City Council Regular Meeting AgendaPuyallup City Council Chambers333 S Meridian, Puyallup 98371

Tuesday, January 28, 20206:30 PM

PLEDGE OF ALLEGIANCE

ROLL CALL

APPROVAL OF AGENDA

1. CONSIDERATION OF MINUTES

1.a Minutes of October 22 and November 12, 2019October 22, 2019 Draft MinutesNovember 12, 2019 Draft Minutes

2. PRESENTATIONS AND PROCLAMATIONS

2.a LEAN Team Presentation - Project Close-out Process

CITIZEN COMMENTS

3. CONSENT AGENDA

3.a Approve a resolution to declare certain city-owned vehicles as surplus to the needs of thecityResolution - Surplus - Fire Vehicles

3.b Authorize execution of a contract amendment with Gray and Osborne in the amount of$364,970.00 for construction management of the Water Pollution Control Plant UVReplacement Project

3.c Approve an amendment to the contract with DM Disposal pertaining to customer rates forsolid waste collection and processing servicesLetter - rate adjustmentsList - rate adjustmentsLetter - Pierce County - landfill charge

3.d Approve a Local Agency Agreement with KPG, P.S. for design consulting services forPhase 1 of the Shaw Road - 12th Ave SE to 23rd Ave project

3.e Approve an Interlocal Datashare Agreement with the Washington State Department ofSocial & Health Services for use by the Municipal Court

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3.f Approve the 2020-2022 City of Puyallup and American Federation of State, County andMunicipal Employees (AFSCME) Collective Bargaining Agreement

3.g Approve a Contract with BerryDunn, LLC for negotiation and implementation servicesfor the City of Puyallup's new City View permitting softwareProposal

3.h Approve accounts payable, payroll and electronic fund transfers of $10,885,014.05Warrant Register Cover Sheets

4. ORDINANCES

4.a First reading of an ordinance establishing Puyallup Municipal Code Section 3.72, titled"Sales Tax and Use Tax for Affordable and Supportive Housing" as authorized under theprovisions of Substitute House Bill 1406Draft Ordinance

5. CONSIDERATIONS AND REQUESTS

5.a Approve the draft Age-Friendly City Action PlanAging Puyallup Action Plan

6. OTHER BUSINESS

Council Committee Assignments

CITY MANAGER'S REPORT

COUNCIL REPORTS

MAYOR'S REPORT

EXECUTIVE SESSION

ADJOURNMENT

The City Council Chambers is wheelchair accessible. Those needing assistance with hearing devicesshould contact the City Clerk's Office (253-841-5480) the Friday preceding the meeting.

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City Council Agenda Item Report

Submitted by: Cindy HuffSubmitting Department: City Clerk's OfficeMeeting Date: 1/28/2020

Subject:Minutes of October 22 and November 12, 2019

Presenter:

Recommendation:Approve the minutes of October 22 and November 12, 2019 as presented.

Background:City Council has the option to approve the minutes as presented or make amendments andapprove as amended.

Council Direction:

Fiscal Impacts:

ATTACHMENTSOctober 22, 2019 Draft MinutesNovember 12, 2019 Draft Minutes

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City of Puyallup

City Council Study Session October 22, 2019

COUNCILMEMBERS PRESENT: Mayor Palmer, Deputy Mayor Swanson, Councilmember Door, Councilmember Farris, Councilmember Jacobsen, Councilmember Kastama, and Councilmember Johnson APPROVAL OF THE AGENDA Council Action: A motion was made by Deputy Mayor Swanson and seconded by Councilmember Johnson to approve the agenda with the inclusion of an executive session at the end of the meeting. The motion passed 7-0. AGENDA ITEMS Presentations: 30-Year Service Award to Police Captain Dan Pashon

30-Year Service Award to Deputy Police Chief Dave McDonald Interim City Manager Steve Kirkelie recognized Puyallup Police Captain Dan Pashon, Deputy Chief Dave McDonald, and Facilities Lead Grant Emry for thirty-years of service to the city. Mr. Kirkelie introduced Captain Pashon and Deputy Chief McDonald, highlighted their career achievements and presented them a 30-year service award and pin for their service to the city. Captain Pashon and Deputy Chief McDonald both voiced appreciation to the city for their support of employees. Overview of the new City employee training program “PuyallupU” Executive Assistant Jessica Johnson shared a visual presentation on the basics of the PuyallupU Program and Director of Human Resources Katie Ortega shared information on the goals, impacts and anticipated outcome of the program intended to keeping employees learning, engaged and feeling valued. Ms. Johnson advised that two classes of PuyallupU had occurred so far. There has been positive feedback from several employees who shared ideas for future classes and volunteered to act as instructors. Additionally, attendance in classes allows an opportunity to meet employees from the diverse departments within the city. She voiced enthusiasm for the future of the program. Ms. Johnson and Ms. Ortega responded to several questions about the new PuyallupU Program. Mayor Palmer commented favorably on the new program and Mr. Kirkelie recognized Ms. Johnson and Ms. Ortega for their efforts in moving this project forward.

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City Council Minutes October 22, 2019

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Overview of the upcoming Puyallup Festival of Books Library Director Patty Ross provided an overview of the upcoming Festival of Books Event. She spoke of the two guest authors, Maria Semple (Where’d You go Bernadette) and Karl Marlantes (Matterhorn and Deep River) and described the subject matter of their books. The Festival of Books will be held on November 1 and November 2, and both authors have agreed to attend the reception. She anticipated a good turnout and asked council to share the event on social media. Informational presentation on the City’s Parks, Recreation and Open Space (PROS) Plan Update Parks and Recreation Director Sarah Harris prefaced the presentation and advised that the next step of the process will be an open house to gather public input. She identified the date, time and location of the event and invited the city council to attend. She introduced Tom Beckwith of the Beckwith Consulting Group. Mr. Beckwith updated the city council on the status of the PROS Plan update. He discussed the project timeline; spoke of the four-focus groups (government, schools, community organizations and athletic groups) and how the sharing of information is used; provided a comprehensive overview of city parks including current and proposed amenities; provided several options to address “park gaps;” and discussed options to expand and interconnect the trail systems to create a more walkable community. Additionally, Mr. Beckwith shared several ideas for improvements of city-owned facilities. He shared several possible community partnership ideas intended to expand the city’s recreational facilities and opportunities for city residents. Ms. Harris and Mr. Beckwith responded to several questions by the councilmembers throughout the presentation. Council members commented on the work done so far, were intrigued by the idea of a partnership with the Tacoma Stars but concerned with the Meeker Mansion proposal and added their ideas and suggestions for the plan. Informational update on the Sound Transit Parking Garage Project Senior Planner Chris Beale introduced Sound Transit (ST) representatives; Government Relations Representative Austin Nielsen and Project Managers John Michaels and Ken Lee. He also recognized the presence of City Engineer Hans Hunger and acknowledged the engineering staffs efforts on this project. Mr. Beale outlined the history of the proposed parking garage and what the project is intended to provide. He elaborated on the collaboration between ST and the city in the design-builder selection process and between the city and the design-builder in the permitting process. He shared a conceptual drawing of the proposed garage and outlined the City’s next steps in the process, to include several access improvement projects by the City and Sound Transit.

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City Council Minutes October 22, 2019

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Mr. Neilson introduced himself to councilmembers and prefaced Mr. Lee’s presentation on dealing with ST’s next steps in the process including the framework of the development agreement. Mr. Lee elaborated on ST’s portion of the access improvements, discussed the Transit’s next steps in the design/construction phase of the project schedule and voiced the intent to meet the City’s downtown architectural design guidelines. He outlined their next step as the selection of a design-builder who will then present the community outreach gathered to the Design Review Historic Preservation (DRHP) Board, apply for the permits and start the construction. Mr. Lee, Mr. Neilson, Mr. Hunger and Mr. Beale responded to a variety of questions in regards to the stability of ST2 Funding; if the City can advertise events (banners) on the new facility; the City’s share of an estimated $3.4 Million in access improvements; if the garage could be available to the public during weekend events; whether the City Council will have the final say on the design; and questioned what would happen if the costs exceed the estimate. Council Action: At 8:31 p.m., a motion was made by Deputy Mayor Swanson and seconded by Councilmember Door to extend the meeting for thirty minutes. The motion passed 7-0. Councilmembers also asked about facility security, the traffic analysis, pedestrian bridge and remediation of on-site contaminated soil. Councilmembers voiced their thoughts, opinions and ideas regarding the project. Councilmembers Kastama and Johnson both wished to see council involvement in the design process and Councilmember Door asked for assurance that the 2016 estimate of $3.4 Million in improvements is still achievable. Council Action: At 8:58 p.m., a motion was made by Deputy Mayor Swanson and seconded by Councilmember Jacobsen to extend the meeting an additional thirty minutes. The motion passed 7-0. Mayor Palmer reminded the city council about the upcoming Veteran’s Day event planned for November 10th at the Pioneer Park Pavilion. EXECUTIVE SESSION At 8:59 p.m. Mayor Palmer announced an executive session of approximately thirty minutes to discuss with the City Attorney possible litigation with possible action to follow. Interim City Manager Steve Kirkelie, City Attorney Joe Beck, City Clerk Mary Winter, Public Works/Streets Supervisor Ken Davies, Mayor Palmer and the councilmembers recessed into executive session. The meeting reconvened at 9:27 p.m., and the following action was taken. Council Action: A motion was made by Deputy Mayor Swanson and seconded by Councilmember Jacobsen to authorize the City Attorney to make a binding offer of settlement in Pierce County Case #19-2-08885-6 at the City Attorney’s discretion, and if made, in an amount to be determined by the City Attorney based upon advice and input received from the City Manager and the City’s special legal counsel; due to the requirements of applicable statutes and court rulings

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City Council Minutes October 22, 2019

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the amount of the settlement cannot be disclosed until final judgement has been entered or the offer has been accepted. The motion passed 7-0. ADJOURNMENT – 9:28 p.m.

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City of Puyallup Regular City Council Meeting

November 12, 2019 COUNCILMEMBERS PRESENT: Mayor Palmer, Deputy Mayor Swanson, Councilmember Door, Councilmember Farris, Councilmember Jacobsen, Councilmember Kastama, and Councilmember Johnson APPROVAL OF THE AGENDA Council Action: A motion was made by Deputy Mayor Swanson and seconded by Councilmember Johnson to approve the agenda. The motion passed 7-0. CONSIDERATION OF MINUTES Council Action: A motion was made by Deputy Mayor Swanson and seconded by Councilmember Door to approve the minutes of June 11, July 16, July 23, August 20, August 27, and September 10, 2019. The motion passed 7-0. PRESENTAIONS AND PROCLAMATIONS Proclamation: American Legion Day Mayor Palmer read and presented a proclamation to Post 67 American Legion Commander Rex Faubion proclaiming November 6, 2019 as American Legion Day in the City of Puyallup. CITIZEN COMMENTS Mr. Andy Anderson: time remaining on council’s priority to purchase the property adjacent to Meeker Mansion for the Centennial Park plan. Mr. John Hopkins: agreed with Andy Anderson regarding Centennial Park; congratulations to incumbents; Main Street’s business and occupation tax credits and the give back program. Mr. David Myers: rental properties, zoning codes and preservation of the single-family home designation. Ms. Holly O’Brien: the Meeker Mansion holiday season and upcoming events. Ms. Patty Villa: Farmer’s Market status update. Mr. Robin Ordonez: congratulated John Palmer and Robin Farris on their re-election; concern over the possible placement of the jail; the Chamber of Commerce’s political endorsements; and the warehouses at Shaw Road.

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City Council Minutes November 12, 2019

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Mr. John Knutson: honored the passing of Arnold Gene Landry; recognized Deputy Mayor Swanson for his years of service; and defended the Shaw Road warehouses decision. Mr. Bud Metzger: congratulations to the election winners; warehouses in the Shaw Road area. CONSENT AGENDA Department of Ecology Grant Acceptance to assist the City’s NPDES Permit Implementation Donation of “Pony Play” Sculpture for Outdoor Art Gallery Contract relating to Clark’s Creek Retrofit Plan Update and Street Sweeping Quality Assurance Project Plan Contract approval for the Rainier Woods Park Restroom addition 2017 Sidewalks Links and 14th Street SW Sidewalk Link Project Acceptance Karshner Elementary Pedestrian Safety Improvements Project Acceptance 2019 Emergency Management Performance Grant Acceptance Resolution setting a meeting date with the initiators of annexation proceedings related to Freeman Road Milwaukee Bridge Consultant Contract Amendment Approve accounts payable, payroll, and electronic fund transfers of $5,453, 882.87 Council Action: A motion was made by Deputy Mayor Swanson and seconded by Councilmember Johnson to approve the consent agenda. The motion passed 7-0.

RESOLUTION NO. 2388

A RESOLUTION of the City Council of the City of Puyallup, Washington to set a meeting date with the initiators of annexation proceedings for the Freeman Road area

PUBLIC HEARINGS Public hearing regarding 2020 revenues and property tax levy Finance Director Barbara Lopez anticipated two actions from the public hearing; approval of an ordinance levying the property tax increases and a resolution setting the 2020 property tax increase in dollars and percentage. She outlined the criteria used to determine a levy amount of

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City Council Minutes November 12, 2019

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approximately $9.24 Million, estimated the levy rate at $1.33 per $1,000 assessed value, and noted a decrease due to the repayment of Library bonds. The city is below the maximum allowable levy amount of $12.5 Million which allows the city additional banked capacity. Ms. Lopez responded to several questions regarding the levy percentage rates, ordinance timeline, maximum amount of levy allowed, and the decrease in property taxes. Councilmembers voiced their thoughts and opinions regarding the proposed one-percent property tax increase. The council opted to move forward with the first reading of the ordinance and approval of the resolution. Mayor Palmer opened the public hearing at 7:16 p.m. Mr. Bud Metzger acknowledged the decrease from the repayment of library bonds and the proposed one-percent property tax increase. He suggested council forego certain benefits to offset the increase. Mayor Palmer closed the public hearing at 7:18 p.m. Council Action: A motion was made by Deputy Mayor Swanson and seconded by Councilmember Farris to approve first reading of the ordinance. The motion passed 6-1 (Johnson). Council Action: A motion was made by Deputy Mayor Swanson and seconded by Councilmember Door to approve the 2020 property tax resolution. The motion passed 6-1 (Johnson).

RESOLUTION NO. 2389

A RESOLUTION of the City Council of the City of Puyallup, Washington, authorizing the increase of property tax revenue for 2020 in terms of dollars and percentage pursuant to RCW 84.55.120

Public hearing and first reading of an ordinance on the proposed City of Puyallup 2020 Budget Ms. Lopez briefly reviewed the proposed 2020 Budget with the inclusion of adjustments from the preliminary budget and corrected an inadvertent mistake from the budget deliberations. Mayor Palmer opened the public hearing at 7:23 p.m. Mr. Bud Metzger: waste management education funds under consideration, Pierce County Public Works (PCPW) seminars on environmentally-friendly waste management; suggested a possible partnership with PCPW for seminars to lower overall cost of waste management; Cost of benefits for council and suggested council forego certain benefits to offset costs.

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City Council Minutes November 12, 2019

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Mr. Robin Ordonez: Use of Lodging Tax Advisory Committee (LTAC) funding; Chamber of Commerce’s political endorsements. Mr. Ned Witting: Encouraged the council to minimize tax impact to residents from the forthcoming Public Safety Building. Mayor Palmer closed the public hearing at 7:28 p.m. Councilmembers shared their comments and general support for first reading of the 2020 City Budget ordinance. Deputy Mayor Swanson proposed reallocating funding to the Public Safety Building project. Councilmembers discussed the importance in keeping funds for the intended projects.

Councilmember Farris conversed a need to set a policy regarding LTAC and Community Funding recommendations and proposed that moving forward any Community or LTAC funds are not dispensed until council commits to a set policy. Council was supportive of addressing the need for compiling best practices and setting up policies. City Manager Steve Kirkelie volunteered to compile best practices for community funding and LTAC allocation of funds. Councilmembers deliberated about the Chamber of Commerce funding and endorsements and allocations of funds for the Public Safety Building. Mayor Palmer congratulated and thanked the staff for their hard work on the 2020 Budget. Council Action: A motion was made by Deputy Mayor Swanson and seconded by Councilmember Jacobsen to approve first reading of the ordinance. The motion passed 7-0. ORDINANCES Ordinance amending Puyallup Municipal Code (PMC) 5.04.018 relating to business license requirements City Attorney Joe Beck stated that the intent of the ordinance is to correct an oversight in the business license code which makes it difficult to track and enforce certain code violations and growing businesses, etc. It would require businesses to obtain a business license at zero cost until they reach the $12,000 threshold, at which time they are required to apply for and pay the business license fee. This will ensure that we have the proper resources necessary to enforce codes. He specified this change is recommended by the Washington State Department of Revenue. Council provided feedback and over-all support for the ordinance. Council Action: A motion was made by Councilmember Jacobsen and seconded by Deputy Mayor Swanson to approve first reading of the ordinance. The motion passed 7-0.

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City Council Minutes November 12, 2019

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Ordinance amending Puyallup Municipal Code Section 21.04 (Environmental Policy) Development Services Director Tom Utterback presented a brief background on SEPA (State Environment Policy Act) and American Association of State Highway and Traffic Officials (AASHTO). The ordinance would add two technical documents recommended by AASHTO. Doing so would improve the city’s pavement maintenance and construction specification documents bringing them up to industry standard. Council Action: A motion was made by Councilmember Johnson and seconded by Councilmember Door to approve first reading of the ordinance. The motion passed 7-0. RESOLUTIONS Resolution scheduling a public hearing date for a proposed right-of-way vacation along 3rd Ave NW Deputy Mayor Swanson stated that the first public hearing for this resolution will take place on Tuesday, December 10, 2019 at 6:30 p.m.. City Engineer Hans Hunger added that the second hearing is scheduled to take place on Tuesday, January 7, 2020 at 6:30 p.m. Mr. Kirkelie, Mr. Utterback and Mr. Hunger responded to council questions and concerns. Council Action: A motion was made by Deputy Mayor Swanson and seconded by Councilmember Jacobsen to approve the resolution. The motion passed 7-0.

RESOLUTION NO. 2390

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PUYALLUP, setting a public hearing to vacate a portion of 3rd Avenue Northwest between the 500 and 600 block

CITY MANAGER’S REPORT Mr. Kirkelie announced a public reception planned for outgoing Deputy Mayor Swanson on December 10th from 5:30 to 6:30 p.m. COUNCIL REPORTS Councilmember Farris: advised council that the League of Women Voters is hosting a seminar on homelessness on Thursday, January 30, 2020 from 5:00 to 9:00 p.m. at Pierce College in Puyallup. Councilmember Door: thanked Mr. Heires for his work on the Veteran’s Day event.

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City Council Minutes November 12, 2019

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Councilmember Jacobsen: noted the ‘Golden Rule’ banners downtown by Tiffany’s Skate, in particular the “Skating for Food” event benefiting Backpack kids on November 14th and coats for Saint Francis House on November 21st. Deputy Mayor Swanson: December 7th is the Santa Parade and Tree Lighting Event downtown; he thanked the American Legion and Veterans of Foreign War for their event and Councilmember Door for filling in at the last minute. MAYOR’S REPORT - None ADJOURNMENT – 8:20 p.m.

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City Council Agenda Item Report

Submitted by: Ken DaviesSubmitting Department: Public WorksMeeting Date: 1/28/2020

Subject:Approve a resolution to declare certain city-owned vehicles as surplus to the needs of the city

Presenter:Ken Davies, Interim Public Works Director

Recommendation:

Approve a resolution to declare vehicles purchased and owned by the City of Puyallup to besurplus equipment and authorize the disposal of such equipment.

Background:Central Pierce Fire & Rescue returned the following three city-purchased fire engines to thecity:

Vehicle #6826 - 2001 Pierce Dash Pumper (Vin # 4P1CT02S41A001626),Vehicle #6827 - 2007 Pierce Dash Pumper (Vin # 4P1CT02H83A003290), andVehicle #6828 - 2007 Pierce Dash Pumper (Vin # 4P1CD01H67A007598).

These vehicles are surplus to the needs of the city. Each fire engine exceeds a value greaterthan $5,000 and disposal shall require the approval of the City Council. After the equipmentis authorized for disposal it will be sold at auction.

Council Direction:

Fiscal Impacts:

ATTACHMENTSResolution - Surplus - Fire Vehicles

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Resolution No._________Surplus Equipment

Page 1 of 2

RESOLUTION NO.________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OFPUYALLUP declaring vehicles #6826 - 2001 Pierce Dash Pumper VIN # 4P1CT02S41A001626; #6827 - 2007 Pierce Dash Pumper VIN # 4P1CT02H83A003290; and #6828 - 2007 Pierce Dash Pumper VIN # 4P1CD01H67A007598 purchased and owned by the City of Puyallup to be surplus equipment and authorizing the disposal of suchEquipment pursuant City policy

WHEREAS, the city owns vehicles #6826 a 2001 Pierce Dash Pumper VIN # 4P1CT02S41A001626, #6827 a 2007 Pierce Dash Pumper VIN # 4P1CT02H83A003290, and #6828 a 2007 Pierce Dash Pumper VIN # 4P1CD01H67A007598;

WHEREAS, these vehicles have exceeded their useful life;

WHEREAS, these vehicles are now surplus to the City’s needs;

WHEREAS, The City Council finds that it is in the public interest to surplus the equipment and dispose of it in a commercially reasonable manner;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THECITY OF PUYALLUP AS FOLLOWS:

Section 1. The equipment identified herein is surplus to the needs of the City and should be sold in accordance with Washington State law and City policy.

Section 2. The City Manager is authorized to execute all necessary documents to effectuate such transaction.

Section 3. The City Clerk is authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener’s/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto.

Adopted by the City Council of the City of Puyallup, Washington, on the 28th day of January 2020.

__________________________________Julie DoorMayor

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Resolution No._________Surplus Equipment

Page 2 of 2

Approved as to form: Attest:

___________________________________ __________________________________Joseph Beck Mary WinterCity Attorney City Clerk

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City Council Agenda Item Report

Submitted by: Michelle GehringSubmitting Department: EngineeringMeeting Date: 1/28/2020

Subject:Authorize execution of a contract amendment with Gray and Osborne in the amount of$364,970.00 for construction management of the Water Pollution Control Plant UVReplacement Project

Presenter:Hans Hunger; City Engineer

Recommendation:Authorize the City Manager to execute a contract amendment for ConstructionAdministration Services with Gray and Osborne in the amount of $364,970.00 for theWPCP's UV Replacement Project in a form as approved by the City Attorney.

Background:This contract amendment is an extension of the original professional services contract withGray and Osborne, approved by Council on May 14th, 2019. This amendment is forconstruction management services of the UV Replacement Project. The original contractamount was for $190,850.00, which was only for the design work for the UV Replacementproject. With this amendment for construction management services the final contract amountequals $555,820..00

Gray and Osborne's Scope of Work will include the following:1) Setup Construction Management System 2) Project Construction Administration 3) Office Engineering - Review product proposals from the contractor; Evaluate changeorders and the work submitted by the sub-consultants4) Inspection5) Record drawings

Council Direction:

Fiscal Impacts:This contract is being funded from the Aging Equipment allocation within the WastewaterFund.

ATTACHMENTS17

City Council Agenda Item Report

Submitted by: Brenda FritsvoldSubmitting Department: City Manager's OfficeMeeting Date: 1/28/2020

Subject:Approve an amendment to the contract with DM Disposal pertaining to customer rates forsolid waste collection and processing services

Presenter:

Recommendation:Authorize the City Manager to execute an amendment to the contract with DM Disposalpertaining to rates for solid waste collection and processing

Background:The City contracts with DM Disposal to provide solid waste collection and recycling servicesto Puyallup residents and businesses. The current contract runs through 2023, with an optionaltwo-year extension.

Per the terms of the contract, DM Disposal can increase service rates annually based on theConsumer Price Index (CPI) as well as greater landfill ("tip fee") costs as approved by PierceCounty. DM may also seek rate adjustments for "unforeseen costs" such as fuel, tax charges,governmental fees and surcharges, and changes in laws, rules and regulations. The City hasthe discretion to approve or deny any rate change requests arising from unforeseen costs.

Due to continued international pressures on the global recycling market, DM Disposal isexperiencing increased costs to collect and dispose of recycled goods. DM Disposal is thusrequesting an aggregate average rate increase of 1.3% to offset the increased costs associatedwith processing recyclable materials.

Taken together, the proposed new rates effective March 1, 2020 reflect 1) the annualConsumer Price Index (CPI) adjustment of 2.15%, 2) the recently adjusted tipping fee inPierce County from $164.34 to $167.38 per ton, and 3) the higher cost of processingrecyclable materials, resulting in the following average aggregate increases: Residential =2.4%, Commercial = 2.7%, Multi-Family = 2.5%, Yard Waste = 1.8% and CommercialRecycling = 1.7%.

Council Direction:

Fiscal Impacts:18

ATTACHMENTSLetter - rate adjustmentsList - rate adjustmentsLetter - Pierce County - landfill charge

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City Council Agenda Item Report

Submitted by: Michelle GehringSubmitting Department: EngineeringMeeting Date: 1/28/2020

Subject:Approve a Local Agency Agreement with KPG, P.S. for design consulting services for Phase1 of the Shaw Road - 12th Ave SE to 23rd Ave project

Presenter:Hans Hunger, City Engineer

Recommendation:Authorize the City Manager to execute a professional services consultant agreement withKPG, P.S. for the Shaw Road - 12th Avenue SE to 23rd Ave SE, Phase 1 in the amount of$709,624.41, in a form as approved by the City Attorney.

Background:The City Council approved funding for this project at the September 24, 2019 meeting.

Under this agreement the design consultant, KPG, P.S., will provide a conceptual design forShaw Road, Plase 1. The location of Phase 1 includes the intersection of 23rd Ave SE toslightly north of 12th Ave SE.

The Scope of Work will include:

1) A project survey base map showing existing and proposed right of way.2) Horizontal and approximate vertical location of curb, gutter, sidewalk, and pavement edges.3) Approximate type, size, and location of culverts.4) Locations of proposed channelization.5) Private party impacts6) Right of Way acquisition

KPG, P.S. will also cover management/coordination/administration task, traffic analysis, andconceptual stormwater design.

Council Direction:

Fiscal Impacts:WSDOT Grant of $614,000.00 with the remaining portion funded through REET funds.

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ATTACHMENTS

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City Council Agenda Item Report

Submitted by: Ellen AtteberySubmitting Department: Municipal CourtMeeting Date: 1/28/2020

Subject:Approve an Interlocal Datashare Agreement with the Washington State Department of Social& Health Services for use by the Municipal Court

Presenter:Judge Andrea Beall

Recommendation:Authorize the City Manager to execute an interlocal agreement with the State Department ofSocial and Health Services (DSHS), in a form as approved by the City Attorney, to allowPuyallup Municipal Court staff to access the Benefit Verification System at no cost to theCity.

Background:This Interlocal Datashare Agreement with DSHS allows access to their Benefit VerificationSystem which will allow the Municipal Court Clerks to verify if a defendant is receivingbenefits in order to determine indigency for a court appointed attorney or waiver of fines andfees.

Council Direction:

Fiscal Impacts:None

ATTACHMENTS

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City Council Agenda Item Report

Submitted by: Katie OrtegaSubmitting Department: Human ResourcesMeeting Date: 1/28/2020

Subject:Approve the 2020-2022 City of Puyallup and American Federation of State, County andMunicipal Employees (AFSCME) Collective Bargaining Agreement

Presenter:Katie Ortega, Human Resources Director

Recommendation:

Authorize the City Manager to execute the 2020-2022 City of Puyallup and AmericanFederation of State, County and Municipal Employees (AFSCME) collective bargainingagreement in a form as approved by the City Attorney.

Background:The City began negotiations with AFSCME in October 2019 and reached a tentativeagreement on November 26, 2019. The preceding collective bargaining agreement expired onDecember 31, 2019. The proposed AFSCME collective bargaining successor agreement is forthree years (2020-2022) and includes:

1. Cost of Living Adjustments (COLA) 2020: 100% of the CPI-U, Seattle-Tacoma-Bremerton first half index (2.5%) 2021: 100% of the CPI-U, Seattle-Tacoma-Bellevue first half index, 1% minimum 5%maximum 2022: 100% of the CPI-U, Seattle-Tacoma-Bellevue first half index, 1% minimum 5%maximum

2. Market Adjustments• A one-time market adjustment of 2.5% across all union positions • An additional one-time 2.5% market adjustment for the Probation Officer position (1 FTE)and the Records Clerk Supervisor position (1 FTE)

3. Longevity Pay Increase • Employees with ten (10) or more years of service: increase from $50 to $65.00 per month • Employees with fifteen (15) or more years of service: increase from $75 to $90.00 permonth • Employees with twenty (20) or more years of service: increase from $100 to $120.00 per 30

month

4. Acting Pay Increase Employees assigned by their manager to perform the work of a higher classification for a fullwork day of eight (8) consecutive hours or longer shall be compensated at the rate of thehigher classification.

5. Shift Differential PayA premium of five (5%) above the employee’s base hourly wage shall be paid to an employeefor hours worked between 9 p.m. and 5 a.m.

6. Health InsuranceUpdated language to allow regular status part-time employees to sign up for prorated healthinsurance benefits, consistent with City policy.

7. Temporary EmployeesAdded a new provision allowing for the hiring of temporary employees into union positionsfor up to six months at a time.

8. Call Back Pay ClarificationClarification and limiting of terms of Call Back Pay language.

9. Comp TimeNew language asserting employees working overtime for grant funded or third-partyreimbursable hours shall be paid overtime, not comp time.

10. Health Insurance Wellness ProgramContinued participation in the City’s Wellness Program, with premium copay for thoseemployees who do not comply with the program.

11. Pay Period ChangeAdded language allowing for the elimination of the extra paycheck on the 31st of December.

12. Limiting Grievance ProcessDisallowing employees to address unlawful discrimination through the union grievanceprocess, as this is appropriately handled through the court system.

13. Language Clean Up and ClarificationContract language clean up and clarification resulting from state and/or federal law changes(union security updates, sick leave and PFML updates, drug and alcohol testing updates).

Council Direction:

Fiscal Impacts:31

Represents a first year increase of 5.3% or $198,900. The 2.5% COLA ($93,800) is alreadyincluded in the 2020 adopted budget, leaving $105,100 to be added as a budget adjustment.

ATTACHMENTS

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City Council Agenda Item Report

Submitted by: Michelle GehringSubmitting Department: EngineeringMeeting Date: 1/28/2020

Subject:Approve a Contract with BerryDunn, LLC for negotiation and implementation services for theCity of Puyallup's new City View permitting software

Presenter:Hans Hunger, P.E., City Engineer

Recommendation:Authorize the City Manager to execute a Professional Services Contract in the amount of $97,336.00 with BerryDunn, LLC, in a form as approved by the City Attorney, for thenegotiation and implementation services for the CityView permitting software.

Background:In October 2019 Development Services Director Tom Utterback provided an update to thestatus of the permitting software upgrade which included the recommendation to hire anindependent consultant to assist in the implementation of CityView permitting software.

A Request for Proposals (RFP) was issued for consultant services and the City received threeproposals which were reviewed by a team consisting of members from Development Services,Engineering, and Information Technology. BerryDunn's proposal was the mostcomprehensive and reference checks were done with two jurisdictions, Outagamie County,Wisconsin and South Jordan, Utah, both of whom used BerryDunn for assistance withimplementing the CityView Software. Both references emphasized the value of additionalservices provided by BerryDunn related to evaluation of readiness to proceed and testing toensure a successful implementation of CityView.

The scope of work will include the following elements:

1) Project Initiation2) Contract Negotiation Assistance and Implementation Planning3) Process Diagramming4) Implementation Project Oversight 5) Evaluation of Readiness to Proceed6) User Acceptance Testing

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Council Direction:

Fiscal Impacts:$97,336.00 will be paid from the 2020 Tier 3 funds budgeted for the permitting softwareimplementation project.

ATTACHMENTSProposal

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PROPOSAL TO PROVIDE

CityView Contract Negotiation and Implementation Oversight Services

TO BENEFIT THE

City of Puyallup, Washington

BerryDunn100 Middle Street, Portland, ME 04101207-541-2200

Chad Snow, Principalcsnow@berrydunn.com

Kevin Price, Engagement Managerkprice@berrydunn.com

Proposal Submitted On:

January 10, 2020, before 5:00 p.m.

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January 10, 2020

Amit Makharia, IT Project Manager333 S Merididan StPuyallup, WA 98371

Sent via email to amit@ci.puyalup.wa.us

Dear Amit:

Thank you for the opportunity to submit this revised proposal describing how our consulting team may assist the City of Puyallup (City) with contract negotiation assistance and project management oversight services during its upcoming CityView system implementation.

Berry Dunn McNeil & Parker, LLC (BerryDunn) is an independent management and IT consulting and certified public accounting firm headquartered in Maine and serving clients nationally. We have a dedicated Local Government Consulting Practice Area that focuses on supporting local government entities like the City as they seek to migrate from legacy permitting systems to modern solutions.

Based upon our prior conversations, we understand that the City chose CityView as its replacement permitting software to best meet the following needs: rapid response to customers, efficient data entry, and high staff productivity. During contract negotiations and implementation oversight, our ongoing focus will be on these factors, as well as the needs and goals of City employees. On the following pages, we have outlined how BerryDunn can assist the City in the successful completion of this important project.

How Our Team Can Help the City

You can rely on our commitment to the public sector. Our proposed team works exclusively with local public sector clients, and is part of our Community Development and Utility Operations Practice within our Local Government Practice Area. This practice is comprised of previous planning and community development government professionals, as well as consultants with extensive experience assisting municipalities in RFP development, system selection, and implementation oversight.

Our team leaders and consultants are experienced and knowledgeable in CityView software. Our engagement manager, Kevin Price, has been involved with three CityView implementations, for the City of South Jordan, Utah; Outagamie County, Wisconsin; and Oak Park, Illinois. Under his leadership, the City can have confidence our contract negotiation skills and experience, and ability to keep system implementations on track.

The City will be working with devoted, AICP-certified planners who have intimate knowledge of planning, building, and development business needs. Two of our proposed team members, Alex Kee and Fred Turnier, have held community development roles for public sector municipalities, and thus can offer in-depth knowledge of how a digital permitting software should support the City’s business processes. As consultants, they also use their certifications from the American Institute of Certified Planners (AICP) to support public sector organizations like the City in making large-scale changes that align with long-term needs and goals.

We bring specialized procurement and contract negotiation expertise. Our procurement lead, Ryan Doil, has led contract negotiations for over 50 local government software negotiations in the last six years, including four involving Harris Computer System products and two with CityView products.The City can rely on his ability to advocate for your specific technology goals and needs during the negotiation process with CityView. 36

BerryDunn's Relevant Experience | 2

Our Work in Washington and the Pacific Northwest

BerryDunn has a demonstrated commitment to serving clients in Washington and Oregon. We have developed a strong understanding of the public sector landscape in these states through recent or ongoing consulting engagements with the following clients:

City of Beaverton, OregonCity of Grants Pass, OregonCity of Pasco, Washington**City of Richland, WashingtonCity of Shoreline, WashingtonCity of Vancouver, WashingtonMetro Parks Tacoma, WashingtonOregon Department of Administrative ServicesOregon Enterprise Technology Services

Oregon Health Care AuthorityOregon LotterySpokane Public SchoolsWashington Department of CorrectionsWashington Health Benefit ExchangeWashington Health Care AuthorityWashington State Auditor’s OfficeWashington State University

**Project work is scheduled to begin in 2020

BerryDunn's Relevant Experience

Implementation Assistance Experience

BerryDunn has extensive experience providing Project Management assistance for enterprise-wide system implementation projects. In Table 1, we have summarized some of our current and past project management engagements.

Table 1: Sample Project Management Assistance Clients

Client Service Provided System Implemented

City of Tucson, Arizona

Population: 530,000

Project Management Support

EnerGov Community Development

City of Long Beach, California

Population: 470,000

IV&V/Quality Assurance

Munis ERP

Berks County, Pennsylvania

Population: 420,000Project Oversight Tyler IAS World CAMA

Washtenaw County, Michigan

Population: 345,000

Project Management

Munis ERP

Washington County, Minnesota

Population: 250,000Project Oversight

Highline Human Resource Information System (HRIS)

City of Irving, Texas

Population: 240,000

Project Management

Munis Enterprise Resource Planning (ERP) and Systems & Software Utility Billing

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BerryDunn's Relevant Experience | 3

Client Service Provided System Implemented

City of Glendale, Arizona

Population: 235,000

Project Management

Munis ERP

Sussex County, Delaware

Population: 216,000Project Oversight Tyler IAS World CAMA

City of Frisco, Texas

Population: 188,000Project Oversight Avolve ProjectDox

Outagamie County, Wisconsin

Population: 187,000Project Oversight CityView Community Development

Minnehaha County, South Dakota

Population: 185,000

Project Management

Munis ERP and Incode Tax

City of Grand Prairie, Texas

Population: 183,000

Project Management

EnerGov Community Development

Scott County, Iowa

Population: 167,000IV&V New World Systems ERP

City of Sioux Falls, South Dakota

Population: 157,000Project Oversight

Munis ERP and EnerGov Community Development

City of Mesquite, Texas

Population: 143,000

Project Management

Munis ERP and Incode Courts

Coconino County, Arizona

Population: 140,000Project Oversight Munis ERP

City of Surprise, Arizona

Population: 126,000

Project Management

Munis ERP and EnerGov Community Development

City of Pearland, Texas

Population: 120,000Project Oversight

New World Systems ERP and CRW (Now CentralSquare) Community Development

City of Wilmington, North Carolina

Population: 118,000

Project Management

Munis ERP and EnerGov Community Development

City of Independence, Missouri

Population: 117,000Project Oversight Munis ERP

City of College Station, Texas

Population: 114,000

Project Management

Munis ERP and CRW (Now CentralSquare) Community Development

City of Boulder, Colorado

Population: 103,000

Project Management

Munis ERP

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BerryDunn's Relevant Experience | 4

Client Service Provided System Implemented

City of Allen, Texas

Population: 101,000Project Oversight

Munis ERP and EnerGov Community Development

City of Boca Raton, Florida

Population: 100,000

Project Management

Oracle ERP, EnerGov Community Development, and Advanced Utility Systems Utility Billing

Carver County, Minnesota

Population: 99,000Project Oversight

Highline Human Resource Information System (HRIS)

City of Bloomington, Minnesota

Population: 86,000Project Oversight Munis ERP

City of Alameda, California

Population: 79,200Project Management

Munis ERP

City of Rapid City, South Dakota

Population: 70,000Project Oversight Munis ERP

City of Bismarck, North Dakota

Population: 65,000

IV&V/Quality Assurance

CRW (Now CentralSquare) Community Development

City of South Jordan, Utah

Population: 62,000Project Oversight

Munis ERP and CityView Community Development

City of Richland, Washington

Population: 55,000Project Oversight Munis ERP

Village of Oak Park, Illinois

Population: 52,000Configuration Assistance

CityView Community Development

City of Ormond Beach, Florida

Population: 42,000

Project Management

Munis ERP

City of Manassas, Virginia

Population: 42,000Project Oversight

Munis ERP and EnerGov Community Development

City of Duncanville, Texas

Population: 39,000

Project Management

Munis ERP

City of Dover, Delaware

Population: 38,000Project Oversight

Munis ERP and EnerGov Community Development

City of Farmers Branch, Texas

Population: 35,000

Project Management

Munis ERP and EnerGov Community Development

City of Waynesboro, Virginia

Population: 21,000Project Oversight

Munis ERP and EnerGov Community Development

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BerryDunn's Relevant Experience | 5

Client Service Provided System Implemented

Pitkin County, Colorado

Population: 18,000Project Oversight Sages Community Development

Process Improvement and Diagramming

Process mapping and process improvement are core services for BerryDunn. Our methodology draws upon best practices and tools from Lean Six Sigma, such as defining the voice of the customer andidentifying waste, as well as elements of other organizational assessments and process improvement methodologies. Our proposed engagement manager has a Lean Six Sigma Green Belt and has led previous process improvement projects for clients such as the Cities of Frisco, Texas, Rockville, Maryland, and Philadelphia, Pennsylvania. Table 2, below, is a representative list of projects performed by BerryDunn related to business process mapping that will be part of the City’s implementation of CityView.

Table 2: Process Improvement Experience

Client Project Details Client Project Details

Albemarle County, VA

Human resources and payroll business process review

City of Frisco, TX

As-is process diagramming and improvement recommendations for plan review processes

City of Alexandria, VA

As-is business process diagramming for community development functional areas

City of Philadelphia,

PA

Addressing process analysis and as-is process diagramming for the Streets Department’s permitting processes

City of Fredericksburg,

VA

ERP system planning and as-is business progress diagramming of permitting processes

City of Richland, WA

Community development and asset management process review

City of Coral Springs, FL

ERP system planning and as-is business progressdiagramming of critical business processes

City of Rockville, MD

Development Services and Public Works Business Process Mapping, Analysis, and Training

City of Fort Collins, CO

Workflow analysis of procure-to-pay processes

City of Surprise, AZ

Fire payroll business process diagramming

City of Homestead, FL

As-is business process diagramming for community development functional areas and development fee analysis

Gallatin County, MT

Systems planning, needs assessment and process diagramming

City of Burlington, VT

Business process analysis for City-wide project accounting including identifying areas for

Ottawa County, MI

Business process analysis for County-wide procurement including identifying areas for

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Methodologies and Tools | 6

Client Project Details Client Project Details

improvement in process, policy, and technology

improvement in process, policy, and technology

City of Bismarck,

North Dakota

Land records management study; included analysis and documentation of code enforcement and permitting processes

City of Sioux Falls, South

Dakota

Workflow and business process review and system selection assistance for a new City-wide planning and zoning, code enforcement, permitting, and licensing system

Methodologies and Tools

Resources and Technology Toolkit

For the daily management and undertaking of project tasks, we strive to avoid unnecessary delays, enhance productivity, promote collaboration, and minimize barriers to participation. To that end, we use technology that is familiar or intuitive to most users in addition to our project resources assembled from years of public sector consulting, as detailed below in Figure 1.

Figure 1: Resources and Technology Toolkit

Microsoft Word and ExcelMost of our deliverables are initially

developed using these common software applications.

Zoom Collaboration TechnologyBerryDunn provides teleconference and

videoconference technology through Zoom, a cloud video conferencing service that

provides video, audio, and wireless capabilities for online meetings, screen

sharing, and group messaging.

Microsoft Visio We use Visio for the development of process

flows, organization charts, and business process diagrams, and typically provide

clients with final versions in both Visio and PDF formats.

Microsoft SharePointWe will use BerryDunn KnowledgeLink, a customized Microsoft SharePoint tool, to maintain project calendars and a secure

repository of project documents.

Microsoft PowerPointWe use PowerPoint primarily for

communicating key information during presentations and training sessions. In addition to displaying the presentation onscreen, we provide handouts of the

presentation for participants.

Microsoft ProjectWe use Microsoft Project to develop and

maintain project schedules. Where licensing constraints present a barrier, BerryDunn can easily provide an alternative format, such as PDF, for ease of client access. In addition,

our proposed project manager is familiar with Microsoft Project and its uses.

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Methodologies and Tools | 7

Our Project Management Methodology

To help ensure that project objectives are met, and initiation and completion of project work are conducted in a timely manner, each BerryDunn project is led by an experienced project manager who understands and utilizes project management best practices. Our Government Consulting Group employs project management best practices from the Project Management Institute’s (PMI®’s) Project Management Body of Knowledge (PMBOK®), Version 6. Our approach includes applying standard processes across the project management life cycle, as shown in Figure 2.

Figure 2: Project Management Life Cycle

Approach to Change Management

Migrating from legacy systems to modern tools requires a significant change in how work is performed. Stakeholders’ willingness to adopt new processes and tools can play a critical role in the success—or failure—of the new system(s). Resistance is a natural reaction to significant change. Some stakeholders may suffer from change saturation, or, if they have had a negative change experience, may resist supporting the efforts to move forward.

Three of our proposed team members, including our engagement manager, are trained Prosci® Certified Change Practitioners. A project of this nature assumes planned changes for City staff and management. Our project approach considers the importance of change management from the outset of the project—particularly as it relates to stakeholder engagement and communication.

A central focus of the Prosci® change management approach is the belief that, in order for change to work in an organization, individuals must be willing to change and understand change. BerryDunn’s change management methodology for project initiatives involves three key stages, show in Figure 3, below.

Figure 3: Three Key Stages of Change Management

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Proposed Approach | 8

Proposed Approach

We are pleased to propose a focused approach to support the City’s CityView system implementation.

Phase Tasks

1

Project Initiation

1.1 Conduct initial project planning and project kickoff call with City project manager. BerryDunn will conduct an initial project planning teleconference with the City’s IT manager, select department staff, and any additional key stakeholders identified for inclusion by the City. The purpose of this meeting is to review our proposed Project Work Plan and Schedule, clarify goals and objectives, identify known project constraints, and refine dates and/or tasks as appropriate. As part of this meeting, we will discuss our approach for managing communications between BerryDunn and the City, as well as our approach to scope, risk, and resource management. We will also request names and contact information for staff members of the City who will be involved in the project and schedule a project kickoff meeting and initial interviews.

1.2 Request and review current environment documentation. Documents may include, but be limited to the CityView proposal, draft contract documents, current environment process documentation, and other documentation that would help the BerryDunn team become familiar with the City's current environment.

1.3 Conduct on-site kickoff meeting with City stakeholders (Trip 1). The purpose of this kickoff will be to introduce the BerryDunn team to the City team, review BerryDunn's planned involvement, and allow City staff to ask questions.We have planned for this to be a half-day work session, with three BerryDunn resources participating.

1.4 Conduct meetings with City stakeholders (Trip 1). To understand core business processes and anticipated use of CityView, we will hold meetings with City stakeholders, which will help provide BerryDunn the background required to assist with negotiating the CityView Statement of Work. We have planned for these meetings to occur over a one-and-a-half day period, with two BerryDunn resources participating.

Deliverable 1: Project Kickoff and Stakeholder Meetings

2

Contract Negotiation

Assistance and Implementation

Planning

2.1 Conduct web conference with City contract negotiation team to discuss approach, timeline, and other review considerations. Before beginning the formal negotiation process, we will work with the City team to establish core considerations, responsibilities, and an anticipated schedule.

2.2 Assist the City with contract and statement of work negotiations. We have been involved in contract negotiations from the client, vendor, and independent consultant perspectives, and are knowledgeable regarding the manner in which the contract impacts the implementation process. In conducting contract negotiations between the City and CityView, we will draw on these experiences to help ensure the City’s best interests are being met. As part of

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Proposed Approach | 9

Phase Tasks

that process, we believe it is critical to develop a positive relationship between the City and CityView, as this sets the foundation for a collaborative implementation process. We understand the roles of all parties involved in negotiations and will utilize our experience as facilitators to establish clear communication, trust, and goodwill between all involved.

Deliverable 2: Contract Negotiation Assistance

2.3 Develop Implementation Planning Memo. Based on the information gained through the stakeholder meetings and the contract negotiation process, we will develop a memo outlining implementation considerations including, but not limited to project governance structure, project communications, change management, and risk and issue management. We will review the draft Memo with the City project management team via web conference and update the Memo to final based on City feedback.

Deliverable 3: Implementation Planning Memo

3

Process Diagramming

3.1 Develop list and schedule of processes to be diagrammed. Our team will draft a schedule for our on-site mapping sessions with City staff, as well as instructional memos and documentation to provide to participants in advance that convey the expectations for their participation and any advance preparation that is requested. It will also include information on the description, modeling, symbology, and tools that will be used for the diagramming meetings.

3.2 Conduct process diagramming work sessions (Trip 2). We will conduct a series of work sessions to capture the as-is processes for each of the in-scope workflow processes. Once the current process is confirmed, we will facilitate a discussion on challenges and desired improvements. Following the on-site work sessions, our team will then update the as-is diagram to create a desired future state, or to-be diagram. It is expected that these desired future state diagrams will be used as a starting point for discussions with CityView. We have planned to conduct the as-is process diagramming work sessions over a three-day period of on-site work sessions, with two BerryDunn resources participating in the work sessions. We plan to conduct follow-up work sessions with the City via web conference to review and update the to-be process diagrams.

Deliverable 4: Process Diagrams

The BerryDunn team will provide project oversight for the City’s project. In this role, BerryDunn will work closely with the City’s project manager to identify project risks and issues, monitor project activities, provide recommendations to mitigate risks, and assist with oversight of CityView implementation activities. This level of service assumes the City will provide its own full-time project manager.

4

Change Management Assistance. We will provide change management assistance throughout the implementation phase. This assistance will include coordinating with the City Project Manager on issues and risks related to change management and facilitating a stakeholder change resistance survey at

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Proposed Approach | 10

Phase Tasks

Implementation Project

Oversight

multiple points during the implementation. We have planned to issue these surveys concurrent with each of the go-live readiness assessments.

Deliverable 5: Change Management Assistance

Go-Live Readiness Assessments (Trip 3). We will conduct two point-in-time readiness assessments to provide the City with an independent recommendation as to whether the system is ready to go live. As part of the assessment, we will identify risks and provide specific recommendations for action items that must be completed in order to go live, as well as other considerations for the City and implementation vendor to address during or shortly after the transition to live operation of the system. We also recommend that CityView provide its own readiness assessment, independent of BerryDunn’s, and report its findings to the City.

We have planned to conduct the first readiness assessment on-site over a one-and-a-half-day period with two BerryDunn resources participating. We have planned to conduct the second readiness assessment via web conference over a one-and-a-half day period, with two BerryDunn resources participating.

Deliverable 6: Go-Live Readiness Assessment

User Acceptance Testing (UAT) Assistance (Trip 4). BerryDunn will provide UAT assistance, including review of the vendor’s test plan and scripts, on-site assessment of testing activities, and recommendations for modifications to increase the likelihood of success. In this role, BerryDunn will also assist in the review of test scripts, logistics related to scheduling UAT activities, and analysis of test results. We have planned to facilitate UAT activities over a three-dayperiod, with one BerryDunn resource participating on-site.

Deliverable 7: UAT Assistance

As-Needed Implementation Activity Participation. BerryDunn will participate in project implementation activities on an as-needed basis as identified by the City Project Manager. This may include participation in CityView Status Calls, participation in remote data collection activities, review of draft configuration workbooks, configuration and data conversion activities, review and validation activities, and end user training and go-live activities.

Deliverable 8: As-Needed Implementation Activity Participation

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Proposed Approach | 11

City Roles and Responsibilities:

With BerryDunn providing project oversight services, our expectation for the City’s involvement is as follows:

Provide an individual who serves in the role of project manager, overseeing the day to day implementation activities, as well as City functional resources to support specific phases.

Lead the maintenance of the Project Work Plan, Schedule, Communication Plan, Budget, and Project Implementation Plan.

Lead testing activities and work with the CityView to address issues throughout testing.

Lead the City’s stakeholder communication efforts.

Lead system configuration activities.

Lead the planning and development of interfaces between the permitting system and other City systems.

Lead weekly project management meetings with BerryDunn and CityView and development of weekly agendas.

Lead testing activities and work with CityView to address issues throughout testing.

Lead training activities and work with CityView to address issues prior to the start of training and throughout training.

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Client References | 12

Client References

We can provide the City with a qualified, experienced team that will leverage our extensive expertise and proven approach to support the success of the City and this project. As testament to our ability to provide the services the City needs to be successful, we are providing the following references from past clients who have requested similar services to the City to be performed:

OUTAGAMIE COUNTY, WISCONSIN

Contact Information Services Provided

Mr. Brad Bastian, GIS Coordinator/Land Information

Officer

520-403-8890

brad.bastian@outagamie.org

Permitting and licensing system needs assessment, RFP development, system

selection, contract negotiation, andCityView implementation project oversight

CITY OF BEAVERTON, OREGON

Contact Information Services Provided

Ms. Leigh Crabtree, CDD Operations Manager

503-526-2458

lcrabtree@beaverton.gov

Electronic permitting system needs assessment, and RFP development system

selection. BerryDunn will also be assisting with contract negotiations once the City completes

the vendor evaluation process

Organizational development services for the Community Development Department

CITY OF FRISCO, TEXAS

Contact Information Services Provided

Mr. Chris Leonard, Senior Planner

972-292-5361

cleonard@firscotexas.gov

Process review focused around plan review, identification of opportunities for improvement, selection of an Electronic

Plan Review (EPR) system, and implementation oversight during

implementation

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Project Cost Estimates | 13

Project Cost Estimates

We have provided estimated fees for project management services in Table 3, calculated based on BerryDunn’s experience with similar projects. The cost estimates below are based on an hourly rate of $205, and are not inclusive of expenses. BerryDunn will progress bill the City on a monthly basis against completed deliverables

Table 3: Costs for Project Deliverables

Deliverables Hours Cost

D1. Project Kickoff and Stakeholder Meetings 50 $10,250

D2. Contract Negotiation Assistance 56 $11,480

D3. Implementation Planning Memo 18 $3,690

D4. Process Diagrams 96 $19,680

D5. Change Management Assistance 16 $3,280

D6. Go-Live Readiness Assessments 72 $14,760

D7. UAT Assistance 48 $9,840

D8. As-Needed Implementation Activity Participation 60 $12,300

Total 416 $85,280

In Table 4, we have provided a per-person, per-trip travel expense total to assist the City in planning for travel expenses. Expenses will be billed to the City on a monthly basis, as incurred.

Table 4: Travel Expense Estimates

Expense Category Price Units Per Trip Total

Airfare $600 1 ticket $600

Hotel $121/night (GSA) 3 nights $363

Rental Car $90/day 4 days $360

Meals $71 (GSA) 4 days $284

Estimated cost per person, per on-site trip (assumes average of 3 days on-site) $1,507

Estimated total travel costs (assumes 8 trips) $12,056

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In Closing | 14

In Closing

We value the City’s openness and flexibility to discussing our proposed services, and would be happy to provide any needed clarification on our methodology and approach. No matter how many local governments we assist in contract negotiation and implementation processes; we will always take care to help ensure the experience is tailored to the nuanced needs and resources of our clients.

Thank you again for the chance to present our approach, experience, and desire to work with the City of Puyallup as you implement CityView. On the following pages, we have included resumes of key team members who would be leading our project work.

Should you have any questions, or if you would like to discuss this proposal, please do not hesitate to contact our team directly. We appreciate the opportunity to work with the City and to assist with this important initiative.

Sincerely,

Chad Snow, PMP®, CFE

Principal

207-541-2294

csnow@berrydunn.com

Kevin Price, MPP, PMP®, Prosci® CCP

Engagement Manager

207-541-2379

kprice@berrydunn.com

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City Council Agenda Item Report

Submitted by: Cindy HuffSubmitting Department: FinanceMeeting Date: 1/28/2020

Subject:Approve accounts payable, payroll and electronic fund transfers of $10,885,014.05

Presenter:

Recommendation:

Background:Approve accounts payable, payroll and electronic fund transfers of $10,885,014.05; ratify andconfirm payments as previously authorized by the finance director.

Council Direction:

Fiscal Impacts:

ATTACHMENTSWarrant Register Cover Sheets

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51

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City Council Agenda Item Report

Submitted by: Barbara LopezSubmitting Department: FinanceMeeting Date: 1/28/2020

Subject:First reading of an ordinance establishing Puyallup Municipal Code Section 3.72, titled "SalesTax and Use Tax for Affordable and Supportive Housing" as authorized under the provisionsof Substitute House Bill 1406

Presenter:Barbara Lopez, Finance Director.

Recommendation:Approve first reading of an ordinance establishing Puyallup Municipal Code Section 3.72,"Sales Tax and Use Tax for Affordable and Supportive Housing."

Background:In 2019, Washington State enacted Substitute House Bill 1406 (SHB 1406) establishing arevenue sharing program with local governments for affordable and/or supportive housing.

On December 10, 2019, City Council adopted Resolution No. 2395, declaring its intent toadopt an ordinance authorizing the sales tax credit allowed by SHB 1406. The local sales anduse tax will be credited against the state sales and use tax so that the total tax paid by theconsumer will not increase.

This ordinance authorizes the the tax to be levied at its maximum capacity (0.0073 percent)and codifies that authorization in Chapter 3.72 of the Puyallup Municipal Code.

Council Direction:

Fiscal Impacts:Estimated revenues are $190,000 annually.

ATTACHMENTSDraft Ordinance

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ORDINANCE NO. __________

AN ORDINANCE OF THE CITY OF PUYALLUP, WASHINGTONrelating to local sales and use taxes; authorizing the maximum capacity of the tax authorized under the provisions of Substitute House Bill 1406 for affordable and supportive housing and rental assistance, to be codified at Chapter 3.72 of the Puyallup Municipal Code.

Whereas, in 2019, Washington State enacted Substitute House Bill 1406 (“SHB 1406”), codified at RCW 82.14, 540, a revenue sharing program with local governmentsfor affordable housing which is intended to encourage investments in affordable and/or supportive housing; and

Whereas, the Housing Element of the City of Puyallup Comprehensive Plancontains policies to promote the creation and expansion of a variety of housing types and densities affordable to all economic segments of the population of the City (H-5) and to promote a variety of housing for people with special needs, such as the elderly, disabled, homeless and single householders (H-6), both of which would be furthered by the City’s intent to utilize the provisions of SHB 1406, thus encouraging investment in affordable and/or supportive housing; and

Whereas, on December 10, 2019, the City Council adopted Resolution No. 2395, declaring its intent to adopt an ordinance authorizing the tax allowed by SHB 1406; and

Whereas, the state legislation requires the City to adopt an ordinance authorizing the tax within twelve (12) months of the effective date of SHB 1406, or by July 28, 2020; and

Whereas, the local sales and use tax will be credited against the state sales and use tax so that the total tax paid by the consumer will not increase; and

Whereas, the revenues generated, an estimated $190,000 annually, are eligible tobe spent on the acquisition, construction or rehabilitation of affordable housing or facilities providing supportive housing, and for the operations and maintenance costs of affordable or supportive housing, and providing rental assistance to tenants; and

Whereas, the revenues may be used to finance grants or loans to non-profit organizations or public housing authorities to carry out these provisions; and

Whereas, the City has the authority to issue general obligation or revenue bonds for affordable or supportive housing and may use, and is authorized to pledge, the revenues collected for repayment of such bonds.

Whereas, the City may enter into interlocal agreements with other cities or municipal corporations in the execution of these provisions; and

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Whereas, the City Council has determined it is in the best interest of the City and its residents to begin implementation of the tax and then later determine the process for the distribution of the funds collected;

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PUYALLUPHEREBY ORDAINS AS FOLLOWS:

Section 1. Chapter 3.72 of the Puyallup Municipal Code Established. A chapter of the Puyallup Municipal Code entitled “Sales and Use Tax for Affordable and SupportiveHousing,” to be codified as Puyallup Municipal Code (PMC) Chapter 3.72, is hereby established to read as follows:

CHAPTER 3.72SALES AND USE TAX FOR AFFORDABLE AND SUPPORTIVE HOUSING

Sections:3.72.010 Imposition of Sales and Use Tax for Affordable and Supportive

Housing3.72.020 Purpose of Tax3.72.030 Administration and Collection – Statutory Compliance

3.72.010 Imposition of Sales and Use Tax for Affordable and SupportiveHousing

A. There is imposed a sales and use tax as authorized by RCW 82.14.540, upon every taxable event, as defined in RCW 82.14, occurring within the City of Puyallup. The tax shall be imposed upon and collected from those persons from whom the State sales tax or use tax is collected pursuant to RCW 82.08 and 82.12.

B. The rate of the tax imposed by this chapter shall be 0.0073 percent of the selling price or value of the article used.

C. The tax imposed under this chapter shall be deducted from the amount of tax otherwise required to be collected or paid to the Department of Revenue under RCW 82.08 or 82.12. The Department of Revenue will perform the collection of such taxes on behalf of the City of Puyallup at no cost to the City.

D. The Department of Revenue will calculate the maximum amount of tax distributions for the City of Puyallup based on the taxable retail sales in the City in fiscal year 2019. The tax imposed under this chapter will cease to be distributed to the City of Puyallup for the remainder of any fiscal year in which the amount of tax exceeds the maximum amount of tax distributions for the City as properly calculated by the Department of Revenue. Distributions to the City that have ceased during a fiscal year shall resume at the beginning of the next

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fiscal year and in any event shall continue for each successive year as provided by RCW 82.14.540 as it exists or as it may be amended in the future.

3.72.020 Purpose of Tax

A. The City may use the moneys collected by the tax imposed under this chapteronly for the following purposes:

1. Acquiring, rehabilitating, or constructing affordable housing, which may include new units of affordable housing within an existing structure or facilities providing supportive housing services under RCW 71.24.386; and

2. Providing the operations and maintenance costs of new units of affordable or supportive housing; and

3. Providing rental assistance to tenants.

B. The housing and services provided under this chapter may only be provided to persons whose income is at or below 60 percent of the median income of the City.

C. In determining the use of funds under this chapter, the City must consider the income of the individuals and families to be served, the leveraging of the resources made available, and the housing needs within the City.

D. The City must report annually to the Washington State Department of Commerce, in accordance with the Department’s rules, on the collection and use of the revenue from the tax imposed under this chapter.

E. The tax imposed by the City under this chapter will expire 20 years after the date on which the tax is first imposed unless extended by state law.

3.72.030 Statutory Compliance

The administration and collection of the tax imposed by this chapter shall be in accordance with the provisions of RCW 82.14.540.

Section 2. The Finance Director is authorized to provide any necessary notice to the Department of Revenue to effectuate the tax enacted by this ordinance and to execute, for and on behalf of the City of Puyallup, any necessary agreement with the Department of Revenue for the collection and administration of the tax enacted by this ordinance.

Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the

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correction of scrivener’s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto.

Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation.

Section 5. Effective date. This ordinance shall take effect in full force five (5) daysafter is passage, approval and publication according to law.

PASSED at an open public meeting by the City Council of the City of Puyallup on the_____ day of _______________, 2020.

__________________________________Julie DoorMayor

Approved as to form: Attest:

_________________________________ __________________________________Joseph N. Beck Mary WinterCity Attorney City Clerk

Published: __________________________Effective Date: ______________________

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City Council Agenda Item Report

Submitted by: Sarah HarrisSubmitting Department: Parks, Recreation and FacilitiesMeeting Date: 1/28/2020

Subject:Approve the draft Age-Friendly City Action Plan

Presenter:Sarah Harris, Parks & Recreation Director

Recommendation:Approve the draft Age-Friendly City Action Plan as written and authorize staff to submit it tothe American Association of Retired Persons (AARP).

Background:In 2015, the Council unanimously agreed to pursue the Age-Friendly City designation. AnAge-Friendly City is defined by the World Health Organization as one that:

• Promotes “active aging”• Recognizes the great diversity among older persons• Respects their decisions and lifestyle choices• Ensures policies, services and structures related to the physical and social environment aredesigned to support and enable older people to age actively, to live in security, enjoy goodhealth and participate fully in their communities

With this goal in mind, a formal application was submitted in early March 2016. By lateMarch 2016, the City of Puyallup was designated as the first age-friendly city in WashingtonState by the AARP Network of Age-Friendly Communities, an institutional affiliate of theWorld Health Organization’s Global Network of Age-Friendly Cities and Communities.

Over the past several years, the Puyallup Area Aging in Community Committee began theprocess of developing the plan to include; selecting the stakeholder group, completion of thecommunity needs assessment, data analysis and selection of four domains upon which the cityintends to focus over the life of the plan. These include an emphasis on housing,transportation, communication and respect and social inclusion.

The draft Age-Friendly City Action Plan is submitted for Council review. The plan identifiesspecific implementation items to support the selected domains and track the progress of the

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plan. The implementation of the action plan will be a collaborative effort between the Cityand the Puyallup Area Aging in Community Committee. The action plan must be submitted toAARP once approved by City Council.

Council Direction:

Fiscal Impacts:

ATTACHMENTSAging Puyallup Action Plan

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AGE-FRIENDLY CITY ACTION PLAN

Puyallup, Washington

Revised Draft Submitted: January 28, 2020

“We are celebrating aging as the next chapter of living rather than the last chapter of life.”

—LeadingAge

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TABLE OF CONTENTS

Introduction pp. 3-4

Executive Summary pp. 5-15 Domains Housing (pp. 9-10) Transportation (pp.-10-11)

Communication (12-13) Respect and Social Inclusion (pp. 13-15)

Summary pp. 16-17Acknowledgements p. 17References p. 18*Attachments

Includes AARP required documents and Community Needs Assessment results.

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INTRODUCTION

uyallup, Washington

Located in the Puget Sound region of Washington State, 35.6 miles southeast from Seattle

and 10.5 miles east of Tacoma, Puyallup is the 29th largest city in the state according to the 2017

US Census Bureau population estimates. While at the time of the age-friendly city designation,

the population was estimated to be 36,312, the 2019 census is estimated to be 41,886.

A number of factors contribute to the community’s continued steady growth including

more affordable housing than is available in the Seattle area and its attractiveness as a good

place to retire, especially from the perspective of military families who formerly were based at

JBLM.

Although the vision of being an age-friendly community is not new, it became more

focused in 2001 when Puyallup became one of 10 US cities participating in the AdvantAge

Initiative, a community-building effort focused on creating vibrant and elder-friendly, or

“AdvantAged” communities. A community stakeholder group including the mayor, members of

the City Council and representatives from key community organizations was formed to meet

grant requirements.

In the intervening years, the city has been engaged in activities that increase age-

friendliness and has supported community partnerships in the process. And, the projected

vision statement for 2030 stated in the 2015 city’s updated Comprehensive Plan, clearly

reflects the city’s intent to be livable for all ages.

“In 2030, Puyallup is a friendly, active and safe community that celebrates its heritage.

The community, while retaining its unique character, has grown responsibly by supporting

diverse transportation, recreation, and housing options. Puyallup encourages local economic

development and learning opportunities, while providing amenities for all members of the

community.”

P

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In 2015, conversations related to how the city of Puyallup might become more age-

friendly began between then Mayor John Hopkins and the Puyallup Area Aging in Community

Committee. Although the city had already been engaging in such activities, they knew that the

city needed to be more intentional in its actions. Understanding that the city would require help

in this endeavor, the group explored existing methodologies that would offer such assistance.

After due diligence, they concluded that becoming an Age-Friendly City would be most beneficial.

Not only did the relationship with AARP and the World Health Organization offer examples from

other cities, it provided tools to help in the process.

Additional community leaders and Puyallup City Council members were involved in

subsequent discussions on how the city could be recognized not only as age-friendly, but a

community that is friendly for all ages. The Council unanimously agreed to pursue the Age-

Friendly designation and a formal application was submitted in early March 2016. By late March

2016, the City of Puyallup was designated as the first age-friendly city in Washington State by the

AARP Network of Age-Friendly Communities, an institutional affiliate of the World Health

Organization’s Global Network of Age-Friendly Cities and Communities.

In the following pages, the methodology of developing the plan is outlined including

selecting the stakeholder group, completion of the community needs assessment, data analysis

and selection of four domains upon which the city intends to focus over the life of the plan.

These include an emphasis on housing, transportation, communication and respect and social

inclusion.

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EXECUTIVE SUMMARY

The Age-Friendly City designation follows a five-year plan format with specific requirements

to be completed during this time period. Specific steps are noted below.

Years One and Two

Form Community Stakeholder Group

The stakeholder group consists of community organizations and groups thought to be

representative of the 8 domain areas identified as being key in an age-friendly community

including: 1) outdoor spaces and buildings; 2) transportation; 3) housing; 4) social participation;

5) respect and social inclusion; 6) civic participation and engagement; 7) communication and 8)

information and community support and health services. Many of these stakeholder

organizations were part of the original Advantage Initiative group. A listing of participating

groups may be found in the Acknowledgements section.

Complete Community Needs Assessment

The Age-Friendly Puyallup Stakeholder members made the decision to conduct a

community needs assessment using a questionnaire/survey format based on the survey

developed by AARP2. The Stakeholders group carefully reviewed the AARP survey and came to

consensus on the addition and modification of survey questions to better address the specific

needs of the Puyallup community. The survey consisted of 58 questions, primarily focused on the

eight domains of an age-friendly community (listed above) as developed by AARP3. Those 58

questions included the areas of: housing; outdoor spaces and buildings; transportation and

streets; health and wellness; social participation, inclusion and education opportunities;

volunteering and civic engagement and community information.

The needs assessment was finalized in April of 2017 and the data analysis sub-committee

made the needs assessment available in both hard copy and online format in May of 2017. Adults

age 45 and over living in the five Puyallup zip codes were invited to complete the questionnaire

using either an online version through Survey Monkey or hard copy format.

The invitation to participate in the need’s assessment was highly publicized. Print survey

sites included the Puyallup Library, the Puyallup Activity (Senior) Center, Celebrate Seniority (an

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Characteristic Range (Mean) Percentage

Age Gender

Male

46-96 (70.29)

33.1Female 66.5

Married 51.85Cohabitating 2.3Divorced 18.52Widowed 22.22Never Married 1.85Separated

Years in Community< 5

3.24

26.07

older adults program of MultiCare), Grannies Attic, a thrift shop run by MultiCare Good

Samaritan Hospital, Kaiser Permanente Puyallup, the Highlands, a 50+ housing community, Life

Care Center of Puyallup and South Hill, Sunset Gardens (SHAG housing), Mel Korum YMCA,

provided to City Council members, a chiropractic clinic, through a homebound visitation

program of the library and at the Farmer’s Market.

Analyze Survey Results

The survey was available for approximately three months until July 30, 2017. Once the

survey time period was closed, a member of the stakeholder group and volunteers entered all

the hard copy survey responses into Survey Monkey so that the data could be analyzed in a

uniform way. By the end of that time period, we collected 237 surveys total with 67% being

submitted online. A question by question analysis of the community needs assessment data was

completed using the analysis functions available in Survey Monkey. Table 1 provides a breakdown

of the survey respondents by demographic information obtained as part of the survey.

In addition, listening posts were held at a number of locations to assess input from people

about their expectations of an age-friendly community. Sites included meetings of various civic

organizations, a City Council meeting, booth at the Farmer’s Market, Puyallup Library and the

May 2016 Blaze a Trail to Successful Aging community event. While anecdotal in nature, many

of these comments mirrored the formal data.

Table 1: Sample Characteristics

Marital Status

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5 but < 15 20.0915 but < 25 20.0925 but < 35 9.4035 but < 45 11.1145 or more 13.25

Living ArrangementsChild/children under 18 10.73Child/children 18 or older 11.30Children away at college 7.14Parents 1.79Other adults relative or friend 18+ 24.74

Health InsuranceMedicare 72.60Medicaid 12.29VA or other military health coverage 23.24Insurance through a current or former employer 43.81Insurance purchased directly from an insurance company

Disability, handicap or chronic disease prevention participation Myself

40.31

23.56My spouse or partner 9.13Both 3.37No prevention of participation 63.94

HispanicRacial Background

Caucasian

3.41

95.87African American 1.65American Indian or Alaska Native 1.65Asian 1.65Native Hawaiian or Pacific Islander 0.83Other 0.83

Overall Survey Impressions:

o A greater number of surveys were completed online than was anticipated;

o In general, there is a disconnect between what people believed to be important

in an age-friendly city and what they actually know exists and

o Improved communication appeared to be a need in all domains.

The complete survey results may be found as an appendix.

Develop an Action Plan

Both the quantitative survey analysis discussed above as well as the more anecdotal

input received at listening posts were considered in developing a collaborative action plan

involving both the city and community.

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Domain Selection Process

Over the course of several meetings, the group was led through an activity that directed

group members to consider the 93-page community needs assessment results and to identify

which of the 8 domains was most important in improving Puyallup’s age-friendliness. It was

determined that it would be impossible to address issues in all of the domain areas. The group

selected the following four areas on which to focus: housing, transportation, communication

and respect and social inclusion. The responses below pertain specifically to three of the four

domains targeted. It appeared obvious that that there was a communication gap, which

prompted inclusion of a specific communication domain.

Housing

Respondents Indicated: Additional Comments:

37.66% rated the community as being a very good place in which to age.

26.07% have lived in the community less than 5 years, while 32.62% had lived in the county 45+ years.

94.95% live year-round in their community, 35.16% are not likely to move to another home in the community upon retirement and 36.87% report that they are unlikely to move from the community upon retirement.

If they did decide to move, 60.10% would look for a different home size that met their needs while 67.37% would look for a home that would help them to live independently as they age.

42.6% believe it is extremely important to remain in their community. 51.95%believe it is extremely important to live independently while 35.06% indicate it is very important.

53.77% believe that is important to have trustworthy and affordable home repair contractors in the community.

47.8% indicated they thought they would need bathroom modifications in order to stay in their homes.

Where to live after running out of money.

Senior housing is expensive. South Hill desperately needs

affordable, low-income housing. Affordable housing is biggest

obstacle. Housing costs are not senior-friendly. Need lower rental cost. Considering moving out-of-state to

get lower cost-of-living.

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Transportation

Respondents indicated: Additional comments:

58.48% reported they had no difficulty gettingto where they needed to be due to lack of transportation.

8.93% report that they often have difficultygetting to where they need to go, while 12.95% sometimes have difficulty.

Typical method of transportation included driving, walking or having others drivethem.

Community should have accessible and convenient public transportation.

Safe public transportation. Well-maintained streets. Reliable, well-maintained public

transportation. Public parking. Easy to read signs. Enforced speed limits. Special transportation for people with

disability or older adults.

Respect and Social Inclusion

Respondents indicated: Additional comments:

52.02% interact with others more than once a day with 94.64% doing so in person and 78.13% by phone.

39.53% typically do not attend educational or self-help activities in the community.

59.53% reported socializing in restaurants/cafes while 39.53% socialized at a faith-based organizationand 38.14% did so at a community or senior center

42.72% believe that it is important to have affordable activities and most believe that the community offers activities geared towards older adults.

During 2016, 26.03% reported never volunteering while 21.92% indicated that they volunteered several times per week.

34.78% believe that it is important to have the opportunity to participate in decision-making bodies such as community councils or committees.

Middle age people have no social outlets. Puyallup is not age friendly.

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DOMAINS/ACTION PLAN

Housing

Understanding that housing is at the heart of an age-friendly city, we envision housing options that attract and keep lifelong residents. The majority of older adults want to be able to age- in-place. They are not seeking to move away from the neighborhoods, their friends and the day-to-day routines that they have established through years of residency. However, factors such as accessibility and affordability can force older adults out of their communities in search of better options.

Objectives:

1. Puyallup will support the construction of innovative, affordable housing solutions such as mixed-use developments, accessory dwelling units and accessible, single-story housing. The outcome will build on the notable actions already undertaken by the City including:

Mixed-use developments. The city promotes and allows mixed use developments in a number of areas, including South Hill and downtown, representing two regional growth centers. The City recently completed a planned action SEPA to spur redevelopment and new development in the downtown, see here: http://www.cityofpuyallup.org/1462/Downtown-Planned-Action-EIS

Accessory dwelling units (ADU). The Council recently approved changes to the city’s ADU regulations to promote more construction of units. The requirement for a land use permit prior to a building permit has been eliminated by Council. In addition, thesystem development charges were reduced by 50% and impacts fees were reduced by 80%. Pre-manufactured units on permanent chassis’, known as Tiny Homes on Wheels,were not permitted by Council and remain prohibited. A total of 6 ADUs have been permitted since 2014, when Council legalized ADUs more broadly. Feedback provided indicates that impact and utility connection fees have been prohibitive to permitting more ADUs.

Accessible, single-story housing. Currently, the City has supportive policy in the Comprehensive Plan for seniors: “H ‐ 6.3 Encourage a range of housing types for seniors affordable at a variety of income levels.”

The City will monitor state legislation related to the affordable housing issue. Any changes to current policy or adoption of new policy must be considered and

approved by the City Council.

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Potential Community Partners: Target Implementation:

Outcome Matrix

Puyallup City Council; Puyallup Department of Development Services/Permits; commercial developers; non-profit affordable housing developers; transit authorities and residents of the City of Puyallup.

Ongoing, with goal of implementing age-friendly code revisions by the end of 2020.

The City of Puyallup will see a 50% increase in the number of accessory dwelling unit permit applications during CY 2021 compared to baseline CY 2019.

2. Puyallup will support the education of adult residents of the City of Puyallup on creative housing options. In addition to the list of housing resources for older adults that is shared on the City website, Puyallup will make the list available at the Puyallup Activity Center and the Puyallup Public Library. The Puyallup Activity Center will host an educational workshop related to creative housing options on a yearly basis

Transportation

In recent surveys of older adults living in Pierce County, transportation has been identified as a clear need. Residents may lose the ability to drive as they age or may not be able to afford automobile insurance and upkeep. We envision an age-friendly city that will consider the transportation needs of residents who live away from the city center and ease the use of existing transportation options.

Objectives:

1. Activities that educate residents about existing transportation options and alternatives to using individuals driving their personal vehicles for travel within the City of Puyallup and common destinations in the Puget Sound region. The City will continue to offer the

Potential Community Partners: Target Implementation:

Outcome Matrix

Shared Housing Services; non-profit affordable housing developers (i.e. SHAG, CCS, Mercy Housing, KWA; Pierce County Housing Authority; retirement communities (i.e. Wesley Bradley Park, Village Cooperative of Puyallup and others.)

Ongoing with initial housing workshop scheduled fall 2020.

Attendance of 60 older adults during the initial workshop.

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Shopper’s Express, a transportation resource for older adults needing help in shopping for their basic needs. In addition, the City will:

The City will host a transportation information workshop at the Puyallup Activity Center or the Puyallup Public Library.

The Committee will provide transportation resource information to be displayed in the new Age-Friendly Information Center being developed at the library and at the Puyallup Activity Center.

Potential Community Partners: Target Implementation:

Outcome Matrix

Pierce Transit; Pierce County Coordinated Transportation Coalition; Pierce County Aging & Disability Resource Center; private accessible transportation providers (i.e. Around the Sound, Pegasus Lifts); home care agencies; taxi services;Uber and Lyft and residents of the City of Puyallup and Sound Transit.

Conduct first information workshop by early 2021.

Provide and update resource information on an ongoing basis.

Metrics to be developed.

2. Provide a mix of activities to inform residents of the availability of Pierce County United Way/211 to assist individuals identifying appropriate transportation options by providing occasional information posts through social media and providing 211 related information on the City website on the Age-Friendly City page.

3. Continue to advocate for adequate transit hub parking locations and affordable transportation options for their citizens.

4. Conduct a parking study to evaluate parking needs and availability in the downtown core.

Target Implementation: Outcome Metrics:2020 Results 2021

Communication

The multi-pronged efforts made by the City of Puyallup to ensure that we remain an age-friendly city will be largely overlooked without a comprehensive communication plan. To enable residents to learn about the transformative initiatives undertaken by the City, information to residents should be disseminated in an integrated, structured and purposeful way. We envision a community where there is a more robust presence of age-friendly city information across all communication platforms.

In an informal survey conducted at the 2018 Volunteer Fair, 8 of 10 respondents indicated a willingness to attend an educational event to learn about community services and 6 would listen to a webcast.

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Objectives:

1. Puyallup will support maintaining an up-to-date Age-Friendly City link on the City of Puyallup’s website to include information with links to resources for older adults and their families. Relevant content will be provided by the Communication Domain task force.

2. The City will consider possible additional/alternate placement of the City’s “Age Friendly City designation” on the City website for increased visibility.

3. The Puyallup Public Library will provide an Age-Friendly section where brochures and other resources can be obtained. Items to be included:

~ Books and materials related to aging, both fiction and non-fiction.~ Listing of webinars that can be accessed on Puyallup Public Library public

computers, by asking a staff member at the desk.~ Brochures and information relevant to aging.~ Provide meeting space for presentations or speakers related to being an Age-

Friendly community. 4. The City will support volunteer efforts between the Senior Advisory Board and the Puyallup

Area Aging in Community Committee to determine appropriate partnering opportunities in support of the Age-Friendly City designation. The Board will not be authorized to commit City resources or staff but can make recommendations to the City Council regarding the Age-Friendly City Designation.

5. The City will continue and may expand the numerous community-based resources for older adults 55 + offered by the Puyallup Activity Center including : ~ Ice Cream with the Mayor (Mayor provides Citywide updates and seeks input/concerns/suggestions from older adult citizens residing in Puyallup) ~ Pancake Breakfast (sponsored by local service groups that can inform older adults of local events happening within the City limits)~ Health & Wellness events & classes

6. Consider partnering with the Puyallup Area Aging in Community Committee to establish a quarterly “City Resources” seminar. Seminar ideas include:

Police Department – Safety & SecurityEOC AARPScams Presentation Health & Wellbeing seminars

7. The City will support the Aging EXPO, an annual community educational event presented by the Puyallup Area Aging in Community Committee, with a financial contribution of $2500 (to be approved yearly by City Council) beginning in 2020.

8. The City will provide results of particular surveys to the task force including: ~ The Parks, Recreation and Open Space Plan survey. ~The internal and external surveys being conducted by the Puyallup Activity Center

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and Puyallup Recreation Division relating to services and programs offered for our citizens ranging from pre-school through seniors.

9. The committee will explore creating a series of informational webcasts, distributed quarterly in conjunction with developing a series of informational events used to share information about services and opportunities for older adults

Respect and Social Inclusion

As we age, we often face overt and subtle forms of ageism. We envision an age-friendly city that embraces all older adults by creating opportunities for older adults to contribute to the community, and by fostering opportunities for different generations, different cultures and different ethnicities to share knowledge and life experiences with one another. Regardless of one’s age, beliefs, or nationality, individuals are sought and valued for their differences as well as their similarities.

Objectives:

1. Puyallup will support providing appropriate resource assistance to aid in creating a coordinated approach that promotes affordable, accessible, age- friendly educational and enrichment activities that are affordable for older adult residents of Puyallup through existing and expanded activities.

Potential Community Partners: Target Implementation:

Outcome Matrix

City of Puyallup; United Way of Pierce County/211; Pierce County Aging & Disability Resource Center, Sound Transit; Pierce Transit; Puyallup Public Library; Puyallup Activity Center; multiple other community-based organizations, including the Puyallup Senior Advisory Board; Puyallup Public Library; Puyallup-Sumner Chamber of Commerce; Puyallup Main Street Association; Puyallup Senior Activity Center; Salvation Army-South Hill Senior Center; MultiCare Celebrate Seniority and senior housing providers.

Ongoing and expand current efforts.

Objective 3--Launch in May 2020 for Older Americans Month.

Beginning in January 2020, the City will count the number of visits to the Age-Friendly City Page on the City’s website to measure increased visibility and will report quarterly to the Communication Task Force

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Currently, the Puyallup Activity Center (PAC) also known as the (Senior Center) serves citizens age 55 and over in the greater Puyallup area. The Center supports cost effective and affordable programs that enhance socialization, education, recreation, fitness and other imperative necessities that help older adults sustain themselves in our community and promote their participation in all aspects of community life.

The Puyallup Parks and Recreation Department aspires to enhance the quality of life through exceptional customer service, comprehensive recreation programs, well maintained parks, trails and facilities, while fostering relationships and a healthy life-style for the Puyallup Community.The Parks & Recreation Department offers a wide range of programs and events that can be enjoyed by our citizens regardless of one’s age, beliefs or nationality. Some examples of these family friendly activities and events include:

Summer Concert Series Community Camp Out Food Truck Frenzy Breakfast with Santa Cobweb Carnival Monthly Pancake Breakfasts

Potential Community Partners: Target Implementation: Outcome MatrixPuyallup Senior Activity Center; Salvation Army-South Hill Senior Center; MultiCare Celebrate Seniority; YMCA; Puyallup Parks and Recreation; Puyallup Senior Advisory Board; Pierce College Puyallup and Washington State Extension Center are potential partners as new and expanded activities are planned.

Maintain current schedule.

Implement other activities in 2022-2023.

The Activity Center will track the number of seniors participating in programs and special events/activities at the Puyallup Activity Center and provide those participation numbers to the respect and social inclusion task force.

2. The City will endorse the Puyallup Area Aging in Community Committee’s efforts to establishan “Age-Friendly Business” certification program in conjunction with the Puyallup-Sumner Chamber of Commerce and Puyallup Mainstreet Association. The Committee will be responsible for establishing the criteria for the certification program and the recruitment of businesses once established. The City would review the criteria of the proposed program prior before officially endorsing the program.

Target Implementation: Outcome Metrics:2020 Three Puyallup businesses will receive Age-Friendly Business

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Years Three through Five

The remaining years of the plan are devoted to activities in support of the selected

domains and measuring the outcomes of each. A final report will then be submitted to

AARP. While the plan is intended to be a five-year process, it is hoped that creating and

supporting a livable community for all ages becomes a lens through which all endeavors are

measured.

SUMMARY

Nearly twenty years ago, Puyallup wisely began to consider how the community might

respond to the changing demographics indicative of an aging population. Increasingly, it has

become clear that being age-friendly in fact means being friendly for all ages. Being named an

age-friendly city and the subsequent creation of this action plan mark a milestone in that

process.

The framers of this plan considered the formal and informal data received from the

representative sample of individuals who participated in the need’s assessment, envisioned

what might be, considered what is currently in existence and offered ways in which the city and

partner organizations can work together to enhance and formulate new opportunities. While

there are outcome expectations in the plan, this does not mean that the plan is not fluid.

The benefits of a livable community for all ages are both tangible and intangible.

Puyallup is already experiencing the economic benefit of being an age-friendly city with

Minnesota-based Village Cooperative’s decision to build their first retirement community in

the area in Puyallup because of this designation. The essence of a livable community is a

shared belief that all residents, no matter their age, beliefs or nationality, are sought and

valued for their differences as well as their similarities. Puyallup has the opportunity of

championing such a belief.

As Salem Massachusetts Mayor Kimberley Driscoll states, “Great cities do not happen by

accident, they take careful planning, public input and meaningful action.” Puyallup agrees.

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ACKNOWLEDGEMENTS

Puyallup Area Aging in Community Committee Board Members

Jamie Gregory, Rick Crozier, Charles Emlet, Linda Henry, Doug McCormick, Deborah Gurney, Marion Larimer, Cyndi Falceto, Shelby Grenon, Brenda Milewski, Lauren Adler, Lisa Doyle, and Suzanne Johnston, John Herr and Rachelle McGinnis.

Community stakeholder organizations that participated during all or any part of the process beginning in August 2016.

� MultiCare Good Samaritan Hospital

� Puyallup ActivityCenter (Senior

��

Pierce Transit Pierce County Aging

� Kaiser Permanente Center) and DisabilitiesPuyallup (formerly � Life Care Center of ServicesGroup Health) Puyallup and South � SHAG Housing

� Puyallup Independent Hill � Wesley Bradley ParkSchool District � Pierce College � UW Tacoma

� Mel Korum YMCA�

PuyallupThe Herald

� Puyallup Main StreetAssociation

Stakeholder members who served during all or any part of the process beginning in August2016.

• Lauren Adler• Cyndi Anderson• Stacie Brown• Marty Cavalluzzi• Candace Carr• Rick Crozier• Cindee DeWitt• Brian Devereux• Charles Emlet• Jamie Gregory

• Penny Grellier• Shelby Grenon• Deborah Gurney• Tyler Hemstreet• Linda Henry• John Hopkins• Suzanne

Johnston• Nellis Kim• Karen Lucas

• Doug McCormick• Rachelle McGinnis• Ron Myers• Lisa Osterloh• RP Parasio• Peggy Quallis• Stephanie Roberts• Rick Schultz• Linda Woodall

With special thanks to:

University of Washington Tacoma, Collaborative Publicly Engaged Scholarship (CPES) Program; Jullie Le, a student researcher who was supported by the grant and who assisted thestakeholders during her independent research study supervised by Charles Emlet, Amanda Frame, Community Outreach Director, AARP Washington whose guidance has been invaluable and Kaiser Permanente Puyallup for their generosity in hosting stakeholder meetings.

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DRAFT

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REFERENCES

1. Hansen D. & Emlet, C. A. (2006). Assessing a community’s elder-friendliness: A case example of the AdvantAge initiative. Family and Community Health, 29(4), 266-278.

2. https://www.aarp.org/livable-communities/info-2014/aarp-community-

survey- questionnaire.html

3. https://www.aarp.org/livable-communities/network-age-friendly-

communities/info- 2014/getting-started.html

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