cipd foundation level core unit recording, analysing and using human resource information
TRANSCRIPT
CIPD Foundation LevelCore Unit
Recording, Analysing and Using Human Resource
Information
CIPD Foundation Level Core Unit
CIPD Foundation Level Core Unit
What do we need to know about each other?
• What am I doing here?
• Brief background
• Something unique about me!
• How would I describe my personality?
CIPD Foundation Level Core Unit
Aim
• To develop the candidate’s understanding of the important contribution that accurate data, whether stored manually or electronically, can make to the human resources (HR) or learning and development (LD) function.
CIPD Foundation Level Core Unit
Learning Objectives
• Identify what data needs to be collected to support HR and LD practices
• Describe how HR and LD data should be recorded, managed and stored
• Be able to analyse HR information and present findings to inform decision making
CIPD Foundation Level Core Unit
Data, Information and Knowledge
• Data - basic building blocks, that are known facts; data can be quantitative or qualitative
• Information - data arranged into meaningful patterns
• Knowledge – the application and productive use of information
CIPD Foundation Level Core Unit
Syndicate WorkGROUP 1• Why do organisations need to
have HR and LD data? • What are the most common
types of HR and LD records and reports kept by organisations?
GROUP 2• What HR and LD information
would you expect to find in an individual employees file?
• From what sources is HR and LD data collected?
GROUP 3• If you were setting up a HR and LD information system
what factors would you consider? • What are the advantages of a computerised information
system?
CIPD Foundation Level Core Unit
CIPD Foundation Level Core Unit
Data Protection Act 1998 (DPA)
• Applies to personal data in a “relevant filing system” - computerised, manual or any other format, as long as the data is in a system that allows the information to be readily accessible.
• Most personnel and employment files will
be covered by the DPA.
CIPD Foundation Level Core Unit
Principles of Data Protection
Data must be:• fairly and lawfully processed • processed for limited purposes • adequate, relevant and not excessive • accurate • not kept for longer than is necessary • processed in line the rights of data subjects• secure• not transferred to countries outside the EU without
adequate protection
CIPD Foundation Level Core Unit
How Long to Keep Records (mandatory)
Wage/salary records (also overtime, bonuses, expenses)
Six years
Statutory Maternity Pay records, calculations, certificates (Mat B1s) or other medical evidence
Three years after the end of the tax year in which the maternity period ends
Statutory Sick Pay records, calculations, certificates, self-certificates
Three years after the end of the tax year to which they relate
Income tax and NI returns, income tax records and correspondence with the Inland Revenue
Not less than three years after the end of the financial year to which they relate
CIPD Foundation Level Core Unit
How Long to Keep Records (guidelines)
Application forms and interview notes (for unsuccessful candidates)
One year
Parental leave Five years from birth/ adoption of the child (18 years if the child receives DLA)
Personnel files and training records
Six years after employment ends
Redundancy details, payments etc.
Six years from date of redundancy.
Pension scheme investment policies
12 years from the end of any benefit payable under the policy
CIPD Foundation Level Core Unit
Aim
• To develop the candidate’s understanding of the important contribution that accurate data, whether stored manually or electronically, can make to the human resources (HR) or learning and development (LD) function.
CIPD Foundation Level Core Unit
Learning Objectives
• Identify what data needs to be collected to support HR and LD practices
• Describe how HR and LD data should be recorded, managed and stored
• Be able to analyse HR information and present findings to inform decision making
CIPD Foundation Level Core Unit