city manger report - 1/13/12

8/3/2019 City Manger Report - 1/13/12

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TO: City CommissionCC: Department DirectorsFROM: David Dillner, City ManagerSUBJECT: Weekly ReportDATE: January 13, 2012

Proposed Cattle Feeding Facility. Staff met with Justin Reynolds and representatives from area public water suppliersto discuss Mr. Reynolds proposal. Based on this meeting, the City has submitted a letter to KDHE requesting theproposed cattle feeding facility be designated as a permitted facility, which will authorize additional inspections by

KDHE to ensure compliance with applicable regulations and conditions. The City has also requested KDHE look intoinstalling monitoring stations near the facility to allow for sampling to identify potential contamination to the public watersupply. Mr. Reynolds was agreeable to the suggestions made by the City and other public water suppliers. The Cityscomments was submitted to KDHE on January 13 prior to the January 15 deadline.

Conditional Use Permit Request PC 11-11. The Planning Commission recommended for approval a conditional usepermit for Verizon Wireless for the installation of a cellular antenna and shed atop the Sunflower Hotel. There was someconcern raised from two citizens regarding the electromagnetic emissions, but the City has no jurisdiction to regulatethese emissions. This item is scheduled for review by the City Commission at the February 7 Study Session.

Rezoning Request PC 11-12. The Planning Commission recommended for approval the rezoning of 1001 N. MulberryStreet from R-1, Single Family Residential to R-2, Two-Family Residential to allow Jesse Howard to build a duplex

unit at that location. This item is scheduled for review by the City Commission at the February 7 Study Session.

E-Communities Program. The City is discussing the implementation of the E-Communities Program, a NetWork KansasProgram, with Dickinson County. This program will provide a funding source for local entrepreneurs and will alsoprovide local investors with access to tax credits. The program has been very successful in other cities and counties inKansas, and could be instrumental in assisting local businesses and entrepreneurs start or expand businesses.

Visit from U.S. Senator Morans Office. Elizabeth Patton from U.S. Senator Morans office visited City Hall. Therewere a number of municipal topics of interest that Congress may be reviewing in this congressional session. The CityManager is in the process of drafting a federal legislative platform that will include many of the items discussed forreview by the City Commission. The platform will be used to communicate the Citys interests with regards to federalissues to federally elected representatives when the Citys delegation visits Washington, D.C. for the National League of

Cities Congressional Conference in March.

Governor Establishes NBAF Steering Committee. Governor Brownback recently signed an executive order creating theNational Bio and Agro Defense Facility Steering Committee. The committee will coordinate the states efforts in bu ildingthe facility in Manhattan and also facilitate the transition of the current research facility located at Plum Island, New YorkThe committee consists of federal and state elected officials and other key stakeholders associated with the project. TheState has committed $105 million of matching funds to the project and $35 million of research funding for the transition.Policy Director Landon Fulmer has been appointed to assist the committee as executive director. The City will continue tomonitor this project.

MHS Hospital Construction. The City has received submittals from interested firms to provide inspections as providedin Section 109 of the 2003 International Building Code. These inspections were outside the sphere of knowledge for staff

and had to be contracted out. The Special Inspections contract will be on the City Commissions January 23 meeting.

MHSs contractor is still conducting grading activities. It is anticipated to be several weeks before actual constructionbegins.

2011 Employee Survey. To date, twenty-six employees have completed the 2011 Employee Survey. This representsabout 41% of the full-time employees. This survey will help management better understand the organization from theemployees perspective and allow them to anonymously provide input and comments to help us identify areas whereimprovement may be needed. The deadline for employees to participate is 5:00 pm on January 31, 2012.


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Employee Health Insurance. The Insurance Committee listened to presentations from three insurance providers,including the current provider. Additional meetings are being scheduled with two providers so the Committee has anopportunity to ask additional questions based on the information presented. Renewal rates for Corporate Management areexpected to increase 11%. The Committee will further consider the options and prepare a recommendation for the CityCommissions consideration. This item is tentatively scheduled for the February 7 Study Session.

NLC Prescription Card Program. The City has received the NLC Prescription Drug Cards and will soon roll theprogram out to the public. The City has identified several strategic locations to place the cards and have been coordinatingwith these locations for program participation.

MAJOR CITY PROJECTSCity Facility Roof Repairs. Contractors for both modified roof projects and metal roof projects are expected tocommence work in mid-September.

KLINK Buckeye Avenue Project, Phase III. No significant change since last report.

Buckeye Avenue and First Street Geometric Improvements Project. No significant change since last report.

E. First Street Rehabilitation Project. To date, Schwab-Eaton, P.A. has invoiced the City for 74% of the contractedamount of $208,968 for design services; the City has paid $146,494, or 70%, of the contract amount. The only itemsremaining on the design contract are the bidding services and construction staking. Additionally, the City may elect to

allocate $4,500 on a second Spot Speed Study following the Projects completion to determine if the appropriate speeddesignation has been assigned to the street.

Staff is working with Schwab-Eaton, P.A. to finalize the Project plans and bid documents so the bidding process may bestarted soon.

Airport: South Parallel Taxiway Grading and Paving Project. No significant change since last report.

Airport: Taxiway Lights, Wind Cone and Electrical Vault Building Project. No significant change since last report.

Airport: T-Hangar Structure. No significant change since last report; this item has been scheduled for discussion bythe City Commission at the January 17 Study Session.

Airport Runway Marking. No significant change since last report.

PERSONNEL NOTES

Newly commissioned Police Officers Karmen Kupper and Brock Kollhoff will begin solo patrol on Sunday. ShaneWilson has been hired as a Reserve Officer to fill the vacancy created by Shane Hermanns departure. Officer Wilsonwill become a full-time officer beginning in April upon retirement from the military. Police Officer Alex Wrightreturns from the Police Academy in mid-April.

The Fire Department will be hosting fifteen Fire Fighters from area departments for a firefighter training program puton through the University of Kansas.

Wastewater Operator Chad Lokken recently completed a sixteen-week wastewater training program provided by theKansas Technical Institute. Chad received a scholarship of $1,600 to participate in the program that will allow him totake his certification test in March. Chad passed the course with a 96% on the final exam.


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BUDGETARY AND FINANCIAL NOTES Vehicle and Equipment Purchases. The Police Department has requisitioned two police patrol vehicles at a total

cost of $49,108 ($156,000 budgeted) and the Fire Department has requisitioned a pick-up truck to replace the FireChief vehicle at a cost of $30,755 ($35,000 budgeted). These three vehicles are being purchased from the KansasHighway Patrol PARTNERS Program. The FY 2012 Police Department budget includes the replacement of __ patrolvehicles; the remaining vehicles will be purchased at a later date. To date, the City has spent $79,863 (29%) of the$271,500 budgeted for vehicle and equipment purchases in Fiscal Year 2012.

MANAGEMENT THOUGHTS (topics that Imcurrently thinking about)

Development of Technology Plan Marketing of Community for NBAF, Fort Riley, etc. Need to coordinate between CVB, Chamber, Community Development, etc. Emerging Leaders Program Team Building with Department Directors Incentives to support Existing Businesses Organizational Ethics Training Sustainable Community PracticesUPCOMING COMMISSION MEETING AGENDA (subject to change)

Catholic Schools Week Proclamation MHS Inspection ServicesUPCOMING STUDY SESSION ITEMS(subject to change)January 17 State Legislative Platform Airport Advisory Committee By-Laws T-Hangar Structural ProjectFebruary 7 Health Insurance Personnel Policy State of the City Report Conditional Use Permit PC 11-11 (Verizon Wireless antennas and shed) Rezoning Request PC 11-12 (R-1 to R-2 at 1001 N. Mulberry Street)February 21 Federal Legislative Platform Flint Hills Regional Council Membership FY 2013 Financial ReviewUPCOMING MEETINGS/EVENTS (next two weeks)

City Offices Closed, January 16 (Martin Luther King, Jr. Day) Commission Study Session, January 17 at 7:00 am Economic Development Council, January 17 at 4:00 pm Commissioner Lunch, January 18 at 12:00 pm (Commissioners Weishaar and Casteel) Heritage Commission, January 19 at 4:00 pm City Commission meeting, January 23 at 3:30 pm Recreation Commission, January 23 at 5:30 pm Convention and Visitors Bureau, January 24 at 2:00 pm Commissioner Lunch, January 25 at 12:00 pm (Mayor Peterson and Commissioner Bowers)

city manger report - 1/13/12

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