city council agenda regular meeting city of half …€¦ · july 19, 2016 city council minutes...

CITY COUNCIL AGENDAREGULAR MEETING

CITY OF HALF MOON BAY

TUESDAY, AUGUST 16, 2016

Adcock Community/Senior Center Rick Kowalczyk, Mayor535 Kelly Avenue Deborah Ruddock, Vice MayorHalf Moon Bay, California 94019 Marina Fraser, Councilmember

John Muller, CouncilmemberDeborah Penrose, Councilmember

7:00 PM

This agenda contains a brief description of each item to be considered. Those wishing to address the CityCouncil on any matter not listed on the Agenda, but within the jurisdiction of the City Council to resolve, may comeforward to the podium during the Public Forum portion of the Agenda and will have a maximum of three minutes todiscuss their item. Those wishing to speak on a Public Hearing matter will be called forward at the appropriate timeduring the Public Hearing consideration.

Please Note: Please Provide a Copy of Prepared Presentations to the City Clerk

Copies of written documentation relating to each item of business on the Agenda are on file in the Office ofthe City Clerk at City Hall and the Half Moon Bay Library where they are available for public inspection. If requested,the agenda shall be available in appropriate alternative formats to persons with a disability, as required by Section 202of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132.) Information may be obtained by calling650-726-8271.

In compliance with the Americans with Disabilities Act, special assistance for participation in this meeting canbe obtained by contacting the City Clerk’s Office at 650-726-8271. A 48-hour notification will enable the City to makereasonable accommodations to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).

http://hmbcity.com/

MEETING WILL CONCLUDE BY 11:00 PM UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE

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http://hmbcity.com/

CONVENE REGULAR MEETING

ROLL CALL / PLEDGE OF ALLEGIANCE

PROCLAMATIONS AND PRESENTATIONS

MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE

REPORT OUT FROM RECENT CLOSED SESSION MEETINGS

CITY COUNCIL REPORTS

CITY MANAGER UPDATES TO COUNCIL

PUBLIC FORUM

1. CONSENT CALENDAR

1.A. WAIVE SECOND READING OF RESOLUTIONS AND ORDINANCES

1.B. APPROVAL OF MINUTESJULY 19, 2016 SPECIAL MEETING

JULY 19, 2016 REGULAR MEETING

1.C. WARRANTS FOR THE MONTH OF JULY 2016STAFF REPORT

ATTACHMENT 1

1.D. TREASURER’S REPORT FOR THE QUARTER ENDING JUNE 30, 2016STAFF REPORT

ATTACHMENT 1

1.E. CALIFORNIA HERO PROGRAMSTAFF REPORT

RESOLUTION 2

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/22730/07192016_Special_Meeting.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/22731/CC_Minutes_2016_07_19.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/22716/STAFF_REPORT.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/21308/Warrants_July_16.pdf


https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/21756/Treasurer_s_Report_6-30-2016.pdf


https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/22706/RESOLUTION.pdf

1.F. AGREEMENT FOR WIRELESS AUDIO CONFERENCE SYSTEMSTAFF REPORT

RESOLUTION

ATTACHMENT 2

1.G. CITIZEN’S OPTION FOR PUBLIC SAFETY GRANT PROGRAM FOR FISCAL YEAR2016-2017STAFF REPORT

RESOLUTION

1.H. DENY CLAIM OF THE HARTFORD FOR ITS CLAIMANT ERIN LUDDENSTAFF REPORT

ATTACHMENT 1

1.I. CONSTRUCTION SUPPORT SERVICES FOR SEYMOUR PEDESTRIAN BRIDGEREPLACEMENT PROJECTSTAFF REPORT

RESOLUTION

ATTACHMENT 2

1.J. CORREAS STREET UNDERGROUND UTILITY DISTRICT (2016-01)STAFF REPORT

RESOLUTION

ATTACHMENT 2

1.K. ACCEPT JOHN L. CARTER MEMORIAL PARK STAIR REPLACEMENT PROJECTSTAFF REPORT

RESOLUTION

1.L. CLASSIFICATION AND SALARY SCHEDULE FOR PLANNING AND DEVELOPMENTSERVICES MANAGER CLASSIFICATION WITH PROPOSED SALARY RANGESTAFF REPORT

RESOLUTION

1.M. CITY HALL ANNEX LEASE (507B PURISSIMA STREET HALF MOON BAY) RESOLUTION.

STAFF REPORT

2. ORDINANCES AND PUBLIC HEARINGS3



https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/22493/Western_Audio_Video_Attachment_2_Exhibit_A_and_B.pdf




https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/21840/ABGV24527A1_CLAIM.pdf



https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/21974/Seymour_Bridge_Construction_Phase_rev_1.pdf



https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/22721/Exhibit_1-Bellecci_and_Associates_scope_of_work.pdf







3. RESOLUTIONS AND STAFF REPORTS

3.A. PRESENTATION ON TRAFFIC CIRCULATION STUDY FOR HALF MOON BAY HIGHSCHOOL AND LEWIS FOSTER DRIVE / NORTH MAIN STREETSTAFF REPORT

ATTACHMENT 1

FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS

ADJOURNMENT

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/21996/FINAL_HMBHS_Traffic_Study_May_13_2016.pdf

MINUTES

CITY OF HALF MOON BAY CITY COUNCIL

TUESDAY, JULY 19, 2016

ADCOCK COMMUNITY/SENIOR CENTER, 535 KELLY AVENUE CONVENE SPECIAL MEETING PUBLIC FORUM There were no public comments.

1. CLOSED SESSION – 5:45 PM

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Name of case: City of Half Moon Bay vs. Great American Insurance Co., et al., Case No. 3:15-cv-04500, United States District Court, Northern District CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Name of case: David Eblovi vs. Jessica Blair, et al., Case No. A148275, California First District Court of Appeal PUBLIC EMPLOYMENT: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Attorney

ADJOURNMENT Mayor Kowalczyk adjourned the meeting at 6:45 p.m. Respectfully Submitted: Approved: ____________________________ _________________________________ Jessica Blair, City Clerk Rick Kowalczyk, Mayor

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MINUTES

CITY OF HALF MOON BAY CITY COUNCIL

TUESDAY JULY 19, 2016

ADCOCK COMMUNITY/SENIOR CENTER, 535 KELLY AVENUE CONVENE REGULAR MEETING/ROLL CALL/PLEDGE OF ALLEGIANCE Mayor Kowalczyk called the meeting to order at 7:05 p.m. PRESENT: Councilmembers Fraser, Muller, Penrose, Vice Mayor Ruddock, and Mayor Kowalczyk ABSENT: None Mayor Kowalczyk led the Pledge of Allegiance. PROCLAMATIONS AND PRESENTATIONS None. MAYOR’S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE Mayor Kowalczyk advised that National Night Out would be held on August 2, Farm+Fish+ Flowers (formerly Tour des Fleurs) would take place on July 23, Relay for Life on July 30 and 31 at Half Moon Bay High School, and the next Concert in the Park would be held on August 14. The Mayor encouraged everyone to attend the Groundbreaking Ceremony for the new Half Moon Bay Library on July 29 at 11:00 a.m. CLOSED SESSION REPORT Deputy City Attorney Gallogly stated the City Council met in Closed Session and took no reportable action. CITY COUNCIL REPORTS Councilmember Fraser noted the Fourth of July Parade had been wonderful. She stated she attended the one-year anniversary celebration of The Big Lift, a reading program in San Mateo County, the Council of Cities Dinner/Meeting in Hillsborough where the topic was internet security and phone scams, the Silicon Valley Leadership Group Energy Conference, and the Grand Opening of The Gate House at the Oceano Hotel and Spa.

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July 19, 2016 City Council Minutes Page 2 of 5 Councilmember Penrose noted she had not participated in local events as she had been on vacation. Councilmember Muller stated the Fourth of July Parade had been excellent. He shared he had met with members of the Latino Advisory Council on July 6, attended the Concert in the Park, met with a group of young adults from China regarding water and the environment, and met with members of the Miramar area community to thank them for their patience during the construction work, and he congratulated newly appointed San Mateo County Sheriff Carlos Bolanos. Vice Mayor Ruddock stated she attended a Women’s Community Leadership Network Breakfast at which Fiona Ma was a speaker, a League of California Cities workshop on municipal finances, the Fourth of July parade, the Concert in the Park, a City Council Finance Subcommittee meeting with Mayor Kowalczyk, and two meetings of the Sewer Authority Mid-Coastside. Mayor Kowalczyk stated he attended a special meeting of the Sewer Authority Mid-Coastside, the ribbon cutting for the new concrete stairs at Carter Park, the Concert in the Park, a Latino Advisory Council meeting, the July Fourth parade, visited the skate park construction site, and attended the opening of the temporary library where he read stories to children. CITY MANAGER UPDATES TO COUNCIL City Manager Gonzalez challenged the community to participate in National Night Out by hosting a block party and noted that a $100 gift card would be donated to participants to offset the costs. She introduced Captain Munsey who provided an update on the San Mateo County Sheriff’s Activities League “Break the Hate” event scheduled for July 24 from 2:00-4:00 p.m. at the Adcock Community/Senior Center. Captain Munsey advised Mayor Kowalczyk would be in the Dunk Tank for donations to the program. Deputy City Attorney Gallogly reported that staff had been successful in processing the LCP / LUP amendment application with the Coastal Commission relating to the Kehoe Water Course. PUBLIC FORUM

The following individuals addressed the City Council during Public Forum:

• Margarita, Michelle, and Andrea, Half Moon Bay Youth Leadership Institute • John Hernandez

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July 19, 2016 City Council Minutes Page 3 of 5 CONSENT CALENDAR

1.A. WAIVE SECOND READING OF RESOLUTIONS AND ORDINANCES 1.B. APPROVAL OF MINUTES OF JUNE 21 AND 30, 2016 SPECIAL CITY COUNCIL

MEETINGS AND JUNE 21, 2016 REGULAR CITY COUNCIL MEETING 1.C. WARRANTS FOR JUNE 2016 1.D. FINAL RESULTS OF THE JUNE 7, 2016 SPECIAL MUNICIPAL ELECTION 1.E. AMENDMENT TO AGREEMENT WITH PACIFICA COMMUNITY TELEVISION 1.F. AWARD OF CONTRACT FOR STORMWATER (NPDES) RELATED CONSULTANT

SERVICES 1.G. TECHNICAL SPECIFICATIONS, DESIGN GUIDELINES, AND STANDARD PLANS FOR

PUBLIC WORKS PROJECTS AND PUBLIC INFRASTRUCTURE IMPROVEMENTS 1.H. AWARD OF CONSULTANT SERVICES CONTRACT FOR ASSISTANCE WITH THE

SOLICITATION, SELECTION, AND NEGOTIATION OF A NEW SOLID WASTE FRANCHISE AGREEMENT

1.I. SKATE PARK USAGE POLICY

MOTION Councilmember Muller moved and Councilmember Fraser seconded a motion to

approve the Consent Calendar, with Item Nos. 1.H and 1.I. pulled from the Consent Calendar for discussion. The motion carried unanimously.

2. ORDINANCES AND PUBLIC HEARINGS 2.A. FISCAL YEAR 2016-2017 SEWER SERVICE CHARGES Finance Director Carter presented the staff report.

Mayor Kowalczyk opened the public hearing, and there being no one present who wished to speak to the item, closed the public hearing.

MOTION

Councilmember Fraser moved and Vice Mayor Ruddock seconded a motion to adopt a resolution approving the Fiscal Year 2016-2017 Sewer Service Charges, directing staff to file the assessment roll, and authorizing the County Controller to place the assessment charges on the County of San Mateo Property Tax Roll. The motion carried unanimously.

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July 19, 2016 City Council Minutes Page 4 of 5 3. STAFF REPORTS AND RESOLUTIONS

3.A. AGREEMENT WITH CIVICPLUS FOR WEBSITE DESIGN, MAINTENANCE, AND HOSTING

Administrative Services Manager Brunson presented the staff report. The following citizens spoke during public comment:

• Paul Grigorieff • John Ullom

CivicPlus representatives responded to questions from the Council. Councilmembers raised questions regarding translation of information into Spanish and requested that static content be manually translated rather than be translated through Google Translate. Mayor Kowalczyk expressed a preference for a long-form page design.

MOTION

Councilmember Muller moved and Councilmember Penrose seconded a motion to adopt a resolution authorizing the City Manager to execute an agreement with CivicPlus for the design, maintenance, and hosting of the City’s internet and intranet website. The motion, by roll call vote, carried unanimously.

3.B. ONE-YEAR EXTENSION TO THE FRANCHISE AGREEMENT WITH REPUBLIC

SERVICES (AKA ALLIED WASTE SERVICES) Community Development Director Doughty presented the staff report.

Carl Mennie, General Manager, Republic Services, spoke in support of the recommendation.

MOTION

Vice Mayor Ruddock moved and Councilmember Penrose seconded a motion to adopt a resolution authorizing the City Manager to execute Amendment No. 3 to the Franchise Agreement for Solid Waste, Recyclables, Green Waste, and Street Sweeping Services between the City of Half Moon Bay and Republic Services (AKA Allied Waste Services), extending the expiration date to December 31, 2017, adjusting rates by 11.6 percent on January 1, 2017, and modifying certain community and street sweeping activities. The motion, by roll call vote, carried unanimously.

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July 19, 2016 City Council Minutes Page 5 of 5

1.H. AWARD OF CONSULTANT SERVICES CONTRACT FOR ASSISTANCE WITH THE SOLICITATION, SELECTION, AND NEGOTIATION OF A NEW SOLID WASTE FRANCHISE AGREEMENT

Community Development Director Doughty presented the staff report.

Councilmembers asked questions and offered comments.

MOTION Councilmember Muller moved and Councilmember Fraser seconded a motion to adopt a

resolution authorizing the City Manager to execute a contract with R3 Consulting Group, Inc. for consultant services related to the solicitation, selection, and negotiation of a new solid waste franchise agreement, in an amount not to exceed $131,000. The motion, by roll call vote, failed 2-3, Mayor Kowalczyk, Councilmember Penrose and Vice Mayor Ruddock opposed.

Vice Mayor Ruddock moved and Councilmember Penrose seconded a motion to adopt, as amended, a resolution authorizing the City Manager to execute a contract with R3 Consulting Group, Inc. for consultant services related to the solicitation, selection, and negotiation of a new solid waste franchise agreement, in an amount not to exceed $111,000 with a 5 percent contingency. The motion, by roll call vote, passed 4-1, Councilmember Muller opposed.

1I. SKATE PARK USAGE POLICY

Deputy City Manager Khojikian presented the staff report.

MOTION Mayor Kowalczyk moved and Vice Mayor Ruddock seconded a motion to adopt the

Skate Park Usage Policy, as amended to replace Paragraph 6 with “No food, beverages, or glass containers are allowed within the designated skating area.” The motion carried unanimously.

FOR FUTURE DISCUSSION/POSSIBLE AGENDA ITEMS

None. ADJOURNMENT Mayor Kowalczyk adjourned the meeting at 8:52 p.m. Respectfully Submitted: Approved: ____________________________ _________________________________ Jessica Blair, City Clerk Rick Kowalczyk, Mayor

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BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY

AGENDA REPORT

For meeting of: August 16, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Yulia Carter, Finance Director TITLE: WARRANTS FOR THE MONTH OF JULY 2016 ______________________________________________________________________________ RECOMMENDATION: Accept the attached warrants list for the month of July 2016. The grand total for all warrants for the month was $708,552.77. STRATEGIC ELEMENT: This recommendation supports the Fiscal Sustainability and Inclusive Governance Element. ATTACHMENT: Check Disbursement List by Check Date

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City of Half Moon Bay Jul 29, 2016 05:22pm Page Check Disbursement List by Check Date Range 07/01/16 to 07/31/16 ------------------------------------------------------------------------------- ------------- ------ -------- --------------------------Check Vendor

Number Number Payee Check Date

040549 444

040550 18

040551 2407

040552 2022

040553 374

040554 3837

040555 481

040556 3626

040556 3626

040557 3807

040558 1531

040559 37

040560 2385

040561 3889

040562 2326

040563 3355

040564 1174

040565 957

040566 3082

040567 3082

040568 2743

040569 292

040570 3888

040571 202

040572 1545

ABAG PLAN CORP.

ANDREINI BROTHERS, INC.

ARAMARK

AT&T/CALNET2

BARKERBLUE DIGITAL IMAGING

BAYSIDE HEATING & AIR CONDITIONING INC

BIG CREEK LUMBER

BKF ENGINEERS

BKF ENGINEERS

BOLT STAFFING SERVICE, INC.

CALIFORNIA MUNICIPAL STATISTICS, INC

CABRILLO UNIFIED SCHOOL DISTRICT

RON CARDOZA

CENTRAL ROOFING, INC.

CHARLES ELECTRIC

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

ASUNCION GARDENING SERVICE ASUNCION GIJO 07/12/16

CA MUNICIPAL TREASURERS ASSOCIATION

COASTSIDE.NET, INC

COM CAST

COM CAST

07/12/16

07/12/16

07/12/16

07/12/16

CORA COMMUNITY OVERCOMING RELATIONSHIP A 07/12/16

CA SOCIETY OF MUNICIPAL FINANCE OFFICERS 07/12/16

MANUEL DE JESUS 07/12/16

FEDEX 07/12/16

GOVERNMENT FINANCE OFFICERS ASSOCIATION 07/12/16

CCS.AP Accounts Payable Release 8.3. 1 R*APFINVC*FDL

Check Amount Description

3,552.50 5/16 INSURANCE CLAIMS Reinstated from claim# 67935

8,910.00 5/16 HMB CITY BIKE PADS REPAIRS Reinstated from claim# 67870

591.96 5/16 MAT & MOP SVCS Reinstated from claim# 67881

164.99 5/13-6/12/16 TEL SVCS Reinstated from claim# 67877

603.68 5/16 DOCUMENT REPRODUCTION SVCS Reinstated from claim# 67880

6,477.80 6/16 NEW THERMOSTATS Reinstated from claim# 67875

36.96 4/16 MAINT SUPPLIES Reinstated from claim# 67902

9,481.67 4/11-5/15/16 ENGINEERING SVCS Reinstated from claim# 67887

184.00 4/11-5/15/16 ENGINEERING SVCS Reinstated from claim# 67888

3,380.00 6/13-6/19/16 PROFESSIONAL SVCS Reinstated from claim# 67912

475.00 6/30/15 CAFR STMT Reinstated from claim# 67871

27.05 6/16 PLN PROJ COMPLETE REFUND Reinstated from claim# 67874

2,580.00 6/16 MAINT SVCS Reinstated from claim# 67905

8,900.00 6/16 ROOFING SVCS Reinstated from claim# 67904

3,939.90 6/16 ELECTRICAL SVCS Reinstated from claim# 67903

2,500.00 11/15 -5/16 MAINT SVCS Reinstated from claim# 67879

155.00 7/16 2016-2017 CMTA RENEWAL Reinstated from claim# 67930

71.90 7/16 DSL & DOMAIN HOSTING SVCS Reinstated from claim# 67916

77.44 7/16 CABLE SVCS Reinstated from claim# 67913

215.95 7/16 INTERNET SVCS Reinstated from claim# 67917

2,293.00 7/16 FY1617 ERP SVCS Reinstated from claim# 67918

110.00 6/16 2016 MEMBERSHIP DUES Reinstated from claim# 67934

38.00 6/16 FINES & FORFEITURES REFUND Reinstated from claim# 67909

21.48 6/6/16 DELIVERY SVCS Reinstated from claim# 67873

190.00 2/16-1/17 MEMBERSHIP Reinstated from claim# 67933

By LOUELLA ENRIQUEZ CLOUELLAE) 12

City of Half Moon Bay Jul 29, 2016 05:22pm Page 2 Check Disbursement List by Check Date Range 07/01/16 to 07/31/16 ------------------------------------------------------------------------------------------------------------------------------------Check Vendor



------------------------------------------------------------------------------------------------------------------------------------040573 3399

040574 3835

040575 1423

040576 3884

040577 200

040577 200

040578 3528

040580 74

040581 76

040582 89

040583 3429

040584 1406

040585 3081

040586 3609

040587 1769

040588 3885

040589 3069

040590 2014

040591 1538

040592 2725

040593 457

040594 1283

040595 3479

040596 3328

040597 29

MAGDA GONZALEZ

GRANICUS INC

THE GRAPHIC WORKS

JOHN HAGEN

07/12/16

07/12/16

07/12/16

07/12/16

HARRIS COMPUTER SYSTEMS CREATIVE COMPUTE 07/12/16

HARRIS COMPUTER SYSTEMS CREATIVE COMPUTE 07/12/16

HASSETT HARDWARE 07/12/16

HALF MOON BAY AUTO PARTS 07/12/16

HALF MOON BAY BUILDING & GARDEN 07/12/16

HMB COASTSIDE CHAMBER OF COMMERCE 07/12/16

HUE & CRY SECURITY SYSTEMS, INC. 07/12/16

INTERNAL REVENUE SERVICE 07/12/16

JETMULCH, INC. 07/12/16

PAULA KROGH, PETTY CASH 07/12/16

LIEBERT CASSIDY WHITMORE 07/12/16

MIKE MACK 07/12/16

MANAGED HEALTH NETWORK 07/12/16

MIG COMMUNICATIONS 07/12/16

MUNISERVICES, LLC 07/12/16

TIMOTHY D. O'HARA O•HARA•S PEST CONTROL 07/12/16

OFFICE DEPOT BUSINESS SERVICES DIVISION 07/12/16

KATHY OLER 07/12/16

PARKEON INC 07/12/16

PET WASTE ELIMINATOR AKA BFT LP 07/12/16

ARROWHEAD MOUNTAIN SPRING WATER A DIVIS! 07/12/16

CCS.AP Accounts Payable Release 8.3.1 R*APFINVC*FDL

3,465.68 6/16 EMP REIMBURSEMENT Reinstated from claim# 67892

800.00 7/16 WEB STREAMING & AGENDA MGMT Reinstated from claim# 67925

128.66 6/16 CONCERTS IN THE PARK Reinstated from claim# 67872

267.16 7/16 PLN PROJ COMPLETE REFUND Reinstated from claim# 67929

2,168.70 7/16 FINANCE SOFTWARE SUPPORT Reinstated from claim# 67919

2,168.70 8/16 FINANCE SOFTWARE SUPPORT Reinstated from claim# 67924

1,963.04 5/16 MAINT SUPPLIES Reinstated from claim# 67911

161.95 6/16 VEH MAINT Reinstated from claim# 67899

5.95 6/16 MAINT SUPPLIES Reihstated from tlaim# 67893

619.00 7/16 MAY16 BIDS Reinstated from claim# 67927

333.45 7/16 FIRE ALARM SVCS Reinstated from claim# 67914

312.82 6/16 PENALTY & INTEREST Reinstated from claim# 67891

7,398.32 6/16 MAINT SUPPLIES Reinstated from claim# 67910

235.80 6/30/16 REPLENISH PETTY CASH Reinstated from claim# 67906

5,995.00 6/16 MEMBERSHIP DUES AND PREMIUM Reinstated from claim# 67878

820.50 7/16 PLANNER PROJ COMPLETE REFUND Reinstated from claim# 67928

168.00 7/16 EMP ASSIST PROG Reinstated from claim# 67923

2,268.75 6/16 PROF SVCS Reinstated from claim# 67886

637.88 6/15 4TH QTR REPORTS Reinstated from claim# 67868

233.00 6/16 PEST CONTROL SVCS Reinstated from claim# 67900

732.94 6/16 OFFICE SUPPLIES Reinstated from claim# 67867

1,800.00 7/16 MILLS ST PARKING LOT RENTAL Reinstated from claim# 67922

52.50 6/16 PARKING SVCS Reinstated from claim# 67895

375.00 6/16 PET WASTE ELIMINATOR BAGS Reinstated from claim# 67896

65.90 5/16 SPRING WATER SVCS Reinstated from claim# 67901

By LOUELLA ENRIQUEZ (LOUELLAE) 13

City of Half Moon Bay Jul 29, 2016 05:22pm Page 3 Check Disbursement Li s t by Check Date Range 07/01/16 to 07/31/16 ------------------------------------------------------------------------------------------------------------------------------------Check Vendor



------------ ----------------------------------- ---- ---- -------------------------- ---------------------- ---------- -------------------040598 252

040599 495

040600 3101

040601 1526

040602 751

040603 1251

040604 3746

040605 1760

040605 1760

040605 1760

040606 3887

040607 3004

040608 3129

040608 3129

040608 3129

040608 3129

040609 3189

040610 96

040610 96

040611 708

040612 3890 040613 3891 040614 89 040615 490 040616 3879 040617 18 040618 2407 040619 2022 040620 2022 040621 374

RICE TRUCKING-SOIL FARM LLC

SAN MATEO LAWN MOWER DON OKAN

SHRED-IT SAN FRANCISCO

SAN MATEO CO. CONTROLLERS OFFICE

07/12/16

07/12/16

07/12/16

07/12/16

COUNTY OF SAN MATEO ENVIRONMENTAL SERV A 07/12/16

SSMC/TIDES CENTER SUSTAINABLE SAN MATEO

MALCOLM C SMITH

STEP FORD

STEP FORD

STEP FORD

GEORGE H BECKER TICKET TO RIDE

CELLCO PARTNERSHIP DBA VERIZON WIRELESS

WRA ENVIRONMENTAL CONSULTANTS




OKS ASSOCIATES

JAMES FORD INC.

JAMES FORD INC.

SAN MATEO CO. NARCOTICS TASK FORCE

SHAHRZAD PANTERA DOUGLAS JONES CAMPAGNA HMB COASTSIDE CHAMBER OF COMMERCE ABAG POWER PURCHASING POOL PEYKAN ABBASSI ANDREINI BROTHERS, INC. ARAMARK AT&T/CALNET2 AT&T/CALNET2 BARKERBLUE DIGITAL IMAGING

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16

07/12/16 07/15/16 07/15/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16


669.48 6/16 MAINT SUPPLIES Reinstated from cla im# 67894

4,531.69 6/16 MOWER MAINT SUPPLIES Reinstated from claim# 67898

43.32 6/22/16 SHREDDING SVCS Reinstated from claim# 67885

912.60 5/16 PARKING CITATION PROCESSING Reinstated from claim# 67932

490.00 7/16 FY1617 HAZMAT & STORMWATER Reinstated from claim# 67931

1,000.00 7/16 INDICATORS RPT CONTRIBUTION Reinstated from claim# 67926

5,050.00 6/16 PROF SVCS Reinstated from claim# 67882

375.00 6/16 ADDT'L HOURS ONSITE VISIT Reinstated from claim# 67907

6,401.90 6/16 NETWORK UPGRADE AND EMERG RPR Reinstated from claim# 67908

449.97 7/16 SSL RENEWAL 7/16-6/19 Reinstated from claim# 67921

800.00 7/16 CONCERTS AT THE PARK Reinstated from claim# 67915

116.38 6/16 CELLULAR SVCS Reinstated from claim# 67866

3,715.22 3/16 TREE REMOVAL POPLAR Reinstated from claim# 67864

231 .00 3/16 ON-CALL BIOLOGICAL SVCS Reinstated from cla im# 67865

393.00 5/16 ON-CALL BIOLOGICAL SVCS Reinstated from claim# 67883

491.25 5/16 BIOLOGICAL SVCS OCEAN COLONY Reinstated from claim# 67884

22,865.00 6/16 SIGNAL COORDINATION HWY1 Reinstated from claim# 67890

29,186.28 6/16 PW NEW & REPLACEMENT TRUCKS Reinstated from claim# 67869

170.75 5/16 VEH MAINT Reinstated from claim# 67897

15,459.00 7/16 FY1617 SMCNTF STIPEND Reinstated from claim# 67920

5,500.00 5/16 YOUTH SUMMIT COORDINATOR 34.24 7/16 EMP OUTSTANDING CK REPLACEMNT

73 ,310.00 7/16 FY1617 ECON DVLPMNT AND BUS IPROV 470.00 JUNE 1 16 GAS USAGE 208.75 5/16 EMP REIMBURSEMENT 225.00 6/16 MAINT SVCS 591.96 6/16 MOP & MAT SVCS 131.20 6/2-7/1/16 TEL SVCS

2,893.24 5/13-6/12/16 TEL SVCS 126.60 6/16 DOCUMENT SVCS

By LOUELLA ENRIQUEZ CLOUELLAE) 14

City of Half Moon Bay Check Disbursement List by Check Date Range 07/01/16 to 07/31/16

Check Vendor Number Number Payee

040622 481 040623 866 040624 3814 040625 3808 040626 51 040627 709 040628 3643 040629 1642 040630 3362 040631 3446 040632 3528 040634 74 040635 96 040636 3726 040637 3838 040638 3848 040639 3822 040640 620 040641 3892 040641 3892 040642 1283 040643 3166 040644 137 040645 3795 040646 3324 040647 3757 040648 285 040649 1064 040650 216 040651 3519 040651 3519 040652 329 040653 3701 040654 3708 040655 2998 040656 16 040657 3626 040657 3626 040657 3626 040657 3626 040657 3626 040657 3626 040658 3886 040659 3578 040660 3404 040660 3404 040660 3404 040661 3782 040662 159 040663 752

BIG CREEK LUMBER BOYS & GIRLS CLUB OF THE COASTSIDE BULL STOCKWELL ALLEN BSA ARCHITECTS BURKE, WILLIAMS & SORENSEN, LLP COASTSIDE COUNTY WATER DISTRICT CITY OF BELMONT CORODATA RECORDS MANAGEMENT, INC DELL MARKETING L.P. C/0 DELL USA L.P. EMERSON NETWORK POWER LIEBERT SERVICES, FLYERS ENERGY LLC DEPT #34516 HASSETT HARDWARE HALF MOON BAY AUTO PARTS JAMES FORD INC. NICOLAS LASZKIEWICZ NICHOLAS TRANSLATION MISSION VALLEY FORD TRUCK SALES INC NILS S. MOBERG MURGREEN ENVIRONMENTAL COMPANY FELIX OVI NEOPOST U.S. POSTAGE-ON-CALL DEPT. NEXTREQUEST CO. NEXTREQUEST CO. KATHY OLER ORATECH CONTROLS, INC. PACIFIC GAS & ELECTRIC R.C. SHAY & CO., INC. SCAPES, INC. SCHAFF & WHEELER, CONSULTING CIVIL ENGIN COUNTY OF SAN MATEO HUMAN RESOURCES DEPA SAN MATEO CO. PLANNING AND BUILDING OIV SAN MATEO COUNTY SHERIFF'S OFFICE ACCOUN SWCA, INCORPORATED SWCA ENVIRONMENTAL CO SWCA, INCORPORATED SWCA ENVIRONMENTAL CO THYSSENKRUPP ELEVATOR CORPORATION V. W. HOUSEN & ASSOCIATES, INC. JOHNNY & LISA ZANETTE LAW OFFICES OF ATCHISON, BARISONE, CONDO BANK OF AMERICA BANKCARD CENTER BKF ENGINEERS BKF ENGINEERS BKF ENGINEERS BKF ENGINEERS BKF ENGINEERS BKF ENGINEERS MIKE BRIGHT M. BRIGHT PAINTING, INC. OVETT & BHATIA, URBAN & REGIONAL PLANNER ECS IMAGING, INC. ECS IMAGING, INC. ECS IMAGING, INC. GRIFFIN STRUCTURES, INC. SEWER AUTHORITY MID-COASTSIOE (ON BEV CU SAN MATEO CO. LIBRARY


Check Date

07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16 07/27/16

Jul 29, 2016 05:22pm Page


125.83 6/16 MAINT SUPPLIES 5,000.00 6/16 SKATE PARK DONATION 7,299.33 5/28-7/1/16 EVAL SPACE PLAN OPTIONS 1,984.89 5/16 LABOR AND EMPLOYMENT SVCS 4,286.08 5/16-6/16 WATER USAGE

50.00 7/29/16 SMCOCOC DINNER MTG 124.33 6/16 RECORDS STORAGE

3,496.03 6/16 COMPUTERS AND SUPPLIES 1,866.00 6/16 SVC CONTRACT COMPUTER CABINET

780.13 6/16 VEH FUEL 3,012.47 6/16 MAINT SUPPLIES

10.94 2/16 VEH MAINT SUPPLIES 1,808.25 5/16 VEH MAINT

850.00 6/16 TRANSLATION SVCS 1,080.28 3/16 VEH MAINTENANCE

602.50 6/16 BLDG PERMIT REFUND 4,930.00 6/16 MANHOLE INSPECTIONS 1,000.00 7/16 REPLENISH METER POSTAGE 2,475.33 1/16 PUBLIC RECORDS MGMT DUES 1,237.67 1/16 PUBLIC RECORDS MGMT DUES 1,800.00 8/16 MILLS ST PARKING LOT RENTAL

936.23 6/16 FLOW MONITORING SVCS 7,718.06 6/16 ELEC SVCS 1,575.00 6/16 MAINT SVCS 2,781.50 4/16 & 5/16 LANDSCAPE MAINT 4,430.00 6/16 CIVIL ENGINEERING SVCS

200.00 6/16 EMP TRAINING 750.00 6/16 FY1516 ARPRT ROUNDTABLE FUND

1,655.77 6/16 FY1516 COPS GRANT OT REIMB 4,857.00 6/16 DEVELOPER PROJ REIMBURSEMENT

496.25 6/16 CONSULTING SVCS 1,518.58 7/16 ELEV MAINTENANCE 7/1-9/30/16 4,520.82 5/1-6/30/16 PROF SVCS

30.50 7/16 PLN PROJ COMPLETE REFUND 23,172.36 6/16 LEGAL SVCS 19,045.73 6/16 CC CHARGES 6,923.00 2/15-3/13/16 ENGINEERING SVCS

244.00 2/15-3/13/16 ENGINEERING SVCS 184.00 4/11-5/15/16 ENGINEERING SVCS

1,684.00 2/15-3/13/16 ENGINEERING SVCS 2,355.00 4/1 1-5/15/16 ENGINEERING SVCS

20,114.95 1/18-5/15/16 HMBHS TRAFFIC ANALYSIS 16,490.00 6/16 TRAIN DEPOT PAINTING PROJECT 16,717.50 6/16 GENERAL PLAN UPDATE 14,235.00 6/16 LASERFICHE 3/17/15-3/16/16 2,323.32 3/17/16-6/16/16 LASERFICHE RENEWAL 4,646.68 6/17/16-3/16/17 LASERFICHE RENEWAL

15,660.86 6/16 PROJ AND CONST MGMT LIBRARY 201,483.84 7/16 SEWER ASSESSMENT

22,982.95 6/16 LIBRARY REIMBURSABLE EXP

4


City of Half Moon Bay Check Disbursement List by Check Date Range 07/01/16 to 07/31/16

Check Vendor Number Number Payee

Total

CCS.AP Accounts Payable Release 8.3. 1 R*APFINVC*FDL

Check Date

Jul 29, 2016 05:22pm Page 5


708,552.77



AGENDA REPORT For meeting of: August 16, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Yulia Carter, Finance Director / City Treasurer TITLE: TREASURER’S REPORT FOR THE QUARTER ENDING JUNE 30, 2016 RECOMMENDATION: Accept the Treasurer’s Report for the quarter ending June 30, 2016. FISCAL IMPACT: The City’s cash and investment portfolio, at fair market value, as of September 30, 2015, is $59,210,468, of which, $7,953,971 is placed with the State Controller’s Local Agency Investment Fund (LAIF), $35,800,012 is placed with the San Mateo County Treasurer’s Investment Pool, $10,515,948 is U.S. government backed securities, $4,939,050 is in demand deposit, $686 is in Money Market Accounts, and $800 is in petty cash. The investment placed with LAIF includes $746,309 of Bond Funds. STRATEGIC ELEMENT: This recommendation supports the Fiscal Sustainability and Inclusive Governance Elements. DISCUSSION: The City’s investment portfolio increased by $6,602,234 this reporting quarter compared to last quarter. The increase is primarily attributable to the receipt of a grant from San Mateo County for the Library project and the timing of the City’s revenues and cash flow requirements. The average yield on investments in this quarter is .67% which decreased from a yield of .69% in the previous quarter. The Treasurer’s Report (Attachment 1) includes detail of cash and investments which were held by institutions. In accordance with Government Code Section 53600 et seq., the City’s Treasurer is to provide the City Council with a report on investments on a quarterly basis. As shown in the Treasurer’s Report (Attachment 1), the City’s investments are in external investment pools listed at cost, as well as its fair value, not amortized cost, in compliance with Governmental Accounting Standard Statement 31. The City’s investment practices strictly follow Government Code Section 53600 et seq., 17

Treasurer’s Report August 16, 2016 Page 2 of 2

the City’s investment policy, and a prudent person’s rule. ATTACHMENT: Treasurer’s Report for the quarter ending June 30, 2016

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AGENDA REPORT

For meeting of: August 16, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: John Doughty, Community Development Director Carlo Wei, Management Analyst TITLE: CALIFORNIA “HERO” PROGRAM ________________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an agreement with the Western Riverside Council of Governments to join the Joint Powers Authority commonly referred to as the HERO Program, enabling property owners to finance permanently fixed renewable energy, energy, and water efficiency improvements, and electric vehicle charging infrastructure on their properties. FISCAL IMPACT: There is no fiscal impact related to this recommendation. STRATEGIC ELEMENT: This recommendation supports the Infrastructure and Environment Element. BACKGROUND: Assembly Bill (AB) 811 was signed into law on July 21, 2008, and AB 474, effective January 1, 2010, amended Chapter 29 of Part 3 of Division 7 of the Streets & Highways Code of the State of California (“Chapter 29”) authorizing a legislative body to designate an area within which authorized public officials and free and willing property owners may enter into voluntary contractual assessments to finance the installation of distributed generation renewable energy sources, energy efficiency, and/or water conservation improvements that are permanently fixed to real property. Initially many jurisdictions initiated their own programs. The California HERO Program was developed as a turnkey program to save other California jurisdictions time and resources in developing a standalone program. Jurisdictions only need to adopt the form of resolution accompanying this staff report and approve an amendment to the

21

August 16, 2016 HERO Program Page 2 of 3 joint powers agreement related to the California HERO Program attached to such resolution to begin the process. Since 2011, the HERO Program has helped more than 66,238 property owners make improvements to their homes which reduce energy and water consumption, saving homeowners future utility costs and water (Please see attachment 4). In San Mateo County, 16 of the 21 municipalities are members of the HERO Program. The City has evaluated the HERO Program, and talked to other cities in the county. City Staff recommends the City Council adopt a resolution authorizing the City Manager to execute an agreement with the Western Riverside Council of Governments to join the Joint Powers Authority commonly referred to as the HERO Program. DISCUSSION: The California HERO Program is being offered to allow property owners in participating cities and counties to finance renewable energy, energy water efficiency improvements and electric vehicle charging infrastructure on their property. If a property owner chooses to participate, the improvements to be installed on such owner’s property will be financed by the issuance of bonds by a joint power authority, Western Riverside Council of Governments (“WRCOG”), secured by a voluntary contractual assessment levied on such owner’s property. Participation in the program is 100% voluntary. Property owners who wish to participate in the program agree to repay the money through the voluntary contractual assessment collected together with their property taxes. The benefits to the property owner include:

• Eligibility: In today’s economic environment, alternatives for property owners to finance renewable energy/energy efficiency/water efficiency improvements or electric vehicle charging infrastructure may not be available. As such many property owners do not have options available to them to lower their utility bills.

• Savings: Energy prices continue to rise and selecting in energy efficient, water efficient and renewable energy models lower utility bills.

• 100% voluntary: Property owners can choose to participate in the program at their discretion.

• Payment obligation stays with the property: Under Chapter 29, a voluntary contractual assessment stays with the property upon transfer of ownership. Even if there were private enterprise alternatives, most private loans are due on sale of the benefited property, which makes it difficult for property owners to match the life of the repayment obligation with the useful life of the financed

22

August 16, 2016 HERO Program Page 3 of 3

improvements. Certain mortgage providers will, however, require the assessment be paid off at the time the property is refinanced or sold.

• Prepayment option: The property owner can choose to pay off the assessments at any time, without incurring prepayment penalties.

• Customer oriented program: Part of the success of the program is the prompt customer service.

The benefits to the City include:

• As in conventional assessment financing, the City is not obligated to repay the bonds or to pay the assessments levied on the participating properties.

• All California HERO Program and assessment administration, bond issuance and bond administration functions are handled by California HERO.

• Little, if any, City staff time is needed to participate in the California HERO Program.

• The City can provide access for its residents to the California HERO Program without the higher staff costs that an independent program established by the City would require.

ATTACHMENT: Resolution authorizing the City’s participation in the California HERO Program

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Resolution No. C-____-16

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY CONSENTING TO INCLUSION OF PROPERTIES WITHIN THE CITY’S JURISDICTION IN THE CALIFORNIA HERO

PROGRAM TO FINANCE DISTRIBUTED GENERATION RENEWABLE ENERGY SOURCES, ENERGY AND WATER EFFICIENCY IMPROVEMENTS AND ELECTRIC VEHICLE CHARGING

INFRASTRUCTURE AND APPROVING THE AMENDMENT TO A CERTAIN JOINT POWERS AGREEMENT RELATED THERETO

WHEREAS, the Western Riverside Council of Governments (“Authority”) is a joint exercise of powers authority established pursuant to Chapter 5 of Division 7, Title 1 of the Government Code of the State of California (Section 6500 and following) (the “Act”) and the Joint Power Agreement entered into on April 1, 1991, as amended from time to time (the “Authority JPA”); and

WHEREAS, Authority has established the California HERO Program to provide for the financing of renewable energy distributed generation sources, energy and water efficiency improvements and electric vehicle charging infrastructure (the “Improvements”) pursuant to Chapter 29 of the Improvement Bond Act of 1911, being Division 7 of the California Streets and Highways Code (“Chapter 29”) within counties and cities throughout the State of California that elect to participate in such program; and

WHEREAS, City of Half Moon Bay (the “City”) is committed to development of renewable energy sources and energy efficiency improvements, reduction of greenhouse gases, protection of our environment, and reversal of climate change; and

WHEREAS, in Chapter 29, the Legislature has authorized cities and counties to assist property owners in financing the cost of installing Improvements through a voluntary contractual assessment program; and

WHEREAS, installation of such Improvements by property owners within the jurisdictional boundaries of the counties and cities that are participating in the California HERO Program would promote the purposes cited above; and

WHEREAS, the City wishes to provide innovative solutions to its property owners to achieve energy and water efficiency and independence, and in doing so cooperate with Authority in order to efficiently and economically assist property owners the City in financing such Improvements; and

WHEREAS, Authority has established the California HERO Program, which is such a voluntary contractual assessment program, as permitted by the Act, the Authority JPA, originally made and entered into April 1, 1991, as amended to date, and the Amendment to Joint Powers Agreement Adding the City of Half Moon Bay as an Associate Member of the Western Riverside Council of Governments to Permit the Provision of Property Assessed Clean Energy (PACE) Program Services within the City (the “JPA Amendment”), by and between

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Authority and the City, a copy of which is attached as Exhibit “A” hereto, to assist property owners within the jurisdiction of the City in financing the cost of installing Improvements; and

WHEREAS, the City will not be responsible for the conduct of any assessment proceedings; the levy and collection of assessments or any required remedial action in the case of delinquencies in the payment of any assessments or the issuance, sale or administration of any bonds issued in connection with the California HERO Program.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Council finds and declares that properties in the City’s incorporated area will be benefited by the availability of the California HERO Program to finance the installation of the Improvements.

2. The City Council consents to inclusion in the California HERO Program of all of the properties in the jurisdictional boundaries of the City and to the Improvements, upon the request by and voluntary agreement of owners of such properties, in compliance with the laws, rules and regulations applicable to such program; and to the assumption of jurisdiction thereover by Authority for the purposes thereof.

3. The consent of this City Council constitutes assent to the assumption of jurisdiction by Authority for all purposes of the California HERO Program and authorizes Authority, upon satisfaction of the conditions imposed in this resolution, to take each and every step required for or suitable for financing the Improvements, including the levying, collecting and enforcement of the contractual assessments to finance the Improvements and the issuance and enforcement of bonds to represent such contractual assessments.

4. This City Council hereby authorized the City Manager to execute JPA Amendment.

***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 16th day of August, 2016 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

ATTEST: APPROVED: ___________________________ ______________________________ Jessica Blair, City Clerk Rick Kowalczyk, Mayor 25

EXHIBIT A

AMENDMENT TO THE JOINT POWERS AGREEMENT ADDING CITY OF HALF MOON BAY AS AN ASSOCIATE MEMBER OF THE WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS TO PERMIT THE PROVISION OF PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAM SERVICES WITHIN SUCH CITY

This Amendment to the Joint Powers Agreement (“JPA Amendment”) is made and entered into on the 16th day of August, 2016, by City of Half Moon Bay (“City”) and the Western Riverside Council of Governments (“Authority”) (collectively the “Parties”).

RECITALS WHEREAS, Authority is a joint exercise of powers authority established pursuant to

Chapter 5 of Division 7, Title 1 of the Government Code of the State of California (Section 6500 and following) (the “Joint Exercise of Powers Act”) and the Joint Power Agreement entered into on April 1, 1991, as amended from time to time (the “Authority JPA”); and

WHEREAS, as of October 1, 2012, Authority had 18 member entities (the “Regular Members”).

WHEREAS, Chapter 29 of the Improvement Act of 1911, being Division 7 of the California Streets and Highways Code (“Chapter 29”) authorizes cities, counties, and cities and counties to establish voluntary contractual assessment programs, commonly referred to as a Property Assessed Clean Energy (“PACE”) program, to fund certain renewable energy sources, energy and water efficiency improvements, and electric vehicle charging infrastructure (the “Improvements”) that are permanently fixed to residential, commercial, industrial, agricultural or other real property; and

WHEREAS, Authority has established a PACE program designated as the “California HERO Program” pursuant to Chapter 29 which authorizes the implementation of such PACE financing program for cities and counties throughout the state; and

WHEREAS, City desires to allow owners of property within its jurisdiction to participate in the California HERO Program and to allow Authority under Chapter 29, as it is now enacted or may be amended hereafter, to finance Improvements to be installed on such properties; and

WHEREAS, this JPA Amendment will permit City to become an Associate Member of Authority and to participate in California HERO Program for the purpose of facilitating the implementation of such program within the jurisdiction of City; and

WHEREAS, pursuant to the Joint Exercise of Powers Act, the Parties are approving this JPA Agreement to allow for the provision of PACE services through the California HERO Program, including the operation of such PACE financing program, within the incorporated territory of City; and

WHEREAS, the JPA Amendment sets forth the rights, obligations and duties of City and Authority with respect to the implementation of the California HERO Program within the incorporated territory of City.

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MUTUAL UNDERSTANDINGS

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter stated, the Parties hereto agree as follows:

A. JPA Amendment.

1. The Authority JPA. City agrees to the terms and conditions of the Authority JPA, attached.

2. Associate Membership. By adoption of this JPA Amendment, City shall become an Associate Member of Authority on the terms and conditions set forth herein and the Authority JPA and consistent with the requirements of the Joint Exercise of Powers Act. The rights and obligations of City as an Associate Member are limited solely to those terms and conditions expressly set forth in this JPA Amendment for the purposes of implementing the California HERO Program within the incorporated territory of City. Except as expressly provided for by the this JPA Amendment, City shall not have any rights otherwise granted to Authority’s Regular Members by the Authority JPA, including but not limited to the right to vote on matters before the Executive Committee or the General Assembly, the right to amend or vote on amendments to the Authority JPA, and the right to sit on committees or boards established under the Authority JPA or by action of the Executive Committee or the General Assembly, including, without limitation, the General Assembly and the Executive Committee. City shall not be considered a member for purposes of Section 9.1 of the Authority JPA.

3. Rights of Authority. This JPA Amendment shall not be interpreted as limiting or restricting the rights of Authority under the Authority JPA. Nothing in this JPA Amendment is intended to alter or modify Authority Transportation Uniform Mitigation Fee (TUMF) Program, the PACE Program administered by Authority within the jurisdictions of its Regular Members, or any other programs administered now or in the future by Authority, all as currently structured or subsequently amended.

B. Implementation of California HERO Program within City Jurisdiction.

1. Boundaries of the California HERO Program within City Jurisdiction. The boundaries within which contractual assessments may be entered into under the California HERO Program (the “Program Boundaries”) shall include the entire incorporated territory of City.

2. Determination of Eligible Improvements. Authority shall determine the types of distributed generation renewable energy sources, energy efficiency or water conservation improvements, electric vehicle charging infrastructure or such other improvements as may be authorized pursuant to Chapter 29 (the “Eligible Improvements”) that will be eligible to be financed under the California HERO Program.

3. Implementation of California HERO Program within the Program Boundaries. Authority will undertake such proceedings pursuant to Chapter 29 as shall be legally necessary

27

to enable Authority to make contractual financing of Eligible Improvements available to eligible property owners within the Program Boundaries.

4. Financing the Installation of Eligible Improvements. Authority shall implement its plan for the financing of the purchase and installation of the Eligible Improvements under the California HERO Program within the Program Boundaries.

5. Ongoing Administration. Authority shall be responsible for the ongoing administration of the California HERO Program, including but not limited to producing education plans to raise public awareness of the California HERO Program, soliciting, reviewing and approving applications from residential and commercial property owners participating in the California HERO Program, establishing contracts for residential, commercial and other property owners participating in such program, levying and collecting assessments due under the California HERO Program, taking any required remedial action in the case of delinquencies in such assessment payments, adopting and implementing any rules or regulations for the California HERO Program, and providing reports as required by Chapter 29.

City will not be responsible for the conduct of any proceedings required to be taken under Chapter 29; the levy or collection of assessments or any required remedial action in the case of delinquencies in such assessment payments; or the issuance, sale or administration of any bonds issued in connection with the California HERO Program.

6. Phased Implementation. The Parties recognize and agree that implementation of the California HERO Program as a whole can and may be phased as additional other cities and counties execute similar agreements. City entering into this JPA Amendment will obtain the benefits of and incur the obligations imposed by this JPA Amendment in its jurisdictional area, irrespective of whether cities or counties enter into similar agreements.

C. Miscellaneous Provisions.

1. Withdrawal. Authority may withdraw from this JPA Amendment upon six (6) months written notice to the other party; provided, however, there is no outstanding indebtedness of Authority within City. The provisions of Section 6.2 of the Authority JPA shall not apply to City under this JPA Amendment. Notwithstanding the foregoing, City may withdraw, either temporarily or permanently, from its participation in the California HERO Program or either the residential or commercial component of the California HERO Program upon thirty (30) written notice to WRCOG without liability to the Authority or any affiliated entity. City withdrawal from such participation shall not affect the validity of any voluntary assessment contracts (a) entered prior to the date of such withdrawal or (b) entered into after the date of such withdrawal so long as the applications for such voluntary assessment contracts were submitted to and approved by WRCOG prior to the date of City’s notice of withdrawal.

2. Mutual Indemnification and Liability. Authority and City shall mutually defend, indemnify and hold the other party and its directors, officials, officers, employees and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries of any kind, in law or equity, to property or persons,

28

including wrongful death, to the extent arising out of the willful misconduct or negligent acts, errors or omissions of the indemnifying party or its directors, officials, officers, employees and agents in connection with the California HERO Program administered under this JPA Amendment, including without limitation the payment of expert witness fees and attorney’s fees and other related costs and expenses, but excluding payment of consequential damages. Without limiting the foregoing, Section 5.2 of the Authority JPA shall not apply to this JPA Amendment. In no event shall any of Authority’s Regular Members or their officials, officers or employees be held directly liable for any damages or liability resulting out of this JPA Amendment.

3. Environmental Review. Authority shall be the lead agency under the California Environmental Quality Act for any environmental review that may require in implementing or administering the California HERO Program under this JPA Amendment.

4. Cooperative Effort. City shall cooperate with Authority by providing information and other assistance in order for Authority to meet its obligations hereunder. City recognizes that one of its responsibilities related to the California HERO Program will include any permitting or inspection requirements as established by City.

5. Notice. Any and all communications and/or notices in connection with this JPA Amendment shall be either hand-delivered or sent by United States first class mail, postage prepaid, and addressed as follows:

Authority: Western Riverside Council of Governments 4080 Lemon Street, 3rd Floor. MS1032 Riverside, CA 92501-3609 ATTN: Executive Director City: City of Half Moon Bay 501 Main Street Half Moon Bay, CA 94019 ATTN: City Manager

6. Entire Agreement. This JPA Amendment, together with the Authority JPA, constitutes the entire agreement among the Parties pertaining to the subject matter hereof. This JPA Amendment supersedes any and all other agreements, either oral or in writing, among the Parties with respect to the subject matter hereof and contains all of the covenants and agreements among them with respect to said matters, and each Party acknowledges that no representation, inducement, promise of agreement, oral or otherwise, has been made by the other Party or anyone acting on behalf of the other Party that is not embodied herein.

7. Successors and Assigns. This JPA Amendment and each of its covenants and conditions shall be binding on and shall inure to the benefit of the Parties and their respective successors and assigns. A Party may only assign or transfer its rights and obligations under this

29

JPA Amendment with prior written approval of the other Party, which approval shall not be unreasonably withheld.

8. Attorney’s Fees. If any action at law or equity, including any action for declaratory relief is brought to enforce or interpret the provisions of this Agreement, each Party to the litigation shall bear its own attorney’s fees and costs.

9. Governing Law. This JPA Amendment shall be governed by and construed in accordance with the laws of the State of California, as applicable.

10. No Third Party Beneficiaries. This JPA Amendment shall not create any right or interest in the public, or any member thereof, as a third party beneficiary hereof, nor shall it authorize anyone not a Party to this JPA Amendment to maintain a suit for personal injuries or property damages under the provisions of this JPA Amendment. The duties, obligations, and responsibilities of the Parties to this JPA Amendment with respect to third party beneficiaries shall remain as imposed under existing state and federal law.

11. Severability. In the event one or more of the provisions contained in this JPA Amendment is held invalid, illegal or unenforceable by any court of competent jurisdiction, such portion shall be deemed severed from this JPA Amendment and the remaining parts of this JPA Amendment shall remain in full force and effect as though such invalid, illegal, or unenforceable portion had never been a part of this JPA Amendment.

12. Headings. The paragraph headings used in this JPA Amendment are for the convenience of the Parties and are not intended to be used as an aid to interpretation.

13. Amendment. This JPA Amendment may be modified or amended by the Parties at any time. Such modifications or amendments must be mutually agreed upon and executed in writing by both Parties. Verbal modifications or amendments to this JPA Amendment shall be of no effect.

14. Effective Date. This JPA Amendment shall become effective upon the execution thereof by the Parties hereto.

IN WITNESS WHEREOF, the Parties hereto have caused this JPA Amendment to be executed and attested by their officers thereunto duly authorized as of the date first above written.

WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS By: Date: Name: Title: CITY OF HALF MOON BAY By: Date: Name: Magda Gonzalez_________________ Title: City Manager ___________________

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AGENDA REPORT For meeting of: August 16, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Russell Brunson, Administrative Service Manager

Carlo Wei, Management Analyst TITLE: AGREEMENT WITH WESTERN AUDIO-VIDEO TO DESIGN AND ASSEMBLE

A WIRELESS AUDIO CONFERENCE SYSTEM ________________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an agreement with Western Audio-Video to design and assemble a wireless audio conference system. FISCAL IMPACT: The 2016-2017 budget includes $50,000 for audio equipment at the City Council Chambers. The contract with Western Audio-Video is for $43,721.50 for the equipment, design, and assembly of the wireless audio conference system. STRATEGIC ELEMENT: This recommendation supports the Inclusive Governance and Infrastructure and Environment Elements. BACKGROUND: The City of Half Moon Bay is committed to using technology for maximum efficiency and productivity. The existing audio system used to facilitate City Council meetings is an old system, with insufficient microphones. The current system is inadequate for the Council and public. The audio system often breaks down, takes two hours to set up, and is not wireless. City Council directed staff to upgrade to a portable wireless audio conference system for City Council meetings with better sound amplification. Staff established the following minimum requirements for the conference system:

1. 12 Wireless Microphones; 2. Two Amplifiers (one to face the audience, one to face the City Council); 3. Conference system must be portable; and 4. Microphones need a storage container that will charge equipment while stored.

31

Audio Equipment August 16, 2016 Page 2 of 3 Staff researched and identified three companies that provide technology for enhanced audio visual conferencing and communications. Staff requested bids from those companies in June 2016. The resulting bids were as follows:

• Western Audio-Video: $43,721.50 • Platt Design Group: Did not respond • Integrated Communications Systems: $37,450

DISCUSSION: Staff is recommending the City Council authorize the City Manager to contract with Western Audio-Video to design and assemble a Sennheiser wireless conference system using Bose speakers. This portable system has been engineered for quick set up and tear down, while providing excellent quality and durability. The system will be entirely portable and all components will be stored in ruggedized, caster mounted cases built specifically for the system. This storage system can also be plugged into the wall to charge while in storage. The portability and wireless capability of the new audio system is vital because of the lack of a dedicated City Council Chamber. This new system will also cut the setup time from two hours to forty five minutes. The system’s Bose L1 Model II speakers have been specifically chosen for their ability to effectively project sound forward over a wide area. The design of this speaker helps keep its sound pointed at an audience of up to 250 people. Western Audio-Video has assessed the meeting space and will arrange the equipment in the best possible configuration to project sound while minimizing feedback. This will result in improved speech intelligibility by limiting some of the reflected sound in the high ceiling of the Ted Adcock Community Center. Other key features of the system include a less intrusive smaller microphone that allows the audience to see more of the speaker, and audio outputs that connect with other recording equipment for improved sound for meeting broadcasts. Western Audio-Video has been providing audio-video communication systems since 1976. Western Audio-Video was able to meet all the Conference system needs, while still remaining $6,278.50 under budget. Although Integrated Communications Systems provided a lower quote, the system did not include ruggedized cases for the equipment. The cases are needed to ensure equipment is charged for use immediately after removal from storage, and for protection of the equipment in a multi-use facility. In addition, the representatives from Integrated Communication Systems did not visit the site and did not physically assess the City’s needs. A site visit was important to properly account for the high walls and resulting echoes in the City Council meeting room. Western Audio-Video visited the site and made a thorough assessment of the City Council meeting space prior to providing a quote.

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Audio Equipment August 16, 2016 Page 3 of 3 Western Audio-Video will install, test, and activate the conference system in less than four weeks. ATTACHMENTS:

1. Resolution authorizing the City Manager to execute an agreement with Western Audio-Video

2. Scope of Work for Western-Audio Video

33

Resolution No. C-2016-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH WESTERN AUDIO-VIDEO TO ASSEMBLE A

WIRELESS AUDIO CONFERENCE SYSTEM

WHEREAS, the City is committed to using technology for maximum efficiency and productivity, and enhancing transparency and accountability with community partners; and

WHEREAS, the City is interested in improving communications with the public through a

wireless audio conference system; and WHEREAS, the City has negotiated with Western Audio-Video to assemble a wireless

audio conference system; and WHEREAS, the audio equipment will not exceed $43,721.50, as is reflected in the

agreement; and

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby authorizes and directs the City Manager to execute the Agreement with Western Audio-Video.

*****************************************************************

I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 16th day of August, 2016 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:




ATTEST: APPROVED: ___________________________ ______________________________ Jessica Blair, City Clerk Rick Kowalczyk, Mayor

34

EXHIBIT A: SCOPE OF WORK

City of Half Moon Bay

City Council Sound Reinforcement System

The Half Moon Bay City Council holds it's meeting in the Multi -use Room of the Ted Adcock Community Center. This space isalso used as a Sports Court, has high ceiling, hard walls and floor and is highly reflective from an acoustical stand point. Obtaining satisfactory results from a sound reinforcement system in such spaces is difficult and can be costly. Commonly ittakes a combination of acoustical treatment, room design, and well chosen audio components to accomplish this task. Adding

difficulty to this project is the City's need to have the system be portable as the entire council furniture arrangement isremoved and stored between meetings.

To meet the City' s need for an improved sound system and within a reasonable budget we are making the followingrecommendation:

System description: Design and assembly of a Sennheiser ADN Wireless Conference System using Bose Speakers. Thisportable system has been engineered for quick set up and tear down as well as for quality performance and longevity. Itfeatures eleven council /staff and one chairperson wireless gooseneck stations as well as two wireless hand held microphonesfor the podium and public. It will also have an input for connecting a auxiliary audio source. The system will be entirelyportable and all components will be stored in ruggedized, caster mounted cases built for such applications. When in use we

anticipate that the control case being located near the staff table for easy adjustment of system volume levels

Key to the performance of this system is it' s Digital Signal Processor (DSP) and the specified Bose Pro Speakers. Once thesystem is assembled and onsite our technicians will align the DSP to electronically correct for room acoustics as much asmay be practical. This will improve the system' s gain before going into feedback amongst other benefits. The Bose L1 Model11 speakers have been specifically chosen for their ability to control vertical audio coverage. The design of this speaker keepsits sound pointed at the audience. This will result in improved speech intelligibility by limiting some of the reflected sound inthe high ceiling.

The benefits of a Sennheiser system over others on the market include:

a. Built -in speakers and headphone port allow a truly portable solution without requiring additional floor monitorspeakers and their setup time

b. Simple to use system has clearly identifiable LEDs showing whether the microphone is muted or activec. Less intrusive microphone element is smaller when seen by the participants and /or during cable broadcastd. Dual 2.4GHz/ 5GHz band has more room for channels in case of interference — less dropouts

e. Comes with 256 -bit AES encryption

f. 2 -year warranty

Below is a list of additional features:

System designed to handle an audience size up -to 250 people

Auxiliary audio output to feed recording devices

All wired connections (speaker and auxiliary input/outputs) will be made using professional connection platesmounted to the side of the Control Case and via premade cables

Bose speakers are easily set up and highly portable

Sennheiser Portable Case stores 10 Wireless stations and includes charging station

Control Portable Case has drawers for storage of additional Wireless Stations and cables

Provided as part of the system:

Complete design

Off site assembly

On site testing and alignment

Training

Two Year Warrantee

Not included:

i. Acoustical design or room treatment

ii. AC Power Receptacles

iii. Permanent wiring or component installation 35

Miscellaneous

1 Western audio / video, Inc. Truck Stock Parts - Medium

Truck Stock Parts - Medium

Equipment Inventory

1 Audio Technica AT8314 -3

XLR Female - XLR Male balanced microphone cable, 3'

1 Biamp TEC -1S

Surface -mount remote Ethernet control device for Tesira system

1 Biamp TESIRA FORTE -AI

Digital audio server, 12 analog input, 8 analog output

1 Sennheiser ADN CUIKIT

Digital discussion central unit, powers and controls up to 40 connected delegateand chairperson units

1 Sennheiser ADN -W AM

Table microphone Conference Wireless Antenna module

2 Sennheiser NT12- 50C -US

Sennheiser Battery Charger

1 Sennheiser SDC CBL RJ45

These conference bus cables are used for ADN D1 / C1 conference units. They areavailable in lengths of 2 m, 3 m, 5 m, 10 m, 20 m and 50 m.

1 SnapAV AN- 100- SW -R -5

Araknis Networks 100 - series 5 - port Unmanaged Gigabit Switch with Compact

IDesign

j( 30 SnapAV NST- 222- SH- R- iK -GRY

Binary'" Cables 22 -Gauge 2 -Cond 7- Strand CMR -Rated Riser Audio /Ctrl Wire -

1000ft Nest in Box ( Gray)

10 SnapAV NST- 224 - 1000 -WHT

Binary'"' Cables 22 -Gauge 4- Conductor 7- Strand CL2 -Rated Security Wire - 1000ft

Nest in Box ( White)

2 SnapAV PATCH -CAT6- 3FT- BLK

WirepathTM Cat 6 aft Ethernet Patch Cable ( Black 13 Pack)

3 SnapAV SR- DRAWER -2U

StrongT1 Lockable Rack Drawer 2U

1 SnapAV WB- 200 -9HTR

Wattbox Power Conditioner - 9 Outlet, 5400 Joule, EMI /RFI Noise Filtration, 3

Coax, 1 Ethernet, 1 Phone

1 Western audio /video, Inc. Microphone Outlet

Audio Input Plate with Dual Female XLR Connector

1 Western audio /video, Inc. Programming - Special

Special Custom Programming

2 Western audio /video, Inc. WP -35 -1

StainlessSteel Wall Plate, One 3. 5mm Female /Female

Miscellaneous

1 Western audio / video, Inc. Truck Stock Parts - Medium

Truck Stock Parts - Medium

36

Sound System

2 Audio Technica AT8314 -50

Premium Microphone Cable 50 -ft (XLRF - XLRM)

2 Bose Ll MODEL II

Portable line array system, 40 Hz - 12 kHz

2 Home Depot 25 ft. 14/ 3 Extension Cord

25 ft. 14/ 3 Extension Cord is great for indoor or outdoor usage.

1 Sennheiser ADN WCl

Wireless chair stations offer excellent speech intelligibility

11 Sennheiser ADN -WD1

Wireless Delegate Unit and 15.4" Gooseneck with Supercardioid Capsule

2 SnapAV B6- XLR -3FM -LOFT

Binary 3P XLR female to male 10 feet ( DAN -3FB -G + DAN- 3MB -G) gold contact

Rolling Equipment Cases

Sound System

1 OSP Cases SC20U -20

20U Power Amp Rack Case, Shockmount w /Casters, 20" Depth

1 Sennheiser ADN - CASECENTRALGot, Integrated charging compartments for 10 wireless conference units

1 Sennheiser ADN - WCASEBASE

lqllr Case Base and Lid with Wheels

1 Sennheiser ADN- WCASEU NITS- USd

Transport and charging case with Integrated charging compartments for 10wireless conference units

Miscellaneous

Miscellaneous

im1 Western audio /video, Inc. Freight Charge

Freight Charge

1 Western audio /video, Inc. Project Management

Project Management

1 Western audio /video, Inc. System Design and EngineeringsiPy

Engineering and Design Service

1 Western audio /video, Inc. Western One Year Warrantee

Western Audio -Video One Year Warrantee

1 Western audio /video, Inc. Western Training

End User Training37

EXHIBIT B: APPROVED FEE SCHEDULE

The City of Half Moon Bay agrees to pay Western Audio $43, 721. 50 for the work in Exhibit A of this

contract.

Recitals

a) Please note that special order items cannot be returned or exchanged. Once balance is paid in full,

client is full owner of equipment.

b) All materials and labor provided by Western audio /video, Inc. shall be warranted for a period of oneyear from the date of installation with the exception to Flat Panel TVs. In the later case the TVs

warrantee is limited to the warrantee offered by the manufacture. Additional warrantee periods maybe supplied by specified manufactures.

c) Western audio /video, Inc. will notify the client of the date the equipment is to be delivered orinstalled.

d) Payment terms are Net 15 days; a 1. 5% finance charge will be assessed for late payment

e) All work by Western audio /video, Inc. will be performed in a professional manner.

fl In the event that a particular item is no longer available from the manufacturer at the time of

installation, Western audio /video, Inc. will replace it with an item of equal or superior performance,

pending client' s approval. Approval shall not be unreasonably withheld by either party.

g) Change Orders:

It is common in the custom electronics industry for clients to make changes to the quantities of

equipment being installed and to add or subtract features. Changes adding to or reducing the scope ofour base contract will be handled through change orders. These are separate documents that will tell

you value of credits or any additional costs that you will receive as a result of the change order. All

change orders will be submitted via E - mail and must be signed by the client prior to the work beingundertaken.

h) Returns:

The system we are installing has been custom designed to meet your individual requirements. All of the

equipment we are supplying has been purchased specifically for you and cannot be returned once ithas been delivered to the job site.

38

BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY AGENDA REPORT

For meeting of: August 16, 2016 TO: The Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Captain John Munsey, San Mateo County Sheriff’s Office TITLE: CITIZEN’S OPTION FOR PUBLIC SAFETY GRANT PROGRAM FISCAL YEAR 2016-2017 RECOMMENDATION: Adopt a resolution authorizing the Finance Director to accept the State of California Citizen’s Option for Public Safety Grant Funds for Fiscal Year 2016-2017 in the amount of $100,000 and approve use of those funds on projects, programs, and equipment that meet the conditions of the grant. FISCAL IMPACT: There is no impact to the General Fund associated with this decision. The funds required for this action come entirely from grant money in the Supplemental Law Enforcement Services Fund (SLESF). For the last several years, the Citizen’s Option for Public Safety (COPS) Grant program has been funded at $100,000 annually. The current SLEF balance is approximately $121,093. The grant cannot be used to fund the adopted budget and does not have a matching fund requirement. Therefore, there is no budget impact associated with this action. STRATEGIC ELEMENT: This recommendation supports the Healthy Communities and Public Safety Element. BACKGROUND: In Fiscal Year 1996-1997, the California State Legislature enacted Chapter 134 (AB3229 Brutle) creating the Citizen’s Option for Public Safety (COPS) Program. Under this program, cities and counties receive state funds to augment public safety expenditures. The City has participated in COPS grant program for over a decade. The provisions of the COPS grant require that the funding be placed into a Supplemental Law Enforcement Services Fund (SLESF). The funds must be used to supplement, not supplant the delivery of front line law enforcement services through the use of projects, programs and/or equipment that meet the conditions of the grant. The City Council is required to hold a public hearing, apart from its usual budget hearings to consider the request for the use of the funds.

39

COPS Grant Program August 16, 2016 Page 2 of 2

Upon receipt of a signed City Council Resolution authorizing the disbursement of the funds, the County will release the funds to the City which will then be deposited in the City’s SLESF account. The funds will be used for projects, programs, and / or equipment designed to enhance the delivery of front line law enforcement services. Staff is recommending that these funds be used to enhance the level of law enforcement services currently provided under contract by the San Mateo County Sheriff’s Office. Supplemental projects / programs to be funded by this grant for FY 16-17 include: Projects/Programs Description Amount Youth Summit Conduct a fourth Youth Summit in the Spring of 2015 to

promote positive choices by 8th graders entering high school. $20,000

Augment Patrol Traffic Enforcement (Motorcycle) Parking Enforcement

Supplement patrol staffing levels with the intent of enhancing parking enforcement, traffic enforcement and patrol coverage. Deployment of said personnel would occur during peak business hours primarily on weekends and to assist with other special assignments as needed throughout the year.

$80,000

TOTAL AMOUNT NOT TO EXCEED $100,000 ATTACHMENT: Resolution Accepting the COPS Grant

40

Resolution No. C-2016-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING EXPENDITURES IN SUPPLEMENTAL LAW ENFORCEMENT SPECIAL FUND (SLESF) FOR CITIZEN’S

OPTION FOR PUBLIC SAFETY GRANT PROGRAM FOR FISCAL YEAR 2016-2017

WHEREAS, the California State Legislature enacted Chapter 134 (AB3229 Brutle) creating a City’s Option for Public Safety (COPS) Program; and

WHEREAS, Under the COPS program, Cities and Counties receive state funds in the amount of $100,000 to augment public safety expenditures; and

WHEREAS, the City of Half Moon Bay is participating in this grant and is proposing using the grant funds for supplemental projects and programs including the Youth Summit and for Traffic and Parking Enforcement and; NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby authorizes the Finance Director to accept the State of California Citizen’s Option for Public Safety Grant Funds for Fiscal Year 2016-2017 in the amount of $100,000 and approves use of those funds on projects, programs and equipment that meet the conditions of the grant.

***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 16th day of August, 2016 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:




ATTEST: APPROVED: ___________________________ _____________________________ Jessica Blair, City Clerk Rick Kowalczyk, Mayor

41


AGENDA REPORT

For meeting of: August 16, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Yulia Carter, Finance Director TITLE: DENY CLAIM OF THE HARTFORD FOR ITS CLAIMANT ERIN LUDDEN RECOMMENDATION: Deny the attached liability claim presented to the City of Half Moon Bay, as recommended by the Association of Bay Area Governments (ABAG) Pooled Assurance Network (PLAN) and York Risk Services (York) representatives. FISCAL IMPACT: There is no fiscal impact associated with this report. STRATEGIC ELEMENT: This recommendation supports the Fiscal Sustainability Element. BACKGROUND: The City of Half Moon Bay is a member of the ABAG PLAN Corporation, comprised of 28 greater bay area municipalities. The ABAG PLAN provides each participating city with a stable, cost-effective self-insurance, risk sharing, and risk management program. ABAG is responsible for processing the City’s claims under its risk management and insurance services program. Effective August 1, 2014, ABAG hired York Risk Services to provide claims administration services. The Hartford Insurance Company of the Midwest (“The Hartford”) filed a claim against the City on behalf of its claimanat, Erin Ludden, alleging bodily injury sustained as a result of tripping on the sidewalk in front of the Half Moon Bay Review office on Kelly Avenue on November 13, 2015. The claimant carrier advised that their insured tripped and fell over a raised section of concrete / sidewalk. The claim was received by the City on March 1, 2016, and submitted to York Risk Services for review and investigation. York has recommended formal rejection of Ms. Ludden’s claim based on Government Code Section 12.18.150 for the shifting of liability to the adjacent property owner.

42

Council’s rejection of this claim does not prohibit City staff or the staff of York from continuing to work with the claimant to resolve the dispute. ATTACHMENT: Claim Form

43


AGENDA REPORT

For meeting of: August 16, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: John Doughty, Community Development Director

Brian Lee, Project Manager Peykan Abbassi, City Engineer

TITLE: CONSTRUCTION SUPPORT SERVICES FOR SEYMOUR PEDESTRIAN BRIDGE

REPLACEMENT PROJECT ______________________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute the First Amendment to the Professional Services Agreement with Biggs Cardosa Associates, Inc. (BCA) for construction support services for the Seymour Pedestrian Bridge Replacement Project in the amount of $78,500, and set aside an additional 10 percent contingency for unforeseen inspection or testing services. FISCAL IMPACT: Funds have been allocated in the Fiscal Year 2016-2017 Capital Improvement Program for construction and related services for the Seymour Bridge Replacement Project. STRATEGIC ELEMENT: This recommendation supports the infrastructure and Healthy Community and Public Safety Elements. BACKGROUND: Due to coastal erosion of the Seymour ditch, the existing Seymour Bridge is endangered. In FY 15-16, the City Council allocated funding for the study of alternatives and conceptual bridge design. The City initiated work on a new Pedestrian Bridge and extension of the coastal trail to be installed approximately 135 feet east of the existing bridge. BCA was selected by the City to design the Seymour Pedestrian Bridge Replacement Project. Design was completed and the project was circulated for public bid. On June 30, 2016, the City Council awarded the construction contract to E.E. Gilbert Construction Company in the amount of $376,921.

45

August 16, 2016 Seymour Pedestrian Replacement Project Page 2 of 2 DISCUSSION: Bridge production and placement requires engineering support beyond that available at the staff level. The support includes bridge testing, inspection, and other engineering support. Staff solicited a proposal from BCA based upon their knowledge of the project and experience delivering the Pilarcitos Pedestrian Bridge on time and under budget. After review by staff and following negotiations, the proposal was reduced from $105,000 to $78,500. This amount includes full-time inspection of the bridge ($34,000) at the location of bridge assembly, in accordance with Caltrans standard bridge inspection requirements. Normally, this inspection is the responsibility of the prime contractor, however due to concerns of an out-of-state bridge fabricator, the inspection will be handled by the City and its designer. BCA is qualified to assist the City and provided the same services on the recently-completed Pilarcitos Pedestrian Bridge. ATTACHMENTS:

1. Resolution authorizing the City Manager to execute the First Amendment to the Professional Services Agreement with Biggs Cardosa Associates, Inc.

2. Scope of Work for Biggs Cardosa Associates, Inc.

46


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH BIGGS CARDOSA ASSOCIATES, INC. FOR CONSTRUCTION SUPPORT

SERVICES FOR THE SEYMOUR PEDESTRIAN BRIDGE REPLACEMENT PROJECT

WHEREAS, the City Council awarded contract for design services for the Seymour Bridge Replacement Project to Biggs Cardosa Associates, Inc. (BCA) in the amount of $115,000; and

WHEREAS, BCA has submitted a proposal to provide construction support services; WHEREAS, City staff reviewed the proposal, requested modifications, and reduced the

total amount of the project to $78,500 to provide construction support services; and WHEREAS, staff recommends amending BCA’s contract to and construction support

services; and WHEREAS, sufficient funds are allocated in the Fiscal Year 2016-2017 budget for the

recommended contract amendment. NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby authorizes the City Manager to execute the First Amendment to the professional services agreement with BCA for the Seymour Pedestrian Bridge Replacement Project in the amount of $78,500, with a 10 percent contingency for unforeseen testing, inspection or engineering support.

***************************************************************** I, the undersigned, hereby certify that the forgoing Resolution was duly passed and

adopted on the 16th day of August, 2016 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers: NOES, Councilmembers: ABSENT, Councilmembers: ABSTAIN, Councilmembers: ATTEST: APPROVED: ___________________________ _______________________ Jessica Blair, City Clerk Rick Kowalczyk, Mayor

47

July 28, 2016

Revised August 3, 2016 City of Half Moon Bay, Public Works 501 Main Street, Half Moon Bay, CA 94019 Attention: Brian Lee Subject: Fee Proposal for Structural Engineering Services Project: Construction Support for Bridge Replacement Seymour Bridge, Half Moon Bay, CA Dear Brian, As requested, Biggs Cardosa Associates is pleased to submit this proposal for engineering services. This scope will include supporting the City during the construction phase of this bridge replacement project. We have recently completed the final design of the bridge replacement and the City has now hired a contractor to complete this project. The replacement bridge is a prefabricated aluminum truss bridge with Alaskan yellow cedar decking, similar to the replacement Pilarcitos Creek pedestrian bridge. SCOPE OF WORK We propose to provide the structural engineering services related to the seismic retrofit as outlined below.

Task 1 – Construction Support

1. Geotechnical Inspections by GeoForensics, Inc: a) Review material submittals and test samples if required b) Observe excavations and subgrade preparation for abutments c) Test compaction of lime treated subgrades and baserock.

2. Civil Construction Support by BKF Engineers:

a) Review submittals b) Respond to RFI’s

3. Structures Testing and Inspections by Biggs Cardosa Associates and Local Inspectors:

a) Inspect reinforcement placement and concrete placement 48

Construction Support, Seymour Bridge, Half Moon Bay, CA City of Half Moon Bay, Public Works August 3, 2016 Page 2 of 4

b) Sample and test concrete c) Inspect non-shrink grout placement d) Sample and test non-shrink grout e) Welding inspection of aluminum bridge in fabrication facility in Santa Fe Springs,

CA.

4. Project Management and Structural Construction Support by Biggs Cardosa Associates: a) Attend field meetings as required, maximum 10 b) Provide coordination with sub-consultants to accomplish all construction support

tasks c) Review technical submittals d) Respond to RFI’s

ESTIMATED FEES Biggs Cardosa Associates proposes to provide the structural engineering services described above on a time-and-materials basis subject to a not-to-exceed budget as follows. This budget will not be exceeded without your prior authorization. Fees may be re-allocated between scope items within a task as required.

Item Description Fee Geotechnical Inspections $5,000 Environmental Monitoring Not Included Civil Construction Support $4,700 Structures Testing and Inspections $37,400 Project Management and Structural Design $30,500 Reimbursable Expenses $900

Task 1 Total $78,500

49


Thank you for considering Biggs Cardosa Associates, Inc. as your structural engineering consultant on this project. Should you have any questions or need additional information, please do not hesitate to call. Sincerely, Biggs Cardosa Associates, Inc.

APPROVAL:

Anthony Richardson, P.E. Engineering Manager

Signature: _________________________________ City of Half Moon Bay

Name/Title: ________________________________ Date: _____________________________________

Attachments: Charge Rate Schedule Z:\Active Projects\2015\2015266 Seymour Bridge HMB\100 Project Control\Seymour Bridge Construction Phase rev 1.doc

50


CHARGE RATE SCHEDULE

Principal $210 to 270.00/hr.

Associate 186.00

Engineering Manager 160.00

Project Administrator 132.00

Senior Engineer 144.00

Project Engineer 130.00

Staff Engineer 118.00

Assistant Engineer 108.00

Junior Engineer 102.00

Senior Computer Drafter 118.00

Computer Drafter 102.00

Junior Computer Drafter 92.00

Secretarial Services 85.00

Construction Manager 192.00

Senior Structural Representative 170.00

Structural Representative 150.00

Assistant Structure Representative 120.00

Subconsultants Cost Plus 10%

Expenses Cost Plus 5%

In-House CADD Plots

Prints $0.30/ sq. ft.

Plots $1.50/ sq. ft.

Mylar Plots $3.00/ sq. ft.

Charge Rates Applicable October 1, 2015 Thru September 30, 2016

51


AGENDA REPORT For meeting of: August 16, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: John Doughty, Interim Community Development Director Brian Lee, PE Project Manager

Peykan Abbassi, PE City Engineer TITLE: CORREAS STREET UNDERGROUND UTILITY DISTRICT (2016-01) ______________________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the City Manager to:

1. Execute an agreement for design and engineering services for the Correas Street Underground Utility District (UUD) 2016-1 with Bellecci and Associates in the amount of $90,770 and provide a design contingency of 15% for any unforeseen changes or requirements required by the affected utility companies for a total of $104,385;

2. Amend the Fiscal Year 2016-17 Capital Improvement Program (CIP) by adding the Correas Street Underground Utility District (2016-1) Project; and

3. Amend the Fiscal Year 2016-17 budget by transferring $304,385 from the unappropriated General Fund balance (F01) to General Capital Fund (F25) and appropriate the same amount in General Capital Fund CIP account for the purchase of Foster City Rule 20A credits authorized by the City Council on June 21, 2016 ($200,000) and for design services of Bellicci and Associates ($104,385).

FISCAL IMPACT: The City will utilize Rule 20A credits from PG&E and Rule 32A funds from AT&T and Comcast to fund the design and utility undergrounding for the Correas Street UUD. The total cost of the project is $1,450,000. Cost of design and construction for the undergrounding of PG&E, AT&T, COMCAST is approximately $1,250,000. In addition the City purchased $400,000 worth of Rule 20A credits from Foster City for $200,000. Therefore the total cost of the undergrounding effort is $1,450,000. The following 2 tables summarize the funding sources as well as expenditures:

52

August 16, 2016 Correas Street Undergrounding Utility District Page 2 of 3

Table 1 Undergrounding Cost in Form of Design, Construction, Credit Purchase

PG&E Design and Construction $750,000 ATT Design and Construction $350,000

Comcast Design and Construction

$150,000

Foster City Rule 20A Credit purchase

$200,000

Total Cost $1,450,000

Table 2 Available Funds (Credits and Reimbursables) HMB Rule 20A Credit $350,000

Foster City Rule 20A credit (purchased) $400,000 ATT Rule 32A reimbursement $350,000

Comcast Rule 32A reimbursement $150,000 Total Available $1,250,000

Note: General Fund Contribution: $200,000 ($1,450,000 – $1,250,000 = $200,000)

Of the $1,450,000 total cost of the design in Table 1, $1,250,000 is reimbursable by the utility companies as shown in Table 1. The remaining $200,000 will be funded from General Fund. STRATEGIC ELEMENT: This recommendation supports the Infrastructure and Environment, Healthy Communities and Public Safety Elements of the adopted Strategic Plan. BACKGROUND: During the design development stage for the new Library this past spring and looking at an opportunity to aesthetically improve the streetscape along Correas Street City, Staff proposed undergrounding the overhead utility lines which would also remove the wooden poles by participating in Rule 20A Underground Program. Staff convened several meetings with the utility companies to scope out the project, determine the underground boundary and provide preliminary budget estimates. On June 21, 2016, the City Council adopted a resolution establishing the Correas Street Underground Utility District (UUD 2016-1). Staff solicited Request for Qualifications (Exhibit 1, scope of work) from three bay area firms who specialize in preparing design documents and working with utility companies for Underground Utility Districts. Two firms responded to the solicitation and the firm of Bellecci and Associates was selected as the most qualified firm (Exhibit 2, proposal). Bellecci and Associates have successfully completed underground utility

53

August 16, 2016 Correas Street Undergrounding Utility District Page 3 of 3 district designs for the cities of San Pablo, Pleasanton, Davis, Martinez, Berkeley, Redwood City and the County of San Mateo. DISCUSSION: Staff anticipates that the design will be completed by May 2017 and immediately thereafter the construction project will be advertised. The project is being fast tracked so that work coincides with adjacent Library work to the extent possible. Staff has already met with representatives from PG&E, Comcast and AT&T to discuss preliminary design for the proposed undergrounding of the overhead utilities. The undergrounding project will include removal/relocation of all above ground wires and facilities for power, communication, cable television, internet, and similar associated services, with the exception of transformers and service pedestals from any streets within the proposed District. All future wires and facilities for power, communications, cable television, and /or similar services will be required to be installed underground. ATTACHMENTS:

1. Resolution authorizing the City Manager to execute a professional services agreement with Bellecci and Associates for design and engineering services for Correas Street Underground Utility District 2016-1

2. Scope of Work for Bellici and Associates

54


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BELLECCI AND ASSOCIATES FOR DESIGN AND ENGINEERING

SERVICES FOR CORREAS STREET UNDERGROUND UTILITY DISTRICT (2016-1) WHEREAS, City staff has identified a project that was not included in the budget for FY 2016-17 and recommends amending the budget to allocate funds and proceed with the project WHEREAS, the City Council established Correas Street as an Underground Utility District (UUD 2016-1 on June 21, 2016; WHEREAS, the City solicited proposal three firms known to provide specialized design services for Rule 20A projects; WHEREAS, Bellicci and Associates responded to a formal Request for Proposals (RFP) process initiated on June 27, 2016; and WHEREAS, Bellecci and Associates is a reputable engineering company which is deemed to be fully capable of preparing engineering design documents for the Correas Street UUD 2016-1; NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby:

1. Authorizes the City Manager to execute an agreement for design and engineering services for the Correas Street Underground Utility District (UUD) 2016-1 with Bellecci and Associates in the amount of $90,770 and provide a design contingency of 15% for any unforeseen changes or requirements required by the affected utility companies for a total of $104,385;

2. Amends the Fiscal Year 2016-17 Capital Improvement Program (CIP) by adding the Correas Street Underground Utility District (2016-1) Project; and

3. Amends the Fiscal Year 2016-17 budget by transferring $304,385 from the unappropriated General Fund balance (F01) to General Capital Fund (F25) and appropriates the same amount in General Capital Fund CIP account for the purchase of Foster City Rule 20A credits authorized by the City Council on June 21, 2016 ($200,000) and for design services of Bellicci and Associates ($104,385).

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***************************************************************** I, the undersigned, hereby certify that the forgoing Resolution was duly passed and adopted on the 16th day of August 2016 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:




ATTEST: APPROVED: ___________________________ _______________________ Jessica Blair, City Clerk Rick Kowalczyk, Mayor

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August 3, 2016


SCOPE OF WORK-ENGINEERING DESIGN SERVICES FOR CORREAS

STREET UNDERGROUND UTILITY DISTRICT 2016-01

EXHIBIT 1

Scope of Work: Provide engineering design and support for preparing plans, specifications,

cost estimates and Form B for the Correas Street Underground Utility District 2016-01 in the

City of Half Moon Bay. Work includes but not limited to preparing Joint Trench Intent Drawings,

Composite Joint Trench Drawings, design specifications, cost estimates and Form B take-offs,

coordinating City street light design by Library, and coordination meetings with PG&E, AT&T,

Comcast and City staff.

Purpose: The City of Half Moon Bay is planning to construct a new community library and

associated with overall streetscape improvements, undergrounding the overhead utilities and

removing the wooden poles has been identified. The Correas Street Underground Utility

District 2016-01 has been approved and established by the City Council and includes portion of

Correas Street, Church Street and Purissima Street.

Phase I-Intent Drawings

1. Prepare Base map and joint trench intent drawings. The Joint Trench Intent Drawing prepared by Bellecci will be a scaled plan view showing the approximate locations of the main trench, indicate the private property services, show approximate locations of existing utilities, existing power poles, overhead power lines, locations of meters on the sides of the buildings, overhead wires to weather heads locations, and property lines obtained from UUD boundary map. The Purpose of the Intent Drawing is not to be a construction plan, but it is a general layout to inform the utility companies the general location of the main trench and the limits of work. Base Mop for the Joint Trench Intent Drawing will be the Library CAD files.

2. Submit PDF copies to PG&E, AT&T, Comcast, and the City of Half Moon Bay for review and approval. Submit Intent Drawings within 45 calendar days of issuance of Notice to Proceed. CAD files will be provided upon request of the utility companies to facilitate the utility company design.

Phase II- Coordination with PG&E, AT&T and Comcast During Utility Companies Design Phase

1. Meet with Utility Company design engineers to review and coordinate number and

location of required main line and service lines required for the undergrounding. Allowance for coordination with PG&E is as shown in the budget spreadsheet.

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August 3, 2016




EXHIBIT 1

Phase III-Prepare Detailed Composite Drawings and Prepare Form B After the designs are completed by PG&E, ATT and Comcast, then Bellecci will commence preparation of the Composite Drawings. Listed below are some key components of the composite drawing package:

Joint Trench Occupancy Guide - Describes the different combination of trench occupants and assigns a label to each

Work Responsibility Matrix for Joint Trench - Describes for each trench who responsible for each of the following: excavate, backfill, conduits, conductors, surface restoration, boxes

Conduit Sweeps Chart Joint Trench Crossing Typical Detail - Under Utility Conflict Joint Trench Crossing Typical Detail - Over Utility Conflict Vault Sweep Entry Detail and Dimension Chart Exhibit for Pay Limits on Street Trenching vs Private Property Plan View of Joint Trench - Combined plan view of the conduits and vaults with callouts

to trench section charts Vault Details - The required vault details/catalog cuts from each utility company Greenbook Occupancy Guide Notes Joint Trench Section Configuration Table Similar to the Form B with trench depth,

width, conduits, length Typical Trench Sections Minimum Trench Cover Chart Typical Trench Detail for Shallow Depth Trenches Required Construction Notes provided from PG&E, ATT & Comcast Potholing Locations

1. Prepare 35% design Joint Trench Drawings, outline specifications and cost estimate. 2. Submit six (6) copies to the City (2 to PG&E, 1 for AT&T, and 1 for Comcast) for

review within 60 calendar days from approval of the Intent Drawings. 3. Prepare 95% design Joint Trench Drawings, specifications and cost estimate. 4. Submit six (6) copies to the City (2 to PG&E, 1 for AT&T, and 1 for Comcast) for

review within 45 calendar days from approval of the 35% Composite Drawings. 5. Prepare and submit the final signed Composite Drawings, specifications and final

cost estimate ready for public bidding 30 calendar days after approval of the 95% Composite Drawings.

The design level of effort is based on the project size for the total Form B of $800,000. The actual size of the project will be known when the Utility Company design period is completed and the Composite drawings design period begins. The elevations of the Joint Trenches will be identified in the Joint Trench Section Configuration Table. The project technical specifications will refer to PG&E Greenbook Standards and will be submitted in technical specification format to be included in the overall project City prepared Contract Book for bidding. Form B - CONSULTANT to show separate sections in the Form B for Trenching, Conduits, Vaults,

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August 3, 2016




EXHIBIT 1

Service Conversions, and soft costs I(Engineering – Composite Drawing, City construction management). Recently PG&E also requires a separate section in the form B for surface restorations, because this cost is shared equally among the trench occupants. CONSULTANT will show the total area of joint trench resurfacing as one square foot item, and then allocate the share of the surface restoration to each utility company based on the occupants in each trench (proportionally). The cost sharing for each Form B Trench item is divided among the trench occupants per UO Standard S5453. Other public work construction items related to the Rule 20 will be incidental to the Trench cost in the Measurement/Payment specifications. These items include Traffic Controls, Water Pollution Control, Mobilization, Clearing/Grubbing, Demolition, Construction Surveying by Contractor, and other non-utility specific items. This approach reduces the complicated cost sharing arrangements between utility companies, but keeps these costs within the Rule 20 Allocation.

Optional Services: Optional Services that may be required includes:

1. Supplemental Survey 2. Phase I Preliminary Form B 3. Changes by utility companies after approval of 100% composite documents 4. Private Property Service Conversions Plans if not provided by PG&E 5. Prepare civil plans for north side of Correas Street, including new sidewalk, striping,

parking, layout design. Basic services assume the utility vaults can be installed in a detached planter island, with no disruption to drainage patterns.

6. Construction support during construction including review RFIs, submittals, change orders, progress payments, and preparing “as-built” drawings.

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AGENDA REPORT

For meeting of: August 16, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: John Doughty, Community Development Director


TITLE: ACCEPT JOHN L. CARTER MEMORIAL PARK STAIR REPLACEMENT PROJECT ____________________________________________________________________________ RECOMMENDATION: Adopt a resolution accepting the John L. Carter Memorial Park Stair Replacement Project and releasing retention and applicable bonds upon filing a Notice of Completion with the County of San Mateo.

FISCAL IMPACT: There is no fiscal impact associated with this action. STRATEGIC ELEMENT: This recommendation supports the Infrastructure and Healthy Community and Public Safety Elements. BACKGROUND: The project was awarded to Granite Rock Company on March 15, 2016, and a Notice to Proceed (NTP) was issued on May 16, 2016, with a completion scheduled for 40 working days after issuance. The City took beneficial occupancy on July 15, 2016, and final punchlist items were completed on August 3, 2016. City Council awarded the construction contract to Granite Rock Company in the amount of $91,330. There were no change orders to the project and the final cost was $91,330. DISCUSSION: The City is obligated to release retention and applicable bonds upon the completion of the project and filing of the Notice of Completion with San Mateo County. This completes the obligatory requirements of the City for the capital project. The City will retain a warranty bond for one year from acceptance per the contract to address any unforeseen construction related issues with the stairway.

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August 16, 2016 Accept John L. Carter Memorial Park Stair Replacement Project Page 2 of 2 ATTACHMENT: Resolution Accepting John L. Carter Memorial Park Stair Replacement Project

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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY ACCEPTING THE COMPLETION OF THE JOHN L. CARTER MEMORIAL PARK STAIR REPLACEMENT

PROJECT AND AUTHORIZING THE RELEASE OF BONDS, RETENTION, AND FILING OF A NOTICE OF COMPLETION

WHEREAS, the City Council awarded a construction contract for the John L. Carter

Memorial Park Stair Replacement Project to the lowest responsive and responsible bidder, Granite Rock Construction of San Jose, CA, in the total bid amount of $91,330 on March 15, 2016; and

WHEREAS, the Contractor has completed all improvements in compliance with the contract documents for a total amount of $91,330; and

WHEREAS, staff recommends that the City Council accept the John L. Carter Memorial Park Stairs Replacement Project for the City’s maintenance and authorizes staff to release retention, bonds, and file a Notice of Completion with the County Recorder’s Office.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby accepts the John L. Carter Memorial Park Stair Replacement Project for the City’s maintenance and authorizes staff to release the retention and bonds and file a Notice of Completion. ***************************************************************** I, the undersigned, hereby certify that the forgoing Resolution was duly passed and adopted on the 16th day of August 2016 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:




ATTEST: APPROVED: ___________________________ _______________________ Jessica Blair, City Clerk Rick Kowalczyk, Mayor

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AGENDA REPORT For meeting of: August 16, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Russell Brunson, Administrative Services Manager TITLE: PLANNING AND DEVELOPMENT SERVICES MANAGER CLASSIFICATION ______________________________________________________________________________ RECOMMENDATION: Adopt a resolution establishing the classification and salary schedule for the Planning and Development Services Manager position. FISCAL IMPACT: There is no fiscal impact associated with the adoption of the resolution establishing the Planning and Development Services Manager classification. Council approved funding for the position in the Fiscal Year 2016-2017 Budget. STRATEGIC ELEMENT: This recommendation supports the Infrastructure and Environment Element. BACKGROUND: Chapter 2.50 of the Half Moon Bay Municipal Code establishes the procedures for the City Manager, as Personnel Officer, to create and revise a position classification plan. Requests for the creation of a new class or reclassification of an existing class can be made by a department head to the Personnel Officer, or by the Personnel Officer. After review, the Personnel Officer submits the new job specification, class title and salary range to the City Council to be considered for addition to the Classification Plan. The new class is officially established upon adoption by the City Council. On June 21, 2016, the City Council approved the fiscal year 2016-2017 budget that included the need for the Planning and Development Services Manager position. Staff is proposing the establishment of a new classification resulting from the budget adoption. There have been gaps in service on different levels with the reduction in staffing over the last few years. The Planning and Development Services Manager position will fill in the gaps for more efficient and effective service delivery. The City has determined that bringing the Planning and Development Services Manager position in-house will allow the Community Development Department the opportunity to better carry out the community vision, Council direction and assist in meeting the needs of the

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Planning Manager August 16, 2016 Page 2 of 2 Capital Improvement Program. Further, the in-house position will provide greater flexibility within the organization as a whole. The position will plan, organize and direct Planning activities including the interpretation and application of environmental laws, land use development principles and the conduct of specialized studies; provide technical expertise for site planning, architectural and land use project reviews for staff, applicants, residents, property owners, businesses and outside agencies; and coordinate planning and Permit Center activities with County, State and federal agencies and other City departments. The position will be instrumental in the completion of the General Plan and Local Coastal Plan update. The Planning and Development Services Manager position is an exempt classification placed within the Represented Management bargaining group. The recommended monthly salary range for the position is $10,145 and $12,330, an average salary of comparable cities. ATTACHMENT: Resolution establishing salary and classification for Planning and Development Services Manager

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Resolution No. C-2016-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY ESTABLISHING THE CLASSIFICATION AND SALARY SCHEDULE FOR THE PLANNING AND DEVELOPMENT SERVICES

MANAGER CLASSIFICATION WITH PROPOSED SALARY RANGE WHEREAS, Chapter 2.50 of the Half Moon Bay Municipal Code establishes a personnel system and procedures for the administration of personnel matters; and WHEREAS, said Chapter requires that the City Manager, as personnel officer, prepare and recommend to the City Council a position classification plan, class specifications, and revisions thereto; and WHEREAS, said Chapter requires that personnel rules and policies be adopted by resolution of the City Council; and WHEREAS, the proposed Planning and Development Services Manager classification has been prepared and is attached as Exhibit A. NOW, THEREFORE, BE IT RESOLVED THAT the Classification Plan is hereby amended by adding the new classification title of Planning and Development Services Manager, the classification specification is set forth in Exhibit A attached hereto and incorporated herein by this reference; and the salary schedule shall be established as follows:

Planning and Development Services Manager - $10,145 to $12,330 per month

***************************************************************** I, the undersigned, hereby certify that the forgoing Resolution was duly passed and adopted on the 16th day of August, 2016 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:




ATTEST: APPROVED: ___________________________ _____________________________ Jessica Blair, City Clerk Rick Kowalczyk, Mayor

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Planning Manager Represented Management Exempt

Class Title: Planning and Development Services Manager Status: Exempt Department: Community Development Reports To: Community Development Director Employee Group: Represented Management Adopted by City Council/Resolution Number: Modified:

DEFINITION The Planning and Development Services Manager is responsible for planning, organizing, directing and coordinating the activities of the Planning Division and the City Permit Center as part of the Community Development Department. Activities include current and advanced planning, coordinating Planning Division and Permit Center activities with other divisions departments and outside agencies, providing highly complex staff assistance to the Community Development Director and performing related work as required. SUPERVISION RECEIVED/EXERCISED The Planning and Development Services Manager receives general direction from the Community Development Director or his/her designee. The Planning and Development Services Manager supervises administrative, technical and professional staff and provides guidance to City employees and contractors regarding planning-related activities. IMPORTANT AND ESSENTIAL DUTIES The Planning and Development Services Manager is responsible for, but not limited to, the following duties:

• Develops and implements goals, objectives, policies and procedures • Plans, organizes and directs Planning activities including the interpretation and application of environmental laws,

land use development principles and the conduct of specialized studies • Researches and prepares technical and administrative reports; prepares written correspondence • Provides technical expertise for site planning, architectural and land use project reviews for staff, applicants,

residents, property owners, businesses and outside agencies • Prepares and presents technical reports and studies to the Community Development Director, City Manager,

Planning Commission and City Council • Supervises the collection, maintenance and analysis of land use, economic, demographic and social data • Reviews, analyzes and interprets laws, rules, regulations and ordinances • Coordinates planning and Permit Center activities with County, State and federal agencies and other City

departments • Reviews development proposals for compliance with City policies, ordinances, State law and sound planning

principles

CITY OF HALF MOON BAY Job Specification

66


• Directs or participates in the review and development of the City’s zoning, subdivision and related land development regulations and formulates proposals for modifications to meet changing circumstances

• Coordinates the interests of private developers with those of the general public to ensure the most suitable development in the City

• Participates in the review of capital improvement projects and program • Directs, oversees and participates in the development of the work plan; assigns work activities, projects and

programs; monitors work flow; reviews and evaluates work methods and products • Prepares the Planning Division and Permit Center budget; assists in budget implementation; participates in the

forecast of additional funds needed for staffing, equipment, materials and supplies; administers the approved budget • Recommends the appointment of personnel; provides or coordinates staff training; conducts performance

evaluations; implements discipline procedures as required; maintains high standards necessary for the efficient and professional operation of the division

• Represents the City with outside agencies and organizations; participates in outside community and professional groups and committees; provides technical assistance as necessary

• Supervise preparation of the Planning Commission agenda, Director’s Hearing Agenda, and compilation of required reports and documents; manage Commission activities, including staffing and preparation of meeting minutes

• May serve as Acting Community Development Director in his/her absence KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Advanced principles, practices and trends in community and urban planning, land use management, zoning and subdivision laws, design review and the California Environmental Quality Act

• California Coastal Act • General working knowledge California Building and related codes • General working knowledge of civil engineering in the public sector • Land use concepts, population density and growth-related issues • Principles and practices of leadership, motivation, team building and conflict resolution • Federal, State and local laws and regulations pertaining to General Plans, environmental issues, zoning and land

development • Research methods and sources of information related to urban growth and development • Electronic data processing and management systems such as Geographic Information systems, permit software,

etc. and their application to planning and land use management • Budgeting procedures and techniques • Principles and practices of supervision, training and personnel management

Skill to:

• Collect, analyze and interpret data pertaining to planning and land use • Identify, research and gather relevant information from a variety of sources • Prepare and monitor the budgets • Manage contractors and contract service budgets • Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to planning, building and

engineering programs and functions • Prepare and present highly technical and complex written and oral reports to the Planning Commission, City

Council, residents and City staff • Coordinate multiple projects and complex tasks simultaneously

Ability to:

• Work effectively with elected officials, the community, stakeholders, City/Agency staff, resource agencies and contractors

• Administer and coordinate a variety of diverse work programs and supervise the activities of professional and administrative staff

• Communicate effectively orally and in writing with architects, contractors, developers, owners, employees and the general public

• Exercise independent judgment and initiative with minimal supervision 67


• Establish, maintain and foster good working relationships with those supervised and contacted in the course of work • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement

recommendations in support of goals • Interpret and apply City and department policies, procedures, rules and regulations • Evaluate operations and problems; recommend and direct the implementation of effective and efficient operating

methods or procedures Make sound decisions in a manner consistent with essential job functions • Motivate others to excel. Adapt effectively to change • Anticipate and resolve problems; keep the Community Development Director apprised of issues, problems and their

resolution • Be politically astute and capable of making decisions and formulating recommendations in a political environment

EDUCATION AND EXPERIENCE Sufficient education and experience to satisfactorily perform the duties of this classification are required. Any combination of experience and training that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Education: Possess a Bachelor’s Degree from an accredited college or university with major course work in Planning, Architecture or a closely related field. Master’s Degree is desirable. Experience: Five (5) years of professional planning experience, including increasingly responsible experience performing varied and complex planning work, two years of which must include managing professional staff. PHYSICAL DEMANDS The ability to maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned work. WORKING CONDITIONS Working in a standard office environment is required in this position. The incumbent must travel to and from work sites and to meetings during assigned hours of work. Specific duties and responsibilities may result in evening or late hours of work. LICENSES, CERTIFICATES AND REGISTRATIONS Possess a valid California class “C” Driver's License Membership in the American Institute of Certified Planning (AICP) is highly desirable

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Resolution No. C‐2016‐______

A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE FIRST AMENDMENT TO THE EXISTING FIVE‐YEAR LEASE AGREEMENT WITH SCOTT McVICKER

(PROPERTY OWNER), FOR THE PROPERTY LOCATED AT 507B PURISSIMA STREET, HALF MOON BAY, FOR A CITY HALL ANNEX

WHEREAS, on June 21, 2016, the City Council adopted a resolution authorizing the City

Manager to execute a five‐year lease agreement for the property located at 507B Purissima

Street, in Half Moon Bay, to be used for the new City Hall Annex; and

WHEREAS, on July 1, 2016, the City entered into a five‐year lease agreement with the property

owner for the property located at 507B Purissima Street, in Half Moon Bay, to be used for the

City Hall Annex; and

WHEREAS, on July 20, 2016, the City issued a Request for Proposals (RFP) for the construction

of tenant improvement (TI) work to be completed at the annex with a deadline to respond of

August 9, 2016 at 2:00 p.m.; and

WHEREAS, the City advertised the RFP on Barker Blue and the City’s Bid Center for a total of

three (3) weeks; and

WHEREAS, by August 9, 2016, at 2:00 p.m., the City had not received any responses to its RFP;

and

WHEREAS, the owner of the subject property, Scott McVicker, has since offered to complete

the TI work, at a cost not to exceed $60,000 and according to the office lay‐out drawings

provided by the City, prior to the City taking legal possession of the building;

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby

authorizes the City Manager to negotiate and execute the first amendment to the five‐year

lease agreement for the property located at 507B Purissima Street to provide that the property

owner will complete the TI work, at a cost not to exceed $60,000 and according to the office

lay‐out drawings provided by the City, prior to the City taking legal possession of the building.

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*****************************************************************

I, the undersigned, hereby certify that the forgoing Resolution was duly passed and adopted on

the 16th day of August, 2016 by the City Council of Half Moon Bay by the following vote:

AYES, Councilmembers:




ATTEST: APPROVED: ___________________________ _______________________________ Jessica Blair, City Clerk Rick Kowalczyk, Mayor

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AGENDA REPORT

For meeting of: August 16, 2016

TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Angelique Gaeta, Interim Deputy City Manager TITLE: CITY HALL ANNEX LEASE (507B PURISSIMA STREET HALF MOON BAY) ______________________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the City Manager to negotiate and execute the first amendment to the City’s Lease Agreement for the property located at 507B Purissima Street (the new City Hall Annex), to cover the cost of tenant improvement work in an amount not to exceed $60,000. FISCAL IMPACT: Approval of this recommendation would allow the work to be completed at a cost not to exceed $60,000. The Fiscal Year 2016‐2017 Budget and Capital Improvements Program include funding for the City Hall Annex, which includes required tenant improvements. STRATEGIC ELEMENT: This recommendation supports the Infrastructure and Environment Element. BACKGROUND: On June 21, 2016, the City Council adopted a resolution authorizing the City Manager to negotiate and execute a five‐year lease agreement for the property located at 507B Purissima Street, in Half Moon Bay, which would eventually become the home of the City Hall Annex. On July 20, 2016, the City issued a Request for Proposals (RFP) for the construction of tenant improvement (TI) work required at the subject property. The scope of the work included the build‐out of two separate offices and a front counter, the installation of electrical conduit, the installation of wiring for eight (8) cubicles, and the installation of a lighting system for the entire office space. The City’s architect and project manager for the annex reached out to local and regional general contractors to encourage their submittal of bids and the City advertised the RFP on Barker Blue and the City’s Bid Center. The City’s RFP was advertised for a total of three (3) weeks and the deadline to respond to the RFP was August 9, 2016, at 2:00 p.m.

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August 16, 2016 City Hall Annex Lease – Amendment for Tenant Improvements Page 2 of 3

The City did not receive any responses to its RFP by the August 9 deadline. The general response from contractors was that it did not make business sense for them to submit a bid given the level of coordination with multiple contractors needed, and given the “small” size of the project. On August 11, 2016, City staff and the owner of the subject property met and discussed the lack of response to the City’s RFP. The property owner offered to assist the City with the tenant improvement work by performing the work himself and amending the Lease Agreement with the City to include the cost for the improvements. The property owner also agreed to have the work completed according to the office lay‐out drawings provided by the City and prior to the City taking legal possession of the building. DISCUSSION: By advertising an RFP for tenant improvement work at the City Hall Annex and posting the RFP for three weeks, the City complied with the required bidding process for a public works project. However, because of the required coordination, and the size and the cost of the project, the City did not receive any responses to its RFP. As such, the City must find an alternative for completing the tenant improvement work required before the premises at 507B Purissima Street can be used as a City Hall Annex. It is not uncommon for a property owner to complete TI work prior to a tenant taking occupancy of the premises. As an example, the temporary location for the City’s library was improved by the property owner in advance of the City taking occupancy. In light of the above and in light of the property owner’s offer and agreement to complete the TI work, staff recommends the Council adopt a resolution authorizing the City Manager to negotiate and execute an amendment to the City’s Lease Agreement for the subject property that would allow for Mr. McVicker to complete the work, at a cost not to exceed $60,000 and prior to the City taking legal possession of the premises. ATTACHMENT: Resolution authorizing the City Manager to negotiate and execute the first amendment to the existing five‐year lease agreement with Scott McVicker for the property located at 507B Purissima Street

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AGENDA REPORT

For meeting of: August 16, 2016 TO: Honorable Mayor and City Council VIA Magda Gonzalez, City Manager FROM: John Doughty, Community Development Director


TITLE: PRESENTATION ON TRAFFIC CIRCULATION STUDY FOR HALF MOON BAY

HIGH SCHOOL AND LEWIS FOSTER DRIVE / NORTH MAIN STREET ___________________________________________________________________________ RECOMMENDATION: Receive presentation on the Traffic Circulation Study for Half Moon Bay High School and Lewis Foster Drive / North Main Street. FISCAL IMPACT: There is no fiscal impact associated with this report. STRATEGIC PLAN: This item supports the Infrastructure and Environment, Healthy Communities and Public Safety Elements. BACKGROUND: The Cabrillo Unified School District (CUSD) requested assistance from the City to address traffic / pedestrian concerns at North Main Street and Lewis Foster Drive. City staff met with CUSD representatives and agreed to jointly study and recommend options to relieve traffic congestion and improve pedestrian safety at the intersection of Lewis Foster Drive and North Main Street. The City hired the firm of BKF Engineers and their traffic sub-consultant, Hexagon Transportation Consultants, to perform the study and analysis. CUSD agreed to fund 50 percent of the study. DISCUSSION: City staff, along with project consultants and staff from the San Mateo County Transportation Authority (SMCTA), visited the site several times during the school hours to observe traffic patterns. Additionally, several meetings were held with Half Moon Bay High

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Presentation—Main Street/Lewis Foster Drive August 16, 2016 Page 2 of 2 School staff and CUSD representatives. As a result of these meetings and traffic observations, the consultant team completed its report. The report includes the following recommendations: • CUSD to remove the stop sign on Lewis Foster Drive, adjacent to the school parking

lots, for inbound school traffic to improve the flow and lessen the queues on the roadway and at adjacent intersections.

• CUSD to close the access to the parking lot on the east side of Lewis Foster Drive and open access to the roadway south of the lot.

• CUSD to install a mid-block crossing on Lewis Foster Drive approximately 200 feet in

advance of the intersection at Main Street to serve students walking from school. The improvements should include a high-visibility crosswalk, school crossing signage, pavement messages, ADA- compliant curb ramps, and the continuation of the sidewalk on the south side of Lewis Foster Drive from the corner to the new crosswalk. Desirable additions to the design would be a raised crosswalk and flashing beacons.

• CUSD to post a crossing guard at the crosswalk on Main Street to stop cars, as

necessary, and to gather students into groups for crossing the street. • SMCTA to relocate the bus stop at the Lewis Foster Drive and Main Street

intersection to the north side of Main Street and to revise the route to eliminate the need for students taking the bus to cross Main Street.

• City to install yellow high-visibility "ladder"-style crosswalks at the Lewis Foster Drive and Main Street intersection and add missing school crossing signage and school crossing pavement messages. A desirable upgrade would be the addition of flashing beacons.

CUSD is proceeding with improvements as recommended. CUSD has also modified the bell schedule of HMBHS to 8:20 to reduce impact on morning commute traffic. SMCTA staff has recommended the change to the route and bus stop location to the SamTrans Board of Directors. The City Council allocated funding in the 2016-2017 Capital Improvement Program (CIP) to upgrade the crosswalk. City staff is in the design / development phase for the crosswalk (as well as the mid-block crosswalk on Kelly Avenue between the Ted Adcock Center and Cunha Gymnasium). ATTACHMENT: Study for traffic circulation at Lewis Foster Drive and Main Street for Half Moon Bay High School

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Memorandum

Date: May 13, 2016

To: Mr. Jason Mansfield, BKF Engineers

From: Gary Black

Subject: Traffic Circulation Study for Half Moon Bay High School in Half Moon Bay, California

Hexagon Transportation Consultants, Inc. has completed this analysis of the site access and circulation at Half Moon Bay High School in Half Moon Bay, California. The school is located on a private road, Lewis Foster Drive, which is accessed via an intersection with Main Street (see Figure 1). Half Moon Bay and the high school are concerned about traffic congestion and pedestrian safety at the intersection of Main Street and Lewis Foster Drive, so they commissioned this traffic study.

Our findings summarized in this report are based on traffic counts, field observations, and discussions with City and school representatives during three meetings held at the school. The focus of this analysis is to provide potential improvements that can alleviate circulation issues that are caused by or are related to school traffic.

Scope of Study

The tasks included in the traffic analysis are:

1. Analysis for Potential Signalization. The intersection of Lewis Foster Drive and Main Street was evaluated for potential signalization based on Warrant 3-peak hour and Warrant 4- pedestrian volume in the California Manual on Uniform Traffic Control Devices (MUTCD). The analysis was conducted for the AM peak hour and School PM peak hour periods. The following data used for the signal warrant analysis were collected at the Lewis Foster Drive and Main Street intersection:

AM Peak Hour (7 AM – 9 AM) bicycle, pedestrian and vehicular turning movement counts.

School PM Peak Hour (2 PM – 4 PM) bicycle, pedestrian and vehicular turning movement counts.

2. Analysis for Four-Way Stop. The intersection of Lewis Foster Drive and Main Street was evaluated for a potential installation of a four-way stop. The evaluation was done through a Synchro traffic modeling analysis.

3. Analysis for Roundabout. The intersection of Lewis Foster Drive and Main Street was evaluated for a potential single lane roundabout with pedestrian crossing. The potential installation of a roundabout was evaluated through a qualitative analysis based on field observations.

4. Analysis for Turn Restrictions. The intersection of Lewis Foster Drive and Main Street was evaluated assuming “right in” and “right out” turns only (left turn restrictions) to/from Half Moon Bay High School during the analysis periods.

5. Crosswalk / Bus Stop Relocation and Pedestrian Upgrades. An evaluation was performed for the potential relocation of the existing pedestrian crosswalk across Main 75

Traffic Circulation Study for Half Moon Bay High School May 13, 2016

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Street along with the bus stop at the intersection of Lewis Foster Drive and Main Street. The potential to install appropriate crosswalk enhancements for higher visibility was also considered in the evaluation.

6. Analysis for the High School Later Start Times. An evaluation of traffic impacts at the intersection of Lewis Foster Drive and Main Street as a result of shifting the school start/end times from 7:45 AM/3:00 PM to 8:00 AM/3:15 PM, 8:15 AM/3:30 PM and 8:30 AM/3:45 PM was included in the analysis. Since the school start and end times would fall within the same peak hour period, the impacts to the Lewis Foster Drive/Main Street intersection as a result of the proposed time shifts were discussed based on the variation in traffic volume within the peak hours.

Existing Conditions -- Field Observations

Observations made: Tuesday January 5, 2016

AM Observations. Observations were made from 7:15 to 7:45 AM. School starts at 7:45 AM. Starting from about 7:20 school traffic was queued up the hill toward the school and was affecting the operations of the Main Street and Lewis Foster Drive intersection. The queue was moving very slowly up the hill (about walking pace), which caused back-ups for right turns and left turns off Main Street. The right turn back-up went at least 450 feet. The left turn back-up went to Highway 1 (400 feet), and cars were observed unable to make right turns or left turns from Highway 1 onto Main Street. Some vehicles also were observed entering Lewis Foster Drive from the shopping center parking lot across the street. There were a few pedestrians observed, mostly from the Samtrans bus. There were no bikes, maybe because it was raining.

The back-up on Lewis Foster Drive going up the hill appeared to be caused by the stop sign at the top of the hill at the entrance to the two student parking lots. Subsequent observations showed that the student drop-off area was not causing a back-up, indicating that the stop sign was the cause.

There was no queue of outbound cars at Main Street or on Highway 1. Most cars turned right. A handful of cars turned left, and they faced some delays at times because of the back-up of inbound traffic. All high school traffic was gone by about 7:50 AM.

PM Observations. Observations were made from 2:55 to 3:25 PM. School gets out at 2:56 PM. Starting about 3:00 PM there was a continuous queue of cars exiting the school. Most cars turned right at Main Street although more than a handful turned left. There were numerous pedestrians coming down the hill and crossing Lewis Foster Drive. Most crossed before Main Street, between the queued cars. Most pedestrians also crossed Main Street. Almost all of them used the crosswalk. Because of the almost continuous stream of pedestrians in the crosswalk, cars were unable to turn left from Lewis Foster Drive, and cars on Main Street also were held up. For a brief period cars were unable to turn right onto Main Street because of a queue back-up from the signal at Highway 1.

There were very few cars turning into the school. Presumably parents arrived and queued up before 2:55 PM to pick up students. By about 3:20 PM all school traffic was gone.

Data Collection and Analysis

Existing intersection vehicle and pedestrian traffic volumes were obtained from new manual turning-movement counts that were collected on Wednesday January 13, 2016 (see Figure 2).

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Signal Warrant Analysis

Traffic signal warrants were evaluated for the intersection of Lewis Foster Drive and Main Street for the AM and School PM peak hours. The signal warrant analysis was based on Warrant 3, Peak Hour and Warrant 4, Pedestrian Peak Hour from the California MUTCD. Warrant 3, Peak Hour showed that a traffic signal would be warranted for both the AM and School PM peak hours. However, it is not recommended that a traffic signal be installed for a brief surge in vehicle traffic due to school traffic. Outside of school arrival and departure times, the intersection operates adequately as a two-way stop. A traffic signal would require significant construction, operation, and maintenance costs. Also, a signal would generate unnecessary vehicular delay during non-peak times. Therefore, a signal is not recommended. The signal was not warranted based on Warrant 4, Pedestrian Peak Hour.

Four-Way Stop Analysis

A traffic analysis using Synchro software was developed to evaluate the potential of converting the two-way stop at Lewis Foster Drive and Main Street into a four-way stop. The analysis showed that the traffic delay on Main Street would significantly increase, especially during the School PM peak hour (see Table 1). Therefore, a four way stop is not recommended at Lewis Foster Drive and Main Street.

Table 1 Four-way Stop Analysis

ScenarioPeak Hour

Avg. Delay (sec/veh) LOS




Existing 2-Way Stop AM 9.6 A 8.4 A 36.0 E 246.6 FPM 10.0 A 10.0 A 258.9 F 655.7 F

Proposed 4-Way Stop AM 19.0 C 17.2 C 11.5 B 14.4 BPM 29.1 D 63.9 F 12.5 B 14.2 B

NotesAverage Delay shown is for the worst lane and/or movement.

Analysis is based on traffic counts conducted on January 13, 2016.

Level of service based on the Highway Capacity Manual (HCM) 2010 method using the Synchro 9 software. The HCM 2010 Two-Way Stop Control (TWSC) methodology was used for the existing scenario and the HCM 2010 All-Way Stop Control (AWSC) methodology was used for the proposed scenario.

MovementMain St Driveway Lewis Foster Dr

Eastbound Westbound Northbound Southbound

Roundabout Analysis

An evaluation was performed to consider the possible conversion of the two-way stop intersection of Lewis Foster Drive and Main Street into a roundabout. In the right situations roundabouts can result is less delay and better safety than either stop signs or traffic signals. However, the intersection of Main Street & Lewis Foster Drive does not meet the criteria for roundabout installation because of the following factors:

During the AM peak hour the queue from the school on Lewis Foster Drive could lock up the roundabout and stop traffic flow in both directions on Main Street.

During the PM peak hour the queue from the upstream traffic signal at Highway 1 and Main Street could lock up the roundabout and stop traffic flow in both directions on Main Street.

The high number of pedestrians at the adjacent crosswalks could prevent the roundabout from functioning properly. 77


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The traffic on Main Street will be delayed whenever there is cross-street traffic, regardless of time of day.

Therefore, the installation of a roundabout at the Lewis Foster Drive and Main Street intersection would not be an effective solution to resolve the school-related circulation issues.

Turn Restriction Analysis

Turn restrictions were evaluated for the intersection of Lewis Foster Drive and Main Street. The analysis assumed left turns would not be allowed into or out of Lewis Foster Drive. Imposing turn restrictions would result in traffic having to travel “around the block” using Highway 1 and SR 92, resulting in circuitous travel and increased usage of the busy intersection at Hwy 1 & SR 92.

Based on field observations, restricting left turns into and out of Lewis Foster Drive would not significantly improve traffic operations at the intersection. It did not appear that left turns into or out of Lewis Foster Drive during school arrival and departure times were significantly delayed, nor did they cause a conflict with other turning movements. In addition, prohibiting left turns at the intersection could cause a major re-routing of traffic that would affect the Highway 1 and Main Street, Highway 1 and SR 92, and SR 92 and Main Street signalized intersections. The re-routing of traffic could add delay and degrade the signal operations at these intersections. Therefore, it is not recommended that left-turn restrictions be imposed at the Lewis Foster Drive and Main Street intersection due to the minimal benefit and potential impacts to the surrounding signalized intersections.

Crosswalk and Bus Stop Analysis

The evaluation of existing and potential future crosswalks at the Lewis Foster Drive and Main Street intersection was completed based on field observations and a review of traffic and pedestrian counts. Lewis Foster Drive has a sidewalk only on the west side of the street, which doesn’t line up with the crosswalk on Main Street, which on the east side of the intersection. However, based on field observations, moving the crosswalk is not recommended.

The existing crosswalk on Main Street is constantly used by students at the conclusion of the school day. They are accessing the bus stop, which is on the east side of the intersection, or walking to shopping centers, which are also to the east. Very few pedestrians walked to the west. Therefore, moving the crosswalk would not improve pedestrian safety. In fact, moving the crosswalk would create more potential pedestrian/vehicle conflicts because most traffic exiting the school turns right at Main Street. With the current crosswalk location, the right turn traffic does not conflict with the crosswalk.

Traffic back-ups coming out of the school and along Main Street in the PM are primarily caused by students using the crosswalk on Main Street. The students walk continuously so there are time periods when no traffic can proceed either direction on Main Street. Traffic flow and pedestrian safety could be improved with a crossing guard at the crosswalk. The crossing guard would bunch the students and have them cross in groups rather than in a continuous line. This would allow some breaks for vehicles to flow.

The existing crosswalks are striped with standard white parallel line striping. The crosswalks should be restriped with high-visibility yellow "ladder"-style striping similar to other school locations in the City. In addition, existing school pedestrian crossing signage should be supplemented with additional signage to designate a school crossing in advance of and at the crosswalk. Also, school crossing pavement messages should be installed on Main Street. As an option the crosswalk on Main Street would be a good location for rectangular rapid-flashing beacons. These would be activated by push buttons and would provide visible warnings to drivers about pedestrians in the crosswalk. 78


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In addition to crosswalk improvements on Main Street, it would be desirable to channelize the current student crossings of Lewis Foster Drive. Currently students cross in several places approximately 200-300 feet north of Main Street. Students typically walk between queued cars. It would be desirable to channelize this crossing to improve safety. Ideally a raised crosswalk would be installed with typical school crossing markings. Flashing beacons would be an optional additional treatment. In conjunction with a crosswalk, it would be desirable to install a sidewalk on a portion of the east side of Lewis Foster Drive where no sidewalk currently exists.

The possibility of moving the bus stop on Main Street to the north side of the street closer to the school at Lewis Foster Drive was analyzed. This modification would likely improve the operation of the intersection during school times because it would eliminate the need for students crossing Main Street to use the bus. The bus stop could be located just west of Lewis Foster Drive. Fewer students crossing Lewis Foster Drive and Main Street could improve safety for students as vehicle conflicts are avoided and would result in less delay for vehicles. However, rerouting the Samtrans bus may present operational challenges for the rest of the route. Due to bus route and schedule logistics, SamTrans may not be able to accommodate the bus stop relocation.

High School Start/End Time Shift Analysis

An evaluation of shifting of school start/end times and the effect on adjacent traffic operations was completed. It was determined that most of the operational problems relate to traffic generated by the school. Moving the start/end times would only accomplish changing the time when the operational deficiencies occur. Since most of the ambient street traffic does not fluctuate significantly during the times being considered for school start/end times, shifting the school start/end times would not change traffic conditions.

Findings

The following are a summary of findings based on an evaluation of field observations and analysis:

Field observations revealed that the existing stop sign on Lewis Foster Drive adjacent to the school parking lots for vehicles heading inbound toward the school causes AM peak hour queues that stretch to Main Street and degrade intersection operations.

Field observations revealed that the inbound queue on Lewis Foster Drive during the AM peak hour caused queuing and delays at the intersection of Highway 1 and Main Street.

Field observations revealed that students crossing Lewis Foster Drive mid-block at the end of the school day may be a safety issue.

Field observations revealed that many students cross Main Street to walk to areas on the other side of Main Street or to access the bus stop at the intersection at the end of the school day.

Field observations indicated that although the installation of a traffic signal would improve the operations of the Lewis Foster Drive and Main Street intersection during school arrival and departure times, the school traffic clears within a short period of time, and a signal would not be warranted at any other time.

Converting the two-way stop to a four-way stop at Lewis Foster Drive and Main Street would add significant delay on the Main Street approaches.

The installation of a roundabout at Lewis Foster Drive and Main Street is not feasible.

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An analysis of turn restrictions showed that imposing left turn prohibitions at the Main Street and Lewis Foster Drive intersection would not significantly improve operations of the intersection and could negatively affect signal operations at surrounding intersections.

Although moving the crosswalk that crosses Main Street at the Lewis Foster Drive intersection to the other side of the intersection may improve turning movement operations onto Lewis Foster Drive from Main Street, it would increase the amount of pedestrian-vehicle conflicts since most vehicles turn right out of Lewis Foster Drive.

Moving the bus stop at the Lewis Foster Drive and Main Street intersection to north side of Main Street would decrease the number of students crossing Main Street and lessen potential pedestrian-vehicle conflicts.

An analysis of school start/end times revealed that shifting school start/end times would not significantly change traffic operations on adjacent roadways.

Recommended Improvements

Based on the report findings, the following are a list of recommended improvements (see Figure 3):

Remove the stop sign on Lewis Foster Drive adjacent to the school parking lots for inbound school traffic to improve the flow and lessen the queues on the roadway and at adjacent intersections. Close the access to the parking lot on the east side of Lewis Foster Drive and open access to the roadway south of the lot.

Install a mid-block crossing on Lewis Foster Drive approximately 200 feet in advance of the intersection at Main Street to serve students walking from school. The improvements should include a high-visibility crosswalk, school crossing signage, pavement messages, ADA-compliant curb ramps, and the continuation of the sidewalk on the south side of Lewis Foster Drive from the corner to the new crosswalk. Desirable additions to the design would be a raised crosswalk and flashing beacons.

Post a crossing guard at the crosswalk on Main Street to stop cars, as necessary, and to gather students into groups for crossing the street.

Re-locate the bus stop at the Lewis Foster Drive and Main Street intersection to the north side of Main Street to eliminate the need for students taking the bus to cross Main Street.

Install yellow high-visibility "ladder"-style crosswalks at the Lewis Foster Drive and Main Street intersection and add missing school crossing signage and school crossing pavement messages. A desirable upgrade would be the addition of flashing beacons.

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Half Moon Bay High School

Figure 1Site Location

1 92

Lewis Foster Dr

Lewis Foster Dr

Main St

Main St

San Mateo Rd

San Mateo Rd

LEGEND

= Half Moon Bay High School

Lewis Foster Dr

Main St

San Mateo Rd

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Half Moon Bay High School

Figure 3Recommendations

1

92

Lewis Foster Dr

Lewis Foster Dr

Main St

Main St

San Mateo Rd

San Mateo Rd

Lewis Foster Dr

Main St

San Mateo Rd

Install Crosswalk,Raised with Beacons Desirable

Move Bus Stop to Here

Install Enhanced VisibilityCrosswalk, Flashing BeaconsDesirable

Remove Stop Sign

Move Parking LotEntrance/Exitto Here

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city council agenda regular meeting city of half …€¦ · july 19, 2016 city council minutes...

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