public Service Facility

Page 2 of 2

Agenda Commentary

Meeting Date: 4/20/2017

Department: Finance Contact: Junru Roland, Asst. City Manager/CFO Agenda Item: Presentation of the Government Finance Officers Association (GFOA) Distinguished

Budget Presentation Award for the City’s 2016-17 budget document.

Type of Item: ☐Ordinance ☐Resolution ☐Contract/Agreement ☐ Public Hearing ☐ Discussion & Direction

Summary: The Government Finance Officers Association of the United States and Canada presented a Distinguished Budget Presentation Award to the City of Alvin for its annual budget for the fiscal year beginning October 1, 2016. In order to receive this award, a government unit must publish a budget document that meets program criteria, as a policy document, an operations guide, a financial plan and a communications device. This is the City’s 28th year to receive this prestigious award.

Funding Expected: Revenue Expenditure N/A X Budgeted Item: Yes No N/A X

Funding Account: Amount: 1295 Form Required? Yes No

Legal Review Required: N/A X Required Date Completed: Supporting documents attached:

GFOA Letter/Press Release

Recommendation:

Reviewed by Department Head, if applicable ☒ Reviewed by Chief Financial Officer, if applicable ☒ Reviewed by City Attorney, if applicable ☐ Reviewed by City Manager ☒

MINUTES CITY OF ALVIN, TEXAS 216 W. SEALY STREET

CITY COUNCIL REGULAR MEETING

THURSDAY, APRIL 6, 2017 7:00 P.M.

CALL TO ORDER BE IT REMEMBERED that, on the above date, the City Council of the City of Alvin, Texas, met in Regular Session at 7:00 P.M. in the Council Chambers at City Hall, with the following members present: Mayor Paul A. Horn, Mayor Pro-Tem Gabe Adame; Council members: Adam Arendell, Brad Richards, Chris Sanger, Glenn Starkey, and Keith Thompson. Staff members present: Sereniah Breland, City Manager; Junru Roland, Assistant City Manager/CFO; Dixie Roberts, City Clerk; Robert Lee, Police Chief, and Dan Kelinske, Parks & Recreation Director; Michelle Segovia, City Engineer; and Brian Smith, Public Services Director.

INVOCATION AND PLEDGE OF ALLEGIANCE Mike Mayhugh, First United Methodist Church gave the invocation.

Council member Starkey led the Pledge of Allegiance to the American Flag. Council member Thompson led the Pledge to the Texas Flag.

PUBLIC COMMENT There were no public comments. PRESENTATIONS Life Saving Award; Javier Lopez and James Wallette. Brian Smith presented lifesaving awards to Javier Lopez and James Wallette for rendering aid to city resident Michael Evans.

Police Department Promotions. Police Chief Robert Lee announced the following promotions: Tim Hubbard promoted to Captain and pinned by Captain Arendell, and Jake Schauer promoted to Sergeant and pinned by his wife, Kelly Schauer.

Proclamation; Volunteer Appreciation. Mayor Horn proclaimed the month of April as Volunteer Appreciation month.

Volunteer of the Year Recognition. Council member Arendell and Mayor Horn presented Milton Morgan the Volunteer of the Year award for his service to the Parks and Recreation Department. Proclamation; Public Safety Telecommunicators. Mayor Horn presented a proclamation to Alvin Emergency Services Telecommunicators recognizing April 9-15, 2017 as Public Safety Telecommunicators Week.

Proclamation; Safe Digging Month. Mayor Horn presented a proclamation to Brenda Keithley, Center Point Energy Area Manager, proclaiming the month of April as Safe Digging.

CONSENT AGENDA: CONSIDERATION AND POSSIBLE ACTION

MINUTES - 2 - April 6, 2017

A. Approve minutes of the March 9, 2017 City Council workshop meeting. B. Approve minutes of the March 16, 2017 City Council regular meeting. C. Consider authorizing the City Manager to send a letter to the Brazoria County Mosquito Control

District for the continuation of aerial spraying services for the 2017 season. This is an annual request for authorization from the Brazoria County Mosquito Control District for the continuance of aerial spraying over the City of Alvin. The spraying is performed during massive outbreaks of mosquitoes (typically in summer and fall months) by the contracted aerial sprayer. The County will put out notifications through their respective social media accounts and other means available. The flying schedule depends heavily upon the landing rate counts, weather and wind conditions. As a result of the variables listed, the County is unable to give notice of the specific flying time in advance. Aerial spraying has proven to be an effective measure for mosquito control in Brazoria County.

D. Consider Resolution 17-R-09; finding that CenterPoint Energy Resources d/b/a CenterPoint Energy Entex and CenterPoint Energy Texas Gas’ (“CenterPoint” or “Company”) Statement of Intent to Increase Rates filing within the City should be denied; finding that the City’s reasonable rate case expenses shall be reimbursed by the Company; finding that the meeting at which this resolution is passed is open to the public as required by law; requiring notice of this resolution to the company and legal counsel. The City, along with 32 other cities served by CenterPoint Energy Resources d/b/a CenterPoint Energy Entex and CenterPoint Energy Texas Gas (“CenterPoint” or “Company”) is a member of the Gulf Coast Coalition of Cities (“GCCC”). The coalition has been in existence since the early 1990s. GCCC has been the primary public interest advocate before the Railroad Commission, the Courts, and the Legislature on gas utility regulation matters for nearly 30 years, and seeks to protect the interest of the City and CenterPoint customers residing in the City. The City is a gas utility customer of CenterPoint and a regulatory authority with an interest in the rates and charges of CenterPoint. The City retains its rights as a city with original jurisdiction including the right to suspend a rate increase application filed by CenterPoint. On November 16, 2016, CenterPoint Energy Resources d/b/a CenterPoint Energy Entex and CenterPoint Energy Texas Gas (“CenterPoint”) filed a Statement of Intent seeking to increase natural gas rates to all customers residing in its Houston and Texas Coast Divisions. CenterPoint also proposed consolidating the Houston and Texas Coast Divisions into one Texas Gulf Division. In its filing, CenterPoint asserts that it is entitled to a $31 million increase in the Cities, or a 10.4% increase over current adjusted revenues, excluding gas costs. Council previously passed Resolution 16-R-29 which suspended the December 21, 2016, effective date of CenterPoint’s rate increase for the maximum period permitted by law, to allow the City to evaluate the filing, determine whether the filing complies with the law, and if lawful, to determine what further strategy to pursue, including settlement and ultimately to approve reasonable rates. In November, the Gulf Coast Coalition of Cities (GCCC) engaged the services of two consultants, Ms. Connie Cannady and Mr. Karl Nalepa, to review the Company’s filing. The consultants identified numerous unreasonable expenses and proposed significant reductions to the Company’s request. Accordingly, GCCC’s attorney recommends that all GCCC members adopt the Resolution denying the rate change. Once the Resolution is adopted, CenterPoint will have 30 days to appeal the decision to the Railroad Commission where the appeal will be consolidated with CenterPoint’s filing for the environs and those cities that have relinquished their original jurisdiction (i.e. Gas Utility Docket No. 10567) currently pending at the Commission. Under the law, cities with original jurisdiction over this matter have 125 days from the initial filing to take final action on the application. By the agreement of the parties, this deadline was suspended until April 7, 2017. As such, all cities with original jurisdiction will need to adopt the resolution no later than April 7, 2017.

E. Consider bid award for the replacement of two (2) 14-yard dump trucks to Houston Freightliner Inc., in an amount not to exceed $192,838. On February 13, 2017, the City advertised a notice to bidders for the purchase of two 14-yard dump trucks. Those bids were publicly opened on February 28, 2017. All of the bids received met the requirements set forth in the City’s invitation to bid for the dump trucks. Houston Freightliner Inc. was the lowest bidder and showed a savings of $1,000 vs a HGAC contract. The results of the bids received are as follows:


Bidder Bid Proposal

Houston Freightliner Inc. $192,838

Vanguard Truck Center of Houston $218,546

Southwest International Trucks $218,800

Southwest International Trucks $225,920

The acquisition of two new dump trucks was approved and adopted by city council in the FY17 budget. The two new Freightliner dump trucks will replace two International dump trucks (1999 and 2000 models) with comparable features, that have exceeded the 15-year replacement cycle. The current dump trucks will be auctioned in a public sale, once the new trucks arrive. Dump trucks are used in the daily operations of Streets and Drainage to haul spoil to and from various projects.

Council member Sanger asked to remove Item E - Consider bid award for the replacement of two (2) 14-yard dump trucks to Houston Freightliner Inc., in an amount not to exceed $192,838 from the consent agenda.

Council member Adame moved to approve the consent agenda excluding Item E as presented. Seconded by Council member Arendell; motion carried on a vote of 7 Ayes. OTHER BUSINESS: Consider bid award for the replacement of two (2) 14-yard dump trucks to Houston Freightliner Inc., in an amount not to exceed $192,838. This item was removed from the consent agenda by Council member Sanger for discussion. Discussion had. Council member Adame moved to award bid for the replacement of two (2) 14-yard dump trucks to Houston Freightliner Inc., in an amount not to exceed $192,838. Seconded by Council member Starkey; motion carried on a vote of 7 Ayes. Consider a Final Plat of Briscoe Building Complex (1410 S. Gordon St.), being a subdivision of 2.785 acres of land, situated in block “E” of the subdivision of the H.T. & B.R.R. Company Survey, Section 14, Abstract 449, Brazoria County, Texas, and being out of that certain tract described in a deed to Briscoe Building Corporation recorded in volume 631, page 538, deed records of Brazoria County, Texas. On March 1, 2017, the Engineering Department received the final plat of the Briscoe Building Complex for review. The property is located at 1410 S. Gordon St. and is being subdivided to sell vacant lots 2 and 3 for possible future development. This plat complies with all requirements of the City’s Subdivision Ordinance. The Subdivision Ordinance requires that the plat comply with the adopted Thoroughfare Plan which is the reason for the right-of-way dedication across vacant Lot 2. Acquiring right-of-way via donation during the platting and development process saves the City money in the future when roadways are widened and require additional right-of-way. A prime example of acquiring right-of-way during the platting process would be the 120’ wide right-of-way that was donated when the Midtown Park Subdivision was platted, in preparation for the FM 528 extension. The City Planning Commission did not send a recommendation forward regarding this plat since two separate motions that were made, at the meeting on March 21, 2017, ended in a tie (three (3) commission members were absent) and therefore failed. The first motion, made by Commission Member Reed, was to approve the plat without the required right-of-way dedication across Lot 2. The second motion, made by Commission Member Starkey, was to approve the plat as presented. Staff recommends approval. Council member moved to approve a Final Plat of Briscoe Building Complex (1410 S. Gordon St.), being a subdivision of 2.785 acres of land, situated in block “E” of the subdivision of the H.T. & B.R.R. Company Survey, Section 14, Abstract 449, Brazoria County, Texas, and being out of that certain tract described in a deed to Briscoe Building Corporation recorded in volume 631, page 538,


deed records of Brazoria County, Texas. Seconded by Council member Richards; motion carried on a vote of 4 Ayes with Council member’s Sanger and Arendell voting No.

Consider a Master Preliminary Plat of Huntington Place (located in the City of Alvin’s ETJ at the northeast corner of FM 521 and Juliff Manvel Road), being a subdivision of 231.520 acres of land situated in the William Pettus League Survey, Abstract 68, Fort Bend County, Texas, being out of and part of lots 1-9, 39, 40 and 41, Emigration Land Company, a subdivision recorded in volume 618, page 725, deed records of Fort Bend County, Texas and with consideration of a variance to the City’s Code of Ordinances Section 21-110 (b)(4) regarding lot size and Section 21-110 (b)(5) regarding lot width. On March 1, 2017, the Engineering Department received the Master Preliminary Plat of Huntington Place for review. This subdivision is in the City of Alvin’s ETJ at the northeast corner of FM 521 and Juliff-Manvel Road. This Preliminary Plat consists of 940 lots, 31 reserves and 21 blocks. Master Preliminary Plats of Huntington Place were originally approved by the City in 2007 and 2010 but have since expired since they are only valid for a period of five years. Both plats had lots that were a minimum of 50 feet wide and 5,500 square feet in area, meeting the current ordinance. LJA Engineering, Inc., on behalf of the Developer, Woodmere Development Co. has requested two variances to the City Code of Ordinances. The variances being requested are as follows: 1. A variance to Section 21-110(b)(5) which states that all lots within planned unit development subdivisions are

required to have a minimum front lot width of fifty (50) feet. Woodmere Development Co. has requested to be permitted to construct lots with a minimum width of forty-five (45) feet for reasons outlined in the attached letter.

2. A variance to Section 21-110(b)(4) which states that all lots within planned unit development subdivisions are required to have lots with a minimum area of five thousand five hundred (5,500) square feet. Woodmere Development Co. has requested to be permitted to construct lots with a minimum area of five thousand four hundred (5,400) square feet for reasons outlined in the attached letter.

The City Planning Commission voted by a margin of five (5) votes to three (3) votes (three (3) commission members were absent) to deny approval of the plat and the two (2) variance requests, at their meeting on March 21, 2017. The five commission members that voted to deny the plat did not give a reason for their no votes, however from the discussion it was apparent that they were not in favor of the reduced lot sizes and that little attempt was made on the Developer’s part to try and meet the required lot size. Staff recommends denial. This item was removed from consideration by the requestor. No action was taken. REPORTS FROM CITY MANAGER Review preliminary list of items for next Council meeting. Ms. Breland reviewed the preliminary list of items for the next Council meeting.

Items of Community Interest. Mrs. Roberts reviewed items of community interest. REPORTS FROM COUNCIL MEMBERS Announcements and Items of Community Interest. Council member Thompson thanked the City’s volunteers and congratulated police staff on their promotions. Council member Arendell thanked all the City’s volunteers and congratulated Milton Morgan on receiving the Volunteer of the Year award. Council member Richards thanked all the volunteers, city staff and department heads for the work they do.


Council member Sanger thanked all the City’s volunteers and encouraged others to get involved. Council member Adame thanked the city employees for coming to the aid of the Evan’s family and thanked all City volunteers. He also encouraged everyone to attend the Lion’s Club casino night fundraiser on May 5th. Council member Starkey congratulated the police staff on their promotions and thanked all City volunteers. EXECUTIVE SESSION Mayor Horn called for an executive session at 7:41 p.m. in accordance with the following:

SECTION 551.071 - of the Government Code: Consultation between governmental body and its attorney to seek advice of attorney about pending or contemplated litigation or a settlement offer or a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act.

RECONVENE TO OPEN SESSION Mayor Horn reconvened the meeting into open session at 8:46 p.m. ADJOURNMENT Mayor Horn adjourned the meeting at 8:46 p.m.

PASSED and APPROVED this ______ day of ________________, 2017. __________________________ Paul A. Horn, Mayor

ATTEST: ___________________________ Dixie Roberts, City Clerk

Agenda Commentary


Department: Administration Contact: Sereniah Breland, City Manager Agenda Item: Receive and acknowledge receipt of the Fiscal Year 2017 Capital Improvement Projects

Report and the Comprehensive Plan Implementation Report.

Type of Item: ☐Ordinance ☐Resolution ☐Contract/Agreement ☐ Public Hearing ☒ Discussion & Direction

Summary: Staff continues to carry out actions on budgeted projects as defined in the 2017 Capital Improvements Plan (CIP). This report is an update as to the progress of each project year to date. Staff also continues to deliver on implementation and completion of high priority projects defined in the Comprehensive Plan 2035. This report is an update as to work completed year to date.


Funding Account: Amount: 1295 Form Required? Yes No X


2017 CIP Report Update 2017 Comprehensive Plan Implementation Report Update

Recommendation: Move to acknowledge receipt of the Fiscal Year 2017 Capital Improvement Projects

Report and the Comprehensive Plan Implementation Report.

Reviewed by Department Head, if applicable ☐ Reviewed by Chief Financial Officer, if applicable ☐ Reviewed by City Attorney, if applicable ☐ Reviewed by City Manager ☒

Capital Improvement Program

Quarterly Report April 2017

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928B

104

576

115

583B

949F

176B

864

247

538D

WEBB

855C

SPUR864F

393D

138D

755

829

GREENHOUSE

855A712B

129D

414A

712C

BETHANY

879B

143A

LOST RANCH 292

904

SAN LUIS PA

SS

873

133A143B

FULTON

932A

424C

WILDWINN

865

357A

249

795

548

879C

FAIRWAY

141

LARKSPUR

936A

669E

378C

305

850A

159A

305A

DORIS

WHITE

925A

TENTH

813

864A

ESQUIVEL

156A

AVITT

S ACR

ES12

9A

188

SERENITY

393B

870B

669A

966

HERRING

FCR 23

5

378D

936B

296B529

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HAWKINS

CHIG

GER

CREE

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575

TEXA

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410D

HILLCREST

EIGHTH

RIDGEMONT

215A

DORI

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136A

892

ALGOA

FLORA

175A

HASTINGS FIELD583A

MUSTANG

175F

WILSON442A

HOLLIER

WEEPING WILLOW

949H

365B

737A

AVITTS

PLUM

737B

185191

185AMOCO

159

6

145

160

284

185

SAW

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35

149

145

181

2017 CIP Project Location Map

·

Rev. Date: 1/10/2017Engineering Dept.

Map Legend!( 2017 CIP Project Locations

2017 CIP Project Streets

12

12

12

!(

!(

!(

!(

!(!(

!(

!(

!(

!(

!(

10

5

55

8

5

1717

17

12

17

0

W BLUM ST

W SEALY ST

W WILLIS ST

W SIDNOR STS HILL ST

E SIDNOR ST

S GORDON ST

N HILL ST

OLD GALVESTON RD

S HARDIE ST E PARK STMAGNOLIA ST

SHAW ST

N HARDIE ST

E BELL ST

E SEALY ST

N HILL ST

7

See Inset

Inset

11

15

15

10/15/16 10/31/16 11/15/16 11/30/16 12/15/16 12/31/16 1/15/17 1/31/17 2/15/17 2/28/17 3/15/17 3/31/17 4/15/17 4/30/17 5/15/17 5/31/17 6/15/17 6/30/17 7/15/17 7/31/17 8/15/17 8/31/17 9/15/17 9/30/17

Design (Phase II)ConstructionConstruction (Rough Excavation) Design Bid Construction (60 days)Construction (180 days)Project CompleteConstruction Project CompleteConstruction (430 days)Project Not FundedConstruction (90 days) Project CompleteConstruction Project Complete

Design Bid Construction

Construction Project Complete Bid Construction (120 days)Design ConstructionDesign (Geotech.)

15. 2017 Asphalt Pavement Project (Contractor) Design Bid ConstructionConstruction

Program (Brazoria County)

17. 2017 Downtown Sidewalk Project Design Bid Construction18. 2017 Sidewalk Project Design Bid Construction

13. Durant Detention Pond

14. Johnson Street Paving and Sidewalk Project

12. National Oak Park Observation Deck & Gazebo

10. 2016 Street Resurfacing & Road Construction Program (Brazoria County)

11. Wastewater Treatment Plant Optimization Improvements Phase ll

16. 2017 Street Resurfacing & Road Construction Program

9. 2016 Asphalt Pavement Project (Contractor)

7. Dyche Lane Elevated Water Storage Tank

FY 2017 Capital Improvement Program Project Schedule - April 2017

PROJECTS:

8. Quiet Zone

5. 2016 Downtown Sidewalk Project

6. 2016 Concrete Pavement and Drainage Project

1. Thoroughfare Plan Update

2. Automated Water Meters

3. Kost Detention Pond

4. Mustang Road Improvement Project

Revised 4/11/2017

$75,000 $75,000 2015$100,000 $100,000 2016

$200,000 $175,000 $175,000

ESTIMATED ACTUAL FUNDS BUDGETED FISCAL YEAR

DESIGN (Phase I)DESIGN (Phase II)

OTHERTOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:

Project Description:

Project Justification:

Current Status:

Impact on Operating Budget:Estimated Useful Life of Capital Investment:

Project Type:

Thoroughfare Plan Update

PROJECT COST

No

10-15 years (life of the plan before updates are required)

Planning for Infrastructure

Sales Tax Fund

City Engineer

1

This project will study all of the streets and roadways throughout the City of Alvin, and provide an update to the existing thoroughfare plan. Phase I of this two phase project consists of the data collection, public involvement, and GIS based thoroughfare map creation. Phase II will include the preparation of an Implementation Plan with cost estimates, a Capital Improvements Program, and the development of funding options including TIP submittals to HGAC.

Corporate City limits and portions of the Extraterritorial Jurisdiction.

To provide a planning tool that will allow for the future expansion of the City's roadway system as properties are developed and redeveloped.

Klotz Associates is currently working on drafting the Implementation Plan portion of Phase II. It is anticipated that all portions of Phase II will be complete by March 15, 2018.

Streets

Revised 4/11/2017

$2,600,000 $2,690,588 $2,690,588 2015

$2,600,000 $2,690,588 $2,690,588


DESIGNCONSTRUCTION

OTHERTOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:

Automated Water Meters

PROJECT COST

Yes

20-25 years

Maintain Infrastructure

2015 Certificate of Obligation Bond Funds

Director of Public Services

2

This project will replace all of the existing water meters in the City of Alvin with new automated meters that will improve accuracy and efficiency of readings.

All City water customers.

The new meters will greatly improve accuracy and efficiency of readings.

Under Construction, still working on the replacement of commercial meters. All residential meters have been replaced.

Water

Revised 4/11/2017

$237,681 $300,000 2015$1,499,886 $200,000 2017

$1,499,886 $500,000


DESIGNCONSTRUCTION

OTHERTOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:

Kost Detention Pond

PROJECT COST

Yes

30+ years


Sales Tax Fund

City Engineer

3

This project includes the design and construction of a storm water detention pond on City owned property along Kost Road (15 acres). This is the first of several drainage improvement projects that were recommended in the M-1 Ditch Watershed Study that was completed in January 2011 by Dannenbaum Engineering.

Fifteen acre City owned property at the northwest corner of the Kost Road and W. South Street intersection. Project location identified as number 3 on the CIP project location map.

To improve drainage in the M-1 Ditch Watershed by providing detention storage.

Dannenbaum Engineering is currently compiling the bid package for the final grading, as well as, construction of the concrete weir, back slope drains, and pilot channels. This portion of the project will be bid in May 2017.

Drainage

Revised 4/11/2017

$1,500,000 $1,102,780.46 $700,000/$500,000 2016/2017

$1,500,000 $1,102,780.46 $1,200,000OTHER

The Contractor is currently overlaying the asphalt transitions at the Bypass 35 and Gordon Street intersections and installing traffic markings and signage. Project to be substantially complete in mid-April 2017.

FISCAL YEAR

TOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:

DESIGNCONSTRUCTION

Streets

FUNDS BUDGETEDACTUALESTIMATED

Mustang Road Improvement Project

PROJECT COST

No

20-25 years


Sales Tax Fund

City Engineer

4

This project includes the removal and replacement of concrete pavement, curb, driveways, and sidewalks as well as storm pipes, inlets and manholes along the existing alignment. The existing Mustang Road intersection with S. Gordon Street shall be permanently closed and relocated 650' south on the property acquired by the City of Alvin in 1999.

Mustang Road from S. Gordon Street to By-Pass 35. Project location identified as number 4 on the CIP project location map.

To improve the existing aged infrastructure and reduce traffic congestion.

Revised 4/11/2017

$100,000 $116,466 $100,000 2015 & 2016

$100,000 $116,466 $100,000

Project Location:

ACTUAL FUNDS BUDGETED

2016 Downtown Sidewalk Project

PROJECT COST

No

20-25 years


Sales Tax Fund

City Engineer

5

This project is a continuation of a multiphase project to provide adequate pedestrian access throughout historic downtown Alvin. Brick paver sidewalks will be installed in compliance with Americans with Disabilities Act (ADA) requirements and shall match the existing brick paver sidewalks in the area.

To provide adequate pedestrian access, and add decorative sidewalks to the downtown area.

Project complete.

Sidewalks

Project locations identified as number 5 on the CIP project location map. Hood St. (west side, between Willis and Sealy), Gordon St. (west side, between Sealy and Sidnor), Willis St. (south side, between Hood and Hardie), Sealy St. (south side, between Hood and Hardie).

FISCAL YEAR

OTHERTOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:



Current Status:

Impact to Operating Budget:Estimated Useful Life of Capital Investment:

Project Type:

DESIGNCONSTRUCTION

ESTIMATED

Revised 4/11/2017

$250,000 $192,462 $250,000 2016

$250,000 $192,462 $250,000


DESIGNCONSTRUCTION

OTHERTOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:

2016 Concrete Pavement and Drainage Project

PROJECT COST

No

20-25 years


Sales Tax Fund

City Engineer

6

This project includes the removal and replacement of concrete pavement and curbs and the installation of storm pipes, manholes, and inlets.

Fairview Drive (Between Kost Rd and Fairview Circle) and Palm Circle. Project locations identified as number 6 on the CIP project location map.

This project will replace the broken and uneven pavement and upgrade the storm system to allow for proper drainage.

Project complete.

Streets

Revised 4/11/2017

$300,000 $300,000 $300,000 2015$1,750,000 $1,888,950 $1,750,000 2015 & 2016

$2,050,000 $2,188,950 $2,050,000

Dyche Lane Elevated Water Storage Tank

PROJECT COST

No

20-25 years


Impact Fees

City Engineer

7

This project involves the design and construction of a new 500,000 gallon water storage tank. The new composite tank will replace the existing metal tank that will be demolished as a part of this project.

Existing elevated water storage tank site on Dyche Lane. Project location identified as number 7 on the CIP project location map.

The tank will provide adequate water pressure and supply to a large part of the City.

Landmark Structures' subcontractor, Gulf States, is currently preparing the exterior of the tank for painting.

Water

CONSTRUCTIONOTHERTOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:


DESIGN

Revised 4/11/2017

$100,000 $70,285$222,460 $848,159 $410,000 2015

$322,460 $918,444 $410,000

Street/Other

OTHER

ESTIMATED ACTUAL

Quiet Zone

PROJECT COST

Yes

20-25 years

Enhance Quality of Life

Sales Tax Fund

City Engineer

8

This project involves the design, approval, and construction of a railroad quiet zone comprised of the railroad crossings at Tovrea Road, Gordon Street, Second Street, and County Road 149. The project would also close the crossing at Avenue E 1/2.

Project locations identified as number 8 on the CIP project location map. Railroad crossings at Gordon Street, Tovrea Road, Second Street, Avenue E 1/2, and County Road 149.

To create a more peaceful and visitor friendly downtown area by establishing a railroad quiet zone at City wide railroad crossings to stop the noise of the train horn.

BNSF completed the signalization upgrades at the Gordon Street Crossing in February 2017. At the budget workshop on February 9, 2017 the City Council voted not to fund the Quiet Zone Project in fiscal year 2018.

FUNDS BUDGETED FISCAL YEAR

TOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:

DESIGNCONSTRUCTION

Revised 4/11/2017

$800,000 $782,716 $800,000 2016

$800,000 $782,716 $800,000

Streets

OTHER

ESTIMATED ACTUAL

2016 Asphalt Pavement Project (Contractor)

PROJECT COST

No

10-15 years


Sales Tax Fund

City Engineer

9

This project involves the rehabilitation of various asphalt streets within the City of Alvin. The project includes the reclamation, stabilization, and overlay of asphalt streets. The project locations were determined based on recommendations from the 2014 Asphalt Pavement Assessment by JET Consulting.

Project locations identified as number 9 on the CIP project location map. Callaway Dr. (Adoue St. to South St.), W. Dumble St. (Callaway Dr. to Kost Rd.), Fairview Dr. (end of concrete to Second St.), Grace St. (Westfield St. to South St.), Meadowlark Lane (Rowan Burton Rd. to end), Mary St. (Grace St. to W. South St.), Oak Park Dr. (S. Gordon St. to Elm St.), S. Lee St. (W. South St. to end).

To improve existing infrastructure.

Project Complete.


TOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:

DESIGNCONSTRUCTION

Revised 4/11/2017

$300,000 $300,000 2016

$300,000 $300,000

CONSTRUCTION

Project complete.


TOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:

DESIGN

Streets

OTHER

ESTIMATED ACTUAL

2016 Street Resurfacing and Road Construction Program (Brazoria County)

PROJECT COST

No

10-15 years


Sales Tax Fund


10

This project involves the rehabilitation of various asphalt streets within the city. An interlocal agreement with Brazoria County is approved each fiscal year in order to accomplish these street improvements. Brazoria County provides the labor and equipment needed for the rehab and overlay of the streets. The City of Alvin will pay for material costs established under the contract with Brazoria County.

Project locations identified as number 10 on the CIP project location map. Ave. E 1/2 (N. Second to Hwy. 6), Betsy Ross St. (Second St. to west end), Blackstone St. (S. Hill to S. Hood), Coke Ln. (S. Hood to S. Hill), Fairway Dr. (South St. to Bypass 35), Hillje St. (S. Hill to S. Hood), McLemore Dr., Meyer St. (Mustang to east end), S. Shirley St. (Old Galv. to Hwy. 6), S. Third St. (Adoue to Sealy), W. Duncan St. (S. Hood to S. Hill), W. George St. (S. Hood to S. Gordon).

Rehabilitation and upgrade of asphalt streets throughout the city.

Revised 4/11/2017

$766,500 2016

$7,540,000 $7,540,000

Wastewater Treatment Plant Optimization Improvements Phase II

PROJECT COST

No

20-25 years


2015 Certificate of Obligation Bond Funds

City Engineer/Public Services Director

11

Phase II of this project includes installation of a non-potable water system, belt press, rehabilitation of the aeration system, and rehabilitation of the digester tank as well as upgrades to the laboratory.

Wastewater Treatment Plant. Project location identified as number 11 on the CIP project location map.

Upgrade the WWTP to meet state and federal regulations.

Ardurra Group is currently reviewing the electrical portion of the final plan set to eliminate currently unused components in the existing electrical building.

Sewer

CONSTRUCTIONOTHERTOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:


DESIGN

Revised 4/11/2017

GRANT FUNDS RECEIVED ACTUAL

$215,000 $178,472

$215,000 $178,472

National Oak Park Observation Deck and Gazebo

PROJECT COST

Yes

20-25 years


Brazoria County Grant

Parks Director

12

This project will serve to provide a wetlands educational experience to all visitors. Construction will include an observation deck to view the flora and fauna of Mustang Bayou and an outdoor classroom gazebo. Interperative signage identifying the local plants and animals will also be provided.

National Oak Park. Project location identified as number 12 on the CIP project location map.

To provide an educational experience to all park visitors. This project will be funded by Brazoria County.

Project complete.

Parks

DESIGNCONSTRUCTION

OTHERTOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:

Revised 4/11/2017

$107,000 $122,593 $122,593 2016$677,000

$784,000 $122,593

CONSTRUCTION

Drainage


TOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:




Project Type:

Current Status:

DESIGN

On February 2, 2017 City Council approved a change order for Dannenbaum Engineering to split the construction plans into two separate plan sets, one for rough excavation and one for the final grading and concrete work. A Memorandum of Understanding was also approved with C & R #3 so that they may perform the rough excavation of the pond. Currently Dannenbaum Engineering is working on the 90% design plan set for the rough excavation to be submitted in late April 2017.

OTHER

ESTIMATED ACTUAL

Durant Detention Pond

PROJECT COST

Yes

30+ years


Sales Tax Fund

City Engineer

13

This project includes the design and construction of a storm water detention pond on City owned property along Durant Street (5 acres). This is the second of several drainage improvement projects that were recommended in the M-1 Ditch Watershed Study that was completed in January 2011 by Dannenbaum Engineering.

Five acre City owned property at the northwest corner of the W. South Street and Durant Street intersection. Project location identified as number 13 on the CIP project location map.

To improve drainage in the M-1 Ditch Watershed by providing detention storage for future storm sewer improvement projects along Durant Street, Moller Road, and Stadium Drive.

Revised 4/11/2017

TBD $200,000 2017TBD

$30,000 $28,700 $30,000 2016$30,000 $230,000

Streets

GEO. STUDY

ESTIMATED ACTUAL

Johnson Street Paving and Sidewalk Project

PROJECT COST

No

20-25 years


Sales Tax Fund

City Engineer

14

This project involves the widening and improvement of paving along Johnson Street from South Street to FM 1462. The project includes the construction of a concrete sidewalk from South Street to Pearson Rd. A geotechnical study shall be performed to investigate the slope stability of the M-1 drainage ditch along the west side of the roadway and to make paving design recommendations.

South Johnson Street from South Street to FM 1462. Project location identified as number 14 on the CIP project location map.

This project will make improvements and upgrades to Johnson Street.



Current Status:


Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:

Project Type:

CONSTRUCTION

Tolunay-Wong is currently working on the geotechnical study and design recommendations. The final report is to be submitted in April 2017. The project design is proposed to occur in FY 2017 and construction in FY 2018.


TOTAL:

DESIGN

Revised 4/11/2017

$800,000 $800,000 2017

$800,000 $800,000

CONSTRUCTION

Terracon Associates is currently performing the geotechnical study and will make pavement and subgrade design recommendations in mid May 2017.


TOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:



Current Status:


Project Type:

DESIGN

Streets

OTHER

ESTIMATED ACTUAL

2017 Asphalt Pavement Project (Contractor)

PROJECT COST

No

10-15 years


Sales Tax Fund

City Engineer

15

This project involves the rehabilitation of various asphalt streets within the City of Alvin. The project includes the reclamation, stabilization, and overlay of asphalt streets. The project locations will be determined based on recommendations from the 2014 Asphalt Pavement Assessment by JET Consulting.

Project locations: Cedar Lane (S. Gordon St. to Mustang Rd.), Dumble St. (Callaway Dr. to Davis Bend Rd.), Jack St. (Adoue St. to Robinson Dr.), Ormsby St. (Old Galveston Rd. to Hwy. 6), Owen St. (Callaway Dr. to Davis Bend Rd.), Paul St. (N. Gordon St. to the Railroad track), S. Fourth St. (Sealy St. to Adoue St.), and Stadium Dr. (Callaway to Davis Bend Rd.).

To improve existing infrastructure.

Revised 4/11/2017

$300,000 $300,000 2017

$300,000 $300,000

Streets

OTHER

ESTIMATED ACTUAL

2017 Street Resurfacing and Road Construction Program (Brazoria County)

PROJECT COST

No

10-15 years


Sales Tax Fund


16

This project involves the rehabilitation of various asphalt streets within the city. An interlocal agreement with Brazoria County is approved each fiscal year in order to accomplish these street improvements. Brazoria County provides the labor and equipment needed for the rehab and overlay of the streets. The City of Alvin will pay for material costs established under the contract with Brazoria County.

Project locations to be determined.

Rehabilitation and upgrade of asphalt streets throughout the city.



Current Status:


Project Number:

Strategic Plan:

Funding:

Assigned:

Project Location:

Project Type:

CONSTRUCTION

Staff is evaluating streets to be considered for rehabilitation.


TOTAL:

DESIGN

Revised 4/11/2017

$150,000 $150,000 2017

$150,000 $100,000


DESIGNCONSTRUCTION

OTHERTOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:



Current Status:


Project Type:

2017 Downtown Sidewalk Project

PROJECT COST

No

20-25 years


Sales Tax Fund

City Engineer

17

This project is a continuation of a multiphase project to provide adequate pedestrian access throughout historic downtown Alvin. Brick paver sidewalks will be installed in compliance with Americans with Disabilities Act (ADA) requirements and shall match the existing brick paver sidewalks in the area.

To provide adequate pedestrian access, and add decorative sidewalks to the downtown area.

Staff has started design work and a permit application has been submitted to TXDOT for the sidewalk along Gordon Street.

Sidewalks

Project locations identified as number 17 on the CIP project location map. Gordon St. (west side, in front of Kibbe Realty), Willis St. (north side, between Gordon and Hardie), Sealy St. (south side, between Gordon and Hardie), and Hardie St. (east side, mid block to Sealy).

Project Location:

Revised 4/11/2017

$175,000 $175,000 2017

$175,000 $175,000


DESIGNCONSTRUCTION

OTHERTOTAL:

Project Number:

Strategic Plan:

Funding:

Assigned:



Current Status:


Project Type:

2017 Sidewalk Project

PROJECT COST

No

20-25 years


Sales Tax Fund

City Engineer

18

This project is intended to provide adequate pedestrian access throughout downtown Alvin where pedestrians are frequently observed. Concrete sidewalks will be installed in compliance with Americans with Disabilities Act (ADA) requirements.

To provide adequate pedestrian access, and add sidewalks to the downtown area as proposed in the Comprehensive Plan.

Staff has begun the design of the project.

Sidewalks

Project locations identified as number 18 on the CIP project location map. Willis St. (south side, between Second St. and Hood St.), Second St. (west side, between Sealy St. and the Mustang Bayou Bridge), and E. House St. (south side, between Hasse Elementary and La Quinta Inn).

Project Location:

FY17 COMPREHENSIVE PLAN PROJECT WORKSHEET OVERVIEW April 10, 2017

PARKS STANDARD

Project Scope To develop a manual that outlines equipment, branding and design requirements throughout the park

Background/Community Value

By developing a park standards manual that outlines equipment standards (types and finishes), branding guidelines, and design requirements, the Alvin park system will maintain a consistent level of quality, maintenance, and desirable aesthetic appeal. This will help sustain and improve the quality, condition and attractive appearance of public areas and facilities within our community

Team Leader and Members

Dan Kelinske, Parks & Rec. Dir., Team Leader; Carlos Tavira, Park Operations Manager; Michelle Nesrsta, Recreation Manager; Dwight Rhodes, Chairperson Parks and Recreation board;

Quarterly Updates

1St Qtr. due by 9/29/2016

2nd Qtr. due by 12/29/2016

3rd Qtr. Due by 03/30/2017

4th Qtr. due by 06/29/2017

Continue to assist Kendig Keast Collaborative in gathering and investigating information and provide final draft in December 2016 for approval.

Awaiting draft from consultant, Kendig Keast Collaborative. Project team meeting before January 20th to review

Parks Board received, reviewed and approved the final draft. Now going to City Council on May 4, 2017

TREE ORDINANCE

Project Scope To Develop an ordinance in an effort to preserve and protection for arbor beautification.


The efforts of Keep Alvin Beautiful, the Land Use Corridor Ordinance and the Comprehensive Plan have resulted in the desire for an ordinance that celebrates history, beautifies our community and enhances property value. Healthy trees reduce air and noise pollution, provide energy-saving shade and cooling, furnish habitat for wildlife, enhance aesthetics and property values, and are an important contributor to community image, pride, and quality of life.


Dan Kelinske, Parks & Rec. Dir., Team Leader; Brian Smith, Public Service Director; Michelle Segovia, City Engineer; Adam Burkey, KAB Rep.

Quarterly Updates


2nd Qtr. due by 12/29/2016

3rd Qtr. Due by 03/30/2017

4th Qtr. due by 06/29/2017

Team has finalized a draft preparation for City Council consideration and approval by December 2016.

Based on input from CPC, a revision was completed and will be presented to CPC on January 17th for recommendation.

CPC reviewed and approved recommendation to City Council. Council considered and adopted Ordinance No. 17-D

COMPLETE

2

PARKS ANNUAL OPERATION AND MAINTENANCE PLAN

Project Scope Develop an annual operation and maintenance plan for Alvin’s parks system, including provisions for regular physical condition assessments of grounds and facilities, equipment safety inspections, maintenance scheduling and personal tracking and funding and resource assessment.


Items 9 and 14 from the 2035 Comp Plan help create standardized criteria of maintenance and improvements of parks to enhance neighborhood viability. To illustrate, “item 9” encourages staff to focus on park and recreation improvements as a means for elevating neighborhood viability. Also, “item 14” directs staff to develop a park standards manual that outlines equipment standards (types and finishes), branding guidelines, and design requirements so that the Alvin park system maintains a consistent level of quality, maintenance and aesthetic appeal. By developing a park standards manual that outlines equipment standards (types and finishes), branding guidelines, and design requirements, the Alvin park system will maintain a consistent level of quality, maintenance, and desirable aesthetic appeal. This will help sustain and improve the quality, condition and attractive appearance of public areas and facilities within our community.


Dan Kelinske, Parks & Rec. Dir., Team Leader; Carlos Tavira, Park Operations Manager; Michelle Nesrsta, Recreation Manager; Dwight Rhodes, Chairperson Parks and Recreation board.

Quarterly Updates


2nd Qtr. due by 12/29/2016

3rd Qtr. Due by 03/30/2017

4th Qtr. due by 06/29/2017

Host team meeting in December, once Park Standards Manual is completed to begin information gathering, establish processes and overall plan outline.

Awaiting initial draft of standards manual. Will host initial meeting by January 25th utilizing draft Park Standards Manual as a guide.

Now that final draft of Parks Standard Manual is complete, will now host initial meeting June 2017

WALKABILITY

Project Scope Improve the walkability of neighborhoods with the installation of sidewalks concurrent with all new development and rehabilitation or construction of construction of new sidewalks in the older neighborhoods, particularly adjacent to schools and parks. Sidewalks at the following locations are currently being designed: Willis St. (north side between Gordon and Hardie), Gordon St. (west side in front of Kibbe Realty), Sealy St. (south side between Gordon and Hardie), Hardie St. (east side mid-block to Sealy), Willis St. (south side between Second and Hood), Second St. (west side between Sealy and the Mustang Bayou Bridge), and E. House St. (south side between Hasse Elementary and La Quinta Inn).


Provide safe areas to walk in and around the older sections of town where pedestrians are frequently observed.


Michelle Segovia, City Engineer, Team Leader; Brian Smith, Public Services Director

Quarterly 1St Qtr. due by 9/29/2016

2nd Qtr. due by 12/29/2016

3rd Qtr. Due by 03/30/2017

4th Qtr. due by 06/29/2017

3

Updates Project Areas currently being surveyed to identify right-of-way.

Survey work Survey work to continue through mid-April and begin design.

THOROUGHFARE PLAN PHASE II

Project Scope Klotz Associates in conjunction with City Staff is currently working on Phase II of this two phase Thoroughfare Plan Update which includes the preparation of an Implementation Plan with cost estimates, a Capital Improvements Program (CIP), and the development of funding options including Transportation Improvement Program (TIP) submittals to the Houston Galveston Area Council (HGAC) and is scheduled to be complete March 15, 2018.


The Thoroughfare Plan Update was identified as a near term (less than two years) project in the 2035 Comprehensive Plan. The Thoroughfare Plan benefits the community by establishing a plan for future roadway projects that will increase mobility and ease traffic congestion as the City continues to grow


Michelle Segovia, City Engineer, Team Leader; David Balmos, Project Manager Klotz Associates; Brian Smith, Public Services Director

Quarterly Updates


2nd Qtr. due by 12/29/2016

3rd Qtr. Due by 03/30/2017

4th Qtr. due by 06/29/2017

David Balmos to submit draft of the Implementation Plan by 12/31/2016.

Draft Implementation Plan submitted. Now working on cost estimates and prioritization to be submitted as part of a manageable Capital Improvements Program (CIP)

A prioritized list of projects is to be submitted by the end of April 2017.

DOWNTOWN IMPROVEMENTS

Project Scope Create a distinct identity of Downtown, including forming an identifiable edge to the district with monuments and gateway treatments at the entries from each direction (particularly along Business 35 at the northern and southern entries and Sealy street from the west and House street for the east), along with unifying design elements, such as unique signage and banners, landscaping decorative lighting, street and sidewalk/crosswalk patterns and other unique urban design treatments.


Through citizen’s input and initial analysis of downtown Alvin, a framework from which to envision a revitalization has been established. The analysis provided an objective view of the study area from varying scales. Both strength and weaknesses were revealed. The Downtown Improvement Task Force’s feedback helped bring us closer to discovering Downtown Alvin’s full potential.


Larry Buehler, Economic Development Dir, Team Leader; Julie Siggers, Convention Visitor Bureau

Quarterly 1St Qtr. due by 9/29/2016

2nd Qtr. due by 12/29/2016

3rd Qtr. Due by 03/30/2017

4th Qtr. due by 06/29/2017

4

Updates Vision and Next Steps were presented to City Council. Currently reviewing current task force and seeking potential new members and identifying projects.

Henry Dillman, Kathy Hermann, Paul Stanton on board, seeking other new members. New EDC Employee started January 3rd, brought up to speed. Staff reviewing the Texas Main Street Program, the Texas Downtown Association, and H-GAC resources to discuss with the group.

LED lights on top of buildings in design and implementation. Engineering designing 5 new decorative street lights. 2nd Annual Art Walk on May 6th 2 locations selected for temporary bump-outs. Downtown grant program launched.

DANGEROUS BUILDING ORDINANCE

Project Scope Update of the Dangerous Building Ordinance to streamline the process for addressing unsafe or dilapidated structures


This update to the Dangerous Building Ordinance was identified as the #1 item on the 2035 Comprehensive Plan.


Kacey Roman, Code Compliance Supervisor; Mike Collins, Building Official

Quarterly Updates


2nd Qtr. due by 12/29/2016

3rd Qtr. Due by 03/30/2017

4th Qtr. due by 06/29/2017

Ordinance recommendation on hold per legal opinion and current litigation in another Texas. City.

Awaiting response from outside legal source to finalize draft ordinance.

Ordinance No. 17-E approved and adopted by Council on 02/16/2017.

COMPLETE

Agenda Commentary


Department: Police Contact: Chief Robert E Lee Agenda Item: Consider a Memorandum of Understanding (MOU) between the Alvin ISD Police

Department and the Alvin Police Department outlining communications and coordination efforts between departments/agencies; and authorize the Mayor to sign.

Type of Item: ☐Ordinance ☐Resolution ☒Contract/Agreement ☐ Public Hearing ☐ Discussion & Direction

Summary: The Education Code section 38.081g requires that “a school district police department and the law enforcement agencies with which it has overlapping jurisdiction shall enter into a memorandum of understanding that outlines reasonable communications and coordination efforts between departments and the agencies.” In order to maintain compliance with the Education Code Alvin ISD Police Department has drafted the attached memorandum of understanding (MOU). This MOU contains updated language and replaces one completed several years ago. The MOU outlines communication, coordination and mutual assistance between Alvin ISD Police Department and Alvin Police Department. The MOU does not outline any responsibility or duty for Alvin Police Department that would not be a normal part of function of Alvin Police Department in the performance of day-to-day operations.



Legal Review Required: N/A Required X Date Completed: Supporting documents attached:

Memorandum of Understanding AISDPD-APD

Recommendation: Staff recommends approval of the Memorandum of Understanding between the Alvin

ISD Police Department and the Alvin Police Department outlining communications and coordination efforts between departments/agencies; and authorize the Mayor to sign.

Reviewed by Department Head, if applicable ☒ Reviewed by Chief Financial Officer, if applicable ☐

Reviewed by City Attorney, if applicable ☐ Reviewed by City Manager ☒

MOU-AISD & PPD 1

MEMORANDUM OF UNDERSTANING Between

Alvin Independent School District Police Department And

City of Alvin Police Department

This Memorandum of Understanding (MOU) is being executed by the Alvin Independent School District (ISD) Police Department and the City of Alvin Police Department pursuant to provisions of the Texas Education Code, 37.081(g). Said provision requires that "a school district police department and the law enforcement agencies with which it has overlapping jurisdiction shall enter into a memorandum of understanding that outlines reasonable communications and coordination efforts between the departments and the agencies." The herein‐named departments agree to the terms and provisions of this MOU throughout the duration of the agreement and further agree to work in partnership for the protection, safety and security of its schools, students, faculty, staff and citizens.

PURPOSE: The purpose of this MOU is to set out a common understanding of the practices and procedures that the Alvin ISD Police Department and law enforcement agencies with overlapping jurisdictions (Agencies/Departments) will follow in providing police services to the citizens and inhabitants of their respective and overlapping jurisdictions. This MOU is not a contract, but is an agreement to establish a spirit of cooperation between the Alvin ISD Police Department and the Alvin Police Department. It is a continuing effort to provide a more efficient delivery of law enforcement services to the schools, citizens and inhabitants of the district and communities of Alvin ISD. These guidelines are established to better serve and protect the common interest of the public school system and the school community at‐large from crime and the threat of crime and violence.

MISSION: WHEREAS, the growth and complexity of crime and violence knows no boundaries: criminal conduct, organized gang activity, youth violence, the threat of terrorism, and other criminal activity are not limited to specific jurisdictions; and WHEREAS, the chief law enforcement administrators for the Alvin ISD Police Department and Alvin Police Department have agreed to enter into this MOU for the purpose of enforcing traffic and criminal laws, deterrence and prevention of crime, as well as the efficient management of crime reporting, investigation of criminal offenses and utilization of resources. We jointly resolve that cooperation between departments serves to eliminate duplication of services and the waste of public resources, results in the improved accumulation of crime data, a more proactive response strategy and ultimately in the reduction of crime within the jurisdictions served.

AGREEMENT TERMS:

I. Mutual Assistance The parties hereto recognize the vulnerability of the people, communities and schools located within respective jurisdictions and the Alvin Independent School District to damage, injury, and loss of life and property resulting from criminal acts, natural or man‐made catastrophes, riots, or hostile military or paramilitary actions; and

The full effective utilization of the resources available to the police departments with overlapping jurisdiction for the City of Alvin and the Alvin Independent School District may be necessary for the prompt and efficient rescue, care and treatment of persons victimized or threatened by crime or disaster, and the law enforcement agencies agree to provide mutual assistance consistent with mutual aid plans developed by the chief law enforcement officials of the hereto signed MOU.

MOU-AISD & PPD 2

II. Motor Vehicular Crashes The Alvin ISD Police Department refrains from the investigation of traffic accidents on public roadways. Notwithstanding, the Alvin ISD Police Department may investigate motor vehicular crashes that occur wholly on school property during school hours or hours of department operation. Agencies with primary jurisdiction shall investigate all motor vehicle accidents occurring on public roadways, or which have originated on public roadways. The Alvin ISD Police Department will provide assistance as necessary for accidents occurring near a school or involving a school district owned vehicle.

III. Traffic Enforcement

The Alvin ISD Police Department will normally limit their traffic enforcement efforts to public roadways adjacent to or near school properties, areas within a designated school zone, and traffic enforcement related to school sponsored events at campuses or facilities owned, leased, used by, or under the jurisdiction of Alvin ISD. The Alvin ISD Police Department may address traffic violations on any public roadway where a school district officer observes a violation that endangers others. The Alvin ISD Police Department may notify the dispatcher of the agency with overlapping jurisdiction of traffic stops within their jurisdiction when the stop occurs after the normal hours of operation for the Alvin ISD Police Department telecommunications operators. The Alvin ISD Police Department may be called upon to assist other agencies with traffic when appropriate or needed to supplement agencies of overlapping jurisdiction.

IV. Parking Violations

The Alvin ISD Police Department may enforce all parking regulations on public roadways adjacent to school properties during school hours and school sponsored events. The Alvin ISD Police Department may opt to use and issue Alvin ISD administrative citations or municipal parking citations provided by the agency with primary jurisdiction or the Municipal Court for the city where the violations occurs off campus, or on public roadways, or when violations involve fire lanes and handicapped parking zones.

Complaints related to school parking received by agencies with overlapping jurisdiction may be forwarded to the Alvin ISD Police Department during routine school hours or times of normal operation for the Alvin ISD Police Department. Complaints and violations observed beyond school hours and aside from times covering school functions will be handled by the law enforcement agency with primary jurisdiction.

V. 9‐1‐1 Emergency Calls The Alvin ISD Police Department employs telecommunications operators only during a portion of a school day and is not a 911 emergency dispatch center (Public Safety Answering Point). Critical emergencies and life threatening calls originating from any Alvin ISD school campus to a 911 dispatcher shall be dispatched as appropriate by the receiving agency. Said agency will provide radio notification to Alvin ISD Police Dispatch or the officer on duty. Only non‐emergency callers may be redirected to call the Alvin ISD Police Department by phone to a secondary number. It should be noted that the Alvin ISD Police Department contracts with the Manvel Police Department to answer telephone calls for service after hours. The Manvel Police Department is provided with on‐duty and on‐call information for the Alvin ISD Police Department.

VI. After Hour Alarm Calls The Alvin Independent School District operates schools situated within the City of Alvin equipped with intrusion/burglar alarm systems for the protection of school assets and taxpayer investments. The cooperation of agencies with overlapping jurisdiction to respond, protect, and back responding officers is essential to the prevention of property crimes and apprehension of perpetrators of property crimes.

MOU-AISD & PPD 3

A. Whereas, Alvin ISD contracts with alarm monitoring services; the initial report of an after‐hours intrusion alarm for school district properties may be made to the law enforcement agency of primary jurisdiction, via telephone communication from an alarm company monitoring service.

B. In most situations, an initial call from the alarm monitoring service will go directly to Alvin ISD for burglary and intrusion. A secondary call may be made to the law enforcement agency with primary jurisdiction. Alvin ISD PD shall respond during normal hours of operation or when there is an Alvin ISD police officer on duty. Notwithstanding, agencies with overlapping jurisdiction where Alvin ISD has schools or other facilities located are expected to respond and provide appropriate assistance to detect intrusion and/or apprehend burglary suspects and/or intruders. If an incident occurs when no Alvin ISD officer is on duty and the initial response by the agency with overlapping jurisdiction results in an arrest, reason to believe entry was made, evidence that criminal mischief has occurred or a need arises to enter a school building; the Alvin ISD officer on‐call officer shall respond and be responsible for appropriate actions which may include booking of prisoners and completing all necessary reports. The Alvin ISD Police Department shall be responsible for notifying the Superintendent of Schools and any other school district personnel as necessary. False alarms initiated by school employees due to failure to follow procedures or malfunctions shall be reported to the AISD Police Department who shall be accountable for notifying the Superintendent or his designee for appropriate administrative actions.

C. Alvin ISD authorizes agencies with overlapping jurisdiction the authority to arrest for trespassing any person

found on school district property under suspicious circumstances without confirmable authorization to be on the property of a district owned facility.

D. Nothing in this agreement prevents any law enforcement agency from making any arrest on school property independent of the AISD Police Department. In such incidents, arresting agency shall endeavor to give notification to Alvin ISD in accordance with section 15.27 of the Texas Code of Criminal Procedure.

E. The Alvin ISD officer on duty or on call may be notified by the alarm monitoring service. The agency receiving

the call may alert the on‐duty officer via radio communication or telephone. Alvin ISD officers responding to alarms where intruders are believed to be in a building shall notify the dispatcher of the agency with overlapping jurisdiction by radio or telephone of the alarm location, and any other pertinent information regarding the alarm call. Alvin ISD may provide all departments with overlapping jurisdiction an on‐call officer's list, including the officer's name and contact telephone numbers.

VII. Notification of Arrest Agencies with overlapping jurisdiction shall make notification to the Alvin ISD pursuant to section 15.27 of the Texas Code of Criminal Procedures. Upon request, the arresting agency will provide a copy of the offense report to the Alvin ISD Police Department.

VIII. Complaints Against Police Officers or Department Personnel When either chief or agency receives information concerning a complaint regarding the service or conduct of the other department's officers or personnel, it shall be incumbent upon the chief having such knowledge to share that information with the Chief of Police of the employing agency. Neither department will investigate the misconduct or alleged misconduct related to job performance of personnel from the other agency without first giving notice to the Chief of Police of the employing agency. Each department will afford the other full cooperation. Confidentiality among the chief administrators shall be required to prevent disclosure of any investigation until such time as the investigating department chooses to reveal the information.

MOU-AISD & PPD 4

IX. Unified Efforts The Alvin ISD Police Department and agencies with overlapping jurisdiction will, when possible, participate in unified efforts concerning crime prevention, community/campus‐oriented policing services and other programs when feasible. The officers and staff of each department shall work cooperatively to respond to emergencies and/or critical situations occurring at AISD schools or affecting AISD students in transit in vehicles owned and operated by the school district. All departments shall strive to work in cooperation to provide a unified and joint response to any school related critical incident, including an active shooter on campus, hostage taking incident, act of terrorism, or other emergencies warranting a tactical response or response of a tactical team from either department or combined agency response.

X. Prisoner Booking The officers of Alvin ISD Police Department will follow the established policies and booking procedures when incarcerating either adult or juvenile offenders at the facility of another agency. All required paperwork, booking folders, fingerprint cards; commitments (when required), complaint forms and parental notification requirements must be completed prior to the Alvin ISD officer(s) leaving the facility.

XI. TLETS/TCIC/NCIC Computer System Alvin Police Department agrees to enter stolen vehicles, stolen items and other information into the TLETS/TCIC/NCIC computer system when necessary to assist and facilitate the recovery and apprehension efforts on behalf of the Alvin ISD Police Department. All entries into the TLETS/TCIC/NCIC computer system must be accompanied by a complete offense report prior to entry into the computer system. This is a policy requirement of both the Texas Department of Public Safety and the Alvin ISD Police Department.

XII. Interview, Interrogation, and Arrest of Individuals on School Property (Students and Staff) In an effort to minimize disruptions in the educational environment, the agencies with overlapping jurisdiction agree that officers of their departments will give reasonable notice to the Alvin ISD Police Department when needing to interview, interrogate, or arrest on a warrant, or have an order to apprehend any student or employee of the school district at school or attending a school sponsored activity. Officers of other departments may be accompanied by officers of the Alvin ISD Police Department in an effort to locate or arrest any student or employee of the school district and assure prompt apprehension as necessary. Nothing herein prevents either the Alvin ISD Police Department or Alvin Police Department from a making necessary and lawful arrest within overlapping jurisdictions. As a courtesy, each department shall make reasonable efforts to inform the other of such activities as appropriate. A. The Alvin ISD Police Department agrees to cooperate in locating, taking into custody, serving of warrants, or

otherwise bringing requested persons to a designated police office on campus or to the Alvin ISD Police Department headquarters.

B. Alvin Police Department agrees to notify the Alvin ISD Police Department of an arrest involving an employee

of the school district. Each department recognizes that school employees are public servants in positions of trust who work with children and exercise considerable influence upon children within the community. Arrests related to matters of moral turpitude, felony offenses, drug, sex‐related crimes, and other offenses or events that might suggest unfit for duty in their capacity with the district necessitates notification to the school administration.

MOU-AISD & PPD 5

XIII. Support Services Whereas the Alvin ISD Police Department may encounter situations and case investigations beyond the resources of the department, Alvin Police Department agrees to assist and provide specialized and/or technical assistance upon request in the processing of crime scene and evidence collection for major crimes and cases where death has occurred or may occur, and other serious crimes not specified in this document. Alvin ISD Police Department will provide assistance to Alvin Police Department when assistance is requested for the apprehension of offenders, crowd and traffic control, and other reasonable assistance. In matters requiring tactical assistance or specialized resources to respond to, combat, suppress, or eliminate an active threat to the safety and security of Alvin ISD schools, the senior officer or command for Alvin ISD Police Department may relinquish situational command in accordance with NIMS and pass said command for response of any tactical effort or specialized operation to the senior officer or department representative responsible for deployment and command of on‐scene SWAT/CART or other tactical group.

XIV. Gaps in Service The Alvin ISD Police Department does not operate continuously, 365 days per year or 24 hours per day, every day of the week. Nor does the department operate a 911 emergency dispatch center (Public Safety Answering Point). As such, the department and schools of the Alvin Independent School District are reliant upon 911 emergency telephone systems of Alvin, Manvel, Pearland and Brazoria County. These departments respectively agree to respond, as appropriate, to 911 calls originating from a school campus and to immediately relay information as appropriate to Alvin ISD officers or police administration. Life threatening 911 calls and requests for police in true emergency situations shall not be referred to Alvin ISD answering service after hours unless the receiving dispatcher knows the call to be a non‐emergency matter. Dispatch Services: As of March 1, 2008, the Manvel Police Department entered into agreement with Alvin ISD Police Department to provide supplementary police dispatch and call taking services during hours when AISD Police Department Dispatch/Call Center is not in operation. This may include periods after normal business hours, weekends, holidays, and periods of school district closure.

XV. Undercover Investigations The Alvin ISD Police Department will not conduct undercover operations without first giving notice to the Alvin Police Department chief of police or respective designee. Likewise, Alvin Police Department will not conduct undercover operations on or within a school without giving notice to the Alvin ISD chief of police.

XVI. Radio Communications The Alvin ISD Police Department and law enforcement agencies with overlapping jurisdiction agree to allow officers of the other agency access to radio frequencies as appropriate to facilitate efficient communications and cooperation to protect the inhabitants of respective jurisdictions and schools of the jurisdiction. This includes most importantly interoperability of radio communications during critical incidents, disasters, and other events.

XVII. Assistance

The Alvin ISD Police Department and Alvin Police Department agree to work in cooperation with the other to protect life and property and agree to assist each other when possible with support of personnel and resources when feasible.

XVIII. Active Shooter, Barricaded Suspect & Hostage Involved Situations

MOU-AISD & PPD 6

The Alvin ISD Police Department acknowledges that in situations involving active shooters, barricaded suspects or hostage situations, and other crimes, the need may arise to request assistance from the Alvin Police Department for the purpose of bringing about an effective solution to criminal violence or other behaviors that threaten the safety and well‐being of our schools, students, faculty, or staff. In such situations, the officers of the Alvin ISD Police Department shall work jointly and in cooperation with officers of the Alvin Police Department in response to, oppose violence, suppress crime, and protect life and property. It shall be the practice of the Alvin ISD Police Department to notify the Alvin Police Department of any situation where a weapon is discharged within a school, on school property, or within close proximity of a school, school district facility, or school bus. This shall include any critical incident or incident involving a person armed with a weapon, explosive device, or any person taken hostage or barricaded within a school or district owned property. This shall further include any person who poses a significant threat to the safety and security of a school.

XIX. Incident Command In situations requiring a multi‐agency response, the protocols of a joint incident command shall be applicable. The Alvin ISD Police Department shall look to the agency with primary jurisdiction or situational expertise to direct the response of personnel and resources to bring about an effective resolution or conclusion to any act of violence or threat of violence.

XX. Tactical Command In any situation warranting a tactical response from a specialized unit of law enforcement officers designed to meet a specific threat, defuse an explosive device or manage a chemical or biological threat, the Alvin ISD Police Department relinquishes tactical command for the purpose of effectively addressing the threat and preserving the life and safety of our school inhabitants. Once a tactical team has been requested and deployed into a school setting, the team commander shall be duly authorized under protocols of a joint incident command to engage threats for the purpose of preservation of innocent life.

XXI. Mutual Respect All agencies are professional organizations dedicated to the ethical delivery of police services. It is agreed that each department will treat the other with respect at all times and work to promote mutual cooperation at all times.

XXII. Training All agencies agree to mutually extend staff development and training opportunities to officers as it relates to mutual assistance and responding to school incidents. Where necessary, fees and tuition may be charged to offset actual cost related to training. The departments will occasionally conduct joint training exercises and drills to assure readiness for emergency situations and tactical responses at a school or within the respective jurisdictions.

XXIII. Duration

This MOU is effective on the date it is signed by both parties (the “Effective Date”). It may be reviewed annually

by the department heads of the Alvin ISD Police Department and the Alvin Police Department to consider any

need for modification. If there are no modifications, this agreement shall automatically renew for one‐year terms,

unless either party gives the other written notice of termination.

XXIV. Termination

This MOU may be terminated by either party by giving 30 days’ written notice to the other party.

XXV. Disagreements Any disagreements between the signing agencies shall be brought to the attention of the respective chiefs

of police for the resolution of differences. Nothing in this agreement is meant to reduce the current level of

cooperation and partnership that exist between the signing agencies. Rather, it is an ongoing commitment

MOU-AISD & PPD 7

to enhance the level and spirit of cooperation currently enjoyed and to better serve the schools and citizens

of the respective jurisdictions.

XXVI. MOU Signees

Whereas, we the Chief of Police for the Alvin ISD and Mayor of the City of Alvin agree to the aforementioned guidelines and attest to the same by subscribing our signatures hereto: Michael E. Putnal Paul Horn Chief of Police Mayor Alvin ISD Police Department City of Alvin March 28, 2017 Date Date

Agenda Commentary


Department: Finance Contact: Junru Roland, Asst. City Manager/CFO Agenda Item: Receive and acknowledge receipt of the Financial and Quarterly Investment reports for

March, 2017.

Type of Item: ☐Ordinance ☐Resolution ☐Contract/Agreement ☐ Public Hearing ☐ Discussion & Direction

Summary: The City Charter requires the Chief Financial Officer to report on the financial condition of the City. In addition, the City’s investment policy requires the Chief Financial Officer to submit an investment report to the City Manager, the Mayor, and City Council each quarter.




Financial Presentation Investment Report Financial Information – major funds

Recommendation: Move to acknowledge receipt of the March, 2017 Financial and Quarterly Investment reports.


CITY OF ALVIN

Financial SummaryMarch, 2017

General Fund (YTD) Revenue, Expense & Fund Balance Comparison

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

Revenues Expenses Fund Balance

Th

ou

san

ds

FY 2016FY 2017

0%

15%

-7%

General Fund Major Revenue Comparisonas of March 2017

$0$1,000,000$2,000,000$3,000,000$4,000,000$5,000,000$6,000,000$7,000,000$8,000,000

FY 2016FY 2017

2%

4%2%-47%9%

Sales Tax RevenuesBudget vs. ActualFY 2016-17

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

BudgetActual

UTILITY FUND

Revenue & Expense Comparison (YTD)

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

2016Revenues

2017Revenues

2016Expenses

2017Expenses

2016WorkingCapital

2017WorkingCapital

Interfund TransfersBond PaymentOperating

1%

-5%

2%

2016-17 Analysis of Water & Sewer Billings

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep2016-17 6.2% 9.2% 11.1% 5.9% 9.1% 8.2%Average 9.7% 7.7% 8.8% 7.7% 7.8% 7.3% 8.1% 8.4% 7.9% 8.7% 8.7% 9.2%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

% o

f B

illin

gs

Line - 5 year history of the % of total annual billings per month.Bar - % of the Fiscal Year 2016-17 budgeted revenues billed per month.

FY17 Billing (YTD) – 49.51%5-Year Historical Average Billing – 48.93%

Sanitation FundRevenue & Expense Comparison (YTD)

$0$200,000$400,000$600,000$800,000

$1,000,000$1,200,000$1,400,000$1,600,000$1,800,000$2,000,000

Revenues Expenses WorkingCapital

FY 2016FY 2017

2%

-7%

9%

EMS Fund

Revenue & Expense Comparison (YTD)

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

2016Revenues

2017Revenues

2016Expenses

2017Expenses

2016WorkingCapital

2017WorkingCapital

Interfund TransfersOperating

15%30%1%

Operating Revenues Budget vs. Actualas of March 31, 2017 (50% of FY)

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

GeneralFund

UtilityFund

SanitationFund

EMS Fund

BudgetActual

72%

49%

49%

56%

Operating ExpendituresBudget vs. Actualas of March 31, 2017 (50% of FY)

$0$2,000,000$4,000,000$6,000,000$8,000,000

$10,000,000$12,000,000$14,000,000$16,000,000$18,000,000

GeneralFund

UtilityFund

SanitationFund

EMS Fund

BudgetActual

47%

54%

45% 50%

Cash and Investmentsas of March 31, 2017

FUNDS BALANCE

GENERAL FUND $ 10,082,366UTILITY FUND 7,941,394SPECIAL REVENUE FUNDS * 1,640,099TIRZ 392,352CEMETERY FUND 538,713SANITATION FUND 2,070,106EMS FUND 995,864CAPITAL PROJECTS (GOVERNMENTAL) ** 5,242,182CAPITAL PROJECTS (UTILITY) *** 8,594,605INTERNAL SERVICE FUNDS **** 3,248,810DEBT SERVICE 243,039

Total $ 40,989,529

• * Fire Capital, Hotel, Municipal Court, Special Investigation, Senior, Public Education Governmental, and Donation Funds• ** Sales Tax Fund and Governmental Bond Funds• *** Utility Bond Funds• **** Central Shop, Vehicle Replacement, Computer Replacement / Maintenance Funds

Quarterly Investment Report

as of

March 31, 2017

Beginning Balance Ending Balance

October 1, 2016 March 31, 2017

Cash and Investment Pools

Cash in Wells Fargo Bank * $ 18,209,516 $ 20,945,810

Texpool

Book Value 8,438,817 8,459,559

Market Value 8,438,817 8,459,559

TexStar

Book Value $ 9,313,044 $ 9,336,598

Market Value 9,313,044 9,336,598

Brokered Certificate of Deposits

Book Value $ 1,249,213 $ 1,248,019

Market Value 1,249,213 1,248,019

Par Value 1,248,000 998,000

Money Market

Book Value $ 1,779,601 $ 1,783,310

Market Value 1,779,601 1,783,310

Total Portfolio

Book Value $ 38,990,191 $ 41,773,297

Market Value 38,990,191 41,773,297

Par Value 38,988,978 41,523,277

Weighted Average Maturity (in Days)** 8

Weighted Average Yield-to-Maturity ** 0.63%

Current YTD Interest Earnings

Accrued Interest $ 10,680

Comparative Yields

3 month Treasury Bill 0.75%

6 month Treasury Bill 0.89%

2 Year Treasury Note 1.32%

* Bank Statement Balance (Consolidated & Payroll Accounts)

** Calculation excludes Cash in Bank Balances

City of Alvin

Investment Report

For the Period Ending March 31, 2017

City of Alvin

Summary Investment Report


Current Date: 03/31/2017

Fund Description Type CUSIP Coupon

Settlement

Date

Maturity

Date

Call

Date Par Value

Purchase

Price Purchase Cost Book Value

Mkt

Price Mkt Value

Days to

Maturity YTM

General Fund TexSTAR LGIP 0.0063 100,777.79 100.000 100,777.79 100,777.79 100.000 100,777.79 1 0.0063General Fund TexPool LGIP 0.0061 4,363,458.72 100.000 4,363,458.72 4,363,458.72 100.000 4,363,458.72 1 0.0061General Fund DWS-GCIS MMKT 0.0063 1,783,310.33 100.000 1,783,310.33 1,783,310.33 100.000 1,783,310.33 1 0.0063Utility Fund TexSTAR LGIP 0.0063 10,165.19 100.000 10,165.19 10,165.19 100.000 10,165.19 1 0.0063Utility Fund TexPool LGIP 0.0061 707,653.09 100.000 707,653.09 707,653.09 100.000 707,653.09 1 0.0061Utility Fund TexPool LGIP 0.0061 672,198.00 100.000 672,198.00 672,198.00 100.000 672,198.00 1 0.0061Utility Fund CD CD 05581WJU0 0.8000 08/15/2016 08/18/2017 248,000.00 100.000 248,000.00 247,953.38 100.052 247,865.34 140 0.0080Utility Fund CD CD 05580ABP8 0.9500 05/13/2015 05/22/2017 250,000.00 100.000 250,000.00 250,059.00 100.193 250,186.25 52 0.0095Impact Fees TexSTAR LGIP 0.0063 101,035.18 100.000 101,035.18 101,035.18 100.000 101,035.18 1 0.0063Impact Fees TexPool LGIP 0.0061 163,565.18 100.000 163,565.18 163,565.18 100.000 163,565.18 1 0.00612005 Bonds TexPool LGIP 0.0061 - 100.000 - - 100.000 - 1 0.00612006 Bonds Utility TexPool LGIP 0.0061 86,885.45 100.000 86,885.45 86,885.45 100.000 86,885.45 1 0.00612008 Bonds Utility TexPool LGIP 0.0061 2,526.84 100.000 2,526.84 2,526.84 100.000 2,526.84 1 0.0061Sanitation Fund TexPool LGIP 0.0061 67,952.54 100.000 67,952.54 67,952.54 100.000 67,952.54 1 0.0061Sanitation Fund TexSTAR LGIP 0.0063 232,906.33 100.000 232,906.33 232,906.33 100.000 232,906.33 1 0.0063Sales Tax Fund TexSTAR LGIP 0.0063 24,125.71 100.000 24,125.71 24,125.71 100.000 24,125.71 1 0.0063Sales Tax Fund TexPool LGIP 0.0061 1,637,635.22 100.000 1,637,635.22 1,637,635.22 100.000 1,637,635.22 1 0.0061Sales Tax Fund CD CD 85916VAZB 0.8500 12/29/2016 07/07/2017 250,000.00 100.000 250,000.00 250,067.75 100.014 250,067.75 98 0.0085Sales Tax Fund CD CD 07370TY31 0.7000 06/15/2016 06/14/2017 250,000.00 100.000 250,000.00 249,980.25 100.099 249,980.25 75 0.0070Sales Tax Fund CD CD 9497485V5 1.0000 06/17/2016 12/18/2017 250,000.00 100.000 250,000.00 249,959.00 100.122 249,959.00 262 0.01002006 Bonds Gov't TexPool LGIP 0.0061 - 100.000 - - 100.000 - 1 0.00612006 Bonds Gov't TexSTAR LGIP 0.0063 17,967.14 100.000 17,967.14 17,967.14 100.000 17,967.14 1 0.0063Debt Service TexPool LGIP 0.0061 20,414.04 100.000 20,414.04 20,414.04 100.000 20,414.04 1 0.0061Cemetery Fund TexPool LGIP 0.0061 147,823.50 100.000 147,823.50 147,823.50 100.000 147,823.50 1 0.0061Cemetery Fund TexSTAR LGIP 0.0061 284,375.93 100.000 284,375.93 284,375.93 100.000 284,375.93 1 0.0061Cemetery Fund TexPool LGIP 0.0061 50,000.00 100.000 50,000.00 50,000.00 100.000 50,000.00 1 0.00612013 TAN TexSTAR LGIP 0.0063 - 100.000 - - 100.000 - 1 0.0063Hotel Motel Fund TexPool LGIP 0.0061 74,373.06 100.000 74,373.06 74,373.06 100.000 74,373.06 1 0.0061Special Investigation TexSTAR LGIP 0.0063 61,442.35 100.000 61,442.35 61,442.35 100.000 61,442.35 1 0.0063Building Security TexSTAR LGIP 0.0063 65,975.31 100.000 65,975.31 65,975.31 100.000 65,975.31 1 0.0063Court Technology TexSTAR LGIP 0.0063 0.50 100.000 0.50 0.50 100.000 0.50 1 0.0063Donation Fund TexSTAR LGIP 0.0063 27,300.12 100.000 27,300.12 27,300.12 100.000 27,300.12 1 0.00632015 W&S CO TexSTAR LGIP 0.0063 7,968,366.43 100.000 7,968,366.43 7,968,366.43 100.000 7,968,366.43 1 0.0063EMS TexPool LGIP 0.0061 91,779.52 100.000 91,779.52 91,779.52 100.000 91,779.52 1 0.0061EMS TexSTAR LGIP 0.0063 19,201.92 100.000 19,201.92 19,201.92 100.000 19,201.92 1 0.0063Shop TexSTAR LGIP 0.0063 114,693.93 100.000 114,693.93 114,693.93 100.000 114,693.93 1 0.0063Veh.Replacement TexPool LGIP 0.0061 373,293.98 100.000 373,293.98 373,293.98 100.000 373,293.98 1 0.0061Veh.Replacement TexSTAR LGIP 0.0063 296,888.73 100.000 296,888.73 296,888.73 100.000 296,888.73 1 0.0063Seniors Fund TexSTAR LGIP 0.0063 11,370.45 100.000 11,370.45 11,370.45 100.000 11,370.45 1 0.0063

20,827,462.48 20,827,462.48 20,827,481.86 20,827,521.07 8 0.0063

GL

TexPool 9,401,866.06 TexSTAR 1,504,811.85

Junru Roland MMF 765.40 MuniBonds 1,344,246.40

Junru Roland DWS 1,774,176.18 Chief Financial Officer Cemetery Res 50,000.00

This report is presented in accordance with the Texas Government Code Title 10 Section 2256.023. The below signed hereby certifies that, to the best of his knowledge on the date this report was created, the City of Alvin is in compliance with the provisions of Government Code 2256 and the stated policies and strategies of the City of Alvin.


########

20,827,487

$8,459,559

$9,336,598

$1,248,019$1,783,310

City of Alvin Investment AllocationMarch 31, 2017

TexPool TexStar CD's Money Market

CITY OF ALVIN

MAJOR FUNDS RECAP

For the period ending 3/31/2017

CITY OF ALVIN

BUDGET VS ACTUAL


CURRENT MONTH % YEAR TO DATE % CURRENT BUDGET

LAST YEAR THIS YEAR CHANGE LAST YEAR THIS YEAR CHANGE BUDGET BALANCE

GENERAL FUND

REVENUES

GENERAL PROPERTY TAXES 254,644 203,270 -20% 7,187,995 7,361,099 2% 8,760,150 1,399,051

DENBURY (PAYMENT IN LIEU OF TAXES) - - 0% 676,447 360,378 -47% 360,378 (0)

SALES TAXES 156,898 181,058 15% 1,060,228 1,158,891 9% 2,163,159 1,004,268

OTHER TAXES - - 0% 11,886 11,634 -2% 35,000 23,366

FRANCHISE TAXES 512 162 -68% 716,060 733,147 2% 1,349,700 616,553

PERMITS AND LICENSES 41,302 31,939 -23% 271,167 255,885 -6% 453,833 197,948

FINES AND FORFEITURES 56,320 61,989 10% 268,982 305,557 14% 507,000 201,443

OTHER INCOME 80,850 19,266 -76% 277,837 254,752 -8% 565,181 310,429

INTRAGOVERNMENTAL 94,399 96,198 2% 566,404 577,191 2% 1,154,381 577,190

TOTAL REVENUES 684,924 593,883 -13% 11,037,004 11,018,536 0% 15,348,782 4,330,246

EXPENDITURES

CITY COUNCIL 3,070 4,366 42% 20,745 34,012 64% 61,741 27,729

CITY CLERK 20,244 21,043 4% 110,662 120,782 9% 273,451 152,668

CITY ATTORNEY 36,380 32,498 -11% 192,614 211,166 10% 472,195 261,029

CITY MANAGER 25,158 22,504 -11% 140,842 129,750 -8% 297,417 167,667

ECONOMIC DEVELOPMENTS 14,703 16,693 14% 89,307 88,146 -1% 215,636 127,490

FINANCE 32,582 34,419 6% 218,620 226,351 4% 497,568 271,217

COURT 16,426 16,840 3% 91,124 92,179 1% 208,633 116,454

HUMAN RESOURCES 7,560 21,040 178% 45,904 76,858 67% 176,946 100,088

CITY HALL 12,894 16,385 27% 79,969 43,490 -46% 103,400 59,910

POLICE 461,834 563,480 22% 2,986,471 3,161,429 6% 6,905,415 3,743,986

HUMANE 29,596 36,890 25% 179,251 189,184 6% 400,060 210,876

FIRE 65,228 63,560 -3% 397,178 395,074 -1% 979,260 584,186

EMERGENCY MMGT - 4,162 - 24,883 70,727 45,844

ENGINEERING 44,358 52,053 17% 275,885 321,420 17% 782,995 461,575

CODE ENFORCEMENT 9,525 2,878 -70% 57,317 30,081 -48% 75,330 45,249

PARKS AND RECREATION 115,951 134,613 16% 670,525 715,346 7% 1,620,305 904,959

LIBRARY 4,358 11,282 159% 81,285 73,824 -9% 115,805 41,981

NON-DEPARTMENTAL 84,387 764,246 806% 899,660 1,604,994 78% 2,770,197 1,165,202

TOTAL EXPENDITURES 984,253 1,818,949 85% 6,537,359 7,538,970 15% 16,027,080 8,488,110

EXCESS ( DEFICIENCY) OF

REVENUES OVER EXPENDITURES 4,499,644 3,479,565

BEGINNING FUND BALANCE 5,172,447 5,557,123

ENDING FUND BALANCE 9,672,091 9,036,688

CITY OF ALVIN

BUDGET VS ACTUAL




HOTEL TAX FUND

REVENUES

OCCUPANCY TAXES 11,297 16,554 47% 140,635 131,765 -6% 317,500 185,735 OTHER OPERATING INCOME 543 1,309 141% 4,726 8,966 90% 10,100 1,134

TOTAL REVENUES 11,840 17,864 51% 145,362 140,731 -3% 327,600 186,869

EXPENDITURES

PERSONNEL 6,476 8,145 26% 36,119 43,875 21% 108,146 64,271 SUPPLIES 110 355 0% 188 1,996 962% 11,575 9,579 CONTRACT SERVICES 37,508 4,667 -88% 85,997 89,913 5% 166,186 76,273 DEBT SERVICE - - 0% 22,462 5,411 -76% 6,133 722 INTERFUND TRANSFERS 354 243 -31% 1,996 1,461 -27% 2,921 1,460

TOTAL EXPENDITURES 44,448 13,411 231% 146,762 142,655 -3% 294,961 152,306


REVENUES OVER EXPENDITURES (1,924)

BEGINNING FUND BALANCE 782,875

ENDING FUND BALANCE 780,951

CITY OF ALVIN

BUDGET VS ACTUAL (Cash basis)




UTILITY FUND

REVENUES

CHARGES FOR SERVICES 730,646 561,068 -23% 3,603,618 3,349,412 -7% 7,054,754 3,705,342 OTHER OPERATING INCOME 21,623 29,348 36% 191,356 256,721 34% 344,310 87,589

TOTAL REVENUES 752,269 590,415 -22% 3,794,973 3,606,133 -5% 7,399,064 3,792,931

EXPENDITURES

WATER 81,107 87,875 8% 459,794 455,607 -1% 1,198,546 742,939 SEWER 50,149 86,658 73% 325,423 366,520 13% 1,165,312 798,792 WASTEWATER TREATMENT 57,385 68,512 19% 368,285 330,575 -10% 825,359 494,784 ADMINISTRATION 27,364 28,231 3% 140,775 167,218 19% 325,411 158,193 BILLING AND COLLECTIONS 19,676 29,043 48% 118,552 152,996 29% 355,908 202,912 PUBLIC SERVICES FACILTY 7,708 6,720 -13% 38,399 23,588 -39% 93,200 69,612 CODE ENFORCEMENT PROGRAM 10,956 11,218 2% 59,723 62,615 5% 140,538 77,923 OTHER REQUIREMENTS 54,598 86,841 59% 510,010 562,131 10% 1,149,947 587,816

TOTAL OPERATING EXPENDITURES 308,942 405,097 31% 2,020,962 2,121,249 5% 5,254,221 3,132,972

DEBT SERVICE - - 2,005,372 1,931,362 -4% 2,212,205 280,843 CAPITAL PROJECTS

TOTAL EXPENDITURES 308,942 405,097 31% 4,026,333 4,052,611 1% 7,466,426 3,413,815


REVENUES OVER EXPENDITURES (231,359) (446,476) -

BEGINNING NET OPERATING ASSETS 4,151,358 4,453,808

ENDING NET OPERATING ASSETS 3,919,999 4,007,332

CITY OF ALVIN

BUDGET VS ACTUAL




SANITATION FUND

REVENUES

CHARGES FOR SERVICES 296,263 233,812 -21% 1,423,398 1,323,990 -7% 2,716,382 1,392,392 OTHER OPERATING INCOME 714 1,531 115% 2,761 7,053 155% 5,500 (1,553)

TOTAL REVENUES 296,977 235,343 -21% 1,426,160 1,331,043 -7% 2,721,882 1,390,839

EXPENDITURES

CONTRACT SERVICES 184,369 187,618 2% 926,444 936,501 1% 2,250,052 1,313,551 INTERFUND TRANSFERS 11,106 12,053 9% 143,440 179,224 25% 236,052 56,828 DEBT SERVICE - - 33,051 7,962 -76% 9,025 1,063


EXCESS ( DEFICIENCY) OF REVENUES OVER EXPENDITURES 323,224 207,355

BEGINNING NET OPERATING ASSETS 1,438,569 1,711,799

ENDING NET OPERATING ASSETS 1,761,793 1,919,154

CITY OF ALVIN

BUDGET VS ACTUAL




EMS FUND

REVENUES

CHARGES FOR SERVICES 154,454 162,193 5% 851,877 1,111,029 30% 1,984,900 873,871 OTHER NON OPERATING INCOME 7,391 729 -90% 8,576 3,830 -55% 10,000 6,170

TOTAL REVENUES 161,845 162,922 1% 860,454 1,114,859 30% 1,994,900 880,041

EXPENDITURES

PERSONNEL 87,300 100,060 15% 560,871 604,210 8% 1,213,383 609,173 SUPPLIES 17,189 36,164 110% 84,459 100,162 19% 200,733 100,571 CONTRACT SERVICES 9,664 34,505 257% 120,098 166,266 38% 321,658 155,392 DEBT SERVICE - - 0% - 8,024 0% 10,101 2,077 INTERFUND TRANSFERS 26,993 30,945 15% 161,959 185,667 15% 371,334 185,667

OPERATING EXPENDITURES 141,146 201,674 43% 927,386 1,064,329 15% 2,117,209 1,052,880

CAPITAL OUTLAY (NON RECURRING) - - - - - -

TOTAL EXPENDITURES 141,146 201,674 43% 927,386 1,064,329 15% 2,117,209 1,052,880


REVENUES OVER EXPENDITURES (66,933) 50,530

BEGINNING WORKING CAPITAL 937,292 830,810

ENDING WORKING CAPITAL 870,359 881,340

CITY OF ALVIN

BUDGET VS ACTUAL




SALES TAX FUND

REVENUES

SALES TAX REVENUES 313,702 362,009 15% 2,119,822 2,317,090 9% 4,326,317 2,009,227 OTHER OPERATING INCOME 1,937 20,353 951% 9,089 34,331 278% 13,000 (21,331)

TOTAL REVENUES 315,639 382,362 21% 2,128,911 2,351,421 10% 4,339,317 1,987,896

EXPENDITURES

PERSONNEL (STREET) 51,931 64,400 24% 342,543 373,470 9% 955,491 582,021 PERSONNEL (CODE ENFORCEMENT) 5,409 4,114 -24% 32,705 31,017 -5% 73,181 42,164 SUPPLIES 24,277 17,002 -30% 82,413 66,133 -20% 306,500 240,367 CONTRACT SERVICES 27,450 47,958 75% 333,363 496,599 49% 1,412,657 916,058 CAPITAL OUTLAY (CIP) 12,675 281,258 2119% 1,034,422 1,363,054 32% 2,483,519 1,120,465 DEBT - - 0% - - 0% - - INTERFUND TRANSFERS 63,581 68,790 8% 404,669 388,855 -4% 740,168 351,313



REVENUES OVER EXPENDITURES (367,706)

BEGINNING FUND BALANCE 6,350,071

ENDING FUND BALANCE 5,982,365

CITY OF ALVIN

BUDGET VS ACTUAL




SHOP FUND

REVENUES

INTRA GOVERNMENTAL TRANSFERS 58,277 61,269 5% 349,665 367,613 5% 735,226 367,613 OTHER OPERATING INCOME 33 209 525% 3,050 7,350 141% - (7,350) TOTAL REVENUES 58,311 61,478 -5% 352,715 374,963 6% 735,226 360,263

EXPENDITURES

PERSONNEL 14,452 15,388 6% 85,883 91,408 6% 204,574 113,166 SUPPLIES 15,158 14,900 -2% 74,126 65,390 -12% 172,500 107,110 CONTRACT SERVICES 11,531 15,772 37% 140,738 202,107 44% 324,109 122,002 INTERFUND TRANSFERS 667 2,416 262% 4,002 14,495 262% 28,991 24,989

TOTAL EXPENDITURES 41,807 48,476 16% 304,748 373,401 23% 730,174 367,266


REVENUES OVER EXPENDITURES 1,562

BEGINNING OPERATING ASSETS 316,691

ENDING OPERATING ASSETS 318,253

Agenda Commentary


Department: Parks and Recreation Contact: Dan Kelinske, Parks & Rec Director Agenda Item: Consider a Memorandum of Understanding (MOU) with the Brazoria County Conservation

and Reclamation District #3 (C&R #3) for the rehabilitation of the pedestrian bridge located along the Tom Blakeney Jr. Hike and Bike Trail, crossing Mustang Bayou.

Type of Item: ☐Ordinance ☐Resolution ☒Contract/Agreement ☐ Public Hearing ☐ Discussion & Direction

Summary: On February 16, 2017, City Council amended the Fiscal Year 2017 budget to appropriate $138,550 of the FY16 budget savings to replace wooden planks along the pedestrian bridge, located at the Tom Blakeney Jr. Hike and Bike trial, which crosses Mustang Bayou.

C&R #3 is offering to assist the city in repairing the pedestrian bridge. In particular, C&R #3 will provide personnel and equipment to access, remove and replace all of the rotten or damaged wooden planks along the pedestrian bridge. The City would, in turn, provide: replacement planks and materials; replacement wood and materials for hand rails; an excavator and operator; funding for the purchase of any specialty tools; and electrical wiring.

The City has previously executed MOUs with the C&R #3 for the Durant and the Kost Detention Pond projects. Staff is recommending that council approve a MOU with C&R #3, to outline the responsibilities of the C&R #3 and the City; and to take of advantage of the savings in labor and equipment cost provided by C&R #3.

This project is estimated to start October, 2017.

Funding Expected: Revenue Expenditure X N/A Budgeted Item: Yes X No N/A


Legal Review Required: N/A Required X Date Completed: Supporting documents attached:

Memorandum of Understanding with C&R #3 for the rehabilitation of the pedestrian bridge crossing Mustang Bayou

Recommendation: Move to approve a Memorandum of Understanding (MOU) with the Brazoria County

Conservation and Reclamation District #3 (C&R #3) for the rehabilitation of the pedestrian bridge located along the Tom Blakeney Jr. Hike and Bike Trail, crossing Mustang Bayou

MEMORANDUM OF UNDERSTANDING

BETWEEN BRAZORIA COUNTY C&R DISTRICT NO 3

AND THE CITY OF ALVIN

This Memorandum of Understanding (“MOU”) is entered into as of the ______ day of May,

2017, (“Effective Date”) by and between the City of Alvin, a municipal corporation located in Brazoria County, hereinafter referred to as “City” and the Brazoria County Conservation & Reclamation District Number Three, a conservation and reclamation district, acting through its duly authorized representative, hereinafter sometimes referred to as “C&R #3”, and collectively referred to as the “Parties”.

Pursuant to the authority granted by the “Texas Interlocal Cooperation Act”, Chapter

791, Texas Local Government Code, providing for the cooperation between local governmental bodies, the Parties hereto, in consideration of the promises and mutual promises contained herein, agree as follows:

WHEREAS, this MOU is made under the authority of Section 791.001-791.029 of the

Texas Government Code; and WHEREAS, the Parties, in performing governmental functions or in paying for the

performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that Party; and

WHEREAS, the governing bodies of each Party find that the subject of this MOU is

necessary for the benefit of the public and that each Party has the legal authority to perform and to provide the governmental function or service which is the subject matter of this contract; furthermore, the governing bodies find that the performance of this MOU is in the common interest of both Parties; and that the division of cost fairly compensates the performing party for the services performed under this MOU; and

WHEREAS, the City and C&R #3 are parties to an agreement that promotes and

protects the public health, safety and welfare through joint efforts on common projects for the common good and welfare of the citizens of the City of Alvin; and

WHEREAS, the Parties to this MOU recognize the mutual benefit of collaborative

partnering and this MOU serves as an indication of continued interest in cooperation of the Parties; and

WHEREAS, the City of Alvin owns a re-purposed automotive bridge now used for

pedestrian and bicyclists to cross over mustang bayou along the portion of the Tom Blakeney, Jr.

C&R 3 / Alvin MOU –Tom Blakeney Jr. Hike and Bike Trail Pedestrian Bridge Page 2 of 5

Hike and Bike Trail located at National Oak Park 118 S. Magnolia Street, Brazoria County, Texas (pedestrian bridge) and

WHEREAS, both Parties share a mutual interest in partnering to replace all rotten or

damaged wooden planks along the pedestrian bridge located along the Tom Blakeney Jr. Hike and Bike Trail crossing Mustang Bayou at National Oak Park, 118 S. Magnolia Street.

FOR AND IN CONSIDERATION of the mutual obligations and benefits to be derived

hereunder, City and C&R #3 hereby find, determine and agree as follows:

1. The facts and matters set forth in the preamble hereof are true and correct and the responsibilities stated herein are hereby adopted by both Parties.

2. The Project is to replace all rotten or damage wooden planks along the pedestrian bridge

located along the Tom Blakeney, Jr. Hike and Bike Trail crossing Mustang Bayou at National Oak Park, 118 S. Magnolia Street.

3. The Parties agree that their respective responsibilities are as follows:

Brazoria County C&R District No. 3 will provide the following:

Provide necessary personnel and equipment to access, remove and replace all rotten or damaged wooden planks along the pedestrian bridge.

The City of Alvin will provide the following, either directly or by contract:

a. replacement planks and needed materials; b. electrical removal and replacement; c. replacement wood and materials for hand rails; d. mini excavator and operator; and e. provide or purchase any specialty tools related to this project.

4. The contact points of each Party shall be:

City – Jim Nance 281-388-4284 C&R – Richard McLaren 281-331-3433

5. Either Party may terminate this MOU upon thirty (30) days written notice provided to the other Party.

GENERAL PROVISIONS

1. All Parties recognize and agree that nothing herein shall be construed to create any rights

in third parties.


2. Indemnification. The Parties expressly agree that no party shall have the right to seek indemnification or contribution from any other party hereto for any losses, costs, expenses, or damages directly or indirectly arising in whole or in part, from this MOU.

3. Execution and modifications. This MOU is binding only when signed by both parties.

Any modifications or amendments must be in writing and signed by both parties. 4. Assignment. The rights and obligations of this MOU shall not be assigned without prior

written consent of each party. 5. Force Majeure. Each party shall be excused from any breach of this MOU which is

proximately caused by government regulations, war, strike, act of God, or other similar circumstances normally deemed outside the control of well‐managed businesses.

6. Entire Agreement. This MOU contains the entire understanding of the parties with respect

to the construction of the Project and supersedes all other written and oral agreements between the parties with respect to the Project. It is acknowledged that other contracts may be executed. Such other agreements are not intended to change or alter this MOU unless expressly stated in writing.

7. Venue and Governing Law. This MOU and all obligations created hereunder shall be

performable in Brazoria County, Texas. This MOU shall be construed and enforced in accordance with and governed by the laws of the State of Texas.

8. Independent Contractor Status. This MOU will not be construed as creating an

employer/employee relationship between any of the parties. Each party shall maintain in force worker’s compensation insurance, professional liability insurance and comprehensive general liability insurance policies; proof of such policies shall be presented upon request of the other party. Each party assumes full responsibility for the actions of their own employees and each shall remain solely responsible for their own employees’ supervision, daily direction, and control of payment of salary and benefits.

9. Liability and Immunity. The parties recognize that in the event of an accident causing

damage or injury, liability would be determined under the Texas Tort Claims Act. The parties do not waive or relinquish any immunities or defenses on behalf of themselves, their trustees, officers, employees, and agents, as a result of the execution of this MOU and performance of the functions or obligations described herein.

10. Provisions. If any provision or provisions of this MOU shall be held to be invalid, illegal

or unenforceable, the validity, legality or enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

11. Notice. Any notices required by this MOU shall be made as follows: If to the District: Brazoria County C&R District No. 3

P.O. Box 789 Alvin, Texas 77512-0789


(Phone) 281-331-3433 (Fax)281-331-6761 Attn: Chairman

If to the City of Alvin: City of Alvin

216 W. Sealy Street Alvin, TX 77511 (Phone) 281-388-4278 (Fax) 281-331-7215 Attn: Mayor

12. The parties must make every reasonable attempt to resolve in an amicable manner all

disputes concerning the interpretation of this MOU. 13. Intending to be legally bound, the Parties hereto have executed this MOU effective as of

the effective date of the MOU stated on page one of this document. 14. The governing bodies of all the Parties to this MOU have authorized this agreement. 15. Each Party to the MOU is paying for the performance of the MOU from current revenues. 16. Each Party is paying fair compensation for the services or products rendered. 17. Each Party to the MOU is authorized by law to perform the functions or services to be

performed under this MOU. The City executes this MOU by and through its Mayor acting pursuant to authorization of its City Council and C&R #3 executes this MOU by and through its Commissioners so authorizing. CITY OF ALVIN By

Mayor, Paul A. Horn Date

BRAZORIA COUNTY C&R NO. 3 By

Commissioner, Jody Schibi Chairman

Date



Commissioner, Nelson Blackwell Secretary

Date


Commissioner, Alfred Froberg, Jr. Treasurer

Date

city of alvin, texas council packet.pdfconsider a separation agreement with the city attorney;...

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