city council goals

CITY COUNCIL GOALS2020/2021

ContentsIntroductionOur TeamSetting the Context2020/2021 Council GoalsGraphic Summary

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2 City of Happy Valley City Council Goals 2020/21

Introduction

The City of Happy Valley is pleased to present their 2020/21 City Council Goals and Priorities. This year, the Happy Valley City Council and Management Team conducted a half-day retreat on February 7, 2020, to review the goals and progress from the previous year and identify goals and priorities for the coming year. The City hired a professional facilitator, Sara Singer Wilson of SSW Consulting to prepare and guide the group in their discussion. In advance of the retreat, SSW conducted outreach with the Council and management team to discuss their goals, learn about community challenges, and identify outcomes for the retreat. The retreat outcomes were as follows:

» Review progress on 2019 goals; » Confirm or redirect priorities on current

goals; » Identify new priorities; and, » Review and confirm the team commitment.

One of the challenges coming into this goal-setting session was staff’s limited capacity to take on new projects and initiatives. As shown in the “2019 Goal Update,” staff is working to advance many of the Council’s multi-year goals established during the last goal-setting session. With so many new initiatives in the past year, there is limited capacity for new projects without removing or redirecting existing work. The team had a focused discussion on the 2019 goals, and provided staff with valuable direction on how to allocate resources based on the current status of these actions. This direction allowed some capacity to be set aside for adding new priorities to the list.

The process has been refined this year to include overarching goal statements and priorities. The

priorities are organized as projects or initiatives that are ongoing or already underway, new priorities for 2020/21, and a list of projects for future consideration should additional resources become available.

As always, the team’s engagement and participation was much appreciated. The goals and priorities will guide us in allocating resources and directing the work of the organization. We look forward to working with the community and our partners in advancing these goals.

-City of Happy Valley City Council + Management Team

3City of Happy Valley City Council Goals 2020/21

Our TeamCity Council

Management Team

Tom Ellis, MayorBrett Sherman, Council President, Council Position 3Markley Drake, Council Position 1David Golobay, Council Position 2David Emami, Council Position4

Jason Tuck, City ManagerBen Bryant, Assistant City ManagerSteve Campbell, Public Safety + Community Services DirectorDoris Grolbert, Library DirectorIvy Markesino, Human Resources ManagerChris Randall, Public Works DirectorMichael Walter, AICP, Economic + Community Development DirectorTravis Warneke, Finance Officer

Consultant/FacilitatorSara Singer Wilson, Principal/Owner, SSW Consulting

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Setting the Context

2019 City Council Goal Update

FUTURE DOWNTOWN DEVELOPMENT

2019 MILESTONES: » A community workshop was held in April 2019 to discuss and design a

potential downtown area as part of the Pleasant Valley / North Carver (PV/ NC) Plan » The PV/NC Community Advisory Committee incorporated feedback from

the public and continues to refine the plan prior to presenting to the Planning Commission and City Council » The plan is expected to be presented to the Planning Commission and City

Council in Spring/Summer 2020 » Approximately $10M of funding was identified through the Urban Renewal

Plan for land acquisition for a future downtown area

2020 NEXT STEPS: » Complete PV/NC Comprehensive Plan, including commercial zoning of future

Pleasant Valley Downtown area and Carver Waterfront District » Defend the PV/NC Comprehensive Plan against any appeals » Develop “Downtown/Waterfront District Overlays” specific to these

geographic areas

During the 2019 goal-setting session, the Council identified nine short-term priorities to advance over

the next one to two years. Additionally, they also identified priorities on the horizon to consider for

implementation in three to four years, and long-term priorities for implementation in four to five years. To

set the context for the 2020 goal discussion, staff prepared updates on the short-term priorities as shown on

the following pages.

Over the past year, staff has also compiled a list of potential projects based on issues raised by the

community, the Council, and staff. All of these projects were discussed as the Council considered the goals

and priorities for the coming year. In addition to the Council goals for 2020/21, there are other projects that

are underway that support the goals of the Council and overall City service delivery. For example, Energov is

significant internal project that will provide a comprehensive electronic platform for all City service functions.

This is shown in the work that is already underway, but does not appear in a specific Council goal.


PROPERTY ACQUISITION

STATUS: ONGOING2019 MILESTONES:

» Staff briefed the City Council during Executive Session on 8/20/19 regarding potential properties » Staff continue to work with property owners and brokers

2020 NEXT STEPS: » Identify potential properties to purchase for:

• Downtown• Community Park/Community Center• PW Facility• Other Park Sites• Metro Open Space Bond & Local Share

» Conduct feasibility studies for various uses on sites prior to purchase

PUBLIC WORKS FACILITY


» Feasibility study was completed in 2017 » Staff are working with property owners and brokers regarding the purchase of

property » The FY 2019-20 Budget added $2.4M to the Capital Facility Fund, bringing the total to

$6.2M available for this project

2020 NEXT STEPS: » Continued property evaluation » Continued feasibility effort to include updated design and construction cost estimates

COUNCIL COMPENSATION


» Staff presented the comparative analysis to City Council on 7/2/19 » City Council directed staff to convene a working group to discuss compensation rates

and method for enacting » Staff assembled an ad-hoc group of resident volunteers to provide feedback on

Council Compensation. The results of those discussions were presented to Council in January.

2020 NEXT STEPS: » Work Session discussion is scheduled for 2/18/2020 » Pending Council direction, prepare materials for election or develop a resolution


ANNEXATION POLICY

STATUS: COMPLETED2019 MILESTONES:

» City Council discussed and provided input into a revised Annexation Policy on 5/21/19 » City Council adopted a new Annexation Policy on 6/18/19

AFFORDABLE HOUSING


» Staff provided input to the County-wide Housing Needs Analysis (HNA) » City Council discussed the elements of the HNA that pertain to Happy Valley » City Council and staff members developed and approved language to support

affordable/mixed-income/workforce housing in the Urban Renewal Plan

2020 NEXT STEPS: » Continue to track any amendments to HB 2003 (required HNA’s) » Continue to track funding availability of State grants associated with Affordable

Housing » Coordinate efforts with Clackamas County » Develop Strategy in the Urban Renewal Area

FUND BIKE + PED IMPROVEMENTS


» The Clackamas County Vehicle Registration Fee (VRF) was adopted in February 2019 and is expected to result in an increase of approximately $375,000 in annual funding » Due to the biennial registration period, the County doesn’t expect a full revenue

stream until 2022 » Staff anticipate proposing these funds be dedicated to the Pedestrian Improvement

Plan (PIP) Fund » Staff are developing an updated Pedestrian Master Plan to guide future investments

2020 NEXT STEPS: » Direct funding from the Vehicle Registration Fee (VRF) to the PIP » Focus efforts on Superblock and 129th Ave projects (separate write ups for those

projects) » Complete Bike and Pedestrian Master Plan » Develop a Capital Improvement Plan for bike/ped projects based on the updated

master plan findings » Consider ADA accommodations associated with new sidewalk construction


IDELMAN ROAD CLASSIFICATIONSTATUS: COMPLETED2019 MILESTONES:

» City Council discussed safety improvements on 6/4/19 and decided not to reclassify based on the recommendation of the City’s Traffic Engineer

PRIVATE SECURITY DEVELOPMENTSTATUS: ONGOING2019 MILESTONES:

» Staff presented the concept to City Council on 7/2/19 » Staff continues to work with development community to explore the feasibility

2020 NEXT STEPS: » Staff is conducting a series of meetings with stakeholders on building a crime

prevention program that will ensure safety and security of construction sites. First meeting was held on February 5, 2020. » Finalize Ordinance – bring to City Council for adoption, implement and manage

program.

THIS GRAPHIC SHOWS THE QUESTIONS AND COMMENTS SHARED BY THE COUNCIL AS WELL AS THE OTHER PROJECTS THAT ARE ALREADY UNDERWAY BY THE ORGANIZATION.


2020/2021 City Council Goals + PrioritiesThe 2020/21 City Council Goals and Priorities are organized under seven goals:

1. Downtown / Plan for a downtown core that will provide the future community with opportunities to gather, recreate, and support local business.

2. City Facilities / Evaluate and plan for future city facilities to meet growing service demands.

3. Public Safety / Collaborate with community and regional partners to ensure a safe community.

4. Smart Growth / Be forward-thinking in how we manage and plan for growth and ensure our policies and plans align with community needs and values.

5. Park System Development + Programming / Provide excellent park and recreation facilities and programs for the Happy Valley community.

6. Transportation / Plan and provide varying modes of transportation to keep Happy Valley moving as we continue to grow.

7. Diversity, Equity, and Inclusion (DEI) / Support and foster a community and organizational culture that embraces and supports DEI.

Each goal includes the work that is ongoing or already underway from 2019 as well as the new priorities for 2020/21 identified and agreed upon by the Council. Other ideas and projects were raised during the discussion of these goals. These suggestions are documented under each goal for future consideration.

The list of goals and priorities will guide the organization in allocating resources and directing the work of staff for the next fiscal year. Staff will provide regular updates to Council on the progress of the goals.


3. Public Safety / Collaborate with community and regional partners to ensure a safe community.

ONGOING/UNDERWAY: Private Security for DevelopmentTraffic and Public Safety Committee Process for Traffic Modification RequestsAlarm Policy

2020/21 NEW PRIORITIES: School Resource OfficerDischarge of FirearmsFeasibility Study for Permanent Funding of Police

FOR FUTURE CONSIDERATION: Red Light Cameras/Speed CamerasOpen Space Fuel ReductionCode Enforcement

1. Downtown / Plan for a downtown core that will provide the future Happy Valley community with opportunities to gather, recreate, and support local business. ONGOING/UNDERWAY: Future downtown developmentPleasant Valley/North Carver Comp Plan

2020/21 NEW PRIORITIES: None.

FOR FUTURE CONSIDERATION: N/A

2. City Facilities / Evaluate and plan for future city facilities to meet growing service demands.

ONGOING/UNDERWAY: Property AcquisitionLibrary Space Needs EvaluationPublic Works Facility

2020/21 NEW PRIORITIES: None.



4. Smart Growth / Be forward-thinking in how we manage and plan for growth and ensure our policies and plans align with our community’s needs and values.ONGOING/UNDERWAY: Affordable HousingImpervious Surface OptionsADUs/Next Gen/Tiny Homes/Guest HomesDark Skies OrdinancePleasant Valley/North Carver Comp PlanSmall Cell Wireless StandardsRock Creek Employment Center Infrastructure AssessmentUrban Growth Management Area East

2020/21 NEW PRIORITIES: Development Standards/Zoning SetbacksClimate Action Tool Kit/Scoping Analysis

FOR FUTURE CONSIDERATION: Short-term rentalsDonatello Loop De-annexationIsland AnnexationStaff Expansion AnalysisOutdoor Burning

5. Park System Development + Programming / Provide excellent park and recreation facilities and programs for the Happy Valley community. ONGOING/UNDERWAY: Implement Parks Settlement AgreementVeterans MemorialPleasant Valley Villages Neighborhood ParkSponsor PolicyParks and Recreation Programming

2020/21 NEW PRIORITIES: Feasibility Study for Parks Permanent Funding



6. Transportation / Plan and provide varying modes of transportation to keep Happy Valley moving as we continue to grow. ONGOING/UNDERWAY: Fund Bike and Ped ImprovementsPedestrian Master Plan172nd Avenue (Urban Renewal)Superblock ProjectResidential Paving Maintenance Program129th Avenue Curves ProjectClackamas to Columbia/Sunrise Phase II

2020/21 NEW PRIORITIES: King Road Roundabout


7. Diversity, Equity, and Inclusion (DEI) / Support and foster a community and organizational culture that embraces and supports DEI. ONGOING/UNDERWAY: Diversity & Inclusion Working GroupRedevelop Job DescriptionsEqual Pay Analysis

2020/21 NEW PRIORITIES: None



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y13City of Happy Valley City Council Goals 2020/21

16000 SE Misty DriveHappy Valley, Oregon 97086www.happyvalleyor.gov503.783.3800

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