cit-rep

CITGOReports Reference

CITGO Reports Reference

October 31, 2007

VeriFone®, Inc.2099 Gateway PlaceSuite 600San Jose, CA 95110Telephone: 408-232-7800http://www.verifone.com

Printed in the United States of America.© 2007 by VeriFone, Inc.

No part of this publication covered by the copyrights herein may be reproduced or copied in any form or by any means — graphic, electronic, or mechanical, including photocopying, taping, or information storage and retrieval systems — without written permission of the publisher.

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VeriFone, the VeriFone logo, and Ruby SuperSystem are registered trademarks of VeriFone, Inc. Sapphire, Topaz, HPV-20, Ruby Manager, Everest, EASY ID, Electronic Journal On-site, and Ruby Card are trademarks of VeriFone, Inc. in the U.S. and/or other countries. All other trademarks or brand names are the properties of their respective holders.

October 31, 2007 CITGO Reports Reference

Contents

1. IntroductionReport Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3Points to Remember . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4Operating Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7Start Reports Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

2. Cashier ReportsPoints to Remember . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Close Cashier Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2Print Cashier Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2Print Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Print Worksheet Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3Close Cashier Totals Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4Print Cashier Report Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5Sample Cashier Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Report Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

3. Shift ReportsPoints to Remember . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Close Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2Close Shift Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3Current Shift Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5Print Shift Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

4. Daily ReportsPoints to Remember . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Close Daily . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2Close Daily Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3Current Daily Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5Print Daily Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

5. Monthly ReportsPoints to Remember . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Close Monthly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1Close Monthly Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2Current Monthly Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4Print Monthly Report Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

ii

CITGO Reports Reference October 31, 2007

6. Yearly ReportsPoints to Remember . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Close Yearly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1Close Yearly Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

7. Payroll ReportPayroll Report Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2Sample Payroll Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

8. Previous Shift Safe Drop ReportPrevious Shift Safe Drop Report Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2Sample Previous Shift Safe Drop Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

9. Flash ReportsFlash Report Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3Sample Flash Report Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3Summary Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4PLU Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12PLU Exception Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-15PLU Promotion Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-16Deal Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-18Department Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-19Category Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-21Tax Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-22Hourly Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-23SL/Price Level Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-25PR/Price Level Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-26Tier/PR Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-27Tank Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-28Conversion Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-29Autocollect Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-30FP/Hose Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-31FP/Hose Running Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-32Dispenser Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-33Safe Drop Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-34Blend Product Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-36Tank Monitor Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-38Tank Reconciliation Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-42Car Wash Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-44DCR Statistical Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-45Cash Acceptor Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-46Money Order Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-47POP Discount Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-50POP Discount Definition Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-52FP/Hose Test Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-53Proprietary Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-54


Contents

iii

Loyalty Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-55N/W Product Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-57Network Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-58Batch Summary Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-60Prepaid Activation Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-61

10. PLU Total ConfigurationOverview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1Points to Remember. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

PLU Total Configuration Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

11. Report ConfigurationConsiderations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1Report Configuration Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

File Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-12Printer Configuration Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-13

12. Current Cashier ReportPrint Current Cashier Report Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2Sample Current Cashier Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-3

13. AEOD ConfigurationAEOD Configuration Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2

File Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-3

14. Close Reports and BalancingBalancing Your Cash Drawer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-1Calculating Total Sales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2Sample Shift Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-3

15. Index

iv



1 Introduction

The Reports mode contains functions that close period totals and generate reports. This manual contains instructions for the following report functions:

■ Cashier Reports– Close Cashier Totals– Print Cashier Report– Print Worksheet

■ Shift Reports– Close Shift– Current Shift– Print Shift

■ Daily Reports– Close Daily– Current Daily– Print Daily

■ Monthly Reports– Close Monthly– Current Monthly– Print Monthly

■ Yearly Reports– Close Yearly– Current Yearly

■ Payroll Report■ Previous Shift Safe Drop Report■ Flash Reports■ PLU Total Configuration■ Report Configuration■ Current Cashier Report■ AEOD Configuration

1-2


These functions are available on systems that have a 3-shift report configuration. See “Report Configurations” for a list of the functions available in a 12-shift report configuration.

Note: The Operator Displays and reports shown in this manual contain sample data. The site’s Operator Display and reports contain data based on how the system is set up and the transactions that are run.


1-3Introduction

Report Configurations

The Ruby terminal can be set up as either a 3- or 12-shift configuration.■ 3-Shift

– Four reporting periods available– Store and reprint the last three shift closes– Totals by register available in Summary and Hourly Reports

■ 12-Shift– Two reporting periods– Store and reprint the last 12-shift closes– Totals by register available in Summary and Hourly Reports

All possible report functions are described in this manual. See the following table for the functions that appear in the system.

To go directly to a function, key the number to the left and press [Select]. See table above.

Report Configurations

3-Shift 12-Shift

123456789

101112131415161718192021

Close Cashier TotalsPrint Cashier ReportPrint WorksheetClose ShiftClose DailyClose MonthlyClose YearlyCurrent ShiftCurrent DailyCurrent MonthlyCurrent YearlyPrint ShiftPrint DailyPrint MonthlyPayroll ReportPrevious Shift Safe Drop ReportFlash ReportsPLU Total ConfigurationReport ConfigurationCurrent Cashier ReportAEOD Configuration

1234589

121315161718192021

Close Cashier TotalsPrint Cashier ReportPrint WorksheetClose ShiftClose DailyCurrent ShiftCurrent DailyPrint ShiftPrint DailyPayroll ReportPrevious Shift Safe Drop ReportFlash ReportsPLU Total ConfigurationReport ConfigurationCurrent Cashier ReportAEOD Configuration

1-4


Points to Remember

Consider these items before running report functions.

Periods

A system may have reports for up to 60 cashiers and for up to four periods.■ The Cashier Report calculates totals for a single cashier on a single register.■ Shift is the smallest amount of time that reports totals for all registers and cashiers.■ Yearly is the largest amount of time that reports totals for all registers and cashiers.■ Current Cashier Report allows the report to print without closing the shift.

When a period closes, all smaller periods close first. For example, in the Close Daily function, the open cashiers close, then the open shift closes, and then the open day closes.

Example:

Cashier 1/Register 1

Close

Cashier 2/Register 2

Close

12 A.M. - 8 A.M.

06/01/01

Register 1Close

Register 2Close

ShiftClose

8 A.M. - 4 P.M.

06/01/01

Register 1Close

Register 2Close

4 P.M. - 12 A.M.

06/01/01

DailyClose

06/01/01Sets Cashier, Shift,and Daily totals to 0

12 A.M. - 12 A.M.

1

2

3

ShiftClose

ShiftClose

Cashier 3/

Cashier 4/Sets Cashier

and Shifttotals to 0

Sets Cashier

totals to 0and Shift

Close Shiftoccurs

as part of theClose Day.

Cashier 5/

Cashier 6/


1-5Introduction

The example shows a two-period system. The following period closings were done:■ Close Shift 1

– Cashiers 1 and 2 close. The cashier totals reset to 0.– The shift closes for the 12 A.M. to 8 A.M. period. The shift totals reset to 0.

■ Close Shift 2– Cashiers 3 and 4 close. The cashier totals reset to 0.– The shift closes for the 8 A.M. to 4 P.M. period. The shift totals reset to 0.

■ Close Daily (includes Close Shift 3)– Cashiers 5 and 6 close. The cashier totals reset to 0.– The shift closes for the 4 P.M. to 12 A.M. period. The shift totals reset to 0.– The day closes the three shifts (12 A.M. to 12 A.M.). The daily totals reset to 0.

Period Names

This manual uses the terms ‘Shift’, ‘Daily’, ‘Monthly’, and ‘Yearly’. These names can be changed to match the terminology used in specific systems.

Period Reports

■ Printing Faster: Close period and current period reports are made up of many smaller reports. Some of the smaller reports (subreports) may contain subreports the site does not track. Set the parameters in Report Configuration to ‘N’ for the subreports the site does not use. For example, if the site does not use the autocollect feature when fuel is pumped (totals for fuel sales collected at the pump by an employee), set the “Print Autocollect Report” parameter to ‘N’ in each period (Shift, Daily, Monthly, and Yearly) of the Report Configuration. Reducing the number of subreports cuts the printing time of the period reports.

Note: The totals of each subreport are saved and added to the grand totals (totalizers) even if those subreports are not printed.

■ Summary Report: In general, Summary Report items that have a $0.00 balance at the time the report prints or closes, are not included in the report.

Cashier Report

■ Cashier Report: In general, Cashier Report items that have a $0.00 balance at the time the report prints or closes, are not included in the report.

■ Force Close Cashier: If all cash drawers are closed when the shift is closed, set the “Force Close Cashier” parameter in Shift in the Report Configuration to ‘Y’. Then when a shift is closed, all open cash drawers automatically close too.If the “Force Close Cashier” parameter is set to ‘N’ or the “Cashier Totals Span Over Shifts” parameter is set to ‘N’, then each Cashier Report must be closed manually before a shift report (Close Shift) can be run. The message “Close cashier on register n” displays briefly, one at a time, for each open cashier as a reminder to close them.

1-6


Batch Reports

Some systems group transactions into batches. Details on the batches are printed in the Network Report in many of these systems. Some systems also provide a Batch Details function. This can be run using the [NETWORK FUNC] key in Sales mode or by entering Network Manager mode. If the system uses batches, print the Batch Details and the Network Report to obtain information about balanced and unbalanced batches. Set the “DISPLAY PRINT BATCH ALARM: [Y/N]” parameter in the Batch Configuration function to ‘Y’ to alert the cashier when a batch can be printed.

Sales Mode

If “Release Term During Close” is set to ‘Y’ in Manager > Configuration > Sales Config, workstations may immediately go back into Sales mode instead of waiting until the Ruby controller completes the close shift or close daily. Sales data missed at workstations that went back to processing sales during the close shift or close daily will be included in the next close.

Training Mode

Training Mode is a function that allows practicing sales without changing the totals. It is turned off and on in Manager mode. Refer to the Manager Reference.

Transactions created while in Training mode are not included in report totals. For example, if a training sale worth $15 cash, that $15 is not added to the period totals. However, if a report is run while a terminal is in Training mode, the report actually closes the period and prints the report.

Workstations vs. Controllers

In a multiterminal system, all workstations must be connected to the controller before separate register totals can be defined in the Report Configuration function. This feature affects the Summary Report and the Hourly Report which can print totals by register in addition to totals for all registers together.

If the Report Configuration is set up and then a workstation is added, the totals for all registers include the new workstation’s totals. Separate totals do not print for the new register until the “Print Summary Report” and “Print Hourly Report” parameters in Report Configuration are reconfigured.


1-7Introduction

Operating Notes

In addition to messages that are shown in the steps, the following items may occur.

Close Shift with No Sales

If no sales have been recorded since the last close, the following message appears on the Operator Display:

NO SALES SINCE LAST SHIFT, OK(Y/N)?_

To run the report, press [Yes]. To cancel running the report, press [No].

Fuel Sales Message

If the site sells fuel, it may take a little extra time to get the totals information from the dispensers. The message “Getting Electronic Dispenser Totals” displays during this time.

Safe Drop Detail

The Safe Drop Detail report automatically prints after the Close Shift report. If a Close Shift report prints any other time than when the shift is closed, the Safe Drop Detail report prints ‘No Totals Available’. The Safe Drop flash report and the Previous Shift Safe Drop report are unaffected.

1-8


Start Reports Mode

Use these steps to enter the Reports mode from any point in the application. See the chapter that describes the specific report function.

1. Press [EXIT] until the switcher displays.

2. Press the arrow key until the Reports mode appears.

3. Press [Select].

4. Key the employee ID and press [ENTER].

5. Key the personal password and press [ENTER].

Continue with the desired Reports function.

[ SALES ]

[ REPORTS ]

Enter I.D. ? _

Enter Password _

1. CLOSE CASHIER TOTALS _** Use Arrow Keys **

*REPORTS MENU*


2 Cashier Reports

Note: To print a Cashier Report without having to close the cashier’s totals, see “Current Cashier Report.”

The Print Worksheet function prints a form in which to fill in the amount of each method of payment counted in a closed drawer. This information is used to run the Print Cashier Report function.

The Close Cashier Totals function closes and resets drawer totals. A cashier’s totals can be closed by the cashier who entered Sales mode and used the drawer, or another employee, such as a manager, who has a higher security level than the cashier. In a multiterminal system, the totals are closed for the cashier on the terminal where the close is done. If a cashier has sales on more than one terminal, the cashier totals must be closed on each terminal separately.

The Print Cashier Report function prints any one of the last three cashier closes for a specific cashier. A Cashier Report can be printed by the cashier who entered Sales mode and ran transactions or another employee, such as a manager, who has a higher security level than that cashier. The first time a Cashier Report prints, the Ruby terminal prompts for the amount of each method of payment. The amounts the cashier enters are compared to the totals the terminal has calculated. If a Cashier Report prints more than once, then the Ruby terminal does not prompt for MOP amounts.

Note: If the Ruby is configured with the 60-cashier configuration, only one previous Cashier Report is available for printing.

2-2


Points to Remember

Close Cashier Totals

If the “Force Close Cashier” parameter in the Report Configuration is set to ‘Y’, then each open cashier position is closed automatically when the Close Shift function is run.

Print Cashier Report

If the Cashier Report prints again after the totals have been entered, the report prints with no questions.

Cashier Changes

The Cashier Report is not printed when the report is closed. This allows the cashier who is leaving to close totals, remove the drawer, and go into another room to count the drawer. The new cashier can put another drawer in and start work right away.

The cashier who is counting the closed drawer can enter the amount of each method of payment on the Cashier Worksheet. Then, when there is a break in customer activity, the cashier can run the Print Cashier Report function, enter the totals from the worksheet, and print the report.

MOP File

The types of MOPs that are prompted for are determined by the setting of the “Cashier Rprt Prmpt” parameter in the MOP File. If the parameter is set to ‘Y’ for an MOP, then the Ruby terminal prompts the cashier to enter totals for that MOP.

The Close Cashier Totals function closes and resets drawer totals. A cashier’s totals can be closed by the cashier who entered Sales mode and used the drawer or an employee who has a higher security level than the cashier such as a manager

In a multiterminal system, the totals are closed for the cashier on the terminal where the close is done. If a cashier has sales on more than one terminal, the cashier totals must be closed on each terminal separately.

Print Worksheet

The types of MOPs that print on the worksheet are determined by the setting of the “Cashier Rprt Prmpt” parameter in the MOP File. If this parameter is set to ‘Y’, the MOP prints on the worksheet.


2-3C

ashier Reports

Print Worksheet Steps

1. Arrow to the Print Worksheet function.2. Press [Select].

PRINTING WORKSHEET_

03/25/05 15:57

CASHIER WORKSHEET

CASHIER #001 JO MARCH

AMOUNTS AT CLOSE

DOLLAR ____________________

CHECK ____________________

CREDIT ____________________

DEBIT ____________________

MAN CRED ____________________

FOODSTAMP ____________________

LOTTO ____________________

COUPON ____________________

PUMP TEST ____________________

Sample Cashier Worksheet

2-4


Close Cashier Totals Steps

1. Arrow to the Close Cashier Totals.2. Press [Select].

3. Key the cashier’s ID (1 - 60) and press [ENTER].

4. If the correct cashier number and report number displays, press [Yes].

5. The cashier position closes and the totals reset to zero.

Enter Cashier Number to Close: _

Close Cashier 003 Rpt 054 ? (Y/N) _

Csh 003 Rpt #054 successfully closed


2-5C

ashier Reports

Print Cashier Report Steps

1. Arrow to Print Cashier Report.2. Press [Select].

3. Key the cashier’s ID (1 - 60) to print and press [ENTER].

Note: If the system is set up for 1 - 30 employees, the last three drawer closes appear, with the most recent close appearing first. If the system is set up for 1 - 60 employees, only the last drawer close appears.

4. Key the number of the report (1 - 3) to print and press [ENTER].5. Has the report been printed before?

– If the report has been printed before, the report prints and the Operator Display returns to the Reports mode menu.

– If this is the first time the report is being printed, go to the next step.6. Each method of payment that has the “Cashier Rprt Prmpt” parameter set to ‘Y’ in

the MOP File displays one after another with a request to enter the amount of this MOP that was in the drawer.

7. Key the amount of the MOP and press [ENTER].8. Repeat steps 6 and 7 until all MOPs have been entered. The report then prints.

Enter Cashier Number to Print: _

1. #007 CLOSE 03/25/05 13:202. #006 CLOSE 03/25/05 12:453. #005 CLOSE 03/25/05 12:04 CHOICE: _

PRINTING CASHIER 001 REPORT #006_

ENTER DOLLAR AMOUNT 0.00

2-6


Sample Cashier Report

Note: In general, Cashier Report items that have a $0.00 balance at the time the report prints or closes, are not included in the report.

03/25/05 15:02

CASHIER REPORT #001REG# 01 CASHIER #01 JO MARCHRCPTS: 056-084 TOT=030 ACT=030OPEN CASHIER 03/25/05 10:43CLOSE CASHIER 03/25/05 11:45

Report Header

--------------- SUMMARY ----------------

BEGINNING CASH 100.00MOP SALES 350.26MOP CANCEL/REFUNDS ( 2.74) ----------NET SALES TOTAL 347.52PAYMENT OUT ( 125.75)PAYMENT IN 38.31 ---------TOTAL TO ACCOUNT FOR 260.08

SUMMARY

----------- CASHIER DETAILS ------------

MOP SALES

CARD BASED CREDIT 2 50.76CASH DOLLAR 18 165.90 CANADA 1 7.87DRIVE OFF 1 50.00IN HOUSE 1 10.00PUMP TEST 1 1.00 --------------------TOTAL MOP SALES 275.53

CASHIER DETAILS

MOP SALES

MOP CANCEL/REFUNDSCASH 2 2.74 --------------------TOTAL MOP CANCEL/REFUNDS ( 2.74)

MOP CANCEL/REFUNDS

PAYMENT OUT

PAY OUT 1 115.75SAFE DROP CASH 1 10.00 -------------------- TOTAL 1 10.00 --------------------TOTAL PAYMENT OUT ( 125.75)

PAYMENT OUT

PAYMENT INPAY IN 1 13.31SAFE LOAN 1 25.00IN HOUSE 1 10.00 --------------------TOTAL PAYMENT IN 48.31

PAYMENT IN


2-7C

ashier Reports

------------- MEMO ITEMS --------------

#ITEMS 44#CUSTOMERS 30#NO-SALES 1#LOGIN OVERRIDES 6

DISCOUNTS 6 7.41ERR/CORRECTS 1 2.54VOID LINES 1 0.69VOID TICKETS (+) 1 1.25VOID TICKETS (-) 2 6.00SUSPENDED 2 3.39SUSPEND/VOID 1 0.65UNSETTLED SUSPENDS 1 2.08#SAFE DROP CANCELS 1UNSOLD PRICE CHECKS 1 1.00PAY IN 01. #23 $ 13.31PAY OUT 01. #15 $ 15.75

MEMO ITEMS

-----------POP DISCOUNT TOTALS-----------

CUST VOLUME AMT DISCTOT POST-DISP 102 3366.080 325.63TOT PRE-DISP 672 19865.782 710.12 ---- -------- ------- TOTAL POP 774 23231.862 1035.75

TOTAL COUPONS EARNED 18TOTAL CODES EARNED 641TOTAL CODES REDEEMED 110TOTAL FREE CODES 2TOTAL FREE COUPONS 1

POP DISCOUNT TOTALS

--------------- TOTALS ----------------

TOTAL FUEL SALES 155.61TOTAL FUEL DISCOUNT 4.02TOTAL MERCH SALES 68.73TOTAL TAXES 3.35

TOTALS

-------- TRANSACTION TIMINGS ---------- (in seconds)

MAX AVGTOTAL 73 9.15NETWORK 0 0.00NETWORK SUSPENDED 0 0.00END OF TICKET 18 1.65

TRANSACTION TIMINGS

---------- AMOUNTS AT CLOSE -----------

ECR ACTUAL OVER(SHORT) -------------------------------

CREDIT 50.76 50.76 0.00DOLLAR 165.90 165.90 0.00DRIVE OFF 5.00 5.00 0.00IN HOUSE 10.00 10.00 0.00PUMP TEST 1.00 1.00 0.00 -------------------------------TOTAL 241.53 241.53 0.00

AMOUNTS AT CLOSE

2-8


FOREIGN CURRENCY AT CLOSE

ECR ACTUAL OVER(SHORT) -------------------------------CANADA 7.87 7.87 0.00

CURRENCY CONVERSION

AMOUNT RATE VALUE -------------------------------CANADA 7.87 0.75 5.90

CASH PASSED: $__________________

TO: X___________________________________

CASHIER SIGNATURE:

X_______________________________________


CURRENCY CONVERSION

TRACKING REPORTNR. PLU NUMBER DESCRIPTION CUST QTY AMOUNT----------------------------------------01. 000000000001 000 CHEESE 1 1.00 1.2502. 000000000043 009 CHEESEBURGER 1 3.00 8.6703. 000000000044 008 HAMBURGER 1 1.00 0.99---------------------------------------- 5.00 10.91

Tracking Report Header

PLU Tracking Report

NR. DEPT# DESCRIPTION CUST ITEMS GROSS REFUNDS DISCOUNTS NET SALES----------------------------------------01. BAKERY 1 1.00 5.00 0.00 0.00 5.0002. BEER/WINE 1 1.00 9.89 0.00 0.00 9.8911. OTHER 3 5.00 53.84 0.00 0.00 53.84----------------------------------------TOTAL 7.00 68.73 0.00 0.00 68.73

NR. CAT# DESCRIPTION QTY NET SALES----------------------------------------11. OTHER 3.00 53.84----------------------------------------TOTAL 3.00 53.84

Department Tracking Report

-------------FUEL TAX EXEMPTION----------

DESCRIPTION CUST VOLUME EXMPT AMT

TAXES EXEMPTED FROM FUEL SALES TAX1 1 3.639 0.91 ---- ----- --------- TOTALS 1 3.639 0.91

TAXES ADDED TO FUEL SALES TAX2 1 4.079 1.02 ---- ----- --------- TOTALS 1 4.079 1.02

TAXES ADDED BY DEPT SALES TAX2 1 4.079 1.02 ---- ----- --------- TOTALS 1 4.079 1.02

FUEL TAX EXEMPTION REPORT

TAX DOLLAR AMOUNT EXEMPTED

TAX DOLLAR AMOUNT ADDED

TAXES ADDED when Manager > Dept > “Fuel Tax Adjustment to make in Sale” is set.


2-9C

ashier Reports

Report Details

Note: Some items described below do not appear in the sample.

Report Header

These items define the period’s beginning and end, and the cashier for whom the report was run.

■ REG#: Register for which the Cashier Report was run.■ CASHIER #: ID and name of the employee who used the register.■ RCPTS: Beginning and ending receipt numbers issued during the cashier period.■ TOT: Total number of receipts printed on this terminal.■ ACT: Total number of receipts used by this cashier. The number will be different

than the number of receipts (TOT) if more than one cashier entered Sales mode on the same terminal during the report period.

■ OPEN CASHIER: Date and time this cashier started using the register.■ CLOSE CASHIER: Date and time this register was closed.

SUMMARY

This section summarizes the main totals calculated in other parts of the report and provides the total dollar amount that should be in the closed drawer.

■ BEGINNING CASH: Amount with which cashier started the drawer.■ MOP SALES: Total dollar amount from the MOP SALES section.■ MOP CANCEL/REFUNDS: Total dollar amount from the MOP CANCEL/

REFUNDS section.■ NET SALES TOTAL: Total dollar amount in sales transacted for the drawer.■ PAYMENT OUT: Total dollar amount from the PAYMENT OUT section.■ PAYMENT IN: Total dollar amount from the PAYMENT IN section.■ TOTAL TO ACCOUNT FOR: Total dollar amount that should be in the closed

drawer.

CASHIER DETAILS

■ MOP SALES: Summary of sales by method of payment (MOP).

Note: If a foreign currency has been set up in the Currency File in Manager mode, that currency appears in the CASH section.

■ MOP CANCEL/REFUNDS: Summary of cancelled or refunded transactions. The total is shown in parentheses because the number is negative.

2-10


■ PAYMENT OUT: Summary of transactions in which money was removed from the drawer. The total is shown in parentheses because the number is negative.– PAY OUT: Money removed from the drawer to purchase an item for the store

or to pay a bill. This item includes payments to vendors made with money orders as the MOP. This total represents the total of all pay outs. Pay outs appear separately in the Memo Items section.

– CHANGE/CHECK: Transactions in which cash is returned to the customer because the check was tendered for more than the transaction amount.

– SAFE DROP: Money removed from the drawer and placed in a safe at the site. This usually happens when the amount of a method of payment in the drawer is more than the amount allowed in the drawer at one time. Safe drops are grouped by method of payment. The total of all safe drops prints.

■ PAYMENT IN: Summary of non-sales transactions in which payment was added to the drawer.– PAY IN: Cash added to the drawer from a non-sales payment. This represents

the total of all pay ins. Pay ins appear separately in the Memo Items section.– SAFE LOAN: Cash added to the drawer from the site safe. This usually occurs

when more change is needed.

MEMO ITEMS

Various transaction-related items have happened but they either do not affect totals or have already been counted in totals.

■ #ITEMS: Quantity of items sold. Each of the following counts as one item:– Fuel sale– Fee/charge, separate items for each type– Negative fees such as bottle returns. These count as refunded items.– Cash back– Cash back fee, separate from the cash back itself

■ #CUSTOMERS: Number of customers (individual transactions).– If a prepay fuel sale has an underrun or is refunded due to a reserve stop, the

resulting refund is counted as the same customer as the original fuel sale. In other words, this does not increase the number of customers.

– A void ticket does not increase the number of customers.■ #NO-SALES: Number of times the [NO SALE] key has been pressed.■ #LOGIN OVERRIDES: Number of times a login override was allowed.


2-11C

ashier Reports

■ DISCOUNTS: Number of times and total dollar amount of discounts. This includes discounts from:– Use of the [DISC], [DISC%], and [DISC AMT] keys– Combo, mix ’n match, fuel, and promotional discounts

■ ERR/CORRECTS: Number of times and total dollar amount caused by using the [ERROR CORR] key.

■ VOID LINES: Number of times and total dollar amount caused by using the [VOID LINE] key. This does not include lines voided as part of a void ticket.

■ VOID TICKETS: Number of times and total dollar amount caused by using the [VOID TICKET] key. This includes a line for positive amounts and a line for negative amounts.

■ SUSPENDED: Number of times and total dollar amount of suspended transactions. This happens when the [SUSPEND] key is used to suspend and then recall a transaction. If a single transaction is suspended more than once, each time the transaction is suspended adds to the total number and dollar amount of suspends.

■ SUSPEND/VOID: Number of times and total dollar amount of suspended transactions that were voided rather than settled.

■ UNSETTLED SUSPENDS: The number and amount of transactions suspended at the time a period is closed.

■ #SAFE DROP CANCELS: Number of times a Safe Drop operation is cancelled.

Note: After an MOP is entered for the Safe Drop, [EXIT] does not produce a Safe Drop Cancel. Instead a Safe Drop with a reference number of zero occurs. If a number is entered but [EXIT] is pressed instead of an MOP, the Safe Drop is cancelled.

■ UNSOLD PRICE CHECKS: The number and amount of items that were price checked, but were not sold.

■ PAY IN: Each pay in made, its reference number, and the amount paid in. The first 25 pay ins appear.

■ PAY OUT: Each pay out made, its reference number, and the amount paid out. The first 25 pay outs appear.

■ VENDOR PAYMENTS: Number and total amount of payments made to vendors by money order.

POP DISCOUNT TOTALS

This section shows POP discounts applied as pre-dispensed or post-dispensed discounts. It also summarizes total discounts earned and redeemed.

2-12


TOTALS

Summary of totals by fuel, fuel discount, merchandise, and taxes in sales; beginning and ending overall and sales totals.

■ TOTAL FUEL SALES: Total dollar amount of fuel sold.

Note: The totals do not include dispenser card reader sales.■ TOTAL FUEL DISCOUNT: Total dollar amount discounted on fuel sales.

Note: The name entered in the “Discount per/G” parameter in the Sales Configuration function in Manager mode replaces “FUEL DISCOUNT.”

■ TOTAL MERCH SALES: Total dollar amount of merchandise sales.■ TOTAL TAXES: Total dollar amount of taxes collected.

TRANSACTION TIMINGS

The length of time, in seconds, it took to complete various transactions. Timings are shown as the longest time it took to complete any one transaction and the average time it took to complete a transaction.

■ TOTAL: The total time a transaction takes from the first item that is entered to the end when the ticket is finished. The ticket is finished in one of two ways:– The drawer is closed.– The “Ready for sale” prompt returns to the Operator Display if the drawer is

not opened for the MOP.■ NETWORK: The total time from the moment a card is swiped (or manually

entered) to the time a response is received from the host.■ NETWORK SUSPENDED: The total time from the moment a card is swiped (or

manually entered) to the time the transaction is returned from being suspended. This occurs when a cashier suspends a transaction that is waiting for a network response to wait on the next customer.

■ END OF TICKET: The total time from the moment the last MOP was entered until the ticket is finished. The ticket can be finished in one of two ways:– The drawer is closed.– The “Ready for sale” or “NO DUE SALES” prompt returns to the Operator

Display if the drawer is not opened for the MOP.

AMOUNTS AT CLOSE

The totals by method of payment calculated by the terminal and by the cashier.■ All Currency at Close

– ECR: Total for each method of payment as calculated by the terminal (electronic cash register).

– ACTUAL: Total for each method of payment as calculated by the cashier.


2-13C

ashier Reports

– OVER(SHORT): Dollar amount of difference between the ECR and ACTUAL entries. If the cashier counted more than the terminal did, the number is positive. If the cashier counted less than the terminal did, the number is negative, which is shown by parentheses around the number.

■ FOREIGN CURRENCY AT CLOSE: The totals by method of payment calculated by the terminal and by the cashier. This section appears if an alternate (foreign) currency is defined in the Currency File in Manager mode.– ECR: Total for the foreign method of payment as calculated by the terminal

(electronic cash register).– ACTUAL: Total for the foreign method of payment as calculated by the

cashier.– OVER(SHORT): Dollar amount of difference between the ECR and

ACTUAL entries. If the cashier counted more than the terminal did, the number is positive. If the cashier counted less than the terminal did, the number is negative which is shown by parentheses around the number.

■ CURRENCY CONVERSION: The total tendered amount in other currency, the exchange rate, and the value of the total other currency amount.

■ CASH PASSED: Amount of money passed from the closing cashier to the opening (next) cashier, if any.

■ TO: Signature of the opening cashier. The opening cashier should count the money passed with the drawer from the closing cashier and sign at this place to show that the amount of money listed is there.

■ CASHIER SIGNATURE: Closing cashier’s signature. The closing cashier should sign on the line to show agreement with the information in the report.

TRACKING REPORT

This section summarizes PLUs, departments, categories, and tax exemptions that were tracked. Tracked PLUs are set up in the PLU Tracking File function in Manager mode, tracked departments are set up in the Department Tracking File in Manager mode, tracked categories are set up in the Category Tracking File in Manager mode, and fuel tax exemptions are set up in the Fuel Tax Exemption File in Manager mode.

Note: Tracked PLUs and departments sold as part of a combo or mix and match are not reported separately.

PLU Section■ NR.: The PLU tracking number assigned in the PLU Tracking File.■ PLU NUMBER: PLU number set in the PLU File. This is a twelve-digit PLU

number followed by a three-digit modifier.

Note: A PLU labeled as “OTHER” in this report includes all PLUs that are not set up for tracking in the PLU Tracking File function in Manager mode.

■ CUST: Number of customers (separate, completed transactions) who bought this item.

2-14


■ QTY: Quantity of the item sold.■ AMOUNT: Total amount of the items sold. This column includes discount prices

for PLUs sold in combos and matches and PLUs sold for $0.00.

Department Section■ NR.: The department tracking number assigned in the Department Tracking File.■ DEPT#: Four-digit number for the department set in the Department File.

Note: A department labeled as “OTHER” in this report includes all departments that are not set up for tracking in the Department Tracking File function in Manager mode.

■ DESCRIPTION: Description of the department as it appears in the Department File.

■ CUST: Number of customers (separate, completed transactions) who bought items in this department.

■ ITEMS: Quantity of items sold in this department.■ GROSS: The total sale amount for this department.■ REFUNDS: The total refund amount for this department.■ DISCOUNTS: The total discount amount for this department. This column

includes discounts from the use of the [DISC] key, [DISC%] key, [DISC AMT] key, combo and match sales, fuel discounts and promotional discounts.

■ NET SALES: The total dollar amount of items sold in this department.■ TOTAL: The total amount for gross sales, refunds, discounts, and net sales.

Category Section■ NR.: The category tracking number assigned in the Category Tracking File.■ CAT#: Three-digit number for the category set in the Category File.

Note: A category labeled as “OTHER” includes all categories that are not set up for tracking in the Category Tracking File function in Manager mode.

■ DESCRIPTION: Description of the category as it appears in the Category File.■ CUST: Number of customers (separate, completed transactions) who bought items

in this category.■ QTY: Quantity of items sold in this category.■ NET SALES: The total dollar amount of items sold in this category.


2-15C

ashier Reports


■ DESCRIPTION: Description of the tax as it appears in the Tax Rate File.■ CUST: Number of customers who completed sales qualifying for a tax exemption

or addition.■ VOLUME: Amount of fuel dispensed for each exempted or added tax.■ EXEMPT AMT: The total dollar amount exempted or added for each completed

fuel sale.

2-16



3 Shift Reports

The Close Shift function closes all totals for the Shift. The totals reset to zero.

The Current Shift function prints a report of all totals for the open shift from the time of the last shift close up to the time the Current Shift function is run. Totals are not reset to zero.

The Print Shift Report function provides a list of closed reports to be reprinted.■ Three shift-closes in a 3-shift report configuration■ Twelve shift-closes in a 12-shift report configuration

Note: These functions are only available on standalone and controlling terminals.

3-2


Points to Remember

Close Shift

Force Close Cashier

If cashier closes are forced before a shift is closed, then all cashiers must exit Sales mode before the Close Shift report can be processed.

Period Close Restriction

The Period Close Restriction defines:

■ The minimum time during which additional period closes are restricted■ The minimum security level required to override the restriction

When no time period is defined, the Ruby terminal reverts to default settings.

Report Printing

To save time, close the shift and print the report later.


3-3Shift R

eports

Close Shift Steps

Use these steps to close a shift, reset totals for the period to zero, and print the report. The steps assume the following:

■ The report will be processed.■ The report will be printed.■ Cashier Reports are forced closed. (This parameter is set in the Reports

Configuration function.)

Normal Shift Close

See “Close Reports and Balancing” for a sample.1. Arrow to the Close Shift function.2. Press [Select].

3. Press [Yes].

4. Press [Yes]. One of the following occurs:– If there is only one terminal or if all workstations are at the switcher, the Ruby

terminal closes the open cashiers, closes period totals, and prints the report.– If one of the workstations has uncompleted sales, a message appears showing

the workstation’s number.

SHIFT #008

Process Report (Y/N) ?_

SHIFT #008

Print SHIFT Report (Y/N)?_

Waiting for sales on register 002

3-4


5. Go to that workstation. The following appears on the workstation’s Operator Display after the cashier completes the sale.

– If a cashier on a closed workstation attempts to enter sales while any workstation remains open, the following message appears:

6. Press [ENTER].

7. Repeat steps 5 and 6 for each workstation not at the switcher.The Operator Display on the controller shows various messages as the terminal closes the open cashiers, closes period totals, and prints the report.

Restricted Shift Close

See “Close Reports and Balancing” for a sample.1. Arrow to the Close Shift function.2. Press [Select] and the Ruby terminal determines that a Period Close

Restriction is necessary.

3. Do one of the following:– Press [Yes].

– Key the cashier number (employee ID) and press [ENTER].

SHIFT Change, Press < ENTER >

REPORTS STILL RUNNING . . . PLEASE WAIT

[ SALES ]

SHIFT #008 CLOSE IS TIME RESTRICTED OVERRIDE [Y/N]

Enter cashier #: _

Enter password _


3-5Shift R

eports

– Key the personal password and press [ENTER].

Note: If the user’s security clearance is less than that established in Report Configuration, “E2009 ACCESS DENIED” displays, the journal prints, and the Ruby terminal returns to the Close Shift function.

Proceed with the Shift close. Go to step 3 of the Normal Shift Close.– Press [No]. The Ruby terminal returns to the Close Shift function and a shift

close is not processed.

Current Shift Steps

1. Arrow to the Current Shift function.2. Press [Select]. The Operator Display shows messages as the report prints.

Print Shift Steps

1. Arrow to the Print Shift Report function.2. Press [Select].

3. Arrow to the period to print. (In a 12-shift configuration, there may be more than one screen of choices.) The Operator Display shows messages as the report prints.

Note: Normal sales functions can be conducted while the report prints.

SHIFT #008


>1. #013 CLOSE 08/16/05 12:01 2. #012 CLOSE 08/16/05 12:05 3. #011 CLOSE 08/16/05 12:30

3-6



4 Daily Reports

Note: This function is available only on standalone and controlling terminals.

The Close Daily function closes all totals for the first (Shift) and second periods (Daily). The totals are reset to zero.

The Current Daily function prints a report of all totals for the open day from the time of the last daily close to the time the Current Daily function is run. Totals are not reset to zero.

The Print Daily Report function provides a list of the last two daily closes for reprinting.

4-2


Points to Remember

Close Daily

Force Close Cashier

If cashier closes are forced before a day is closed, then all cashiers must exit Sales mode before the Close Daily report can be processed.

Money Order Report

The money order terminal has its own close day settings. To ensure that the totals on the Close Daily coordinate with the totals on the money order terminal, run the Close Daily on the Ruby terminal during the variable window set on the terminal. If not, close the day on the Ruby terminal; however, the Money Order Report totals may not be correct. See the the money order terminal’s manual for information on setting the time for the close day.





Report Printing

To save time, close the shift and print the report later.


4-3D

aily Reports

Close Daily Steps

Use these steps to close a day, reset totals for the period to zero, and print the report. These steps assume the following:

■ The report will be processed.■ The report will be printed.■ The Cashier Reports are forced closed. (Set in Reports Configuration.)

Normal Daily Close

See “Close Reports and Balancing” for a sample.1. Arrow to the Close Daily function.2. Press [Select].

3. Press [Yes].

4. Press [Yes].

5. Press [Yes]. One of the following occurs:– If there is only one terminal or if all workstations are at the switcher, the

terminal closes the open cashiers, closes period totals, and prints the report.– If one of the workstations has any uncompleted sales, a message appears

showing the workstation’s number.

SHIFT #011 DAILY #002



Print SHIFT Report (Y/N)?_


Print DAILY Report (Y/N)?_


4-4




7. Press [ENTER].

8. Repeat steps 6 and 7 for each workstation that was not at the switcher.The Operator Display on the controller shows various messages as the terminal closes the open cashiers, closes period totals, and prints the report.

Restricted Daily Close

See “Close Reports and Balancing” for a sample.1. Arrow to the Close Daily function.2. Press [Select].

3. If the Ruby terminal determines that a Period Close Restriction is necessary, do one of the following:– Press [Yes].




[ SALES ]

DAILY #008 CLOSE IS TIME RESTRICTED OVERRIDE [Y/N]

Enter cashier #: _

Enter password _


4-5D

aily Reports


Note: If the user’s security clearance is less than that established in Report Configuration, “E2009 ACCESS DENIED” displays, the journal prints, and the Ruby terminal returns to the Close Daily function.

Proceed with the Daily close. Go to step 3 of the Normal Daily Close.– Press [No]. The Ruby terminal returns to the Close Daily function and no

daily close is processed.

Current Daily Steps

See “Close Reports and Balancing” for a sample.1. Arrow to the Current Daily function.2. Press [Select]. The Operator Display shows messages as the report prints.

Print Daily Steps

See “Close Reports and Balancing” for a sample.1. Arrow to the Print Daily Report function.2. Press [Select].

3. Arrow to the period to print. The Operator Display shows messages as the report prints.


DAILY #008


>1. #013 CLOSE 08/16/05 23:01 2. #012 CLOSE 08/16/05 23:05 3. #011 CLOSE 08/16/05 23:30

4-6



5 Monthly Reports

The Close Monthly function closes all totals for the first (Shift), second (Daily) and third (Monthly) periods. The totals are reset to zero.

The Current Monthly function prints a report of all totals for the open month from the time of the last monthly close up to the time the Current Monthly function is run. Totals are not reset to zero.

The Print Monthly Report function displays the last monthly close for reprinting.

Note: This function is only available on standalone and controlling terminals.

Points to Remember

Close Monthly

If cashier closes are forced before a shift is closed, then all cashiers must exit Sales mode before the Close Monthly report can be processed because the Close Monthly function also closes the shift and day.

This function is only available in 3-shift report configurations.





Report Printing

You can close the period and then print the reports later. This saves time if you are busy when the month must be closed.

5-2


Close Monthly Steps

Use these steps to close Monthly, reset totals for the shift, day, and month to zero, and print the report. These steps assume the following:


Normal Monthly Close

See “Close Reports and Balancing” for a sample.1. Arrow to the Close Monthly function.2. Press [Select].

3. Press [Yes].

4. Press [Yes].

5. Press [Yes].

6. Press [Yes]. One of the following occurs:– If the system has only one terminal or if all workstations are at the switcher, the

terminal closes the open cashiers, closes period totals, and prints the report.– If one of the workstations has any uncompleted sales, a message appears

showing the workstation’s number.

SHIFT #021 DAILY #003MONTHLY #001Process Report (Y/N) ?_

SHIFT #021 DAILY #003MONTHLY #001Print SHIFT Report (Y/N)?_

SHIFT #021 DAILY #003MONTHLY #001Print DAILY Report (Y/N)?_

SHIFT #021 DAILY #003MONTHLY #001Print MONTHLY Report (Y/N)?_



5-3M

onthly Reports

7. Go to that workstation. When the cashier completes the sale, the following appears on the workstation’s Operator Display:


8. Press [ENTER].

9. Repeat steps 7 and 8 for each workstation not at the switcher. The Operator Display on the controller shows various messages as the terminal closes the open cashiers, closes period totals, and prints the report.

Restricted Monthly Close

See “Close Reports and Balancing” for a sample.1. Arrow to the Close Monthly function.2. Press [Select] and the Ruby terminal determines that a Period Close


3. Do one of the following:4. If the Ruby terminal determines that a Period Close Restriction is necessary, do

one of the following:– Press [Yes].



[ SALES ]

MONTHLY #008 CLOSE IS TIME RESTRICTED OVERRIDE [Y/N]

Enter cashier #: _

5-4




Note: If the user’s security clearance is less than that established in Report Configuration, “E2009 ACCESS DENIED” displays, the journal prints, and the Ruby terminal returns to the Close Daily function.

Proceed with the Monthly close. Go to step 3 of the Normal Monthly Close.– Press [No]. The Ruby terminal returns to the Close Monthly function and no

monthly close is processed.

Current Monthly Steps

See “Close Reports and Balancing” for a sample.1. Arrow to the Current Monthly function.2. Press [Select]. The Operator Display shows messages as the report prints.

Print Monthly Report Steps

See “Close Reports and Balancing” for a sample.1. Arrow to the Print Monthly Report function.2. Press [Select].

3. Press [ENTER]. The Operator Display shows messages as the report prints.


Enter password _

MONTHLY #008


>1. #013 CLOSE 03/25/05 23:01


6 Yearly Reports

The Close Yearly function closes all totals for first (Shift), second (Daily), third (Monthly), and fourth (Yearly) report periods. The totals are reset to zero.

Note: Totals from the Close Yearly are not saved.

The Current Yearly function prints a report of all totals for the open year from the time of the last yearly close up to the time the Current Yearly function is run. Totals are not reset to zero.

Note: This function is available only on standalone and controlling terminals.

Points to Remember

Close Yearly

Force Close Cashier

If cashier closes are forced before a shift is closed, then all cashiers must exit Sales mode before the Close Yearly report can be processed. This is because the Close Yearly function also closes Shift, Daily, and Monthly.

This function is only available in 3-shift report configurations.





Report Printing

The Close Yearly report must be printed when it is processed.

6-2


Close Yearly Steps

Use these steps to close Yearly; reset totals for Shift, Daily, Monthly, and Yearly; and print the report. These steps assume the following:


Note: The yearly report prints even if the individual shift, daily, and monthly reports are not printed at this time.

Normal Yearly Close

See “Close Reports and Balancing” for a sample.1. Arrow to the Close Yearly function.2. Press [Select].

3. Press [Yes].

4. Press [Yes].

5. Press [Yes].

SHIFT #099 DAILY #033MONTHLY #005 YEARLY #001WILL LOSE YEARLY TOTALS! OK(Y/N)? _

SHIFT #099 DAILY #033MONTHLY #005 YEARLY #001Print SHIFT Report (Y/N)?_

SHIFT #099 DAILY #033MONTHLY #005 YEARLY #001Print DAILY Report (Y/N)?_

SHIFT #099 DAILY #033MONTHLY #005 YEARLY #001Print MONTHLY Report (Y/N)?_


6-3Yearly R

eports

6. Press [Yes]. One of the following occurs:– If there is only one terminal in the system or if all workstations are at the

switcher, the terminal closes the open cashiers, closes period totals, and prints the report.

– If one of the workstations has any uncompleted sales, a message appears showing the workstation’s number.



8. Press [ENTER].

9. Repeat steps 7 and 8 for each workstation not at the switcher. The Operator Display on the controller shows various messages as the terminal closes the open cashiers, closes period totals, and prints the report.

Restricted Shift Close

See “Close Reports and Balancing” for a sample.1. Arrow to the Close Yearly function.2. Press [Select] and the Ruby terminal determines that a Period Close





[ SALES ]

SHIFT #008 CLOSE IS TIME RESTRICTED OVERRIDE [Y/N]

6-4


3. Do one of the following:– Press [Yes].

Key the cashier number (employee ID) and press [ENTER].

Key the personal password and press [ENTER].

Note: If the user’s security clearance is less than that established in Report Configuration, “E2009 ACCESS DENIED” displays, the journal prints, and the Ruby terminal returns to the Close Yearly function.

Proceed with the Yearly close. Go to step 3 of the Normal Yearly Close.– Press [No]. The Ruby terminal returns to the Close Yearly function and no

shift close is processed.

Current Yearly Steps

See “Close Reports and Balancing” for a sample.1. Arrow to the Current Yearly function.2. Press [Select]. The Operator Display shows messages as the report prints.

Enter cashier #: _

Enter password _

SHIFT #008



7 Payroll Report

The Payroll Report function prints either a current or close payroll report that lists the dates and times each employee clocks in and out. If an employee is clocked in when a report is run, that employee’s clock out date and time are listed as ‘PENDING’. The report can be printed for a specific employee (by employee ID number) or for all employees.

■ The current payroll report does not reset total hours to zero.■ The close payroll report does reset total hours to zero.■ Time is reported in hours and minutes (not in hours and hundredths of hours) on a

24-hour clock. For example, a Payroll Report for someone who clocked in at 15:44 and clocked out at 23:59 would report Total Hours of 8:15, indicating the employee worked 8 hours and 15 minutes.

■ The report can be printed either for a specific employee or for all employees.

Note: This report is available only on standalone and controller terminals.

7-2


Payroll Report Steps

1. Arrow to the Payroll Report function.2. Press [Select].

3. Choose a payroll report type:– For a current report, key [1] [ENTER].– For a close report, key [2] [ENTER].– For a previous report, key [3] [ENTER].

4. Choose a specific employee or all employees:– For a specific employee’s hours, key the employee’s ID number and press

[ENTER].– For all employees, press [ENTER]. The report prints.

1. CURRENT2. CLOSE3. PREVIOUS CHOICE: _

Emp# (<ENTER> = ALL )


7-3Payroll R

eport

Sample Payroll Report

If no employees have clocked in or out during the payroll period chosen, “*** No Records Found ***” prints on the report.

05/17/02 11:51CURRENT PAYROLL REPORT----------------------------------------001 JO MARCH265-45-9876 TOTAL TIME IN TIME OUT HOURS---------------------------------------- 05-15-02 11:00 05-15-02 19:00 8:00 05-16-02 12:00 05-16-02 19:00 7:00

ENDING 05-18-02 15:00

EMPLOYEE SIGNATURE:

----------------------------------------MANAGER SIGNATURE:

----------------------------------------

002 PETER WOLF129-28-1038 TOTAL TIME IN TIME OUT HOURS---------------------------------------- 05-15-02 15:44 05-15-02 23:59 8:15 05-16-02 12:00 PENDING

ENDING 05-18-02 8:15

EMPLOYEE SIGNATURE:

----------------------------------------MANAGER SIGNATURE:

----------------------------------------

7-4



8 Previous Shift Safe Drop Report

The Previous Shift Safe Drop Report function prints a report of all safe drops made in the last closed shift. If no safe drops were made, “NO SAFE DROPS” prints on the report. If a zero safe drop was made, a normal safe drop entry logs but with “000000” as a reference number.

The report period name (Shift) can be changed in the Report Configuration function. If the name is changed, the new name prints on the report and appears on the Operator Display.

Note: This report is available only on standalone and controller terminals.

8-2


Previous Shift Safe Drop Report Steps

1. Arrow to the Previous Shift Safe Drop Report function.2. Press [Select]. The report prints.

Sample Previous Shift Safe Drop Report

Printing SAFE DROP Report

CLOSE SHIFT REPORT03/25/05 23:42STORE# AB123 REGISTER# 0001 Shift# 013CASHIER #001 JO MARSHREGISTER # 1 Receipt #087 to #091OPEN SHIFT 02/14/02 12:03CLOSE SHIFT 02/14/02 20:12

SAFE DROP DETAILDATE TIME REF# C# R# AMOUNT MOP----------------------------------------02/14 06:37 000256 1 1 100.00 CREDIT02/14 07:45 564025 1 1 75.00 CASH02/14 08:11 000000 1 1 0.00 CASH----------------------------------------MOP NO. AMOUNTCASH 1 75.00CREDIT 1 100.00----------------------------------------TOTAL 2 175.00----------------------------------------#SAFE DROP CANCELS 1

Zero Safe Drop


9 Flash Reports

The Flash Reports function prints specific parts of a Current Shift report. The section printed contains the data collected from the beginning of the shift (period 1) up to the point that the Flash Report is run. Flash Reports do not reset totals.

Note: This function is available only on standalone and controller terminals.

Samples and details of the following Flash Reports are included in this section:■ Summary Report■ PLU Report■ PLU Exception Report■ PLU Promotion Report■ Deal Report■ Department Report■ Category Report■ Tax Report■ Hourly Report■ SL/Price Level Report■ PR/Price Level Report■ Tier/PR Report■ Tank Report■ Conversion Report■ Autocollect Report■ FP/Hose Report■ FP/Hose Running Report■ Dispenser Report■ Safe Drop Report■ Blend Product Report■ Tank Monitor Report■ Tank Reconciliation Report■ Car Wash Report

9-2


■ DCR Statistical Report■ Cash Acceptor Report■ Money Order Report■ POP Discount Report■ POP Discount Definition Report■ FP/Hose Test Report■ Proprietary Report■ Loyalty Report■ N/W Product Report■ Network Report■ Batch Summary Report■ Prepaid Activation Report


9-3Flash R

eports

Flash Report Steps

1. Arrow to the Flash Reports function.2. Press [Select].

3. Arrow to the Flash Report.4. Press [Select]. The report prints.

Sample Flash Report Header

This section prints at the top of every Flash Report.

Report Details

■ Date/Time: Date and time the Flash Report was run.■ STORE#: Store number as defined in Manager > Sales Configuration.■ REGISTER#: Number of the register where the Flash Report is run.■ SHIFT#: Shift (period 1) during which the Flash Report is run. ‘Shift’ appears

unless the name is redefined in Report Configuration.■ CASHIER #: Number (employee ID) and name of the employee who ran the

Flash Report.■ Receipt: Numbers of the receipts included in this report.■ OPEN SHIFT: Time the shift started. ‘Shift’ appears unless the name is redefined

in Report Configuration.■ CLOSE SHIFT: Always shows “PENDING” since a Flash Report reports on an

open period.‘Shift’ appears unless the name is redefined in Report Configuration.

1. SUMMARY REPORT _** Use Arrow Keys **

*FLASH REPORTS MENU*

FLASH SHIFT REPORT03/25/05 1:57STORE# AB123 REGISTER# 01 SHIFT# 015CASHIER #001 JO MARSHREGISTER # 1 Receipt #092 to #199OPEN SHIFT 03/25/05 12:03CLOSE SHIFT PENDING

9-4


Summary Report

9 The Summary Flash Report provides an overview of all sales from the beginning of the current period up to the time the Flash report prints.

In a multiterminal system, the report includes all registers together. The report can also be set up in the Report Configuration function to print separate totals for each register.

If DCRs are enabled, use the Report Configuration function to set up the report to summarize totals for the DCRs.

If the necessary parameters are set, the site may have Autocollect Inside. Autocollect transactions that are recalled inside on a Ruby terminal do not appear in the Autocollect Report. They appear in the fuel totals and in the credit and cash section of that register’s Summary Report.

Note: In general, Summary Report items that have a $0.00 balance at the time the report prints or closes, are not included in the report.

SUMMARY REPORT

REGISTER # 1--------------- SUMMARY ----------------

MOP SALES 350.26MOP CANCEL/REFUNDS ( 2.74) ----------NET SALES TOTAL 347.52PAYMENT OUT ( 125.75)PAYMENT IN 38.31 ---------TOTAL TO ACCOUNT FOR 260.08

SUMMARY

----------- CASHIER DETAILS ------------

MOP SALES


CASHIER DETAILS

MOP SALES


MOP CANCEL/REFUNDS


9-5Flash R

eports

PAYMENT OUT


PAYMENT OUT

PAYMENT IN

PAY IN 1 13.31SAFE LOAN 1 25.00IN HOUSE 1 10.00 --------------------TOTAL PAYMENT IN 48.31

PAYMENT IN

------------- MEMO ITEMS --------------


DISCOUNTS 6 7.41ERR/CORRECTS 1 2.54VOID LINES 1 0.69VOID TICKETS (+) 1 1.25VOID TICKETS (-) 2 6.00SUSPENDED 2 3.39SUSPEND/VOID 1 0.65UNSETTLED SUSPENDS 1 2.08#SAFE DROP CANCELS 1UNSOLD PRICE CHECKS 1 1.00PAY IN 01. #23 $ 13.31PAY OUT 01. #15 $ 15.75

MEMO ITEMS




POP DISCOUNT TOTALS

-----------FUEL TAX EXEMPTION-----------


TAXES EXEMPTED FROM FUEL SALES TAX1 1 3.639 0.91 ---- -------- --------- TOTALS 1 3.639 0.91

TAXES ADDED TO FUEL SALES TAX2 1 4.079 1.02 ---- -------- --------- TOTALS 1 4.079 1.02






9-6


Report Details

SUMMARY

■ MOP SALES: The total sales amount by method of payment.■ MOP CANCEL/REFUNDS: The total amount of cancelled or refunded

transactions. The total is in parentheses because the number is negative.■ NET SALES TOTAL: The total dollar amount tendered after cancelations and

refunds are deducted. ■ PAYMENT IN: The total amount of non-sales transactions that added payment to

the drawer.■ PAYMENT OUT: The total amount of non-sales transactions that removed money

from the drawer. The total is in parentheses because the number is negative.■ TOTAL TO ACCOUNT FOR: Calculated using the following:

+ Net sales total- Payment out+ Payment in

CASHIER DETAILS

■ MOP SALES: Summary of sales by method of payment.– CASH: If a foreign currency is set up in the Currency File in Manager mode,

that currency is shown in the CASH section.If more than one foreign currency is used during the period, only the last currency used is shown on the report. However, the total includes all currencies entered.

■ MOP CANCEL/REFUNDS: The total amount of canceled or refunded transactions. The total is in parentheses because the number is negative.



TRANSACTION TIMINGS

--------------- TOTALS ----------------

TOTAL FUEL SALES 155.61TOTAL FUEL DISCOUNT 4.02TOTAL MERCH SALES 68.73 -------------------- REFUND TAXES -0.00 SALES TAXES 3.40 --------------------TOTAL TAXES 3.35

SALES TOTALIZER GRAND TOTALIZERENDING 2318.01 2336.11BEGINNING 2014.08 2014.08DIFFERENCE 303.93 322.03

TOTALS


9-7Flash R

eports

■ PAYMENT OUT: Summary of transactions in which money is removed from the drawer. The total is in parentheses because the number is negative. If a customer requests cash back on a debit sale, that amount appears here.– PAY OUT: Money removed from the drawer to purchase an item for the store

or to pay a bill. This represents the total of all pay outs. Pay outs are listed separately in the Memo Items section.

– CHANGE/CHECK: The total of cash returned to customers who write a check for more than the amount of the transaction.

– SAFE DROP: Money removed from the drawer and placed in a safe at the site. This usually happens when the amount of a method of payment in the drawer is more than the amount allowed in the drawer at one time. Safe drops are only listed if at least one safe drop is done. Safe drops are grouped by method of payment. The total of all safe drops prints.

■ PAYMENT IN: Summary of non-sales transactions in which payment is added to the drawer. When a customer returns a cash back amount on a debit refund, that amount appears here.– PAY IN: Cash added to the drawer from a non-sales payment. This represents

the total of all pay ins. Pay ins list separately in the Memo Items section.– SAFE LOAN: Cash added to the drawer from the site safe. This usually occurs


MEMO ITEMS

Various transaction-related items that either do not affect totals or have already been counted in totals.

■ #ITEMS: Quantity of items sold.– This number has two decimal places to include items sold by weight.– A fuel sale is counted as one item.– If a prepay fuel sale has an underrun or is refunded due to a reserve stop, the

resulting refund is counted as the same item as the original fuel sale. In other words, this does not increase the number of items.

– Bottle deposits count as items.– Bottle returns are treated as refunded items.

■ #CUSTOMERS: Number of customers (individual transactions).– If a prepay fuel sale has an underrun or is refunded due to a reserve stop, the

resulting refund is counted as the same customer and does not increase the total number of customers.

– A void ticket does not increase the number of customers.■ #NO-SALES: Number of times the [NO SALE] key has been pressed.■ #LOGIN OVERRIDES: The number of times login overrides were allowed.

9-8




■ VOID LINES: Number of times and total dollar amount caused by using the [VOID LINE] key. This does not include lines that were voided as part of a void ticket.


■ SUSPENDED: Number of times and total dollar amount of suspended transactions. This happens when the [SUSPEND] key is used to suspend and then recall a transaction. If a transaction is suspended more than once, each time the transaction is suspended adds to the total number and dollar amount of suspends.

■ SUSPEND/VOID: Number of times and total dollar amount of suspended transactions that are voided rather than settled.

■ UNSETTLED SUSPENDS: The number and amount of transactions which are suspended at the time a period is closed.

■ #SAFE DROP CANCELS: Number of times a Safe Drop operation is cancelled.

Note: an MOP is entered for the Safe Drop, [EXIT] does not produce a Safe Drop Cancel. Instead a Safe Drop with a reference number of zero occurs. If a number is entered but [EXIT] is pressed instead of an MOP, the Safe Drop is cancelled.

■ UNSOLD PRICE CHECKS: The number and amount of items that are price checked, but not sold.

■ COIN DISPENSER: Number of times and total dollar amount dispensed.■ RESERVE/STOP: Number of times and total dollar amount caused when a

reserve stop function is performed.■ RESERVE/APPROVE: Number of times and total dollar amount caused when a

reserve approve function is performed.■ PAY IN: Each pay in made, its reference number, and the amount paid in. The first

25 pay ins are listed.■ PAY OUT: Each pay out made, its reference number, and the amount paid out. The

first 25 payouts are listed.■ VENDOR PAYMENTS: Number and total amount of payments made to vendors

by money order.


9-9Flash R

eports

POP DISCOUNT TOTALS


FUEL TAX EXEMPTION

Totals of fuel taxes that are exempt or add to postpay fuel sales.■ DESCRIPTION: Description of the tax as it appears in the Tax Rate File.■ CUST: Number of customers who completed sales qualifying for a tax exemption

or addition.■ VOLUME: Amount of fuel dispensed for each exempted or added tax.■ EXMPT AMT: The total dollar amount exempted or added for each completed

fuel sale.

TRANSACTION TIMINGS


■ TOTAL: The total time a transaction takes starting from the first item that is entered and ending when the ticket is finished. The ticket can be finished in one of two ways:– The drawer is closed.– The “Ready for sale” or “NO DUE SALES” prompt returns to the Operator

Display if the drawer is not opened for the MOP.■ NETWORK: The total time from the moment a card is swiped (or manually


manually entered) to the time the transaction is returned from being suspended. This occurs when a cashier suspends a transaction that is waiting for a network response so that the next customer can be waited on.



9-10


TOTALS


■ TOTAL FUEL SALES: Total dollar amount of fuel sold. This amount is the net fuel sales after discounts.

■ TOTAL FUEL DISCOUNT: Total dollar amount discounted on fuel sales. This item only prints if fuel discounts are used.

Note: FUEL DISCOUNT’ is replaced by the name used in the Sales Configuration function.

■ TOTAL MERCH SALES: Net dollar amount of merchandise sales.■ REFUND TAXES: The total dollar amount of taxes deducted due to refunds.■ SALES TAXES: The total dollar amount of taxes for all sales.■ TOTAL TAXES: Net dollar amount of taxes collected. This number is the total

sales tax amount minus the total refunds tax amount.■ Sales Totalizer Beginning: Sales totalizer calculated at the last period close.■ Sales Totalizer Ending: Calculated using the following:

+ Total Net Department Sales (Department Report)

+ Total Sales Tax (Tax Report)

+ Sales Totalizer Beginning (Memo Items)■ Sales Totalizer Difference: Calculated using the following:

+ Sales Totalizer Ending (Totalizers)

- Sales Totalizer Beginning (Totalizers)■ Grand Totalizer Beginning: Grand totalizer calculated from the last period close.■ Grand Totalizer Ending: Use the following method to calculate the figure that

appears on the report. First, look at the Department Report.– Highlight all negative departments (departments that have the “Dept Type #”

parameter set to ‘1’) such as bottle returns. These are negative numbers.– Add all the numbers up.– If the sum is negative, take away the negative (minus) sign.– This is the Total Negative Sales.Then, perform the following calculation (all figures come from the Summary Report except for the Total Negative Department Sales which is calculated above):

+ 2 X Total Negative Sales (Calculated)

+ Total MOP Sales (MOP Sales)

- Change/Check (Payment Out)


9-11Flash R

eports

+ Total MOP Cancel/Refunds (MOP Cancel/Refunds)

+ 2 X Void Lines (Memo Items)

+ Void Transactions (Memo Items)

+ Suspended (Memo Items)

+ Suspend/Voids (Memo Items)

+ Discounts (Memo Items)

+ Grand Totalizer Beginning (Totalizers)■ Grand Totalizer Difference: Calculated using the following:

+ Grand Totalizer Ending (Totalizers)

- Grand Totalizer Beginning (Totalizers)

ALL DCRs

If outside DCRs are enabled, the ALL DCRs section includes information about DCR and cash acceptor sales. This section includes the SUMMARY, CASHIER DETAILS, MEMO ITEMS, and TOTALS sections.

ALL REGISTERS

If a multiterminal set up is used, ALL REGISTERS section includes information about all the terminals, DCRs, and cash acceptors. This section includes the CASHIER DETAILS, MEMO ITEMS, and TOTALS sections.

9-12


PLU Report

9 The PLU Flash Report calculates all PLU sales that occur from the beginning of the current period up to the time the flash report prints. This report is usually followed by a PLU Exception Report. Choose one of the following two available reports:

■ 1. All PLUs■ 2. Specific PLU

To print a report for all PLUs, press [1] and press [ENTER].

To print a report for a specific PLU with a key set up, do the following:1. Press [2] then press [ENTER].2. Press a PLU key or press an arrow key.

At sites where Generic Loyalty is in effect, the PLU Report shows PLUs with the discounted prices and the reason code of ‘D’ for discount.

Note: Sites with Expanded PLUs set to more than 5,000 can print the PLU Report as part of the Close Shift or Close Daily. The period in which the report does not print shows a ‘PLUs Not Available’ message.

PLU REPORTPLU NUMBER DESCRIPTION CUST ITEMS PRICE TOT-SALES RC %SALES----------------------------------------000000000031/000 MILK 2 2.00 2.54 5.08 P 1.31%000000000080/000 2L.SODA 3 4.00 1.19 4.76 1.23%000000000135/003 COFFEE CLUB 1 1.00 12.00 12.00 G 3.09%000000000141/000 SM FOUNT DR 2.00 0.69 1.38 5.00 0.55 2.75 D -------- -------- --------- 4 7.00 4.13 1.06%000000000141/001 MED FOUNT DR 3 4.00 0.89 3.56 1 1.00 0.50 0.50 V -------- -------- --------- 4 5.00 4.06 1.00%00000000999/000 ITEM F 1 6.00 1.19 7.14 D 1.84%000000000999/000 1 1.00 1.25 1.25 0.32%

TOTAL ITEMS SOLD: 27.00TOTAL SALES: 19.28% OF TOTAL SALES: 4.97%----------------------------------------

Sample PLU Report for All PLUs

Generic Loyalty discounted price


9-13Flash R

eports

Report Details

■ PLU NUMBER: Identification of the product as it appears in the PLU File. This includes the twelve-digit PLU number followed by the three-digit modifier. There is a separate entry for each PLU/modifier combination.

■ DESCRIPTION: Description of the product as it appears in the PLU File. Items without descriptions either do not have descriptions assigned in the PLU File, or the item does not exist in the PLU File and was sold with a cashier-assigned price. If the PLU does not exist, it is listed separately in the PLU Exception Report. Items with the description of “OPEN PLU” have no defined price and require the cashier to key a price.

■ CUST: Number of customers (separate completed transactions) who bought the item. If the item is sold at more than one price, the number of customers who purchased the item at a specific price is listed.

■ ITEMS: Quantity of the item sold. If the item is sold at more than one price, the quantity of the item sold at a specific price is listed.

■ PRICE: Price of the item. If the item is sold at more than one price, each price is indicated on a separate line.

■ TOT-SALES: Total dollar amount collected for sales of the item. If the item is sold at more than one price, the total dollar amount collected at each specific price is listed.

■ RC: Reason code identifies the method used to change the price of an item. Line item discounts only apply to non-fuel sales. When Generic Loyalty is in effect, the loyalty host will not return fuel line items in the discount detail data.

PLU Report Reason Codes

Code Description

C The items sold as a part of a combo.

D A discount is applied to the item. The setting of the “Discount (P, A)” parameter in Manager > Configuration > Sales Configuration determines whether the discount is a percentage or amount discount.

M The item sold as part of a match.

O The item sold at the dispenser card reader.

P The item sold with a promotion set up in the PLU Promotion File in Manager mode.

PD A promotion applied to an already discounted item.

PO The item sold from a dispenser card reader with a promotion.

PV A price override applied to an item already set up as a promotion. See “PLU Exception Report.”

V A price override applied to the item.

VD A price override applied to an already discounted item.

9-14


■ % SALES: Percent of total sales that the item represents. To find this number, use one of the following formulas.– If departments are used, get the “Total Sales” figure from the Department

Report:

Net Department Sales ÷ Total sales of this item

– If PLUs: are used

Total PLU Sales ÷ Total sales of this item

■ TOTAL ITEMS SOLD: Total number of items sold as PLUs.■ TOTAL SALES: Total dollar amount of PLU sales.■ % OF TOTAL SALES: Percent of total sales made as PLUs. To find this number,

add all the %Sales entries in this report.


9-15Flash R

eports

PLU Exception Report

The information contained in this report is intended to be used with the PLU Flash Report that prints just before it. This report lists all PLU sales for which standard pricing was not used. Sales print in the order they occur. If there are no exceptions, then “NO PLU EXCEPTIONS” prints.

Report Details

■ PLU NUMBER: Identification of the product as it appears in the PLU File or as it was entered if it was not found. This includes the twelve-digit PLU number followed by the three-digit modifier. There is a separate entry for each exception.

■ EXCEPTION: Description of how the price was entered.– PLU NOT FOUND: The item does not exist in the PLU File. The cashier

entered a price for the item.– PRICE OVER: The item has a price set in the PLU File. The cashier used the

[PRICE OVER] key to force the sale of the item at another price.■ STATE: Type of transaction in which the exception occurred.

– REFUND– SALE– VOID

■ CSH#: Number of the cashier who entered the exception.■ QTY: Quantity of the item excepted.■ ORG PRICE: Original price of the item if it exists in the PLU File.■ OVER PRICE: New price of the item as entered by the cashier for a price

override.

PLU EXCEPTION REPORTPLU NUMBER EXCEPTION STATE CSH# QTY ORG PRICE OVER PRICE----------------------------------------000000000999/000 PLU NOT FOUND SALE 1 1.00 1.25 0.00000000000001/001 PRICE OVER SALE 1 1.00 13.85 0.50----------------------------------------

9-16


PLU Promotion Report

9 The PLU Promotion Report lists all PLU sales for items that were discounted through a promotion.

Report Details

■ PLU NUMBER: Identification of the product as it appears in the PLU File or as it was entered if it is not found.

■ DESCRIPTION: Description of the product as it appears in the PLU File. Items without descriptions either do not have descriptions assigned in the PLU File, or the item does not exist in the PLU File and was sold with a cashier-assigned price.

■ CUST: Number of customers (separate completed transactions) who bought the item. If the item is sold at more than one price, the number of customers who purchased the item at a specific price is listed.

■ ITEMS: Quantity of the item sold. If the item is sold at more than one price, the quantity of the item sold at a specific price is listed.

■ PRICE: Price of the item. If the item is sold at more than one price, each price is indicated on a separate line.

■ TOT-SALES: Total dollar amount collected for sales of this item. If the item is sold at more than one price, the total dollar amount collected at each specific price is listed.

■ RC: Reason code identifies the method that is used to change the price of an item.

PLU PROMO REPORTPLU NUMBER DESCRIPTION CUST ITEMS PRICE TOT-SALES RC %SALES----------------------------------------000000000050/000 DELUXE 2 2.00 2.74 5.48 P 2.85%

TOTAL ITEMS SOLD: 2.00TOTAL SALES: 5.48% OF TOTAL SALES: 2.85%


9-17Flash R

eports

■ %SALES: Percent of total sales that this item represents. To find this number, use one of the following formulas.

If you use departments:Net Department Sales ÷ Total sales of this item

If you only use PLUs: Total PLU Sales ÷ Total sales of this item

PLU Promo Report Reason Codes

Code Description

C The item was sold as a part of a combo.

D A discount (percent or dollar as set up in Sales Configuration and Soft Key File in Manager mode) was applied to the item.

M The item was sold as part of a match.

O The item was sold at the dispenser card reader.

P The item was sold with a promotion set up in the PLU Promotion File in Manager mode.

9-18


Deal Report

9 The Deal Flash Report calculates all combo and mix ’n match sales that occur from the beginning of the current period up to the time the flash report prints.

Report Details

Combo Deals

■ C#: Combo number as it appears in the Deal File.■ DESCRIPTION: Name of the combo as it appears in the Deal File.■ #CUST: Number of customers (separate completed transactions) who bought

combos.■ #COMBOS: The number of combos sold.■ TOTAL SALES: The total sales in dollars of combo deals.

Mix-N-Match Deals

■ M#: Match number as it appears in the Match File.■ DESCRIPTION: Name of the Match as it appears in the Match File.■ #CUST: Number of customers (separate completed transactions) who bought

matches.■ #MATCH: The number of matches sold.■ TOTAL SALES: The total sales in dollars of mix-n-match deals.

Totals for all Deals

■ #CUST: Number of customers (separate completed transactions) who bought combos and matches.

■ #COMBO / #MATCH: The total number of combos and matches sold.■ TOTAL SALES: The total sales in dollars of combo and mix-n-match deals.

DEAL REPORTCOMBO DEALSC# DESCRIPTION #CUST #COMBOS TOTAL SALES----------------------------------------O1 SANDWICH 5 5 10.00

MIX-N-MATCH DEALSM# DESCRIPTION #CUST #MATCHES TOTAL SALES----------------------------------------O1 LUNCH 3 3 9.00---------------------------------------- 8 8 19.00


9-19Flash R

eports

Department Report

9 The Department Flash Report calculates all department sales that occur from the beginning of the current period up to the time the flash report prints. In a multiterminal system, totals for all registers print together. Choose one of the two available reports:

■ 1. All Departments: To print a report for all departments, press [1] and press [ENTER].

■ 2. Specific Department: To print a report for a specific department, press [2] press [ENTER]. Do one of the following:– Press a department key.– Press [OTHER DEPT]. Key the department number or press

[OTHER DEPT] until the department to report displays. Press [ENTER].

DEPARTMENT REPORTDEPT# DESCRIPTION CUST ITEMS %OF SALES GROSS REFUNDS DISCOUNTS NET SALES----------------------------------------9001 BAKERY 2 2.00 2.83% 11.00 0.00 0.00 11.009004 TAX GROC 5 6.00 2.46% 10.26 0.00 0.70 9.569005 DAIRY 2 2.00 1.31% 5.58 0.00 0.50 5.089006 N/TAX GROC 3 1.00 3.48% 15.50 2.00 0.00 13.509030 MONEY ORDER 2 2.00 30.96% 120.00 0.00 0.00 120.009031 M.O. FEE 2 3.00 .81% 3.00 0.00 0.00 0.229032 BOTTLE DEPOS 1 7.00 0.33% 1.30 0.00 0.00 1.309033 BOTTLE RETUR 1 -2.00 -0.08% -0.30 0.00 0.00 -0.309040 UNLD. 2 2.00 25.80% 100.00 0.00 0.00 100.009041 MID 1 1.00 12.96% 50.24 0.00 0.00 50.249042 PREM. 1 1.00 11.86% 50.00 0.00 4.02 45.989050 PLU NOT FOUN 1 1.00 0.32% 1.25 0.00 0.00 1.259060 MISC 8 12.00 2.11% 32.98 0.69 4.95 8.20----------------------------------------NEG DEPTS -2.00 -0.30 0.00 0.00 -0.30OTHER DEPTS 66.00 400.81 2.69 10.17 387.95 ----------------------------------------TOTAL 64.00 100.00% 400.51 2.69 10.17 387.65

Sample Department Report for All Departments

9-20


Report Details

■ DEPT#: Four-digit identification of the product as it appears in the Department File.

■ DESCRIPTION: Description of the product as it appears in the Department File.■ CUST: Number of customers (separate completed transactions) who bought the

item.■ ITEMS: Quantity sold of this item.■ %OF SALES: Percent of total sales this department represents. To find this

number, use the following formula.Total Department Sales ÷ Total sales of this item

■ GROSS: Total dollar amount collected for sales of a department.■ REFUNDS: Total dollar amount refunded for items returned in a department.■ DISCOUNTS: Total dollar amount discounted for items sold in a department.

These include discounts from:– Use of the [DISC], [DISC%], and [DISC AMT] keys– Combo, mix ’n match, fuel, and promotional discounts– POP discounts

Note: “Price Overrides” appear in the PLU Exceptions Report.■ NET SALES: Total dollar amount of items sold in a department.■ NEG DEPTS: The totals for negative department sales.■ OTHER DEPTS: The totals for other department sales.■ TOTAL: The totals for each category in the report except number of customers.


9-21Flash R

eports

Category Report

9 The Category Flash Report calculates all category sales that occur from the beginning of the current period up to the time the flash report prints.

Report Details

■ CAT#: Four-digit identification of the product as it appears in the Category File.■ DESCRIPTION: Description of the product as it appears in the Category File.■ CUST: Number of customers (separate completed transactions) who bought items

in this category.■ ITEMS: Quantity of this category sold.■ NET SALES: Total dollar amount of items sold in this category. This amount is

the total minus any discounts.■ %OF SALES: Percent of total sales the category represents. To find this number,

use the following formula.Total Dept. Net Sales ÷ Total sales of this category

■ TOTAL: The total of each category in the report except number of customers.

CATEGORY REPORTCAT# DESCRIPTION CUST ITEMS NET SALES %SALES----------------------------------------0001 FOOD 4 3.00 18.30 7.44%0010 SODA 5 6.00 9.88 4.02%0011 TOBACCO 8 12.00 64.84 26.37%0012 PLU NOT FOUN 1 1.00 1.25 0.51%0013 FUEL 4 4.00 151.22 61.50%0014 BTL.DEPOSIT 1 7.00 0.70 0.28%0015 BTL.RETURN 1 -2.00 -0.30 -0.12%----------------------------------------TOTAL 31.00 245.89 100.00%

9-22


Tax Report

9 The Tax Flash Report calculates the taxes on sales that occur from the beginning of the current period up to the time the flash report prints.

Report Details

■ NAME: Name of the tax as assigned in the Tax Rate File. Each of the following report items repeat for each tax defined in the Tax Rate File.

■ TAX-RATE: Value entered in the ‘Percent’ parameter in the Tax Rate File for the tax name.

■ ACT-RATE: Actual tax rate percentage collected against the total taxable sales for this tax name. The following equation is used to calculate the actual rate:Actual Rate = (Taxes ÷ Taxable Sales) × 100

■ TAXABLE-SALES: Sum of all item prices that were taxed by this tax name.■ TAXES: Sum of all taxes collected for this tax name.■ NON-TAX SALES: Sum of all item prices not taxed by this tax name.■ REFUND TAXES: The total dollar amount of taxes deducted due to refunds.■ SALES TAXES: The total dollar amount of taxes for all sales.■ TOTAL SALES TAX: Net dollar amount of taxes collected. This number is the

total sales tax amount minus the total refunded tax amount.

TAX REPORTNAME TAX-RATE ACT-RATE TAXABLE-SALES TAXES NON-TAX SALES----------------------------------------STATE 7.000% 7.000% 17.76 1.24 217.00----------------------------------------REFUND TAXES -0.00SALES TAXES 1.29----------------------------------------TOTAL SALES TAX 1.24


9-23Flash R

eports

Hourly Report

9 The Hourly Flash Report calculates hourly sales that occur from the beginning of the current period up to the time the flash report prints for each register.

In a multiterminal system, the report includes all registers together. The report can also be set up in the Report Configuration function to print separate totals for each register.

If DCRs are enabled, the reports may be set up to calculate hourly sales for the DCRs using the Report Configuration function.

Report Details

■ REGISTER #: Number of the register that hours are reported. If there are two or more registers, the following items repeat with hourly totals for each register at the end of the report.

■ HOUR: The hour the sales are reported. Only hours in which sales are made print. Sales are divided into the following categories:– MER ONLY: A complete transaction not including fuel. The total does not

reflect any Car Wash promotions.– MER+FUEL: A complete transaction including both merchandise and fuel.– FUEL ONLY: A complete transaction that does not include merchandise.

Note: If a prepay Fuel Only purchase has an underrun and the customer receives the money back, there is no discrepancy. If a prepay Fuel Only purchase has an underrun and the customer purchases merchandise with the refund, the sale is divided into Fuel Only and Mer+Fuel sales. The Fuel Only total is correct for the amount dispensed. The Mer+Fuel total is the total minus the refund. The totals do not include dispenser card reader sales.

HOURLY REPORTHOUR ITEMS CUST NET SALES----------------------------------------

REGISTER # 111:00 27.00 MER ONLY 15 94.67 MER+FUEL 0 0.00 FUEL ONLY 4 151.2212:00 32.00 MER ONLY 10 63.49 MER+FUEL 3 35.61 FUEL ONLY 8 199.01---------------------------------------- MER ONLY 25 158.16 MER+FUEL 3 35.61 FUEL ONLY 12 350.23TOTAL 59.00 40 544.00

9-24


The remaining items (Items, Cust, and Net Sales for each sales categories) repeat for each hour the register is open during the period.

■ ITEMS: Total number of items sold for the hour. – The number has two decimal places to include items sold by weight.– A fuel sale is counted as one item.– If a prepay fuel sale has an underrun or is refunded due to a reserve stop, the

resulting refund is counted as the same fuel sale and does not increase the total number of fuel sales.

– Bottle deposits count as items.– Bottle returns are treated as refunds.

■ CUST: Number of customers (completed transactions) in each sales category for the hour.

■ NET SALES: Total dollar amount sold in each sales category for the hour.■ TOTAL: Total number of items, total number of customers, and total dollar

amount sold for all hours for the register.


9-25Flash R

eports

SL/Price Level Report

9 The SL/Price Level Flash Report lists gross fuel sales by service level (SL) and price level that occur from the beginning of the current period up to the time the flash report prints.

Service levels are defined in Fuel Manager > Fuel Product Prices. The gross volume and dollar amount for each service level used during the period is calculated as a subtotal.

Report Details

■ VOLUME: Volume of fuel pumped at the service level and price level. Repeats for each SL/price level combination.

■ AMOUNT: Dollar amount of fuel pumped at the service level and price level. Repeats for each SL/price level combination.

■ TOTAL: Total volume and dollar amount of fuel sold during the period.

SL/PRICE LEVEL RPT VOLUME AMOUNT----------------------------------------SELF CASH 65.577 105.00 CRED 23.685 50.24 ------ ------- 89.262 155.24----------------------------------------TOTAL 89.262 155.24

9-26


PR/Price Level Report

9 The PR/Price Level Flash Report lists gross fuel sales by fuel product (PR) and price level that occur from the beginning of the current period up to the time the flash report prints.

Fuel products are defined in Fuel Manager > Product Configuration. Only the products actually sold print. The gross volume and dollar amount for each product sold during the period is calculated as a subtotal.

Report Details

■ VOLUME: Volume of fuel product pumped and the price level at which it was sold. Repeats for each PR/price level combination.

■ AMOUNT: Dollar amount of fuel pumped at the product and price level. Repeats for each PR/price level combination.


PR/PRICE LEVEL RPT VOLUME AMOUNT----------------------------------------REG CASH 49.505 55.00 ------ ------- 49.505 55.00UNLD CRED 23.685 50.24 ------ ------- 23.685 50.24PREM CASH 16.072 50.00 ------ ------- 16.072 50.00----------------------------------------TOTAL 89.262 155.24


9-27Flash R

eports

Tier/PR Report

9 The Tier/PR Flash Report lists gross fuel sales by price tier and fuel product (PR) that occur from the beginning of the current period up to the time the flash report prints.

Report Details

■ TIER#: Price tier (1 or 2) at which fuel is sold. Price tiers are set in the Fuel Product Prices and Fuel Parameter functions in Fuel Manager mode. The gross volume and dollar amount for each price tier sold during the period calculates as a subtotal. Only the tiers actually used print.

■ Product: Fuel product sold at the price level. Fuel products are defined in the Product Configuration function in Fuel Manager mode.

■ VOLUME: Volume of fuel pumped for the price tier and product combination.■ AMOUNT: Dollar amount of fuel pumped for the price tier and product

combination.■ TOTAL: Total volume and dollar amount of fuel sold during the period.

TIER/PR REPORT VOLUME AMOUNT----------------------------------------TIER#1 REG 49.505 55.00 UNLD 23.685 50.24 PREM 16.072 50.00 ------ ------- 89.262 155.24----------------------------------------TOTAL 89.262 155.24

9-28


Tank Report

9 The Tank Flash Report lists all fuel sales by fuel tank that occur from the beginning of the current period up to the time the flash report prints.

Report Details

■ Tank Name: Each tank that sold fuel lists.■ VOLUME: Volume of fuel pumped from the tank.■ AMOUNT: Dollar amount of fuel pumped from the tank.

Note: Blending Sites: When some of the contents of a tank is used in a blended product, the price of the blended product is used to calculate the dollar amount for the tank volume used in the blended product.


TANK REPORT VOLUME AMOUNT---------------------------------------- tank01 89.262 155.24----------------------------------------TOTAL 89.262 155.24


9-29Flash R

eports

Conversion Report

9 The Conversion Flash Report lists the number and total dollar amount of cash/credit price conversions that occur from the beginning of the current period up to the time the flash report prints. A conversion usually occurs when a customer dispenses fuel at the price of one MOP (for example, cash) but pays for it with another MOP (for example, credit). Conversions can occur if both of the following items are true:

■ The “Ignore MOP Conflict” parameter in the Fuel Parameters function in Fuel Manager mode is set to ‘N’.

■ The system is set up to convert prices with one of the following actions:– Press a [CONVRT] key.– Select an item such as CONVERT PRICE LEVEL from the [OTHER FUEL]

functions menu.

Report Details

■ NBR: Number of times the conversion function is used.■ DIFFERENCE: The total of all additions and subtractions to fuel prices when the

conversion function is used. In general, this number is negative if most sales are converted to a lower fuel price, and it is positive if most sales are converted to a higher fuel price.

CONVERSION REPORT NBR DIFFERENCE---------------------------------------- 1 0.24

9-30


Autocollect Report

9 The Autocollect Flash Report lists gross fuel sales by method of payment that were made, but not paid into the register. Fuel sites that have an employee outside to collect sales directly from the customer at the pump use this method.

If the necessary parameters are set, your site may have the Autocollect Inside feature. Autocollect transactions which are recalled inside on a Ruby terminal do not show up in the Autocollect Report. They appear in the fuel totals and in the credit and cash section

To log autocollects, the “Autocollect” parameter in the Pump Configuration function in Fuel Manager must be set to “Y” for each pump at which payment will be directly received.

Report Details

■ Method of Payment: Gross volume and dollar amount for each method of payment autocollected.

■ VOLUME: Gross volume dispensed and autocollected for each method of payment.

■ AMOUNT: Gross dollar amount collected for each method of payment.■ TOTAL: Total gross volume and dollar amount of fuel sold through autocollect

methods.

AUTOCOLLECT REPORT VOLUME AMOUNT----------------------------------------AUTOCOLLECT CASH 49.505 55.00 CRED 23.685 50.24----------------------------------------TOTAL 73.190 105.24


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eports

FP/Hose Report

9 The FP/Hose Flash Report lists gross fuel sales by fueling point (FP) that occur from the beginning of the current period up to the time the flash report prints.

Report Details

■ FUELING POINT #: Gross fuel and dollar amount dispensed by each product at the fueling point used. A subtotal of the sum of all products sold from the fueling point is calculated for each fueling point number.

■ VOLUME: Gross volume dispensed for each product at the fueling point.■ AMOUNT: Gross dollar amount collected for each product at the fueling point.■ TOTAL: Gross volume and dollar amount of fuel sold.■ PRODUCT TOTALS: Gross fuel and dollar amount dispensed by each product.

The total gross volume and dollar amount is calculated.

FP/HOSE REPORT VOLUME AMOUNT----------------------------------------FUELING POINT #01

REG 45.005 50.00 ------ -------TOTAL 45.005 50.00

FUELING POINT #02

REG 4.500 5.00 UNLD 23.685 50.24 ------ -------TOTAL 28.185 55.24

FUELING POINT #03

PREM 16.072 50.00 ------ -------TOTAL 16.072 50.00

----------------------------------------TOTAL 89.262 155.24

PRODUCT TOTALS---------------------------------------- REG 49.505 55.00 UNLD 23.685 50.24 PREM 16.072 50.00----------------------------------------TOTAL 89.262 155.24

9-32


FP/Hose Running Report

9 The FP/Hose Running Flash Report lists gross fuel sales by fueling point (FP) that occur from the time the fueling point is started (reset to zero) up to the time the flash report prints.

Report Details

■ FUELING POINT #: Gross fuel and dollar amount dispensed by each product at the fueling point used. A subtotal of the sum of all products sold from the fueling point is calculated for each fueling point number.

■ VOLUME: Gross volume dispensed for each product at the fueling point.■ AMOUNT: Gross dollar amount collected for each product at the fueling point.■ PRODUCT TOTALS: Total gross fuel and dollar amount dispensed by each

product. The total gross volume and dollar amount is calculated.

FP/HOSE RUNNING RPT VOLUME AMOUNT----------------------------------------FUELING POINT #01

REG 540.005 600.00 ------ -------TOTAL 540.005 600.00

FUELING POINT #02

REG 4.500 5.00 UNLD 71.005 150.72 ------ -------TOTAL 75.555 155.72

FUELING POINT #03

PREM 32.144 100.00 ------ -------TOTAL 32.144 100.00

PRODUCT TOTALS---------------------------------------- REG 544.555 605.00 UNLD 71.005 150.72 PREM 32.144 100.00----------------------------------------TOTAL 647.754 855.72


9-33Flash R

eports

Dispenser Report

9 The Dispenser Flash Report lists fuel sales by fueling point (FP) that occur from the time the dispenser is started (reset to zero) up to the time the flash report prints. This information is received directly from the totals kept by the dispenser.

Report Details

■ FUELING POINT #: Total fuel and dollar amount dispensed by each product at the fueling point used. A subtotal of the sum of all products sold from the fueling point is calculated for each fueling point number.

■ VOLUME: Total volume dispensed for each product at the fueling point.■ AMOUNT: Total dollar amount collected for each product at the fueling point.■ PRODUCT TOTALS: Total volume and dollar amount dispensed of each fuel

product for all fueling points.

DISPENSER REPORT VOLUME AMOUNT----------------------------------------FUELING POINT #01

UNLD 8128.028 9750.85 MID1 1109.524 2303.64 PREM 2421.585 9937.90 ---------- ----------TOTAL 11659.137 21992.39

FUELING POINT #02

UNLD 2477.711 3150.93 MID1 832.772 1755.23 PREM 2088.337 7149.13 ---------- ----------TOTAL 5398.820 12055.29

PRODUCT TOTALS---------------------------------------- UNLD 10605.739 12901.78 MID1 1942.296 4058.87 PREM 4509.922 17087.03----------------------------------------TOTAL 17057.957 34047.68

9-34


Safe Drop Report

9 The Safe Drop Flash Report prints after each period report and lists safe drops that occur from the time the period started up to the time the flash report prints. The information is given two ways:

■ In the order the safe drops occur■ In order by method of payment

If the period report prints at any time other than when the period is closed, the Safe Drop flash report states “No Totals Available.” If no safe drops have been made, “NO SAFE DROPS” prints.

Report Details

Safe Drops in Order

This section of the report lists all safe drops in the order they are done.■ DATE: Date the safe drop is made.■ TIME: Time the safe drop is made.■ REF#: Reference number assigned to the safe drop by the cashier, if any.

Note: A reference number of “000000” denotes a zero safe drop.■ C#: Number of the cashier who makes the safe drop.■ R#: Number of the register the safe drop is made.■ AMOUNT: Amount of the safe drop.■ MOP: Method of payment dropped.

SAFE DROP DETAILDATE TIME REF# C# R# AMOUNT MOP----------------------------------------05/18 10:17 000126 1 1 100.00 CREDIT05/18 10:35 000127 1 1 100.00 CASH05/18 11:49 000128 1 1 50.00 CASH05/18 11:57 000000 1 1 0.00 CASH----------------------------------------MOP NO. AMOUNTCASH 2 150.00CREDIT 1 100.00----------------------------------------TOTAL 3 250.00----------------------------------------#SAFE DROP CANCELS 1

Safe Drops in Order

Safe Drops by MOP

Number of Safe Drop Cancels


9-35Flash R

eports

Safe Drops by MOP

This section of the report lists all safe drops by the method of payment dropped. They are listed in the order that the methods of payment are defined in the MOP File in Manager mode.

■ MOP: Method of payment dropped. Only the methods of payment actually dropped are listed.

■ NO.: Number of drops for each method of payment.■ AMOUNT: Total amount dropped for each method of payment.■ TOTAL: Total number of safe drops and total dollar amount dropped.■ #SAFE DROP CANCELS: Number of times a Safe Drop operation has been

cancelled.

Note: an MOP is entered for the Safe Drop, [EXIT] does not produce a Safe Drop Cancel. Instead a Safe Drop with a reference number of zero occurs. If a number is entered but [EXIT] is pressed instead of an MOP, the Safe Drop is cancelled.

9-36


Blend Product Report

9 The Blend Product Flash Report lists blended fuel sales that occur from the time the dispenser or dispenser controller started to the time the flash report is run. The report divides the fuel sales into sales of pure fuel products and sales of blended products.

The information is received directly from the dispenser. Totals are only reset if the dispenser or dispenser controller is reset.

No information prints if blended fuel is not used. Blended fuel is defined in the Product Configuration function in Fuel Manager mode.

BLEND PRODUCT RPT PURE PRODUCT PROD VOLUME----------------------------------------FUELING POINT #01

Prod4 1027.700 Prod5 1965.910----------------------------------------TOTAL 2993.610

FUELING POINT #02

Prod4 331.900 Prod5 568.770----------------------------------------TOTAL 900.670

FUELING POINT #03

Prod4 1794.590 Prod5 1145.700----------------------------------------TOTAL 2940.290

FUELING POINT #04

Prod4 1798.770 Prod5 1291.450----------------------------------------TOTAL 3090.220

FUELING POINT #05

Prod4 2217.160 Prod5 728.080----------------------------------------TOTAL 2945.240

FUELING POINT #06

Prod4 1883.410 Prod5 671.010----------------------------------------TOTAL 2554.420

ALL FUELING POINTS

Prod4 9053.530 Prod5 6370.920----------------------------------------TOTAL 15424.450

PURE PRODUCT


9-37Flash R

eports

Report Details

PURE PRODUCT

This section of the report lists sales of the pure products used to make the blended products.

■ FUELING POINT #: Product, total volume for the product, and subtotal for all products of the fueling point, repeated for each fueling point fuel is sold and for all fueling points together.

■ PROD: Each pure product used to create a blended product.■ VOLUME: Volume of the pure product dispensed from the fueling point.■ TOTAL: Subtotal for the total pure product dispensed for each fueling point and

total of all pure product sales.

BLEND PRODUCT

This section of the report lists the blended products as they are defined in the Product Configuration function in Fuel Manager mode.

■ PROD: Blended product created by blending two pure products.■ PROD1: The tank name of the first pure product used to make the blended

product.■ %PROD1: The percent of the first pure product (PROD1) used to make the

blended product.■ PROD2: The tank name of the second pure product used to make the blended

product.■ %PROD2: The percent of the second pure product (PROD2) used to make the

blended product.

BLEND PRODUCTPROD PROD1 %PROD1 PROD2 %PROD2----------------------------------------Prod6 tank04 50 tank05 50Prod7 tank04 40 tank05 60Prod8 tank04 30 tank05 70Prod9 tank04 20 tank05 80----------------------------------------

BLEND PRODUCT

9-38


Tank Monitor Report

9 The Tank Monitor Flash report lists information gathered from a tank level sensor. This report is available only if a tank level sensor is installed in the tanks and if the site uses the optional Ruby software.

TANK MONITOR REPORT INVENTORYVeeder-Root TLSTANK# 1DATE: 07/31 08:10TANK NAME: tank01LEVEL: 39.20 INCHESVOLUME: 7123 GALLONSTEMP: 72.5 DEG FULLAGE: 1377 GALLONSWATER: 0.8 INCHESTANK# 1 End report.TANK# 2DATE: 07/31 08:10TANK NAME: tank02LEVEL: 37.95 INCHESVOLUME: 5914 GALLONSTEMP: 72.6 DEG FULLAGE: 2586 GALLONSWATER: 0.8 INCHESTANK# 2 End report.---------- INVENTORY ----------

INVENTORY

LEAKVeeder-Root TLSTANK# 1Leak Test Started: 06/08 14:34Temp Change: -2.0 Start Vol: 5710 Hr1 Hr2 Hr3 Hr4 Hr5 Hr6 Hr7 Hr8 -5 -2 -1TANK# 2Leak Test Started: 06/08 14:34Temp Change: -2.0 Start Vol: 4908 Hr1 Hr2 Hr3 Hr4 Hr5 Hr6 Hr7 Hr8 -6 -5 -5---------- LEAK ----------

LEAK

ALARM HISTORYVeeder-Root TLSHIGH WATER: 07/24 08:07HIGH WATER: 07/21 06:42HIGH WATER: 07/16 09:12LOW LIMIT: 07/24 08:08LOW LIMIT: 07/16 07:25LOW LIMIT: 07/01 11:34TANK# 1 End report.HIGH WATER: 07/24 08:07HIGH WATER: 07/16 09:12HIGH WATER: 07/16 09:11LOW LIMIT: 07/29 14:34LOW LIMIT: 07/29 14:30LOW LIMIT: 07/24 08:08TANK# 2 End report.---------- ALARM HISTORY ----------

ALARM HISTORY


9-39Flash R

eports

DELIVERYVeeder-Root TLS -- Begin --- --- End ----Tank Del Volume Temp Volume Temp 07/29 14:35 07/29 14:37 1 1 5945 73.1 7224 73.4 07/29 14:30 07/29 14:32 1 2 2957 72.9 5983 73.0 07/24 09:32 07/24 09:34 1 3 5917 73.2 5988 73.3 07/24 08:18 07/24 08:20 1 4 5035 73.2 5917 73.3 07/24 08:09 07/24 08:11 1 5 5878 73.7 6003 73.7 07/24 08:07 07/24 08:09 1 6 4953 73.9 6741 74.1 07/21 12:41 07/21 12:44 1 7 4931 70.6 7195 70.7 07/16 11:48 07/21 06:42 1 8 5871 71.8 6863 71.1 07/16 07:25 07/16 07:28 1 9 1803 73.6 6406 73.8 07/08 05:39 07/08 05:42 1 10 6193 71.8 6512 72.0TANK#1 End report.

DELIVERY

07/29 14:34 07/29 14:37 2 1 1730 73.3 6173 73.6 07/29 14:30 07/29 14:32 2 2 1493 73.1 4920 73.2 07/29 11:26 07/29 11:29 2 3 5075 73.3 5140 73.1 07/29 08:17 07/29 8:19 2 4 4375 72.3 5044 72.3 07/28 11:53 07/28 11:55 2 5 4867 73.3 4898 73.3 07/24 08:18 07/24 08:20 2 6 2756 73.4 4885 73.5 07/24 08:08 07/24 08:11 2 7 580 73.9 4888 73.9 07/24 05:31 07/24 05:33 2 8 5886 72.4 6001 71.2 07/21 12:41 07/21 12:44 2 9 4321 70.5 6865 70.6 07/16 11:48 07/21 06:42 2 10 5040 71.9 6547 71.1TANK#2 End report.---------- DELIVERY ----------

ALARM STATUSVeeder-Root TLSEXTERNAL INPUT STATUS: OFF HIGH OVER LOW LEAK WATER FILL LIMIT THEFTTANK# 1 OFF OFF OFF OFF OFFTANK# 2 OFF OFF OFF OFF OFF---------- ALARM STATUS ----------

ALARM STATUS

AUTO-TRANS FLAGVeeder-Root TLSEXTERNAL INPUT FLAGS CLOSED: OFF OPEN: OFF HIGH OVER LOW LEAK WATER FILL LIMIT THEFTTANK# 1 OFF OFF OFF OFF OFF DELIV START: OFF END: OFFTANK# 2 OFF OFF OFF OFF OFF DELIV START: OFF END: OFF---------- AUTO-TRANS FLAG ----------

AUTO-TRANS FLAG

9-40


Report Details

INVENTORY

■ TANK#: Tank number. Tank reports print in tank number order.■ DATE: Date and time the report runs.■ TANK NAME: Name of tank as assigned in the Tank Names function in Fuel

Manager mode.■ LEVEL: Fuel level in inches.■ VOLUME: Fuel volume in gallons.■ TEMP: Temperature in degrees Fahrenheit.■ ULLAGE: Unused tank capacity in gallons.■ WATER: Water level.

LEAK

■ TANK#: Tank number on which the test is run.■ Started: Date and time the test is run.■ Hr1 - Hr8: Number of hours of leak data.■ “Leak Test is OFF/No leak data to report.”: This phrase appears instead of the

data if the leak test is not running.■ “Leak Test is ON/No leak data to report.”: This phrase appears instead of the

data if the leak test has not been running for the minimum time set for collecting data.

ALARM HISTORY

■ Prints in tank number order.■ HIGH WATER: Date and time of the last three high water alarms.■ LOW LIMIT: Date and time of the last three low limit alarms.

DELIVERY

■ Tank: Prints in tank number order.■ Del: Delivery report number. The report may contain 0 - 10 deliveries.■ Begin: Volume in gallons and temperature in degrees Fahrenheit at the beginning

of delivery.■ End: Volume in gallons and temperature in degrees Fahrenheit at the end of

delivery.


9-41Flash R

eports

ALARM STATUS

■ TANK#: Printed in tank number order.■ Alarm Status: The status (“OFF” or “ON”) of the following alarms:

– Leak– High Water– Overfill– Low Limit– Theft

AUTO-TRANS FLAG

■ TANK#: Printed in tank number order.■ Auto-transmit Flag Status: The status (“OFF’ or “ON”) of the following flags:

– Leak Alarm– High Water Alarm– Overfill Alarm– Low Limit Alarm– Theft Alarm– Delivery Start– Delivery End

9-42


Tank Reconciliation Report

9 The Tank Reconciliation Report shows the inventory in gallons of fuel in each tank and compares the beginning inventory to the ending inventory. Reconcile the inventory at the end of each day to aid in tracking starting inventory from the previous day, deliveries, and dispensed fuel.

Report Details

■ Tank: All tanks list in tank number order.■ Date: Date the inventory is taken, beginning and ending.■ Time: Time the inventory is taken, beginning and ending.■ Volume: Volume of fuel:

– Measured in each tank when the inventory is taken.– Delivered to each tank.– Dispensed from each tank.

■ Total:– Starting Inventory: The total amount of fuel contained in the tanks when the

beginning inventory is taken.– Deliveries: The total amount of fuel delivered and placed in the tanks is added

to the inventory.– Dispensed: The total amount of dispensed fuel is subtracted from the

inventory.– Due: The total amount of fuel dispensed without payment.

TANK RECONCILIATION Tank Date Time Volume TotalInventory 1 06/11 12:24 5693Inventory 2 06/11 12:24 4606 Starting Inventory 10299Del # 1 2 06/11 03:15 1000Del # 1 3 06/11 03:22 1000 + Deliveries 2000Tank 1 Fuel Dispensed 10Tank 1 Fuel Due 5Tank 2 Fuel Dispensed 20 - Dispensed 35Inventory 1 06/11 12:28 6683Inventory 2 06/11 12:28 5583 - Ending Inventory 12266 --------- Discrepancy 3


9-43Flash R

eports

– Ending Inventory: The total amount of fuel contained in the tanks when the ending inventory is taken.

– Discrepancy: The amount of fuel unaccounted for by the inventory. (Discrepancy = Starting Inventory + Deliveries - Dispensed - Ending Inventory)

9-44


Car Wash Report

9 Note: Car wash is an optional feature that may require a Ruby Card. This report prints only with the car wash option.

The Car Wash Report summarizes car wash sale activity and totals.

Report Details

■ COIN: The total dollar amount collected at the coin box outside the car wash.■ TOKEN: The total dollar value of tokens collected at the coin box outside the car

wash.■ WASHES USED: The total amount of car washes.

CAR WASH REPORT DESCRIPTION AMOUNT---------------------------------------- COIN 1.00 TOKEN 2.00 USED 3----------------------------------------


9-45Flash R

eports

DCR Statistical Report

9 The DCR Statistical Report prints a summary of fuel sales at the dispenser card readers (DCRs). The report summarizes fuel sales minus cancelled transactions and under-dispensed sales for each DCR configured and totals all DCR fuel sale activity.

Report Details

■ #CUST: The number of customers at a DCR.■ VOLUME: The amount of fuel dispensed at a DCR.■ AMOUNT: The sale amount of fuel dispensed at a DCR.■ %FP: The total percent of DCR activity at a specific fueling point.■ %DCR: The percent of all dispenser card reader sales dispensed at a specific

DCR.■ %FUEL: The percent of all fuel sales dispensed at a specific DCR.

DCR STATISTICAL RPT#CUST VOLUME AMOUNT %FP %DCR %FUEL----------------------------------------DCR #01 1 8.921 10.00 69.7 51.1 38.6

DCR #02 1 8.526 9.56 82.7 48.9 36.9----------------------------------------ALL DCRS 2 17.447 19.56 75.5

9-46


Cash Acceptor Report

9 The Cash Acceptor Report prints a summary of sales at the cash acceptors. The report summarizes the sales for each cash acceptor configured and totals all cash acceptor sales activity.

Report Details

■ CASH ACCEPTOR: The number of the cash acceptor.■ #CUST: The number of customers at a cash acceptor.■ DOLLARS ACCEPTED: The total amount of money accepted.■ DOLLARS SOLD: The total value of sales.■ BILL COUNT: The number of bills accepted. An ‘*’ in the Bill Count column

indicates the cash acceptor was opened since the last Close Daily.

CASH ACCEPTOR RPTCASH # OF DOLLARS DOLLARS BILLACCEPTOR CUST ACCEPTED SOLD COUNT---------------------------------------- 01 10 93.00 93.00 * 16----------------------------------------TOTAL 10 93.00 93.00 16


9-47Flash R

eports

Money Order Report

9 Note: Selling and printing money orders with third-party equipment is an optional feature that requires a Ruby Card Bravo. This section does not apply if a Ruby Card Bravo is not installed.

The Money Order Report prints a summary of the data stored in the money order log. The report summarizes money order sales and payments to vendors made by money order checks. A “V” appears just to the left of the payee name or number to indicate that the entry is a vendor payment initiated by the Pay Out function. The number “2” in the sample indicates that the payee is “vendor #2,” which corresponds to the vendor name programmed into the third-party equipment.

If information has been overwritten or data has been corrupted in the money order terminal, “No or Incomplete Money Order Info!” prints on the Money Order Report. Overwriting data in the terminal is rare but could occur if several hundred money orders were written during a single day.

If no money orders were printed during the period, “No Money Orders Printed!” appears on the report.

Note: The money order terminal has its own close day settings. To ensure that the totals on the Close Daily coordinate with the totals on the money order terminal, always run the Close Daily on the Ruby terminal during the two-hour window set on the terminal. If a Close Daily is run on the Ruby terminal outside the two-hour window, the Money Order Report totals will not be correct. See the third-party money order terminal manual for information on setting the time for the close day.

9-48


Report Details

■ DATE: The date the money order is printed.■ TIME: The time the money order is printed.■ REG#: The number of the register.■ EMP#: The cashier’s employee number.■ AMOUNT: The total amount of the money order check.■ SERIAL#: The serial number printed on the money order check.■ PAYEE: The name of the person or vendor to whom the check is payable.■ ECR MO TOTALS: The amount of money orders sold and vendor payments

made according to the Ruby terminal.– MO SALES - PRINTED: Money orders sold and printed according to the

Ruby terminal.– MO SALES - OFFLINE: Money orders sold but not printed according to the

Ruby terminal.– TOTAL MO SALES: The total money order sales according to the Ruby

terminal.– VEND P/O - PRINTED: Vendor payouts made and printed according to the

Ruby terminal.

MONEY ORDER REPORTDATE TIME REG# EMP# AMOUNT SERIAL# PAYEE ----------------------------------------03/25/05 10:14:24 01 010 93.00 1234567 JOSEPH NDIRITU03/25/05 10:25:14 01 010 25.00 9874566 LORI VALENTINE03/25/05 10:35:24 01 010 50.00 9874567 DALE ABRAMS03/25/05 10:44:34 01 010 50.00 0123458 V 2----------------------------------------ECR MO TOTALS COUNT AMOUNT MO SALES - PRINTED 3 168.00 MO SALES - OFFLINE 0 0.00 -------- TOTAL MO SALES 3 168.00

VEND P/O - PRINTED 0 50.00 VEND P/O - OFFLINE 0 0.00 -------- TOTAL VEND P/O 0 50.00

TOTAL PRINTED 3 218.00 TOTAL OFFLINE 0 0.00

DEVICE MO TOTALS COUNT AMOUNT MO SALES - PRINTED 0 0.00 VEND P/O - PRINTED 0 0.00 -------- TOTAL MO SALES 0 0.00

Sample Money Order Report


9-49Flash R

eports

– VEND P/O - OFFLINE: Vendor payouts that were made but not printed according to the Ruby terminal.

– TOTAL VEND P/O: The total vendor payouts according to the Ruby terminal.

– TOTAL PRINTED: The total amount of printed money orders and vendor payouts sold by the Ruby terminal.

– TOTAL OFFLINE: The total amount of money orders and vendor payouts sold by the Ruby terminal but not printed.

■ DEVICE MO TOTALS: The amount of money orders sold and vendor payouts stored on the money order terminal.– MO SALES - PRINTED: The amount of money orders sold and stored on the

money order terminal.– VEND P/O PRINTED: The amount of vendor payouts stored on the money

order terminal.– TOTAL MO SALES: The amount of money orders sold and vendor payouts

stored on the money order terminal.– COUNT: The number of money orders sold and vendor payouts made.– AMOUNT: The dollar amount of money orders and vendor payouts.

9-50


POP Discount Report

9 The POP Discount Report shows discounts applied by fuel grade. Within each grade, the report is further broken out according to how the discount is applied, either as a pre-dispensed discount or a post-dispensed discount.

When fuel is dispensed at the discounted rate, the amount of the discount is not included in the sales information. Therefore, it is calculated based on the amount of the discount and the volume dispensed. This discount amount is not reported as a discount to that department. Nor, is it reflected in either the Discount or Fuel Discount memo item totals. It is reflected only in the POP Discount Report as a pre-dispensed (“PRE-DISP”) discount.

When fuel is dispensed at the street price and discounted at the register, the discount amount is part of the sales transaction and is reported as a discount to that fuel department. The discount amount is also included in the memo item entry for “Discounts” but is not included in Fuel Discount memo item totals. This discount amount is reflected in the POP Discount Report as a Post-dispensed (“POST-DISP”) discount.

Note: Totals are not reported by POP Discount Level, POP Definition, or POP Discount Configuration.

POP DISCOUNT RPT03/25/05 10:14:24 000000

** PRE-DISP = fuel dispensed at discount price; amount reported reflects discount from street price.

** POST-DISP = fuel dispensed at discount applied at Ruby when payment is tendered.

PROD DISC TYPE VOLUME DISC AMT----------------------------------------UNLD PRE-DISP 19873.230 1100.23 POST-DISP 3875.000 326.10

TOTAL UNLD 23748.280 1426.33

MID1 PRE-DISP 8267.600 589.60 POST-DISP 1271.118 113.82

TOTAL MID1 9538.718 703.42

PREM PRE-DISP 2117.428 207.15 POST-DISP 542.917 63.13

TOTAL PREM 2660.345 270.28


9-51Flash R

eports

Report Details

■ PROD: The fuel grade.■ DISC TYPE: Indicates the discounts applied on pre-dispensed fuel and post-

dispensed fuel.■ VOLUME: Volume of fuel pumped from the tank.■ DISC AMT: Dollar amount discounted on the volume dispensed.

9-52


POP Discount Definition Report

The POP Discount Definition Report saves the discounted portion of the fuel sales where POP is applied. The report prints both pre-dispensed and post-dispensed transactions.

9 Note: Totals are not reported by POP Discount Level, POP Definition, or POP Discount Configuration.

Report Details

■ PROD: The fuel grade.■ DISC TYPE: Indicates the discounts applied on pre-dispensed fuel and post-

dispensed fuel.■ VOLUME: Volume of fuel pumped from the tank.■ DISC AMT: Dollar amount discounted on the volume dispensed.

POP DISCOUNT DEF RPT

*** This report represents the discounted portion of the fuel sales where POP was applied. Each entry includes both pre-dispensed and post-dispensed amounts.

DISCOUNT DEFINITION ASSOCIATED PROGRAM NAME(S) GRADE #CUST VOLUME DISC AMT--------------------------------------

DEF 1 MOP UNLD 2 3.406 0.02 MID1 2 4.601 0.04 PREM 1 3.375 0.03 ___ ______ _____

TOTALS 5 11.382 0.09

DEF 2 MC UNLD 3 5.021 0.02 MID1 1 2.548 0.03 PREM 5 8.268 0.01 ___ ______ _____

TOTALS 9 15.837 0.06

DEF 5 CAR WASH UNLD 2 3.604 0.02 MID1 1 2.056 0.03 PREM 4 4.051 0.01 ___ ______ _____

TOTALS 7 9.711 0.06

----------------------------------------TOTAL - ALL DISCOUNT DEFINITIONS 21 36.930 0.21

Sample POP Discount Definition Report


9-53Flash R

eports

FP/Hose Test Report

9 The FP/Hose Test Flash Report lists simulated fuel sales by fueling point (FP) that occur from the time the fueling point is started (reset to zero) up to the time the flash report prints.

Report Details

■ FUELING POINT #: Gross count, volume, and dollar amount dispensed by each product at the fueling point used. A subtotal of the sum of all products sold from the fueling point is calculated for each fueling point number.

■ COUNT: The number of tests for each product at the fueling point.■ VOLUME: Gross volume dispensed for each product at the fueling point.■ AMOUNT: Gross dollar amount collected for each product at the fueling point.■ PRODUCT TOTALS: Total gross count, volume, and dollar amount dispensed

by each product. The total gross count, volume, and dollar amount is calculated.

FP/HOSE TEST REPORT COUNT VOLUME AMOUNT----------------------------------------FUELING POINT #01 REG 1 5.000 9.35 ---- ------ ------TOTAL 1 5.000 9.35

FUELING POINT #02

REG 1 5.000 9.35 UNLD 5 25.256 71.75 ---- ------ ------TOTAL 6 30.256 81.10

FUELING POINT #03

REG 1 15.000 28.00 UNLD 3 31.258 89.71 ---- ------ ------TOTAL 4 46.258 117.76

----------------------------------------TOTAL 11 81.514 208.21

PRODUCT TOTALS---------------------------------------- REG 3 25.000 46.75 UNLD 8 56.514 161.46----------------------------------------TOTAL 11 81.514 208.21

9-54


Proprietary Report

9 Note: Proprietary card acceptance is an optional feature that may require a Ruby Card. This report prints only if the system has the proprietary card option.

Note: This report may also be used with the full-serve attendant tracking option.

The Proprietary Flash Report summarizes sales and refunds made on proprietary cards and includes sales organized by product code.

Report Details

■ NAME: Name of the proprietary card used.■ CNT: The total number of sales and refunds for each proprietary card type.■ SALES: The total sale amount for each proprietary card type.■ REFUNDS: The total refund amount for each proprietary card type.■ PROD DESC: The product code of the item sold.■ VOLUME CNT: The total number of times each product code type is used.■ SALES: The total sale amount for each product code type.

PROPRIETARY REPORTNAME CNT SALES CNT REFUNDS----------------------------------------1. MANNATEC 2 9.72 1 2.50 --------------------TOTAL 2 9.72 1 2.50

PROD DESC VOLUME CNT SALES---------------------------------------- 07 MISC MDSE 3 6.84 20 TAX 2 0.38 -------------------- $ 7.22


9-55Flash R

eports

Loyalty Report

9 The Loyalty Flash Report is available only when loyalty is enabled.

Report Details

■ TOTAL CUSTOMERS: The total number of customers at the site during the period.

■ TOTAL LOYALTY CUSTOMERS: The number of customers using the loyalty program during the period.

■ SALES (Before Ticket Disc): The dollar amount of sales for the site during the period, before subtracting any ticket level discounts.

■ TOTAL PPG DISCOUNT: The dollar amount of loyalty discounts given for price-per-gallon fuel sales.

■ TOTAL TICKET DISC: The dollar amount of loyalty ticket discounts for all items.

■ TOTAL LOYALTY DISC: The dollar amount of all loyalty discounts (PPG and ticket discounts).

LOYALTY REPORT

--------------------------------------

STATION TOTALS

TOTAL CUSTOMERS 500TOTAL LOYALTY CUSTOMERS 250SALES (Before Ticket Disc) 5000.00TOTAL PPG DISCOUNT 100.00TOTAL TICKET DISC 2000.00TOTAL LOYALTY DISC 2100.00

%LOYALTY CUSTOMERS 50%%SALES ON LOYALTY 50%%SALES W/OUT LOYALTY 50%

--------------------------------------

LOYALTY TRANS. INSIDETotal # Customers 250Sales (After All Disc) 1500.00Total PPG Discounts 50.00Total Ticket Disc 1000.00Total Discounts 1050.00

LOYALTY TRANS. OUTSIDETotal # Customers 250Sales (After All Disc) 1500.00Total PPG Discounts 50.00Total Ticket Disc 1000.00Total Discounts 1050.00

9-56


■ %LOYALTY CUSTOMERS: The number of loyalty customers as a percentage of the total number of customers.

■ %SALES ON LOYALTY: The loyalty sales dollars as a percentage of the total sales dollars for the site.

■ %SALES W/OUT LOYALTY: The percentage of total sales dollars not using loyalty.

■ LOYALTY TRANS. INSIDE/OUTSIDE: Breakdown of inside and outside sales by:– Total # Customers: The total number of inside/outside loyalty customers.– Sales (After All Disc): The dollar amount of sales after all loyalty discounts

are subtracted.– Total PPG Discounts: The dollar amount of PPG loyalty discounts inside/

outside.– Total Ticket Disc: The dollar amount of loyalty ticket discounts for all items

inside/outside. – Total Discounts: The dollar amount of all loyalty discounts (PPG and ticket

discounts) inside/outside.


9-57Flash R

eports

N/W Product Report

9 The Network Product Report summarizes fuel products paid for with credit, debit, and stored value cards.

Report Details

■ PRODUCT: Fuel product number as it is set up in the Product Configuration function in Fuel Manager mode.

■ DESC: The name of the fuel product. This name is set up in the Product Configuration function in Fuel Manager mode.

■ QTY: The amount of fuel dispensed.■ CNT: The number of credit fuel sales for each fuel product. ■ TOTAL$: The total dollar amount sold for all credit fuel sales.

N/W PRODUCT REPORTPROD DESC QTY CNT TOTAL$----------------------------------------

01 REGULAR 10.46 1 9.4602 UNLEAD 23.685 2 50.24 -------------------- $ 59.70

9-58


Network Report

9 The Network Flash Report lists the network transactions by batch, terminal, and card type and summarizes all totals.

NETWORK REPORT----------------------------------------

TOTALS SUMMARY TYPE COUNT AMOUNT

CHARGES 7 55.60 CORRECTIONS 0 0.00 VOUCHERS 0 0.00 VOUCHER REFS 0 0.00 --------------------- NET 1 50.24 MANUAL 2 TYPE CARD COUNT AMOUNT

CHARGES MC 1 7.50 DS 1 2.50 UC 1 3.75 UF 1 1.88 UP 1 2.50 FP 1 24.08 FG 1 12.49 --------------------- TOTAL 7 55.60 TOTAL UNITED CONSUMER 1 3.75 TOTAL UNITED FLEETSHARE 1 1.88 TOTAL UNITED PREPAID 1 2.50 TOTAL FUELMAN FLEET 1 24.98 TOTAL GASCARD FLEET 1 12.49 CITGO SETTLEMENT TOTAL 2 10.00QUICK CREDIT APPLICATIONSTOTAL QUICK CREDIT APPLICATIONS 0

TOTALS BY BATCHBATCH # 01 TYPE COUNT AMOUNT

CHARGES 7 55.60 CORRECTIONS 0 0.00 VOUCHERS 0 0.00 VOUCHER REFS 0 0.00 --------------------- NET 1 50.24 MANUAL 2 BATCH# 01 BY TERMINAL TERMINAL#2 CHARGES 7 55.60 CORRECTIONS 0 0.00 VOUCHERS 0 0.00 VOUCHER REFS 0 0.00 --------------------- NET 1 50.24 MANUAL 2


9-59Flash R

eports

Report Details

■ TOTALS SUMMARY: A summary of the number and dollar amount of each type of credit or debit transaction and the total net amount of credit and debit sales.

■ TYPE: The type of network transaction performed.■ COUNT: The number of transactions for each type of network sales type.■ AMOUNT: The total dollar amount of network sales transactions.■ TOTALS BY BATCH: Summary of network transactions in each batch by

terminal and card type.

TYPE CARD COUNT AMOUNT

CHARGES MC 1 7.50 DS 1 2.50 UC 1 3.75 UF 1 1.88 UP 1 2.50 FP 1 24.08 FG 1 12.49 --------------------- TOTAL 7 55.60 TOTAL UNITED CONSUMER 1 3.75 TOTAL UNITED FLEETSHARE 1 1.88 TOTAL UNITED PREPAID 1 2.50 TOTAL FUELMAN FLEET 1 24.98 TOTAL GASCARD FLEET 1 12.49 CITGO SETTLEMENT TOTAL 2 10.00QUICK CREDIT APPLICATIONSTOTAL QUICK CREDIT APPLICATIONS 0

9-60


Batch Summary Report

9 The Batch Summary Flash Report lists each batch for the shift or day with the count and the amount.

Report Details

■ CHARGES: The number and total dollar amount of transactions charged.■ CORRECTIONS: The number and total dollar amount of negative transactions,

such as voids.■ NET TOTALS: The combined number of charges and corrections and the

difference in dollars between the charges and corrections.■ MANUAL COUNT: The number of transactions in which the account number

was entered manually.■ ACTIVATIONS: The number and amount of prepaid card activations.■ TOTAL QUICK CREDIT APPLICATIONS: The number of completed Quick

Credit applications. The total includes both denied and approved applications.

BATCH SUMMARY REPORT

****************************************UNIT# 00000009999 TID: 01 VERS: X.XX.XXDATE: 08/16/05 TIME: 01:38****************************************

BATCH COUNT TOTAL$ HOST$ TIME 1 20 187.35 Pending 01:38:00****************************************CHARGES: 19 $ 199.84CORRECTIONS: 1 $ -12.49NET TOTALS: 6 $ 187.35****************************************MANUAL COUNT: 0****************************************ACTIVATIONS: 5 $ 90.00****************************************QUICK CREDIT APPLICATIONSTOTAL QUICK CREDIT APPLICATIONS: 12****************************************


9-61Flash R

eports

Prepaid Activation Report

9 The Prepaid Activation Report lists prepaid card numbers and the amounts for which they were issued. Up to 150 prepaid card activations can be listed.

Report Details

■ Acct#: The number printed on the prepaid card.■ Reg #: The register on which the prepaid card was activated.■ Amt.:The dollar amount for which the prepaid card was activated.■ Date: The date on which the prepaid card was activated.■ Time: The time at which the prepaid card was activated.

PREPAID ACT REPORT

PREPAID CARDACTIVATION REPORT

****************************************UNIT# 00000005992 TID: 02 VERS:X.XX.XXDATE: 08/16/05 TIME 16:28****************************************PREPAID ACTIVATIONSDATE: 08/16 Acct# Reg# Amt. Date Time1400000000322 2 100.00 08/16 16:25:34

PP ACTIVATIONS: $ 100.00 1

Total for 08/16: $100.00****************************************

TOTAL ACTIVATIONS: $ 100.00 1

9-62



10 PLU Total Configuration

Overview

Note: A Ruby Card may be required to use the PLU Total Configuration function.

Setup

The PLU Total Configuration function sets the reporting period in which the PLU Report and related reports print:

■ When more than 5,000 PLUs are allowed, the following applies:– The PLU Total Configuration function sets the period in which the PLU Report

prints: Close Shift or Close Daily. The period in which the report does not print shows a “PLUs Not Available” message.

– All PLU totals are saved on the Ruby Card. A Ruby Card with the Expanded PLUs feature must be installed.

■ When 10,000 PLUs are allowed, the following applies:– If the PLU Totals Configuration is set to ‘1’, the Current Shift and Close Shift

reports print the PLU Report, PLU Exception Report, and the PLU Promo Report. The Current Daily and Close Daily reports print “Report Not Available For This Period.”

– If PLU Totals Configuration is set to ‘2’, the Close Daily report includes the PLU Report, PLU Exception Report, and the PLU Promo Report. The Current Shift, Current Daily, and Close Shift reports print “Report Not Available For This Period.”

■ When 5,000 or fewer PLUs are allowed, the following applies:– The PLU Report prints for all reporting periods. – All PLU totals are saved to the Ruby terminal. – The PLU Total Configuration function is not applicable.

10-2


Points to Remember

HPV-20

A Ruby Card is required when HPV-20 is installed.

Maximum PLUs

The “Maximum PLUs” parameter in the System Configuration function in Manager mode allows up to 10,000 PLUs with the Expanded PLUs option on a Ruby Card. This parameter can be changed only with a password from the VeriFone Technical Support Center. If the “Maximum PLUs” parameter is set to 5,000 or less, then the PLU Total Configuration function does not apply.

PLU Total Configuration Steps

1. Arrow to the PLU Total Configuration function.2. Press [Select].

3. Key the period number (‘1’ for Shift or ‘2’ for Daily) in which you would like PLU totals summarized and printed. Press [ENTER].

PLU Totals for Period 2


11 Report Configuration

The Report Configuration function sets up the report sections that print when the Close Shift (period 1), Close Daily (period 2), Close Monthly (period 3), and Close Yearly (period 4) reports are run. With this function, choose the printers to print the reports.


Considerations

Consider these items before changing the report configuration.

Report Period Names

Period names can be redefined so that they match the terminology used in the system. Shift is the smallest amount of time and Yearly is the largest amount of time. A 3-shift report configuration has four periods and a 12-shift configuration has two periods.

Periods in a 3-shift configuration are named as follows:■ Period 1 = Shift■ Period 2 = Daily■ Period 3 = Monthly■ Period 4 = Yearly

Periods in a 12-shift configuration are named as follows:■ Period 1 = Shift■ Period 2 = Daily

The name assigned to the period is the name that appears any time the period displays or prints. Period names can be 1 to 10 characters long, but long names may be cut off in report titles if there is not enough room.

Multiterminal Systems

If the system has more than one terminal, some report sections can be printed separately for each register, as well as together for all registers.

11-2


Unused Report Sections

If some report sections are not used, set the “Print (name) Report” parameter to ‘N’. For example, a site that does not have tier pricing would set the “Print Tier/PR Report” parameter to ‘N’. Any totals that may exist for the last twelve shifts and the last three Close Daily Reports remain in memory but do not print. This makes the close period reports print faster. If the site changes the corresponding parameters to ‘Y’, any data held in memory prints in the reports.


11-3R

eport Configuration

Report Configuration Steps

Use these steps to set up the Report Configuration.1. Arrow to the Report Configuration function.2. Press [Select].

3. Press the number of the period to set up and press [ENTER].

4. The current name of the period (SHIFT) displays. To change the name of the period, key a new name up to 10 characters.

5. Press [ENTER].6. For each report section, press [Yes] or [No] as indicated. Refer to “Flash

Reports” for a complete description of each report section.

Note: For most of these parameters, enter ‘Y’ to print the report section as part of the period report. Enter ‘N’ not to print the report as part of the period report. Other definitions for ‘Y’ and ‘N’ are given as needed.

1. Print SUMMARY REPORT

Values: Yes or No.Note: In a multiterminal system, this question is repeated for each register

installed. Choose ‘Y’ for each register to print Summary Report totals.Note: If DCRs are enabled, this question is repeated for DCRs. Choose ‘Y’ to print

Summary Report totals for DCR sales.Steps: Do one of the following:

–Key the new value and press [ENTER] to go to the next item.–Press [ENTER] to make no changes and go to the next item.

1. SHIFT 2. DAILY 3. MONTHLY4. YEARLY 5. PRINTER CONFIG CHOICE:

3-shift Operator Display

1. SHIFT 2. DAILY 5. Printer

CHOICE:


Period 1 Name SHIFT _

11-4


2. Print PLU REPORT

Values: Yes or No.Steps: Do one of the following:


3. Print PLU EXCEPTION REPORT



4. Print PLU PROMO REPORT



5. Print DEAL REPORT



6. Print DEPARTMENT REPORT



7. Print CATEGORY REPORT



8. Print TAX REPORT




11-5R

eport Configuration

9. Print HOURLY REPORT

Values: Yes or No.Note: In a multiterminal system, this question is repeated for each register

installed. Choose ‘Y’ for each register to print Hourly Report totals.Note: If DCRs are enabled, this question is repeated for DCRs. Choose ‘Y’ to print

Hourly Report totals for DCR sales.Steps: Do one of the following:


10. Print SL/PRICE LEVEL RPT



11. Print PR/PRICE LEVEL RPT



12. Print TIER/PR REPORT



13. Print TANK REPORT

Note: This parameter only appears if tank level sensors are installed and applies only to Shift and Daily.



14. Print CONVERSION REPORT



11-6


15. Print AUTOCOLLECT REPORT



16. Print FP/HOSE REPORT



17. Print FP/HOSE RUNNING RPT

Note: This parameter only applies to Shift and Daily.Values: Yes or No.Steps: Do one of the following:


18. Print DISPENSER RPT



19. Print SAFE DROP REPORT



20. Print BLEND PRODUCT RPT

Note: This parameter only applies to Shift.Values: Yes or No.Steps: Do one of the following:



11-7R

eport Configuration

21. Print TANK MONITOR REPORT

Note: This parameter applies only to Shift and Daily.Values: Yes or No.Steps: Do one of the following:


22. Print TANK RECONCILIATION



23. Print CAR WASH REPORT

Note: Car wash is an optional feature which may require a Ruby Card. This parameter only appears with the car wash option and only applies to Shift and Daily.



24. Print DCR STATISTICAL REPORT

Note: This parameter only appears if the dispenser card reader option is installed.Values: Yes or No.Steps: Do one of the following:


25. Print CASH ACCEPTOR REPORT

Note: This parameter only appears if the cash acceptor option is installed.Values: Yes or No.Steps: Do one of the following:


11-8


26. Print MONEY ORDER REPORT



27. Print POP DISCOUNT REPORT



28. Print POP DISCOUNT DEF RPT



29. Print FP/HOSE TEST REPORT



30. Print PROPRIETARY REPORT

Note: Proprietary card access is an optional feature which may require a Ruby Card. This parameter only appears if proprietary card access is installed.




11-9R

eport Configuration

31. Print LOYALTY REPORT



32. Print N/W PRODUCT REPORT



33. Print NETWORK REPORT



34. Print BATCH SUMMARY REPORT



35. Print PREPAID ACT REPORT



36. PRINT DATE/TIME/ID ON ALL HEADERS



11-10


37. Delay between period close

Description: Defines the minimum time that must lapse between period closes.Values: Numeric, 000 - 366.

000: No restrictions.Steps: Do one of the following:


38. Unit of time between closes(1 = HOURS, 2 = DAYS)

Description: Defines whether the time between period closes is in hours or days.Values: Numeric, 1 or 2.Steps: Do one of the following:


39. Period Close Security

Description: Defines the minimum security necessary to override the set minimum between period closes.

Values: Numeric, 0 - 9.Steps: Do one of the following:


40. Print INACTIVE ITEMS

Values: Yes or No.Yes: In the above report sections, print all items even if some items were not sold. For example, if there are 10 departments defined in the Department File and items are only sold from two of them, all 10 departments appear in the Department Report section.No: In the above report sections, print only items that are sold. For example, if 10 departments are defined in the Department File and items are only sold from two of them, only those two departments appear in the Department Report section. If non-selling items are not tracked, set this to ‘N’ to print the report quicker.

Steps: Do one of the following:–Key the new value and press [ENTER] to go to the next item.–Press [ENTER] to make no changes and go to the next item.


11-11R

eport Configuration

41. Force Close Cashier

Note: This parameter only applies to Shift.Values: Yes or No.

Yes: Automatically close all open cashiers when a Close Shift is run.No: Does not close Cashier totals automatically. Cashier totals must be closed manually using the Close Cashier Totals function.


42. Cashier Totals Span Over Shifts

Note: Appears if ‘Force Close Cashier’ parameter is set to ‘N’.Values: Yes or No.

Yes: Spans cashier totals over two shifts. Totals and over/short values are immediately available for retrieval.No: Open cashiers must manually close cashier totals when a Close Shift is run. Cashier totals must be closed using the Close Cashier Totals function.


43. Force Cashier Report Printing

Note: Appears if ‘Force Close Cashier’ parameter is set to ‘N’.Values: Yes or No.

Yes: Forces the printing of the Cashier Report at the shift close. Totals and over/short values are immediately available for retrieval.No: Cashier Report must be printed manually.

Steps: Do one of the following:–Key the new value and press [ENTER] to return to the first item.–Press [ENTER] to make no changes and return to the first item.

7. Press [EXIT] to return to the period choice screen.8. Repeat steps 3 through 7 to set up another period or press [EXIT] to return to the

Reports menu.

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File Maintenance

There are two options for printing the Report Configuration function listing:■ All Periods: While at the initial Report Configuration function prompt, press

[List] to print all report settings.■ Specific Period: While configuring a period, press [List] to print the current

print report settings.

08/16/05 10:51SHIFT 1. Print SUMMARY REPORT Y 2. Print PLU REPORT Y 3. Print PLU EXCEPTION REPORT Y 4. Print PLU PROMO REPORT Y 5. Print DEAL REPORT Y 6. Print DEPARTMENT REPORT Y 7. Print CATEGORY REPORT Y 8. Print TAX REPORT Y 9. Print HOURLY REPORT Y 10. Print SL/PRICE LEVEL RPT Y 11. Print PR/PRICE LEVEL RPT Y 12. Print TIER/PR REPORT Y 13. Print TANK REPORT Y 14. Print CONVERSION REPORT Y 15. Print AUTOCOLLECT REPORT Y 16. Print FP/HOSE REPORT Y 17. Print FP/HOSE RUNNING REPORT Y 18. Print DISPENSER REPORT Y 19. Print SAFE DROP REPORT NA 20. Print BLEND PRODUCT REPORT Y 21. Print TANK MONITOR REPORT Y 22. Print TANK RECONCILIATION Y 23. Print CAR WASH REPORT Y 24. Print DCR STATISTICAL REPORT Y 25. Print CASH ACCEPTOR RPT Y 26. Print MONEY ORDER REPORT Y 27. Print POP DISCOUNT Y 28. Print POP DISCOUNT DEF RPT Y 29. Print FP/HOSE TEST REPORT Y 30. Print PROPRIETARY REPORT Y 31. Print LOYALTY REPORT Y 32. Print N/W PRODUCT REPORT Y 33. Print NETWORK REPORT Y 34. Print BATCH SUMMARY REPORT Y 35. Print PREPAID ACT REPORT Y 36. PRINT Date/Time/ID on all headers Y 37. Delay between period close 000 38. Unit of time between closes 1 39. Period Close Security 5 40. Print INACTIVE ITEMS N 41. Force Close Cashier N 42. Cashier Totals Span Over Shift N 43. Force Cashier Report Printing N


11-13R

eport Configuration

Printer Configuration Steps

The Printer Configuration function sets up the printers (receipt and journal) that the period reports are printed on.

1. Arrow to the Report Configuration function.2. Press [Select].

3. Press [5] [ENTER].

4. Press the arrow keys until the value of the printer type to configure is highlighted.5. Do one of the following:

– Press [Yes] to print to the printer selected. – Press [No] to not print reports to the printer selected.

6. Repeat steps 4 and 5 to configure another printer type or press [EXIT] [EXIT] to return to the Reports mode menu.

1. SHIFT 2. DAILY 3. MONTHLY4. YEARLY 5. Printer Config CHOICE:


1. SHIFT 2. DAILY 5. Printer

CHOICE:


1. Receipt Printer Y2. Journal Printer N

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12 Current Cashier Report

The Current Cashier Report function prints the cashier report without having to close the cashier’s shift. The report is identical to the Print Cashier Report function except for the heading and the omission of the cashier close time stamp.


12-2


Print Current Cashier Report Steps

1. Arrow to the Current Cashier Report function.2. Press [Select].

3. Key the employee ID (1 - 60) of the cashier whose drawer you want to print and press [ENTER].Each method of payment that has the “Cashier Rprt Prmpt” parameter set to ‘Y’ in the MOP File displays one after another with a request to enter the amount of each MOP that is in the drawer

4. Key the amount of the MOP and press [ENTER].5. Repeat steps 4 and 5 until all MOPs are entered. The report then prints.

Enter Cashier Number to Print: _

ENTER DOLLAR AMOUNT 0.00


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Sample Current Cashier Report

Note: In general, Current Cashier Report items that have a $0.00 balance at the time the report prints or closes are not included in the report.

03/25/05 15:02

CURRENT CASHIER RPT

REG# 01 CASHIER #01 CORPORATERCPTS: 056-084 TOT=030 ACT=030OPEN CASHIER 03/25/05 10:43

Report Header

--------------- SUMMARY ----------------

BEGINNING CASH 100.00MOP SALES 350.26MOP CANCEL/REFUNDS ( 2.74) ----------NET SALES TOTAL 347.52PAYMENT OUT ( 125.75)PAYMENT IN 38.31 ---------TOTAL TO ACCOUNT FOR 260.08

SUMMARY

----------- CASHIER DETAILS ------------

MOP SALES


CASHIER DETAILS

MOP SALES


MOP CANCEL/REFUNDS

PAYMENT OUT


PAYMENT OUT

PAYMENT INPAY IN 1 13.31SAFE LOAN 1 25.00IN HOUSE 1 10.00 --------------------TOTAL PAYMENT IN 48.31

PAYMENT IN

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------------- MEMO ITEMS --------------


DISCOUNTS 6 7.41ERR/CORRECTS 1 2.54VOID LINES 1 0.69VOID TICKETS (+) 1 1.25VOID TICKETS (-) 2 6.00SUSPENDED 2 3.39SUSPEND/VOID 1 0.65SUSPEND/VOID 1 0.65UNSETTLED SUSPENDS 1 2.08#SAFE DROP CANCELS 1UNSOLD PRICE CHECKS 1 1.00PAY IN 01. #23 $ 13.31PAY OUT 01. #15 $ 15.75

MEMO ITEMS




POP DISCOUNT TOTALS

--------------- TOTALS ----------------

TOTAL FUEL SALES 155.61TOTAL FUEL DISCOUNT 4.02TOTAL MERCH SALES 68.73TOTAL TAXES 3.35

TOTALS



TRANSACTION TIMINGS

---------- AMOUNTS AT CLOSE -----------

ECR ACTUAL OVER(SHORT) -------------------------------

CREDIT 50.76 50.76 0.00DOLLAR 165.90 165.90 0.00DRIVE OFF 5.00 5.00 0.00IN HOUSE 10.00 10.00 0.00PUMP TEST 1.00 1.00 0.00 -------------------------------TOTAL 240.53 240.53 0.00

AMOUNTS AT CLOSE


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ECR ACTUAL OVER(SHORT) -------------------------------CANADA 7.87 7.87 0.00

CURRENCY CONVERSION

AMOUNT RATE VALUE -------------------------------CANADA 7.87 0.75 5.90

CASH PASSED: $__________________

TO: X___________________________________

CASHIER SIGNATURE:

X_______________________________________


CURRENCY CONVERSION

TRACKING REPORTNR. PLU NUMBER DESCRIPTION CUST QTY AMOUNT----------------------------------------01. 000000000001 000 CHEESE 1 1.00 1.2502. 000000000043 009 CHEESEBURGER 1 3.00 8.6703. 000000000044 008 HAMBURGER 1 1.00 0.99---------------------------------------- 5.00 10.91

NR. DEPT# DESCRIPTION CUST ITEMS GROSS REFUNDS DISCOUNTS NET SALES----------------------------------------01. BAKERY 1 1.00 5.00 0.00 0.00 5.0002. BEER/WINE 1 1.00 9.89 0.00 0.00 9.8911. OTHER 3 5.00 53.84 0.00 0.00 53.84----------------------------------------TOTAL 7.00 68.73 0.00 0.00 68.73

NR. CAT# DESCRIPTION QTY NET SALES----------------------------------------11. OTHER 3.00 53.84----------------------------------------TOTAL 3.00 53.84

-------------FUEL TAX EXEMPTION----------


TAXES EXEMPTED FROM FUEL SALES TAX1 1 3.639 0.91 ---- ----- --------- TOTALS 1 3.639 0.91

TAXES ADDED TO FUEL SALES TAX2 1 4.079 1.02 ---- ----- --------- TOTALS 1 4.079 1.02






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Report Details

Note: Some items described below do not appear in the sample.

Report Header

These items define the period beginning, and the cashier for which the report was run.■ REG#: Register for which the Cashier Report was run.■ CASHIER #: ID and name of the employee who used the register.■ RCPTS: Beginning and ending receipt numbers issued during the cashier period.■ TOT: Total number of receipts printed on this terminal.■ ACT: Total number of receipts used by this cashier. The number will be different

than the number of receipts (TOT) if more than one cashier entered Sales mode on the same terminal during the report period.

■ OPEN CASHIER: Date and time this cashier started using the register.

SUMMARY

This section summarizes the main totals calculated in other parts of the report and provides the total dollar amount that should be in the closed drawer.

■ BEGINNING CASH: Amount with which cashier started the drawer.■ MOP SALES: Total dollar amount from the MOP SALES section.■ MOP CANCEL/REFUNDS: Total dollar amount from the MOP CANCEL/

REFUNDS section.■ NET SALES TOTAL: Total dollar amount in sales transacted for the drawer.■ PAYMENT OUT: Total dollar amount from the PAYMENT OUT section.■ PAYMENT IN: Total dollar amount from the PAYMENT IN section.■ TOTAL TO ACCOUNT FOR: Total dollar amount that should be in the closed

drawer.

CASHIER DETAILS

■ MOP SALES: Summary of sales by method of payment (MOP).

Note: If a foreign currency has been set up in the Currency File in Manager mode, that currency appears in the CASH section.

■ MOP CANCEL/REFUNDS: Summary of transactions which were cancelled or refunded. The total is shown in parentheses because the number is negative.


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■ PAYMENT OUT: Summary of transactions in which money was removed from the drawer. The total is shown in parentheses because the number is negative.– PAY OUT: Money removed from the drawer to purchase an item for the store

or to pay a bill. This item includes payments to vendors made with money orders as the MOP. This total represents the total of all pay outs. Pay outs appear separately in the Memo Items section.

– CHANGE/CHECK: Transactions in which cash is returned to the customer because their check was tendered for more than the transaction amount.

– SAFE DROP: Money removed from the drawer and placed in a safe at the site. This usually happens when the amount of a method of payment in the drawer is more than the amount allowed in the drawer at one time. Safe drops are grouped by method of payment. The total of all safe drops prints.

■ PAYMENT IN: Summary of non-sales transactions in which payment was added to the drawer.– PAY IN: Cash added to the drawer from a non-sales payment. This represents

the total of all pay ins. Pay ins appear separately in the Memo Items section.– SAFE LOAN: Cash added to the drawer from the site safe. This usually occurs


MEMO ITEMS

Various transaction-related items have happened but they either do not affect totals or have already been counted in totals.

■ #ITEMS: Quantity of items sold. Each of the following counts as one item:– Fuel sale– Fee/charge, separate items for each type– Negative fees such as bottle returns. These count as refunded items.– Cash back– Cash back fee, separate from the cash back itself

■ #CUSTOMERS: Number of customers (individual transactions) that have happened.– If a prepay fuel sale has an underrun or is refunded due to a reserve stop, the

resulting refund is counted as the same customer as the original fuel sale. In other words, this does not increase the number of customers.

– A void ticket does not increase the number of customers.■ #NO-SALES: Number of times the [NO SALE] key has been pressed.■ #LOGIN OVERRIDES: Number of times a login override was allowed.

12-8




■ VOID LINES: Number of times and total dollar amount caused by using the [VOID LINE] key. This does not include lines that were voided as part of a void ticket.


■ SUSPENDED: Number of times and total dollar amount of transactions that were suspended. This happens when the [SUSPEND] key is used to suspend and then recall a transaction. If a single transaction is suspended more than once, each time the transaction was suspended adds to the total number and dollar amount of suspends.

■ SUSPEND/VOID: Number of times and total dollar amount of suspended transactions that were voided rather than settled.

■ UNSETTLED SUSPENDS: The number and amount of transactions which are suspended at the time a period is closed.

■ #SAFE DROP CANCELS: Number of times a Safe Drop operation has been cancelled.

Note: After an MOP is entered for the Safe Drop, [EXIT] does not produce a Safe Drop Cancel. Instead a Safe Drop with a reference number of zero occurs. If a number is entered but [EXIT] is pressed instead of an MOP, the Safe Drop is cancelled.

■ UNSOLD PRICE CHECKS: The number and amount of items that were price checked, but were not sold.

■ PAY IN: Each pay in made, its reference number, and the amount paid in. The first 25 pay ins appear.

■ PAY OUT: Each pay out made, its reference number, and the amount paid out. The first 25 pay outs appear.

■ VENDOR PAYMENTS: Number and total amount of payments made to vendors by money order.

POP DISCOUNT TOTALS



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TOTALS


■ TOTAL FUEL SALES: Total dollar amount of fuel sold.

Note: The totals do not include dispenser card reader sales.■ TOTAL FUEL DISCOUNT: Total dollar amount discounted on fuel sales.

Note: The name entered in the “Discount per/G” parameter in the Sales Configuration function in Manager mode replaces “FUEL DISCOUNT.”

■ TOTAL MERCH SALES: Total dollar amount of merchandise sales.■ TOTAL TAXES: Total dollar amount of taxes collected.

TRANSACTION TIMINGS


■ TOTAL: The total time a transaction took starting from the first item that is entered and ending when the ticket is finished. The ticket can be finished in one of two ways:– The drawer is closed.– The “Ready for sale” prompt returns to the Operator Display if the drawer is

not opened for the MOP.■ NETWORK: The total time from the moment a card is swiped (or manually


manually entered) to the time the transaction is returned from being suspended. This occurs when a cashier suspends a transaction that is waiting for a network response so that the next customer can be waited on.



AMOUNTS AT CLOSE

The totals by method of payment calculated by the terminal and by the cashier.■ All Currency at Close

– ECR: Total for each method of payment as calculated by the terminal (electronic cash register).

– ACTUAL: Total for each method of payment as calculated by the cashier.

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– OVER(SHORT): Dollar amount of difference between the ECR and ACTUAL entries. If the cashier counted more than the terminal did, the number is positive. If the cashier counted less than the terminal did, the number is negative, which is shown by parentheses around the number.

■ FOREIGN CURRENCY AT CLOSE: The totals by method of payment calculated by the terminal and by the cashier. This section appears if an alternate (foreign) currency is defined in the Currency File in Manager mode.– ECR: Total for the foreign method of payment as calculated by the terminal

(electronic cash register).– ACTUAL: Total for the foreign method of payment as calculated by the

cashier.– OVER(SHORT): Dollar amount of difference between the ECR and

ACTUAL entries. If the cashier counted more than the terminal did, the number is positive. If the cashier counted less than the terminal did, the number is negative which is shown by parentheses around the number.

■ CURRENCY CONVERSION: The total tendered amount in other currency, the exchange rate, and the value of the total other currency amount.

■ CASH PASSED: Amount of money passed from the closing cashier to the opening (next) cashier, if any.

■ TO: Signature of the opening cashier. The opening cashier should count the money passed with the drawer from the closing cashier and sign at this place to show that the amount of money listed is there.

■ CASHIER SIGNATURE: Closing cashier’s signature. The closing cashier should sign on the line to show that they agree with the information in the report.

TRACKING REPORT

This section summarizes PLUs and departments that were tracked. Tracked PLUs are set up in the PLU Tracking File function in Manager mode, tracked departments are set up in the Department Tracking File in Manager mode, tracked categories are set up in the Category Tracking File in Manager mode, and fuel tax exemptions are set up in the Fuel Tax Exemption File in Manager mode.

Note: Tracked PLUs and departments sold as part of a combo or mix and match are not reported separately.

PLU Section■ NR.: The PLU tracking number assigned in the PLU Tracking File.■ PLU NUMBER: PLU number set in the PLU File. This is a twelve-digit PLU

number followed by a three-digit modifier.

Note: A PLU labeled as “OTHER” in this report includes all PLUs that are not set up for tracking in the PLU Tracking File function in Manager mode.

■ CUST: Number of customers (separate completed transactions) for which this item was sold.


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■ QTY: Quantity of the item sold.■ AMOUNT: Total amount of the items sold. This column includes discount prices

for PLUs sold in combos and matches and PLUs sold for $0.00.

Department Section■ NR.: The department tracking number assigned in the Department Tracking File.■ DEPT#: Four-digit number for the department set in the Department File.

Note: A department labeled as “OTHER” in this report includes all departments that are not set up for tracking in the Department Tracking File function in Manager mode.

■ DESCRIPTION: Description of the department as it appears in the Department File.

■ CUST: Number of customers (separate completed transactions) that bought items in this department.

■ ITEMS: Quantity of items sold in this department.■ GROSS: The total sale amount for this department.■ REFUNDS: The total refund amount for this department.■ DISCOUNTS: The total discount amount for this department. This column

includes discounts from the use of the [DISC] key, [DISC%] key, [DISC AMT] key, combo and match sales, fuel discounts and promotional discounts.

■ NET SALES: The total dollar amount of items sold in this department.■ TOTAL: The total amount for gross sales, refunds, discounts, and net sales.

Category Section■ NR.: The category tracking number assigned in the Category Tracking File.■ CAT#: Three-digit number for the category set in the Category File.

Note: A category labeled as “OTHER” includes all categories that are not set up for tracking in the Category Tracking File function in Manager mode.

■ DESCRIPTION: Description of the category as it appears in the Category File.■ CUST: Number of customers (separate completed transactions) that bought items

in this category.■ ITEMS: Quantity of items sold in this category.■ NET SALES: The total dollar amount of items sold in this category.■ TOTAL: The total amount for gross sales, refunds, discounts, and net sales.

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■ DESCRIPTION: Description of the tax as it appears in the Tax Rate File.■ CUST: Number of customers who completed sales qualifying for a tax exemption

or addition.■ VOLUME: Amount of fuel dispensed for each exempted or added tax.■ EXEMPT AMT: The total dollar amount exempted or added for each completed

fuel sale.


13 AEOD Configuration

Automatic End of Day (AEOD) Function performs an automatic close daily at a specified time of day whether or not the Ruby terminal is attended by a cashier. This feature allows a site to run a daily close after the store is closed for the day. Additional options include:

■ Switching the function on and off.■ Selecting the time of day for an automatic close daily to run.■ Selecting to automatically print the Close Daily Report.■ Selecting to stop fueling or to wait for fueling to end before the automatic close

daily begins.


13-2


AEOD Configuration Steps

1. Arrow to the AEOD Configuration function.2. Press [Select].

3. Press [ENTER].4. Enter a value for each parameter.

ENABLE AUTO END OF DAY? : [Y/N]

Description: Determines whether an automatic end of day (Close Daily) is scheduled.Values: Yes or No.

Yes: Ruby terminal automatically performs a Close Daily.No: If a Close Daily is needed, it must be performed manually.

Steps: Do one of the following:1. Key the new value and press [ENTER] to go to the next item.2. Press [-->] to make no changes and go to the next item.

AUTO END OF DAY TIME (HHMM):

Description: The time the Close Daily starts.Values: Numeric, 0000 - 2359.

hhmm: The time must be entered in hours/minutes order. If any part of the time is less than 10, enter a zero. Time is calculated on a 24-hour clock. For example, if the start time is 6:00 A.M., key [0] [6] [0] [0]. If the start time is 3:00 P.M., key [1] [5] [0] [0].


Auto Eod Print Option [0,1,2]

Description: Determines if the Close Daily will automatically print after it is run or if a prompt displays to print the report.

Values: 0 = Disabled1 = Enabled2 = Enabled prompt first


ENABLE AUTO END OF DAY? : [Y/N] _


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EOD

Configuration

Fuel disabled [Y/N]:

Description: Determines if fueling stops when a Close Daily begins or if the Close Daily waits until the fueling ends before it begins.

Values: Yes: Disables fueling until Close Daily runs.No: Waits for fueling to end before Close Daily runs.


AEOD will close period [1/2]:

Description: Automatically closes the batch period selected in Network Manager > Configuration > Batch Config > Batch Close Period [1/2] and set here.

Values: 1-2: Represents the batch close period set up in Network Manager.1: The batch is closed in the Close Shift.2: The batch is closed in the Close Daily.

Steps: Do one of the following:1. Key the new value and press [ENTER] to go to the next item.2. Press [ENTER] to make no changes and return to the first item.

5. Press [EXIT] to return to the Reports menu.

File Maintenance

While in AEOD Configuration, press [List] to print a list of the submenus

03/25/05 10:51AEOD CONFIGURATIONAuto End of Day: EnabledAuto End of Day Time: 23:00Auto EOD Print Opt.: EnabledFuel disabled [Y/N] NAEOD will close period: 2

Sample Report AEOD Configuration Listing

13-4



14 Close Reports and Balancing

Balancing Your Cash Drawer

To determine how much money should be in the drawer, enter the figures from the “ALL REGISTERS” section of the close period report for each of the following items:

+ Beginning cash in the drawer

+ TOTAL MOP SALES

— TOTAL MOP CANCEL/REFUNDS

— CASH BACK

— TOTAL PAYMENT OUT (do not subtract SAFE DROP)

— TOTAL PAYMENT IN

— CREDIT

— DEBIT

— PREPAID

Total in Drawer

14-2


Calculating Total Sales

To calculate total sales for the period, enter the figures from the “ALL REGISTERS” section of the close report for each of the following items:

+ TOTAL MOP SALES

— TOTAL MOP CANCEL/REFUNDS

— CHANGE/CHECK

— CASH BACK (do not subtract PAY OUT or SAFE DROP)

Total in Drawer


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Sample Shift Report

The following is a sample Close Shift report. The report was created in a single-terminal system. Each report section is completely described in “Flash Reports.”

Note: The following sample report is for informational purposes only. The financial information represents how the data is presented and may not balance in all areas.

CLOSE SHIFT REPORT03/25/05 1:57STORE# AB123 REGISTER# 01 SHIFT# 015CASHIER #001 JO MARSHREGISTER # 1 Receipt #092 to #199OPEN SHIFT 08/16/052 00:03CLOSE SHIFT PENDING

SUMMARY REPORT03/25/05 1:57 000000

REGISTER # 1--------------- SUMMARY ----------------

MOP SALES 350.26MOP CANCEL/REFUNDS ( 2.74) ----------NET SALES TOTAL 347.52PAYMENT OUT ( 125.75)PAYMENT IN 38.31 ---------TOTAL TO ACCOUNT FOR 260.08

Overview of sales which occurred on register #1 during the current shift.

All tender-type salesReturns

Net dollar value

----------- CASHIER DETAILS ------------

MOP SALES

CARD BASED CREDIT 2 50.76CASH DOLLAR 18 165.90 CANADA 1 7.87DRIVE OFF 1 50.00IN HOUSE 1 10.00PUMP TEST 1 1.00LOTTO 1 1.00 --------------------TOTAL MOP SALES 286.53


PAYMENT OUT


PAY OUT + CASH BACK + SAFE DROP

14-4


PAYMENT IN


PAY IN + HOUSE ACCOUNT + SAFE LOAN

------------- MEMO ITEMS --------------

#ITEMS 44#CUSTOMERS 30#NO-SALES 1

DISCOUNTS 6 7.41ERR/CORRECTS 1 2.54VOID LINES 1 0.69VOID TICKETS (+) 1 1.25VOID TICKETS (-) 2 6.00SUSPEND/SETTLE 2 2.54SUSPEND/VOID 1 1.44#SAFE DROP CANCELS 1PAY IN 01. #23 $ 13.31PAY OUT 01. #15 $ 15.75




POP discount totals for this register

-----------FUEL TAX EXEMPTION-----------


TAXES EXEMPTED FROM FUEL SALES TAX1 1 3.639 0.91 ---- -------- --------- TOTALS 1 3.639 0.91

TAXES ADDED TO FUEL SALES TAX2 1 4.079 1.02 ---- -------- --------- TOTALS 1 4.079 1.02









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--------------- TOTALS ----------------



ALL DCRs--------------- SUMMARY ----------------

MOP SALES 41.04 ----------NET SALES TOTAL 41.04 ---------TOTAL TO ACCOUNT FOR 41.04

Overview of sales which occurred on all of the DCRs (including cash acceptors) during the current shift.

Net dollar value

----------- CASHIER DETAILS ------------

MOP SALES

CARD BASED CREDIT 1 35.04CASH DOLLAR 1 6.00 --------------------TOTAL MOP SALES 41.04

------------- MEMO ITEMS --------------

#ITEMS 2#CUSTOMERS 2

--------------- TOTALS ----------------

TOTAL FUEL SALES 41.04 -------------------- -------------------- SALES TOTALIZER GRAND TOTALIZERENDING 1041.04 1041.04BEGINNING 1000.00 1000.00DIFFERENCE 41.04 41.04

ALL REGISTERS----------- CASHIER DETAILS ------------

MOP SALES

CARD BASED CREDIT 2 85.28CASH DOLLAR 18 170.90 CANADA 1 7.87DRIVE OFF 1 50.00IN HOUSE 1 10.00PUMP TEST 1 1.00LOTTO 1 1.00 --------------------TOTAL MOP SALES 326.00

Overview of sales which occurred on all the registers and DCRs during the current shiftAll tender-type salesReturns

Net dollar value


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PAYMENT OUT


PAY OUT + CASH BACK + SAFE DROP

PAYMENT IN


PAY IN + HOUSE ACCOUNT + SAFE LOAN

------------- MEMO ITEMS --------------#ITEMS 73#CUSTOMERS 32#NO-SALES 1#LOGIN OVERRIDES 6

DISCOUNTS 6 7.41ERR/CORRECTS 1 2.54VOID LINES 1 0.69VOID TICKETS (+) 1 1.25VOID TICKETS (-) 2 6.00SUSPEND/SETTLE 2 2.54SUSPEND/VOID 1 1.44#SAFE DROP CANCELS 1PAY IN 01. #23 $ 13.31PAY OUT 01. #15 $ 15.75




POP discount totals for all registers



--------------- TOTALS ----------------




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PLU REPORTPLU NUMBER DESCRIPTION CUST ITEMS PRICE TOT-SALES RC %SALES----------------------------------------000000000031/000 MILK 2 2.00 2.54 5.08 P 1.31%000000000080/000 2L.SODA 3 4.00 1.19 4.76 1.23%000000000135/002 LG.COFFEE 1 1.00 0.00 0.00 L 0.00%000000000135/003 COFFEE CLUB 1 1.00 12.00 12.00 G 3.09%000000000141/000 SM FOUNT DR 4 2.00 0.69 1.38 1 5.00 0.55 2.75 D ---- -------- -------- --------- 5 7.00 4.13 1.06%000000000141/001 MED FOUNT DR 2 4.00 0.89 3.56 1 1.00 0.50 0.50 V ---- -------- -------- --------- 3 5.00 4.06 1.00%000000000141/003 XLG FOUNT DR 1 6.00 1.19 7.14 1.84%000000000999/000 1 1.00 1.25 1.25 0.32%

TOTAL ITEMS SOLD: 27.00TOTAL SALES: 19.28% OF TOTAL SALES: 4.97%----------------------------------------

All sales from beginning of the current shift broken down by PLU.

Note: Percentages are the percent of total sales from the Department Report.

PLU EXCEPTION REPORTPLU NUMBER EXCEPTION STATE CSH# QTY ORG PRICE OVER PRICE----------------------------------------000000000999/000 PLU NOT FOUND SALE 1 1.00 1.25 0.00000000000141/001 PRICE OVER SALE 1 1.00 0.89 0.50----------------------------------------

Adjustments to the pricing at time of sale (i.e., price over, item not found).

PLU PROMO REPORTPLU NUMBER DESCRIPTION CUST ITEMS PRICE TOT-SALES RC %SALES----------------------------------------000000000031/000 MILK 2 2.00 2.54 5.08 P 2.16%

TOTAL ITEMS SOLD: 2.00TOTAL SALES: 5.08% OF TOTAL SALES: 2.16%

All PLU sales for items discounted through a promotion.

14-8


DEAL REPORTCOMBO DEALSC# DESCRIPTION #CUST #COMBOS TOTAL SALES--------------------------------------- 0 0 0.00

MIX-N-MATCH DEALSM# DESCRIPTION #CUST #MATCHES TOTAL SALES--------------------------------------- 0 0 0.00

The number of combos and mix-n-matches sold.

DEPARTMENT REPORTDEPT# DESCRIPTION CUST ITEMS %OF SALES GROSS REFUNDS DISCOUNTS NET SALES----------------------------------------9001 BAKERY 2 2.00 2.83% 11.00 0.00 0.00 11.009004 TAX GROC 5 6.00 2.46% 10.26 0.00 0.70 9.569005 DAIRY 2 2.00 1.31% 5.58 0.00 0.50 5.089006 N/TAX GROC 3 1.00 3.48% 15.50 2.00 0.00 13.509030 MONEY ORDER 2 2.00 30.96% 120.00 0.00 0.00 120.009031 M.O. FEE 2 3.00 .81% 3.00 0.00 0.00 0.229032 BOTTLE DEPOS 1 7.00 0.33% 1.30 0.00 0.00 1.309033 BOTTLE RETUR 1 -2.00 -0.08% -0.30 0.00 0.00 -0.309040 UNLD. 2 2.00 25.80% 100.00 0.00 0.00 100.009041 MID 1 1.00 12.96% 50.24 0.00 0.00 50.249042 PREM. 1 1.00 11.86% 50.00 0.00 4.02 45.989050 PLU NOT FOUN 1 1.00 0.32% 1.25 0.00 0.00 1.259060 MISC 8 12.00 2.11% 32.98 0.69 4.95 8.20----------------------------------------NEG DEPTS -2.00 -0.30 0.00 0.00 -0.30OTHER DEPTS 66.00 400.81 2.69 10.17 387.95 ----------------------------------------TOTAL 64.00 100.00% 400.51 2.69 10.17 387.65

All department sales during the current shift.

CATEGORY REPORTCAT# DESCRIPTION CUST ITEMS NET SALES %SALES----------------------------------------0001 FUEL 4 4.00 196.38 50.66%0006 TAX GROC. 5 6.00 9.56 2.47%0007 N/TAX GROC. 3 1.00 13.50 3.48%0011 OTHER 19 26.00 168.21 43.39%----------------------------------------TOTAL 37.00 387.65 100.00%

All category sales during the current shift.


14-9C

lose Reports and B

alancing

TAX REPORTNAME TAX-RATE ACT-RATE TAXABLE-SALES TAXES NON-TAX SALES----------------------------------------STATE 7.000% 7.000% 47.90 3.35 357.51----------------------------------------REFUND TAXES -0.00SALES TAXES 3.40----------------------------------------TOTAL SALES TAX 3.35

All taxes sales during the current shift.

HOURLY REPORTHOUR ITEMS CUST NET SALES----------------------------------------

ALL REGISTERS23:00 36.00 MER ONLY 28 193.23 MER+FUEL 0 0.00 FUEL ONLY 4 196.2224:00 0.00 MER ONLY 0 0.00 MER+FUEL 0 0.00 FUEL ONLY 0 000.00---------------------------------------- MER ONLY 28 193.23 MER+FUEL 0 0.00 FUEL ONLY 4 196.22TOTAL 36.00 32 389.45

All hourly sales during the current shift.

For a multiterminal system, this total includes all registers and DCRs.

SL/PRICE LEVEL RPT VOLUME DOLLARS----------------------------------------SELF CASH 106.082 150.00 CRED 34.952 85.28 ------ ------- 141.034 235.28----------------------------------------TOTAL 141.034 235.28

Fuel sales by service and price level during the current shift. Summarized first by service level, then by MOP.

PR/PRICE LEVEL RPT VOLUME DOLLARS----------------------------------------UNLD CASH 90.010 100.00 ------ ------- 90.010 100.00MID1 CRED 23.685 50.24 ------ ------- 23.685 50.24PREM CASH 16.072 50.00 CRED 11.267 35.04 ------ ------- 27.339 85.04----------------------------------------TOTAL 141.034 235.28

Fuel sales by product and price level during the current shift.

14-10


TIER/PR REPORT VOLUME DOLLARS----------------------------------------TIER#1 UNLD 90.010 100.00 MID1 23.685 50.24 PREM 27.339 85.04 ------ ------- 141.034 235.28----------------------------------------TOTAL 141.034 235.28

Gross fuel sales by Price Tier during the current shift. Summarized first by tier, then by fuel product.

TANK REPORT VOLUME DOLLARS---------------------------------------- tank01 90.010 100.00 tank02 23.685 50.24 tank03 27.339 85.04 ------ ------- 141.034 235.28----------------------------------------TOTAL 141.034 235.28

Fuel sales by tank during the current shift.

CONVERSION REPORT NBR DIFFERENCE---------------------------------------- 1 0.24

Number and total dollar amount of cash/credit price conversion during the current shift. The dollar amount can be negative or positive depending on the amount from which it was converted.

AUTOCOLLECT REPORT VOLUME DOLLARS--------------------------------------------------------------------------------TOTAL 0.000 0.00

Gross fuel sales by method of payment but not paid to the register.

FP/HOSE REPORT VOLUME DOLLARS----------------------------------------FUELING POINT #01

UNLD 90.010 100.00 ------ -------TOTAL 90.010 100.00

FUELING POINT #02

MID1 23.685 50.24 ------ -------TOTAL 23.685 50.24

FUELING POINT #03

PREM 27.339 85.04 ------ -------TOTAL 24.072 58.75

----------------------------------------TOTAL 141.034 235.28


Gross fuel sales by fueling point then by product during the current shift.


14-11C

lose Reports and B

alancing

FP/HOSE RUNNING RPT VOLUME DOLLARS----------------------------------------FUELING POINT #01

UNLD 90.010 100.00 ------ -------TOTAL 90.010 100.00

FUELING POINT #02

MID1 23.685 50.24 ------ -------TOTAL 23.685 50.24

FUELING POINT #03

PREM 27.339 85.04 ------ -------TOTAL 27.339 85.04


Gross fuel sales by fueling point that have occurred from the time the fueling point was started (reset to 0) to current (Mechanical Totalizers are reported here).

DISPENSER RPT VOLUME DOLLARS----------------------------------------FUELING POINT #01

UNLD 518.900 576.98 --------- ---------TOTAL 518.900 576.98

FUELING POINT #02

UNLD 27.000 30.00 MID1 174.735 368.87 --------- ---------TOTAL 201.735 398.87

FUELING POINT #03

UNLD 340.815 378.64 PREM 80.360 250.00 --------- ---------TOTAL 421.175 628.64

PRODUCT TOTALS---------------------------------------- UNLD 886.715 985.62 MID1 174.735 368.87 PREM 80.360 250.00 --------- --------- 1141.810 1604.49

Fuel sales by fueling point from the time the dispenser was started (reset to 0) to the current time. (Electronic Totalizers are reported here.

BLEND PRODUCT RPT PURE PRODUCT PROD VOLUME----------------------------------------

ALL FUELING POINTS----------------------------------------TOTAL 0.000

BLEND PRODUCTPROD PROD1 %PROD1 PROD2 %PROD2--------------------------------------------------------------------------------

Blended fuel sales during the current shift. Details both pure products used and the blended products. Summarized first by fueling position then by product.

14-12


TANK MONITOR REPORT INVENTORYVeeder-Root TLSTANK# 1DATE: 02/07 08:10TANK NAME: tank01LEVEL: 39.20 INCHESVOLUME: 7123 GALLONSTEMP: 72.5 DEG FULLAGE: 1377 GALLONSWATER: 0.8 INCHESTANK# 1 End report.TANK# 2DATE: 02/07 08:10TANK NAME: tank02LEVEL: 37.95 INCHESVOLUME: 5914 GALLONSTEMP: 72.6 DEG FULLAGE: 2586 GALLONSWATER: 0.8 INCHESTANK# 2 End report.---------- INVENTORY ----------

(Available at sites with installed tank monitoring systems) Lists information gathered from the TLS during the current shift.

LEAKVeeder-Root TLSLeak Test Started: 06/08 14:34TANK# 1Temp Change: -2.0 Start Vol: 5710 Hr1 Hr2 Hr3 Hr4 Hr5 Hr6 Hr7 Hr8 -5 -2 -1TANK# 2Temp Change: -2.0 Start Vol: 4908 Hr1 Hr2 Hr3 Hr4 Hr5 Hr6 Hr7 Hr8 -6 -5 -5---------- LEAK ----------

ALARM HISTORYVeeder-Root TLSHIGH WATER: 02/06 08:07HIGH WATER: 02/05 06:42HIGH WATER: 02/04 09:12LOW LIMIT: 02/06 08:08LOW LIMIT: 02/05 07:25LOW LIMIT: 02/04 11:34TANK# 1 End report.HIGH WATER: 02/06 08:07HIGH WATER: 02/05 06:42HIGH WATER: 02/04 09:12LOW LIMIT: 02/06 08:08LOW LIMIT: 02/05 07:25LOW LIMIT: 02/04 11:34TANK# 2 End report.---------- ALARM HISTORY ----------


14-13C

lose Reports and B

alancing

DELIVERYVeeder-Root TLS -- Begin --- --- End ----Tank Del Volume Temp Volume Temp 02/05 14:35 02/05 14:37 1 1 5945 73.1 7224 73.4 02/03 14:30 02/03 14:32 1 2 2957 72.9 5983 73.0 02/01 09:32 02/01 09:34 1 3 5917 73.2 5988 73.3 02/01 08:18 02/01 08:20 1 4 5035 73.2 5917 73.3 01/30 08:09 01/30 08:11 1 5 5878 73.7 6003 73.7 01/30 08:07 01/30 08:09 1 6 4953 73.9 6741 74.1 01/28 12:41 01/28 12:44 1 7 4931 70.6 7195 70.7 01/28 11:48 01/28 06:42 1 8 5871 71.8 6863 71.1 01/26 07:25 01/26 07:28 1 9 1803 73.6 6406 73.8 01/26 05:39 01/26 05:42 1 10 6193 71.8 6512 72.0TANK#1 End report.

02/05 12:05 02/05 12:37 1 1 5945 73.1 7224 73.4 02/03 12:30 02/03 12:48 1 2 2957 72.9 5983 73.0 02/01 06:32 02/01 06:54 1 3 5917 73.2 5988 73.3 02/01 06:01 02/01 06:20 1 4 5035 73.2 5917 73.3 01/30 06:39 01/30 07:11 1 5 5878 73.7 6003 73.7 01/30 08:37 01/30 09:09 1 6 4953 73.9 6741 74.1 01/28 14:00 01/28 14:44 1 7 4931 70.6 7195 70.7 01/28 09:48 01/28 10:59 1 8 5871 71.8 6863 71.1 01/26 09:15 01/26 09:45 1 9 1803 73.6 6406 73.8 01/26 07:22 01/26 07:47 1 10 6193 71.8 6512 72.0TANK#2 End report.---------- DELIVERY ----------

ALARM STATUSVeeder-Root TLS EXTERNAL INPUT STATUS: OFF HIGH OVER LOW LEAK WATER FILL LIMIT THEFTTANK# 1 OFF OFF OFF OFF OFFTANK# 2 OFF OFF OFF OFF OFF---------- ALARM STATUS ----------

AUTO-TRANS FLAGVeeder-Root TLS EXTERNAL INPUT FLAGS CLOSED: OFF OPEN: OFF HIGH OVER LOW LEAK WATER FILL LIMIT THEFTTANK# 1 OFF OFF OFF OFF OFF DELIV START: OFF END: OFFTANK# 2 OFF OFF OFF OFF OFF DELIV START: OFF END: OFF---------- AUTO-TRANS FLAG ----------

14-14


TANK RECONCILIATION Tank Date Time Volume TotalInventory 1 02/15 12:24 5693Inventory 2 02/15 12:24 4606 Starting Inventory 10299 + Deliveries 0 - Sales 0Inventory 1 02/15 12:28 4935Inventory 2 02/15 12:28 3482 - Ending Inventory 8417 --------- Discrepancy 1882

Shows the inventory in gallons of fuel in each tank and compares the inventory at the beginning of the current shift with the inventory at the end of the current shift.

CAR WASH REPORT

DESCRIPTION AMOUNT---------------------------------------- COIN 0.00 TOKEN 0.00 USED 0.00----------------------------------------

Lists the amount of car wash sales which occurred during the current shift according to coin use, token use, and actual washes.

DCR STATISTICAL RPT#CUST VOLUME DOLLARS %FP %DCR %FUEL

DCR #01 2 11.564 38.47 100.0 100.0 100.0----------------------------------------ALL DCRS 2 11.564 38.47 100.0 100.0 100.0

Fuel sales for each DCR and for all DCRs which occurred during the current shift (includes cash acceptor sales).

CASH ACCEPTOR RPTCASH # OF DOLLARS DOLLARS BILLACCEPTOR CUST ACCEPTED SOLD COUNT---------------------------------------- 02 1 6.00 6.00 2----------------------------------------TOTAL 1 6.00 6.00 2

Fuel sales for each cash acceptor and for all cash acceptors which occurred during the current shift.


14-15C

lose Reports and B

alancing

MONEY ORDER REPORTDATE TIME REG# EMP# AMOUNT SERIAL# PAYEE ----------------------------------------03/25/05 10:14:24 01 010 95.00 1234567 JOSEPH NDIRITU03/25/05 10:25:24 01 010 25.00 9874566 LORI VALENTINE03/25/05 10:35:24 01 010 100.00 9874568 V 2----------------------------------------ECR MO TOTALS COUNT AMOUNT MO SALES - PRINTED 2 120.00 MO SALES - OFFLINE 0 0.00 -------- TOTAL MO SALES 2 120.00

VEND P/O - PRINTED 1 100.00 VEND P/O - OFFLINE 0 0.00 -------- TOTAL VEND P/O 0 100.00

TOTAL PRINTED 3 220.00 TOTAL OFFLINE 0 0.00

DEVICE MO TOTALS COUNT AMOUNT MO SALES - PRINTED 0 0.00 VEND P/O - PRINTED 0 0.00 -------- TOTAL MO SALES 0 0.00

Money orders printed during the current shift.

POP DISCOUNT RPT03/25/05 10:32 000000

** PRE-DISP = fuel dispensed at discount price; amount reported reflects discount from street price.

** POST-DISP = fuel dispensed at street price; amount reported is discount applied at Ruby when payment is tendered.

PROD DISC TYPE VOLUME DISC AMT----------------------------------------

UNLD PRE-DISP 19873.230 1100.23 POST-DISP 3875.000 326.10

TOTAL UNLD 23748.280 1426.33

MID1 PRE-DISP 8267.600 589.60 POST-DISP 1271.118 113.82

TOTAL MID1 9538.718 703.42

PREM PRE-DISP 2117.428 207.15 POST-DISP 542.917 63.13

TOTAL PREM 2660.345 270.28

POP discounts applied during the current shift.

14-16


POP DISCOUNT DEF RPT

*** This report represents the discounted portion of the fuel sales where POP was applied. Each entry includes both pre-dispensed and post-dispensed amounts.

DISCOUNT DEFINITION ASSOCIATED PROGRAM NAME(S) GRADE #CUST VOLUME DISC AMT--------------------------------------

DEF 1 MOP UNLD 2 3.406 0.02 MID1 2 4.601 0.04 PREM 1 3.375 0.03 ___ ______ _____

TOTALS 5 11.382 0.09

DEF 2 MC UNLD 3 5.021 0.02 MID1 1 2.548 0.03 PREM 5 8.268 0.01 ___ ______ _____

TOTALS 9 15.837 0.06

DEF 5 CAR WASH UNLD 2 3.604 0.02 MID1 1 2.056 0.03 PREM 4 4.051 0.01 ___ ______ _____

TOTALS 7 9.711 0.06

----------------------------------------TOTAL - ALL DISCOUNT DEFINITIONS 21 36.930 0.21

Sample POP Discount Definition Report

FP/HOSE TEST REPORT COUNT VOLUME DOLLARS----------------------------------------FUELING POINT #01 REG 1 5.000 9.35 ---- ------ ------TOTAL 1 5.000 9.35

FUELING POINT #02

REG 1 5.000 9.35 UNLD 5 25.256 71.75 ---- ------ ------TOTAL 6 30.256 81.10

FUELING POINT #03

REG 1 15.000 28.00 UNLD 3 31.258 89.71 ---- ------ ------TOTAL 4 46.258 117.76

----------------------------------------TOTAL 11 81.514 208.21

PRODUCT TOTALS---------------------------------------- REG 3 25.000 46.75 UNLD 8 56.514 161.46----------------------------------------TOTAL 11 81.514 208.21

Hose tests, by fueling point and fuel type.


14-17C

lose Reports and B

alancing

PROPRIETARY REPORTNAME CNT SALES CNT REFUNDS$---------------------------------------- ---------------------TOTAL 0 0.00 0 0.00

PROD DESC VOLUME CNT SALES---------------------------------------- --------------------- $ 0.00

Sales and refunds made on proprietary cards, including sales organized by product code.

LOYALTY REPORT

--------------------------------------

STATION TOTALS

TOTAL TRANSACTIONS 27TOTAL LOYALTY TRANS 6TOTAL SALES (Before Loy Disc) 324.30TOTAL LOYALTY DISC 7.00

%LOYALTY TRANS 29%%SALES ON LOYALTY 43%%SALES W/OUT LOYALTY 57%

--------------------------------------

LOYALTY TRANS. INSIDETotal # Transactions 0Total Sales(Before Loy Disc) 54.30Total Discounts 0.00

LOYALTY TRANS OUTSIDETotal # Transactions 6Total Sales(Before Loy Disc) 270.00Total Discounts 7.00

Sample Loyalty Report

N/W PRODUCT REPORTPROD DESC QTY CNT TOTAL$----------------------------------------

16 PREMIUM 1 23.685 1 50.24 -------------------- $ 50.24

All fuel products paid for with credit, debit, and prepaid cards during the current shift.

14-18


NETWORK REPORT----------------------------------------

TOTALS SUMMARY TYPE COUNT AMOUNT

CHARGES 2 85.28 CORRECTIONS 0 0.00 VOUCHERS 1 25.00 VOUCHER REFS 1 -15.00 --------------------- NET 2 95.28 TYPE CARD COUNT AMOUNT CHARGES VI 2 85.28 VOUCHERS EF 1 25.00 --------------------- TOTAL 2 110.28 VOUCHERS REFUNDS EF 1 -15.00 CITGO SETTLEMENT TOTAL 95.28 TOTAL QUICK CREDIT APPLICATIONS 0

TOTALS BY BATCHBATCH# 01TYPE COUNT AMOUNT CHARGES 0 0.00 CORRECTIONS 0 0.00 VOUCHERS 1 25.00 VOUCHER REFS 1 -15.00 --------------------- NET 2 10.00 MANUAL 2 BATCH 01 BY TERMINAL TERMINAL#1CHARGES 0 0.00 CORRECTIONS 0 0.00 VOUCHERS 1 25.00 VOUCHER REFS 1 -15.00 --------------------- NET 2 10.00 MANUAL 2

All network transactions by batch, terminal, and card type during the current shift.

TYPE CARD COUNT AMOUNTVOUCHERS EF 1 25.00 --------------------- TOTAL 2 110.28 VOUCHERS REFUNDS EF 1 -15.00 CITGO SETTLEMENT TOTAL 95.28 TOTAL QUICK CREDIT APPLICATIONS 0


14-19C

lose Reports and B

alancing

BATCH SUMMARY REPORT

****************************************UNIT# 00000009999 TID: 01 VERS: X.XX.XXDATE: 08/16/05 TIME: 01:38****************************************

BATCH COUNT TOTAL$ HOST$ TIME 1 20 187.35 187.35 01:38:00****************************************CHARGES: 19 $ 199.84CORRECTIONS: 1 $ -12.49NET TOTALS: 6 $ 187.35****************************************MANUAL COUNT: 0****************************************ACTIVATIONS: 5 $ 90.00****************************************QUICK CREDIT APPLICATIONSTOTAL QUICK CREDIT APPLICATIONS: 12****************************************

Lists each batch for the shift or day with the count and amount.

PREPAID ACT REPORT

PREPAID CARDACTIVATION REPORT

****************************************UNIT# 00000005992 TID: 02 VERS:X.XX.XXDATE: 08/16/05 TIME 16:28****************************************PREPAID ACTIVATIONSDATE: 08/16 Acct# Reg# Amt. Date Time1400000000322 2 100.00 08/16 16:25:34

PP ACTIVATIONS: $ 100.00 1

Total for 08/16: $100.00****************************************

TOTAL ACTIVATIONS: $ 100.00 1

Lists the prepaid card numbers and the amounts for which they were issued.

14-20


October 31, 2007

15 Index

A

AEOD configuration 13-1autocollect

inside transactions 9-4, 9-30print in period report 11-6report 9-30

B

batch report 9-58batch summary report 9-60

in period report 11-9blend product report 9-36

in period report 11-6

C

car wash report 9-44in period report 11-7

cash acceptor report 9-46in period report 11-7

cash drawer 14-1cashier report 2-1

close totals 2-4description 2-9, 12-6force close cashier 1-5, 3-2,

11-11fuel tax exemption 2-15print 2-5, 12-2, 13-2sample 2-6, 12-3tracking 2-13

cashier totals 11-11category report 9-21

in period report 11-4close

Automatic End of Day 13-1daily report 4-3monthly report 5-2report configuration 11-1,

12-1shift report 3-3shift sample 14-3yearly report 6-1

close dailymoney order 4-2

close daily, sales mode 1-6close shift, sales mode 1-6conversion report 9-29

in period report 11-5current

daily report 4-5monthly report 5-4shift report 3-5yearly report 6-4

current cashier, fuel tax exemption 12-12

D

daily report 4-1close 4-3current 4-5force close cashier 4-2print 4-5release term during close 1-6

DCR statistical report 9-45in period report 11-7

deal report 9-18in period report 11-4

department report 9-19in period report 11-4

discounts, frequency programs 9-20

dispensed fuel report 9-42dispenser report 9-33


F

flash reportsautocollect 9-30batch summary 9-60blend product 9-36car wash 9-44cash acceptor 9-46category 9-21configuration 11-1, 12-1conversion 9-29DCR statistical 9-45deal 9-18department 9-19dispenser 9-33FP/hose 9-31FP/hose running 9-32, 9-53header description 9-3hourly 9-23loyalty 9-55money order 9-47N/W product 9-57network 9-58PLU 9-12PLU exception 9-15PLU promo 9-16POP discount 9-50, 9-52PR/price level report 9-26prepaid activation 9-61proprietary 9-54safe drop 9-34SL/price level report 9-25summary 9-4tank 9-28tank monitor 9-38tank reconciliation 9-42tax 9-22tier/PR 9-27

force close cashier 1-5, 3-2, 4-2, 11-11

FP/hose report 9-31

15-2


in period report 11-6FP/hose running report 9-32, 9-53

in period report 11-6FP/hose test report, print 11-8frequency discounts 2-11fuel

report on dispensed 9-42tax exemption 2-15, 12-12

H

headers 11-9hourly report 9-23


L

loyalty report 9-55

M

money order report 9-47in period report 11-8

monthly report 5-1close 5-2current 5-4print 5-4

multiterminal system 11-1hourly report 9-23register totals 1-6

N

N/W product report 9-57in period report 11-9

network report 9-58in period report 11-9

P

payroll report 7-1sample 7-3

periodclose 1-5defined 1-4naming 11-3

PLU 9-13exception in period report 11-4maximum 10-1promo in period report 11-4

report 11-4total configuration 10-1

PLU exception report 9-15PLU promo report 9-16PLU report 9-12POP discount

definition report sample 14-16in period report 11-8report 9-50, 9-52totals 9-20

PR/price level report 9-26in period report 11-5

prepaidactivation report 9-61print act in period report 11-9

previous shift safe drop report 8-1price and service level, report by

9-25print

autocollect report 11-6batch, summary report 11-9blend product report 11-6car wash report 11-7cash acceptor report 11-7cashier report 2-5, 12-2, 13-2category report 11-4conversion report 11-5daily report 4-5DCR statistical report 11-7deal report 11-4department report 11-4dispenser report 11-6faster 1-5FP/hose report 11-6FP/hose running report 11-6header on reports 11-9hourly report 11-5money order report 11-8monthly report 5-4N/W product report 11-9network report 11-9PLU exception report 11-4PLU promo report 11-4PLU report 11-4POP discount report 11-8PR/price level report 11-5prepaid act report 11-9proprietary report 11-8reports configuration 11-1,

12-1safe drop report 11-6, 11-8shift report 3-5SL/price level report 11-5summary report 11-3

tank monitor report 11-7tank reconciliation report 11-7tank report 11-5tax report 11-4tier/PR report 11-5worksheet 2-3

proprietary report 9-54full-serve attendant tracking

9-54in period report 11-8

R

report codes 9-13reports 1-3

3-shift 1-3autocollect 9-30, 11-6batch 9-58batch summary 9-60, 11-9blend product 9-36, 11-6car wash 9-44, 11-7cash acceptor 9-46, 11-7cashier 2-1, 11-11category 9-21, 11-4close shift sample 14-3configuration 1-3configure flash 11-1, 12-1conversion 9-29, 11-5DCR statistical 9-45, 11-7deal 9-18, 11-4department 9-19, 11-4dispenser 9-33, 11-6flash 9-1flash configuration 11-1, 12-1FP/hose 9-31, 11-6FP/hose running 9-32, 9-53,

11-6FP/hose test 11-8hose running 9-32, 9-53hourly 9-23, 11-5loyalty 9-55money order 9-47, 11-8multiterminal 11-1N/W product 9-57, 11-9network 9-58, 11-9payroll 7-1PLU 9-12, 11-4PLU exception 9-15PLU exception in period 11-4PLU promo 9-16, 11-4POP discount 9-50, 9-52, 11-8PR/price level 11-5prepaid act 11-9


15-3Index

prepaid activation 9-61previous shift safe drop 8-1print faster 1-5print header 11-9proprietary 9-54, 11-8safe drop 8-1, 9-34, 11-6, 11-8SL/price level 11-5starting 1-8summary 9-4, 11-3tank 9-28, 11-5tank monitor 9-38, 11-7tank reconciliation 9-42, 11-7tax 9-22, 11-4tier/PR 9-27, 11-5

reports and balancing 14-1

S

safe drop report 9-34in period report 11-6, 11-8

previous shift 8-1service level and price, report by

9-25shift report 3-1

close 3-3close sample 14-3current 3-5print 3-5release term during close 1-6

shift, cashier totals 11-11SL/price level report 9-25

in period report 11-5summary report 9-4

in period report 11-3zero balance items 1-5

T

tank monitor report 9-38in period report 11-7

tank reconciliation report 9-42in period report 11-7

tank report 9-28in period report 11-5

tax report 9-22in period report 11-4

terminalsmultiterminal 11-1workstation vs. controller 1-6

tier/PR report 9-27in period report 11-5

total sales calculation 14-2tracking report 2-13training mode 1-6

Y

yearly report 6-1close 6-2current 6-4

cit-rep

Documents